Wilmot public meetings in 2022

Special Council Meeting

This special council meeting includes awarding a construction contract for Snyder's Drain, pre-budget approval for two electric ice resurfacers, and adopting a new Affiliation Policy for community groups. Council will also pass several by-laws covering fees, water and sanitary rates, and a trust fund amendment. No public meetings or presentations are scheduled.

• Award Snyder's Drain construction contract to Van Bree Drainage and Bulldozing Limited for $451,366.70 excluding HST
• Pre-budget approval of $375,000 plus taxes for two electric ice resurfacers at Wilmot Recreation Complex, awarded to Zamboni Company Ltd.
• Adopt Community Services Department Affiliation Policy, effective April 1, 2023, with grandfathered discounts for one year
• Pass consolidated by-law for fees and charges
• Pass by-law to establish water and sanitary fees and charges

Council approved the Community Services Department Affiliation Policy and authorized $375,000 for two electric ice resurfacers. A construction contract for Snyder’s Drain was awarded, and several by-laws regarding fees and charges were passed.

• Awarded Snyder’s Drain construction contract to Van Bree Drainage and Bulldozing Limited for $451,366.70 excluding HST
• Authorized $375,000 plus taxes in 2023 and 2024 Capital budgets for two electric ice resurfacers from Zamboni Company Ltd.
• Approved Community Services Department Affiliation Policy effective April 1, 2023
• Approved grandfathering of historical discounted facility uses for at least one calendar year
• Approved continuation of historical discounts to The Community Players until Anchor Tenancy Agreement is presented
• Passed Consolidated By-law to Provide for Fees and Charges for the Township of Wilmot
• Passed By-law to Establish Water and Sanitary Fees and Charges
• Passed By-law to Amend the Trust Fund By-law 2016-44

Finance and Budget Committee

The ad hoc Budget Advisory Committee reviewed and voted on several 2023 budget items. They approved a 2.80% dedicated infrastructure levy, recommended updated fees and charges, and directed staff to seek pre-budget approval for two electric ice resurfacers. A motion to incorporate pre-budget consultation feedback was defeated, and several levy-related reports were deferred for further review.

• Approved 2.80% Dedicated Infrastructure Levy Adjustment for 2023 budget (COR-2022-36)
• Approved 2023 Fees and Charges and Water/Sanitary Rates updates (COR-2022-37)
• Approved $375,000 plus taxes for two electric ice resurfacers at Wilmot Recreation Complex (PFRS-2022-34)
• Approved $40,212 in 2023 Municipal Grants including Wilmot Family Resource Centre and Firebirds (COR-2022-38)
• Deferred inflationary tax levy adjustment and target levy for service levels to next meeting (COR-2022-35, CAO-2022-11)

The ad hoc Budget Advisory Committee approved a 2.80% Dedicated Infrastructure Levy Adjustment and the purchase of two electric ice resurfacers. The committee also recommended the adoption of the 2023 Fees and Charges and the Community Services Department Affiliation Policy. A motion to incorporate 2023 pre-budget consultation feedback into the draft budgets was defeated.

• Approved 2.80% Dedicated Infrastructure Levy Adjustment for 2023 Municipal Budget
• Recommended adoption of 2023 Fees and Charges and Water/Sanitary Rates report
• Approved $40,212 in Municipal Grants for 2023 draft operating budget
• Approved $375,000 plus taxes for two electric ice resurfacers from Zamboni Company Ltd.
• Recommended Community Services Department Affiliation Policy for Council approval
• Defeated motion to incorporate 2023 Pre-Budget Consultation feedback into draft budgets
• Deferred motion regarding Inflationary Tax Levy Adjustment
• Deferred motion for 2.20% target special levy adjustment for additional service levels

Council Meeting

Wilmot Council is meeting to decide on several infrastructure contracts, including a $495,541 contract for the Baden Sanitary Trunk Sewer design and a $192,162.80 contract for the Queen Street Municipal Drain. They will also discuss comments on provincial housing bills, approve the 2023 meeting schedule, and handle routine items like billboard renewals and septic system replacements.

• Award $495,541 contract to MTE Consultants Inc. for Baden Sanitary Trunk Sewer design
• Award $192,162.80 contract to Robert M Simon Construction Limited for Queen Street Municipal Drain
• Endorse construction of pedestrian crossover at Hamilton Road and Captain McCallum Drive in New Hamburg
• Forward comments on Bill 23 (More Homes Built Faster Act) to the province
• Adopt 2023 regular council meeting schedule

Council awarded contracts for the Queen Street Municipal Drain and the Baden Sanitary Trunk Sewer project. They also approved a new pedestrian crossing in New Hamburg and submitted formal comments to the province regarding Bill 23.

• Awarded $192,162.80 contract to Robert M Simon Construction Limited for Queen Street Municipal Drain
• Approved $495,541.00 contract to MTE Consultants Inc. for Baden Sanitary Trunk Sewer design and construction
• Endorsed construction of a Level 2 Type B Pedestrian Crossover at Hamilton Road and Captain McCallum Drive
• Approved forwarding Report DS 2022-027 to the Minister of Municipal Affairs and Housing regarding Bill 23
• Adopted the 2023 Regular Council Meeting schedule
• Passed By-law to amend Trust Fund By-law 2016-44
• Passed By-law to provide for an Acting Mayor
• Endorsed Billboard Sign Renewals (Report DS 2022-025)

Council Orientation

This is a procedural council orientation meeting with no substantive agenda items. The only actions are motions to convene in closed session, reconvene in open meeting, and adjourn, with no listed attachments or public comments.

• Motion to convene in closed session
• Motion to reconvene in open meeting
• Adjournment

The meeting was held for the purpose of educating and training council members. No substantive policy or legislative decisions were recorded.

• Approved motion to convene in closed session for Council Orientation (Carried)
• Approved motion to reconvene in open session (Carried)
• Approved motion to adjourn (Carried)

Inaugural Council Meeting

This is the inaugural council meeting for the Township of Wilmot, featuring ceremonial items such as a piper, national anthem, and territorial acknowledgement. The council will formally declare office, invest the mayor's chain, and pass a confirmatory by-law. No substantive policy or business decisions are on the agenda.

• Confirmatory By-law November 21, 2022 to be read and passed
• Mayor Natasha Salonen gives inaugural address
• Indigenous Elder Nina De Shane participates in welcoming ceremony
• Sir Adam Beck Public School Junior Choir sings national anthem

The inaugural meeting focused on the swearing-in of the new council and the Mayor's inaugural address. Council approved the Confirmatory By-law and adjourned the meeting.

• Approved Confirmatory By-law (Motion Carried)

Council Meeting

Wilmot Council is meeting virtually on November 7, 2022, with no closed session, public meetings, or presentations scheduled. The main business includes approving a $49,440 contract for a tree canopy study, authorizing $216.35 for Santa Claus Parade park rental costs, and discussing committee appointments for 2022-2026, including suspending some committees pending review.

• Award contract to Aboud & Associates Inc. for Tree Canopy Study consulting services at $49,440.00 excluding HST
• Authorize $216.35 plus HST from 2022 Council Special Events Operating Budget for Santa Claus Parade park rental
• Extend terms for Heritage Wilmot, Castle Kilbride, and quasi-judicial committees to February 28, 2023
• Temporarily suspend Sustainability Working Group, Wilmot Trails Advisory Committee, and Community Safety and Crime Prevention Engagement Committee
• Adopt October 3, 2022 Council minutes

Council extended the terms of several advisory committees to February 28, 2023, while temporarily suspending three other committees pending review by the incoming Council. Other actions included awarding a tree canopy study contract and funding for the Santa Claus Parade.

• Awarded $49,440 contract to Aboud & Associates Inc. for Tree Canopy Study
• Approved $216.35 plus HST for Santa Claus Parade park rental costs
• Extended appointment terms for Heritage Wilmot, Castle Kilbride, and quasi-judicial committees to February 28, 2023
• Temporarily suspended Sustainability Working Group, Wilmot Trails Advisory Committee, and Community Safety and Crime Prevention Engagement Committee
• Adopted minutes from October 3, 2022 meeting
• Passed the Confirmatory By-law

Council Meeting

Wilmot Council is meeting to handle routine business, including a closed session on labour relations, a public meeting on a kennel licence application, and several reports. Key items include a proposed by-law for the Queen Street Municipal Drain, a recommendation to accept ownership of the Water Wheel at 84 Bleams Road W., and receiving unaudited capital and operating statements. The agenda also includes a letter from the Minister of Municipal Affairs and Housing regarding public consultation.

• Public meeting on kennel licence application for Noble K9 at 549 Trussler Rd
• By-law 2022-38 for the Queen Street Municipal Drain to be read a third time
• Council to accept ownership of Water Wheel at 84 Bleams Road W. and endorse maintenance agreements
• Receipt of Q3 capital and operating statements (un-audited) as of September 30, 2022
• Closed meeting to discuss organization structure and people plan under labour relations

Council voted to accept official ownership of the Water Wheel at 84 Bleams Road W., New Hamburg, and endorsed maintenance agreements with the New Hamburg Board of Trade and the Grand River Conservation Authority. A licensing application for a dog kennel at 549 Trussler Rd was received for information and will return for a future decision. Several reports and by-laws were approved, including the Queen Street Municipal Drain by-law.

• Accepted ownership of Water Wheel at 84 Bleams Rd W, New Hamburg (carried)
• Endorsed maintenance agreement with New Hamburg Board of Trade (carried)
• Endorsed revised maintenance agreement with Grand River Conservation Authority (carried)
• Received licensing application for Noble K9 dog kennel at 549 Trussler Rd for information, matter to return (carried)
• Adopted minutes of September 26, 2022 meetings (carried)
• Passed By-law 2022-38 for Queen Street Municipal Drain (carried)
• Received reports on U-15 softball tournament follow-up, capital program review, and statement of operations (carried)
• Passed confirmatory by-law (carried)

Council Meeting

Wilmot Council will consider several items including a zone change for residential units in New Dundee, a $476,965 engineering services contract, and new bylaws for snow event parking bans and right-of-way work permits. The meeting also includes a closed session for personal matters and routine approvals.

• Zone change application 10/22 for 136 Main Street, New Dundee to permit residential units without commercial use
• Award RFP 2022-14 to WalterFedy for engineering consultant services, base amount $476,965 plus HST, with provisional amount of $790,595
• Amend Traffic and Parking By-law 2016-52 to ban parking during declared snow events
• Approve Right-of-Way Work Permit By-law
• Pass By-laws 2022-44, 2022-45, 2022-46, and 2022-47

Council approved a zone change application by Norman Harrison to permit residential units at 136 Main Street, New Dundee without requiring a commercial use. Council also awarded an engineering consultant contract to WalterFedy for various projects in the base amount of $476,965.00 plus HST, with provisional services up to $790,595.00 plus HST. Additionally, Council amended the Traffic and Parking By-law to allow the Township to declare snow events and prohibit parking on roadways during such events, and approved a Right-of-Way Work Permit By-law.

• Approved Zone Change Application 10/22 by Norman Harrison to permit residential units at 136 Main Street, New Dundee without a commercial use (Resolution 2022-216).
• Awarded RFP 2022-14 for Engineering Consultant Services to WalterFedy in the base amount of $476,965.00 plus HST, with provisional design and construction services up to $790,595.00 plus HST (Resolution 2022-217).
• Amended Traffic and Parking By-law 2016-52 to create a prohibition for parking on any Township roadway when a significant Snow Event is declared (Resolution 2022-218).
• Amended Traffic and Parking By-law 2016-52 to prohibit parking on maintained municipal roadways that interferes with traffic or snow clearing (Resolution 2022-218).
• Approved the Right-of-Way Work Permit By-law as attached to the agenda (Resolution 2022-219).
• Passed By-law 2022-44 to amend zoning for 136 Main Street, New Dundee.
• Passed By-law 2022-45 to amend Traffic and Parking By-law for snow events.
• Passed By-law 2022-46 to regulate work on highways within the Township.

Council Meeting

The Township of Wilmot Council is holding its regular meeting on September 12, 2022, with decisions on two zone change applications, removal of holding symbols, adoption of the 2023 meeting schedule, and passage of several by-laws. The agenda also includes presentations from the Sustainability Working Group and Sustainable Waterloo Region, plus receipt of the 2021 Financial Information Return Award.

• Zone change at 2372 Snyder's Road East to reduce minimum lot area from 40 ha to 0.26 ha and frontage from 230 m to 26 m
• Zone change at 24 Laschinger Boulevard to reduce rear yard setback from 15 m to 7 m for an in-ground pool
• Removal of holding symbol for Tri-County Mennonite Homes on Neville Street, New Hamburg
• Removal of holding symbol for LAV Developments Inc. on Brubacher Street, Baden
• Adoption of 2023 Regular Council Meeting schedule (21 dates listed)

Council approved two zone change applications: one to reduce minimum lot area and frontage for a lot at 2372 Snyder's Road East, and another to reduce the rear yard setback for an in-ground pool at 24 Laschinger Boulevard. Council also removed holding symbols for Tri-County Mennonite Homes on Neville Street and LAV Developments Inc. on Brubacher Street. The proposed 2023 council meeting schedule was referred back to staff to account for religious holidays.

• Approved Zone Change Application 08/22 to reduce minimum lot area and frontage at 2372 Snyder's Road East (carried)
• Approved Zone Change Application 09/22 to reduce rear yard setback at 24 Laschinger Boulevard (carried)
• Removed holding symbol for Tri-County Mennonite Homes on Neville Street (carried)
• Removed holding symbol for LAV Developments Inc. on Brubacher Street (carried)
• Referred proposed 2023 council meeting schedule back to staff to incorporate religious holidays (carried)

Council Meeting

Wilmot Council is meeting to consider several zoning changes, land donations, and municipal reports. Key items include approving a temporary second dwelling on Sandhills Road, expanding a recycling depot on Bridge Street, and accepting land donations for a nature preserve. Council will also review the Asset Management Plan and a draft land donation policy.

• Zone change for 3151 Sandhills Road to allow two dwellings temporarily for up to 18 months
• Zone change for Dundee Recycling at 1092 Bridge Street to expand recycling depot and allow refreshment vehicle
• Approval of 13.4-acre Pfenning land donation and 0.18-acre Cabcam donation, to be named 'The Andreas Pfenning Nature Preserve'
• Noise by-law exemption for 2167 Snyder's Road East on September 10, 2022
• $2,000 funding allocation for Truth and Reconciliation Day activities

Council approved the Township's Asset Management Plan, a zone change for Dundee Recycling, a temporary-use zone change for a second dwelling on Sandhills Road, and accepted land donations from the Pfenning and Cabcam families. Council also received the Queen Street Municipal Drain engineer's report and directed staff to post a draft land donation policy for public comment. Mayor Armstrong announced he will not seek a fourth term.

• Approved Asset Management Plan (motion carried)
• Approved Zone Change Application 03/22 for Dundee Recycling (motion carried)
• Approved temporary-use zone change for two dwellings at 3151 Sandhills Road (motion carried)
• Approved Pfenning land donation of 13.4 acres and Cabcam land donation of 0.18 acres (motion carried)
• Received Queen Street Municipal Drain engineer's report; scheduled Court of Revision for Sept 12 (motion carried)
• Directed staff to post draft land donation policy for 60-day public comment (motion carried)
• Approved $2,000 funding for Truth and Reconciliation Day events (motion carried)
• Directed staff to reject all bids for former Coal Lane property (motion carried)

Council Meeting

Wilmot Council is meeting to approve consent items, including a guiderail contract, a cemetery by-law, and new delegation of authority for debentures and restricted acts after nomination day. They will also consider reports on area grading agreements for employment lands, a parking lot replacement, and a wetlands path, plus two notices of motion on Amber Alerts and residential school documents.

• Award RFT 2022-18 for Annual Guiderail Program to Royal Fence Limited for $379,897.50 plus HST
• Award RFP 2022-32 for Station 1 parking lot replacement in Baden to A Wesley Paving for $113,028.67 plus HST
• Endorse Area Grading Agreements with Badenview Developers Inc. and New Hamburglrs Inc. for Wilmot Employment Lands
• Pass By-law 2022-33 authorizing debenture issuance for capital program assets
• Motion to request a 'Draven Alert' for missing vulnerable children and support release of Mohawk Institute documents

Council endorsed Area Grading Agreements with Badenview Developers Inc. and New Hamburglrs Inc. for the Wilmot Employment Lands, allowing grading work to proceed before formal subdivision agreements. Council also awarded contracts for the Annual Guiderail Program and the Station 1 parking lot replacement, and passed several by-laws including a new cemetery by-law and a debenture issuance authorization.

• Endorsed Area Grading Agreements with Badenview Developers Inc. and New Hamburglrs Inc. for Wilmot Employment Lands (carried)
• Awarded RFT 2022-18 Annual Guiderail Program to Royal Fence Limited for $379,897.50 plus HST (carried)
• Awarded RFP 2022-32 for Station 1 parking lot replacement to A Wesley Paving for $111,073.77 plus HST (carried)
• Approved Encroachment Agreement for 65 Mitchell Street, New Dundee (carried)
• Passed By-law 2022-29 to regulate cemeteries (carried)
• Passed By-law 2022-33 to authorize debenture issuance for capital program (carried)
• Passed By-law 2022-31 appointing M. Teplicki as Municipal Law Enforcement Officer (carried)
• Approved motion requesting creation of 'Draven Alert' for missing vulnerable children (carried)

Council Meeting

Wilmot Council will consider awarding a $4.78M contract for the Bridge Street Bridge replacement, approve a $637,203 sewer truck purchase, and decide on proceeding with the Nith River Promenade construction tender. The agenda also includes a notice of motion opposing Minister's Zoning Orders and several routine items like noise by-law exemptions and park rental fee waivers.

• Award RFT 2022-06 for Bridge Street Bridge 34B/T-9 Replacement to Sierra Bridge Inc. for $4,782,267.90 plus HST
• Award RFP 2022-28 for a Combination Sewer Flusher/Hydro Excavation Truck to FST Canada Inc. for $637,203 plus HST
• Direct staff to proceed with tendering Nith River Promenade construction based on final design
• Grant noise by-law exemptions to Shawna Sanchez (Aug 20) and Bel Air Excavating & Grading Ltd. (Aug 13-14, rain date Aug 20-21) for paving on Snyder's Road E
• Notice of motion to oppose Minister's Zoning Orders and request a moratorium on MZOs, Enhanced MZOs, and CIHA orders in Wilmot

Council awarded the Bridge Street Bridge 34B/T-9 replacement to Sierra Bridge Inc. for $4,782,267.90 plus HST, and authorized related project management, geotechnical, and land access costs. Council also approved tendering the Nith River Promenade construction, awarded a $637,203 sewer flusher truck contract, and passed a resolution opposing Minister's Zoning Orders. Several smaller items were approved, including noise by-law exemptions and free use of park space for an Indigenous ceremony.

• Awarded Bridge Street Bridge 34B/T-9 replacement to Sierra Bridge Inc. for $4,782,267.90 plus HST
• Authorized $100,400 for contract administration and $93,000 for geotechnical/environmental works for bridge project
• Directed staff to proceed with tendering Nith River Promenade construction
• Awarded RFP 2022-28 for sewer flusher/hydro excavation truck to FST Canada Inc. for $637,203 plus HST
• Approved free use-of-space for Indigenous full moon ceremony on July 16, 2022
• Granted noise by-law exemption to Shawna Sanchez for August 20, 2022 event
• Granted noise by-law exemption to Bel Air Excavating for paving on Snyder's Road E, August 13-14, 2022
• Passed resolution opposing Minister's Zoning Orders and requesting moratorium and Planning Act amendments

Council Meeting

Wilmot Council is meeting to decide on several items, including a draft subdivision and zone change, contracts for asphalt paving and video surveillance, and a response to the Region of Waterloo's growth plan. They will also consider motions on noise enforcement, Minister's Zoning Orders, and building energy standards.

• Public meeting for draft plan of subdivision 30T-22601 and zone change 05/22 by Wilmot Woods Developments Inc.
• Approve $174,369.59 plus HST for 2022 asphalt paving with Capital Paving Inc.
• Award $169,927.20 plus HST to EllisDon Facilities Services Inc. and $61,830.00 plus HST to Delco Security for video surveillance system.
• Motion to advise Region of Waterloo on growth options, including no community area expansions and no farmland loss.
• Motions on noise mufflers, Minister's Zoning Orders, and building energy performance tiers.

Council adopted an amended motion outlining Wilmot's position on the Region of Waterloo Official Plan review, including requests for equitable growth allocation, higher intensification, and use of New Hamburg wastewater capacity. Council also awarded contracts for video surveillance and asphalt paving, endorsed Smart Commute locations, and passed by-laws. A notice of motion on Minister's Zoning Orders was withdrawn.

• Adopted amended motion on Region of Waterloo Official Plan review (carried as amended)
• Awarded video surveillance contract to EllisDon Facilities Services Inc. ($169,927.20 + HST) and Delco Security ($61,830.00 + HST)
• Approved participation in co-operative asphalt paving tender with Capital Paving Inc. ($174,369.59 + HST)
• Endorsed Wilmot Smart Commute Program locations at four sites
• Passed By-law 2022-26 establishing Redford Drive as a highway
• Passed motion urging province to expedite muffler noise regulations
• Passed motion requesting province adopt higher energy performance tiers in building code
• Withdrew notice of motion on Minister's Zoning Orders

Council Meeting

Wilmot Council will consider several items, including a response to the Region of Waterloo's growth plan, a $200,000 grant for the Nith River Promenade, and two notices of motion regarding noise and Minister's Zoning Orders. The agenda also includes routine approvals of minutes, a contract award, and agreements.

• Award RFP 2022-011 to 39 Seven Inc. for Sir Adam Beck Park tennis court reconstruction at $109,991 plus HST
• Endorse donation agreement with Kitchener Wilmot Hydro Inc. for wetlands preserve
• Authorize $200,000 Canada Community Revitalization Fund grant for Nith River Promenade Pathway
• Direct staff to advise Region of Waterloo on growth scenarios, including full use of New Hamburg WWTP capacity (10,400 persons) and 30% intensification target
• Notice of motion to oppose Minister's Zoning Orders and request moratorium and Planning Act amendment

Council held a regular meeting on May 30, 2022, and approved several routine items, including a tennis court reconstruction contract and a grant agreement. The most significant action was deferring a motion regarding Wilmot's response to the Region of Waterloo's growth options to the June 13 meeting, after councillors expressed concern about not having enough time to consider the alternative motion. Several other items, including a by-law and notices of motion, were also referred to the next meeting.

• Approved $109,991.00 tennis court reconstruction contract to 39 Seven Inc. (carried)
• Authorized $200,000 CCRF grant agreement for Nith River Promenade Pathway (carried)
• Authorized Municipal Access Agreement with North Frontenac Telephone Corporation (carried)
• Deferred motion on Region of Waterloo growth options to June 13, 2022 (carried)
• Referred Wilmot Smart Commute Program report to June 13, 2022 (carried)
• Referred By-law 2022-26 (Redford Drive highway) to June 13, 2022 (carried)
• Referred notices of motion on noise, MZOs, and building code to June 13, 2022 (carried)

Council Meeting

Wilmot Council will consider awarding several contracts, including a $55,700 parking lot repair at 121 Huron Street, a $99,900 playground resurfacing at Norm S. Hill Park, and two multi-year engineering contracts. They will also review a draft condominium plan at 101 Arnold Street and discuss a presentation on the township's organizational structure.

• Award RFP 2022-16 to A. Wesley Paving Ltd. for 121 Huron Street parking lot repair, max $55,700 plus HST
• Award RFP 2022-12 to MTE Consultants for environmental/geotechnical testing, $80,450/year for 3 years plus HST
• Award RFP 2022-13 to GM Blue Plan Engineering for inflow/infiltration study, $190,542 plus HST
• Award RFP 2022-21 to Softline Solutions AB Inc. for Norm S. Hill Park playground resurfacing, $99,900 plus HST
• Recommend draft approval of condominium plan 30CDM-22601 at 101 Arnold Street, with $3,100 parkland fee

Council approved several contracts and funding requests, including a parking lot repair, a study, playground resurfacing, and a bike safety event. It also recommended a draft condominium plan for approval and increased sponsorship for a softball tournament. All motions carried.

• Approved $55,700 parking lot repair contract to A. Wesley Paving Ltd. (carried)
• Approved $190,542 inflow/infiltration study to GM Blue Plan Engineering (carried)
• Approved $99,900 playground resurfacing to Softline Solutions AB Inc. (carried)
• Approved $280 funding for Bike Safety Event from Council Special Events budget (carried)
• Recommended Draft Plan of Condominium 30CDM-22601 for approval (carried)
• Approved $1,500 sponsorship for U-15 Canadian National Softball Tournament (carried)
• Passed By-laws 2022-23, 2022-24, and 2022-25 (carried)

Special Council Meeting

This is a special council meeting that will immediately move into a closed session to discuss personal matters about an identifiable individual (organizational review/human resources), litigation or potential litigation before the Ontario Land Tribunal, and solicitor-client privileged advice. The only open-session business is adopting the agenda, reconvening, and passing a confirmatory by-law.

• Closed session under Municipal Act Section 239(b), (e), (f) for personnel matters and Ontario Land Tribunal matters
• Confirmatory By-law No. 2022-21 to be passed
• Meeting held virtually via YouTube live stream

The special council meeting was largely procedural, with council moving into closed session for personnel and legal matters. Upon reconvening, council passed By-law 2022-22 appointing Sharon Chambers as Deputy Clerk, and By-law 2022-21 as a confirmatory by-law. No other substantive decisions were made.

• Adopted the meeting agenda (Resolution 2022-117)
• Held closed session for personnel, litigation, and legal advice (Resolution 2022-118)
• Reconvened in open session (Resolution 2022-119)
• Appointed Sharon Chambers as Deputy Clerk via By-law 2022-22 (Resolution 2022-120)
• Passed confirmatory By-law 2022-21 (Resolution 2022-121)
• Adjourned meeting (Resolution 2022-122)

Council Meeting

The Township of Wilmot Council is meeting to consider routine administrative items, including the adoption of the 2022 final tax levy by-law, receipt of the 2021 audited financial statements, and approval of several public works contracts. The agenda also includes reports on returning to in-person meetings, a third ice pad location, and an infrastructure standards manual. Most items are for information or approval, with no major policy debates listed.

• 2022 Final Tax Levy By-Law (By-Law 2022-19) to be passed
• 2021 Audited Financial Statements received for information
• Co-operative contract for annual surface treatment program (PWE-2022-13)
• Co-operative contract for pavement markings (PWE-2022-14)
• Tye Road #28 C/T-13 culvert replacement contract award (PWE-2022-15)

Council endorsed the Infrastructure Standards and Specifications Manual for Public Works and Engineering, directing staff to use it and update it regularly. A motion to endorse a report on returning to in-person council meetings was defeated; instead, council received the report and directed staff to report back on hybrid meeting procedures when technology is available. Council also received the 2021 audited financial statements, noting the township is debt-free for the 8th consecutive year, and approved the final tax levy by-law.

• Endorsed Infrastructure Standards and Specifications Manual (PWE 2022-19)
• Defeated motion to endorse return to in-person meetings (ILS-2022-15)
• Amended motion to receive ILS-2022-15 and report back on hybrid procedures
• Received 2021 Audited Financial Statements (COR-2022-16)
• Received Kitchener Power Corporation Annual Report and elected directors (COR-2022-24)
• Approved consent agenda including final tax levy by-law (COR-2022-18)
• Passed By-law 2022-19 (Final Tax Levy Rates)
• Passed By-law 2022-20 (Confirmatory)

Council Meeting

Council is meeting to consider several administrative and governance items. Key decisions include whether to designate a portion of the former Livingston Flax Mill property in Baden as historically significant under the Ontario Heritage Act, approving an alteration to New Dundee Union Cemetery boundaries, and adopting policies and a by-law related to the 2022 municipal election. The meeting also includes routine items like adopting previous minutes and the agenda.

• Proposed heritage designation of portion of former Livingston Flax Mill property, Baden (Plan 627 Lots 165-168, 173, 174, Part Lot 169, Part of Charles Street, Plan 633 Lot 5 RP 58R6700 Part of Part 1)
• Approval of New Dundee Union Cemetery boundary alteration (Report ILS-2022-14)
• Endorsement of Governance Policy 22-002 on Use of Municipal Resources During a Municipal Election
• Adoption of By-law 2022-17, Recount Policy for Municipal Elections
• Adoption of minutes from March 28, 2022 Regular Council Meeting

Council Meeting

Council defeated a motion to designate a portion of the former Livingston Flax Mill property in Baden as a heritage site under the Ontario Heritage Act. The decision allows a demolition permit to be issued, though the owner was encouraged to discuss preserving materials with Heritage Wilmot. Council also adopted a recount policy and endorsed a governance policy on municipal resources during elections.

• Defeated heritage designation for former Livingston Flax Mill property (motion defeated)
• Adopted By-law 2022-17 to adopt a Recount Policy
• Endorsed Governance Policy 22-002 on Use of Municipal Resources During a Municipal Election
• Received Report ILS-2022-14 on New Dundee Union Cemetery Alteration Approval
• Adopted minutes of March 28, 2022 Regular Council Meeting
• Adopted agenda for April 11, 2022 meeting

Special Council Meeting

This special council meeting is dedicated to a single decision: whether to approve Zone Change Application 11/19 by Jackson Harvest Farms Ltd. to rezone land at 1894-1922 Witmer Road from agricultural to extractive industrial and open space, with conditions. The proposal includes a gravel pit, road reconstruction, and operating restrictions. Many residents have registered to speak as delegations.

• Rezone 1894-1922 Witmer Road from Agricultural to Extractive Industrial and Open Space
• Require Witmer Road reconstruction from Queen Street to west of pit entrance at applicant's cost
• Pit entrance paving, no pit traffic west of entrance, farm gate limited to farm access
• Operating hours: shipping 6am-6pm Mon-Fri, 6am-12pm Sat; excavation 7am-6pm Mon-Fri, 8am-12pm Sat
• Confirmatory by-law 2022-16 to be passed

Council Meeting

Wilmot Council is meeting to decide on several items, including a zoning change to allow residential units at 85 Snyder's Road East, whether to support a moratorium on new gravel pit applications, and adopting online and telephone voting for the 2022 elections. They will also consider updates to the traffic and parking by-law, a wetlands project, and a promenade design.

• ZCA-04/22: Approve zone change for 85 Snyder's Road East to permit residential units without commercial use
• By-law 2022-12: Authorize online and telephone voting for 2022 Municipal and School Board Elections
• Consider resolution supporting Halton Hills' request for a moratorium on new gravel pit applications in Ontario
• Approve in principle the 90% concept design for Nith River Promenade and proceed with public consultation
• Amend Traffic and Parking By-law 2016-52, updating schedules and adding Schedule 26

Council approved a zoning change for 85 Snyder's Road East to allow residential units without commercial use, and adopted a by-law authorizing online and telephone voting for the 2022 elections. Council also passed a resolution supporting a moratorium on new gravel pit applications in Ontario, and approved in principle the Nith River Promenade concept design.

• Approved Zone Change Application 04/22 for 85 Snyder's Road East (motion carried)
• Adopted By-law 2022-12 authorizing online and telephone voting for 2022 elections (motion carried)
• Adopted resolution supporting moratorium on new gravel pit applications in Ontario (motion carried)
• Approved in principle the 90% Nith River Promenade concept design (motion carried)
• Approved Traffic and Parking By-law schedule updates (motion carried)
• Approved grass cutting contract award (motion carried)
• Deferred correspondence items 13.1, 13.2, and 13.5 to a subsequent meeting (motion carried)

Council Meeting

Council will consider closing Bridge Street Structure 34B-T9 and Oxford-Waterloo Road Structure 37B-OXF to traffic until a new bridge is built, following a vehicle collision. The agenda also includes routine approvals of reports, minutes, and by-laws, plus a closed session for land matters.

• Bridge Street Structure 34B-T9 and Oxford-Waterloo Road Structure 37B-OXF closure recommendation
• Lottery license approval for New Hamburg Firebirds (ILS-2022-07)
• 2021 Annual and Summary Water Distribution Report (PWE-2022-07)
• 2021 Council honorariums and expenditures report (COR-2022-13)
• Confirmatory By-law No. 2022-11

Council approved funding of $1,105.95 for use of a Wilmot Recreation Complex meeting room on March 11 and 18, 2022, plus one additional meeting, to support Ukrainian refugees. Staff were directed to meet with the organizing group and report back on March 28, 2022. Council also closed two bridge structures due to vehicle collision damage until a replacement bridge is built.

• Approved $1,105.95 for Wilmot Recreation Complex meeting room for Ukrainian refugee support (carried)
• Closed Bridge Street Structure 34B-T9 and Oxford-Waterloo Road Structure 37B-OXF to traffic until replacement bridge is operational (carried)
• Approved consent agenda including lottery license, water report, honorariums, and reserve fund statements (carried)
• Deferred Confidential Report No. ILS 2022-08 (carried)
• Passed By-law No. 2022-11 (carried)

Council Meeting

Council will consider approving the 2022 municipal budget, which includes a $9,920,990 levy from general taxation. They will also receive a final report on a third ice pad at the Wilmot Recreation Complex and a parks operations centre, and decide on next steps for those projects. Several routine items, such as minutes, correspondence, and by-laws, are also on the agenda.

• 2022 Municipal Budget approval and $9,920,990 tax levy
• Third Ice Pad and Parks Operations Centre final report
• By-law 2021-55 (Synder Drain) third reading
• Confirmatory by-law 2022-10
• Correspondence on gravel extraction licensing and MZO comments

Council approved the 2022 Municipal Budget, authorizing a $9,920,990 levy for general taxation. Council also directed staff to proceed with hiring a Design/Bid/Build team for the Third Ice Pad project, pending a safety report on its proximity to the Nachurs Alpine facility. A motion to request a moratorium on new gravel extraction licensing applications was carried as amended.

• Approved 2022 Municipal Budget and $9,920,990 tax levy (2022-52)
• Directed staff to hire Design/Bid/Build team for Third Ice Pad, pending safety report (2022-53, as amended)
• Amended Third Ice Pad motion to require safety report on Nachurs Alpine proximity (2022-54)
• Approved Consent Agenda reports PFRS-2022-08 and ILS-2022-06 (2022-55)
• Received correspondence items 13.1, 13.3, 13.5, 13.6 (2022-56)
• Directed staff to report on Gypsy Moth homeowner responsibility (2022-57)
• Directed staff to report on gravel extraction moratorium for March 28 meeting (2022-58)
• Gave third reading to By-law 2021-55 (Synder Drain) (2022-59)

Council Meeting

Wilmot Council is meeting to decide on several zone change applications, including a proposal to allow up to six dwelling units at 226 Waterloo Street in New Hamburg, a property without street frontage in New Dundee, and an increase to 22 units at 53-75 Brubacher Street in Baden. The agenda also includes routine reports, correspondence, and by-law readings. A closed session is scheduled before the public meeting for personal matters and a land acquisition or disposition.

• Zone change 01/22: allow up to 6 dwelling units at 226 Waterloo Street, New Hamburg
• Zone change 02/22: allow building without public street frontage at 121-1323 Queen Street, New Dundee
• Zone change 01/21: increase units from 12 to 22 and reduce parking at 53-75 Brubacher Street, Baden
• Endorse Schout Corporation land access and naming rights agreement for Mike Schout Wetlands Preserve
• Approve consent agenda including 2021 Building Code Act enforcement cost summary and Q4 2021 activity reports

Council approved three zoning changes, including a 22-unit residential development by LAV Developments Inc. and a six-unit building by the Carrafiello family. A third application by David Smith was approved with a condition requiring confirmation of legal access to Queen Street. Council also declared a former coal lane on Beck Street in Baden surplus for disposal.

• Approved Zone Change Application 01/22 for up to six dwelling units (Carrafiello)
• Approved Zone Change Application 02/22 for buildings without public street frontage, conditional on legal access to Queen Street (Smith)
• Approved Zone Change Application 01/21 increasing units from 12 to 22 and reducing setbacks/parking (LAV Developments Inc.)
• Endorsed agreement with Schout Corporation for Mike Schout Wetlands Preserve naming rights
• Declared former coal lane on Beck Street in Baden surplus and directed Clerk to post disposal notice
• Received reports on development statistics, public works operations, and special events application guidelines

Council Meeting

Wilmot Council held its regular meeting on January 17, 2022, deciding on several infrastructure and community items. Key actions included endorsing the preliminary design for the Bridge Street Bridge replacement, awarding a contract for a Public Works Operations Centre study, and approving a cemetery bylaw update. The meeting also included routine approvals of minutes, by-laws, and correspondence.

• Endorsed preliminary design for Bridge Street Bridge replacement (Multi Span Slab-On-Girder) and awarded K. Smart & Associates $126,419.70 plus HST for detailed design
• Awarded RFP 2021-33 to Stirling Rothesay Consulting Inc. for Public Works Operations Centre Space Needs Study at $56,930 plus HST, with $25,000 pre-budget approval
• Approved By-law 2022-05 Interim Tax Levy By-law and By-law 2022-03 to close a portion of Arnold Street, New Hamburg
• Endorsed draft Cemetery By-law in principle for submission to Bereavement Authority of Ontario
• Approved The Community Players exclusive use of St. Agatha Community Centre and New Hamburg Community Centre for 2022 rehearsals

Council endorsed the preliminary design for the Bridge Street Bridge replacement and directed staff to file the Notice of Study Completion, with a 45-day public review period. They also awarded a contract for a Public Works Operations Centre study, approved a draft cemetery by-law for submission to the Bereavement Authority of Ontario, and passed several by-laws including an interim tax levy.

• Endorsed preliminary design for Bridge Street Bridge replacement (multi-span slab-on-girder) and directed staff to file Notice of Study Completion (carried)
• Awarded RFP 2021-33 to Stirling Rothesay Consulting Inc. for Public Works Operations Centre Space Needs Study at $56,930 plus HST (carried)
• Approved draft Cemetery By-Law in principle for submission to Bereavement Authority of Ontario (carried)
• Approved exclusive use of community centres by The Community Players for 2022 rehearsals and productions (carried)
• Passed By-law 2022-03 (close portion of Arnold Street) and By-law 2022-05 (Interim Tax Levy) (carried)
• Passed By-law 2020-32 (Drainage Provisional) (carried)
• Passed By-law 2022-04 (Confirmatory) (carried)
• Endorsed correspondence item 13.3 and recirculated October 2019 resolution to repeal Bill 21 (carried)

Special Council Meeting

This is a procedural special council meeting. The agenda includes a motion to convene a closed meeting for solicitor-client privilege and an educational/training session, a motion to reconvene in open session, disclosure of pecuniary interests, passing a confirmatory by-law (2022-02), and adjournment. No substantive decisions or discussions are listed.

• Motion to hold closed meeting under Section 239(2)(f) and (3.1) for solicitor-client privilege and training
• By-law No. 2022-02 to confirm proceedings of the special meeting
• Meeting held at Council Chambers, 60 Snyder's Road West, Baden, Ontario