Wilmot public meetings in 2025

Council Meeting

The council will consider and approve the Consent Agenda items, including the designation of the Baden Firefighters Association Hose Monkey Ball Tournament at Sir Adam Beck Park on June 19‑20, 2026 as a municipally significant event. Council will award the Huron Road Culvert 24/B‑T12 replacement contract to Kieswetter Excavating Inc. for $699,220.50 plus HST and authorize the related by‑law. Council will approve the purchase of approximately 155 m² of land at 38 Shepherd Place, New Hamburg for $2,000 and adopt by‑laws appointing a clerk and confirming the agreements.

• Award Huron Road Culvert 24/B‑T12 replacement contract to Kieswetter Excavating Inc. for $699,220.50 + HST (Item 10.4)
• Purchase of ~155 m² land at 38 Shepherd Place, New Hamburg for $2,000 (Item 11.2)
• Designation of Baden Firefighters Association Hose Monkey Ball Tournament at Sir Adam Beck Park (June 19‑20 2026) as municipally significant (Item 10.1)
• Renewal of billboard licenses at Bleams Road & Trussler Road, Waterloo Street & Nafziger Road, and 374 Hamilton Road (Item 10.3)
• Adoption of By‑laws 2025‑77 (appoint clerk), 2025‑78 (agreement with Kieswetter Excavating), 2025‑79 (land purchase), and 2025‑80 (confirmatory) (Items 12 & 15)

The council unanimously approved several contract awards, renewed billboard licences, and designated a local event as municipally significant. It also passed three by‑laws to appoint a clerk, authorize a road‑culvert agreement and purchase land at 38 Shepherd Place. The work‑plan update was received and projects were confirmed for the 2026 plan.

• Approved award of $174,959 split‑air units for the WRC Aquatics Centre (unanimously)
• Approved award of $699,220.50 plus HST to Kieswetter Excavating for Huron Road Culvert replacement (unanimously)
• Approved renewal of billboard licences at Bleams Rd/Trussler Rd, Waterloo St/Nafziger Rd and 374 Hamilton Rd (unanimously)
• Designated the Baden Firefighters Hose Monkey Ball Tournament as a municipally significant event (unanimously)
• Approved purchase of land at 38 Shepherd Place, New Hamburg for $2,000 (unanimously)
• Passed By‑law 2025‑77 to appoint Clerk Amelia Jaggard (unanimously)
• Passed By‑law 2025‑78 to authorize agreement with Kieswetter Excavating (unanimously)
• Passed By‑law 2025‑79 to authorize land purchase at 38 Shepherd Place (unanimously)

Regional Municipality of Waterloo All Councils Meeting

The agenda for the Wilmot Regional Municipality of Waterloo All Councils Meeting on 2025-12-19 contains no specific items, only generic headings and placeholders. No decisions, proposals, or discussions are detailed in the provided document.

Prime Ministers Path Community Steering Committee

The Prime Ministers Path Community Steering Committee will consider appointing a chair and vice‑chair, review a draft terms of reference, and discuss project implementation items such as the statue commissioning process, educational resources, and Createscape Waterloo Region’s role. No prior minutes exist and the agenda will be adopted at the meeting.

• Appointment of Chair (name to be filled)
• Appointment of Vice Chair (name to be filled)
• Review of draft Terms of Reference
• Discussion of Statue Commissioning Process
• Discussion of Educational Resources for the project

Heritage Wilmot and Castle Kilbride Advisory Committee

The Heritage Wilmot and Castle Kilbride Advisory Committee will adopt the October 14, 2025 minutes. It will endorse a proposed heritage sign for 82 Huron Street in New Hamburg. The committee will appoint A. Junker to the Heritage Day 2026 sub‑committee and endorse the event’s theme and title. It will receive a Castle Kilbride activities report and adopt the regular meeting schedule for 2025‑2026.

• Endorse proposed sign at 82 Huron Street (HCAC 11/25).
• Appoint A. Junker to Heritage Day 2026 sub‑committee and endorse theme/title.
• Receive Castle Kilbride activities report (HCAC 12/25) for information.
• Adopt October 14, 2025 meeting minutes.
• Adopt future meeting dates for 2025‑2026.

The committee approved the proposed historic sign for 82 Huron Street in New Hamburg. It appointed Al Junker to the Heritage Day 2026 sub‑committee and adopted the event’s theme and title, “Firefighting Through the Years.” The HCAC 12/25 report was received for information, and the 2026 meeting schedule was adopted. Minutes from the current and October 14, 2025 meetings were also adopted.

• Endorsed proposed sign for 82 Huron Street, New Hamburg (motion carried)
• Appointed Al Junker to the Heritage Day 2026 subcommittee (motion carried)
• Endorsed Heritage Day 2026 theme and title "Firefighting Through the Years" (motion carried)
• Received report HCAC 12/25 for information purposes (motion carried)
• Adopted regular meeting schedule for 2026 (motion carried)
• Adopted minutes of the December 9, 2025 meeting (motion carried)
• Adopted minutes of the October 14, 2025 meeting (motion carried)
• Recorded no disclosures of pecuniary interest (statement of fact)

Special Council Meeting

Wilmot Township will hold a special council meeting on December 8, 2025, to discuss a Service Delivery Review and adopt a confirmatory by-law. The meeting will be held in-person at the Council Chambers and electronically.

• Closed session to discuss Service Delivery Review
• Adoption of Confirmatory By-Law 2025-76
• Meeting held at Council Chambers, 60 Snyder's Road West
• Meeting held electronically in accordance with Municipal Act
• Public comments available for each agenda item

The council approved a Confirmatory By-Law after reading it three times. All other motions—including call to order, closed‑session authorization, reconvening in open session, agenda adoption, staff direction, and adjournment—were carried unanimously. No disclosures, notices of motion, or announcements were recorded.

• Call to order motion carried unanimously
• Closed session authorized to consider service delivery review follow‑up (unanimous)
• Reconvocation to open session motion carried unanimously
• Agenda adoption motion carried unanimously
• Business arising from closed session: staff proceed as directed (unanimous)
• Confirmatory By‑Law read three times and passed (unanimous)
• Adjournment motion carried unanimously

Committee of Adjustment

The Wilmot Committee of Adjustment will hold public hearings on three submissions. It will consider increasing the allowable area of an additional dwelling unit at 1170 Bethel Road and two severance proposals at 1300 Bridge Street, each with a series of pre‑conditioned payments and agreements. The meeting will also adopt the minutes from the November 5, 2025 Committee of Adjustment.

• Approve A-24/25 to increase the maximum allowable area of an additional dwelling unit at 1170 Bethel Road to approximately 107% lot coverage.
• Approve B-06/25 to sever about 1,890 m² from 1300 Bridge Street, subject to payment of outstanding taxes, water charges, local improvement charges, a park fee of 5% of land value, final approval of Zone Change Application 04/25, and a development agreement covering road construction and other conditions.
• Approve B-07/25 to sever about 6,439 m² from 1300 Bridge Street while retaining roughly 7,500 m² as a commercial lot, creating a 5‑metre easement for water service and drainage, and applying the same payment and agreement conditions as B-06/25.
• Adopt the minutes of the November 5, 2025 Committee of Adjustment as presented.
• Adjourn the meeting and schedule the next meeting for January 7, 2026.

The Committee of Adjustment approved Submission A‑24/25 for 1170 Bethel Road, raising the allowable coverage for an additional detached dwelling unit to about 107%. It also approved Submission B‑06/25 for 1300 Bridge Street, permitting a 1,890 m² residential lot severance with a series of pre‑condition payments and agreements. A third approval, Submission B‑07/25, created a 6,439 m² residential lot and easements on the same property, subject to the same conditions. All motions were carried.

• Approved A‑24/25: increase ADU lot coverage to ~107% at 1170 Bethel Road (motion carried)
• Approved B‑06/25: sever ~1,890 m² from 1300 Bridge Street, New Dundee (motion carried)
• Approved B‑07/25: sever ~6,439 m² from 1300 Bridge Street, retain ~7,500 m² commercial, add easements (motion carried)
• Required applicant to pay outstanding taxes, water charges, and local improvement charges before deed stamping (B‑06/25 & B‑07/25)
• Required final approval of Township Zone Change Application 04/25 before deed stamping (B‑06/25 & B‑07/25)
• Required payment of a 5% park fee of land value before consent (B‑06/25 & B‑07/25)
• Mandated development agreements with Region of Waterloo/Township of Wilmot including noise warning clause (B‑06/25 & B‑07/25)
• Set two‑year deadline for completing all conditions or consent will be refused/lapse (B‑06/25 & B‑07/25)

Council Meeting

The council will consider a closed‑session request to install CCTV cameras and share data. It will vote on two zone change applications affecting 1300 Bridge Street and 63 Benjamin Street in New Dundee, and on related by‑law amendments. Additional items include approval of the Arts and Culture Master Plan, an extension of the Multi‑Year Accessibility Plan, and a budget allocation of $5,047,100 for the Petersburg water main replacement.

• Closed session to consider CCTV cameras and data sharing
• Approve Zone Change Application 04/25 to rezone 1300 Bridge Street from commercial to residential and open space
• Approve Zone Change Application 03/25 to rezone 63 Benjamin Street from industrial to residential and open space with lot‑size adjustments
• Approve budget allocations totaling $5,047,100 for the Petersburg water main replacement
• Approve the 2025 Arts and Culture Master Plan for implementation

The council unanimously approved a $5,047,100 budget allocation for the Petersburg Distribution Water System replacement. It also approved two zone change applications: 1300 Bridge Street was rezoned from Commercial to Residential and Open Space, and 63 Benjamin Street was rezoned from Industrial to Residential with adjusted lot requirements. Additional unanimous approvals included the 2025 Arts and Culture Master Plan, an interim update to the Multi‑Year Accessibility Plan, and new remote‑work and hiring/termination policies.

• Approved $5,047,100 budget for Petersburg water main replacement (unanimous)
• Approved Zone Change Application 04/25 for 1300 Bridge Street (Commercial to Residential/Open Space) (unanimous)
• Approved Zone Change Application 03/25 for 63 Benjamin Street (Industrial to Residential/Open Space) with lot changes (unanimous)
• Approved 2025 Arts and Culture Master Plan for implementation (unanimous)
• Approved interim update to Multi‑Year Accessibility Plan extending to 2026 (unanimous)
• Approved amended Remote Work Policy (unanimous)
• Approved amended Hiring and Termination Policy (unanimous)
• Approved Council Remuneration Review Policy (unanimous)

Special Council Meeting

The Special Council will receive the DS-2025-11 report on the New Township of Wilmot Official Plan for information. It will read and pass Confirmatory By‑Law 2025‑72 in the open session. The meeting also includes correspondence from Anne Loeffler and Nith Valley Eco Boosters, and public delegations.

• Confirmatory By‑Law 2025‑72 to be read three times and passed
• Report DS‑2025‑11: New Township of Wilmot Official Plan
• Correspondence from Anne Loeffler on public confidence in the Official Plan process
• Correspondence from Nith Valley Eco Boosters regarding the Official Plan
• Public delegations limited to agenda items, up to seven minutes each

The council appointed eight individuals to serve on the Prime Minister's Path Community Steering Committee and three advisors without voting rights. A confirmatory by‑law was read three times and passed. All motions were carried unanimously.

• Appointed committee members Donald Bourgeois, Dave Caputo, John English, Lee Fitzpatrick, Steve Kalbfleisch, Andrew Kipp, Pat Mighton, Alison Rodger, and Carolyn Salonen (unanimously)
• Appointed advisors Ruth Abernathy, Benny Skinner, and J.D.M Stewart (unanimously)
• Passed the Confirmatory By‑Law after three readings (unanimously)
• Adopted the agenda as amended (unanimously)
• Held a closed session to consider Prime Minister's Path matters (unanimously)
• Re‑convened into open session at 7:05 p.m. (unanimously)
• Called the special council meeting to order (unanimously)
• Received Report DS‑2025‑11 New Township Official Plan for information (unanimously)

Special Council Meeting

The Special Council will adopt the agenda, receive the 2026 Public Budget Input Discussion Points report and a draft 10‑Year Capital Plan for information, and read and pass By‑Law 2025‑70. Public comments and delegations are invited on agenda items. The meeting is scheduled for November 10, 2025, from 7:00 p.m. to 10:00 p.m. at Council Chambers, 60 Snyder's Road West, Baden, Ontario.

• Adoption of the agenda for the November 10, 2025 meeting
• Receipt of Report COR‑2025‑54 – 2026 Public Budget Input Discussion Points
• Review of the draft 2025 – 10 Year Capital Plan
• Consideration and passage of By‑Law 2025‑70 (Special Council Confirmatory By‑Law)
• Opportunity for public comments and delegations on agenda items

The council adopted the agenda as amended and received the 2026 public budget input report for information. It reconvened in a closed session to consider personal matters, then returned to open session. Finally, the Confirmatory By-Law was read three times and passed unanimously.

• Call to Order motion carried unanimously
• Closed session scheduled at 6:00 p.m. – motion carried unanimously
• Open session reconvened at 7:00 p.m. – motion carried unanimously
• Agenda adopted as amended – motion carried unanimously
• Report COR-2025-54 received for information – motion carried unanimously
• Closed session reconvened at 8:00 p.m. – motion carried unanimously
• Open session reconvened at 8:47 p.m. – motion carried unanimously
• Confirmatory By-Law read three times and passed – motion carried unanimously

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider a submission regarding property setbacks. The body will also review minutes from the October 1, 2025 meeting.

• Submission A-23/25: Request by Gordon Eby at 4578 Huron Road for a detached additional dwelling unit closer to the road than the main dwelling
• Submission A-23/25: Request for a second level uncovered deck to encroach approximately 3.0 metres into the building line setback

The Committee of Adjustment adopted the minutes from the October 1, 2025 meeting. It approved Submission A‑23/25, allowing an extra detached dwelling unit on part of Lot 28, Concession 1, Block A, and permitting a second‑level uncovered deck to encroach about 3.0 m into the building‑line setback. The meeting was adjourned at 7:05 p.m.

• Adopted minutes of October 1, 2025 meeting (motion carried)
• Approved Submission A‑23/25 for additional detached dwelling and deck encroachment (motion carried)
• Adjourned meeting at 7:05 p.m. (motion carried)

Committee of the Whole

The Committee of the Whole will open at 5:00 p.m., hold a closed‑session meeting, and reconvene in open session at 6:00 p.m. Council will consider several consent agenda items, including extending the Multi‑Year Accessibility Plan, receiving an update on the Petersburg Municipal Drain, and approving the award of a fire tanker apparatus to Dependable Truck‑Tank & Emergency Vehicles for $926,003.79 plus HST. Additional reports and presentations will be received on a two‑day grace period for tax and utility payments, council remuneration policy, the Arts and Culture Master Plan, recycling program expansion, transit strategy, a CCTV/ALPR program, and the Citizen of the Year awards.

• Approve fire tanker apparatus purchase for $926,003.79 + HST (Award of RFP 2025‑28, By‑law 2025‑68)
• Extend Multi‑Year Accessibility Plan through 2026 (COR‑2025‑49)
• Implement 2‑day grace period for tax and utility billing payments (COR‑2025‑51)
• Adopt 2025 Arts and Culture Master Plan (CS‑2025‑14)
• Expand Wilmot’s Recycling Program (CS‑2025‑22)

The Committee approved all three consent agenda items, including the award of a fire apparatus tanker to Dependable Truck‑Tank & Emergency Vehicles for $926,003.79 plus HST, and directed a special council meeting to finalize the award and related by‑law. It also extended the Multi‑Year Accessibility Plan to 2026, appointed a council member to the Paff Drain Court of Revision, and adopted several policy and program reports.

• Approved Consent Agenda Items 11.1, 11.2 and 11.3 (unanimously)
• Extended Multi‑Year Accessibility Plan to end of 2026 and directed comprehensive review (unanimously)
• Appointed Councillor K. Wilkinson to the Paff Drain 2025 Court of Revision (unanimously)
• Approved Council Remuneration Review Policy (unanimously)
• Approved 2025 Arts and Culture Master Plan for implementation (unanimously)
• Approved report on 2‑day grace period for tax and utility billing payments and directed staff to implement procedures (unanimously)
• Approved report on expansion of Wilmot’s recycling program (unanimously)
• Directed staff to convene a Special Council Meeting to award the fire tanker contract ($926,003.79 + HST) and consider By‑law 2025‑68 (unanimously)

Special Council Meeting

The Special Council will adopt the consent agenda, consider awarding a fire‑tanker contract to Dependable Truck‑Tank & Emergency Vehicles for $926,003.79 plus HST, and read and pass By‑Law 2025‑68 that authorizes the agreement. A confirmatory By‑Law 2025‑69 will also be read and approved. The meeting includes standard procedural items such as public comments, disclosures, and reports.

• Consent Agenda Item 9.1 approval
• Award of RFP 2025‑28 for one fire tanker to Dependable Truck‑Tank & Emergency Vehicles at $926,003.79 plus HST
• By‑Law 2025‑68 to authorize the agreement for the fire tanker apparatus
• Confirmatory By‑Law 2025‑69 for the special council meeting
• Standard procedural items: public comments, disclosures, presentations, reports

The council unanimously approved the award of RFP 2025‑28 to Dependable Truck‑Tank & Emergency Vehicles for one fire apparatus tanker at a total cost of $926,003.79 plus HST. By‑Law 2025‑68 authorizing the agreement with the supplier was read three times and passed. A confirmatory by‑law was also read three times and passed. All motions were carried unanimously.

• Approved award of RFP 2025‑28 for one fire tanker to Dependable Truck‑Tank & Emergency Vehicles (unanimous)
• Authorized agreement with supplier via By‑Law 2025‑68 (unanimous)
• Passed confirmatory by‑law (unanimous)
• Adopted agenda (unanimous)
• Called meeting to order (unanimous)

Council Meeting

The Township of Wilmot Council will consider renewing a road maintenance agreement with the City of Kitchener for Trussler Road and Waldau Crescent, and approve a policy for commemorative crosswalks. The meeting will also include presentations on a green solutions impact report and immigration partnership.

• Renew road maintenance agreement with City of Kitchener for Trussler Road and Waldau Crescent
• Approve Commemorative or Decorative Crosswalk Policy and delegated authority
• Authorize agreement with Grand River Conservation Authority for monitoring well access
• Receive Strategic Action Plan Quarterly Update
• Adopt minutes from previous meetings

The council unanimously approved the consent agenda, including the Grand River Conservation Authority monitoring‑well access agreement, a commemorative crosswalk policy, and renewal of the Wilmot‑Kitchener boundary road maintenance agreement. It then passed By‑law 2025‑66, authorizing the mayor and clerk to enter into the boundary‑road maintenance agreement for Trussler Road and Waldau Crescent. A confirmatory by‑law was also passed unanimously.

• Approved Consent Agenda items 10.1, 10.2 and 10.3 (unanimous)
• Approved Grand River Conservation Authority Monitoring Well Access Agreement (unanimous)
• Approved Commemorative or Decorative Crosswalk Policy and delegated authority (unanimous)
• Renewed Wilmot‑Kitchener Boundary Road Maintenance Agreement (unanimous)
• Passed By‑law 2025‑66 authorizing the boundary‑road maintenance agreement (unanimous)
• Passed Confirmatory By‑law (unanimous)

Heritage Wilmot and Castle Kilbride Advisory Committee

The Heritage Wilmot and Castle Kilbride Advisory Committee will adopt the August 12, 2025 minutes and endorse two heritage signage projects: proposed signs at 90 Wilmot Street and a sign replacement at the New Hamburg Library. The meeting will also receive updates on the Bridges of Wilmot Township sub‑committee, the Property Heritage Designation sub‑committee, and will appoint a planning sub‑committee for Heritage Day 2026. Additional reports, including a Castle Kilbride activities update, will be received for information.

• Endorse proposed signage at 90 Wilmot Street, New Hamburg (HCAC 08/25).
• Endorse sign replacement at the New Hamburg Library (HCAC 10/25).
• Receive update from the Bridges of Wilmot Township sub‑committee (A. Junker, S. Cressman).
• Receive update from the Property Heritage Designation sub‑committee (K. Hahn, M. Crawford).
• Appointment of a sub‑committee to plan Heritage Day 2026.

The advisory committee approved the proposed signs for 90 Wilmot Street in New Hamburg. It referred the New Hamburg Library sign replacement back to staff to explore heritage‑appropriate alternatives. Members were appointed to a sub‑committee to plan Heritage Day 2026, with a third member to be added later. The committee also received the Castle Kilbride activities update for information.

• Endorsed proposed signs for 90 Wilmot Street (motion carried)
• Referred New Hamburg Library sign replacement to staff for alternative options (motion carried)
• Appointed sub‑committee (S. Hammer, C. Herner) to plan Heritage Day 2026 (motion carried)
• Received Castle Kilbride activities report HCAC 09‑25 for information (motion carried)

Special Council Meeting

The Special Council will vote on several land‑use applications, including Official Plan Amendment No. 14, a zone change for Lot 19 south of Snyder’s Road, and draft plans for a subdivision (30T‑24601) and a condominium (30CDM‑25601). It will also authorize the purchase of a KME 100‑ft aerial apparatus, allocating $2,080,000 net of HST for the 2026 budget. Finally, three by‑laws (2025‑60, 2025‑61, 2025‑63) and a confirmatory by‑law will be read and passed.

• Approve Official Plan Amendment No. 14 and Zone Change Application 02/24 for Part of Lot 19, Concession South of Snyder’s Road (Nafziger Road)
• Approve Draft Plan of Subdivision 30T‑24601 with attached conditions
• Approve Draft Plan of Condominium 30CDM‑25601 at 66 Hincks Street, New Hamburg
• Authorize purchase of a KME 100‑ft aerial apparatus via Canoe Procurement and allocate $2,080,000 net of HST
• Pass By‑Laws 2025‑60, 2025‑61, 2025‑63 and Confirmatory By‑Law 2025‑62

The council approved Official Plan Amendment No. 14, the associated zone change, and the draft plan of subdivision for Lot 19, Concession South of Snyder’s Road. It also approved the draft condominium plan for 66 Hincks Street. By-Laws 2025‑60 and 2025‑61, as well as a confirmatory by‑law, were read three times and passed. All motions were carried, most unanimously.

• Approved Official Plan Amendment No. 14 and related zone change for Lot 19 (motion carried)
• Approved Draft Plan of Subdivision 30T‑24601 for Lot 19 (motion carried)
• Approved Draft Plan of Condominium 30CDM‑25601 at 66 Hincks St (motion carried unanimously)
• Passed By-Laws 2025‑60 and 2025‑61 (motion carried unanimously)
• Passed Confirmatory By-Law (motion carried unanimously)
• Removed items 6.3 FS‑2025‑03 and 7.3 By‑law 2025‑63 from agenda (motion carried unanimously)

Committee of the Whole

The Committee of the Whole will consider several items, including approval in principle of a monitoring‑well access agreement with the Grand River Conservation Authority, and the adoption of a draft condominium plan for 66 Hincks Street, New Hamburg. It will also approve an Official Plan Amendment, a zone change and a subdivision plan for Nafziger Road, New Hamburg. A $2,080,000 allocation is proposed to purchase a KME 100‑ft aerial apparatus through a Canoe Procurement agreement, and a Veterans Decorative Crosswalk Policy will be adopted.

• Approve Grand River Conservation Authority Monitoring Well Access Agreement (in principle) and delegate execution authority
• Approve Draft Plan of Condominium 30CDM-25601 at 66 Hincks Street, New Hamburg
• Approve Official Plan Amendment No. 14, Zone Change 02/24 and Subdivision 30T-24601 for Nafziger Road, New Hamburg
• Authorize $2,080,000 (net of HST) purchase of a KME 100‑ft aerial apparatus via Canoe Procurement with Dependable Truck‑Tank & Emergency Vehicles
• Adopt Veterans Decorative Crosswalk Policy and grant delegated authority to enter related agreements

Council approved Official Plan Amendment No. 14, a Zone Change Application, and the Draft Plan of Subdivision 30T‑24601 for part of Lot 19, Concession South of Snyder’s Road, with conditions including a partial Class 4 sound designation. The Council also approved the Decorative Crosswalk Policy (renamed Commemorative or Decorative Crosswalk Policy) and delegated authority to the CAO and Infrastructure Director. A motion to allocate $2,080,000 for a new aerial apparatus was defeated.

• Approved Official Plan Amendment No. 14, Zone Change, and Draft Plan of Subdivision 30T‑24601 (unanimous)
• Authorized Director of Development Services to approve the draft plan and minor modifications (unanimous)
• Assigned partial Class 4 designation to Lots 155‑158, 175‑179, Blocks 233‑234, 240‑241 for sound limit excess (unanimous)
• Approved Decorative Crosswalk Policy, retitled to "Commemorative or Decorative Crosswalk Policy" (unanimous)
• Delegated authority to CAO/Infrastructure Director to enter agreements for Veterans Decorative Crosswalk (unanimous)
• Approved Grand River Conservation Authority Monitoring Well Access Agreement in principle (unanimous)
• Defeated motion to allocate $2,080,000 for a KME 100 ft aerial apparatus (motion defeated)
• Approved Consent Agenda Item 11.1 (unanimous)

Committee of Adjustment

The Wilmot Committee of Adjustment will approve the September 3, 2025 meeting minutes and consider four public hearing submissions. It will approve changes to accessory building setbacks, height, and area for 171 Asmus Street, and approve a property split for 58 & 62 Catherine Street with payment conditions. Two submissions are deferred pending entrance location decisions. The meeting will adjourn after these items.

• Approve Submission A-21/25 (Tom Slaby, 171 Asmus Street) – reduce front yard setback from 7.6 m to ~4.1 m, increase maximum height to ~6.5 m (2 storeys), and increase allowable area to ~123% of dwelling lot coverage.
• Approve Submission B-03/25 (Blaze Properties Inc., 58 & 62 Catherine Street) – split ownership of a semi‑detached dwelling, with the applicant required to pay any outstanding taxes, water charges, and local improvement charges; consent lapses two years from approval.
• Defer Submission A-22/25 (Marion Op’t Hoog, 2022 Huron Road) until entrance location(s) are determined to the satisfaction of Infrastructure Services.
• Defer Submissions B-04/25 and B-05/25 (Marion Op’t Hoog, 2022 Huron Road) until entrance location(s) are determined to the satisfaction of Infrastructure Services.
• Approve the minutes of the September 3, 2025 Committee of Adjustment meeting.

The Committee of Adjustment approved the minutes from the September 3, 2025 meeting. It approved Submission A‑21/25, reducing the front‑yard setback, increasing the height and allowable area of accessory buildings on Lot 7, RCP 1400. It approved Submission B‑03/25 to split ownership of a semi‑detached dwelling on Blocks L & M, with conditions to pay outstanding taxes, water and improvement charges and a two‑year lapse of consent. Submissions A‑22/25, B‑04/25 and B‑05/25 were deferred pending entrance‑location approval.

• Approved September 3, 2025 meeting minutes (motion carried)
• Approved Submission A‑21/25: reduced front‑yard setback to ~4.1 m, increased height to ~6.5 m (2 storeys), increased accessory‑building area to ~123% of lot coverage (motion carried)
• Deferred Submission A‑22/25 until entrance locations satisfy Infrastructure Services (motion carried)
• Approved Submission B‑03/25: split property on Blocks L & M, require payment of outstanding taxes, water charges, local improvement charges before deed stamping, consent lapses after two years (motion carried)
• Deferred Submissions B‑04/25 and B‑05/25 until entrance locations satisfy Infrastructure Services (motion carried)

Council Meeting

The Council will consider several consent agenda items, including the approval of the 2026 meeting schedule and a review of council remuneration. It will also vote on by‑laws to regulate encroachments, update the sewer use by‑law, and authorize an agreement with Sousa Concrete for the Haysville Road (Township Road 12) valve chamber construction, increasing the project limit to $229,095. Additional reports cover community sports affiliation policy, the dissolution of the Canada Day task force, and a sidewalk policy update. A notice of motion will request a study on expanding the township’s recycling program.

• Approve By‑law 2025‑57 to authorize a $229,095 contract with Sousa Concrete for Haysville Road (Township Road 12) valve chamber construction
• Adopt By‑law 2025‑54 to regulate encroachments on boulevards
• Adopt By‑law 2025‑55 to update the Sewer Use By‑law and protect sewage and drainage systems
• Approve the 2026 Council Meeting Schedule (COR‑2025‑43)
• Direct staff to bring forward a Council Remuneration Review Policy (Mayoral Direction COR‑2025‑46)

The council unanimously approved the consent agenda items, including the 2026 meeting schedule, land disposition for Former Coal Lane, fire service boundary agreement, encroachment by‑law, Haysville Road valve chamber contract increase, and sewer use by‑law. It adopted the Sidewalk Policy, the revised Community Services Affiliation Policy, and passed seven by‑laws covering encroachments, sewage, fire coverage, valve chamber agreement, acting deputy‑treasurers, land purchase, and subdivision designations. Council directed staff to bring back a Council Remuneration Review Policy for the November Committee of the Whole and dissolved the Canada Day Event Task Force, directing staff to plan an inclusive Canada Day celebration.

• Approved Consent Agenda items 11.1‑11.6 (unanimous)
• Approved increased limit for Haysville Road Valve Chamber to $229,095 (unanimous)
• Approved Encroachment By‑law (unanimous)
• Approved Sewer Use By‑law (unanimous)
• Adopted Sidewalk Policy (unanimous)
• Approved revised Community Services Affiliation Policy (unanimous)
• Directed staff to bring back Council Remuneration Review Policy (unanimous)
• Dissolved Canada Day Event Task Force and directed inclusive celebration planning (unanimous)

Committee of the Whole

The Committee of the Whole will discuss several new regulatory by-laws and infrastructure projects. Key decisions include a contract for valve chamber construction and the adoption of new policies for sidewalks and sewer use.

• Contract award to Sousa Concrete for Haysville Road (Twp Rd 12) Valve Chamber Construction for $229,095.00
• Proposed Encroachment By-law (By-law 2025-54) to regulate permanent installations in the municipal Right of Way
• Proposed Sewer Use By-law (By-law 2025-55) to regulate discharges to sewage and drainage works
• Renewal of the Fire Service Boundary Agreement with the Township of Wellesley (By-law 2025-56)
• Approval of a new Sidewalk Replacement and Infill Policy

The Committee approved the Encroachment By-law to regulate permanent installations in the right‑of‑way and increased the contract limit for the Haysville Road valve‑chamber project. It also adopted the amended Sidewalk Replacement and Infill Policy, the updated Sewer Use By‑law, and a revised Community Services Affiliation Policy with continued sport discounts. The 2026 Council meeting schedule was approved, and staff were directed to dissolve the Canada Day Event Task Force and plan an inclusive celebration. All motions were carried unanimously.

• Approved Encroachment By-law to regulate permanent installations within the Right of Way (unanimous)
• Approved increased contract limit for Haysville Road (Township Road 12) Valve Chamber Construction by $79,095 to total $229,095 (unanimous)
• Approved amended Sidewalk Replacement and Infill Policy with panel‑width requirement (unanimous)
• Approved updated Sewer Use By‑law as an amendment to existing bylaws (unanimous)
• Approved revised Community Services Affiliation Policy and continuation of facility use subsidies and 35% minor sport discounts (unanimous)
• Approved 2026 Council Meeting Schedule (unanimous)
• Directed staff to dissolve the Wilmot Canada Day Event Task Force and plan an inclusive Canada Day celebration (unanimous)
• Approved Consent Agenda items 10.2, 10.3, 10.4, 10.5, 10.6 and 10.8 (unanimous)

Council Meeting

The Wilmot Council will discuss a budget increase for the Enterprise Resource Management project and amendments to the fireworks by-law. The meeting includes a closed session regarding land acquisition for Former Coal Lane (Beck Street) and the appointment of a new Chief Administrative Officer.

• Proposed $500,000 budget increase for the ERP Project (1230-003) funded by the Infrastructure Renewal Reserve Fund
• By-law 2025-49 to amend the Fireworks By-law 2023-17
• By-law 2025-51 to appoint Jeff Willmer as Chief Administrative Officer and Acting Deputy Clerk
• Closed session to consider land acquisition or disposition of Former Coal Lane (Beck Street)
• RFP award for Fully Managed IT Services (By-law 2025-50)

The council approved a $500,000 budget increase for the Enterprise Resource Management project and awarded a two‑year fully managed IT services contract to Canon Canada Inc. for $99,987.60 per year. By‑laws amending the fireworks regulation, authorizing the IT services agreement, and appointing a new chief administrative officer and a municipal law enforcement officer were all passed. A closed session was held to consider the acquisition of Former Coal Lane (Beck Street).

• Approved $500,000 budget increase for ERP Project (unanimous)
• Approved two‑year IT services contract with Canon Canada Inc. at $99,987.60 annually (unanimous)
• Passed By‑Law 2025-49 to amend the Fireworks By‑law (unanimous)
• Passed By‑Law 2025-50 to authorize the IT services agreement (unanimous)
• Passed By‑Law 2025-51 appointing Jeff Willmer as Chief Administrative Officer (unanimous)
• Passed By‑Law 2025-53 appointing Rick Potvin as Municipal Law Enforcement Officer (unanimous)
• Passed Confirmatory By‑Law 2025-52 (unanimous)
• Held closed session to consider Former Coal Lane (Beck Street) acquisition (unanimous)

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force is meeting to review the outcomes of the 2025 celebration. The body will discuss event successes, areas for improvement, and receive a report on expenditures and budget.

• Review of feedback from Grand River Inflatables
• Discussion of 2025 event expenditures, successes, and improvements
• Receipt of the Event Expenditure and Budget Report
• Review of budget summary as of July 23, 2025
• Review of event contributions and carryover funds

The Wilmot Canada Day Task Force adopted its agenda and minutes, and formally received the event expenditure and budget report for information. No other substantive actions or approvals were taken. The meeting concluded with an adjournment.

• Motion to call the meeting to order – carried
• Motion to adopt the agenda – carried
• Motion to adopt the June 17, 2025 minutes – carried
• Motion to receive the Event Expenditure and Budget Report for information – carried
• Motion to adjourn the meeting – carried

Council Meeting

The Wilmot Township Council will adopt minutes from recent meetings and hear presentations on community grants and police updates. It will consider a consent agenda that includes several contract awards and financial plans, notably a $4,656,403 contract for Phase 2 of the Baden Sanitary Trunk Sewer microtunneling project with a $1.9 million budget increase. Additional items include a $481,245 fire apparatus purchase, a $550,770 municipal drain contract, a $684,169.66 sanitary flow monitoring contract, and a $300,000 capital allocation for the WRC Aquatics Centre dehumidification replacement. The council will also receive various operating and capital reports and allocate surplus funds to reserve accounts.

• Award of Medium Duty Rescue fire apparatus to Dependable Truck‑Tank & Emergency Vehicles for $481,245 plus HST
• Award of Nicklas Municipal Drain construction contract to Robinson Farm Drainage for $550,770 plus HST
• Award of Sanitary Flow Monitoring and Modeling contract to Civica Infrastructure Inc. for $684,169.66 plus HST
• Award of Phase 2 Baden Sanitary Trunk Sewer microtunneling contract to Ward & Burke Microtunneling for $4,656,403 plus HST and a $1,900,000 budget increase
• Approval of $300,000 capital funding for WRC Aquatics Centre dehumidification replacement project

The council approved several infrastructure contracts, including a $481,245 fire apparatus purchase and a $550,770 Nicklas Municipal Drain construction. It adopted the Drinking Water Financial Plan and a $684,169.66 sanitary flow monitoring contract. The council also approved a $4,656,403 contract for Phase 2 of the Baden Sanitary Trunk Sewer project and a $1.9 million budget increase for that project. All motions were carried without recorded vote counts.

• Approved $481,245 fire apparatus contract (Motion carried)
• Approved Drinking Water Financial Plan (Motion carried)
• Approved $550,770 Nicklas Municipal Drain contract (Motion carried)
• Approved $684,169.66 sanitary flow monitoring contract (Motion carried)
• Approved $4,656,403 Baden Sanitary Trunk Sewer Phase 2 contract and $1.9 M budget increase (Motion carried)
• Approved $151,991.75 three‑year CCTV program contract (Motion carried)
• Approved $273,359.01 engineering design contract for Huron, Hunter, Grandview and Bleams Court (Motion carried)
• Approved $448,961.60 construction component for same projects, pending budget approval (Motion carried)

Special Council Meeting

The Special Council will meet on July 15, 2025, beginning with a closed session to consider CAO recruitment. After reconvening in open session, the council will adopt the agenda, disclose any pecuniary interests, and vote on By-Law 2025-40. The meeting will conclude with adjournment.

• Closed session to consider CAO recruitment (personnel matter)
• Adoption of the meeting agenda
• Disclosure of pecuniary interest under the Municipal Conflict of Interest Act
• Passage of By-Law 2025-40 Special Council Confirmatory By-Law
• Adjournment of the special council meeting

The council held a closed session to discuss CAO recruitment and then directed the mayor, consultants and the township solicitor to proceed with the process. A Confirmatory By‑Law was read three times and approved. All motions were carried unanimously.

• Closed session held to consider CAO recruitment (unanimous)
• Directed mayor, consultants and solicitor to proceed with CAO recruitment (unanimous)
• Passed Confirmatory By‑Law after three readings (unanimous)
• Reopened council in open session at 11:26 a.m. (unanimous)
• Adopted the agenda as presented (unanimous)
• Adjourned the meeting (unanimous)

Special Council Meeting

The Special Council will open with a call to order, hold a closed session for governance training, and then reconvene in open session. Council will adopt the agenda, disclose any pecuniary interests, and read and pass By‑Law 2025‑39 as a confirmatory by‑law. The meeting will conclude with adjournment.

• Call to Order at 6:00 p.m.
• Closed Session to consider governance‑related training under Section 239(3.1) of the Municipal Act
• Confirmatory By‑Law 2025‑39 to be read three times and passed
• Disclosure of pecuniary interest under the Municipal Conflict of Interest Act
• Adjournment

The council called the special meeting to order and approved a closed session, then reconvened in open session. The agenda was adopted and the Confirmatory By‑Law attached to the agenda was read three times and passed. No pecuniary interests were disclosed and no business arose from the closed session. The meeting was adjourned unanimously.

• Call to order motion carried unanimously
• Closed session motion carried unanimously
• Reopen open session motion carried unanimously
• Adopt agenda motion carried unanimously
• Pass Confirmatory By‑Law motion carried unanimously
• Adjournment motion carried unanimously

Council Meeting

The Wilmot Township Council will adopt the agenda, approve minutes from recent meetings, and consider several reports and consent‑agenda items. Key decisions include awarding a $137,600 contract to Masri O. Architects for Phase 1 schematic design of Fire Station 3 and the Parks and Facilities Operations Centre redesign, appointing K Smart Associates as engineer for a drainage petition, adopting the Nicklas Municipal Drain by‑law, and selecting the hybrid paper‑and‑internet voting method for the 2026 municipal election. The council will also receive a zone‑change application for 63 Benjamin Street, review proposed fireworks‑by‑law changes, and approve the 2025 Community Grants Program.

• Award RFP 2025‑05 to Masri O. Architects for $137,600 + HST for Fire Station 3 design and Parks/Facilities Centre redesign
• Appointment of K Smart Associates Limited as engineer for Demtec Enterprises drainage petition (Report COR‑2025‑21)
• Adoption of By‑Law 2025‑18 for the Nicklas Municipal Drain drainage works
• Adoption of Option #3 hybrid (paper ballots and internet) voting method for the 2026 municipal and school board election (Report COR‑2025‑18)
• Consideration of proposed changes to the Fireworks By‑law, including increasing fines to $1,000

The council unanimously adopted Option #3 Hybrid (paper ballots and internet) as the voting method for the 2026 municipal and school board elections and directed staff to prepare the necessary by‑law. It also approved a $100,000 budget for a service‑delivery review consultant and a $10,000 in‑year budget for a Records and Information Management Coordinator. Contracts were awarded to Masri O. Architects ($137,600 + HST) for fire‑station redesign and to Smith‑Peat Roofing ($128,865 + HST) for a flat‑roof replacement. The council authorized a zoning by‑law amendment following the Ontario Land Tribunal case.

• Adopt hybrid voting method for 2026 election (unanimous)
• Approve $100,000 budget for service‑delivery review consultant (unanimous)
• Approve $10,000 budget for Records and Information Management Coordinator position (carried)
• Award $137,600 + HST contract to Masri O. Architects for fire‑station redesign (unanimous)
• Award $128,865 + HST contract to Smith‑Peat Roofing for flat‑roof replacement (unanimous)
• Extend Enova Energy Corp nominee term to 2026 (unanimous)
• Appoint K Smart Associates as engineer for drainage works petition (unanimous)
• Authorize by‑law to amend zoning by‑law per Ontario Land Tribunal case (unanimous)

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will adopt the agenda and minutes from previous meetings. Committee administrators will give verbal updates on the 2025 Canada Day event budget and discuss parameters for moving the event indoors due to weather. Sub‑committees will present preliminary verbal reports on community engagement, sponsorship, marketing, music, and volunteers.

• Adopt agenda for June 17, 2025 meeting
• Adopt minutes from May 20 and June 3, 2025 meetings
• 2025 Wilmot Canada Day Event budget update (verbal report)
• Establish weather condition parameters for indoor transition
• Verbal reports from sub‑committees (community engagement, sponsorship, marketing, music, volunteers)

The committee adopted agenda amendments and approved the previous meeting minutes. It authorized $500.00 + HST for contingency security services and $565.00 + HST for a generator rental. The group set rain and thunderstorm thresholds that trigger moving the event indoors and gave the chair final decision power.

• Approved $500.00 + HST contingency funding for additional security services (motion carried)
• Approved $565.00 + HST expenditure for generator rental (motion carried)
• Established weather condition criteria (rain >5 mm or thunderstorm chance ≥40%) to relocate the event indoors and delegated authority to the chair (motion carried)
• Adopted the agenda as amended (motion carried)
• Adopted minutes of May 20 and June 3 meetings (motion carried)

Special Council Meeting

The Special Council Meeting focuses on educational presentations for council members. There are no items listed for decision other than the adoption of the agenda and a confirmatory by-law.

• Fire Services Education Session
• Municipal Finance Education Session
• By-Law 2025-38 Special Council Confirmatory By-Law

The council adopted the meeting agenda and then passed the Confirmatory By‑Law attached to the agenda, both with unanimous support. The meeting was subsequently adjourned. No other policy decisions were made.

• Adopted agenda (unanimous)
• Passed Confirmatory By‑Law (unanimous)
• Adjourned meeting (unanimous)

Regional Municipality of Waterloo All Councils Meeting

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or action items are listed.

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force met to adopt its agenda and address administrative business for the upcoming Canada Day celebration. Members will consider a recommendation to raise the fireworks display budget by $5,000, review the activity package scope, receive an update on face‑painting services, and confirm vendor and community group involvement. The meeting also includes standard items such as a territorial land acknowledgement, delegations, and adjournment.

• Recommendation to increase fireworks budget by $5,000 (plus HST)
• Proposal to expand the scope of the activity package
• Update on professional face painting services authorized up to $1,500 + HST
• Confirmation of vendors and community groups contacted for the event

The Wilmot Canada Day Event Task Force authorized a $5,000 increase to the fireworks display budget. It also approved additional allocations of $1,000 for activity packages, $1,500 for a henna artist, and $1,000 for marketing signage. All motions were carried and the meeting was adjourned to reconvene on June 17, 2025.

• Approved $5,000 increase to fireworks display budget (motion carried)
• Approved up to $1,000 for additional activity package procurement (motion carried)
• Approved up to $1,500 for hiring a henna artist (motion carried)
• Approved $1,000 increase to marketing/advertising budget (motion carried)

Committee of the Whole

The Committee of the Whole will consider a consent agenda, including extensions and appointments. Council will approve contracts for a $65,000 HVAC redesign of the WRC Aquatics Centre and a $137,600 design services contract for Wilmot Fire Station 3 and the Parks Facilities Operations Centre. Council will also receive reports on alternative voting methods for the 2026 election, proposed fireworks by‑law changes, a property‑tax exemption program for affordable housing, an in‑year budget request for a Records and Information Management Coordinator, and the 2025 community grants program.

• Extend Enova Energy Corp. shareholder nominee term by one year
• Appoint K Smart Associates Limited as engineer for Demtec drainage petition
• Approve $65,000 (plus HST) contract with DEI Consulting Engineers Inc. for WRC Aquatics Centre HVAC redesign
• Approve $137,600 (plus HST) contract with Masri O. Architects Inc. for Wilmot Fire Station 3 and Parks Facilities redesign and consider related by‑law
• Adopt alternative voting method for the 2026 municipal and school board election

The Committee adopted Option #3 as the voting method for the 2026 municipal and school board elections and directed the clerk to draft a supporting by‑law. It also approved a $137,600 consultant contract for the Wilmot Fire Station 3 redesign, extended the Enova Energy nominee term, appointed K Smart Associates as engineer for drainage works, endorsed the Petersburg drinking‑water upgrade project, and approved amendments to the fireworks by‑law including a $1,000 fine increase. All motions were carried unanimously.

• Adopted Option #3 for 2026 municipal and school board elections (unanimous)
• Approved $137,600 consultant contract for Wilmot Fire Station 3 redesign (unanimous)
• Extended Enova Energy nominee term by one year (unanimous)
• Appointed K Smart Associates as engineer for drainage works (unanimous)
• Endorsed Petersburg drinking‑water system upgrades (unanimous)
• Approved fireworks by‑law amendments: increase fines to $1,000, add permitted times, decrease permitted days (unanimous)
• Supported participation in regional property‑tax exemption program for affordable housing (unanimous)
• Directed staff to bring forward by‑law for fireworks amendments to August council meeting (unanimous)

Special Council Meeting

The Special Council will consider several procedural items, adopt the meeting agenda, and vote on a contract for consulting services to redesign the HVAC system at the WRC Aquatics Centre. The contract is for $65,000 plus HST with DEI Consulting Engineers Inc. The council will also pass a confirmatory by‑law (By‑Law 2025‑31).

• Approve consulting services contract $65,000 + HST for WRC Aquatics Centre HVAC System Re‑Design (RFP 2025‑11) with DEI Consulting Engineers Inc.
• Adopt the meeting agenda as presented
• Pass Special Council Confirmatory By‑Law 2025‑31
• Register delegations by 12:00 p.m. on June 2 2025 for virtual participation
• Require disclosure of pecuniary interest under the Municipal Conflict of Interest Act

The council approved a $65,000 consulting contract with DEI Consulting Engineers Inc. for the WRC Aquatics Centre HVAC system redesign. It also passed By‑law 2025‑34, which provides a property tax exemption for certain affordable housing under the Municipal Act. A confirmatory by‑law was adopted, and the meeting agenda and consent agenda item were approved unanimously.

• Approved $65,000 HVAC redesign consulting contract with DEI Consulting Engineers Inc. (unanimous)
• Passed By‑law 2025‑34 granting property tax exemption for certain affordable housing (motion carried)
• Adopted the meeting agenda (motion carried)
• Approved consent agenda item 8.1 (unanimous)
• Passed confirmatory by‑law (unanimous)

Court of Revision

The Court of Revision will meet to discuss the Nicklas Municipal Drain 2025. The body will hear an engineer's report and consider appeals from landowners before deciding on the Schedule of Assessment.

• Presentation of Engineer's Report by Curtis MacIntyre (K Smart & Associates)
• Hearing of landowner appeals pursuant to section 52(1) of the Drainage Act
• Proposed approval of the Schedule of Assessment dated February 28, 2025

The Court of Revision met on May 27, 2025, and after confirming no appeals were filed, approved the Schedule of Assessment for the Nicklas Municipal Drain 2025 as set out in the engineer’s report dated February 28, 2025. The motion passed unanimously. No other substantive actions were taken.

• Appointed Councillor S. Cressman as Chair (unanimous)
• Approved Schedule of Assessment for Nicklas Municipal Drain 2025 (unanimous)
• Adjourned the meeting at 6:32 p.m. (unanimous)

Council Meeting

The council will consider several consent‑agenda items, including a by‑law to set actual costs for the Queen Street Municipal Drain and a fireworks exemption for 23 Meadowcliff Place, Mannheim. Staff will be directed to open three‑month public comment periods on draft Encroachment and Sewer Use by‑laws, with both to be presented at the September 8 Committee of the Whole. The council will also receive and approve the RFP award to Nethery Planning for the new Township of Wilmot Official Plan, authorizing a $419,925 contract and an additional $225,000 budget allocation.

• Adopt By‑Law 2025‑24 to provide actual costs for the Queen Street Municipal Drain (Item 10.1)
• Approve fireworks by‑law exemption for 23 Meadowcliff Place, Mannheim on June 28, 2025 (Item 10.2)
• Direct staff to start a three‑month comment period on the draft Encroachment By‑law (Item 10.3)
• Direct staff to start a three‑month comment period on the draft Sewer Use By‑law (Item 10.4)
• Award Nethery Planning a $419,925 contract (plus $225,000 additional budget) to prepare the new Official Plan (Item 10.5)

Council approved the consent agenda items, including by‑law amendments for the Queen Street Municipal Drain. The council directed staff to start three‑month public comment periods on draft Encroachment and Sewer Use by‑laws and to bring them before the September 8 Committee of the Whole. It awarded Nethery Planning a $419,925 contract to prepare a new Township of Wilmot Official Plan, approved an additional $225,000 budget (funded $162,000 from the Administration DC Reserve Fund #6010 and $63,000 from the Infrastructure Renewal Reserve Fund #6125), and authorized the Mayor and Clerk to sign the agreement. All motions were carried unanimously.

• Approved Consent Agenda Items 10.1‑10.5 (unanimous)
• Adopted By‑Law 2025‑24 to amend By‑Law 2022‑38 for Queen Street Drain costs (unanimous)
• Directed three‑month public comment on draft Encroachment By‑law; to be presented Sep 8 Committee (unanimous)
• Directed three‑month public comment on draft Sewer Use By‑law; to be presented Sep 8 Committee (unanimous)
• Awarded Nethery Planning contract for new Official Plan at $419,925 (unanimous)
• Approved additional $225,000 budget (funded $162,000 from Administration DC Reserve Fund #6010 and $63,000 from Infrastructure Renewal Reserve Fund #6125) (unanimous)
• Authorized Mayor and Clerk to enter agreement with Nethery Planning (unanimous)
• Approved fireworks by‑law exemption for 23 Meadowcliff Place, Mannheim on June 28, 2025 (unanimous)

Wilmot Canada Day Event Task Force

The Task Force is meeting to coordinate the 2025 Canada Day event, including a site visit at the New Hamburg Community Centre. The body will discuss the event budget, emergency plans, and a draft timeline.

• Proposed June 1, 2025 deadline for vendor, sponsorship, and volunteer applications
• Discussion of expenditures for security services and photo release signage
• Review of the Canada Day Event Emergency Plan and event timeline
• Selection of a revised banner design for the event
• Review of an application for an inflatable racquet ball activity at the New Hamburg Community Centre

The task force set a June 6, 2025 deadline for vendor, sponsorship and volunteer applications. It approved $2,665.50 for security services, $250 + HST for photo‑release signage, and up to $1,500 + HST for professional face‑painting services. The committee selected revised banner design option #1 and defined the primary food vendor, approving the Optimist of New Hamburg as the primary vendor until 7 p.m. with additional vendors allowed after that time.

• Established June 6, 2025 deadline for vendor, sponsorship, and volunteer applications
• Authorized $2,665.50 expenditure for security services
• Authorized $250 + HST for photo release signage
• Authorized up to $1,500 + HST for professional face painting services
• Selected revised banner design option #1 as the Canada Day banner
• Approved Optimist of New Hamburg as primary food vendor until 7:00 p.m. and authorized additional vendors after 7:00 p.m.
• Adopted the meeting agenda and minutes as presented

Special Council Meeting

Council is meeting to receive a report and recommendations from the Prime Ministers Path Working Group. The body is proposed to refer the report to the June 2, 2025 Committee of the Whole meeting for further consideration.

• Report CAO-2025-10: Prime Ministers Path – Working Group Recommendations
• By-Law 2025-23: Special Council Confirmatory By-Law

The council adopted the meeting agenda and unanimously referred the Prime Ministers Path Working Group Recommendations to the July 28, 2025 regular council meeting. An amendment changing the referral date from June 2 to July 28, 2025 was also passed unanimously. The Confirmatory By‑Law was read three times and approved unanimously.

• Adopted agenda (unanimous)
• Amended motion to change referral date to July 28, 2025 (unanimous)
• Referred Prime Ministers Path Working Group Recommendations to July 28, 2025 meeting (unanimous)
• Passed Confirmatory By‑Law after three readings (unanimous)
• Called meeting to order (unanimous)

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will adopt minutes from the April 15 meeting, receive a budget update for the 2025 Canada Day event, and conduct a site visit at Norm Hill Park. The committee will approve sponsorship fees of $200 for large and $50 for small advertising locations at the Top Shot Hockey amenity and direct the Sponsorship/Donation Sub‑Committee to secure sponsors. The meeting also includes routine items such as a territorial land acknowledgement and public delegations.

• Site visit at Norm Hill Park
• Adoption of April 15 meeting minutes
• 2025 Canada Day event budget update
• Establishment of sponsorship fees: $200 (large) and $50 (small) for Top Shot Hockey advertising locations
• Directive to the Event Sponsorship/Donation Sub‑Committee to seek and confirm sponsorships

The committee approved a sponsorship fee of $200 for large and $50 for small advertising locations at the Top Shot Hockey amenity. It also directed the Sponsorship/Donation Sub‑Committee to seek and confirm sponsorships under defined conditions. A banner design option was rejected, and the committee instructed the Marketing and Promotion Sub‑Committee to create a new banner design and approved funding for four additional banners.

• Established sponsorship fee $200 for large, $50 for small advertising locations (motion carried)
• Directed Sponsorship/Donation Sub‑Committee to seek and confirm sponsorships per specified conditions (motion carried)
• Rejected banner design option #_____ as the Canada Day banner (motion defeated)
• Directed Marketing and Promotion Sub‑Committee to prepare a banner design with specified characteristics (motion carried)
• Authorized increased expenditure to allow for four additional banners (motion carried)
• Adopted the meeting agenda (motion carried)
• Adopted minutes of the April 15, 2025 meeting (motion carried)
• Adjourned the meeting to reconvene on May 20, 2025 (motion carried)

Special Council Meeting

The Special Council will adopt the agenda and consider a consent agenda that includes four contract awards for culvert replacement, hot‑mix asphalt, surface treatment and a cost‑sharing agreement for street reconstruction. It will also read and pass three by‑laws that authorize those agreements. All items are presented as recommendations for approval.

• Award contract RFT 2025‑08 to Steed and Evans Limited for annual non‑OSIM culvert replacements ($176,473.83 plus HST) and increase the project budget to $296,473.83 with a $50,000 capital account addition
• Award contract RFT 2025‑07 to Brantco Construction for the annual hot‑mix asphalt program ($467,410.00 plus HST) and expand the scope up to an $800,000 upset limit
• Approve participation in a co‑operative tender with Walker Construction for the 2025 Annual Surface Treatment Program ($600,134.56 plus HST)
• Consider a cost‑sharing agreement with the Region of Waterloo for the Victoria Street and Boullee Street reconstruction project
• Pass By‑laws 2025‑26, 2025‑27 and 2025‑28 authorizing the above contracts and agreements

The council approved contracts for annual non‑OSIM culvert replacements, the annual hot‑mix asphalt program, and the 2025 surface‑treatment program, and added $50,000 to a capital account. It also passed five by‑laws updating tax levy rates, water and sanitary fees, and authorizing agreements for the infrastructure projects, including a cost‑sharing deal with the Region of Waterloo. All motions were carried unanimously.

• Approved Steed and Evans Limited contract for culvert replacements $176,473.83 plus $120,000 emergency (unanimous)
• Approved $50,000 budget increase for capital account 02-3010-0414 (unanimous)
• Approved Brantco Construction contract for hot‑mix asphalt $467,410, up to $800,000 limit (unanimous)
• Approved participation in co‑operative surface‑treatment tender with Walker Construction $600,134.56 (unanimous)
• Passed By‑law 2025‑26 authorizing hot‑mix asphalt agreement (unanimous)
• Passed By‑law 2025‑27 authorizing culvert replacement agreement (unanimous)
• Passed By‑law 2025‑28 cost‑sharing agreement with Region of Waterloo (unanimous)
• Passed By‑law 2025‑29 amending tax levy rates and By‑law 2025‑30 amending water and sanitary fees (unanimous)

Committee of the Whole

The Committee of the Whole will consider and approve several major infrastructure contracts, including hot‑mix asphalt, surface treatment, and non‑OSIM culvert replacements. It will also receive a fireworks by‑law exemption for a private address and adopt a by‑law on the actual cost of the Queen Street municipal drain. Additional reports on arts, culture, encroachment and sewer use by‑laws will be received for information.

• Award Brantco Construction $467,410 + HST for the Annual Hot Mix Asphalt Program, with scope expansion up to $800,000 (IS‑2025‑14).
• Award Walker Construction Limited $600,134.56 + HST for the 2025 Annual Surface Treatment Program via co‑operative tender (IS‑2025‑15).
• Award Steed and Evans Limited $176,473.83 + HST for Annual Non‑OSIM Culvert Replacements and approve $120,000 emergency repair (IS‑2025‑13).
• Approve fireworks by‑law exemption for 23 Meadowcliff Place, Mannheim on June 28, 2025, 9:00‑9:30 p.m. (COR‑2025‑19).
• Receive Queen Street Municipal Drain Actual Cost By‑law for information and future council consideration (COR‑2025‑12).

The Committee approved all consent‑agenda items and granted a fireworks by‑law exemption for 23 Meadowcliff Place on June 28, 2025. It directed staff to open three‑month public comment periods on draft Encroachment and Sewer Use by‑laws. Council also approved major contracts: a $467,410 hot‑mix asphalt program (with scope up to $800,000), a $176,474 culvert‑replacement contract with a $50,000 budget increase, and a $600,135 co‑operative surface‑treatment purchase. A special council meeting will be convened to consider related by‑law changes.

• Approved Consent Agenda Items 11.1‑11.5 (unanimously)
• Approved fireworks by‑law exemption for 23 Meadowcliff Place on June 28 2025 (unanimously)
• Directed staff to start a three‑month public comment period on the draft Encroachment By‑law (unanimously)
• Directed staff to start a three‑month public comment period on the draft Sewer Use By‑law (unanimously)
• Approved award of Hot Mix Asphalt Program contract to Brantco Construction for $467,410 + HST and authorized scope expansion up to $800,000 (unanimously)
• Approved award of Annual Non‑OSIM Culvert Replacements contract to Steed and Evans Limited for $176,473.83 + HST, increased upset limit to $296,473.83, and added $50,000 capital budget increase (unanimously)
• Approved participation in co‑operative purchase for 2025 Surface Treatment Program with Walker Construction for $600,134.56 + HST (unanimously)
• Directed Mayor to proceed with CAO recruitment as discussed in closed session (unanimously)

Council Meeting

The Council will adopt the consent agenda items, including the 2023 audited financial statements, the final property tax levy rates for 2025 (By‑law 2025‑19), a petition for drainage works by Demtec Enterprises Inc., and the Baden Sanitary Trunk Sewer Cost Sharing Agreement with the Region of Waterloo (By‑law 2025‑20). The meeting will also consider the Nicklas Municipal Drain 2025 engineer’s report and provisional adoption of By‑law 2025‑18, and a rezoning application for 73 Hincks Street, New Hamburg (Zone Change Application 02/25). A presentation on the Grand River Transit business plan will be given.

• Adopt 2023 Audited Financial Statements (Report COR‑2025‑07)
• Approve final 2025 tax levy rates and due dates (By‑law 2025‑19)
• Accept petition for drainage works by Demtec Enterprises Inc. (Report COR‑2025‑17)
• Approve Baden Sanitary Trunk Sewer Cost Sharing Agreement and By‑law 2025‑20
• Consider rezoning of 73 Hincks Street, New Hamburg from industrial/residential to commercial (Zone Change Application 02/25)

The council approved the 2023 audited financial statements and adopted By‑law 2025‑19 setting the final 2025 property tax levy rates and due dates. It also approved a cost‑sharing agreement for the Baden sanitary trunk sewer and directed staff to update the HR‑001 hiring policy for review in June. Additionally, the council approved a zone change for 73 Hincks Street, rezoning it to commercial, and provisionally adopted By‑law 2025‑18 for the Nicklas Municipal Drain project. All motions were carried unanimously.

• Approved 2023 Audited Financial Statements (unanimous)
• Adopted By‑law 2025‑19 to set 2025 property tax levy rates and due dates (unanimous)
• Approved Baden Sanitary Trunk Sewer Cost Sharing Agreement and considered By‑law 2025‑20 (unanimous)
• Directed staff to present updated HR‑001 hiring policy for June review (unanimous)
• Approved Zone Change Application 02/25 for 73 Hincks Street, rezoning to Zone 7 Commercial (unanimous)
• Provisionally adopted By‑law 2025‑18 for Nicklas Municipal Drain works (unanimous)
• Appointed Councillors S. Cressman and L. Dunstall to the Court of Revision (unanimous)
• Directed Mayor to proceed with CAO recruitment as discussed in closed session (unanimous)

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will adopt the March 18 minutes and receive a budget update for the 2025 Canada Day event. It will consider and vote on a $1,500 expenditure to Waterloo Regional Police Services for paid‑duty services. The meeting will also include reports from the Committee Administrator and sub‑committees before adjourning to a May 6 meeting.

• Adopt minutes from the March 18, 2025 Canada Day Task Force meeting
• 2025 Canada Day event budget update presented by Committee Administrator M. Habel
• Approve $1,500 payment to Waterloo Regional Police Services for paid duty services
• Verbal reports from sub‑committees (Community Engagement, Sponsorship, Marketing, Music, Volunteer)
• Adjournment and schedule next meeting for May 6, 2025 at Norm Hill Park

The Wilmot Canada Day Event Task Force approved a $1,500 payment to Waterloo Regional Police Services for paid duty services. It also authorized a $105 purchase for a new event banner. The agenda and prior meeting minutes were adopted, and the meeting was adjourned to reconvene on May 6, 2025.

• Approved $1,500 expenditure with Waterloo Regional Police Services for paid duty services (motion carried)
• Authorized $105 expenditure for a new Canada Day Event banner (motion carried)
• Adopted the meeting agenda (motion carried)
• Adopted the March 18, 2025 minutes (motion carried)
• Adjourned the meeting to meet again on May 6, 2025 (motion carried)

Committee of the Whole

The Committee of the Whole will discuss property tax rates for 2025 and a cost-sharing agreement for the Baden Sanitary Trunk Sewer. The body is also reviewing zoning changes in New Hamburg and the 2023 audited financial statements.

• By-law 2025-19 to establish 2025 final tax levy rates and due dates
• Zone Change Application 02/25 to rezone 73 Hincks Street, New Hamburg to Commercial
• By-law 2025-20 for a cost-sharing agreement with Region of Waterloo for Baden Sanitary Trunk Sewer
• Approval of 2023 Audited Financial Statements
• Provisional adoption of By-law 2025-18 for the Nicklas Municipal Drain 2025

The Committee approved the zone change application for 73 Hincks Street, converting the property to commercial use. It also accepted a petition for drainage works, approved the 2023 audited financial statements, and adopted all consent agenda items. Staff were directed to provide comparable HR policies and to update the HR‑001 policy for the June meeting. The Council considered by‑laws on 2025 tax rates and a sewer cost‑sharing agreement.

• Approved Zone Change Application 02/25 for 73 Hincks Street, rezoning to Zone 7 (Commercial) – Motion carried unanimously
• Accepted Petition for Drainage Works by Demtec Enterprises Inc.
• Approved 2023 Audited Financial Statements – Motion carried unanimously
• Adopted Consent Agenda items 9.1‑9.6 – Motion carried unanimously
• Directed staff to provide comparable HR policies before April 28 Council meeting – Motion carried unanimously
• Considered By‑law 2025‑19 to set 2025 property tax rates and due dates – Motion carried unanimously
• Considered By‑law 2025‑20 authorizing cost‑sharing agreement for Baden Sanitary Trunk Sewer – Motion carried unanimously
• Received Report DS 2025‑04 for information – Motion carried unanimously

Council Meeting

The Wilmot Township Council will consider several consent agenda items, including a by‑law for the Delton Reibling municipal drain, a report on 2024 council remuneration, and designation of a fire‑fighters event as municipally significant. It will approve a $101,500 parking project on Carmel‑Koch Road funded by a $70,000 donation and $31,500 from the Transportation Capital Reserve. The council will also receive a $5,918,815.40 contract award to Cassidy Construction London Ltd. for rebuilding Victoria Street and Boullee Street, and will discuss an Official Plan Amendment and zone change for 59 Bergey Court/12 Shepard Place in New Hamburg.

• Award of RFT2025-01 Victoria Street and Boullee Street Reconstruction to Cassidy Construction London Ltd. for $5,918,815.40 plus HST
• Approval of $101,500 Carmel‑Koch Road on‑road parking project ( $70,000 donation, $31,500 reserve)
• Adoption of By‑Law 2025-12 for actual costs of the Delton Reibling municipal drain
• Report COR-2025-15 on 2024 council and committee remuneration and expenses
• Official Plan Amendment No. 13 and Zone Change Application for 59 Bergey Court/12 Shepard Place

The council unanimously approved Official Plan Amendment No. 13 and the associated Zone Change Application for the 59 Bergey Court/12 Shepard Place site, changing its designation and reducing density. It also awarded the $5,918,815.40 Victoria and Boullee Street reconstruction contract to Cassidy Construction Ltd., authorized a $101,500 parking and road‑realignment project on Carmel‑Koch Road, and designated the Baden Firefighters Hose Monkey Ball Tournament as a municipally significant event. Additional motions on the consent agenda, staff reports and the People Plan were adopted unanimously.

• Approved Official Plan Amendment No. 13 for 59 Bergey Court/12 Shepard Place (unanimous)
• Approved Zone Change Application 03/24 for same site, rezoning to Zone 4a and Zone 11 with reduced density (unanimous)
• Awarded Victoria and Boullee Street reconstruction contract to Cassidy Construction Ltd. for $5,918,815.40 plus HST (unanimous)
• Authorized $101,500 Carmel‑Koch Road parking project and road realignment (unanimous)
• Designated Baden Firefighters Association Hose Monkey Ball Tournament as a municipally significant event (unanimous)
• Adopted consent agenda items 10.1, 10.2, 10.3, 10.4 and 10.6 (unanimous)
• Directed staff to report back on corporate culture initiatives and a People Plan report (unanimous)
• Directed staff to develop an alternative‑use plan for the New Hamburg Community Centre (unanimous)

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will vote on several budget items, including a $2,000 stage, $2,500 sound‑tech services, and multiple entertainment contracts. It will also approve modest purchases for volunteers and the Canada Day cake. Additional agenda items discuss opening ceremony timing, street traffic changes, and food vendor selection.

• Approve $2,000 + HST for Vabs Staging to provide a 16 ft × 24 ft stage
• Approve $2,500 with Marg Mueller for sound‑tech services
• Approve entertainment expenditures: Erick Traplin $1,100 + HST; Counting Down the Hours $1,000; Dolinar, Doseman and Dunn $800; Smile N' wave $1,000; After Midnight $800; David Martin and Band $800; New Hamburg Concert Band $500
• Approve $500 for volunteer T‑shirts from M&M Transfer
• Approve $250 for volunteer snacks and drinks

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will adopt the January 21 minutes, set a date for a site visit to Norm Hill Park, and decide the time for the opening ceremony. It will also consider two expenditure proposals: $3,000 (plus HST) for Top Shot Hockey activities and $1,200 plus a $200 contingency for Sunrise Ceremony supplies. The meeting includes reports from the administrator and committee members and concludes with scheduling the next meeting.

• Adopt the January 21, 2025 meeting minutes
• Set a date for a Norm Hill Park and Grandstands site visit
• Determine the opening ceremony time for the 2025 Canada Day event
• Authorize $3,000 (plus HST) to Top Shot Hockey for hockey‑related activities
• Approve $1,200 plus $200 contingency for Sunrise Ceremony supplies

Committee of the Whole

The Committee of the Whole will consider a range of items including a closed session, adoption of the agenda, and several reports. Major decisions include awarding a $5,918,815.40 contract (plus HST) for the Victoria Street and Boullee Street reconstruction and allocating $5,086,201 from the 2025 Capital Budget. The meeting also covers a $101,500 contribution agreement for on‑road parking on Carmel‑Koch Road, an official plan amendment and zone change for properties on Bergey Court and Shephard Place, and the designation of a municipal‑significant fire‑fighters event.

• Award of RFT2025-01 for Victoria Street and Boullee Street Reconstruction to Cassidy Construction London Ltd. for $5,918,815.40 plus HST, with a $5,086,201 capital budget allocation
• Authorization of a $101,500 contribution agreement with Rare Charitable Research Reserve for 20 on‑road parking spaces on Carmel‑Koch Road ($70,000 donation, $31,500 from Transportation Capital Reserve)
• Approval of Official Plan Amendment No. 13 and Zone Change Application 03/24 for 59 Bergey Court and 12 Shephard Place, changing designation from Open Space to Urban Residential and rezoning to Zone 4a and Zone 11 with revised density and setback standards
• Adoption of the 2023 Audited Financial Statements for the Township of Wilmot
• Designation of the Baden Firefighters Association Hose Monkey Ball Tournament and Concert at Sir Adam Beck Park (June 20‑21 2025) as a municipally significant event

Council Meeting

The Township of Wilmot Council will adopt the agenda and consider three consent‑agenda items, including the Prime Minister’s Path Project terms of reference, a drainage works petition, and a veteran decorative crosswalk policy. Council will vote on a variance to the Sign By‑law that would increase allowable non‑Wilmot content on the billboard at 374 Hamilton Road from 20% to 50%. Several notices of motion will also be discussed, covering a review of the Governance Policy HR‑002, a Lean Government program report, and the impact of potential U.S. tariffs.

• Approve Prime Minister’s Path Project Terms of Reference (Consent Agenda item 12.1)
• Accept drainage works petition for Quiet Oak Dairy Farms and K. & K. Hunsberger and appoint K. Smart Associates Limited as engineer (Consent Agenda item 12.2)
• Direct staff to report on policy and draft agreement for veteran decorative crosswalk installations (Consent Agenda item 12.3)
• Approve variance to increase non‑Wilmot billboard content from 20% to 50% at 374 Hamilton Road, New Hamburg (Sign By‑law variance)
• Consider Councillor K. Wilkinson’s motion to review and potentially amend Governance Policy HR‑002 on hiring and termination

Special Council Meeting

Council is meeting to approve the 2025 operating budget and capital budget. The session includes a proposal to remove staff cost-of-living adjustments and a closed session regarding fire services apparatus.

• 2025 operating budget of $29,387,701 with a tax levy requirement of $14,539,582
• 2025 Capital Budget of $12,010,326
• Proposal to replace 2.5% staff cost of living adjustment with 0.00%, reducing budget by $257,627
• Closed session to consider Fire Services Apparatus
• Receipt of the 10-Year Capital Budget Plan

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force will adopt the minutes from its January 21, 2025 meeting and consider several planning items for the 2025 celebration. Members will set a date for a site visit to Norm Hill Park and the Grandstands, decide the time for the opening ceremonies, and discuss a proposed contract with Top Shot Hockey to provide hockey activities for up to $3,000.00 plus HST. An interfaith community service is also proposed for inclusion in the event itinerary.

• Adopt minutes of the January 21, 2025 meeting
• Set a date for a Norm Hill Park and Grandstands site visit
• Determine the time for the 2025 Canada Day opening ceremonies
• Recommend entering an agreement with Top Shot Hockey for hockey activities up to $3,000.00 plus HST
• Propose adding an Interfaith Community Service to the event itinerary

Special Council Meeting

The Special Council will open at 7:00 p.m., hold a closed session to review confidential information from the Province of Ontario, and then reconvene in open session. In the open session the agenda will be adopted, members will disclose any pecuniary interests, and Confirmatory By‑Law 2025‑08 will be read three times and voted on. The meeting will conclude with adjournment.

• Closed session to consider confidential information supplied by the Province of Ontario
• Adoption of the meeting agenda
• Disclosure of pecuniary interest under the Municipal Conflict of Interest Act
• Consideration and passage of Confirmatory By‑Law 2025‑08
• Adjournment of the meeting

Committee of the Whole

The Committee of the Whole will consider several reports, including a recruitment request for a new Chief Administrative Officer and the terms of reference for the Prime Minister’s Path project. Council will vote on a variance to the Township Sign‑by‑law that would raise the allowable non‑Wilmot content on a billboard at 374 Hamilton Road from 20% to 50%. Staff will also be asked to develop a policy and draft agreement for decorative crosswalk installations.

• CAO-2025-01 – Receive CAO recruitment report and issue RFP 2025‑03 (closing date not specified).
• CAO-2025-02 – Approve the Prime Minister’s Path Working Group terms of reference.
• DS-2025-01 – Approve a sign‑by‑law variance to increase non‑Wilmot content on the billboard at 374 Hamilton Road to 50% of the sign face.
• IS-2025-03 – Direct staff to report back with a policy and draft agreement for decorative crosswalk installations.

Council Meeting

Council will approve participation in the Grand River Co‑op Purchasing contract to supply gasoline and diesel fuel from March 1 2025 to February 28 2030, with three one‑year renewal options. Council will adopt the 2025 Interim Tax Levy By‑Law setting interim property‑tax billing dates and direct staff to communicate the changes to residents. Council will continue facility‑use subsidies for legacy bookings and will review the affiliation policy with a report due to the Committee of the Whole in September. Council will direct staff to proceed with detailed design and public consultation for replacing the Knipfel Private Distribution Water System in northeast Petersburg, Notre Dame Drive, and Snyder’s Road East.

• Award of contract for gasoline and diesel supply (GRCPG) for 2025‑2030, three one‑year renewals
• Adoption of 2025 Interim Tax Levy By‑Law establishing interim tax billing dates
• Continuation of facility‑use subsidies and review of affiliation policy (Report CS‑2025‑01)
• Approval of detailed design and public consultation for Knipfel Private DWS System replacement (Report IS‑2025‑02)
• Resolution supporting redistribution of Provincial Land Transfer Tax and GST to municipalities (motion 12.1.1)

Special Council Meeting

Council is considering the approval of a $32,813,700 operating budget and the deferral of a $24,002,000 capital budget. The meeting includes proposals to reduce spending by removing growth capital funding and staff cost-of-living adjustments.

• Proposed 2025 operating budget of $32,813,700 with a tax levy requirement of $18,002,110
• Proposed water volume charge of $2.42 per cubic meter and wastewater volume charge of $3.26 per cubic meter
• Proposed removal of $100,000 for Growth Capital Funding and $257,627 for staff cost-of-living adjustments
• Proposed deferral of the $24,002,000 Capital Budget to February 24, 2025
• Motion to identify a 5% reduction to Departmental Tax Supported Operating Budgets

Wilmot Canada Day Event Task Force

The Wilmot Canada Day Event Task Force is meeting to determine the 2025 event location and approve the sponsorship package. The committee will also appoint members to various sub-committees and review food truck and vendor insurance requirements.

• Decision on the 2025 Canada Day Event location
• Approval of the 2025 event sponsorship package
• Appointment of members to Event Sponsorship/Donations and Marketing and Promotion sub-committees
• Appointment of a Volunteer Co-ordinator
• Review of food truck and vendor insurance requirements

Special Council Meeting

The Special Council will consider and vote on the 2025 operating budget of $33,264,150 and the 2025 capital budget of $26,299,201. It will also hear motions to eliminate a mayoral staff position, create department‑specific capital reserve accounts, and adopt a confirmatory by‑law. The meeting includes reports on the main budget motion and related financial items.

• Approval of the 2025 operating budget at $33,264,150 with a property tax levy of $18,452,560
• Approval of the 2025 capital budget at $26,299,201
• Councillor L. Dunstall motion to eliminate a full‑time mayor‑council staff position, saving $118,340.00
• Mayor N. Salonen motion to establish separate capital reserve accounts for Fire Services, Facilities and Parks, and Transportation and Storm Water
• Adoption of Confirmatory By‑Law 2025‑02 after three readings

Special Council Meeting

The Special Council will open the meeting, adopt the agenda, and hear public delegations on the 2025 budget. It will review a series of correspondences from residents and stakeholders concerning the draft 2025 budget. The council will then read and pass By‑Law 2025‑01, the Special Council Confirmatory By‑Law. The meeting concludes with an adjournment.

• Public delegations on the 2025 budget (e.g., Barry Wolfe, Rory Farnan, Neal and Carole Morris, etc.)
• Review of multiple correspondences regarding the draft 2025 budget from residents such as Rosaleen Kelly‑Cinc, William Routledge, and others
• Adoption of the agenda and call to order
• Territorial Land Acknowledgement read by Councillor S. Cressman
• Passage of By‑Law 2025‑01 Special Council Confirmatory By‑Law

Committee of the Whole

The Committee of the Whole is reviewing a proposal to replace the Knipfel Private Distribution Water System with a municipal watermain. The body is also considering a new Council-Staff Relations Policy and a fuel supply contract.

• Proposed detailed design for municipal watermain and services in northeast Petersburg, Notre Dame Drive, and Snyder’s Road East
• Proposed Council-Staff Relations Policy effective February 1, 2025
• Participation in Grand River Co-op Purchasing contract for gasoline and diesel fuel from March 1, 2025, to February 28, 2030
• Review of 2024 Special Event and Facility Subsidies
• Information report on Single Use Plastics