Torbay, NL

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Torbay's Regular Public Council meets Monday, September 28, 2026 at 5:00 PM in Council Chambers. The agenda covers adoption of prior minutes, committee reports from Planning and Land Use Development, Corporate Services, Infrastructure and Public Works, and others, plus proclamations for Fire Prevention Week (Oct 4-10, 2026) and National Dental Care Day (Oct 10, 2026). The agenda text provided does not include the substance of the committee motions or reports, so specific decisions are not established here.

• Planning and Land Use Development Committee motions (agenda pages 50-161)
• Corporate Services Committee motions (agenda pages 163-266)
• Infrastructure and Public Works Committee motions (agenda pages 269-275)
• Fire Prevention Week proclaimed for October 4-10, 2026, theme 'Charge into Fire Safety: Safe Charging Is a Superpower'
• National Dental Care Day proclaimed for October 10, 2026

Special Public Council

The Torbay Special Public Council meeting on September 21, 2026, will consider a motion to award the 2026 winter sand supply and delivery contract to Weirs Construction Limited at $35.00 per ton plus HST. The agenda includes adoption of the agenda, conflict of interest declarations, and a report from the Infrastructure and Public Works Committee. The next regular council meeting is scheduled for September 28, 2026.

• Motion to award winter sand contract to Weirs Construction Limited at $35.00 per ton plus HST
• Quotations received from four companies: Weirs Construction ($35.00/ton), Clark's Trucking ($41.00/ton), Farrells Excavating LTD ($49.00/ton), JAT Excavating Inc. ($50.00/ton)
• Approximately 1,300 tons of winter sand to be supplied and delivered
• Infrastructure and Public Works Committee report and motions

Administration and Human Resources

The Administration and Human Resources Committee met to review seasonal heavy equipment operator applications for the 2026-27 snow clearing season. The Chief Human Resources Officer and the Director of Infrastructure & Public Works are reviewing applications for these unionized seasonal positions, with a further update to council expected. The meeting was adjourned at 10:45 AM.

• Review of Seasonal Heavy Equipment Operator applications for 2026-27 snow clearing season
• Positions are seasonal unionized roles under Infrastructure & Public Works
• Next committee meeting scheduled for October 6, 2026 at 10:00 AM

Economic Development, Tourism, History and Culture Committee

The Economic Development, Tourism, History and Culture Committee is meeting to discuss several economic development items, including a proposed $2,500 membership in the Shorefast Foundation's Economic Nutrition Certification Program, an update on the History House Annex project, and 2027 budget planning. They will also consider accepting $90,000 in provincial funding for newcomer support initiatives.

• Proposed $2,500 (3-year) membership in Shorefast Foundation's Economic Nutrition Certification Program
• History House Annex project update; presentation scheduled for Oct. 19 Committee of the Whole
• 2027 budget planning underway
• Recommendation to accept $90,000 from Office of Immigration and Multi-culturalism for newcomer support
• Discussion of AI policy for marketing and communications

Regular Public Council

This is the regular public council meeting for September 14, 2026. Council will adopt minutes from previous meetings, receive reports from committees, and vote on motions, including a request for proposals (RFP) for an owner's advisor for the Great Pond project. The agenda is largely procedural, with most items being routine adoptions and reports.

• Motion to approve RFP for Great Pond Owner's Advisor
• Adoption of minutes from July 22, August 10, and August 24, 2026 meetings
• Proclamation of Childhood Cancer Awareness Month (September 2026)
• Proclamation of National Day for Truth and Reconciliation (September 30, 2026)
• Reports from Planning, Corporate Services, and Infrastructure committees

Corporate Services

The Corporate Services Committee reviewed routine financial reports including payroll for three pay periods, accounts payable, cheque registers, and a budget-to-actual income statement. The committee also considered invoices over $5,000 totaling $314,675.24 for approval. No decisions are recorded in the agenda; it is primarily a review and approval agenda.

• Payroll processed: $163,155.03 (Jul 30-Aug 12), $158,464.99 (Aug 13-26), $155,195.98 (Aug 27-Sep 9)
• Accounts payable: 122 invoices totaling $395,327.65 processed Aug 6-Sep 10
• Cheques: 118 cheques totaling $1,276,522.93 processed Aug 6-Sep 10
• Invoices over $5,000 for approval: $314,675.24, including GFL Environmental garbage/recycling $66,487.20 and WSP North Pond Water Treatment $23,505.42
• Budget to Actual YTD income statement reviewed

Administration and Human Resources

The Town of Torbay's Administration and Human Resources Committee met on September 8, 2026, and discussed recruitment for seasonal heavy equipment operators and the results of a Workplace NL PRIME audit. The committee noted the town passed the audit with a 100% score, meeting PRIME Path 2 Certification requirements. The next meeting is scheduled for September 21, 2026.

• Recruitment for seasonal Heavy Equipment Operators for 2026-27 snow clearing season; applications due September 18, 2026, to [email protected]
• Workplace NL PRIME Audit passed with 100% score, meeting PRIME Path 2 Certification requirements
• Next committee meeting set for Monday, September 21, 2026, at 10:00 AM

Regular Public Council

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

The committee received updates on the History House annex project, noting that the design team has presented preliminary concepts and is reviewing property boundaries. Staff reported that the Town has registered for the Shorefast Foundation's Shorenet network and will pilot an Economic Stewardship Assessment Tool workshop in the fall. The meeting also covered the status of the Bradbury Memorial exhibit, which is expected to be complete by early fall, and the near-completion of the History House basement clean-up.

• History House Annex Project: Design team presented preliminary concepts and is determining property boundaries.
• Shorefast Foundation: Town staff registered for Shorenet membership and a fall pilot workshop on Economic Stewardship Assessment.
• Bradbury Memorial: Exhibit text finalized and sent to manufacturer; dedication ceremony to be planned for early fall.
• History House Basement: Cleaning and furniture removal is 95% complete; floor painted; decision pending on retaining or destroying donated items.

Special Public Council

This special council meeting will consider a recommendation from the Infrastructure and Public Works Committee to award Phase 1 of the Torbay Stormwater Mitigation Project to Dexter Construction Co. Ltd. for $642,730.40 (HST included). The project covers driveway culverts on Crowes Lane, Western Island Pond Drive, Dunphy's Lane, and various locations. The committee recommends accepting the engineer's recommendation, and the contract is within the project's budget.

• Motion to award Phase 1 stormwater contract to Dexter Construction Co. Ltd. for $642,730.40
• Five bids received; lowest bid was $94,283.90 above the updated estimate of $548,446.50
• Overall project budget: $2,549,076.00, with $1,772,283.20 remaining for Phase 2
• Phase 2 tender is currently being prepared
• Next public council meeting scheduled for September 14, 2026

Corporate Services

Regular Public Council

This is a regular public council meeting where council will adopt the agenda and minutes, receive reports from the mayor and committees, and vote on motions from the Planning and Land Use Development, Corporate Services, and Infrastructure and Public Works committees. The agenda includes a presentation from the 2026 Green Team and updates from external boards. Most items are routine procedural matters, with no major standalone decisions listed.

• Motions from Planning and Land Use Development Committee (pages 67-338)
• Motions from Corporate Services Committee (pages 339-440)
• Motions from Infrastructure and Public Works Committee (pages 443-448)
• Presentation by 2026 Green Team
• MAA Board Update and MNL Info Note correspondence

Planning and Land Use Development Committee

Emergency Services & Fire Department -Update

Special Public Council

The Town of Torbay Council is meeting to discuss a motion regarding a Municipal Councillor Code of Conduct complaint received on June 8, 2026. The complaint, submitted by a staff member, includes allegations of harassment.

• Motion to authorize an independent external third-party investigator for a Municipal Councillor Code of Conduct complaint

Administration and Human Resources

The Administration and Human Resources committee met to report on the filling of specific staff roles. The meeting focused on recruitment and selection for the 2026 season.

• Filled Museum Interpreter 2026 summer student positions for Torbay History House
• Filled temporary Recreation Coordinator position for Recreation & Community Services

Regular Public Council

The Council will review various committee reports including planning, corporate services, and emergency services. A notice of motion has been submitted regarding the Torbay Building By-laws 2026.

• Notice of Motion: Torbay Building By-laws 2026 (Draft)
• Planning and Land Use Development Committee reports
• Corporate Services Committee reports
• Emergency Services and Fire Department reports
• Infrastructure and Public Works Committee reports

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

Le Comité du développement économique, du tourisme, de l'histoire et de la culture a examiné une étude de faisabilité terminée pour un système de transport régional desservant la Killick Coast et a discut de la mise à jour du projet de l'annexe de la History House. Le comité a également reçu des mises à jour sur la Mannion Collection, le Supporting Newcomers Project et les efforts de marketing.

• Étude de faisabilité du transport régional terminée et envoyée aux communautés de Killick Coast
• Réunion de lancement du projet d'annexe de la History House tenue avec Vigilant Atlantic
• Améliorations de la Mannion Collection et préparatifs du centre de généalogie en cours
• Proposition pour le Supporting Newcomers Project soumise à l'OIM pour une prolongation
• Travaux du Bradbury Memorial se poursuivent, le produit final étant attendu dans les prochaines semaines

Regular Public Council

Le conseil examinera un rapport sur le projet d'approvisionnement en eau de Great Pond, qui nécessite un financement supplémentaire de 9 millions de dollars. Plusieurs rapports de comités comprennent des motions sur les permis d'aménagement et une demande de propositions pour History House Annex. Des proclamations seront émises pour la Journée canadienne du multiculturalisme et la Journée nationale des peuples autochtones.

• Discussion du financement supplémentaire de 9 M$ pour le projet d'approvisionnement en eau de Great Pond
• Approbation d'un prolongement pour le développement au 7, chemin Darryl Pye
• Demande de propositions pour History House Annex du comité de développement économique
• Proclamations : Journée canadienne du multiculturalisme (27 juin) et Journée nationale des peuples autochtones (21 juin)
• Adoption du procès-verbal de la réunion du 25 mai 2026

Corporate Services

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

Le comité examine les projets de développement économique et les plans de marketing pour le tourisme local. Il recommande un fournisseur spécifique pour l'Annexe de History House et discute des festivals communautaires à venir.

• Attribution du contrat à Vigilant Architecture Inc. pour la gestion et la conception du projet History House (145 187,50 $)
• Festival/marché multiculturel le 27 juin
• Événement à Lower St. Stage le 28 juin
• Remplacement de la murale à Tappers Wharf
• Traitement de la moisissure et évaluation des artefacts au sous-sol de History House

Administration and Human Resources

Cette réunion couvre plusieurs actions en matière de personnel, notamment l'embauche d'un administrateur fiscal municipal et de personnel saisonnier pour les camps d'été et les loisirs. Des mises à jour sont également fournies sur le recrutement de représentants des services récréatifs à temps partiel et d'interprètes de musée. Le comité examine une session de formation OHS et planifie un événement BBQ pour le personnel.

• Vera Muise embauchée comme administratrice fiscale municipale sous contrat
• Devon O'Keefe embauché comme Travailleur saisonnier en infrastructure et loisirs II pour l'été 2026
• Mark Reddy nommé Superviseur intérimaire des installations
• Plusieurs employés embauchés pour le Camp de jour d'été 2026 et le Camp sportif, y compris des coordonnateurs et des conseillers
• Le Directeur principal des ressources humaines assistera à une formation OHS le 18 juin

Emergency Services & Fire Department

Regular Public Council

Cette réunion comprend la nomination d'un greffier municipal intérimaire en raison de l'absence du greffier municipal. Le conseil examinera également et adoptera potentiellement les rapports de plusieurs comités, notamment le Comité de planification et d'aménagement du territoire, le Comité d'administration et des ressources humaines, et le Comité des services corporatifs. Des proclamations pour la Semaine des éducateurs de la petite enfance, le Mois des loisirs et la Journée de la chemise rouge sont prévues.

• Nomination de Holly Walters comme greffière municipale intérimaire pour la réunion du 25 mai
• Proclamation de la Semaine des éducateurs de la petite enfance (24-30 mai)
• Proclamation du Mois des loisirs (juin 2026)
• Proclamation de la Journée de la chemise rouge (3 juin 2026)
• Adoption des procès-verbaux et rapports des comités des réunions des 20-21 mai

Emergency Services & Fire Department

Administration and Human Resources

Le Comité de l’administration et des ressources humaines a discuté de l’embauche d’étudiants d’été et des postes de personnel saisonnier, et a adopté un code de conduite révisé pour les conseillers municipaux.

• Adoption du code de conduite révisé des conseillers municipaux
• Examen des candidatures pour le poste d’administrateur de la fiscalité municipale
• Embauche de Justin Hickey comme opérateur d’équipement lourd saisonnier
• Préparation des offres d’emploi pour 20 postes de camp de jour d’été
• Planification des entrevues pour les postes d’été d’interprète au musée

Economic Development, Tourism, History and Culture Committee

Le comité a examiné l'appel d'offres pour la conception de l'Annexe de History House, qui a reçu trois soumissions et sera soumis au conseil pour l'attribution du contrat. Ils ont également discuté des mises à jour sur les événements communautaires à venir, d'un projet d'étude de faisabilité des transports régionaux et de la remédiation de la moisissure à History House. Aucune décision finale n'a été prise; des motions sont attendues lors des prochaines réunions du conseil.

• Appel d'offres pour la conception de l'Annexe de History House a reçu trois soumissions; l'attribution du contrat est en attente d'une motion du conseil
• Projet d'étude de faisabilité des transports régionaux en cours d'examen; prochaine étape : demande au Fonds de solutions de transport en commun
• Remédiation de la moisissure à History House presque terminée, le nettoyage final est en cours de planification
• Événements à venir : Visite pour les nouveaux arrivants (25 mai), Ouverture de la scène Lower St. (28 juin), Marché multiculturel (27 juin)
• Guide d'été maintenant disponible; Semaine de sensibilisation municipale a reçu une réponse positive