Torbay, NL

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Torbay's Regular Public Council meets Monday, September 28, 2026 at 5:00 PM in Council Chambers. The agenda covers adoption of prior minutes, committee reports from Planning and Land Use Development, Corporate Services, Infrastructure and Public Works, and others, plus proclamations for Fire Prevention Week (Oct 4-10, 2026) and National Dental Care Day (Oct 10, 2026). The agenda text provided does not include the substance of the committee motions or reports, so specific decisions are not established here.

• Planning and Land Use Development Committee motions (agenda pages 50-161)
• Corporate Services Committee motions (agenda pages 163-266)
• Infrastructure and Public Works Committee motions (agenda pages 269-275)
• Fire Prevention Week proclaimed for October 4-10, 2026, theme 'Charge into Fire Safety: Safe Charging Is a Superpower'
• National Dental Care Day proclaimed for October 10, 2026

Special Public Council

The Torbay Special Public Council meeting on September 21, 2026, will consider a motion to award the 2026 winter sand supply and delivery contract to Weirs Construction Limited at $35.00 per ton plus HST. The agenda includes adoption of the agenda, conflict of interest declarations, and a report from the Infrastructure and Public Works Committee. The next regular council meeting is scheduled for September 28, 2026.

• Motion to award winter sand contract to Weirs Construction Limited at $35.00 per ton plus HST
• Quotations received from four companies: Weirs Construction ($35.00/ton), Clark's Trucking ($41.00/ton), Farrells Excavating LTD ($49.00/ton), JAT Excavating Inc. ($50.00/ton)
• Approximately 1,300 tons of winter sand to be supplied and delivered
• Infrastructure and Public Works Committee report and motions

Administration and Human Resources

The Administration and Human Resources Committee met to review seasonal heavy equipment operator applications for the 2026-27 snow clearing season. The Chief Human Resources Officer and the Director of Infrastructure & Public Works are reviewing applications for these unionized seasonal positions, with a further update to council expected. The meeting was adjourned at 10:45 AM.

• Review of Seasonal Heavy Equipment Operator applications for 2026-27 snow clearing season
• Positions are seasonal unionized roles under Infrastructure & Public Works
• Next committee meeting scheduled for October 6, 2026 at 10:00 AM

Economic Development, Tourism, History and Culture Committee

The Economic Development, Tourism, History and Culture Committee is meeting to discuss several economic development items, including a proposed $2,500 membership in the Shorefast Foundation's Economic Nutrition Certification Program, an update on the History House Annex project, and 2027 budget planning. They will also consider accepting $90,000 in provincial funding for newcomer support initiatives.

• Proposed $2,500 (3-year) membership in Shorefast Foundation's Economic Nutrition Certification Program
• History House Annex project update; presentation scheduled for Oct. 19 Committee of the Whole
• 2027 budget planning underway
• Recommendation to accept $90,000 from Office of Immigration and Multi-culturalism for newcomer support
• Discussion of AI policy for marketing and communications

Regular Public Council

This is the regular public council meeting for September 14, 2026. Council will adopt minutes from previous meetings, receive reports from committees, and vote on motions, including a request for proposals (RFP) for an owner's advisor for the Great Pond project. The agenda is largely procedural, with most items being routine adoptions and reports.

• Motion to approve RFP for Great Pond Owner's Advisor
• Adoption of minutes from July 22, August 10, and August 24, 2026 meetings
• Proclamation of Childhood Cancer Awareness Month (September 2026)
• Proclamation of National Day for Truth and Reconciliation (September 30, 2026)
• Reports from Planning, Corporate Services, and Infrastructure committees

Corporate Services

The Corporate Services Committee reviewed routine financial reports including payroll for three pay periods, accounts payable, cheque registers, and a budget-to-actual income statement. The committee also considered invoices over $5,000 totaling $314,675.24 for approval. No decisions are recorded in the agenda; it is primarily a review and approval agenda.

• Payroll processed: $163,155.03 (Jul 30-Aug 12), $158,464.99 (Aug 13-26), $155,195.98 (Aug 27-Sep 9)
• Accounts payable: 122 invoices totaling $395,327.65 processed Aug 6-Sep 10
• Cheques: 118 cheques totaling $1,276,522.93 processed Aug 6-Sep 10
• Invoices over $5,000 for approval: $314,675.24, including GFL Environmental garbage/recycling $66,487.20 and WSP North Pond Water Treatment $23,505.42
• Budget to Actual YTD income statement reviewed

Administration and Human Resources

The Town of Torbay's Administration and Human Resources Committee met on September 8, 2026, and discussed recruitment for seasonal heavy equipment operators and the results of a Workplace NL PRIME audit. The committee noted the town passed the audit with a 100% score, meeting PRIME Path 2 Certification requirements. The next meeting is scheduled for September 21, 2026.

• Recruitment for seasonal Heavy Equipment Operators for 2026-27 snow clearing season; applications due September 18, 2026, to [email protected]
• Workplace NL PRIME Audit passed with 100% score, meeting PRIME Path 2 Certification requirements
• Next committee meeting set for Monday, September 21, 2026, at 10:00 AM

Regular Public Council

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

The committee received updates on the History House annex project, noting that the design team has presented preliminary concepts and is reviewing property boundaries. Staff reported that the Town has registered for the Shorefast Foundation's Shorenet network and will pilot an Economic Stewardship Assessment Tool workshop in the fall. The meeting also covered the status of the Bradbury Memorial exhibit, which is expected to be complete by early fall, and the near-completion of the History House basement clean-up.

• History House Annex Project: Design team presented preliminary concepts and is determining property boundaries.
• Shorefast Foundation: Town staff registered for Shorenet membership and a fall pilot workshop on Economic Stewardship Assessment.
• Bradbury Memorial: Exhibit text finalized and sent to manufacturer; dedication ceremony to be planned for early fall.
• History House Basement: Cleaning and furniture removal is 95% complete; floor painted; decision pending on retaining or destroying donated items.

Special Public Council

This special council meeting will consider a recommendation from the Infrastructure and Public Works Committee to award Phase 1 of the Torbay Stormwater Mitigation Project to Dexter Construction Co. Ltd. for $642,730.40 (HST included). The project covers driveway culverts on Crowes Lane, Western Island Pond Drive, Dunphy's Lane, and various locations. The committee recommends accepting the engineer's recommendation, and the contract is within the project's budget.

• Motion to award Phase 1 stormwater contract to Dexter Construction Co. Ltd. for $642,730.40
• Five bids received; lowest bid was $94,283.90 above the updated estimate of $548,446.50
• Overall project budget: $2,549,076.00, with $1,772,283.20 remaining for Phase 2
• Phase 2 tender is currently being prepared
• Next public council meeting scheduled for September 14, 2026

Corporate Services

Regular Public Council

This is a regular public council meeting where council will adopt the agenda and minutes, receive reports from the mayor and committees, and vote on motions from the Planning and Land Use Development, Corporate Services, and Infrastructure and Public Works committees. The agenda includes a presentation from the 2026 Green Team and updates from external boards. Most items are routine procedural matters, with no major standalone decisions listed.

• Motions from Planning and Land Use Development Committee (pages 67-338)
• Motions from Corporate Services Committee (pages 339-440)
• Motions from Infrastructure and Public Works Committee (pages 443-448)
• Presentation by 2026 Green Team
• MAA Board Update and MNL Info Note correspondence

Planning and Land Use Development Committee

Emergency Services & Fire Department -Update

Special Public Council

The Town of Torbay Council is meeting to discuss a motion regarding a Municipal Councillor Code of Conduct complaint received on June 8, 2026. The complaint, submitted by a staff member, includes allegations of harassment.

• Motion to authorize an independent external third-party investigator for a Municipal Councillor Code of Conduct complaint

Administration and Human Resources

The Administration and Human Resources committee met to report on the filling of specific staff roles. The meeting focused on recruitment and selection for the 2026 season.

• Filled Museum Interpreter 2026 summer student positions for Torbay History House
• Filled temporary Recreation Coordinator position for Recreation & Community Services

Regular Public Council

The Council will review various committee reports including planning, corporate services, and emergency services. A notice of motion has been submitted regarding the Torbay Building By-laws 2026.

• Notice of Motion: Torbay Building By-laws 2026 (Draft)
• Planning and Land Use Development Committee reports
• Corporate Services Committee reports
• Emergency Services and Fire Department reports
• Infrastructure and Public Works Committee reports

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

The Economic Development, Tourism, History and Culture Committee reviewed a completed feasibility study for a regional transit system serving the Killick Coast and discussed updates on the History House Annex project. The committee also received updates on the Mannion Collection, the Supporting Newcomers Project, and marketing efforts.

• Regional Transit Feasibility Study completed and sent to Killick Coast communities
• History House Annex project kick-off meeting held with Vigilant Atlantic
• Mannion Collection improvements and genealogy center preparations underway
• Supporting Newcomers Project proposal submitted to OIM for extension
• Bradbury Memorial work continuing with final product expected in coming weeks

Regular Public Council

Council will review a report on the Great Pond Water Supply Project, which requires an additional $9 million. Several committee reports include motions on development permits and a History House Annex RFP. Proclamations will be issued for Canadian Multiculturalism Day and National Indigenous Peoples Day.

• Discussion of $9M additional funding for Great Pond Water Supply Project
• Approval of extension for development at 7 Darryl Pye Drive
• History House Annex RFP from Economic Development committee
• Proclamations: Canadian Multiculturalism Day (June 27) and National Indigenous Peoples Day (June 21)
• Adoption of minutes from May 25, 2026 meeting

Corporate Services

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

The committee is reviewing economic development projects and marketing plans for local tourism. They are recommending a specific vendor for the History House Annex and discussing upcoming community festivals.

• Contract award to Vigilant Architecture Inc. for History House project management and design ($145,187.50)
• Multi-cultural festival/market on June 27
• Lower St. Stage event on June 28
• Mural replacement at Tappers Wharf
• Mold remediation and artifact assessment at History House basement

Administration and Human Resources

This meeting covers several personnel actions, including the hiring of a Municipal Taxation Administrator and seasonal staff for summer camps and recreation. Updates are also provided on the recruitment of part-time recreational service representatives and museum interpreters. The committee reviews an OHS training session and plans a staff BBQ event.

• Vera Muise hired as Municipal Taxation Administrator on a contract basis
• Devon O'Keefe hired as Seasonal Infrastructure & Recreation Worker II for summer 2026
• Mark Reddy assigned as Acting Facilities Supervisor
• Multiple staff hired for 2026 Summer Day Camp and Sports Camp, including coordinators and counsellors
• Chief Human Resources Officer to attend OHS training on June 18

Emergency Services & Fire Department

Regular Public Council

This meeting includes the appointment of an Acting Town Clerk due to the Town Clerk's absence. Council will also review and potentially adopt reports from several committees, including Planning and Land Use Development, Administration and Human Resources, and Corporate Services. Proclamations for Early Educators Week, Recreation Month, and Red Shirt Day are scheduled.

• Appointment of Holly Walters as Acting Town Clerk for May 25 meeting
• Proclamation of Early Educators Week (May 24-30)
• Proclamation of Recreation Month (June 2026)
• Proclamation of Red Shirt Day (June 3, 2026)
• Adoption of committee minutes and reports from May 20-21 meetings

Emergency Services & Fire Department

Administration and Human Resources

The Administration and Human Resources Committee discussed summer student hiring and seasonal staff positions, and adopted a revised Municipal Councillor Code of Conduct.

• Adoption of Revised Municipal Councillor Code of Conduct
• Review of applications for Municipal Taxation Administrator
• Hiring of Justin Hickey as Seasonal Heavy Equipment Operator
• Preparation of employment offers for 20 Summer Day Camp positions
• Interview scheduling for Museum Interpreter summer positions

Economic Development, Tourism, History and Culture Committee

The committee reviewed the RFP for the History House Annex design, which received three submissions and will go to council for contract award. They also discussed updates on upcoming community events, a regional transportation feasibility study draft, and mold remediation at History House. No final decisions were made; motions are expected in subsequent council meetings.

• RFP for History House Annex design received three submissions; contract award pending council motion
• Regional transportation feasibility study draft under review; next step is applying to Transit Solutions Fund
• Mold remediation at History House nearly complete, final cleaning being scheduled
• Upcoming events: Newcomer Tour (May 25), Lower St. Stage opening (June 28), Multi-cultural Market (June 27)
• Summer Guide now available; Municipal Awareness Week received positive response