Torbay, NL

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

Regular Public Council

This is a regular public council meeting where council will adopt the agenda and minutes, receive reports from the mayor and committees, and vote on motions from the Planning and Land Use Development, Corporate Services, and Infrastructure and Public Works committees. The agenda includes a presentation from the 2026 Green Team and updates from external boards. Most items are routine procedural matters, with no major standalone decisions listed.

• Motions from Planning and Land Use Development Committee (pages 67-338)
• Motions from Corporate Services Committee (pages 339-440)
• Motions from Infrastructure and Public Works Committee (pages 443-448)
• Presentation by 2026 Green Team
• MAA Board Update and MNL Info Note correspondence

Planning and Land Use Development Committee

Special Public Council

The Town of Torbay Council is meeting to discuss a motion regarding a Municipal Councillor Code of Conduct complaint received on June 8, 2026. The complaint, submitted by a staff member, includes allegations of harassment.

• Motion to authorize an independent external third-party investigator for a Municipal Councillor Code of Conduct complaint

Administration and Human Resources

The Administration and Human Resources committee met to report on the filling of specific staff roles. The meeting focused on recruitment and selection for the 2026 season.

• Filled Museum Interpreter 2026 summer student positions for Torbay History House
• Filled temporary Recreation Coordinator position for Recreation & Community Services

Regular Public Council

The Council will review various committee reports including planning, corporate services, and emergency services. A notice of motion has been submitted regarding the Torbay Building By-laws 2026.

• Notice of Motion: Torbay Building By-laws 2026 (Draft)
• Planning and Land Use Development Committee reports
• Corporate Services Committee reports
• Emergency Services and Fire Department reports
• Infrastructure and Public Works Committee reports

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

The Economic Development, Tourism, History and Culture Committee reviewed a completed feasibility study for a regional transit system serving the Killick Coast and discussed updates on the History House Annex project. The committee also received updates on the Mannion Collection, the Supporting Newcomers Project, and marketing efforts.

• Regional Transit Feasibility Study completed and sent to Killick Coast communities
• History House Annex project kick-off meeting held with Vigilant Atlantic
• Mannion Collection improvements and genealogy center preparations underway
• Supporting Newcomers Project proposal submitted to OIM for extension
• Bradbury Memorial work continuing with final product expected in coming weeks

Regular Public Council

Council will review a report on the Great Pond Water Supply Project, which requires an additional $9 million. Several committee reports include motions on development permits and a History House Annex RFP. Proclamations will be issued for Canadian Multiculturalism Day and National Indigenous Peoples Day.

• Discussion of $9M additional funding for Great Pond Water Supply Project
• Approval of extension for development at 7 Darryl Pye Drive
• History House Annex RFP from Economic Development committee
• Proclamations: Canadian Multiculturalism Day (June 27) and National Indigenous Peoples Day (June 21)
• Adoption of minutes from May 25, 2026 meeting

Corporate Services

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

The committee is reviewing economic development projects and marketing plans for local tourism. They are recommending a specific vendor for the History House Annex and discussing upcoming community festivals.

• Contract award to Vigilant Architecture Inc. for History House project management and design ($145,187.50)
• Multi-cultural festival/market on June 27
• Lower St. Stage event on June 28
• Mural replacement at Tappers Wharf
• Mold remediation and artifact assessment at History House basement

Administration and Human Resources

This meeting covers several personnel actions, including the hiring of a Municipal Taxation Administrator and seasonal staff for summer camps and recreation. Updates are also provided on the recruitment of part-time recreational service representatives and museum interpreters. The committee reviews an OHS training session and plans a staff BBQ event.

• Vera Muise hired as Municipal Taxation Administrator on a contract basis
• Devon O'Keefe hired as Seasonal Infrastructure & Recreation Worker II for summer 2026
• Mark Reddy assigned as Acting Facilities Supervisor
• Multiple staff hired for 2026 Summer Day Camp and Sports Camp, including coordinators and counsellors
• Chief Human Resources Officer to attend OHS training on June 18

Emergency Services & Fire Department

Regular Public Council

This meeting includes the appointment of an Acting Town Clerk due to the Town Clerk's absence. Council will also review and potentially adopt reports from several committees, including Planning and Land Use Development, Administration and Human Resources, and Corporate Services. Proclamations for Early Educators Week, Recreation Month, and Red Shirt Day are scheduled.

• Appointment of Holly Walters as Acting Town Clerk for May 25 meeting
• Proclamation of Early Educators Week (May 24-30)
• Proclamation of Recreation Month (June 2026)
• Proclamation of Red Shirt Day (June 3, 2026)
• Adoption of committee minutes and reports from May 20-21 meetings

Administration and Human Resources

The Administration and Human Resources Committee discussed summer student hiring and seasonal staff positions, and adopted a revised Municipal Councillor Code of Conduct.

• Adoption of Revised Municipal Councillor Code of Conduct
• Review of applications for Municipal Taxation Administrator
• Hiring of Justin Hickey as Seasonal Heavy Equipment Operator
• Preparation of employment offers for 20 Summer Day Camp positions
• Interview scheduling for Museum Interpreter summer positions

Emergency Services & Fire Department

Economic Development, Tourism, History and Culture Committee

The committee reviewed the RFP for the History House Annex design, which received three submissions and will go to council for contract award. They also discussed updates on upcoming community events, a regional transportation feasibility study draft, and mold remediation at History House. No final decisions were made; motions are expected in subsequent council meetings.

• RFP for History House Annex design received three submissions; contract award pending council motion
• Regional transportation feasibility study draft under review; next step is applying to Transit Solutions Fund
• Mold remediation at History House nearly complete, final cleaning being scheduled
• Upcoming events: Newcomer Tour (May 25), Lower St. Stage opening (June 28), Multi-cultural Market (June 27)
• Summer Guide now available; Municipal Awareness Week received positive response

Regular Public Council

This regular council meeting will adopt the April 27 minutes, which include a $25,000 Housing Accelerated Fund grant to a local builder. Council will also receive committee reports from Planning, Corporate Services, and other committees, and consider correspondence on property assessment appeals and mandatory by-laws.

• Adoption of April 27 minutes confirming $25,000 Housing Accelerated Fund grant
• Property Assessment Appeal Update (item 6.6)
• PMA Special Bulletin on Mandatory By-Laws (item 6.3)
• East Coast Trail Annual Activity Update (item 6.2)
• Business Arising Report referencing Owner's Advisor RFP on Merx

Corporate Services

The Corporate Services Committee reviewed payroll and accounts payable, and recommended approval of $191,918.94 in invoices over $5,000, including an emergency waterline repair and a climate change report payment. They approved financing for a 2026 half-ton pickup truck at 4.29% interest over 7 years from NLCU. A tax adjustment of $747.88 for a farm exemption was recommended, and a $1,000 donation was approved for the Torbay Coyotes fundraiser, while two other donation requests were declined.

• Approved $191,918.94 in invoices over $5,000, including Afonso Group waterline emergency repair ($5,520) and Fundamental Inc. climate change report third progress payment ($39,684.20)
• Financing of 2026 pickup truck for $73,684.32 at 4.29% over 7 years from NLCU (monthly payment $1,017.04)
• Recommended tax adjustment of $747.88 for 2024 farm exemption overcharge
• Approved $1,000 donation and T-shirts for Torbay Coyotes East Coast Trail fundraiser
• Declined donation requests from Terry Fox Run and Make a Wish for not meeting policy

Administration and Human Resources

The committee received updates on recruitment for several positions including a Municipal Taxation Administrator, summer student roles, and seasonal workers. The main action item is a motion to approve amended Council Standing and Advisory Committees for 2025-2029, reflecting the creation of an Emergency Services Department.

• Job posting for Municipal Taxation Administrator (closes May 18, 2026)
• Interviews scheduled for Museum Interpreters summer positions
• Planning & Development Ambassador hiring decision pending
• Offers of employment being prepared for Summer Day Camp & Sports Camp positions
• Revised Council Standing and Advisory Committees approved effective May 11, 2026

Regular Public Council

The Regular Public Council meeting will adopt the agenda and minutes, and consider several proclamations for May events. A key motion will conditionally support the Crown Land Referral E‑165261 for a 1.012‑hectare parcel at 71 Herring Cove Road, subject to access and permit conditions. Additional motions include accepting the 2026 permit listings, updating standing committee appointments for 2025‑2029, and approving a $100 donation for a youth hockey tournament.

• Conditional support for Crown Land Referral E‑165261 (1.012 ha) at 71 Herring Cove Road
• Acceptance of Torbay 2026 Permit Listings for weeks ending April 9, 2026
• Amendment and re‑establishment of Standing and Advisory Committee appointments (2025‑2029 term)
• Approval of a $100 donation to support the U18 AAA Atlantic Championship Hockey Tournament
• Proclamations for Municipal Awareness Week (May 10‑16, 2026) and related awareness days

Public Meetings of Council

The Torbay Council holds a public meeting with announcements. The Honourable Joedy Wall, Minister of Social Supports and Well-Being, announces the launch of the Summer Camp Inclusion Grant application. The meeting also includes a group photo.

• Summer Camp Inclusion Grant application launch announced by Minister Joedy Wall

Corporate Services

The Corporate Services Committee reviewed payroll, accounts payable, and cheque registers for March-April 2026. They recommend awarding a 1/2 ton pick-up truck tender to Hickman Motors Ltd for $81,254.40 and approving invoices over $5,000 totaling $564,675.10. A $200 donation to Karate NL is also recommended.

• Recommend award of 1/2 ton pick-up tender to Hickman Motors Ltd for $81,254.40 HST included
• Approval of 21 invoices over $5,000 totaling $564,675.10 (salt restock, chlorine gas, History House repairs, etc.)
• Payroll processed: $188,978.69 for 59 employees (Mar 26-Apr 8) and $142,870.69 for 55 employees (Apr 9-22)
• Accounts payable: 172 invoices processed for $670,594.45 (Mar 26-Apr 22)
• Donation request: $200 for Karate NL athletes

Economic Development, Tourism, History and Culture Committee

The committee will vote on allocating $50,000 from the provincial government to the Welcoming and Retaining Newcomers Project, specifying salary and expense accounts. They will also discuss an RFP for design and project management of the History House Annex, receive a mold remediation update (85% complete), and plan spring/summer events including a multicultural festival and garden party.

• Allocation of $50,000 provincial funds to Welcoming and Retaining Newcomers Project (salary and expense accounts)
• History House Annex RFP: proposal deadline May 1, 2026, award May 15, 2026
• Mold remediation at History House approximately 85% complete
• Multi-cultural festival scheduled for June 27, 2026
• Collaboration with Recreation Department on Best of Torbay Awards

Administration and Human Resources

The Administration and Human Resources Committee reviewed the status of several 2026 summer hiring initiatives, including a Planning & Development Ambassador, a Museum Interpreter, recreation day‑camp staff, and a seasonal heavy‑equipment operator. Interviews have been completed or are underway, and final hiring decisions are pending with updates to be provided to council. The committee also set the next meeting for May 4, 2026.

• Planning & Development Ambassador – 2026 Summer Student position; interviews completed, hiring decision pending.
• Museum Interpreter – 2026 Summer Student at Torbay History House; applications reviewed, short‑list to be created.
• Summer Day Camp & Sports Camp staff – 2026 positions with Recreation & Community Services; interviews ongoing, aim to fill by April 30, 2026.
• Seasonal Heavy Equipment Operator – 17‑week summer position with Infrastructure & Public Works; posted internally, candidate selection pending after April 17, 2026 deadline.

Regular Public Council

The Regular Public Council meeting will adopt the agenda and minutes, issue several proclamations, and hear reports from multiple committees. Council will consider and vote on several motions, including a land purchase for a municipal road right‑of‑way, adjustments to business tax charges, a vehicle sale, a rezoning approval, and a travel policy amendment. The meeting also includes new business items from the mayor and councillors.

• Approve purchase of the northeastern corner of 52 Quarry Road for $12,222.29 for road right‑of‑way and storm drainage easement
• Adjust and write‑off business tax charges for closed accounts totaling $15,951.99, cancelling interest and penalties
• Award sale of a 2016 Ford F‑250 with hydraulic dump insert to Tri Star Excavating for $2,860.00
• Conditionally approve rezoning application C2026‑022 for a semi‑serviced dwelling with secondary suite at 15 Country Drive, reducing rear yard minimum to 7.65 m
• Amend the Non‑Unionized Travel Policy to raise the per diem rate to $65.00 per day

Infrastructure and Public Works Committee

Administration and Human Resources

The Administration and Human Resources committee is reviewing summer student recruitment and committee structures. A motion was presented to update the composition of Standing and Advisory Committees to include the new Emergency Services Department.

• Motion to approve amended appointments to Standing and Advisory Committees effective April 13, 2026
• Recruitment for 2026 Summer Student positions for Planning & Development and Torbay History House
• Hiring process for 2026 Summer Day Camp & Sports Camp positions
• Call for expressions of interest for a Community Representative on the Jack Byrne Regional Sports & Entertainment Centre Board of Directors

Special Public Council

Torbay council is deciding on two major infrastructure items: awarding a $9.5 million design-build contract for the North Pond Water Treatment Plant, with a $984,103 shortfall to be funded through borrowing; and allocating $773,248 in remaining MYCW funds to stormwater mitigation projects including culvert replacements.

• Award $9,503,973.72 contract for North Pond Water Treatment Plant
• Approve borrowing $984,103.72 to cover funding shortfall
• Allocate $773,248.00 to stormwater project (Crowes Lane, Western Island Pond Drive, Dunphy's Lane)
• Replace driveway culverts at 30-35 locations

Regular Public Council

The council will review reports and motions from several committees, including Planning and Land Use and Corporate Services. A key item for discussion is the project award for the North Pond Water Treatment Plant.

• Project award for North Pond Water Treatment Plant
• Survey of land to be acquired at Ellard Place
• Review of invoices over $5,000
• Donation request for U18 AAA Atlantics
• Proclamations for World Autism Day and World Human Values Day