Torbay public meetings in 2025
66 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Special Public Council
The Torbay Public Council will adopt the agenda and minutes from the December 10, 2025 meeting. The primary business involves the Corporate Services Committee reviewing motions for the 2026 Town of Torbay Budget and approving invoices for services including snow clearing, water modeling, and Christmas concert entertainment.
- Adoption of December 10, 2025 meeting minutes
- Motions for 2026 Town of Torbay Budget
- Approval of $198,189.38 in invoices
- Approval of $5,000 for Torbay Common Christmas Concert
- Approval of $2,000 contribution to Holy Trinity High School
Regular Public Council
The Regular Public Council meeting will adopt the agenda and the minutes from the previous meeting. A presentation by Madeleine Florent on the current water situation will be given. The mayor’s report, committee reports, business arising, new business from each councillor, and a question‑and‑answer session will follow.
- Adoption of agenda
- Adoption of public council meeting minutes (Nov 2025)
- Presentation on current water situation by Madeleine Florent
- Business Arising Report – 09 Dec 2025
- New Business items from Mayor, Deputy Mayor, and each councillor
Planning and Land Use Development Committee
The Planning and Land Use Development Committee approved proposed changes to the Town's Public Notification Policy to align with the new Towns and Local Service Districts Act and accelerate housing approvals under the Housing Accelerator Funding program. It also conditionally approved a home‑based office application at 16 Weather Station Road and ordered the removal of a school bus from 125 North Pond Road. The committee authorized a public consultation process for amending accessory‑building standards and accepted the 2025 permit listings.
- Conditional approval of home‑based office (BR2025-013) at 16 Weather Station Road
- Order to remove commercial vehicle (school bus) from 125 North Pond Road
- Adoption of amendments to the Town's Public Notification Policy (HAF requirements)
- Motion to begin public consultation on accessory‑building development standards amendment
- Acceptance of Torbay 2025 Permit Listings for weeks ending Dec 3 2025
Administration and Human Resources
The Administration and Human Resources Committee announced the hiring of seven seasonal heavy‑equipment operators for the 2025‑26 snow‑clearing season. It also announced the appointment of a full‑time Recreational Services Representative and several part‑time casual recreational staff. The committee reported that the bi‑weekly payroll and leave approval automation project is now complete.
- Seasonal Heavy Equipment Operators hired: Paul Maloney, Jordan Cross, Danny Kavanagh, Robert Mitchell, Christian Kennedy, Michael Barron, Nicholas Horwood
- Full‑time Recreational Services Representative hired: Catherine (Katie) Butler
- Part‑time casual Recreational Services Representatives hired: Julia Peddle, Josh Parsons, Alex Maynard, Ryan Tapper, Anna Nowotczynski, Logan Slaney, Sam Gosse, Jillian Clarke, Ryan Scott
- Payroll & Leave Automation project completed; all town employees transitioned to automated system
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee discussed several updates, including a partnership with PictureNL to create a digital brochure of potential film locations, plans for the Bradbury Memorial Project, and support for the Cemetery Committee's summer staffing. The History House Annex proposal received an initial provincial assessment and will be forwarded for further approval. The committee also noted the completion of tourism signage at Torbay Common, History House, and Torbay Beach, and reviewed marketing activities for upcoming holiday events.
- Collaboration with PictureNL to develop a digital brochure of potential film locations
- Bradbury Memorial Project to reconvene early next year for memorial design inside History House
- Support for the Cemetery Committee to access a student for the upcoming summer season
- History House Annex proposal received initial provincial assessment and will be sent to the next level for potential approval
- Final tourism signage installed at Torbay Common, History House, and Torbay Beach
Regular Public Council
Torbay Council will adopt the agenda and minutes from the November 10, 2025 meeting. The session includes a proclamation for 16 Days of Activism Against Gender-Based Violence and a report on the next scheduled meeting for December 8, 2025.
- Adoption of Public Council Meeting Minutes (Nov 10, 2025)
- Proclamation: 16 Days of Activism Against Gender-Based Violence
- Next meeting scheduled for Monday, December 8, 2025
- Committee of the Whole to review Advocacy & Inclusion Committee memo
- Liaison committees to report on Atlantic Mayors Congress and Intergovernmental Affairs
Administration and Human Resources
The Administration and Human Resources Committee discussed ongoing recruitment for seasonal heavy equipment operators needed for the 2025‑26 snow‑clearing season, with hiring targeted before December 4. It also noted the posting of a full‑time Recreational Services Representative position, which closes on November 19, 2025. Updates were provided on the Bi‑Weekly Payroll & Leave Approval Automation project, slated for completion by December 18, and on the revision of the Town's Tax Collection Policy, which will be reviewed at a future council meeting.
- Recruitment of Seasonal Heavy Equipment Operators for 2025‑26 snow‑clearing season (positions to be filled by Dec 4)
- Recruitment of Recreational Services Representative – full‑time position (posting closes Nov 19, 2025)
- Payroll & Leave Automation Project – bi‑weekly system update, target completion Dec 18
- Tax Collection Policy – revised policy under development for future council review
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee reviewed several updates, including the status of History House remediation and the annex project. An updated construction quote for the History House Annex has been sent to the Federal and Provincial Governments and the committee is awaiting a response. Additional items discussed were a community profile dashboard meeting with Memorial University's Regional Analytics Lab, distribution of framed certificates to new businesses, and a bus tour partnership for newcomers.
- History House remediation documents are being prepared for tender
- Updated construction quote for History House Annex sent to Federal and Provincial Governments, response pending
- Meeting arranged with Memorial University's Regional Analytics Lab to support a community profile dashboard
- Framed certificates to be distributed to new businesses that opened this year
- Partnership with the Association for New Canadians for a community bus tour and lunch
Planning and Land Use Development Committee
The Planning and Land Use Development Committee will vote on a motion to conditionally approve application C2025-153 for a 13‑unit residential condominium at 46‑50 Convent Lane, subject to water resource requirements. It will also accept the Torbay 2025 permit listings for the weeks ending November 19, 2025. Updates include the town’s housing incentive grants of $10,000 for missing‑middle units and $15,000 for affordable units, and a federal contribution of $26.8 million toward the Great Pond water‑supply project. An amendment to the Development Regulations (No. 17, 2025) to speed secondary‑suite permitting will be discussed.
- Motion to conditionally approve application C2025-153 for a 13‑unit condo at 46‑50 Convent Lane
- Motion to accept Torbay 2025 permit listings for weeks ending Nov 19 2025
- Housing Incentive Package grants: $10,000 for missing‑middle housing, $15,000 for affordable housing units
- Federal funding of $26.8 million (70% of total) for Great Pond water‑supply development
- Development Regulations Amendment No. 17 (2025) to accelerate secondary‑suite permitting
Regular Public Council
The Torbay Regular Public Council will adopt the agenda and the minutes from the October 27 meeting, hear a proclamation for World Planning Day, and receive several pieces of correspondence. A key item is the memo to approve the Canada Housing Infrastructure Contribution Agreement (CHIFC‑001015). The meeting also includes reports and motions from various committees and new business items from council members.
- Adoption of agenda and October 27 meeting minutes
- Proclamation of World Planning Day (Nov 8, 2025)
- Memo: Canada Housing Infrastructure Contribution Agreement (CHIFC‑001015)
- Municipal Assessment Agency (MAA) nominations to Urban Board
- Reports and motions from the Infrastructure and Public Works Committee
Corporate Services
The Corporate Services Committee reviewed financial activity for the period October 23‑November 5, 2025, including payroll for 58 employees totaling $125,749.33, 48 cheques totalling $169,154.83, and 73 accounts‑payable invoices totalling $487,874.05. It presented a set of invoices over $5,000, amounting to $459,726.36, for Council approval. The meeting also covered a deferred donation request from Holy Trinity High varsity girls basketball, draft Restricted Reserve Fund and Security‑Deposit policies, tax‑sale proceeds, and upcoming inventory and budget‑to‑actual reviews.
- Approval of invoices over $5,000 totaling $459,726.36 (e.g., $143,563.47 for winter road salt, $66,572.01 for GFL Environmental collection)
- Payroll processed for 58 employees, total $125,749.33 for the two‑week period
- Cheque register: 48 cheques issued, total $169,154.83
- Accounts payable: 73 invoices processed, total $487,874.05
- Draft Restricted Reserve Fund Policy to be presented to Council in November
Economic Development, Tourism, History and Culture Committee
The committee reviewed updates on the History House Annex proposal, which has an estimated cost of $700,000 and seeks funding from ACOA and the province. Staff also reported on the completion of public engagement for a regional transportation project and outlined plans for a regional tourism strategy and experiential tourism pilot projects.
- History House Annex proposal seeking $700,000 in funding
- Regional Transportation Project public engagement completed
- Regional Tourism Plan to include experiential tourism pilot projects
- Christmas Guide available in print and digital formats
- Bradbury Memorial design to be revised for affordability
Regular Public Council
The Torbay Council will adopt the meeting agenda and minutes, issue proclamations for National Child Abuse Prevention Month and National Disability Employment Awareness Month, hear reports from several committees, and approve a $550,504.90 payment for corporate services invoices. No new motions are listed beyond the invoice approval.
- Adoption of the agenda
- Adoption of the final 2021‑2025 and first 2025‑2029 council meeting minutes
- Proclamation of National Child Abuse Prevention Month 2025
- Proclamation of National Disability Employment Awareness Month
- Approval of $550,504.90 payment for corporate services invoices
Corporate Services
The Corporate Services Committee reviewed payroll reports and expenditures for September and October 2025. The body recommended the approval of several high-value invoices and updates to bank account signatories following an election.
- Approval of invoices totaling $96,498.21, including $20,119.40 for Black & McDonald Traffic Lights Project
- Approval of $19,089.29 for Platinum Construction culvert replacement
- Approval of $16,377.96 for Cahill Technical Services piping for Tyndale Pump House
- Recommendation to add Colleen Tapper as Deputy Mayor to RBC account signatories
- Deferral of a $5,000 donation request for Holy Trinity High Varsity Girls Basketball Team to the next budget cycle
Planning and Land Use Development Committee
The Planning and Land Use Development Committee will consider motions to approve a 6-unit apartment building at 1545 Torbay Road and a Crown land acquisition for a 45-unit complex at 1068 Torbay Road. The committee also plans to award a contract for an Active Transportation Study.
- Motion to approve 6-unit apartment at 1545 Torbay Road
- Motion to approve Crown land acquisition for 45-unit apartment at 1068 Torbay Road
- Contract award for Active Transportation Study to Englobe Corp. for $37,736
- Water allocation freeze for new development
- Housing Incentive Package offering $10,000-$15,000 grants
Administration and Human Resources
The committee announced that Negar Khajehpour has accepted the Engineer (HAF-2) position in Planning & Development for the Housing Accelerator Funding Project. It also reviewed the ongoing recruitment for seasonal heavy‑equipment operators for the 2025‑26 snow‑clearing season, with a target fill date of November 14, 2025. An update was given on the Payroll & Leave Automation project, now extending to unionized staff with full implementation expected by November 19, 2025. The town also confirmed a Council/Staff Meet‑and‑Greet event at Plaza Bowl on November 7, 2025.
- Engineer (HAF-2) hired for Housing Accelerator Funding Project – Negar Khajehpour
- Recruitment for seasonal heavy‑equipment operators for 2025‑26 snow‑clearing season, aim to fill by Nov 14 2025
- Payroll & Leave Automation project expanded to include unionized employees, full rollout by Nov 19 2025
- Council/Staff Meet‑and‑Greet event scheduled for Nov 7 2025, 1‑3 PM at Plaza Bowl
- Next committee meeting set for Monday, Nov 3 2025
Regular Public Council
The council will conduct the swearing-in of new council members. The meeting also includes the confirmation of the Deputy Mayor.
- Swearing in of new council
- Confirmation of Deputy Mayor
🗳️ How they voted (2 roll-call votes)
Regular Public Council
The Torbay Town Council will formally adopt the meeting agenda and the minutes from the September 2, 2025 Public Council meeting. Business arising will include Corporate Services reports. New business will feature remarks from the Mayor, Deputy Mayor and each councillor. The session will conclude with a question‑and‑answer period, a notice of the next meeting, and adjournment.
- Adoption of the meeting agenda
- Adoption of September 2, 2025 council minutes
- Business arising – Corporate Services reports
- New business – statements from Mayor and councillors
- Question & Answer session
Regular Public Council
The Town Council will meet to discuss reports and motions from several committees, including Planning and Land Use Development and Infrastructure and Public Works. The meeting includes a question and answer session for residents.
- Planning and Land Use Development Committee reports and motions
- Corporate Services reports and motions
- Economic Development, Tourism, History and Culture report and motion
- Infrastructure and Public Works reports and motions
- Recreation and Community Services report and motion
Administration and Human Resources
The Administration and Human Resources committee discussed the status of several job recruitments and a payroll automation project. The body is tracking hiring timelines for planning and recreation staff and the transition of employees to a new payroll system.
- Interview schedule confirmed for Planning Technician
- Job posting open for Engineer (HAF-2) until September 5, 2025
- Interviews for Fall/Winter Part-Time Program Staff scheduled for August 25-29, 2025
- Payroll & Leave Automation Project expanded to all non-unionized employees
Economic Development, Tourism, History and Culture Committee
The committee discussed updates on the Lower Street Stage, Regional Transit Study, and the Mannion Project. A motion was made to transfer and take ownership of the Mannion Collection for a one-time cost of $19,607.50 and an annual hosting fee of $2,640, funded by a Canadian Heritage grant. The committee also noted the Bradbury Memorial Project received only one submission and is looking at other options.
- Mannion Collection ownership transfer recommended for $19,607.50
- Lower Street Stage electrical work awaiting NL Power inspection
- Regional Transit Study online survey exceeds 350 responses
- Bradbury Memorial Project seeking alternative options after one submission
- History House planning fall programming and October paranormal event
Regular Public Council
Torbay Town Council will meet to adopt the agenda and minutes from the previous meeting, hear a presentation from the Green Team, and discuss proclamations for Ukraine Independence Day. The agenda includes reports from various committees regarding planning, administration, and infrastructure.
- Adoption of July 7, 2025 Public Council Meeting minutes
- Presentation from Green Team 2025
- Proclamation of Ukraine Independence Day
- Motion to approve invoice from Morel Music International Inc
- Motion to appoint authority of Fire Prevention By-law
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee discussed updates on local infrastructure and tourism. The body is managing a request for proposals for the Bradbury Memorial and preparing for a new website launch.
- Bradbury Memorial: RFP issued to three firms with submissions due Aug. 11
- Website update: Soft launch scheduled for Aug. 20
- Lower Street stage: Contractor secured; awaiting coordination with NL Power
- Multi-cultural Festival: Approximately 350 people attended
- Regional Transit study: Recent media coverage reported to assist with funding and engagement
Administration and Human Resources
The Administration and Human Resources Committee will review recruitment updates for a Planning Technician, an Engineer (HAF‑2), and fall/winter part‑time program staff. It will receive an update on the payroll and leave automation project, which is being extended to unionized employees with a target of full operation by September 1 2025. A motion will be considered to adopt the Staff Professional Development & Training Policy effective August 5 2025.
- Planning Technician (Planning & Development) job posting posted online, closing August 15, 2025
- Engineer (HAF‑2) (Planning & Development) job description being finalized
- Fall/Winter Part‑Time Program Staff position posted, closing August 8, 2025
- Payroll & Leave Approval Automation project expanding to include unionized staff, target full implementation by September 1, 2025
- Motion to adopt the Staff Professional Development & Training Policy effective August 5, 2025
Regular Public Council
The Torbay Town Council will meet to discuss reports from various committees, including Planning and Land Use and Corporate Services. The meeting includes a proclamation for Pride Festival Week and a question and answer session for residents.
- Proclamation for Pride Festival Week (July 9 - July 20, 2025)
- Planning and Land Use Development Committee reports and motions
- Corporate Services reports and motions
- Recreation and Community Services Committee minutes
- Liaison reports from Northeast Avalon Joint Council and Torbay Volunteer Fire Department
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee reviewed progress on infrastructure and cultural projects. Discussions focused on power installation for the Lower Street Stage and the fabrication process for the Bradbury Memorial.
- Lower Street Stage: Coordination with NL Power for underground power installation
- Bradbury Memorial: RFP to be sent for 3 quotes to fabricate and install on History House grounds
- HH Annex Proposal: Meeting scheduled with Provincial representative for July 8
- Regional Transportation Study: Feasibility study 80% complete with summer public engagement sessions
- History House: Reported 556 total visitors for June 2025
Special Public Council
The Council will consider a motion to approve a list of road repairs, culvert replacements, and related engineering services totaling $1,003,182.01. The projects are funded through the Canada Community Building Fund and stay within the town's 2025 budgeted amount of $1,128,544.00. A contract for engineering services with Englobe Corp. for $99,935.00 (HST inclusive) is also part of the motion.
- Approve Infrastructure and Public Works project list and submit a Capital Investment Plan to the Canada Community Building Fund
- Engineering consultant contract awarded to Englobe Corp. for $99,935.00 HST inclusive
- Road repairs: Garden Road ($310,862.88), Oceanview Hill ($63,355.69), Whitens Lane ($131,549374), Piperstock Place ($152,288.52)
- Culvert replacements: Whitty’s Lane ($65,678.00), Crowes Lane ($59,825.93)
- Total project cost $1,003,182.01, staying within the $1,128,544.00 budget
Administration and Human Resources
The Administration and Human Resources Committee received updates on two hiring processes for a Project Manager and a Senior Engineer in Planning & Development, with next steps still pending. It was briefed on the Payroll & Leave Approval Automation project, which has been expanded to include all non‑unionized employees for the June 5‑18 payroll period and is targeted to be fully operational by July 30, 2025. The committee also reviewed a draft Staff Professional Development and Training Policy, which will be examined further at an upcoming Committee of the Whole meeting. No formal decisions were made at this meeting.
- Recruitment & selection update for Project Manager (HAF‑2) – Planning & Development
- Recruitment & selection update for Senior Engineer (HAF‑2) – Planning & Development
- Payroll & Leave Approval Automation project expanded to all non‑unionized staff for June 5‑18 payroll; full operation targeted by July 30, 2025
- Draft Staff Professional Development & Training Policy to be reviewed at Committee of the Whole
Regular Public Council
The Torbay Town Council will adopt the agenda and minutes, hear reports, and vote on several resolutions. Key decisions include appointing the Town Clerk as Returning Officer and naming an Alternate Returning Officer for the October 2, 2025 municipal election, and setting nomination and advance poll days. Additional motions approve distribution of Great Pond Watershed meeting notes and accept the May 21, 2025 permit listings.
- Appointment of Town Clerk Kim Osmond as Returning Officer for the Oct 2, 2025 municipal election (RES-150-2025).
- Appointment of Accounts Receivable Administrator Holly Walters as Alternate Returning Officer (RES-151-2025).
- Designation of Sep 4, 2025 (8 a.m.–8 p.m.) as Nomination Day (RES-152-2025).
- Designation of Sep 19, 2025 (8 a.m.–8 p.m.) as Advance Poll Day (RES-153-2025).
- Acceptance and distribution of Great Pond Watershed meeting notes to property owners (RES-147-2025).
🗳️ How they voted — 1 divided vote
Planning and Land Use Development Committee
The Planning and Land Use Development Committee approved a motion to table Development Regulations Amendment #17, which makes secondary and in‑law suites a discretionary use in the Residential Large Lot zone. It also tabled a motion to conditionally approve application C2025-017 for a single dwelling at 21 Spray Lane. The committee accepted the Torbay 2025 permit listings for the weeks ending May 21, 2025, and noted a $26.8 million federal contribution toward the Great Pond water‑supply project.
- Table motion to adopt Development Regulations Amendment #17 (Secondary/In‑law Suite Amendment) listing secondary suites as discretionary in the RLL zone
- Table motion to conditionally approve single‑dwelling application C2025-017 at 21 Spray Lane
- Table motion to accept Torbay 2025 permit listings for weeks ending May 21, 2025
- Federal government announced $26.8 million funding for Great Pond water‑supply development (70% of total)
- Council resolution freezing new water allocations effective Oct 1 2024, with limited exceptions
Administration and Human Resources
The Administration and Human Resources Committee reviewed staffing updates and administrative projects. The body moved to uphold an external investigation report and dismiss a Municipal Code of Conduct complaint.
- Motion to dismiss a Municipal Code of Conduct complaint based on an external investigation report
- Hiring of Katelyn Banks as Museum Educator (Part-Time)
- Hiring of Ryan Christopher as Museum Interpreter (Summer Student)
- Hiring of Ally Daud as Infrastructure & Recreation Worker I (Summer Position)
- Progress update on the Bi-Weekly Payroll & Leave Approval Automation project
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee will consider two resolutions that acknowledge the town’s authority to enter the Canada Housing Infrastructure Fund agreement and grant the Chief Administrative Officer signing authority for that agreement. The committee also reviews updates on several local projects, including the Lower Street Stage power work, the Bradbury Memorial design process, the Annex proposal review, and the Newcomers project brochure and upcoming multicultural festival. Additional items include marketing activities, History House visitor statistics, and staff updates.
- Lower Street Stage – electrical installed; plan to place power lines underground
- Bradbury Memorial – design and location recommendations to be made; RFP to follow
- Annex proposal – draft complete, under review; next step is meeting with ACOA
- Newcomers project – brochure and booklet ready; multicultural festival set for July 27 at History House
- Resolution to give the Chief Administrative Officer signing authority for the Canada Housing Infrastructure Fund agreement
Regular Public Council
The Torbay Public Council will adopt the agenda and minutes from the previous meeting. The body will also hear proclamations for Recreation Month and Red Shirt Day, and review reports from various committees including Planning, Infrastructure, and Economic Development.
- Adoption of Public Council Meeting Minutes (May 12, 2025)
- Proclamation of Recreation Month (June 2025)
- Proclamation of Red Shirt Day (May 28, 2025)
- Planning and Land Use Development Committee Reports
- Infrastructure and Public Works Committee Reports
Corporate Services
The Torbay Corporate Services Committee will review recent payroll, cheque and accounts‑payable reports. It will consider three motions: approval of invoices totaling $231,368.73, a $1,500 donation to Holy Trinity High School, and a deferred motion to reallocate $22,753.97 for fleet replacement. The meeting also includes a budget‑to‑actual review.
- Approve invoices totaling $231,368.73 for vendors such as East Coast Trail Association, Farrell’s Excavating, GFL Environmental, Stantec Consulting, and Triware
- Donate $1,000 from Public Relations and $500 from Recreation to Holy Trinity High School cap and gown ceremony and athlete‑of‑the‑year awards
- Proposed reallocation of $22,753.97 unspent budget to purchase a 1/2‑ton pickup ($2,084.57) and loader replacement ($20,669.40); motion deferred
- Review payroll for 53 employees amounting to $122,742.36 for the period May 8‑21, 2025
- Review accounts payable: 249 invoices totalling $349,177.51 for the period May 8‑20, 2025
Planning and Land Use Development Committee
The committee accepted motions to distribute the Great Pond watershed meeting notes and to approve the May 21 permit listings. It received updates on the Great Pond water supply studies, including a federal $26.8 million contribution covering 70 % of the project, and noted the ongoing freeze on new water allocations. The body also discussed the Housing Incentive Program application form, a secondary‑suite amendment, and several pending development applications.
- Motion to accept and distribute Great Pond watershed meeting notes to property owners
- Federal government announced $26.8 million funding for Great Pond water supply (70 % of total cost)
- Development Regulations Amendment No. 17, 2025 – secondary suites amendment preparation
- Housing Incentive Program application form and bulletin sent to legal advisor for review
- AIP issued for multiple projects: 585 Indian Meal Line (49‑unit condo), 1068 Torbay Road (45‑unit apartment), 1172 Torbay Road (self‑storage), 51 North Pond Road (28 units), 7 Darryl Pye Drive (14 units)
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee met on May 20, 2025. It approved a motion to change the official name of History House to "Torbay History House." The committee also discussed a pending proposal for a History House annex to be submitted to ACOA by June 30, a joint electric‑vehicle study with PC‑SP, and ongoing maintenance and summer event planning for the History House.
- Motion carried to rename History House to "Torbay History House."
- Draft proposal for a History House annex to be submitted to ACOA by June 30.
- Joint electric‑vehicle study with PC‑SP to inform municipal fleet adoption.
- Summer guide distributed online and content development for the town website.
- Maintenance work ongoing on History House grounds and building fixtures.
Regular Public Council
This is the agenda for Torbay's regular public council meeting on May 12, 2025. Council will adopt the agenda and minutes, hear proclamations, and receive reports from several committees, including Planning and Land Use Development, Corporate Services, and Recreation and Community Services. The agenda includes motions from these committees, but the specific details are in the attached reports. The meeting will also include a question and answer session and is scheduled to adjourn after new business.
- Proclamations for Early Childhood Educator's Week (May 25-31) and Public Works Week (May 18-24)
- Planning and Land Use Development Committee reports with motions (pages 44-198)
- Corporate Services reports with motions (pages 202-309)
- Recreation and Community Services reports with motions (pages 313-333)
- Liaison committee updates, including Royal Newfoundland Constabulary and Torbay Volunteer Fire Department
Planning and Land Use Development Committee
The Planning and Land Use Development Committee is deciding on several development applications, including a recommendation to refuse a proposed 28-unit condominium development at 1669 Torbay Road due to steep slopes and public opposition. The committee also recommends conditional approval for a home-based office at 1693 Torbay Road and a new dwelling at 17-25 Evening's Path. Updates on housing initiatives, water supply studies, and subdivision progress are provided for information.
- Conditional refusal of 28-unit residential development at 1669 Torbay Road (C2025-006) due to slopes exceeding 15% and public objections
- Conditional approval of home-based office at 1693 Torbay Road (BR2025-002)
- Conditional approval of new dwelling at 17-25 Evening's Path (C2025-038) with lot area variance of ~130 m²
- Response to St. John's regional plan amendment for 55 Groves Road, questioning water supply capacity
- Water allocation freeze remains in effect; $26.8M federal funding for Great Pond water supply
Administration and Human Resources
The Administration and Human Resources Committee reviewed recruitment updates, including several new hires and summer positions, and discussed the ongoing payroll automation project. The meeting was largely informational, with no major decisions or public hearings.
- Shane Blundon hired as Planning & Development Ambassador summer student (June 12–Sept 5)
- Alison Hollahan hired as Recreation Coordinator (starts May 12)
- Andrew Percy returning as Infrastructure & Recreation Worker I for summer
- Hannah Cooper hired as Heritage Coordinator & Museum Registrar at Torbay History House & Museum
- Bi-weekly payroll and leave approval automation project underway, target completion by June 30
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee met to discuss ongoing initiatives, including the Lower Street Stage electrical work, a tourism photo contest, and the Mannion project website development. They also reviewed marketing plans and History House activities. The meeting was largely informational with no formal decisions or votes.
- Lower Street Stage: underground electrical connection to be installed, storyboard to be developed
- Tourism photo contest to be promoted next week, prizes for top three entries
- Mannion project: initial meeting with developer Govstack for website section, domain registration pending
- Summer Guide sent to print this week
- History House: Hall of Fame ceremony May 10, Holy Trinity High School Art Exhibition May 5-June 8
Regular Public Council
This is the agenda for Torbay's regular public council meeting on April 28, 2025. Council will adopt the agenda and prior minutes, hear a delegate from Captain Matthew Davis Drive, and receive reports from several committees, including planning, corporate services, and recreation. Key items include motions on planning and development, approval of invoices over $5,000, and various proclamations for volunteer, safety, and mental health weeks.
- Proclamations for National Volunteer Week (Apr 27-May 3), Municipal Awareness Week, Safety and Health Week (May 5-10), and Mental Health Week
- Delegate: Terry Sharpe, resident of Captain Matthew Davis Drive
- Planning and Land Use Development Committee report with motions (pages 72-169)
- Corporate Services: motion for invoices over $5,000
- Recreation and Community Services Committee report with motions (pages 179-194)
🗳️ How they voted — 1 divided vote
Planning and Land Use Development Committee
The Planning and Land Use Development Committee is recommending conditional approval for a 28-unit condominium development at 1669 Torbay Road, reduced from an earlier 81-unit proposal after public objections. The committee also discussed housing initiatives, water supply studies, and various subdivision and enforcement updates. The motion will go to the public Council meeting on April 28, 2025.
- Conditional approval of 28-unit condo development at 1669 Torbay Road, subject to well yield testing and traffic study
- Water allocation freeze remains in effect; $26.8M federal funding for Great Pond water supply
- Secondary suites text amendment (Development Regulations Amendment No. 17, 2025) in progress
- Permit listings for weeks ending April 23, 2025 accepted as tabled
- Multiple larger developments in progress: 585 Indian Meal Line (49 units), 1068 Torbay Road (45 units), 51 North Pond Road (28 units)
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee reviewed updates on the History House report, Best of Torbay Awards, and plans for a multicultural art festival. They also discussed marketing initiatives, the Mannion Project, and spring/summer programming. The committee approved a motion to appoint Noah Morritt to the Museum Advisory Committee.
- Motion RES-1-2025 to appoint Noah Morritt to Museum Advisory Committee carried
- History House draft report to be presented at Committee of the Whole
- Multicultural art festival planned for early summer in partnership with History House
- Mannion Project: website redesign and Deed of Gift transfer in progress
- Museum Advisory Committee awaiting report on mould issue at History House
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for several positions, including summer students, a project manager, and a recreation coordinator, with updates to follow. They also reviewed finalized 2025 mandate letters for directors and an automation project for payroll and leave approvals. The meeting was procedural, with no decisions made by the committee itself.
- Seasonal Heavy Equipment Operator position awarded to Jordan Cross, May 1-Aug 27, 2025
- Project Manager (HAF-2) job posting closed April 21, 2025
- Recreation Coordinator job posting closed April 17, 2025
- 2025 Summer Day Camp interview process completed, offer letters being prepared
- Bi-weekly Payroll & Leave Approval Automation project targeted for May 15, 2025
Regular Public Council
This is the agenda for Torbay's regular public council meeting on April 14, 2025. Council will adopt the agenda and minutes from March 31, consider proclamations for World Maternal Mental Health Day and Earth Day, and receive reports from six standing committees, including planning, corporate services, and infrastructure. Most items are routine approvals, but the planning and land use development committee has motions that may involve specific development decisions.
- Proclamations for World Maternal Mental Health Day (May 7, 2025) and Earth Day (April 22, 2025)
- Planning and Land Use Development Committee report with motions (pages 58-116)
- Corporate Services Committee report with motions (pages 120-124)
- Infrastructure and Public Works Committee report with motions (pages 131-139)
- Economic Development, Tourism, History and Culture Committee report with one motion (pages 125-130)
🗳️ How they voted (13 roll-call votes)
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for several positions, including summer students, a project manager, and recreation staff, and reviewed 2025 mandate letters for directors. They also scheduled a meeting about automating bi-weekly payroll and leave approvals, aiming for implementation by May 15, 2025.
- Interviews scheduled for Planning & Development Ambassador summer student position (April 11)
- External posting for Project Manager (HAF-2) closes April 21
- Three new part-time Recreation Customer Service Representatives hired: Susan Howlett, Pamela Mullins, Diane Hanlon
- Recreation Coordinator posting closes April 17
- Payroll and leave approval automation project meeting with TownSuite set for April 15
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee discussed updates on economic development, marketing, and History House operations. Key items include a revised ACOA annex proposal to be resubmitted in early May, the Mannion Project website redesign, and ongoing History House projects like the Bradbury Memorial and a potential name change. The committee also passed a motion supporting the East Coast Trail Community Hike on June 7, 2025.
- Annex proposal to ACOA: initial meeting held, positive discussion, revised proposal to be resubmitted in early May
- Mannion Project: meeting scheduled with website designer for new genealogy data website strategy
- History House March stats: 363 visitors, 58.5 volunteer hours
- Bradbury Memorial: TMAC to select location, RFP to be issued for design/construction
- Motion of support for East Coast Trail Raisers Community Hike on June 7, 2025
Regular Public Council
The Torbay Town Council is holding its regular public meeting on March 31, 2025. The agenda includes appointing an acting town clerk, adopting the previous meeting's minutes, and receiving reports from several committees, including planning, infrastructure, and recreation. Most items are routine procedural matters, with no major public hearings or large contracts listed.
- Appointment of Holly Walters as Acting Town Clerk for the March 31, 2025 meeting
- Proclamation of Heart Failure Awareness Week (May 4-10, 2025)
- Reports from Planning and Land Use Development, Infrastructure and Public Works, and other committees
- Liaison updates from Atlantic Mayors Congress, RNC, and other bodies
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee met to discuss several ongoing projects, including a potential name change for History House to 'History House Cultural Centre' and the results of a basement inspection. They also reviewed updates on the Best of Torbay awards, regional transportation consultations, website redesign, and a potential Irish delegation visit. No formal decisions were made; most items were updates or discussions.
- History House basement inspection complete; report with recommendations and costs due within two weeks
- Proposed name change: History House to 'History House Cultural Centre'
- Best of Torbay awards event scheduled for April 27
- Regional transportation public consultations planned for May
- Potential Irish delegation visit in September; considering a 'Day in Torbay' event
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for several positions, including staffing for the Housing Accelerator Funding Program, summer students, and part-time recreation staff. They also reviewed administrative items such as 2025 mandate letters, a payroll automation project, and workplace harassment training. No formal decisions were made; updates will be provided to council.
- Staffing requirements for Housing Accelerator Funding Program in Planning & Development
- Planning & Development Ambassador 2025 Summer Student job posting closed
- 2025 Summer Day Camp job postings closed with high response
- Recreation Customer Service Representative (Part-Time) job posting closed
- Bi-weekly payroll and leave automation project targeted for May 1, 2025
Regular Public Council
Torbay council is holding its regular public meeting on March 18, 2025, with items including a D.A.R.E. program donation presentation, committee reports, and liaison updates. The most consequential item is a proposed text amendment to allow secondary suites in residential zones, which was previously approved for public consultation. Council will also consider adopting four existing regulations as bylaws under the new Towns and Local Service Districts Act.
- Proposed text amendment to allow secondary suites in residential zones (public consultation)
- Adoption of Mobile Vending, Civic Address, Mineral Working, and Noise and Nuisance bylaws
- D.A.R.E. Program Donation presentation by Sgt. Cunningham
- Municipal Symposium and Urban and Rural Planning Act Amendments correspondence
- Committee reports from Planning, Administration, Corporate Services, and others
Corporate Services
The Corporate Services Committee reviewed routine financial reports, including payroll, cheques, and accounts payable, and discussed cyber security insurance. It recommends approving $508,420.79 in invoices over $5,000 and several small donations to local athletes. The committee also reviewed the audited 2024 Canada Community Building Fund report and deferred one donation request.
- Invoices totaling $508,420.79 recommended for approval, including $175,624.05 to Cal Legrow Insurance and $60,919.99 to GFL Environmental
- Donation of $500 recommended for Caden Stock to compete at World Cup in Turkey
- Donation of $200 recommended for Caitlyn Maynard for synchro skating nationals
- Donation of $200 recommended for John Ayers for karate nationals
- Donation request from NL Road Cycling team not approved; deferred Angela LeGrow request
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for several positions, including the new Museum Manager for the Torbay History House & Museum, summer staff, and part-time recreation roles. They also reviewed staffing for the Housing Accelerator Funding Program, finalized 2025 mandate letters for directors, and planned to automate bi-weekly payroll and leave approvals by May 1, 2025. No formal decisions were made; items were updates and discussions.
- Donna Norvey appointed Museum Manager, Torbay History House & Museum, effective March 13, 2025
- Summer Day Camp and Planning & Development Ambassador postings close March 14, 2025
- Recreation Customer Service Representative and Heritage Coordinator postings close March 21, 2025
- Payroll and leave approval automation project targeted for May 1, 2025
- Respectful Workplace & Harassment Prevention Plan refresher training due by March 31, 2025
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee discussed updates on several projects, including a basement inspection report for History House, efforts to engage newcomers, a new town website, and the Best of Torbay nominations. They also reviewed the acting curator's report covering museum operations, a memorial RFP, and upcoming programs.
- History House basement inspection report pending with remediation options and costs
- Regional Transportation Study contract awarded to Fundamental; public workshop planned
- New monthly newsletter 'Torbay Talks' launched
- RFP for Bradbury Memorial to be distributed to 3 local firms
- Short film 'OFFSPRING' filmed at History House; interest from another filmmaker
Regular Public Council
This is a regular public council meeting with a standard agenda: adopting the agenda and previous minutes, receiving committee reports, and considering motions. The most substantive items are the reports from the Planning and Land Use Development, Corporate Services, and Infrastructure and Public Works committees, which may include decisions on permits, contracts, and projects. The agenda is largely procedural, with no major standalone items listed.
- Proclamation for Purple Day for Epilepsy 2025
- Correspondence: Steps for Life 5km Walk team request
- Committee reports from Planning, Corporate Services, Infrastructure, and others
- Next meeting scheduled for March 17, 2025
Infrastructure and Public Works Committee
The Infrastructure and Public Works Committee discussed ongoing capital projects, including the North Pond water treatment plant, storm water mitigation, and trail development. They also agreed to recommend two new bylaws—Boil Order and Use of a Source of Water, and Traffic—for Council adoption, and decided not to snow-clear a section of Robins Pond Hill Road past the paved area.
- North Pond water treatment plant: $950,000 Phase 1, $3,000,000 Phase 2, $3,535,560 Phase 3; RFP stage, construction expected Fall 2025
- Storm water mitigation projects at Bridge Road, Whiteways Pond Brook, The Gully, Rattling Brook Drive; deadline extended to January 2026
- Common Generator Project out to tender, closing February 26, 2025; deadline extended to January 2026
- Committee agreed to adopt Boil Order and Use of a Source of Water By-Law 2025 and Traffic By-Law 2025
- Town will not snow-clear Robins Pond Hill Road past the paved area; property owner's request denied
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for a Museum Manager, staffing for the Housing Accelerator Funding Program, and 2025 Summer Day Camp positions. They also reviewed updates on automating payroll and leave approvals and on respectful workplace training. No formal decisions were made; items were updates and discussions.
- Museum Manager job posting for Torbay History House & Museum closed Feb 24, 2025; interviews to be scheduled
- Initial discussion on staffing requirements for Housing Accelerator Funding Program; job descriptions to be drafted
- Nine 2025 Summer Day Camp job postings open until March 14, 2025
- Bi-weekly payroll and leave approval automation project targeted for April 1, 2025
- Respectful Workplace & Harassment Prevention Plan refresher training for all staff by March 31, 2025
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee discussed several items, including a recommendation to lease the RBC Building, an update on History House renovations, and the start of a new immigration coordinator. The committee also noted progress on a regional transportation feasibility study and preparations for a new website. No final decisions were made; the RBC Building lease recommendation will go to Council.
- Motion to recommend Council lease the RBC Building and draft a lease with terms
- History House basement renovation options awaiting contractor start date
- New immigration coordinator Yuliia Fedonenko started last week
- Regional Transportation Feasibility Study RFP deadline March 3; one submission received
- New website kickoff meeting with developer scheduled March 7
Regular Public Council
This is the agenda for Torbay's regular public council meeting on February 17, 2025. Council will adopt the agenda and previous minutes, hear proclamations, and receive reports from several committees including Planning and Land Use Development, Corporate Services, and Infrastructure and Public Works. The meeting includes motions arising from those committee reports, though specific details are in the attached background documents.
- Proclamations for Easter Seals Month (March 2025) and Heart Month (February 2025)
- Reports and motions from Planning and Land Use Development Committee (Feb 12, 2025)
- Reports and motions from Corporate Services Committee (Feb 12, 2025)
- Reports and motions from Infrastructure and Public Works Committee (Feb 12, 2025)
- Minutes from Torbay Volunteer Fire Department general meeting (Feb 10, 2025)
🗳️ How they voted — 1 divided vote
Administration and Human Resources
The Administration and Human Resources Committee discussed hiring and recruitment matters. They confirmed the appointment of Yuliia Fedonenko as Immigration Settlement Coordinator on a 12-month contract, and reviewed the job posting for a Museum Manager at the Torbay History House & Museum. The committee also discussed developing an employee professional development policy and an ongoing project to automate biweekly payroll and leave approvals.
- Yuliia Fedonenko appointed Immigration Settlement Coordinator (12-month contract)
- Museum Manager position posted, closing February 21, 2025
- Employee Professional Development & Training Policy under development
- Biweekly payroll and leave approval automation project targeted for completion by April 30, 2025
Regular Public Council
This regular public council meeting includes routine adoption of agenda and minutes, a tribute to Councillor Ward Gosse, presentations, proclamations, and a question-and-answer session. The most substantive item is a motion to adopt the Torbay Volunteer Fire Department Operating By-law, which appears twice on the agenda. Other business includes reports from committees and liaison updates.
- Motion to adopt Torbay Volunteer Fire Department Operating By-law
- Cheque presentation to North East Avalon Food Bank
- Proclamations for Eating Disorders Awareness Week, Scout Guide Week, and Municipal Heritage Week
- Question from resident regarding former watershed area
- Adoption of minutes from January 6, 2025 public council meeting
🗳️ How they voted (24 roll-call votes)
Administration and Human Resources
The Administration and Human Resources Committee discussed routine updates on recruitment, including an ongoing interview process for an Immigration Settlement Coordinator and a job description review for the Museum Manager. They also noted the finalized CAO goals for 2025 and progress on automating bi-weekly payroll and leave approvals, targeted for completion by April 1, 2025. No decisions were made; all items were informational.
- Immigration Settlement Coordinator - 12-month placement contract, interviews scheduled for January 30, 2025
- Museum Manager job description review for Torbay History House & Museum
- CAO Goals & Objectives for 2025 finalized and distributed
- Bi-weekly payroll and leave approval automation project, target completion April 1, 2025
Regular Public Council
This agenda for the Torbay Regular Public Council meeting contains only portal navigation text and no listed agenda items. It appears to be a procedural placeholder with no decisions or discussions specified.
Administration and Human Resources
This is a routine administrative meeting of the Administration and Human Resources Committee. Members discussed recruitment for an Immigration Settlement Coordinator, reviewed the CAO's goals and objectives, and received updates on payroll automation, OHS training, and benefits transition. No formal decisions were made; items were informational or in progress.
- Immigration Settlement Coordinator 12-month placement contract - external job posting closed Jan 17, 2025
- CAO Goals & Objectives distributed to council for final review and feedback
- Updated Occupational Health & Safety Program Manual to be printed and distributed
- Bi-weekly payroll and leave approval automation project targeted for completion by April 1, 2025
- Municipal Group Benefits (Canada Life) transition completed effective January 1, 2025
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee is discussing several economic development and tourism items, including drafting an RFP for a regional transportation feasibility study, hiring an immigration settlement coordinator, and addressing the History House basement. The committee is also reviewing museum operations, including visitor statistics and the Mannion Project.
- Drafting RFP for consultant to conduct regional transportation feasibility study
- Immigration settlement coordinator competition closed January 17; interviews planned by end of January/early February
- History House basement: report to outline options being commissioned
- December visitor total at History House: 1,072
- Mannion Project: inventory and Deed of Gift being finalized
Regular Public Council
This is a regular public council meeting with mostly procedural items: adopting the agenda and previous minutes, receiving committee reports, and hearing liaison updates. No major decisions or public hearings are listed on the agenda itself.
- Adoption of agenda and December 9, 2024 minutes
- Business Arising report dated 03 Jan 2025
- Councillor Appleby to address comments from previous meeting
- Reports from Planning, Administration, Corporate Services, and Infrastructure committees
- Liaison updates including RNC and Torbay Volunteer Fire Department