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Torbay, Newfoundland and Labrador

Torbay public meetings in 2025

36 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.

Mon Dec 15, 2025 · 05:00 PM

Special Public Council

Council adopts 2026 budget motions and approves invoices totaling $198,189

The Torbay Public Council will adopt the agenda and minutes from the December 10, 2025 meeting. The primary business involves the Corporate Services Committee reviewing motions for the 2026 Town of Torbay Budget and approving invoices for services including snow clearing, water modeling, and Christmas concert entertainment.

budgetcouncilfinanceplanningpublic-council
Council Chambers
Wed Dec 10, 2025 · 05:30 PM

Regular Public Council

Council will hear a presentation on the town’s current water situation

The Regular Public Council meeting will adopt the agenda and the minutes from the previous meeting. A presentation by Madeleine Florent on the current water situation will be given. The mayor’s report, committee reports, business arising, new business from each councillor, and a question‑and‑answer session will follow.

councilwaterbusiness-arisingnew-businesscommittees
Council Chambers
Wed Dec 3, 2025 · 09:30 AM

Planning and Land Use Development Committee

Committee approves amendment to Torbay Public Notification Policy

The Planning and Land Use Development Committee approved proposed changes to the Town's Public Notification Policy to align with the new Towns and Local Service Districts Act and accelerate housing approvals under the Housing Accelerator Funding program. It also conditionally approved a home‑based office application at 16 Weather Station Road and ordered the removal of a school bus from 125 North Pond Road. The committee authorized a public consultation process for amending accessory‑building standards and accepted the 2025 permit listings.

zoninghousingpolicydevelopmentpermitspublic-notificationaccessory-buildings
Council Chambers
Mon Dec 1, 2025 · 09:00 AM

Economic Development, Tourism, History and Culture Committee

History House Annex proposal moves to next level for potential approval

The Economic Development, Tourism, History and Culture Committee discussed several updates, including a partnership with PictureNL to create a digital brochure of potential film locations, plans for the Bradbury Memorial Project, and support for the Cemetery Committee's summer staffing. The History House Annex proposal received an initial provincial assessment and will be forwarded for further approval. The committee also noted the completion of tourism signage at Torbay Common, History House, and Torbay Beach, and reviewed marketing activities for upcoming holiday events.

economic-developmenttourismhistorycultureannexsignagefilmmemorial
History House
Mon Dec 1, 2025 · 10:00 AM

Administration and Human Resources

Town of Torbay hires seasonal heavy equipment operators for 2025‑26 snow clearing

The Administration and Human Resources Committee announced the hiring of seven seasonal heavy‑equipment operators for the 2025‑26 snow‑clearing season. It also announced the appointment of a full‑time Recreational Services Representative and several part‑time casual recreational staff. The committee reported that the bi‑weekly payroll and leave approval automation project is now complete.

hiringsnow-clearingrecreationpayrollautomation
Council Chambers Boardroom
Mon Nov 24, 2025 · 05:00 PM

Regular Public Council

Council to adopt agenda and minutes for November 10 meeting

Torbay Council will adopt the agenda and minutes from the November 10, 2025 meeting. The session includes a proclamation for 16 Days of Activism Against Gender-Based Violence and a report on the next scheduled meeting for December 8, 2025.

councilagendaminutesproclamationschedulecommittees
Council Chambers
Mon Nov 17, 2025 · 10:00 AM

Administration and Human Resources

Hiring seasonal heavy equipment operators for 2025‑26 snow‑clearing season

The Administration and Human Resources Committee discussed ongoing recruitment for seasonal heavy equipment operators needed for the 2025‑26 snow‑clearing season, with hiring targeted before December 4. It also noted the posting of a full‑time Recreational Services Representative position, which closes on November 19, 2025. Updates were provided on the Bi‑Weekly Payroll & Leave Approval Automation project, slated for completion by December 18, and on the revision of the Town's Tax Collection Policy, which will be reviewed at a future council meeting.

recruitmentsnow-clearingpayrollautomationtax-policyhuman-resources
Council Chambers Boardroom
Mon Nov 17, 2025 · 09:00 AM

Economic Development, Tourism, History and Culture Committee

History House Annex project quote sent to federal and provincial governments

The Economic Development, Tourism, History and Culture Committee reviewed several updates, including the status of History House remediation and the annex project. An updated construction quote for the History House Annex has been sent to the Federal and Provincial Governments and the committee is awaiting a response. Additional items discussed were a community profile dashboard meeting with Memorial University's Regional Analytics Lab, distribution of framed certificates to new businesses, and a bus tour partnership for newcomers.

economic-developmenttourismhistorycultureheritagecommunitymarketing
History House
Mon Nov 17, 2025 · 09:00 AM

Planning and Land Use Development Committee

Committee to conditionally approve 13-unit condo at 46-50 Convent Lane

The Planning and Land Use Development Committee will vote on a motion to conditionally approve application C2025-153 for a 13‑unit residential condominium at 46‑50 Convent Lane, subject to water resource requirements. It will also accept the Torbay 2025 permit listings for the weeks ending November 19, 2025. Updates include the town’s housing incentive grants of $10,000 for missing‑middle units and $15,000 for affordable units, and a federal contribution of $26.8 million toward the Great Pond water‑supply project. An amendment to the Development Regulations (No. 17, 2025) to speed secondary‑suite permitting will be discussed.

zoninghousingwaterpermitsdevelopmentgrants
Council Chambers
Mon Nov 10, 2025 · 05:00 PM

Regular Public Council

Council to consider signing the Canada Housing Infrastructure Fund agreement (CHIFC‑001015)

The Torbay Regular Public Council will adopt the agenda and the minutes from the October 27 meeting, hear a proclamation for World Planning Day, and receive several pieces of correspondence. A key item is the memo to approve the Canada Housing Infrastructure Contribution Agreement (CHIFC‑001015). The meeting also includes reports and motions from various committees and new business items from council members.

housingbudgetzoningcommitteesproclamationscorrespondence
Council Chambers
Thu Nov 6, 2025 · 11:00 AM

Corporate Services

Council to approve $459,726 in invoices, including road salt and services

The Corporate Services Committee reviewed financial activity for the period October 23‑November 5, 2025, including payroll for 58 employees totaling $125,749.33, 48 cheques totalling $169,154.83, and 73 accounts‑payable invoices totalling $487,874.05. It presented a set of invoices over $5,000, amounting to $459,726.36, for Council approval. The meeting also covered a deferred donation request from Holy Trinity High varsity girls basketball, draft Restricted Reserve Fund and Security‑Deposit policies, tax‑sale proceeds, and upcoming inventory and budget‑to‑actual reviews.

financepayrollinvoicesbudgetingpolicycouncil-approval
Council Boardroom
Mon Nov 3, 2025 · 09:00 AM

Economic Development, Tourism, History and Culture Committee

Committee discusses History House annex and regional tourism plans

The committee reviewed updates on the History House Annex proposal, which has an estimated cost of $700,000 and seeks funding from ACOA and the province. Staff also reported on the completion of public engagement for a regional transportation project and outlined plans for a regional tourism strategy and experiential tourism pilot projects.

history-housetourismeconomic-developmenttransportationmemorialsmarketing
History House
Mon Oct 27, 2025 · 05:00 PM

Regular Public Council

Town approves $550,504.90 invoice payment for Corporate Services

The Torbay Council will adopt the meeting agenda and minutes, issue proclamations for National Child Abuse Prevention Month and National Disability Employment Awareness Month, hear reports from several committees, and approve a $550,504.90 payment for corporate services invoices. No new motions are listed beyond the invoice approval.

councilfinanceproclamationscorporate-servicesbudgeting
Council Chambers
Thu Oct 23, 2025 · 09:30 AM

Corporate Services

Corporate Services Committee reviews payroll and approves $96,498.21 in invoices

The Corporate Services Committee reviewed payroll reports and expenditures for September and October 2025. The body recommended the approval of several high-value invoices and updates to bank account signatories following an election.

budgetpayrollinfrastructurebankingpublic-works
Council Boardroom
Tue Oct 21, 2025 · 09:30 AM

Planning and Land Use Development Committee

Committee to approve 6-unit apartment at 1545 Torbay Road

The Planning and Land Use Development Committee will consider motions to approve a 6-unit apartment building at 1545 Torbay Road and a Crown land acquisition for a 45-unit complex at 1068 Torbay Road. The committee also plans to award a contract for an Active Transportation Study.

zoninghousingdevelopmentcrown-landwaterinfrastructureenvironment
Council Chambers
Mon Oct 20, 2025 · 10:00 AM

Administration and Human Resources

Engineer hired for Housing Accelerator Funding Project

The committee announced that Negar Khajehpour has accepted the Engineer (HAF-2) position in Planning & Development for the Housing Accelerator Funding Project. It also reviewed the ongoing recruitment for seasonal heavy‑equipment operators for the 2025‑26 snow‑clearing season, with a target fill date of November 14, 2025. An update was given on the Payroll & Leave Automation project, now extending to unionized staff with full implementation expected by November 19, 2025. The town also confirmed a Council/Staff Meet‑and‑Greet event at Plaza Bowl on November 7, 2025.

human-resourceshiringpayroll-automationeventshousinginfrastructure
Council Chambers Boardroom
Tue Oct 14, 2025 · 07:00 PM

Regular Public Council

Torbay Council to swear in new members and confirm Deputy Mayor

The council will conduct the swearing-in of new council members. The meeting also includes the confirmation of the Deputy Mayor.

governancecouncil-administration
Council Chambers
🗳️ How they voted (2 roll-call votes)
Named votes as recorded in the official record.
CivicWeb vote table 20
7 yea
Colleen Tapper (Seconded By) yea · Craig Scott yea · Jenny Whitten yea · Karen Gosse yea · Rhonda Manning (Moved By) yea · Scott Martin yea · Tony Pollard yea
CivicWeb vote table 6
7 yea
Colleen Tapper yea · Craig Scott yea · Jenny Whitten yea · Karen Gosse yea · Rhonda Manning yea · Scott Martin (Moved By) yea · Tony Pollard (Seconded By) yea
Tue Oct 14, 2025 · 06:00 PM

Regular Public Council

Council will adopt the agenda and September 2 meeting minutes

The Torbay Town Council will formally adopt the meeting agenda and the minutes from the September 2, 2025 Public Council meeting. Business arising will include Corporate Services reports. New business will feature remarks from the Mayor, Deputy Mayor and each councillor. The session will conclude with a question‑and‑answer period, a notice of the next meeting, and adjournment.

agendaminutescorporate-servicespublic-counciltorbay
Council Chambers
Tue Sep 2, 2025 · 06:30 PM

Regular Public Council

Torbay Council to review planning, corporate services, and infrastructure reports

The Town Council will meet to discuss reports and motions from several committees, including Planning and Land Use Development and Infrastructure and Public Works. The meeting includes a question and answer session for residents.

planninginfrastructurecorporate-serviceseconomic-developmentrecreation
Council Chambers
Tue Aug 26, 2025 · 10:00 AM

Administration and Human Resources

Torbay updates recruitment for planning and recreation roles

The Administration and Human Resources committee discussed the status of several job recruitments and a payroll automation project. The body is tracking hiring timelines for planning and recreation staff and the transition of employees to a new payroll system.

recruitmenthuman-resourcespayrollplanningrecreation
Council Chambers Boardroom
Mon Aug 25, 2025 · 09:00 AM

Economic Development, Tourism, History and Culture Committee

Committee recommends town take ownership of Mannion Collection for $19,607.50

The committee discussed updates on the Lower Street Stage, Regional Transit Study, and the Mannion Project. A motion was made to transfer and take ownership of the Mannion Collection for a one-time cost of $19,607.50 and an annual hosting fee of $2,640, funded by a Canadian Heritage grant. The committee also noted the Bradbury Memorial Project received only one submission and is looking at other options.

historyeconomytransitmuseumgrantinfrastructuretourism
History House
Tue Aug 5, 2025 · 06:30 PM

Regular Public Council

Torbay council meets to discuss zoning, invoices, and proclamations

Torbay Town Council will meet to adopt the agenda and minutes from the previous meeting, hear a presentation from the Green Team, and discuss proclamations for Ukraine Independence Day. The agenda includes reports from various committees regarding planning, administration, and infrastructure.

councilminutesproclamationpresentationinvoiceby-lawukrainegreen-team
Council Chambers
Thu Jul 31, 2025 · 10:30 AM

Administration and Human Resources

Council to vote on adopting the Staff Professional Development & Training Policy

The Administration and Human Resources Committee will review recruitment updates for a Planning Technician, an Engineer (HAF‑2), and fall/winter part‑time program staff. It will receive an update on the payroll and leave automation project, which is being extended to unionized employees with a target of full operation by September 1 2025. A motion will be considered to adopt the Staff Professional Development & Training Policy effective August 5 2025.

recruitmentpayrolltraininghuman-resourcesautomation
Council Chambers Boardroom
Thu Jul 31, 2025 · 09:00 AM

Economic Development, Tourism, History and Culture Committee

Torbay committee reviews Bradbury Memorial RFP and website launch

The Economic Development, Tourism, History and Culture Committee discussed updates on local infrastructure and tourism. The body is managing a request for proposals for the Bradbury Memorial and preparing for a new website launch.

economic-developmenttourisminfrastructuremarketingtransit
History House
Mon Jul 7, 2025 · 06:30 PM

Regular Public Council

Torbay Council to meet July 7 for regular public session

The Torbay Town Council will meet to discuss reports from various committees, including Planning and Land Use and Corporate Services. The meeting includes a proclamation for Pride Festival Week and a question and answer session for residents.

planningcorporate-servicesrecreationcommunity-servicespublic-safety
Council Chambers
Thu Jul 3, 2025 · 09:00 AM

Economic Development, Tourism, History and Culture Committee

Torbay committee discusses Lower Street Stage power and Bradbury Memorial

The Economic Development, Tourism, History and Culture Committee reviewed progress on infrastructure and cultural projects. Discussions focused on power installation for the Lower Street Stage and the fabrication process for the Bradbury Memorial.

economic-developmenttourisminfrastructurepublic-arttransportation
History House
Wed Jun 18, 2025 · 06:00 PM

Special Public Council

Town of Torbay to approve $1M road and culvert project via Canada Fund

The Council will consider a motion to approve a list of road repairs, culvert replacements, and related engineering services totaling $1,003,182.01. The projects are funded through the Canada Community Building Fund and stay within the town's 2025 budgeted amount of $1,128,544.00. A contract for engineering services with Englobe Corp. for $99,935.00 (HST inclusive) is also part of the motion.

infrastructureroadsbudgetcapital-investmentcanada-community-building-fundcontracts
Council Chambers
Tue Jun 17, 2025 · 09:30 AM

Administration and Human Resources

Payroll & Leave Automation project to go live for non‑union staff by July 30

The Administration and Human Resources Committee received updates on two hiring processes for a Project Manager and a Senior Engineer in Planning & Development, with next steps still pending. It was briefed on the Payroll & Leave Approval Automation project, which has been expanded to include all non‑unionized employees for the June 5‑18 payroll period and is targeted to be fully operational by July 30, 2025. The committee also reviewed a draft Staff Professional Development and Training Policy, which will be examined further at an upcoming Committee of the Whole meeting. No formal decisions were made at this meeting.

recruitmentpayrollautomationtraininghuman-resourcesplanning-development
Council Chambers Boardroom
Mon Jun 9, 2025 · 06:30 PM

Regular Public Council

Council appoints returning officer and sets election dates for Oct 2025

The Torbay Town Council will adopt the agenda and minutes, hear reports, and vote on several resolutions. Key decisions include appointing the Town Clerk as Returning Officer and naming an Alternate Returning Officer for the October 2, 2025 municipal election, and setting nomination and advance poll days. Additional motions approve distribution of Great Pond Watershed meeting notes and accept the May 21, 2025 permit listings.

municipal-electionselectionappointmentsgovernancecouncilgreat-pond
Council Chambers
🗳️ How they voted — 1 divided vote
Named votes as recorded in the official record.
Adopt the agenda. 2. Correction to Resolution 156-2025 - there was no motion to defer, Councillor Appleby declared a conflict and did not vote. Chair deferred it, however council did not vote as…
4 yea · 1 absent · 1 nay
Craig Scott yea · Mary Thorne-Gosse(Seconded By) yea · Ralph Tapper absent · Rhonda Manning yea · Tony Pollard (Moved By) yea · Trina Appleby nay
The other 11 items passed by unanimous or near-unanimous consent.
Tue Jun 3, 2025 · 02:00 PM

Planning and Land Use Development Committee

Committee tables amendment to permit secondary suites as discretionary use

The Planning and Land Use Development Committee approved a motion to table Development Regulations Amendment #17, which makes secondary and in‑law suites a discretionary use in the Residential Large Lot zone. It also tabled a motion to conditionally approve application C2025-017 for a single dwelling at 21 Spray Lane. The committee accepted the Torbay 2025 permit listings for the weeks ending May 21, 2025, and noted a $26.8 million federal contribution toward the Great Pond water‑supply project.

zoninghousingwaterdevelopmentpermits
Council Chambers
Tue Jun 3, 2025 · 09:30 AM

Administration and Human Resources

Torbay Council dismisses Municipal Code of Conduct complaint

The Administration and Human Resources Committee reviewed staffing updates and administrative projects. The body moved to uphold an external investigation report and dismiss a Municipal Code of Conduct complaint.

human-resourcesmunicipal-code-of-conducthiringpayrollpolicy
Council Chambers Boardroom
Mon Jun 2, 2025 · 09:00 AM

Economic Development, Tourism, History and Culture Committee

Council to approve signing authority for Canada Housing Infrastructure Fund agreement

The Economic Development, Tourism, History and Culture Committee will consider two resolutions that acknowledge the town’s authority to enter the Canada Housing Infrastructure Fund agreement and grant the Chief Administrative Officer signing authority for that agreement. The committee also reviews updates on several local projects, including the Lower Street Stage power work, the Bradbury Memorial design process, the Annex proposal review, and the Newcomers project brochure and upcoming multicultural festival. Additional items include marketing activities, History House visitor statistics, and staff updates.

housing-fundsigning-authoritylower-street-stagebradbury-memorialannex-proposalnewcomers-projecteconomic-development
History House
Mon May 26, 2025 · 06:30 PM

Regular Public Council

Council to adopt agenda and discuss municipal infrastructure and planning reports

The Torbay Public Council will adopt the agenda and minutes from the previous meeting. The body will also hear proclamations for Recreation Month and Red Shirt Day, and review reports from various committees including Planning, Infrastructure, and Economic Development.

councilminutesproclamationsplanninginfrastructurerecreation
Council Chambers
Wed May 21, 2025 · 09:00 AM

Planning and Land Use Development Committee

Federal $26.8M funding approved for Great Pond water supply project

The committee accepted motions to distribute the Great Pond watershed meeting notes and to approve the May 21 permit listings. It received updates on the Great Pond water supply studies, including a federal $26.8 million contribution covering 70 % of the project, and noted the ongoing freeze on new water allocations. The body also discussed the Housing Incentive Program application form, a secondary‑suite amendment, and several pending development applications.

water-supplyfundinghousingzoningdevelopmentpermits
Council Chambers
Wed May 21, 2025 · 11:00 AM

Corporate Services

Committee to approve $231,368.73 in invoices for various services

The Torbay Corporate Services Committee will review recent payroll, cheque and accounts‑payable reports. It will consider three motions: approval of invoices totaling $231,368.73, a $1,500 donation to Holy Trinity High School, and a deferred motion to reallocate $22,753.97 for fleet replacement. The meeting also includes a budget‑to‑actual review.

financeinvoicesdonationfleetpayrollbudgeting
Council Boardroom
Tue May 20, 2025 · 09:00 AM

Economic Development, Tourism, History and Culture Committee

Committee approves renaming History House to Torbay History House

The Economic Development, Tourism, History and Culture Committee met on May 20, 2025. It approved a motion to change the official name of History House to "Torbay History House." The committee also discussed a pending proposal for a History House annex to be submitted to ACOA by June 30, a joint electric‑vehicle study with PC‑SP, and ongoing maintenance and summer event planning for the History House.

history-housename-changeeconomic-developmenttourismelectric-vehiclescommunity-eventsfunding
History House