Alnwick/Haldimand public meetings in 2023
31 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Municipal Planning/Regular Council
The Council is reviewing several land division applications for rural residential lots. Additionally, the meeting includes decisions on new stop sign installations, a tractor tender award, and various departmental reports.
- Lot addition and creation of one vacant rural residential lot at 3326 Shelter Valley Road
- Creation of one vacant rural residential lot at 6219 Shearer Point Road
- Expansion of a legal non-conforming building at 6 7th Line Road
- Installation of new stop signs at five specified intersections
- Award of tender T-04-2023 for a Parks and Recreation Tractor to Bob Mark New Holland Sales
Regular Council
The Council is reviewing Memorandums of Understanding with Ganaraska Region and Lower Trent Conservation Authorities. They are also discussing new governance structures and policies for various advisory committees.
- Memorandums of Understanding with Ganaraska Region Conservation Authority
- Memorandums of Understanding with Lower Trent Conservation Authority
- New Terms of Reference for Heritage, Nature Sanctuary, and Parks/Recreation Committees
- Building Permit Summary - November 2023
- By-law No. 118-2023 regarding Lower Trent Conservation Authority
Municipal Planning/Regular Council
The Council is reviewing zoning amendments for the Marion Trumble Estate and a subdivision agreement for Grafton Heights. Members are also considering a new Short-Term Rental Accommodations By-law set to take effect in April 2024. Additionally, the Council addressed staff cost-of-living adjustments and passed a resolution opposing provincial Bill 3.
- Zoning amendment for Marion Trumble Estate at Concession 3, Part of Lot 12
- Subdivision agreement for Grafton Heights
- Creation of three rural residential lots at 163 Ingham Road with an $11,813.38 development charge
- Consideration of a new Short-Term Rental Accommodations By-law effective April 1, 2024
- Resolution expressing opposition to provincial Bill 3 (Strong Mayors, Building Homes Act)
Regular Council
The Council is reviewing several administrative matters, including the renewal of an Ontario Provincial Police contract effective January 1, 2024. They are also considering a transfer of $56,688.51 from the Municipal Animal Services reserve to the Township's general reserves.
- Renewal of Ontario Provincial Police (OPP) contract for policing services
- Transfer of $56,688.51 from the Municipal Animal Services Reserve
- Purchase of 100 copies of 'Building a Township' publication for $1,149.00
- Lease agreement discussions for the Roseneath Agricultural Society
- Passage of By-law No. 108-2023 regarding procurement policies
Municipal Planning / Regular Council Meeting
The Council is reviewing a proposed 6.7% base levy increase for the 2024 budget. Members will also address the upcoming Ontario Provincial Police contract renewal and updates on fire station renovations. Additionally, the meeting includes discussions on IT maintenance agreements and short-term rental by-law edits.
- Target 6.7% base levy increase for the 2024 budget
- Approval of a three-year IT Maintenance Agreement with Northumberland County
- Reallocation of funds for Fire Station No. 1 upgrades
- Procurement plan adjustment for a new pumper truck
- Review of public comments on the Draft Short-Term Rental Accommodation By-law
Regular Council
The Council is reviewing the 2022 audited financial statements and the 2024 budget schedule. Additionally, a moratorium has been placed on creating or reinstating committees until a new governance report is reviewed in November.
- Approval of 2022 Draft Financial Statements presented by Baker Tilly KDN LLP
- Approval of the 2024 Budget Schedule
- Moratorium on the Nawautin Nature Sanctuary and Roseneath Revitalization committees
- Delegation regarding Bird's Eye View Game Farm
- Delegation regarding street lights on Aird Street and safety on County Road 2
Municipal Planning Meeting
The Municipal Planning Meeting includes a report regarding a proposed 90-metre communication tower at 11088 1st Line Road. The agenda also contains consent applications for rural residential lot creations and a request for a cancellation certificate.
- Proposed 90 metre guyed-wire communication tower at 11088 1st Line Road
- Consent application for two vacant rural residential lots at Concession 9, Part of Lot 17
- Request for Cancellation Certificate for Corcair Farms Limited (Ste. Anne's Spa) at Concession 2
Regular Council
Council is reviewing a draft by-law to regulate short-term rental accommodations and will accept public comments until October 6, 2023. The agenda also includes the adoption of a shared services agreement with Hamilton Township and a review of salary grids to establish an Eastern Ontario living wage.
- Draft by-law to regulate short-term rental accommodations
- Joint Fire Chief Shared Services Agreement with Hamilton Township
- Approval of a new 'Recruit' position and updated firefighter remuneration
- Review of salary grids for an Eastern Ontario living wage
- Encroachment agreement at 52-6108 Curtis Point Road
Regular Council
The Alnwick/Haldimand Council is reviewing several departmental reports, including a Q2 financial report and updates on public works. Key discussions include approving fire department equipment purchases and considering water modeling costs for the Grafton area.
- Sole source purchase of Honda Fire Pumps and Manifold assemblies
- Purchase of new Auto Extrication Equipment
- Use of Old Station 3 in Roseneath for the Roseneath Fair
- Proposal to recoup water modelling study costs from future developments in Grafton
- Request to close the south end of Ontario Street to vehicles
Municipal Planning Meeting
The Municipal Planning Meeting includes discussions on several land use matters, including consent applications and zoning changes. Council will also review a report regarding the Station 1 roof replacement and approve an IT managed service agreement.
- Consent application for a new rural residential lot at Concession 3, Part of Lots 16 and 17
- Zoning amendment for Shane Weatherby and Stacy Weatherby at Concession 3, Part of Lot 9
- Zoning amendment for County of Northumberland at Concession 1, Part of Lot 24
- By-law No. 85-2023 to appoint Nicholas Hoornweg as Chief Building Official/By-law Enforcement Officer
- Staff report regarding Station 1 Roof Replacement - RFP
Regular Council
The Council is reviewing a proposed comprehensive bylaw plan and a short-term rental action plan. They are also approving an IT managed service agreement with Northumberland County. Other items include fire department reports and community initiatives.
- Approval of the Northumberland County IT Managed Service Agreement
- Consideration of the Short Term Rental Bylaw and Comprehensive Action Plan
- Authorization to sell Fire Apparatus Pumper 481 once new equipment arrives in 2024
- Approval for beer gardens at Roseneath Countryfest and the Roseneath Fair
- Permission for a trial personal care supply box on Township property
Regular Council
The Council is meeting to review departmental updates and approve several contracts. Items include awarding funds for a master fire plan and Wicklow Church restorations. The meeting also covers the 2023 water budget and an emergency petition regarding walking paths.
- Awarding Master Fire Plan contract to Loomex Property Management Ltd. for $52,295.00
- Awarding Wicklow Church exterior restoration to SJT Carpentry for $43,530.00 plus HST and $6,800 for a kiosk roof
- Approval of the 2023 Water Budget
- Review of an emergency petition regarding Hogan and Russ Creek Walking Paths
- Amendment to By-law No. 132-2022 for Council member appointments
Municipal Planning Meeting
The Municipal Planning Meeting includes a public hearing for the New Danforth Subdivision application. Council will also consider a consent application and a zoning amendment for land in Concession 9.
- Public meeting for New Danforth Subdivision application
- Consent Application: Bernard Reinert, Concession 9, Part of Lot 26, Geographic-Haldimand
- Zoning Application: Bernard Reinert, Z-08-2023, Concession 9, Part of Lot 26, Geographic-Haldimand
- By-law No. 53-2023 to amend the Comprehensive Zoning By-law No. 19-2019
- Notice of Motion regarding Sign By-Law No. 81-2008 permit exemptions
Regular Council
The Council is considering a six-month trial for a compressed workweek policy starting in July 2023. They are also reviewing a recommendation to award a Grafton well drilling contract to G. Hart and Sons Well Drilling. Additionally, the meeting includes discussions on short-term rental policies and the Strategic Plan Survey.
- Awarding $244,671.00 contract to G. Hart and Sons Well Drilling for Grafton well drilling
- Approval of a six-month trial for a compressed workweek policy
- Public delegations regarding short-term rental fees and enforcement
- Review of March 2023 Q1 financial reporting
- Establishing a public meeting date for Strategic Plan Survey results
Regular Council
Council will hear multiple delegations regarding short-term rental by-laws and zoning. The meeting also includes decisions on fire department response zones, building restorations, and public works equipment.
- Short-term rental by-law presentations from six different individuals
- Wicklow Church Exterior Restorations award to STJ Carpentry for $51,222.90
- Optional gazebo roof replacement estimate of $7,684.00
- New tandem axle cab and chassis truck tender awarded to Winslow Gerolamy Motors for $338,326.00
- Proposed 1-year temporary agreement with Hamilton Township Fire Department
Municipal Planning Meeting
The Municipal Planning Meeting will consider applications for zoning changes and a temporary use permit for a garden suite. Council will also receive reports regarding the New Danforth Subdivision and short-term rental regulations. Several residents are scheduled to speak during delegations regarding short-term rentals.
- Zoning amendment for Part of Lot 21, Concession 7 (Rural to Rural Residential)
- Zoning amendment for Part of Lot 13, Concession 3 (Rural to Environmental Protection)
- Temporary use permit for a Garden Suite on Part of Lot 23, Concession 1
- Consent application for a new rural residential lot at Part of Lot 14, Concession 1
- Report from the Short-Term Rental Ad Hoc Committee
Regular Council
The Council is moving to adopt the 2023 Tax Rate By-law with a total levy of $7,426,580. The agenda also includes decisions on development charges, budget adjustments from reserves, and a conflict of interest investigation.
- Adoption of 2023 Tax Rate By-law No. 46-2023 with a $7,426,580 levy
- Suspension of Councillor Ainsworth's remuneration for 10 days following an investigation
- Approval of $10,011.00 for hydro relocation at the Old Fire Hall
- Decision to draw $39,250 from Public Works reserves to balance the budget
- Approval of Development Charges By-law No. 47-2023
Municipal Planning Meeting
The Municipal Planning Meeting includes discussions on zoning amendments for several properties and updates regarding the Roseneath Subdivision. Council will also review a request for a cancellation certificate and various planning reports.
- Zoning amendment Z-02-2023 for Linda Constable at Concession A, Part of Lot 18 (deferred)
- Zoning amendment Z-04-2023 for Danny McBride & Zac McBride at Concession 5, Part of Lot 16 (approved)
- Planning report regarding the Roseneath Subdivision on School House Road
- Request for a Cancellation Certificate presented by Senior Planner Jennifer Current
- By-Law No. 44-2023 to authorize an amending subdivision agreement
Short-term Rental Ad Hoc Committee
The Short-term Rental Ad Hoc Committee will discuss a planning report regarding short-term rental accommodation. The committee will also review a chart of rental complaints filed between May 2022 and March 2023 and consider resident correspondence regarding by-law impacts.
- Planning Report on Short-term Rental Accommodation
- Short-term Rental Complaints chart (May 22, 2022 – March 7, 2023)
- Correspondence regarding STR By-law and unserviced, non-conforming roads
- Correspondence regarding Shoreline Residential STRs
Regular Council
The Council is reviewing updates to the municipal Strategic Plan and timelines. They are also considering additional insurance coverage for volunteers and a renewal regarding refreshment vehicles.
- Approval of the Strategic Plan update and schedule
- Direction to purchase volunteer injury insurance up to $50,000 per person at $750.00 per year
- Review of Refreshment Vehicle By-law No. 29-2001
- By-law No. 42-2023 to appoint members to the Canada Day Parade Ad Hoc Committee
- Notice of motion regarding Bridgman Severance application
Short-term Rental Ad Hoc Committee
The Short-term Rental Ad Hoc Committee will discuss a planning report regarding short-term rental accommodation. Members will also review a chart of rental complaints recorded from May 22, 2022, to March 7, 2023. Future discussions include recommendations for amendments to the licensing and zoning by-laws.
- Planning Report - Short-term Rental Accommodation
- Short-term Rental Complaints chart (May 22, 2022 – March 7, 2023)
- Proposed amendments to the Short-term Rental Accommodation Licensing By-law
- Proposed amendments to the Zoning By-law
Municipal Planning Meeting
The Municipal Planning Meeting includes discussions on consent applications for new rural residential lots and lot additions. Council will also consider a zoning amendment for property in Concession 2 and a by-law to assume portions of Parkview Drive and Hampton Crescent for public use.
- Consent application AH-06/2023: creation of a new rural residential lot at Concession 6, Part of Lot 22
- Consent application AH-07/2023: lot addition at Concession 6, Part of Lot 17
- Zoning amendment Z-03-2023: changing land use for David and Coleen Stewart at Concession 2, Part of Lot 18
- By-law No. 33-2023: assuming Parkview Drive and Hampton Crescent for public use
- Delegation: Rhonda Bateman regarding Bill 23
Regular Council
Council is reviewing reports on election statistics and the Grafton Drinking Water System. The agenda includes authorizing a host fees agreement for the Material Recovery Facility and a new dog licensing service through DocuPet. Additionally, Council will consider a road allowance purchase.
- Host Fees Agreement Renewal for the Material Recovery Facility
- Agreement with Northumberland Humane Society for DocuPet services
- Purchase of road allowance by Marcia Jarman
- 2022 Grafton Drinking Water System Annual Summary Report
Short-term Rental Ad Hoc Committee
The Short-term Rental Ad Hoc Committee is reviewing the current Short-term Rental Accommodation (STRA) licensing requirements and fee structures. The committee is also examining how other municipalities, such as Grey Highlands and Tiny Township, regulate short-term rentals.
- Review of the $750.00 STRA licence application/renewal fee
- Comparison of STR by-laws from Grey Highlands, North Frontenac, Brighton, and Tiny Township
- Discussion of insurance requirements of at least $1,000,000 per occurrence
- Review of the Short-term Rental Accommodation (STRA) Licence Application Checklist
Regular Council
The Council is reviewing several administrative reports including building permits, public works updates, and financial disclosures. Key actions include awarding a well replacement contract and discussing new motions regarding customer service and road assumptions.
- Awarding the Grafton Well Replacement contract to the Greer Galloway Group
- Building Permit Summary for January and February 2023
- 2022 Council Remuneration and Expenses report
- 2022 Development Charge Reserve Funds report
- 2022 Public Sector Salary Disclosure report
Short-term Rental Ad Hoc Committee
The Short-term Rental Ad Hoc Committee is meeting to review current short-term rental accommodation by-laws, fee by-laws, and zoning definitions. The committee will also discuss the approach used by Tiny Township regarding short-term rentals. This work is intended to provide advice to Council on developing a new by-law for these accommodations.
- Review of Terms of Reference
- Review of current Short-term Rental Accommodation (STRA) By-law and Fee By-law
- Review of Comprehensive Zoning By-law definitions
- Discussion of Tiny Township's approach to short-term rentals
Municipal Planning Meeting
The Municipal Planning Meeting will address the adoption of the 2023 Final Budget and By-law No. 20-2023. The agenda also includes several consent applications for creating rural residential lots and a report on development reviews.
- Adoption of the 2023 Final Budget and By-law No. 20-2003
- Consent application AH-05/2023 to create a rural residential lot on Concession 3, Part of Lot 13
- Consent application AH-03/2023 to create a new vacant rural residential lot on Concession 7, Part of Lot 21
- Review of development review report from Senior Planner Jennifer Current
- Correspondence from Lower Trent Conservation Authority regarding planning and regulations
Regular Council
Council reviewed the 2023 second draft budget and received a presentation from MPAC regarding property taxes. The meeting included reports on fire and public works services during recent winter storm events. Additionally, Council passed a by-law to appoint members to the Short-Term Rentals Ad Hoc Committee.
- Review of 2023 Second Draft Budget
- MPAC presentation regarding property taxes
- Appointment of members to the Short-Term Rentals Ad Hoc Committee
- Development Charges By-law report
- Township Aggregate Pit Use request from Department of National Defence
Regular Council
The Council will consider revisions to the Council Remuneration By-law and a report regarding unopened road allowances at Russ Creek and Hogan Road. Additionally, a delegation will present a request for financial support for a new entrance at Haldimand Court Apartments.
- Approval of updated Council Remuneration By-law No. 06-2023
- $1,800 plus expenses to hire Fred Dean for volunteer training
- Presentation on financial support for a second entrance at Haldimand Court Apartments
- Report regarding Russ Creek and Hogan Road Unopened Road Allowances
Municipal Planning Meeting
The Municipal Planning Meeting will review several consent applications for creating new rural residential and conservation lots. The committee will also consider a zoning amendment for property in Haldimand and discuss the 2023 planning budget.
- Zoning amendment (Z-01-2023) to change land from Rural to Rural Residential
- Consent application AH-01/2023 for a new rural residential lot in Concession 2
- Consent application AH-02/2023 for a natural heritage conservation lot in Concession 9
- Discussion of the 2023 Planning Budget with Treasurer Nicole Leach-Bihun
- Review of correspondence regarding legislative changes from the Minister of Municipal Affairs and Housing
Regular Council
The Council is reviewing a Development Charges Update report to establish a new by-law. Agenda items also include the sale of the Old Fire Hall and a Shawano Drive property. A public question period for the 2023 Draft Budget is scheduled for February 16, 2023.
- Approval of Development Charges Update report from Clark Consulting Services
- Sale of the Old Fire Hall at 9127 County Road 45
- Sale of Shawano Drive property to fund Nawautin Sanctuary upgrades
- Approval of Council Remuneration By-law No. 06-2023
- Public question period for the 2023 Draft Budget on February 16, 2023