Alnwick/Haldimand, ON

Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee

Council Meeting

Alnwick/Haldimand Public Library Board

Committee of the Whole

Municipal Planning / Regular Council Meeting

Council Meeting

Alnwick/Haldimand Public Library Board

Alnwick/Haldimand Public Library Board

Inaugural Council Meeting

Council Meeting

Committee of the Whole

Municipal Planning / Regular Council Meeting

Special Council Meeting

This special meeting is called solely to address CUPE union negotiations. Council will move into closed session under the Municipal Act to discuss labour relations, receive a report from the Mayor, and pass a confirmatory by-law. No public agenda items or specific financial details are listed.

• Closed session for CUPE Union Negotiation Update
• By-law #2026-63 to confirm proceedings of the August 18, 2026 meeting

Parks & Recreation Advisory Committee

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Committee will hold a regular meeting on August 17, 2026, at the Vernonville Community Centre. The agenda includes routine items such as approval of the agenda and minutes, disclosures of interest, and updates from working groups and the Manager of Parks, Recreation & Facilities. No substantive decisions or proposals are listed; the meeting appears to be primarily procedural.

• Approval of agenda and minutes from July 20, 2026 meeting
• Committee working group updates
• Update from Manager of Parks, Recreation & Facilities

Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee

The Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee will discuss committee events and review updates from working groups. The meeting includes approval of the agenda and minutes from the previous meeting, as well as disclosures of pecuniary interest.

• Discussion regarding committee events
• Approval of July 2, 2026 meeting minutes
• Committee working group updates

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment / Land Division is meeting to discuss amendments to existing consent approvals. The body will consider adding development agreement requirements for one property and extending a fulfillment deadline for another.

• Proposed amendment to AH20/2024 (Estate of Graham Stratford, 265 Cherry Hill Rd) to add a development agreement for archaeological and environmental studies
• Proposed extension to March 6, 2027, for P.A.C.I.F.I.C INC (Bijan Pardis) to fulfill conditions for two rural residential lots on McGlennon Rd (AH01-2024 & AH02-2024)

Municipal Planning / Regular Council Meeting

The Township of Alnwick/Haldimand Council will consider passing four zoning by-law amendments and a development agreement, along with authorizing a $10,000 withdrawal for arena repairs.

• By-law #2026-58: General Zoning By-law Amendment for Farm Produce Outlets and Shipping Containers
• By-law #2026-59: Execute Development Agreement for 285 Cherry Hill Road
• By-law #2026-50: Set Remuneration and Expenses for Members of Council (2026-2030 Term)
• By-law #2026-58: General Zoning By-law Amendment for Farm Produce Outlets and Shipping Containers
• Authorize $10,000 withdrawal from General Government - Working Capital reserve for Grafton Community Centre flood claim

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Committee will hear an update from the Manager of Parks, Recreation & Facilities regarding maintenance at Nawautin sanctuary and Vernonville Community Centre. The committee will also approve the June 15, 2026 minutes and receive working group updates. No other new business or public hearings are scheduled.

• Update from Manager on Nawautin and Vernonville Hall maintenance

Council Meeting

Council will vote on a by-law setting remuneration for the 2026-2030 council term and a development agreement for Leach Road. They will also consider a motion to provide $2,260 to support the town crier attending a world championship. The meeting includes a closed session to discuss staffing position re-alignments.

• By-law #2026-50: Council Remuneration for 2026-2030 term
• By-law #2026-51: Execute development agreement with Drobac, Oakman-Drobac (Leach Road)
• Motion to provide $2,260 to town crier Liam Cragg for the Crying World Championship
• Report PW-2026-12: Leach Road Development Agreement (Drobac) for information
• Closed session re: Staffing Matters – Position Re-alignments

Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee

The Haldimand Memorial Arena Fundraising Ad Hoc Committee meets to approve routine items and continue planning. Previous decisions included adopting donation recognition levels for contributions up to $250,000+ and preparing for a Canada Day event booth.

• Approved donation recognition levels: $1,000–$4,999 up to $250,000+ with permanent wall and photo opportunities
• Planned Canada Day booth with hockey nets, lock boxes, and donation pledge forms
• Approved t-shirts with municipal logo and pop-up banner for fundraising events
• Approved social media posts and website changes for campaign awareness
• Recommended Council endorse a Donor Bill of Rights

Municipal Planning / Regular Council Meeting

The Council will consider two zoning by-law amendments and a road allowance closure. They are also reviewing quarterly reports from planning, public works, and fire services, as well as funding for community events and maintenance.

• Zoning amendments for 10063 County Road 2 and Lot 9, Concession 4
• Closing and conveying road allowances at 843 Eddystone Road
• Up to $3,500 for Canada Day 2026 celebrations
• Up to $4,000 for Nawautin Nature Sanctuary maintenance
• Proposed $2,260 in financial support for the Township Town Crier

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment will consider a single consent application by Melissa and Robert Fife to sever a parcel for a lot addition and create an easement in Part Lot 16, Concession 2, Alnwick Township. The agenda recommends approval subject to conditions including a registered survey, legal opinion, and tax clearance. The meeting also includes approval of the agenda, minutes from the previous meeting, and other procedural items.

• Consent application AH-02/2026 by Melissa and Robert Fife to sever land for lot addition and easement, subject to conditions (registered survey, DWG file, deed consolidation, legal opinion, tax payment).

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Committee will review updates on park facility assessments, volunteer coordination at Nawautin Nature Sanctuary, and the Haldimand Community Memorial Arena project. Staff will also report on outstanding council resolutions regarding park signage, energy upgrades, and the Adopt a Park program expansion. The meeting includes routine approval of minutes and working group updates.

• Volunteer coordination for Nawautin Nature Sanctuary maintenance and drainage fixes
• Update on Haldimand Community Memorial Arena construction and baseball diamond netting
• Investigation of seasonal portable washrooms for Sandy Bay Boat Launch and Wicklow Heritage Park
• Facility assessment recommendations for Vernonville Community Centre and Fenella Hall
• Tracking of council resolutions on 2026 park signage updates and Adopt a Park program expansion

Council Meeting

Council will decide on an additional $60,000 for HR and legal support for union contract negotiations, funded from reserves. They will also consider a timeline for dredging the Wicklow Boat Launch and exploring a fee system for 2027. Other items include approving a donation policy, supporting infrastructure fund extensions, and appointing an interim Integrity Commissioner. The meeting includes a closed session for union negotiations and other confidential matters.

• Approve $60,000 from General Government Reserve for Doucet HR and Hicks Morley legal support for union negotiations
• Authorize timeline for Wicklow Boat Launch dredging and explore fee system for 2027
• Consider donation and recognition levels for Haldimand Community Memorial Arena fundraising
• Appoint interim Integrity Commissioner and Closed Meeting Investigator
• By-law to authorize OILC debenture application

Alnwick/Haldimand Public Library Board

The Alnwick/Haldimand Public Library Board will approve the May meeting minutes and receive routine CEO and finance reports. The agenda is primarily procedural boilerplate, focusing on administrative updates, program attendance statistics, and summer event planning. Staff will also discuss preparations for the June 28 Canada Day pop-up library and parade float.

• Approval of May 11, 2026 meeting minutes
• Review of May 2026 circulation and program attendance reports
• Planning for June 28 Canada Day pop-up library and parade float
• Updates on fundraising book sale and senior potluck brunch
• Review of library policy updates (HR and safety policies)

Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee

The committee will discuss Canada Day event plans for June 28, 2026, to promote arena fundraising. They will also review and approve previous meeting minutes from May 6 and May 21 where sponsorship recognition levels and communications materials were finalized.

• Update on Canada Day event (June 28) with tent, table, and zamboni
• Approval of minutes from May 6 and May 21 special meetings
• Discussion of sponsorship recognition levels and donor bill of rights
• Ordering of banner and oversized cheque for events
• Possible large donation and photo op with oversized cheque

Special Council Meeting

Council is meeting to finalize the 2026 tax rates and levy. The proposed municipal levy for the year is set at $9,252,082, with specific rates established for residential, commercial, industrial, and farmland property classes.

• By-law 2026-38: Adoption of 2026 Tax Rates
• Municipal levy set at $9,252,082
• Tax payment schedule: Feb 25, April 23, June 25, and Sept 24, 2026
• Non-payment penalty of 1.25% on the first day of default

Municipal Planning / Regular Council Meeting

Council will hold public hearings on a plan of subdivision and zoning by-law amendment for 8 residential lots on Station Road, Grafton, and a separate zoning amendment for John Michael Apostolides. Other business includes awarding a $157,160 contract for road materials, adopting 2026 tax rates, and appointing an Integrity Commissioner.

• Plan of subdivision for 8 single-detached lots, Station Road, Grafton (4D Investments Corp.)
• Zoning by-law amendment for John Michael Apostolides (Z-03-2026)
• Award of RFQ-PW-01 to Gerald Finlay Construction Ltd. for granular supply, $157,160
• Adoption of 2026 tax rates (By-law 2026-38)
• Appointment of ADR Chambers as interim Integrity Commissioner

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment will vote on three consent applications: one to defer a proposed residential lot severance (AH-01/2026) pending further reviews, and two to approve severances for natural heritage conservation (AH-03/2026, AH-04/2026 & AH-05/2026) with conditions including a $300 fee each. They will also approve the agenda and previous minutes.

• Deferral of consent application AH-01/2026 to sever a 0.40 ha residential lot on Station Road, Concession A, until all technical review comments are received
• Approval of consent AH-03/2026 to sever a parcel for conservation in Lot 20, Concession 5, Alnwick, with conditions including $300 fee
• Approval of consents AH-04/2026 & AH-05/2026 to sever two lots for conservation in Concession 6, Lot 15, Haldimand, with conditions including $300 fee
• Condition requiring a zoning by-law amendment for the retained parcel in AH-03/2026
• Condition that severed conservation parcels be transferred to Northumberland Land Trust

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Committee will discuss plans for Canada Day 2026, volunteer groups for Nawautin Sanctuary, and an update on the Haldimand Community Memorial Arena project, including the RFP award for $2.3 million in renovations.

• Canada Day 2026 event planning (June 28, parade, sponsorships)
• Volunteer groups for Nawautin Sanctuary maintenance
• Haldimand Community Memorial Arena project update – RFP award of $2.3M, $1.4M under budget
• Committee working group assignments and updates
• Boat launch beautification and beach maintenance discussion

Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee

The Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee is meeting to discuss sponsorship recognition levels and plan community events for Canada Day. No votes on contracts or ordinances are expected.

• Discussion of sponsorship recognition levels
• Planning for Canada Day community events

Committee of the Whole

The committee receives a presentation on the 2026 non-union compensation review, including job evaluation and market survey results. A closed session will discuss personal and labour matters related to part two. Other items include a request to dredge the Wicklow Boat Launch using reserve funds and approval of $60,000 for HR and legal support for union negotiations.

• Presentation on 2026 Non-Union Compensation Review by Pesce & Associates
• Closed session: 2026 Compensation Review (Non-Union) Part 2
• Request to dredge Wicklow Boat Launch using full dredging reserves
• $60,000 for HR/legal support from Doucet HR Consulting and Hicks Morley for union negotiations
• Motion to mark Fire Chief and Deputy Chief vehicles with external Township identification

Council Meeting

Council will vote on awarding a $759,900 contract for the Grafton Well Replacement to Peak Construction. They will also consider reallocating $110,000 for pedestrian and roadway improvements in Grafton Hamlet, adopting several by-laws, and discussing personnel matters in closed session.

• Award contract #2025-7773 (Grafton Well Replacement) to Peak Construction for $759,900
• Reallocate $110,000 from 2026 Roads Capital for Grafton Hamlet pedestrian and roadway improvements
• Adopt by-law to amend Council Code of Conduct
• Notice of motion requiring external markings on Fire Chief and Deputy Fire Chief vehicles within 60 days
• Closed session discussions on personnel, labour relations, and solicitor-client privileged advice

Alnwick/Haldimand Public Library Board - Regular Session

The Alnwick/Haldimand Public Library Board will consider updates to several HR and operational policies, including hiring, compensation, workplace violence, and safety/security. The board will receive reports from the CEO, finance, council, parks and recreation, and fundraising committees. A closed session is scheduled to discuss personal matters, labour relations, and potential litigation. New business includes planning for a Canada Day event.

• Review of HR policies: hiring/orientation, compensation/benefits/vacation/leave, workplace violence, safety/security
• Closed session under Public Libraries Act for personal matters, labour relations, litigation
• Fundraising committee report includes book and bake sale on May 30
• Council update on upcoming meeting and policies
• Canada Day event planning as new business

Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee

The Haldimand Memorial Arena Fundraising Ad Hoc Committee will approve its agenda and minutes, then discuss the Ice Rink Floor Replacement Project, which has a $3 million cost estimate and an RFP open until April 17 2026. Members heard about provincial grant programs, including a $300 million announcement for similar projects, and an Ontario Rural Development Grant offering a 30% cost‑share up to $1 million for retrofits. The committee also reviewed donor outreach progress and the need for a business case before approaching sponsors.

• Ice Rink Floor Replacement Project – $3 million estimate; RFP posted until April 17 2026
• Provincial government announced $300 million in grant funding for projects of this type
• Ontario Rural Development Grant – 30% cost‑share up to $1 million for community sport and recreation retrofits
• Committee working group update on donor outreach; sponsorship applications pending project details
• Approval of agenda, minutes, and routine standing items

Municipal Planning / Regular Council Meeting

Council will decide on removing the holding zone for Rice Lake Estates Phase II, enabling housing development near Rice Lake. They are expected to award a $2.257 million contract for the Grafton Arena rink slab replacement. A fee and charges by-law update for building and planning fees is also on the agenda. Council will move into closed session to discuss CUPE negotiations and an Ontario Land Tribunal matter.

• Remove holding zone for Rice Lake Estates Phase II (27 lots, Part Lots 8&9, Concession 4, Alnwick)
• Award RFP-01-2026 to J.J. McGuire General Contractors Inc. – $2,257,000 + $75,000 for low-e ceiling
• Update Fees and Charges By-law (cemetery, building, planning fees)
• Closed session: CUPE negotiation update and pending Ontario Land Tribunal matter
• Enter subdivision agreement with Stanpar Holdings Ltd. for Rice Lake Estates

Parks & Recreation Advisory Committee

The committee will review plans for the 2026 Canada Day celebration and receive updates on the Haldimand Community Memorial Arena project. Members will also discuss the Adopt a Park program and current recreational programming.

• Canada Day 2026 planning (scheduled for June 28, 2026)
• Haldimand Community Memorial Arena project update
• Adopt a Park program update
• Recreational programming update from the Manager of Parks, Recreation and Facilities

Committee of the Whole

The Committee of the Whole will discuss awarding a contract for the Grafton Well Replacement to Peak Construction for $759,900, excluding HST. They will also consider a by-law to establish a Terms of Reference for the 2026-2030 Joint Compliance Audit Committee. Other agenda items include receiving minutes from the Library Board, Lower Trent Conservation Authority, and the Haldimand Memorial Arena Fundraising Ad Hoc Committee, as well as multiple pieces of correspondence on topics like school bus safety and the sex offender registry.

• Grafton Well Replacement contract award to Peak Construction, $759,900
• Joint Compliance Audit Committee Terms of Reference by-law
• Alnwick/Haldimand Library Board minutes received
• Lower Trent Conservation Authority minutes received
• Haldimand Memorial Arena Fundraising Ad Hoc Committee draft minutes received

Council Meeting

Council will vote on a by-law to stop up and convey road allowances for Grafton Creekside Golf Inc. and amend the Council Code of Conduct. They will also receive governance training from the Ministry of Municipal Affairs and Housing, consider recommendations for seasonal portable washrooms at parks, and discuss a third-party service provider agreement in closed session.

• Formalize stop up, closure and conveyance of road allowances between Lots 18 & 19, Concession A and Lot 17-18, Concession A and Lots 17-18, Concession 1, as Parts 1 and 2 on Plan 39R15119
• By-law #2026-27 to amend Council Code of Conduct
• Investigate seasonal accessible portable washrooms for Wicklow Heritage Park and Sandy Bay Boat Launch
• Ministry of Municipal Affairs and Housing: Council Governance Training presentation by Peter Sizov
• Closed session under Sec. 239(2)(b) and (k) re: Third-Party Service Provider Agreement

Alnwick/Haldimand Public Library Board

The Alnwick/Haldimand Public Library Board will receive the CEO's report on March circulation and programs, a finance report, and updates from council and committees. They will also review three library policies (workplace harassment, health and safety, accessibility) and discuss an MOU/service agreement update regarding potential withdrawal of township services. The meeting includes a closed session for personnel, labour relations, and legal matters.

• Review of policies HR07 (Workplace Harassment Discrimination), HR09 (Health and Safety), OP14 (Accessibility in the Library)
• MOU/Service Agreement update: discussion on withdrawal of HR and finance services by township
• CEO report: March circulation statistics, program attendance (Story Time 32, Book Clubs 20-9, International Women's Day Tea 56)
• Fundraising committee report: book and bake sale in May to raise funds
• Closed session under Public Libraries Act for personal matters, labour relations, litigation, and solicitor-client privilege

Special Council Meeting

The Township of Alnwick/Haldimand will assume a portion of Montgomery Road into its municipal road system for year-round maintenance. The decision follows the completion of road upgrades by a property owner under a Development Agreement.

• By-law #2026-24: Assume part of Montgomery Road into municipal system
• By-law #2026-25: Confirm proceedings of Special Council Meeting
• Road extension between Lots 18 and 19, Concession 9, former Township of Haldimand
• Works completed to municipal specifications
• Maintenance security held by Township for 12 months