Alnwick/Haldimand public meetings in 2024

Municipal Planning / Regular Council Meeting

Council will recommend that Northumberland County grant a three-year extension to the draft plan approval for Phase II of the Rice Lake Estates Subdivision (formerly Shearer Point Subdivision), owned by Stanpar Holdings. A zoning by-law amendment (Z04/2024) is also under review to correct a zoning error. The meeting includes a closed session for personal matters about an identifiable individual. The confirmatory by-law (92-2024) will be passed.

• Request for three-year extension to draft plan approval for Rice Lake Estates Subdivision Phase II (PLN-2024-81)
• Zoning by-law amendment Z04/2024 to correct downzoning of the site
• Closed session under Municipal Act Section 239(2)(b) for personal matters re: staffing
• Confirmatory By-law #92-2024 to adopt meeting proceedings

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment/Land Division will vote on two minor variance requests. One request from the Ministry of Transportation seeks to allow a rear yard depth of 1.6 metres at 197 Massey Road. The other request from Ian Koellner seeks to permit a maximum gross floor area of 83.2 % of the primary dwelling on a property on Lot 34, Concession A.

• Minor variance MV05/2024 – approve rear yard depth of 1.6 m at 197 Massey Road (Lot 27, Concession 1)
• Minor variance MV06/2024 – approve gross floor area up to 83.2 % of primary dwelling on Lot 34, Concession A

Special Council Meeting - 2025 Budget

The Special Council meeting is called to discuss the Draft 2025 Budget. Council will receive the draft budget package for information and direct staff to make changes before the January 13, 2024 presentation. The meeting also includes a by‑law to confirm the meeting’s proceedings and a presentation of the 2025 budget public‑survey results.

• Receive Draft 2025 Budget Package for information
• Direct staff to amend the draft budget for the Jan 13, 2024 meeting
• By‑law #91‑2024 to adopt and confirm the meeting’s proceedings
• Presentation of 2025 Budget Survey results (53 respondents)
• Approval of the meeting agenda

Council Meeting

This regular council meeting features presentations on the Lower Trent Conservation Authority 2025 budget and the Community Foundation of Campbellford/Seymour and Northumberland. Council will also receive the 2024 OSIM bridge inspection report and a capital budget update. Numerous communications from other municipalities on topics such as rural road safety, OPP billing, and property assessment cycles are noted for information. A closed session is scheduled for personal matters regarding council-staff relations.

• Lower Trent Conservation Authority 2025 Budget Presentation
• Introduction to Community Foundation of Campbellford/Seymour and Northumberland
• OSIM Report 2024 – bridge inspection report
• 2024 Capital Budget Update
• Closed session under Municipal Act for personal matters about an identifiable individual

Municipal Planning / Regular Council Meeting

This meeting includes public hearings on four zoning by-law amendments (Z08-2024 to Z11-2024), a decision on a sole-source fire apparatus purchase from Battleshield Industries Inc. for $711,250 plus HST, and approval of a 4% cost-of-living allowance increase for 2025. Council will also consider restructuring advisory committees, including dissolving two committees and creating a new Parks and Recreation Advisory Committee. A closed session is scheduled to discuss litigation, a subdivision update, and an invoice dispute.

• Zoning by-law amendments Z08-2024 through Z11-2024 for properties including Greydafton Farms Inc. and Andras Mikos & Maria Siemiaszko
• Sole-source purchase of a fire apparatus from Battleshield Industries Inc. for $711,250 + HST, authorized by by-law 88-2024
• Approval of a 4% COLA increase for 2025, effective January 1, 2025
• Dissolution of the Recreation, Culture and Community Development Advisory Committee and the Nawautin Sanctuary Advisory Committee; creation of new Parks and Recreation Advisory Committee with $1,500 annual budget
• Closed session on McQuillan Subdivision Ontario Land Tribunal update, CN Rail invoice dispute, and advisory committee application

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment will consider two consent applications from the Estate of Graham Stratford: one to sever land for a lot addition to Fairview Cemetery (AH19/2024) and another to create a rural residential lot (AH20/2024). The applications are recommended for approval subject to conditions including a registered survey, archaeological assessment, zoning by-law amendment, development charge of $12,796.34, and parkland fee of $1,500. The meeting also covers routine procedural items like approving the agenda and previous minutes.

• Consent application AH19/2024 for a lot addition to Fairview Cemetery in Concession 1, Part of Lot 19, geographic Township of Haldimand
• Consent application AH20/2024 for creation of a rural residential lot in the same location
• Conditions include a $12,796.34 development charge and $1,500 cash-in-lieu of parkland for the severed lot
• Requirement for an Archaeological Site Assessment submitted to the Ministry of Citizenship and Multiculturalism
• Zoning by-law amendment required for severed and retained parcels

Alnwick/Haldimand Public Library Board - Regular Session

The Alnwick/Haldimand Public Library Board will receive the CEO's report, finance report, and updates on the library expansion/new build, fundraising, and the MOU/service agreement. The meeting is largely procedural with no new business listed, but ongoing action items include reviewing other libraries' strategic plans and locating past emails regarding the MOU.

• Discussion of MOU (Memorandum of Understanding) with the township, with action item to locate 2022 emails from former OLS consultant Peggy Malcolm
• Library Expansion / New Build Report to be received for information
• Fundraising Committee report on Christmas Market and silent auction (November 30 at Grafton Village Inn)
• CEO report includes October circulation stats, program attendance, and $881.75 raised at Centreton Christmas Craft Sale
• Finance report for Q3 2024 to be received

Special Council Meeting

Council will consider endorsing a 2024 CSRIF grant application for repairs and rehabilitation of the Haldimand Community Memorial Arena. The application was submitted in October but requires a more current council endorsement. If endorsed and successful, the grant could fund up to 70% of a floor replacement project. A confirmatory by-law will also be adopted.

• Endorsement of CSRIF grant application for Haldimand Community Memorial Arena repairs
• Grant could cover up to 70% of project costs; no direct financial impact from endorsement alone
• Application builds on 2018 Parks Master Plan supporting retention of indoor ice
• If endorsed, application proceeds to provincial review; further report if successful
• Council to adopt confirmatory by-law #82-2024 for meeting proceedings

Council Meeting

The Township of Alnwick/Haldimand is set to pass by-laws for 2025 service fees, authorize the purchase of a new fire apparatus and truck, and approve internal winter sidewalk operations. The meeting will also include a public hearing on building permit fees.

• By-law 78-2024: Impose 2025 Fees and Charges
• By-law 81-2024: Purchase fire apparatus from Battleshield Industries Inc. for $711,250 + HST
• By-law 80-2024: Purchase single axle truck from Lewis Motors Inc. for $329,989.76 + HST
• Approve internal winter sidewalk maintenance operations
• Public meeting to discuss 2025 Building Permit Fees and Charges

Municipal Planning / Regular Council Meeting

The council will give first, second and third readings and pass By‑law #74‑2024 to amend By‑law 19‑2019 (Z‑06‑2024) and By‑law #75‑2024 to amend By‑law 19‑2019 (Z‑07‑2024). It will also approve the award of a $45,191.75 SAN/Servers contract to CDW Canada Corp and a $329,989.76 truck purchase contract to Lewis Motors Inc. The meeting includes public hearings on zoning amendment applications Z06/2024 (Surerus Construction) and Z07/2024 (Yvonne & Teena Bolduc) and authorizes participation in a November 7 Homelessness 101 joint council meeting.

• By‑law #74‑2024: amend Z‑06‑2024 zoning by‑law
• By‑law #75‑2024: amend Z‑07‑2024 zoning by‑law
• SAN/Servers purchase contract $45,191.75 awarded to CDW Canada Corp
• Truck purchase contract $329,989.76 awarded to Lewis Motors Inc
• Public hearings on zoning applications Z06/2024 (Surerus) and Z07/2024 (Bolduc)

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment is considering several applications to sever parcels of land for new rural and hamlet residential lots. The body is also reviewing a request for a minor variance regarding yard depth and width requirements.

• Surerus Construction & Development Ltd. request to sever two rural residential lots in Concession 1, Alnwick, with $12,796.34 development charges and $1,500 parkland fees per lot
• Cheryln Wilson & Robert Leckie request to sever a vacant rural lot in Concession 9, Haldimand, for transfer to the Oak Ridges Moraine Land Trust
• Philip & Carol Baskerville request to sever land for rural lots in Concession A, Haldimand, with $12,796.34 development charges and $1,500 parkland fees
• Jason Finley & Holly Jackson-Finley request to sever a hamlet lot in Concession A, Haldimand
• James and Lauri-Anne Maitland request to reduce rear yard depth from 12.0m to 5.3m and interior side yard width from 6.0m to 4.1m

Alnwick/Haldimand Public Library Board

The Alnwick/Haldimand Public Library Board will vote to approve the meeting agenda and the September 9, 2024 minutes. It will receive several standing reports for information, including the CEO, finance, council update, and library expansion reports. The board will also consider a motion to enter a closed session under the Public Libraries Act. The meeting will conclude with an adjournment.

• Motion to approve the October 21, 2024 agenda
• Motion to adopt the September 9, 2024 meeting minutes
• Reception of CEO, finance, council update, and library expansion reports for information
• Motion to move the meeting into closed session under Section 16.1 of the Public Libraries Act
• Motion to adjourn the meeting

Council Meeting

The council will approve the agenda, adopt minutes from recent meetings, and receive a series of departmental reports. It will award a $49,800 contract to Agile Infrastructure for a Grafton Water System hydraulic model and feasibility study and authorize a by‑law to let the mayor and clerk sign the agreement. Additional actions include a $45,191.75 SAN/Servers purchase from CDW Canada, approval of the 2024 water budget, adoption of the 2024‑2026 strategic plan, and passage of several by‑laws such as a speed‑limit reduction on Baxter Road.

• Award contract to Agile Infrastructure for Grafton Water System hydraulic model and feasibility study – $49,800 + HST
• Purchase of SAN/Servers from CDW Canada Corp – $45,191.75 + HST
• Approval of 2024 Water Budget (FIN-2024-02)
• Adoption of Strategic Plan 2024‑2026
• By‑law #71-2024 to reduce speed limit on Baxter Road to 50 km/h

Alnwick/Haldimand Public Library Board - Special Meeting

The Alnwick/Haldimand Public Library Board will first approve its agenda. It will then move into a closed session under the Public Libraries Act to consider items such as property security, personal matters, land acquisition, labour relations, litigation, solicitor‑client privileged advice, or other statutory matters. After the closed session, the chair will report out for information, and the meeting will be adjourned.

• Motion to approve the meeting agenda
• Motion to move into closed session under Section 16.1 of the Public Libraries Act
• Report out of the closed session for information
• Motion to adjourn the meeting

Special Council Meeting

Council is meeting to decide if it will reverse a previous decision to cancel the 2024-2025 ice season due to maintenance issues. This reconsideration follows two private donation offers totaling $85,000 for emergency repairs.

• Proposed reconsideration of Resolution RES:20240926-03 to cancel the 2024-2025 ice season
• By-law No. 69-2024 to authorize a $60,000 donation agreement with Grafton Minor Hockey Association
• Proposed $25,000 donation agreement with an anonymous local resident
• Proposed emergency contract with CIMCO refrigeration for floor pipe work estimated at $50,000 plus HST

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment and Land Division is considering several applications to sever land for rural residential lots. The meeting also includes a proposal to reduce the required lot frontage for a property in the Township of Alnwick.

• Proposed severance of two rural residential lots at 138 Ingham Rd with $12,796.34 development charges and $1,500 parkland fees per lot
• Proposed lot line adjustment for a rural residential lot at 2182 Shelter Valley Road
• Proposed severance of a rural lot with existing house and barns in Concession 3, Part of Lot 19
• Proposed severance of a vacant rural residential lot in Part of Lot 23, Concession B
• Minor variance request for Mark Hogg to reduce lot frontage from 60 m to 6.10 m

Council Meeting

The Township of Alnwick/Haldimand is deciding on a speed limit reduction for Baxter Road and a service delivery review. Council is also considering the demolition and replacement of the Centreton Sand Dome.

• Proposed speed limit reduction on Baxter Road from 80km/h to 50km/h
• Agreement with 4 Roads Management for Public Works Service Delivery Review for $18,300 + HST
• Demolition of existing Centreton Sand Dome and tender for a 50 x 100-foot coverall structure
• By-law No. 61-2024 and 62-2024 to appoint Chief and Interim Deputy Building Officials
• By-law No. 63-2024 regarding the use of roads in Northumberland County Forest

Alnwick/Haldimand Public Library Board

The Alnwick/Haldimand Public Library Board is meeting to receive reports on finances, visitor statistics, and library expansion. The board will also discuss establishing a new short-term disability policy for staff and review the 2023-2027 strategic plan.

• Resignation of Board Chair Bill Ferguson
• Discussion on establishing a new short-term disability policy for staff
• Review of the 2023-2027 Strategic Plan
• Report on Library Expansion / New Build
• Update on photocopier contracts and internet installation at the ACC

Council Meeting

The Council is considering a road construction contract and the purchase of new municipal vehicles. They are also reviewing a structural report for the Grafton Municipal Office and updates to the Parks, Recreation & Facilities Manager position.

• Awarding of tender PW-02-2024 to Miller Paving Limited for $672,502.00
• Purchase of one SUV and one half-ton pick-up truck from Fraser Ford for $115,442.00 plus HST
• Visual Structural Review of the Grafton Municipal Office Building
• Renaming and pay band placement for the Parks, Recreation & Facilities Manager position
• Notice of Motion regarding Haldimand Memorial Arena

Special Council Meeting

The Township of Alnwick/Haldimand Council will hold a special meeting to undergo training provided by the Township's Integrity Commissioner. This training is scheduled to take place during a closed session.

• Closed session for Integrity Commissioner training

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment is considering several applications to sever land parcels or add lots. These include a new rural residential lot at 117 Beauchamp Rd and road widening requirements near County Road 9.

• Greydafton Farms Inc. land severance at 117 Beauchamp Rd including $12,043.61 development charge
• Garry & Julie Edwards land severance for a new vacant rural residential lot in Concession 9
• Carl & Beverly Bevan land severance for a lot addition in Concession 8
• Road widening of 17.0 metres from the centreline of County Road 9 required for Edwards application

Municipal Planning / Regular Council Meeting

The Council of the Township of Alnwick/Haldimand will pass By-law No. 46-2024 to license and regulate short-term rentals, and By-law No. 47-2024 to execute a funding agreement with the Association of Municipalities of Ontario for the Canada Community Building Fund. The meeting will also review a traffic safety study for Grafton, a structural assessment of the Grafton Municipal Office Building, and a notice of decision regarding Official Plan Amendment No. 2. The rental by-law will establish licensing rules for local properties, while the AMO agreement secures funding for municipal projects.

• By-law No. 46-2024 to license, regulate, and govern short-term rental accommodations
• By-law No. 47-2024 to execute a funding agreement with the Association of Municipalities of Ontario (AMO) for the Canada Community Building Fund
• Report CAO-2024-10 directing the engagement of Jewell Engineering for a Grafton traffic study
• Report CAO-2024-09 directing a visual structural review of the Grafton Municipal Office Building by Pinchin
• Notice of Decision for Alnwick/Haldimand Official Plan Amendment No. 2 from Northumberland County

Council Meeting

Council will review reports on Grafton water infrastructure and asset retirement obligations. The agenda includes several by-law appointments for the Chief Administrative Officer and by-law enforcement officers.

• Grafton Water Infrastructure: Professional Services Agreement with GEI Consultants Canada Limited
• Asset Retirement Obligation: $12,200 plus HST agreement with Pinchin
• By-law 42-2024: Appointment of David Dawson as Chief Administrative Officer
• By-law 43-2024: Appointment of By-law Enforcement Officers V. Chute and A. Vokes
• Parks, Recreation and Culture Advisory Committee: $5 boat launch fees at Wicklow Beach and Sandy Bay

Committee of Adjustment / Land Division Meeting

The provided document contains only website login credentials and technical instructions. No meeting agenda or business items were included in the text.

Municipal Planning / Regular Council Meeting

The Council is reviewing several administrative updates, including the adoption of a Fire Master Plan and proposed changes to staff positions. The meeting also includes discussions on flag policies, zoning amendments for Rice Lake Estates, and sign inspections.

• Adoption of the Township of Alnwick/Haldimand Fire Master Plan
• Zoning By-law Amendment Application for Phase II Rice Lake Estates (Z 04/2024)
• Sole source purchase for sign inspections and database update ($7,425.00 + HST)
• Proposal to separate Public Works and Parks & Recreation Manager positions
• Proposal to re-position the Treasurer position from Salary Band 9 to Salary Band 8

Council Meeting

The Council will consider authorizing a sewage inspection agreement with Northumberland County and an agreement for Canadian Armed Forces training. The agenda also includes directing staff to replace Community Centre locks and addressing property encroachment requests. Additionally, the Council will review appointments for Deputy and Interim Treasurer roles.

• Sewage System Inspection Services Agreement with Northumberland County
• Replacement of Community Centre locks with Mul-T-Lock restricted models
• Canadian Armed Forces Training Agreement at Haldimand Twp Pit (June 9-25, 2024)
• Encroachment agreement for 52-6108 Curtis Point Road
• Appointment of Erin Andrus as Deputy Treasurer and Interim Treasurer

Committee of Adjustment / Land Division Meeting

The Committee of Adjustment is reviewing several land division applications. These include a request to adjust lot lines and create an easement at Greydafton Farms Inc., and a request for the creation of a rural lot by Joan and Jim Williams.

• Greydafton Farms Inc.: Lot line adjustment and easement creation at Concession A, Part Lots 11 and 12
• Joan and Jim Williams: Creation of a rural lot at Concession 3, Part Lots 1 and 2
• Keith and Kathy Mott: Consent application AH-03/2024

Municipal Planning / Regular Council Meeting

The Council will consider adopting the 2024 tax rate by-law and several sole source equipment purchases. Additionally, the meeting includes reports on affordable housing, reserve fund transfers, and community center UV systems.

• Adoption of 2024 tax rates and payment schedules via By-law No. 32-2024
• Sole source purchase of UV failsafe systems for Community Centres from Lakeland Multitrade for $20,430.72 plus HST
• Sole source purchase of Auto Extraction Equipment from Darch Fire Inc. for $64,129 plus HST
• Sole source purchase of a UMA Rescue Boat from PPE Solutions for $49,801 plus HST
• Transfer of unused capital expenditures and 2023 surplus to reserves

Special Council Meeting

The Council is reviewing provincial legislation known as Bill 185, the Cutting Red Tape to Build More Homes Act. Additionally, the meeting includes a review of refreshment vehicle permit applications for the 2024 season.

• Discussion of Bill 185 - Cutting Red Tape to Build More Homes Act
• Refreshment Vehicle Permit applications for Academy Hill Grill, FireBall Fires, and Shahs of Shawarma
• Closed session regarding staffing matters

Special Council Meeting

The Council will meet in a closed session to discuss the proposed disposition of land. This session is being held under specific provisions of the Municipal Act regarding property security and legal advice.

• Closed session: Proposed Disposition of Land

Heritage Alnwick/Haldimand Advisory Committee Special Meeting

The Heritage Alnwick/Haldimand Advisory Committee is holding a special meeting for committee training. The session covers the Municipal Act, Code of Conduct, and procedure by-laws. Additionally, the Ministry of Citizenship and Multiculturalism will provide a presentation on the Ontario Heritage Act.

• Advisory Committee Training regarding municipal laws and procedures
• Ontario Heritage Act presentation by the Ministry of Citizenship and Multiculturalism
• Review of committee roles, responsibilities, and Terms of Reference

Council Meeting

The Council is reviewing committee reports regarding heritage site maintenance and water committee vacancies. Additionally, they are considering the approval of a full-time Parks and Recreation Labourer position.

• Heritage Alnwick Haldimand: $1,500 plus tax for stone masonry repairs at Wicklow Church
• Heritage Alnwick Haldimand: Up to $500.00 plus $50.00 for information booth materials
• Grafton Green Thumbs: $500.00 budget for shrub purchases
• Administration: Approval of a Full-Time Parks and Recreation Labourer position
• Lower Trent Conservation Authority: Appointment of Matthew Richmond to the Source Protection Committee

Municipal Planning/Regular Council

The Council will review several land applications, including a rural residential lot creation and a side yard setback variance. Additionally, the meeting covers community risk assessments, water system reports, and requests for summer student wages.

• Land severance application for Keith and Kathy Mott in Concession 1 ($12,043.61 development charge)
• Minor variance application for 102 North Shore Road regarding side yard setbacks
• Community Risk Assessment presentation by Loomex Group
• Funding request of up to $7,700 for Parks & Recreation summer students
• Funding request of up to $2,300 for Public Works summer students

Special Council Meeting

This special meeting is called for the purpose of holding a closed session. The session will address staffing matters and labour relations or employee negotiations.

• Closed session to discuss staffing matters under Section 239(2)(a) and 239(c)
• Approval of By-law No. 25-2024 (Confirmatory By-law)

Regular Council

Council will vote on the 2024 departmental and library budgets, which include a total levy increase of 8.52%. The agenda also includes zoning amendments for short-term rentals and waterfront accessory structures. Additionally, officials will review safety options for Grafton school zones.

• Approval of 2024 departmental budgets totaling $7,771,249
• Approval of 2024 Library Board budget of $288,040
• Zoning amendments regarding short-term rentals (Options A and B)
• By-law #22-2024 for accessory structures on waterfronts
• Safety measures for Grafton school zones

Special Council

The Alnwick/Haldimand Special Council will review the Draft 2024 Annual Budget presented by Treasurer N. Leach. The meeting includes a proposal for an 8.52% total levy increase and a closed session to discuss staffing matters. Council will also consider By-law 19-2024 to adopt the budget.

• Proposed 8.52% total levy increase for 2024
• By-law 19-2024 to adopt the 2024 Budget
• Closed session regarding staffing matters under Section 239 of the Municipal Act
• Estimated $154.78 increase for an average residential property tax bill

Municipal Planning/Regular Council

The meeting includes decisions on several zoning amendments, including new rules for short-term rentals and unserviced nature retreats. Council will also consider applications for a game bird hunting preserve and a cidery. Additionally, the agenda covers land severances and administrative updates regarding meeting management.

• Zoning amendment for a cidery at Concession 4, Part Lot 6
• Zoning amendment for a game bird hunting preserve in Concession B
• Amendments for short-term rentals and unserviced nature retreats (By-law 13-2024)
• Creation of two rural residential lots with $14,030.30 development charges each
• Minor variance at 362 7th Line Rd for reduced yard setbacks

Regular Council

The meeting includes a community alert regarding a suspected toxic drug supply in the City of Belleville. Council will also review a questionnaire for water infrastructure loans and consider support for various municipal resolutions. Additionally, the agenda covers updates on public works and building permits.

• Community alert regarding suspected toxic drug supply in nearby Belleville
• Permission request for Northumberland Run Forest Run to access trails on June 9, 2024
• Questionnaire for Infrastructure Ontario housing-enabling water infrastructure loans
• Support for Town of Cobourg regarding the 310 Division Street shelter agreement
• Support for expanding fire apparatus lifespan in Prince Edward County

Municipal Planning/Regular Council

Council is reviewing a consent application to sever a surplus farm dwelling at Concession 6, Part Lot 26. They are also considering a zoning amendment for a game bird hunting preserve and approving the 2024 Municipal Insurance Program.

• Consent Application AH-11/2023: Severance of surplus farm dwelling at Concession 6, Part Lot 26
• Zoning Application Z-09-2023: Rezoning for Concession 6, Part of Lot 26
• Zoning Application Z-01-2024: Proposed game bird hunting preserve on Concession B, Part of Lots 3, 4, & 5
• Approval of the 2024 Municipal Insurance Program presented by WWD McGlennon Insurance Broker Ltd.

Regular Council

The Council is reviewing upcoming changes to the Community Safety and Policing Act, 2019, which affects current policing agreements. They are also considering a Northumberland County by-law regarding water cross connections and providing support for provincial cemetery management.

• Proposed Special Council Meeting on January 25, 2024
• Correspondence regarding the Community Safety and Policing Act, 2019
• Northumberland County By-law 38-2023 regarding cross connections and backflow prevention
• Resolution of support for Tay Township's Provincial Cemetery Management Support Request
• Notice of Motion regarding Northumberland County Affordable Housing Strategy