Alnwick/Haldimand public meetings in 2025
62 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Municipal Planning / Regular Council Meeting
The council will consider a contract award to Barry Bryan Associates for the design and contract administration of an ice‑rink floor replacement at the Haldimand Community Memorial Arena, valued at $78,000 plus HST. It will also consider a zoning by‑law amendment that would change the land at 196 Turk Rd from Rural (RU) to Rural Residential (RR). Additional items include a fire‑dispatch service agreement by‑law and a $2,000 budget allocation for the Haldimand Memorial Arena fundraising committee. The meeting also contains a request to approve Councillor Greg Booth’s attendance at the Good Roads 2026 conference.
- Zoning By‑law Amendment – change 196 Turk Rd from RU to RR (PLN‑2025‑63)
- Award of RFP 11‑2025 to Barry Bryan Associates for ice‑rink floor replacement – $78,000 plus HST
- By‑law #98‑2025 to execute fire‑dispatch amending agreement with Peterborough, Northumberland et al.
- Budget allocation of $2,000 for the Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee
- Approval of Councillor Greg Booth’s request to attend the Good Roads 2026 conference in Toronto
Special Council Meeting - Budget
Council is meeting to discuss several 2026 budget components, including a proposed cost of living allowance for non-union staff and community grant allocations. The body will also consider by-laws to set fees, charges, and remuneration for council members and firefighters.
- Proposed 1.8% cost of living allowance increase for non-union staff (estimated cost $27,000)
- By-law 90-2025 to impose fees and charges for 2026
- By-law 93-2025 to set 2026 remuneration for Fire Department Officers and Firefighters
- By-law 94-2025 to set 2026 remuneration and expenses for Members of Council
- Review of 2026 Budget Public Survey results (51 responses received)
Special Council Meeting - Public Meeting
Council is holding a special public meeting to hear resident input on two topics: potential future uses of Fenella Hall and community priorities for the 2026 Township budget. A presentation notes the hall operated at a net loss of $21,748 in 2024 and $15,242 in 2025, with only 10–15% of available hours rented. The meeting also includes a confirmatory by-law to adopt the proceedings. No decisions are being made; comments will inform future council decisions.
- Public hearing on future uses of Fenella Hall; presentation shows $31,566 in expenses vs. $11,131 revenue in 2024
- Public hearing on 2026 Township budget – residents invited to share community priorities
- 13 accessibility upgrades required/identified at Fenella Hall
- Confirmatory By-law #92-2025 to adopt meeting proceedings
- Meeting held at Fenella Community Hall, also accessible via Zoom
Council Meeting
The council will vote on the 2026 Fees and Charges By-law, defer $79,799 for a one-ton truck replacement to 2026, and approve a lease for 12 acres at Burnley Pit. A notice of motion proposes assessing speed limit reductions on Station Road, Chub Point Road, and Ruttan Road. The agenda also includes a rental fee waiver for the firefighter association's New Year's Eve dance and a report on conservation authority boundary consultations.
- Vote on 2026 Fees and Charges By-law (By-law 90-2025)
- Budget deferral of $79,799 for one-ton truck replacement to 2026 (Quantrill Chevrolet)
- Lease agreement with Patrick and Sherry McLaren for 12 acres at Burnley Pit at $720/year for 2026-2030
- Notice of motion to assess speed limit reduction on Station Road, Chub Point Road, Ruttan Road
- Rental fee waiver request for Alnwick/Haldimand Firefighter's Association New Year's Eve Dance at Alnwick Civic Centre
Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee
The Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee will review its 2025-2026 workplan and discuss the Communications/Advertising Strategy. New business includes planning a committee kickoff event. The meeting will also approve minutes from previous meetings.
- Approval of minutes from November 3 and November 18, 2025 meetings
- Discussion of 2025-2026 Committee Workplan
- Update on ARCF05: Communications/Advertising Strategy
- Planning of Committee Kick Off Event
- Updates from committee working groups
Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee
The Fundraising Ad Hoc Committee is meeting to discuss its workplan for the 2025-2026 period. The body will also address donation processes and a booth for the 2025 Christmas Market.
- 2025-2026 Committee Workplan including donor recognition and naming rights programs
- 2025 Christmas Market Booth
- Donation Processes
- Assessment of outsourcing fundraising to professional services
Committee of the Whole
The Committee of the Whole will receive a presentation from the Northumberland OPP Detachment Commander on the OPP Action Plan. It will also consider a recommendation from the Parks, Recreation and Culture Advisory Committee to hire additional staff in the 2026 budget to align with similar townships. Other items include receiving minutes from the Ganaraska Region Conservation Authority and reports from the Northumberland Police Services Board.
- Northumberland OPP Action Plan presentation by Inspector Mike Cavanagh
- Parks committee recommends hiring additional staff in 2026 budget
- Receipt of Ganaraska Region Conservation Authority minutes (September and October 2025)
- Receipt of Northumberland Police Services Board minutes and September report
- Communications on Northumberland County Elect Respect Campaign and Sustainable Waste Management
Council Meeting
The Alnwick/Haldimand Council will adopt the agenda, approve recent meeting minutes, and receive presentations on pay equity and the Lower Trent Conservation 2026 draft budget. It will consider several by‑law motions, including updates to planning fees and authorizing alternative voting methods for the 2026 elections. The council will also approve a $462,841.22 award to Winslow‑Gerolamy Motors Ltd for a new tandem‑axle truck and adopt related financial and operational by‑laws.
- Award of Tender T‑06‑2025 to Winslow‑Gerolamy Motors Ltd for a tandem‑axle truck, $462,841.22 (incl. HST)
- By‑law #85‑2025 to amend Planning Fees and Charges By‑law No. 78‑2024
- By‑law #86‑2025 to execute the agreement with Winslow‑Gerolamy Ltd for the truck purchase
- By‑law #87‑2025 to authorize alternative voting methods for the 2026 municipal and school board elections
- Rental fee approval for Alderville Pioneer Group at Fenella Hall: $26 per weekly meeting for 2025‑2027
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee will approve its agenda and the minutes from the September 8, 2025 meeting. It will receive standing updates from its working groups and on the Nawautin Nature Sanctuary. New business includes an update on the 2026‑2031 Multi‑Year Accessibility Plan and a discussion of a clean‑up at the Vernonville Community Centre.
- 2026‑2031 Multi‑Year Accessibility Plan Update (new business)
- Vernonville Community Centre Clean Up (new business)
- Nawautin Nature Sanctuary – funding for invasive species (standing item)
- Committee Working Group Updates (standing item)
- Approval of agenda and prior meeting minutes (procedural)
Alnwick/Haldimand Public Library Board
The Alnwick/Haldimand Public Library Board will approve the meeting agenda and adopt the October 6 minutes. It will receive standing reports from the CEO, finance officer, council, and committees. New business includes discussion of the Draft 1 2026 Library Budget. The meeting will also move into a closed session for confidential matters.
- Approve agenda for November 10, 2025 meeting
- Adopt minutes from October 6, 2025 meeting
- Receive CEO's report
- Receive Finance report
- Review Draft 1 2026 Library Budget
Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee - 03 Nov 2025 - Special Meeting
The Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee is holding its first meeting on November 3, 2025. Members will receive training on committee roles, code of conduct, and meeting procedures. They will also review the committee's terms of reference, hear a needs assessment for the existing arena, and appoint a chair and vice chair. The committee's initial fundraising target is $5,000,000 to support capital renewal costs.
- Committee training on roles, responsibilities, and code of conduct
- Overview of terms of reference for the fundraising ad hoc committee
- Needs assessment presentation for existing Haldimand Community Memorial Arena and Park Recreation Complex
- Appointment of committee chair and vice chair
- Setting of 2025-2026 meeting schedule and committee workplan
Municipal Planning / Regular Council Meeting
Council will consider authorizing up to $3.75 million in funding for an arena floor replacement at Haldimand Memorial Community Arena via debentures, loans, reserves, and grants. Other items include a zoning by-law amendment for Corcair Farms, development agreements for two properties, and a delegation on preserving the historic Hamlet of Grafton. Council will also receive reports on a finance department review, non-union pay equity RFP award, and temporary HR support staff hiring.
- Arena floor replacement at Haldimand Memorial Community Arena – up to $3.75M
- Zoning by-law amendment for property at 10846 County Road 2 (Corcair Farms)
- Development agreement for 7156 County Road 18 with Roger Davies
- Development agreement for 5135 Macklin Road with Kevin Birks
- RFP award for non-union pay equity and compensation review to Pesce & Associates ($19,200 plus HST)
Committee of the Whole
The Committee of the Whole will receive delegations on a Fenella Hall rental fee reduction and a development charges exemption request, and consider several recommendations including amending the Parks & Recreation Advisory Committee terms of reference, repurposing Centreton Community Centre roof repair funds for air conditioning, and initiating a design-build process for a $3.75 million arena floor replacement at Haldimand Memorial Community Arena. Staff reports on building department Q3 activity, fire department activity, and Q3 financials are also presented. The committee will also discuss adopting internet and telephone voting for the 2026 municipal election.
- Fenella Hall rental fee reduction request – delegation from Alderville Pioneer Group
- Development charges exemption request – delegation from resident Rob Green
- Recommendation to amend Parks & Recreation Advisory Committee terms of reference to exclude municipal staff
- Reallocation of 2025 budget surplus for Centreton Community Centre roof repair to install air conditioning in the hall
- Notice of motion authorizing up to $3.75M for arena floor replacement and structural inspection at Haldimand Memorial Community Arena, funded via debentures, loans, reserves, development charges, grants, and land sales
Council Meeting
Council will approve the agenda and prior meeting minutes and adopt several Committee of the Whole recommendations. The council will award a $109,714 mobile column lift contract to ISN Canada Holdings and a $57,000 sole‑sourced contract to Agile Infrastructure for a water master plan, transfer $186,279.60 from reserves for sand and salt, and waive fees for the 2025 Grafton Outdoor Christmas Market. It will also consider authorizing up to $3.75 million for the Haldimand Memorial Arena floor replacement and structural inspection project.
- Authorize up to $3.75 million for arena floor replacement and structural inspection project
- Award Tender T-05-2025 to ISN Canada Holdings Inc. for a mobile column lift system ($109,714)
- Sole‑source contract to Agile Infrastructure for Water Master Plan and Municipal Water System Review ($57,000 plus HST)
- Transfer $186,279.60 from reserves for 2025/2026 sand and salt procurement
- Waive permit and rental fees for the 2025 Grafton Outdoor Christmas Market at Haldimand Memorial Arena
Alnwick/Haldimand Public Library Board
The Alnwick/Haldimand Public Library Board meeting on October 6, 2025 will consider routine items. It will approve the meeting agenda and adopt the September 15, 2025 minutes. The board will receive standing reports from the CEO, finance, council update and fundraising committee for information. It will then move into a closed session to discuss confidential matters under the Public Libraries Act.
- Motion to approve the agenda for the October 6, 2025 meeting
- Motion to adopt the September 15, 2025 meeting minutes
- Receive the CEO’s September 2025 report for information
- Receive Finance, Council Update, and Fundraising Committee reports for information
- Motion to move into closed session under Section 16.1 of the Public Libraries Act
Committee of Adjustment / Land Division Meeting
The Committee of Adjustment is meeting to consider five consent applications for land severances and an extension of conditions for two previously approved consents. The applications propose creating new rural lots, lot additions, and an easement in the Township. One application (AH-11/2025) includes a condition requiring the severed parcel be transferred to the Northumberland Land Trust for natural heritage conservation.
- Consent AH-11/2025 (Robert & Freda Kennedy): sever a vacant rural lot in Concession 4, Part of Lot 8, Haldimand; conditions include transfer to Northumberland Land Trust for conservation.
- Consent AH-14/2025 (Jessica Chandler & Jacklyn Jaeger): sever 2.27 acres for a vacant rural residential lot in Part of Lot 23, Concession 9, Haldimand; subject to Archaeological Assessment and zoning amendment.
- Consent AH-15/2025 (Debra Devita): create a new vacant hamlet residential lot in Part Lot 5, Concession 9, Haldimand; requires cash-in-lieu of parkland at 5% land value.
- Consents AH-16/2025 to AH-19/2025 (James Murphy & Linda Amor): sever lands for lot additions and an easement in Part of Lot 5, Concession 3, Alnwick; requires development agreement for archaeology.
- Extension & revision of conditions for AH-14/2023 & AH-15/2023 (Lisa & Johan Brak): extends approval by 6 months for two rural residential lots in Part Lot 17, Concession 9, Haldimand; updated cash-in-lieu to $1,500 per lot.
Municipal Planning / Regular Council Meeting
The Township of Alnwick/Haldimand will consider passing three zoning by-law amendments and authorize contracts for winter sand and salt supply. A notice of motion seeks to review denied severance applications.
- By-law #67-2025: General zoning amendments
- By-law #68-2025: Zoning change for Z-08-2025
- By-law #69-2025: Zoning change for Z-09-2025
- Contract with Agile Infrastructure for water system review ($57,000)
- Contract with Cargill for winter salt ($117.90/tonne)
Committee of the Whole
The Committee of the Whole will receive several informational presentations and reports, and will consider two contract awards – a $57,000 sole‑source agreement with Agile Infrastructure for the Grafton Municipal Water Master Plan, and a $109,714 award to ISN Canada Group Holdings for a mobile column lifting system. It will also hear a motion to reconsider denied severance and building permit applications and discuss advisory committee recommendations. Additional items include presentations on hall rental fees and a municipal office structural report.
- Award sole‑source contract to Agile Infrastructure for Grafton Water Master Plan ($57,000 plus HST) and related by‑law
- Award Tender T‑05‑2025 to ISN Canada Group Holdings for mobile column lift system ($109,714 excl. HST) and related by‑law
- Presentation on Hall Rental Fees from Alderville Pioneer Group (information only)
- Presentation of Grafton Municipal Office Structural Report by Pinchin Ltd (information only)
- Motion to reconsider denied severance and building permit applications (proposed report)
Alnwick/Haldimand Public Library Board - 15 Sep 2025 - Regular Session
The Alnwick/Haldimand Public Library Board will receive standing reports including an update on the library expansion/new build project and the fundraising committee. The board will also move into closed session to discuss property security, personal matters, labour relations, and litigation. No major decisions are scheduled in open session.
- Library Expansion / New Build Report received for information
- Fundraising Committee Report received for information
- MOU / Service Agreement update (agenda item 4.7)
- Closed session under Public Libraries Act Section 16.1 for security, personnel, labour, litigation
- Approval of minutes from May 21 and June 16, 2025
Council Meeting
The council will consider several approvals, including the 2024 audited financial statements and minutes from previous meetings. The key decision is the first, second and third reading of By-law #65-2025, which amends By-law 06-2025 to establish remuneration and expense rules for council members serving on local boards and committees. The council will also vote on arena operating hours and a confirmatory by-law for the meeting minutes.
- By-law #65-2025: Amend By-law 06-2025 to set remuneration and expenses for council members on boards/committees
- Approval of 2024 Audited Financial Statements and authorization for mayor and interim treasurer to finalize the audit
- Reduction in non‑prime arena operating hours – new standard hours set for weekdays and weekends
- By-law #66-2025: Confirmatory by‑law to adopt the proceedings of this meeting
- Notice of motion to request Northumberland County Council develop the 2026 budget and review service contracts
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee will discuss the 2026 budget, receive updates on the Haldimand Memorial Arena fundraising (with a $5 million goal), and review the Adopt a Park Program list. Standing items include assessments of Vernonville Hall and funding for invasive species at Nawautin Nature Sanctuary. The meeting will also cover arena updates, Christmas event planning, and summer reports.
- 2026 Budget discussion
- Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee update (previous goal $5 million)
- Adopt a Park Program: list of parks for adoption
- Nawautin Nature Sanctuary funding for invasive species (PR06)
- Vernonville Hall assessments (PR02)
Committee of Adjustment / Land Division Meeting
The Committee of Adjustment and Land Division is meeting to decide on several applications for land severances, easements, and a minor variance. Most recommendations include requirements for archaeological assessments and the payment of $300 fees for Certificates of Official.
- Application AH-09/2025: Severance for a vacant lot addition in Part of Lot 20, Concession 7, Alnwick
- Application AH-10/2025: Severance for a vacant rural residential lot in Part Lot 16, Concession 9, Haldimand
- Application AH-11/2025: Severance of a vacant rural lot in Concession 4, Part of Lot 8, Haldimand for the Northumberland Land Trust
- Application AH-12/2025: Creation of an easement in Part of Lot 23, Concession 1, Haldimand
- Application MV-01-2025: Minor variance for a 1.24m easterly interior side yard width for an addition at Pt Lot 23, Concession 7, Alnwick
Municipal Planning / Regular Council Meeting
The Township of Alnwick/Haldimand is meeting to discuss several zoning by-law amendments and development agreements. Council will also review proposed changes to parks, recreation, and facilities fees.
- Zoning amendment Z-06-2025 for B. & D. Martin at 1481 County Rd 23 to permit a contractor or tradesman’s yard
- Zoning amendment Z-07-2025 for Philip & Carol Baskerville
- Development agreements with Bolduc, Knox, Bolduc & Bolduc (By-law #61-2025) and Baskerville (By-law #62-2025)
- By-law #57-2025 to amend the Fees and Charges By-law
- By-law #63-2025 to assume Speechley Road into the municipal road system for year-round maintenance
Committee of the Whole
The Committee of the Whole will hold a public information meeting for the proposed New Danforth Subdivision (65 single-detached lots, stormwater facilities, park block) in Grafton. The committee will also receive reports on the 2025 road resurfacing program, building department activity, and the OPP year-end report. Two notices of motion propose amending council committee remuneration and creating a Secondary Plan for the Hamlet of Grafton as an Official Plan amendment.
- Public Information Meeting: New Danforth Subdivision — 65 single-detached lots with stormwater management, park block, and environmental protection block in Grafton
- Report PW-2025-10: 2025 Road Resurfacing and Surface Treatment Program
- Report PW-2025-13: Speechley Land/Road Transfer and Assumption — transfer of forced road and utility parcels from Knollcrest Swine Ltd. to the Township, to be assumed as Speechley Rd.
- Notice of Motion: Amend By-law 06-2025 to replace Heritage Alnwick/Haldimand committee with Intermunicipal Task Force on Housing and Homelessness for councillor remuneration, retroactive to May 1, 2024
- Notice of Motion: Official Plan amendment to create a Secondary Plan for the Hamlet of Grafton to guide the next 30 years, funded from reserves
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee will discuss assessments of Sandy Bay Park and Fenella Hall. The body is also tasked with identifying parks and greenspaces for a new 'Adopt a Park' program and reviewing reports on the Nawautin Nature Sanctuary.
- Short-listing parks for the 'Adopt a Park' program per Council Resolution #20250708-04
- Assessments of Sandy Bay Park and Fenella Hall
- Nawautin Nature Sanctuary reports on bridge engineering, invasive species, and water quality
- Haldimand Memorial Arena & Recreational Complex Fundraising Ad Hoc Committee
- Canada Day review
Council Meeting
The Alnwick/Haldimand Council adopted the agenda and prior minutes, waived library facility rental fees, and received a housing solutions report with directives for staff. It approved several procurement contracts, including a $53,025 permit‑management software solution with PSD Citywide, a $79,799 one‑ton truck, a $51,670 line‑painting contract, and an $88,000 finance‑department review. The Council also approved the Adopt‑a‑Park program and related fundraising committee terms.
- Authorize $53,025 contract with PSD Citywide for permit‑management software (plus $10,900 annual maintenance)
- Approve $79,799 purchase of a one‑ton truck from Quantrill Chevrolet Buick GMC Cadillac Ltd.
- Award $51,670 line‑painting contract to Apex Pavement Markings Inc. (plus $6,670 from reserve)
- Authorize $88,000 finance department review and interim treasurer assistance contract with MNP
- Adopt the "Adopt a Park" program and approve fundraising committee terms
Committee of Adjustment / Land Division Meeting
The Committee of Adjustment approved a request to sever a parcel of land for a vacant, rural residential lot in Concession 3, subject to specific conditions and fees.
- Approved severance of land for rural residential lot (AH-13/2023)
- Approved severance of land for hamlet residential lot (AH-06/2025)
- Approved severance of two parcels for rural residential lots (AH-07/2025 & AH-08/2025)
- Fee of $12,796.34 per severed lot for Development Charges
- Fee of $300.00 for Certificate of Official and $300.00 for Certificate of Cancellation
Municipal Planning / Regular Council Meeting
The Alnwick/Haldimand Municipal Planning Council will consider a zoning by‑law amendment (Application Z‑06‑2025) for the property at 1481 County Rd 23 owned by Ben and Diana Martin. The council will read and vote on By‑law #51‑2025 to amend the zoning and By‑law #52‑2025 to confirm the meeting’s proceedings. Additional items include a report on Bill 17 Protect Ontario by Building Faster and Smarter Act, 2025 and a motion to hold a public meeting under Section 34 of the Planning Act.
- Zoning By‑law Amendment Application Z‑06‑2025 – 1481 County Rd 23 (B. & D. Martin)
- By‑law #51‑2025 – first, second and third reading to amend the zoning by‑law
- By‑law #52‑2025 – confirmatory by‑law adopting meeting proceedings
- Bill 17 Protect Ontario by Building Faster and Smarter Act, 2025 – informational report
- Motion to go into a public meeting under Section 34 of the Planning Act
Committee of the Whole
The Committee of the Whole will hear a presentation on the Northumberland Housing Solutions Workshop and recommend that Council direct staff to participate in a housing implementation strategy. Other items include a $53,025 contract for permit management software, a proposed Adopt-a-Park program, and an arena advertising agreement. Several committee minutes and reports are also received for information.
- Housing solutions workshop recommendations: Council to direct staff to review and provide feedback on housing actions, zoning, and Official Plan amendments
- Contract for Permit Management Software: award RFP #02-2025 to PSDCitywide for $53,025 + HST, plus $10,900 annual maintenance
- Adopt-a-Park Program: proposed program approval and short-list of parks for inclusion
- Haldimand Community Arena Complex Advertising Agreement: authorize agreement with Futuresign for advertising partnerships
- Grafton Municipal Office RFQ: report received for information
Alnwick/Haldimand Public Library Board
The Alnwick/Haldimand Public Library Board will meet to receive standing reports on finances, council updates, and library expansion. The board is discussing a draft Memorandum of Understanding (MOU) and service agreement to be presented to the Township CAO, Clerk, and Council.
- Review of draft MOU/Service Agreement for Township Council
- Library Expansion / New Build report
- Fundraising Committee report
- CEO report including May 2025 visitor and circulation statistics
- Finance report for May 2025
Council Meeting
The Township of Alnwick/Haldimand Council will vote on several contracts, including gravel supply and a groundwater study. The body is also reviewing policies for development security and ice allocation, as well as a road upgrade on Leach Road.
- Award 2025 Gravel Supply contract to Gerald Finlay Construction Limited for $234,950 plus HST
- Award Source Water Protection - Groundwater Modeler Study contract to Aqua Insight for $69,495 plus HST
- Approve road allowance upgrade on Leach Road by Joe Drobac and Victoria Oakman-Drobac
- 1-year lease extension with Pat McLaren for Burnley Pit lands at $50.00/acre
- Approval of Security for Development Agreements and Ice Allocation policies
Special Meeting - Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee will meet to establish sub-committees and working groups for the approved 2025-2026 workplan. The agenda includes approving the meeting agenda and reviewing a list of 12 projects for the upcoming year.
- Establish sub-committees and working groups for 2025-2026 workplan
- Review 2025-2026 Workplan with 12 projects including Nawautin Nature Sanctuary bridges
- Review 2025-2026 Workplan with 12 projects including Wicklow Heritage Park promotion
- Review 2025-2026 Workplan with 12 projects including Vernonville and Centreton community events
- Review 2025-2026 Workplan with 12 projects including Grafton tree lighting ceremony
Committee of Adjustment / Land Division Meeting
The Committee of Adjustment meets to decide on three consent applications for property severances in Haldimand Township. Applications include a lot addition for the Bonebakkers, a new hamlet residential lot for Danforth Sixty Holdings, and two rural residential lots for Kevin Birks. Each proposal includes conditions such as surveys, development charges, and environmental assessments.
- Joanne & Constantijn Bonebakker lot addition (AH-05/2025) – Part Lots 31 & 32, Concession 3, no additional charge beyond $300 certificate fee.
- Danforth Sixty Holdings hamlet lot (AH-06/2025) – Concession A, Lot 22, with $12,796.34 development charge, 5% cash-in-lieu of parkland, road widening and sewage requirements.
- Kevin Birks two rural residential lots (AH-07/2025 & AH-08/2025) – Concession 10, Part Lot 14, each with $12,796.34 development charge, archaeological assessment, and environmental impact study.
- All applications require registered surveys, draft transfers, and tax clearance; fees of $300 per certificate of official apply.
Municipal Planning / Regular Council Meeting
The Township of Alnwick/Haldimand Council will consider approving three zoning by-law amendments and a subdivision agreement. The body will also authorize a contract for food services at the Haldimand Community Arena and approve an additional $50,000 for HR support services.
- Zoning By-law Amendment (Z-04-2025) for Kevin Birks
- Zoning By-law Amendment (Z-05-2025) for James Brouwer
- Zoning By-law Amendment (Z-18 Whispering Springs)
- Execute Grafton Heights Amending Subdivision Agreement
- Authorize $50,000 + HST for HR Support Services
Alnwick/Haldimand Public Library Board - Special Meeting
The Alnwick/Haldimand Public Library Board will hold a special meeting to consider approving the agenda, receive an update on a council delegation and draft memorandum of understanding, and then vote to move into closed session to discuss personal matters, potential litigation, and solicitor-client privileged advice. A report out of closed session will follow before adjournment.
- Update on council delegation regarding a draft MOU
- Discussion of draft memorandum of understanding with council
- Motion to enter closed session under Public Libraries Act for personal matters, litigation, solicitor-client privilege
- Report out of closed session for information
Committee of the Whole
The Committee of the Whole will discuss road upgrades on Leach Road and approve policies for the Haldimand Community Memorial Arena. Staff will also present recommendations for a gravel supply contract and a by-law regarding firearms.
- Recommendation to approve Ice Allocation Policy
- Recommendation to approve Security for Development Agreements Policy
- Recommendation to award gravel supply contract to Finlay Construction for $234,950.00+HST
- Recommendation to approve road upgrades on Leach Road
- Recommendation to authorize a 1-year extension agreement for Burnley Pit agricultural use
Council Meeting
The council will adopt the 2025 tax rates by passing By-law #39-2025 and will approve an additional $50,000 plus HST for HR support services from Doucet HR Consulting. It will consider three options for a council‑training session with Town Hall Consulting, ranging from $4,500 to $6,200 plus mileage. The council will also create a part‑time Bylaw Enforcement position, approve the township’s Flag Policy, and adopt the theme “Elbow's Up” for the 2025 Canada Day event.
- By‑law #39-2025: Adopt 2025 Tax Rates
- Approve $50,000 + HST for HR Support Services from Doucet HR Consulting
- Council training session options: $4,500 or $6,200 (plus mileage) with Town Hall Consulting
- Create a part‑time Bylaw Enforcement position (6 hrs/week weekends)
- Approve the Flag Policy for the Township of Alnwick/Haldimand
Alnwick/Haldimand Public Library Board - Regular Session
The Alnwick/Haldimand Public Library Board will receive standing reports from the CEO, Finance, and committees, including updates on the Library Expansion/New Build. The agenda includes approval of April minutes and no new business. All items are for information or procedural approval.
- CEO report details successful Canada Summer Jobs grant for a 9-week student position
- CEO report announces new AHPL Ukulele Club and other upcoming programs
- Library Expansion/New Build report to be received (no progress reported in April)
- Fundraising committee reports community garage sale on May 24 at St. Andrew United Church
- MOU/Service Agreement update: first draft complete, IT section edits pending
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee will hold a closed session for an educational tour of Nawautin Nature Sanctuary, then reconvene in open session at 7:00 PM at Haldimand Memorial Arena. The open agenda includes approving the April 24, 2025 minutes, discussing the Canada Day sub-committee, gathering ideas for the 2025-2026 workplan, and considering Nawautin Nature Sanctuary as a standing agenda item.
- Approval of minutes from April 24, 2025 special meeting
- Discussion of Canada Day sub-committee
- 2025-2026 Advisory Committee workplan ideas
- Nawautin Nature Sanctuary as a standing agenda item
Special Meeting - Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee will meet four times in 2025 and establish sub-committees for Canada Day and the Nawautin Nature Sanctuary. The agenda includes orientation training and the review of committee terms of reference.
- Approval of 2025 meeting schedule (May, July, September, November)
- Establishment of Canada Day Sub-Committee
- Establishment of Nawautin Nature Sanctuary Sub-Committee
- Review of Terms of Reference (effective 2025-03-11)
- Orientation/Refresher Training for committee members
Special Council Meeting
This Special Council meeting is called to receive a presentation on Asset Management from 4 Roads Management Services, which is for information only. The council will then move into a closed session under the Municipal Act to discuss staffing matters, CUPE negotiations, potential litigation, and Senior of the Year nominations. The public may attend the open portion virtually via Zoom.
- Asset management presentation by 4 Roads Management Services (received for information)
- Closed session for staffing matters
- Closed session for CUPE negotiations update
- Closed session for potential litigation
- Closed session for Senior of the Year nominations
Committee of Adjustment / Land Division Meeting
The Committee of Adjustment / Land Division is meeting to decide on multiple applications for land consents and lot additions. The body will review requests to sever parcels for residential and agricultural use, as well as amendments to existing consent conditions.
- Proposed severance for agricultural and rural residential lots by James & Leah Hogg (including $12,796.34 development charge)
- Proposed residential lot severance by Curtis & Liz Wilson (including $12,796.34 development charge)
- Proposed lot addition severance by Louida Group Inc.
- Proposed rural residential severance by Keith Bridgman (recommended for denial)
- Amendment to consent conditions for Lore Beitinger regarding shared access between 226 and 230 Nichol Rd
🗳️ How they voted — 1 divided vote
Municipal Planning / Regular Council Meeting
The Alnwick/Haldimand Municipal Planning Council will consider and vote on several zoning by-law amendment applications, including those from Gail DeJong and 14096738 Canada Inc. It will also move three readings of By-law #30-2025 and By-law #31-2025 to amend the Comprehensive Zoning By-law, and authorize a development agreement with 14096738 Canada Inc. under By-law #32-2025.
- Zoning By-law Amendment Application PLN-2025-18 – Gail DeJong (Garden Suite)
- Zoning By-law Amendment Application PLN-2025-19 – 14096738 Canada Inc.
- By-law #30-2025: Zoning By-law Amendment (Z-02-2025)
- By-law #31-2025: Zoning By-law Amendment (Z-03-2025)
- By-law #32-2025: Execution of Development Agreement with 14096738 Canada Inc.
Committee of the Whole
The Committee of the Whole receives several reports and makes recommendations to Council, including the creation of a part-time Bylaw Enforcement Position to work weekends. Other recommendations include seeking expressions of interest for food service and advertising rights at the Haldimand Community Memorial Complex, approving the Grafton Traffic Safety Review, and holding the Canada Day parade annually on July 1. The meeting also goes into closed session regarding land acquisition/disposition and litigation.
- Creation of a part-time Bylaw Enforcement Position (6 hours Friday-Sunday year-round)
- Expression of interest for food service provider at Haldimand Community Memorial Complex
- Expression of interest for advertising rights at Haldimand Community Memorial Complex
- Grafton Traffic Safety Review report and implementation plan
- Canada Day parade and celebration annually on July 1
Alnwick/Haldimand Public Library Board - Regular Session
The Board will receive reports on library finances, visitor statistics, and fundraising. Members will also discuss library programming and the use of township facilities.
- Receipt of $1,895 in connectivity funding from Ontario Library Service
- Report on Library Expansion / New Build
- Update on MOU / Service Agreement
- Discussion on Library Programming/Township Facilities Usage
- Fundraising report regarding the Grafton Community Garage sale on May 24
Council Meeting
The Alnwick/Haldimand Council will meet to decide on new lease agreements for the Grafton Community Centre and authorize a request for proposals for a Finance Department review. The body will also receive reports on housing, homelessness, and public health.
- Proposed lease agreements with Northumberland County and YMCA Northumberland for the Grafton Community Centre
- Authorization to issue an RFP for a Finance Department Review and Interim Treasurer Assistance
- Acceptance of the 2024 Grafton Drinking Water Summary Annual Summary Report
- Review of the Northumberland Housing Solutions Workshop Report 2025
- Adoption of Confirmatory By-law #29-2025
Committee of Adjustment / Land Division Meeting
The Committee of Adjustment is reviewing two applications to sever parcels for lot additions and one minor variance request regarding rear and side yard depths. Decisions on these items may be subject to archaeological assessments and conservation authority permits.
- Minor Variance MV 04-2024 (James and Lauri-Anne Maitland): Proposed rear yard depth reduction from 12.0 m to 5.3 m and side yard width reduction from 6.0 m to 4.1 m
- Application AH01/2025 (Doug Kelly): Request to sever a parcel for a lot addition in Part of Lot 21, Concession 9
- Application AH03/2025 (Lee Jeonho & Lee Myung Sook): Request to sever a parcel for a lot addition in Part Lot 9, Concession 3
- Required $300.00 fee for issuance of Certificate of Official for approved consent applications
Municipal Planning / Regular Council Meeting
The council will hold a public meeting and consider a zoning by-law amendment to rezone 415 Coyle Rd from Rural to Rural Residential and Environmental Protection to facilitate lot creation. They will also vote on amendments removing a holding zone for Cedar Meadows Game Farm and execute a development agreement with the same applicant. Other business includes approving a broadband network agreement with Northumberland Networks LP and an agreement with Northumberland County for forest road use. A closed session will address staffing matters and advisory committee appointments.
- Public hearing and zoning amendment for 2821425 Ontario Inc. (Gregory Burnett) at 415 Coyle Rd (Z01-2025)
- Zoning amendment to remove holding zone (H) for Victor and Tania Haisma / Cedar Meadows Game Farm (Z01/2024)
- Development agreement with 2821425 Ontario Inc. (Burnett AH21-2024) to address archaeological site assessment
- Municipal access agreement with Northumberland Networks LP for fiber optic broadband on township rights-of-way
- Amendment to agreement with Northumberland County for use of forest roads
Committee of the Whole
The Committee of the Whole is reviewing year-end reports for building, fire, and public works departments. The body is discussing the authorization of new lease agreements for the Grafton Community Centre and an RFP for finance department assistance.
- Proposed new lease agreements for Grafton Community Centre with Northumberland County and YMCA Northumberland
- Proposed RFP for Finance Department Review and Interim Treasurer Assistance
- 2024 Annual Summary Report for the Grafton Drinking Water System
- Ganaraska Region Conservation Authority 2025 proposed budget including a 3.0% General Levy increase
- Building Department implementation of a 1.75% annual fee increase from 2025 to 2028
Council Meeting
The Alnwick/Haldimand Council will discuss whether to restore the Grafton Municipal Office Building or conduct a needs assessment for a new building. The body is also deciding on several sole-source contracts for facility repairs and HR consulting.
- Proposed RFP for restoration or needs assessment of Grafton Municipal Office Building
- Sole-source contract for Centreton Sand Dome repairs with Van Pelt Construction up to $60,000
- Sole-source procurement of Doucet HR Consulting & Investigations for union negotiations up to $50,000 + HST
- RFQ for engineering structural assessment of Town Hall
- Amalgamation of Recreation, Culture & Community Development and Nauwautin committees into the Parks and Recreation Advisory Committee
Alnwick/Haldimand Public Library Board - Regular Session
The Alnwick/Haldimand Public Library Board will receive the CEO's report on programming and circulation, the finance report, and updates from council, the library expansion/new build committee, and the fundraising committee. A draft MOU/service agreement is expected to be discussed. The board will also set future meeting dates.
- Draft MOU/service agreement to be brought forward for discussion
- Library expansion/new build report (no specific details provided)
- March Break activities including augmented reality sandbox with Lower Trent Conservation
- Council update on 2025 library budget passed
- Finance report for 2025 Monthly Output Report
Committee of Adjustment / Land Division Meeting
The Committee of Adjustment and Land Division will consider three property applications. These include a request for a lot addition and two minor variances regarding yard setbacks and waterbody proximity.
- Application AH02/2025 (Lore Betinger): Sever a parcel for a lot addition in Part Lot 27, Concession 6, Haldimand
- Application MV 04-2024 (James and Lauri-Anne Maitland): Reduce rear yard depth to 5.3m and side yard width to 4.1m
- Application MV 07-2024 (Roger Davies): Reduce setback to waterbodies and watercourses from 30m to 18m
- Payment of $300.00 for Certificate of Official for application AH02/2025
Municipal Planning / Regular Council Meeting
The council will consider a zoning by-law amendment to allow 21 estate residential lots on Phase II of Rice Lake Estates, changing the zoning from Rural to Rural Residential Exception zones with a holding symbol and Environmental Protection. The holding symbol requires completion of archaeological assessments and a subdivision agreement before lots can be developed. Council will also receive an update on a request for a municipal restructuring study from Northumberland County.
- Zoning By-law Amendment Z 04/2024 for Phase II Rice Lake Estates: rezone 10.74 ha owned by Stanpar Holdings Ltd. from Rural to RR-69-H, RR-70-H, and EP zones
- Proposed creation of 21 single-detached dwelling lots in Phase II, amending 1996 draft-approved subdivision plan
- By-law 18-2025 to implement the zoning amendment, subject to removal of holding (H) symbol
- Report CLK-2025-05: Update on Northumberland County Municipal Restructuring Study Request (for information only)
- Land Division / Committee of Adjustment meeting to be convened and then reconvened to regular council
Committee of the Whole
The Committee of the Whole is considering two options for the structurally troubled municipal office: a restoration project or a location study and needs assessment. It also recommends a $60,000 sole-source contract for sand dome repairs and proposes dissolving two advisory committees while creating a new Parks and Recreation Advisory Committee.
- Municipal Office Structural Evaluation: options include restoration project or location study/needs assessment (report PR-2025-04)
- Sand Dome Repair: sole-source contract with Van Pelt Construction for up to $60,000 (report PW-2025-02)
- Dissolution of Heritage Alnwick-Haldimand Advisory Committee (revised terms of reference adopted)
- Dissolution of Nawautin Sanctuary Advisory Committee and Recreation, Culture and Community Development Advisory Committee
- Creation of new Parks and Recreation Advisory Committee with recruitment to begin
Council Meeting
Council will receive a presentation on the Northumberland County Broadband Network project, which plans to connect over 11,000 underserved households, and consider a related public works report on installation. A closed session is scheduled to discuss solicitor-client privileged advice on the role of council in labour relations, following a treasury report on union negotiation expenditures. Council will also adopt minutes from January meetings and receive committee reports from the Library Board, Lower Trent Conservation Authority, and the OPP Detachment Board.
- Northumberland County Broadband Network Implementation Phase presentation by Peter Deshane
- Public Works Report PW-2025-03 on Northumberland Broadband Network Installation
- Treasury Report FIN-2025-001: Status Update on Union Negotiation Expenditures
- Closed session under Municipal Act Section 239(2)(f) regarding solicitor-client privilege and labour relations education
- Support resolutions from Township of Brudenell, Lyndoch and Raglan on Provincial Land Transfer Tax redistribution and Child Welfare Funding, and Northumberland County resolution on Municipal Restructuring Study
Special Council Meeting - 2025 Budget
This special council meeting focuses on debating and approving the Township's 2025 budget. Key items include reconsidering the Council budget, approving departmental budgets, and deciding on deferred motions such as a 3.5% infrastructure reserve levy increase and removal of a Public Works Coordinator position.
- Reconsideration and approval of the 2025 Council Budget as amended
- Removal of BER 2025-03: Compensation & Pay Equity Review from the budget
- Approval of BER #2025-20: Customer Service Representative Enhancement
- Deferred motion to allocate funds for Facility Assessments for offices and community centres
- Deferred motion to include a dedicated 3.5% Infrastructure Reserve levy increase in the 2025 Budget
Alnwick/Haldimand Public Library Board - Regular Session
The Alnwick/Haldimand Public Library Board is meeting to receive several standing reports, including the CEO's report, finance report, library expansion report, and fundraising committee report. The board will also review a draft MOU/service agreement and approve the previous meeting's minutes. No major decisions or new proposals are listed; the meeting is primarily procedural updates.
- Receipt of CEO's report with December/January statistics and program attendance
- Receipt of finance report (2024 monthly output report)
- Receipt of Library Expansion / New Build Report
- Receipt of Fundraising Committee Report
- MOU / Service Agreement item listed for discussion
Committee of Adjustment / Land Division Meeting
The Committee of Adjustment will decide on two applications to sever parcels for vacant rural residential lots. One application by 2821425 Ontario Inc. (Gregory Burnett) and another by Albert Anderson for two lots are recommended for approval with conditions including development charges, archaeological assessments, and road widenings. The meeting also includes cancellation certificates for previous consents.
- Approval of consent AH21/2024 (2821425 Ontario Inc.) to create a vacant rural lot in Part Lot 22, Concession 5, Alnwick, with $12,796.34 development charge and archaeological assessment
- Approval of consents AH22/2024 & AH23/2024 (Albert Anderson) to create two rural lots in Part Lot 33, Concession A, Haldimand, with $12,796.34 each and a 18.25-metre road widening on County Road 2
- Issuance of cancellation certificates for consents AH13/2022 (Mikos/Siemiaszko) and AH06/2022 (Watson)
- Cash-in-lieu of parkland set at 5% of land value for both severances
- $300 certificate of official fee per By-law 78-2024 for each approval
Municipal Planning / Regular Council Meeting
The Township of Alnwick/Haldimand is meeting to decide on two zoning by-law amendments and a development agreement. Council will also appoint the 2025 Committee of Adjustment and discuss budget consultation and council training.
- By-law 11-2025: Appointment of the 2025 Committee of Adjustment
- Zoning By-law Amendment Z12/2024 for Lisa and Johan Brak at 158 Leach Road
- Zoning By-law Amendment Z13/2024 for Jill and Mark Klintworth
- By-law 14-2025: Execution of Development Agreement (AH03-2024)
- Request for additional public consultation on Budget 2025
Special Council Meeting - 2025 Budget
Council will discuss the draft 2025 budget, including a proposed 3.5% infrastructure reserve levy increase. A deferred motion to allocate $30,000 for a ball diamond bleacher project with a $10,000 contingency is also on the table. Council will also receive reports on grass cutting cost comparison and asset management update.
- Proposed 3.5% infrastructure reserve levy increase as part of 2025 budget
- Deferred motion: $30,000 for ball diamond bleacher project plus $10,000 contingency
- Grass cutting cost comparison report shows outsourcing is $5,498.76 higher annually than internal work
- Asset management update confirms on-schedule for July 1, 2025 compliance deadline with O.588/17
- Staff directed to make changes to draft budget for presentation at February 10 Special Council Budget Meeting
🗳️ How they voted — 1 divided vote
Alnwick/Haldimand Public Library Board - Special Budget Meeting
The Alnwick/Haldimand Public Library Board is meeting to discuss and vote on the draft 2025 budget. The board will also adopt minutes from the November 18, 2024 meeting and establish a meeting schedule for the remainder of the year.
- Approval of the draft 2025 budget
- Adoption of November 18, 2024 meeting minutes
- Determination of MOU meeting date
Regular Council Meeting
At this meeting, Council will consider and vote on several by-laws, including setting the 2025 interim tax levy, authorizing a $72,005 contract for a needs assessment of the Haldimand Memorial Arena, and entering into winter maintenance agreements for the Glens of Antrim and Grafton Heights subdivisions. Council will also set remuneration for fire department officers and council members. A closed session is scheduled for personal matters and litigation updates.
- Award $72,005 contract to Sierra Planning and Management for Haldimand Memorial Arena needs assessment
- Approve 2025 interim tax levy (By-law 03-2025)
- Authorize borrowing to meet 2025 current expenditures (By-law 04-2025)
- Execute winter maintenance agreements for Glens of Antrim Way and Ridgeline Drive/Vista View Terrace
- Set remuneration for fire department officers and firefighters (By-law 05-2025)