Central Elgin public meetings in 2022
23 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
BIA Board of Management
The Board of Management is reviewing accounts and invoices related to the 2022 Dickens Days event. The meeting also includes discussions on marketing for the 2023 Elgin County Visitors Guide and planning for a potential spring market.
- Approval of $2,062.25 payment to Humes Horse & Carriage for Dickens Day Weekend
- Approval of $1,200.00 sponsorship for YMCA Port Stanley Spring Fever event
- Approval of $675.00 for advertising in the 2023 Elgin County Visitors Guide
- Review of $1,000.00 payment to Lynn Sloan for Dickens Days carolers
- Discussion regarding disposal of BIA inventory including boats and anchors
Special Meeting of Council
This special meeting serves as a notice of cancellation for previously scheduled budget discussions. The 2023 Budget consideration has been rescheduled to Tuesday, January 17th, 2023.
- Cancellation of 2023 Budget meetings originally set for December 13 and 14, 2022
- Rescheduling of 2023 Budget consideration to January 17, 2023
Planning Applications
The Committee of Adjustment is reviewing an application by Melchers Developments Inc. to permit a single detached dwelling. The proposal seeks to increase the maximum allowable lot coverage from 40% to 43%.
- Minor variance application COA 13-22 for Lot 52, 87 The Promenade
- Request to increase maximum lot coverage by 3% (12.28sqm)
Regular Meeting of Council
The Council meeting includes discussions on various zoning by-law amendments, including properties on Hill Street, Lake Line, and Sunset Drive. The agenda also covers the appointment of the Committee of Adjustment and several administrative reports.
- Appointment of Committee of Adjustment members through By-law 2752
- Zoning By-law Amendment Report for 392 Edith Cavell Boulevard
- Draft Plan of Subdivision and Zoning By-law Amendment for 37719 Lake Line
- Official Plan and Zoning By-law Amendment for 410 Sunset Drive
- By-law 2749 to levy a special charge upon the Port Stanley BIA for 2023
Special Meeting of Council
This special meeting serves to organize the 8th Council of the Municipality of Central Elgin. Members will take their Declarations of Office and the Mayor will receive the Chain of Office.
- Declaration of Office for Mayor Andrew Sloan and Councillors
- Inaugural Address by Mayor Andrew Sloan
- Formal organization of the 8th Council
BIA Board of Management
The Board of Management is reviewing invoices from Dickens Days and the Market, including payments to Humes Horse & Carriage Rides and George Sims. Members are also discussing sponsorship for the YWCA Spring Fever Fashion Show and reviewing the 2023 Elgin County Visitor's Guide advertising options.
- Review of Humes Horse & Carriage Rides invoice totaling $2,062.25
- Review of Town Crier George Sims invoice for $850.00
- Review of Blackcat Concepts website changes invoice for $127.13
- Discussion of YWCA Spring Fever Fashion Show sponsorship for April 22, 2023
- Review of BIA inventory stored at Shell Gas Station on Sunset Rd
Planning Applications
The Council of the Municipality of Central Elgin is holding a public meeting to consider a Draft Plan of Condominium and a Zoning By-law Amendment. The proposal seeks to change the current Open Space Zone 2 designation to permit a 27-unit vacant land townhouse development.
- Draft Plan of Condominium for 27 townhouse units at 279 Hill Street
- Zoning By-law Amendment to Township of Yarmouth By-law No. 1998
- Development of approximately 0.81 hectares north of Hill Street and west of Beamish Street
BIA Board of Management
The Port Stanley BIA Board of Management is holding its Annual General Meeting to review the 2022 budget and discuss the proposed 2023 budget. The meeting includes presentations on beautification projects and events and promotions.
- Proposed 2023 BIA Budget review
- Review of 2022 BIA Budget ($75,500)
- Beautification projects presentation
- Events and promotions presentation
- Adoption of November 10, 2021, meeting minutes
Regular Meeting of Council
The Central Elgin Council will consider draft subdivision conditions for Canterbury Place Extension and Eagle Ridge Phase 2. The meeting also includes reviews for the Port Stanley Dickens Day Weekend and Belmont Santa Claus Parade special event permits.
- Draft Plan of Subdivision: Canterbury Place Extension (Karwood Ontario Ltd.)
- Draft Plan of Subdivision: Eagle Ridge Phase 2 (2561603 Ontario Ltd.)
- Special Events Application: 2022 Dickens Day Weekend
- Special Events Application: 2022 Belmont Santa Claus Parade
- Albertson Drain Request for Improvement
Planning Applications
The Committee of Adjustment is considering an application from Bill and Vicky O’Sullivan for a garage addition and a new rear covered patio. The request includes variances for side yard setbacks and eave projections within the Open Space Zone 1.
- Minor variance for garage addition and rear covered patio setback of 1m from the southerly side lot line
- Minor variance to permit eaves and eavestrough to project up to 0.737m into a required yard
- Public hearing for application COA 12-22 at 6985 Sunset Road
Special Events Committee
The Special Events Committee is meeting to review permit applications for two upcoming community events. The committee will consider the 2022 Dickens Days in Port Stanley and the 2022 Belmont Santa Claus Parade.
- 2022 Dickens Days (Port Stanley) permit application
- 2022 Belmont Santa Claus Parade permit application
- Proposed road closures for Belmont Santa Claus Parade on December 4, 2022
BIA Board of Management
The Port Stanley BIA Board of Management is meeting to discuss the proposed 2023 budget. The discussion includes projected revenues from the BIA levy and planned expenditures for administration, events, and beautification.
- Proposed 2023 BIA levy revenue of $77,810
- Proposed 2023 marketing campaign expenditure of $15,000
- Proposed 2023 beautification expenditures of $32,810
- Proposed 2023 Christmas Market expenditure of $5,000
- Proposed 2023 village lighting expenditure of $10,000
Court of Revision - Drains
The Court of Revision will meet via Zoom to discuss drainage works for the Collins Drain and the Vandenbrink-Davis Drain. The meeting includes reviewing provisional by-laws and addressing potential landowner appeals regarding assessments.
- Collins Drain: estimated construction cost of $65,000
- Vandenbrink-Davis Drain: estimated construction cost of $122,000
- Vandenbrink-Davis Drain: municipality contribution of $2,861
- Public hearing for Collins Drain at 6:30 p.m.
- Public hearing for Vandenbrink-Davis Drain at 6:45 p.m.
Regular Meeting of Council
The Council is reviewing several planning applications, including condominium approvals and consent applications. The meeting also addresses infrastructure matters such as traffic calming on East Road and contract awards for municipal services.
- Consent Application: 45714 Edgeware Line
- Consent Application: 45255 Sparta Line
- Draft Plan of Condominium Approval: 279 Hill Street
- East Road Traffic Calming report
- Contract award for Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman
Planning Applications
The Committee of Adjustment and Council will hold public meetings via Zoom to review several planning applications. Discussions include a minor variance for a residential redevelopment in Port Stanley and two draft plans of subdivision.
- Minor variance for 268 Frances Street to increase accessory building coverage from 8% to 11%
- Eagles Ridge Phase 2 subdivision proposal for 66 single-detached dwelling lots on 7.45 hectares
- Karwood Canterbury Place draft plan of subdivision proposal
- Redevelopment of 268 Frances Street to include a new single detached dwelling and three-car garage
Environmental Committee
The committee is reviewing a proposed $10,000 budget for 2023 environmental projects. Discussion includes funding for turtle crossing signs, tree cutting education, and monarch habitation sites.
- Proposed 2023 Environmental Committee budget of $10,000
- Estimated $500 for turtle crossing signs
- Estimated $1,200 for tree cutting education document
- Estimated $4,300 for monarch habitation sites
- Estimated $1,500 for Earth Day Celebration
Regular Meeting of Council
Council passed By-law 2732 to adopt the Municipality of Central Elgin Official Plan. The meeting also included approvals for residential subdivision plans at Eagle Ridge and Canterbury Place, and a consent application for 96 Coulter Avenue.
- Adoption of the Municipality of Central Elgin Official Plan (By-law 2732)
- Approval in principle for Eagle Ridge Phase 2 Draft Plan of Subdivision
- Approval in principle for Canterbury Place Extension Draft Plan of Subdivision
- Consent application approval for 96 Coulter Avenue
- Approval of $30,000 for Elm Line & Centennial Road sanitary force main stub extension
Special Events Committee
The Special Events Committee is reviewing permit applications for two upcoming community events. The committee will consider requests for Dino Days at Canadale Nurseries and the Port Stanley Dickens Day Parade.
- Dino Days permit application for Canadale Nurseries
- Port Stanley Dickens Day Parade permit application
- Dickens Day Parade route: Francis Street, Stanley Street, Colborne Street, Bridge Street, William Street, and Edith Cavell Boulevard
BIA Board of Management
The Port Stanley BIA Board of Management is reviewing accounts, discussing marketing and beautification projects, and planning upcoming community events. The meeting includes updates on the BIA boundary adjustment and the 2023 budget.
- Review of Blackcat Concepts invoices for domain renewal and website edits
- Payment for Port Stanley post people installation including hardware and municipal staff costs
- Discussion of Utility Box Program with a budgeted Phase 2 amount of $7,500
- Update on BIA boundary adjustment including the DOC building and berm area
- Planning for Dickens Days and potential spring carnival options
Environmental Committee
The committee is reviewing progress on environmental projects and preparing for the 2023 budget proposal. Discussions include updates on the Tall Grass Prairie Project, tree cutting education, and potential funding for new initiatives.
- Tall Grass Prairie Project future enhancements
- Tree Cutting Education Program draft status
- Green Cone Digesters research results
- 2023 Budget proposal preparation
- Potential project location mapping
Regular Meeting of Council
The Council reviewed several planning applications and infrastructure reports. Key decisions included approving construction tenders for public facilities and addressing land consent applications.
- Accepted PK Construction Inc. tender of $491,500.00 for Union St. Park Bathrooms
- Accepted Tonda Construction Ltd. tender of $411,000.00 for Belmont Arena Elevator Addition
- Approved consent application for 8684 Centennial Road
- Permitted Living History Display to camp overnight for the 2022 CALIPSO Festival
- Received delegation regarding industrial development and loss of prime farmland
Planning Applications
The Committee of Adjustment is meeting to consider two minor variance applications. These applications involve requests for lot coverage and lot depth adjustments to support residential development.
- Melchers Construction: request to increase maximum lot coverage to 40.61% at 91 The Promenade
- 1551945 Ontario Limited: request for reduced lot depths at 431 Front Street to support a severance
- 1551945 Ontario Limited: request to increase existing dwelling coverage to 40% at 431 Front Street
Drain - Public Meeting
The Municipality of Central Elgin will review engineering reports for the Collins Drain and the VandenBrink-Davis Drain. These reports outline proposed construction, estimated costs, and how those costs will be assessed to affected landowners.
- Collins Drain construction estimate of $65,000.00
- Proposed Collins Drain work includes 464 lineal meters of concrete field tile and H.D.P.E. pipe
- VandenBrink-Davis Drain project serving a 68-hectare watershed area
- Public hearing opportunity for landowners to address Council regarding the reports