Central Elgin public meetings in 2023
80 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Special Meeting of Council
The Council of Central Elgin is meeting to pass by-laws regarding municipal appointments and official actions. The primary item is the appointment of David Aristone to the role of Treasurer.
- By-law 2850: Appointment of David Aristone as Treasurer
- Repeal of By-law 2570
- By-law 2851: Confirmation of all Council actions taken during the meeting
Regular Meeting of Council
Central Elgin Council meets Monday, December 11, 2023 at 7:00 p.m. to consider two applications from Doug Tarry Limited to amend the Township of Yarmouth Zoning By-law at 42489 and 42399 Southdale Line, plus heritage designation requests and a tender for Front Street slope stabilization. Council will also hear correspondence on the Elgin County Joint DEI Plan and a Childcan Polar Bear Dip special events application, and will end with a closed session on personnel, economic development, and planning matters.
- Two zoning amendment applications from Doug Tarry Limited for 42489 and 42399 Southdale Line
- Heritage designation for 445 Front Street, Port Stanley (Rustico) and By-laws 2846/2847 for 201 Lakeview Drive and 190 Cornell Street
- Request for Tenders 2023-36 for Front Street Slope Stabilization
- Childcan Polar Bear Dip special events application
- Closed session on economic development, HR, financial services, and planning negotiations
Planning Applications
Central Elgin's Committee of Adjustment holds a public meeting on December 11, 2023 to hear two minor variance applications. The first, at 12947 Carr Road, seeks permission for an additional residential unit in a detached accessory building served by a private well and septic system, where the zoning by-law requires municipal services. The second application concerns 250 Colborne Street; the agenda provides no details on that request. A staff report recommends the Carr Road application be received for information and suggests the committee note the private-services approval if it supports the request.
- Minor variance COA 21-23 at 12947 Carr Road (applicant Cheryl Wilcox) to allow an additional residential unit in a detached accessory building on a private well and septic system
- Staff Report CEP.58.23 recommends the Carr Road application be received for information
- Well report from J.B. Wilson & Son states the well produces 20 gallons per minute
- Second minor variance application scheduled for 250 Colborne Street at 6:50 p.m., with no details in the agenda
- Public hearing held in person at Council Chambers, 450 Sunset Dr, St. Thomas, and via Zoom
BIA Board of Management
The Port Stanley BIA Board of Management meets December 6, 2023 to adopt November minutes, review invoices from Dickens Days 2023, and discuss marketing, events, and unfinished business including the BIA budget and a board vacancy. The agenda is largely routine: correspondence, accounts, and committee updates, with no new bylaws or public hearings scheduled. Several items are carried over from the November meeting, including the Dickens Days debrief, a 2024 solar eclipse event, and Port Stanley's 200th anniversary planning.
- Adoption of minutes from the November 1, 2023 meeting
- Dickens Days invoices: $2,486.00 to 94.1 MyFM for radio, $610.20 to Scott's Printing Centre, $470.94 to In Port Printing and Design, $282.50 to Strike a Poze Photobooths, and $73.45 to BlackCat Concepts for website edits
- Dickens Days debrief and discussion of a 2024 solar eclipse event on April 8, 2024
- Unfinished business includes the 2024 BIA budget, a BIA vacancy, and Port Stanley's 200th anniversary
- Correspondence from Elgin County Economic Development and Tourism and the Ontario BIA Association
Regular Meeting of Council
Central Elgin Council meets Monday, November 27, 2023 at 7:00 p.m. to consider a request from the St. Thomas Cemetery Company for an operating grant, seven planning consent applications, and reports on a Belmont mural, building permits, and municipal drains. Council will also hold a closed session on fire services staffing, a Main Street road allowance land matter, and Port Stanley legal matters. Several items are listed only by title in the agenda, so details are not yet public.
- St. Thomas Cemetery Company requests an operating grant for cemetery grounds maintenance
- Seven consent applications, including 162 and 166 William Street (Port Stanley Cottages Inc.) and 210 Main Street (Avere Fiducia Inc.)
- Request to extend draft plan approval for Prespa Construction Limited's Jacklin Farm Phase 4 subdivision (34T-CE2001)
- Reports on a Heritage Belmont mural at the Belmont Arena and 381 Edith Cavell available for disposal
- By-law 2844 for the Albertson Drain and closed session items on fire services, a Main Street road allowance, and Port Stanley
Planning Applications
Central Elgin Council holds a public meeting on a proposed amendment to the St. Thomas Airport Zoning Protection By-law 2355. The amendment is a mapping update to reflect municipal boundary changes brought about by Bill 63; a staff report states it will not change the by-law's technical regulations. Residents may attend in person or by Zoom and make written or verbal submissions.
- Public meeting on Zoning By-law Amendment to Airport Zoning Protection By-law 2355, 6:45 p.m. Nov. 27, 2023, Council Chambers, 450 Sunset Drive, St. Thomas
- Amendment updates by-law mapping to reflect Municipal boundary changes from Bill 63
- Staff report CEP. 41. 23 recommends Council direct preparation of the amendment and set a public meeting date
- Report states the amendment involves no changes to the by-law's technical regulations
- Written requests required to be notified of Council's decision; appeal rights to the Ontario Land Tribunal depend on making submissions
Special Events Committee
The Special Events Committee meets Monday, November 27, 2023 at 10:00 a.m. in the Lower Level Central Elgin Boardroom and via Zoom to review special event applications. Two applications are listed: Childcan's Polar Bear Dip and Port Stanley 200's Portoberfest, proposed for October 4-5, 2024 in Port Stanley. The agenda itself is brief and procedural, with the substantive details contained in the attached application materials.
- Portoberfest application from Port Stanley 200 proposes an October 4-5, 2024 event with expected attendance of 1,200-1,500 per day and 300 vehicles
- Portoberfest plans alcohol service, live music, food and non-food vendors, and up to 3 tents (one listed at 60x120)
- Applicant anticipates road impacts near the berm and adjacent parking lot on Main Street, requiring the roundabout to prevent non-parking traffic
- Applicant states it expects to exceed the Special Events Manual washroom requirement and has requested quotes for up to 50 toilets and wash stations
- Childcan Polar Bear Dip application is listed on the agenda (pages 2-9) with no further details in the supplied text
Drain - Public Meeting
Central Elgin Council is holding a public meeting on the Albertson Drain, with an engineer's report presented as the single agenda item. The meeting is scheduled for 6:30 p.m. on Monday, November 27, 2023 in Council Chambers. The agenda text provided contains only the meeting title, item heading, and page markers; it does not include the report's contents, so no decisions, costs, or recommendations can be reported from this record.
- Public meeting on the Albertson Drain engineer's report
- Scheduled for 6:30 p.m., Monday, November 27, 2023, Council Chambers
- Disclosure of pecuniary interest is listed on the agenda
- No dollar amounts, project details, or recommendations appear in the supplied agenda text
Special Meeting of Council
Central Elgin Council is holding a special meeting on November 27, 2023, whose only substantive item is a delegation from County of Elgin officials Don Shropshire (CAO) and Carolyn Krahn (Manager of Economic Development, Tourism and Strategic Initiatives) providing information on economic development. The agenda also includes a confirmation by-law (By-law 2842) adopting and confirming the actions of this special meeting. No other decisions, contracts, or public hearings appear on the agenda.
- Delegation from County of Elgin: CAO Don Shropshire and Carolyn Krahn on economic development
- By-law 2842 — Confirmation By-law adopting and confirming actions of the November 27, 2023 special council meeting
- Meeting called to order at 5:00 p.m. in Council Chambers
- Disclosure of pecuniary interest item on the agenda
Special Meeting of Council
Central Elgin Council is holding a special meeting on November 20, 2023. The agenda lists a closed session item dealing with personal matters about an identifiable individual, including municipal or local board employees, described as a personnel matter. The only public business is a confirmation by-law (By-law 2841) adopting the actions of the meeting. The agenda contains no other substantive items.
- Closed session: personal matters about an identifiable individual, including municipal or local board employees (S.239(2)(b)) — personnel matter, verbal
- By-law 2841 — Confirmation By-law adopting and confirming actions of the November 20, 2023 special council meeting
- No rezonings, contracts, fee changes, or public hearings listed on this agenda
Regular Meeting of Council
Council is reviewing a proposal for a community-funded bandshell in Hofhuis Park and providing direction for the development of the 2024 budget. The meeting also addressed infrastructure tendering and wastewater service negotiations with Southwold.
- Port Stanley Bandshell Project fundraising committee proposal
- Front Street slope stabilization and road reconstruction tendering
- $64,320.00 contract for Port Stanley Wastewater Treatment Plant lagoon fencing
- Establishment of Shared Servicing Negotiation Committee for wastewater treatment
- Zoning By-law amendments for 45599 Roberts Line and 42489 Southdale Line
BIA Board of Management
The Board of Management discussed upcoming Dickens Days and Christmas Market events, including promotional strategies and vendor coordination. They also addressed administrative matters such as a board vacancy and various service invoices.
- Approved $937.00 plus HST to Impressions Printing for a Dickens Days promotional banner
- Approved an upset amount of $3,500 for digital and radio promotion of Dickens Days and Christmas Market
- Approved $110.49 to Domus Developments for picnic table hardware
- Accepted the resignation of board member Dan Dale
- Reviewed invoices from A Universal Carriage for horse and carriage services
Special Meeting of Council
The Council will attend an education or training session regarding strategic planning. Jennifer Kirkham of Mischevious Cat Productions Inc. will provide information to the Council.
- Strategic planning training session with Jennifer Kirkham
- By-law 2839 to confirm Council actions
Regular Meeting of Council
Council will review the 2024 budget mandate request and discuss infrastructure items including Front Street tendering and Edward Street stairs. The meeting also includes special event applications and planning consent applications for Sunset Road.
- 2024 Budget – Request for Mandate
- Front Street Tendering
- Port Stanley Wastewater Treatment Plant Lagoon Fencing tenders
- Consent Applications for 6888 and 6892 Sunset Road
- Edward Street Stairs public consultation outcome
Planning Applications
The Municipality of Central Elgin will hold a public meeting to discuss two proposed zoning by-law amendments. The first involves rezoning land at 45599 Roberts Line to prohibit new residential dwellings on the retained farmland following a severance. The second concerns a residential lot creation at 42489 Southdale Line.
- Zoning amendment for 45599 Roberts Line to prohibit new residential dwellings on retained farmland
- Severance of a 0.474 hectare parcel at 45599 Roberts Line by Somerville Farms Sparta LTD
- Zoning amendment for 42489 Southdale Line by Doug Tarry Limited
- Proposed 0.07-hectare residential lot severance at 42489 Southdale Line
BIA Board of Management
The Board is planning several seasonal events, including Dickens Days Weekend and a Christmas Market. Members are also discussing beautification efforts such as electrical box wrapping and potential new directional signposts.
- Approved payment of $3,000 to Mathew Wissink for 20 picnic tables
- Approved up to $750 per day for two Santa Clauses for Dickens Days Weekend
- Proposed $3,000 budget for the Christmas Market
- Discussion of $45 booth rental fee for the Christmas Market
- Review of beautification invoices from Domus Developments and Rubyeyes Kraftwerks
Regular Meeting of Council
The Council will consider several zoning by-law amendments and agreements with the Kettle Creek Conservation Authority and the OPP. The meeting also includes a resident delegation regarding erosion and drainage concerns.
- By-law 2830: ZBA for 42264 Ron McNeil Line
- By-law 2831: ZBA for 42496 Water Tower Line
- By-law 2833: Kettle Creek Conservation Authority Apportioning Agreement
- By-law 2834: OPP Amending Agreement Elgin Group Police Services Board
- By-law 2824 and 2825: Municipal Drain agreements for Bond Drain and Prior Drain
Court of Revision - Drains
The Central Elgin Court of Revision will meet to discuss drainage works for the Bond Drain (Branch "B") and the Prior Drain (Branch "C" Upper Portion and Branch "D"). Landowners may appeal their assessments regarding these drainage works during this session.
- Bond Drain Branch "B" incorporation of 50 lineal meters of pipe
- Bond Drain Branch "B" estimated cost of $5,900.00
- Bond Drain Branch "B" assessment of $5,900.00 to the County of Elgin
- Prior Drain Branch "C" Upper Portion and Branch "D" assessment discussion
Special Events Committee
The Special Events Committee is reviewing several permit applications, including the Belmont Santa Claus Parade and Dickens Days festivities. The meeting also includes a rental agreement for the Union Sports Club and Community Centre.
- Belmont Santa Claus Parade permit application
- Dickens Days Parade and Weekend permit applications
- October Vendor Event permit application
- Union Sports Club and Community Centre rental for October 28, 2023
- Lions and Lioness Lions Clubs of Port Stanley Dickens Day Night parade request
BIA Board of Management
The Port Stanley BIA Board of Management met via Zoom to discuss upcoming events. The primary item on the agenda involves Dickens Days Weekend.
- Discussion of Dickens Days Weekend
Planning Applications
The Council will consider a request to amend the Township of Yarmouth Zoning By-law to allow a dog grooming/salon business on a farm property. The proposed business would occupy a 5.2 metre by 2.8 metre area within an existing attached garage. Staff recommend approval, noting the use is an on-farm diversified use that is secondary to the primary agricultural use of the 53.15 hectare property.
- Zoning By-law Amendment for 42264 Ron McNeil Line
- Proposed dog grooming/salon as an on-farm diversified use
- Conversion of a 5.2m x 2.8m area within an existing attached garage
BIA Board of Management
The Port Stanley BIA Board of Management met to discuss marketing, beautification, and upcoming events. The Board voted to remove Councillor Michelle Graham as its Council representative and approved an invoice for 20 picnic tables.
- Approved $6,000 invoice for 20 eight-foot picnic tables from Matthew Wissink
- Voted to remove Councillor Michelle Graham as the BIA's Council representative
- Requested a formal quotation from Jerry’s Tree Service for hanging 96 banners
- Approved the adoption of minutes from the August 21, 2023, meeting
- Discussed upcoming events including Dickens Days, the April 2024 Solar Eclipse, and the Port Stanley 200th anniversary
Drain - Public Meeting
The Municipality of Central Elgin will review engineer's reports regarding the incorporation of specific drainage branches. The meeting includes a report on Bond Drain Branch 'B' and a report on Prior Drain Branch 'C' Upper Portion and Branch 'D'.
- Engineer's report on incorporating Bond Drain Branch 'B' near Sparta Line
- Proposed $5,900.00 cost for Bond Drain Branch 'B' incorporation
- Assessment of Bond Drain Branch 'B' costs to the County of Elgin
- Engineer's report on Prior Drain Branch 'C' Upper Portion and Branch 'D'
Regular Meeting of Council
The Central Elgin Council will review heritage designation requests for Alma Villa and the Liberty Hill Club in Port Stanley. The meeting also includes discussions on a special event permit for Dino Days and several Integrity Commissioner reports.
- Heritage designation for Alma Villa, 201 Lakeview Drive, Port Stanley
- Heritage designation for Liberty Hill Club, 190 Cornell Street, Port Stanley
- Special Events Application for Dino Days at Canadale Nurseries
- Update to St. Thomas Airport Zoning Protection By-law mapping
- Integrity Commissioner reports regarding Municipal Conflict of Interest and Code of Conduct
Special Events Committee
The Special Events Committee will meet to consider a permit application for the Canadale Nurseries Dino Days event. The application includes requests for alcohol licensing and road closures.
- Special event permit application: Canadale Nurseries Dino Days
Planning Applications
The Committee of Adjustment will hold public hearings to consider several minor variance requests. These applications involve residential construction, building additions, and septic system permissions in Port Stanley and the former Township of Yarmouth.
- Minor variance for 300 Colborne Street to allow 30% dwelling coverage and a 25ft front yard setback
- Minor variance for 46942 Talbot Line to permit an additional residential unit on a private septic system
- Minor variance for 46360 Mapleton Line to allow a dwelling addition 13.10m from the front lot line
- Public hearing for 294 Hill Street
- Public hearing for 16 Compass Trail, Block 67, Port Stanley
Regular Meeting of Council
The Council will discuss several planning amendments and review reports regarding drinking water quality and wastewater servicing. The meeting also includes discussions on fleet vehicle tenders and various municipal by-laws.
- Planning amendment for Water Tower Line (1068788 Ontario Limited)
- Planning amendment for Ron McNeil Line (Larissa de Beker)
- Request for Tenders 2023-34 for 3/4 Ton Pickup Trucks
- By-law 2817 regarding 9441 Springwater Road
- By-law 2819 regarding 214 William Street severance
BIA Board of Management
The Port Stanley BIA Board of Management met to discuss marketing, beautification, and upcoming events. The Board approved a six-month service contract for a new social media and content creator and authorized the order of 96 metal banners.
- Approved six-month service contract with Sierra Ross at $20.00 per hour
- Authorized order of 96 metal banners from Rubyeyes Kraftwerks
- Approved $678.00 invoice from London’s Pure Country 93 for event advertising
- Approved $35.00 invoice from Black Cat Concepts for website renewal
- Approved $16.95 invoice from Scott’s Printing Centre for event posters
Special Meeting of Council
The Council will attend an education session with representatives from the Ministry of Municipal Affairs and Housing regarding municipal governance. The meeting also includes the consideration of By-law 2821 to confirm Council actions.
- Education session with Ministry of Municipal Affairs and Housing representatives
- By-law 2821 - Confirmation By-law
Special Meeting of Council
The Council will discuss a proposal from the Port Stanley Village Association to plant 200 trees and create naturalized walkways on the East Headlands berm. The project aims to establish a Carolinian vegetation area to celebrate Port Stanley's 200th anniversary in 2024. The proposal states there will be no monetary cost to the municipality, as funding would come from grants and fundraising.
- Port Stanley Village Association '200 Trees to Celebrate 200 Years' project proposal
- By-law 2818 - Confirmation By-law
BIA Board of Management
The Port Stanley BIA Board of Management is reviewing zoning considerations for service-based businesses and municipal procurement bylaws. The board is also discussing various beautification initiatives, including picnic table installations and utility box decals.
- Request for information on limiting service-based businesses in commercial areas
- Approval of up to $6,000 for 20 picnic tables for the berm and Hofhuis Park
- Approval of a $3,500 donation to C.A.L.I.P.S.O.
- Discussion of municipal procurement thresholds for goods and services
- Review of spring event radio advertisements and poster printing accounts
Regular Meeting of Council
The Council will consider a motion to immediately terminate its contract with Tim L. Dobbie Consulting Ltd. The agenda also includes a notice from the St. Thomas Cemetery Company regarding the termination of maintenance agreements for five local cemeteries.
- Motion to terminate contract with Tim L. Dobbie Consulting Ltd.
- Notice of termination of maintenance at Kilmartin, Wintermute, Seminary, Salt Creek, and Orwell cemeteries
- Update from St. Thomas Mayor regarding the Volkswagen development site
- Request for tenders for Tansley & Mills Drains
- Request for tenders for a single axle dump truck with winter equipment
Planning Applications
The Committee of Adjustment is meeting to consider multiple minor variance requests for residential properties. These applications involve requests for building setbacks and structural additions in Port Stanley and the former Township of Yarmouth.
- Minor variance for a second storey deck at 211 Vimy Ridge, Port Stanley
- Reconstruction and partial enclosure of a front porch at 325 George Street, Port Stanley
- Construction of a covered front porch and addition at 42251 Fruitridge Line
- Minor variance for 14122 Belmont Road
- Zoning By-law amendment for 9441 Springwater Road
Special Meeting of Council
The Council will receive overviews regarding the proposed 2024 budget process and the status of the municipality's strategic planning. Administration will also provide an update on the Port Stanley sewage treatment system and a potential opportunity to service Southwold.
- 2024 Budget process overview
- Strategic planning process status update
- Port Stanley sewage treatment system overview
- Potential sewage servicing for Southwold
- By-law 2814 - Confirmation By-law
BIA Board of Management
The Port Stanley BIA Board of Management met to review financials, procurement by-laws, and various village beautification projects. The Board discussed upcoming events, including the 2024 solar eclipse and the town's 200th anniversary. Members also requested information regarding potential limits on service-based business zoning.
- Approved procurement of 20 picnic tables for the berm and Hofhuis Park up to $6,000
- Approved a $3,500 donation to C.A.L.I.P.S.O.
- Requested municipal information on limiting service-based business zoning
- Discussed potential costs of $2,000 plus wages for banner installation
- Reviewed Municipality of Central Elgin Procurement By-law 2448
Special Events Committee
The Special Events Committee is meeting to review permit applications for upcoming community events. The agenda includes applications for the Elgin Historical Show and the Port Stanley Comedy Festival, as well as an update regarding the C.A.L.I.P.S.O. Festival.
- Special Event Permit Application: Elgin Historical Show
- Special Event Permit Application: Port Stanley Comedy Festival
- C.A.L.I.P.S.O. Festival update
Special Meeting of Council
The Council of the Municipality of Central Elgin will hold a special meeting to discuss the recruitment of a CAO/Clerk. This discussion will take place in a closed session regarding personal matters and municipal negotiations.
- Closed session: CAO/Clerk recruitment
- By-law 2813: Confirmation of Council actions
Planning Applications
The Committee of Adjustment is meeting to consider minor variance requests for residential properties in Port Stanley and a zoning amendment for a potential quarry in St. Thomas. The agenda includes proposals for new garage construction, residential redevelopment, and extractive land use.
- Minor variance for 337 Erie Street, Port Stanley to permit increased dwelling and accessory building coverage
- Minor variance for 344 George Street, Port Stanley to permit a new one-storey single detached dwelling
- Zoning By-law Amendment for 43371 Truman Line, St. Thomas to permit a new pit or quarry
- Zoning By-law Amendment for 43317 Truman Line, St. Thomas
- Zoning By-law Amendment for 42431 Ron McNeil Line, St. Thomas
Regular Meeting of Council
The Council will consider an independent organizational review of municipal structure and staffing. The meeting also includes discussions on water quality management, traffic calming, and various planning applications.
- Organizational review by independent HR consultant with a $10,000 budget estimate
- Application to amend Township of Yarmouth By-law at 9441 Springwater Road
- Application to amend Official Plan and Township of Yarmouth By-law at 5277 Quaker Road
- Drinking Water Quality Management System (DWQMS) operational plan and policy
- Request for Tenders 2023-05 for East Road Multi-Use Pathway
BIA Board of Management
The Board of Management approved a six-month contract for a Social Media and Content Creator position. They also authorized banner installations and the addition of picnic tables to the berm and Hofhuis Park.
- Approved Social Media and Content Creator position at $20/hour for 30 hours per month
- Approved Rubyeyes Kraftwerks quotation for 96 blue and yellow banners
- Recommended installation of up to 20 picnic tables on the berm and 10 in Hofhuis Park
- Approved $400.00 for catering and $250.00 for a speaker donation for the June 20 networking event
Dangerous Dog Hearing
The Municipality of Central Elgin will hold a hybrid hearing to consider an appeal regarding the designation of a Rottweiler named Elliot as a dangerous dog. The designation follows a March 2023 incident where the dog allegedly bit another dog, resulting in $1,200 in veterinary bills. Council will decide whether to affirm or rescind the designation pursuant to By-law 465.
- Appeal hearing for dangerous dog designation of 'Elliot' (Rottweiler)
- Review of Municipal By-law 465 regarding dangerous dog control
- Adoption of Dangerous Dog Rules of Procedure
- Investigation into a dog bite incident involving $1,200 in vet bills
Regular Meeting of Council
The Council will review the 2022 Annual Financial Report highlights and discuss several zoning by-law amendments. The meeting includes presentations on the Port Stanley Bicentennial Project and the Edward Street staircase design.
- 2022 Annual Financial Report highlights
- Zoning By-law Amendment for Talbot Line Employment Lands
- Draft Plan Revisions for Craigholme Subdivision, Phase 6
- Port Stanley Bicentennial Project delegation
- Edward Street staircase design presentation
Special Meeting of Council
The Council of Central Elgin will meet to receive a presentation from Rob Foster of Graham Scott Enns LLP regarding the municipality's 2022 financial results. The report covers the fiscal year ending December 31, 2022, including an annual operating surplus of $8.5 million.
- Presentation of 2022 Financial Statements
- Review of $7.9M in secured grants from 2022
- Discussion of $151.3M accumulated surplus as of year-end 2022
- By-law 2801 - Confirmation By-law
Special Meeting of Council
The Council of the Municipality of Central Elgin will hold a special meeting to discuss the recruitment of a CAO/Clerk. This discussion will take place in a closed session regarding personal matters and municipal negotiations. The meeting also includes a confirmation by-law for the actions taken during the session.
- Closed session regarding CAO/Clerk recruitment
- By-law 2800 - Confirmation By-law
Special Events Committee
The Special Events Committee is reviewing permit applications for three upcoming vendor shopping events at the Union Community Center. The applications are submitted by Lidup for events scheduled in June, July, and August.
- June Vendor Event at Union Community Center on June 24
- Christmas in July at Union Community Center on July 16
- SummerWeen at Union Community Center on August 27
Special Meeting of Council
The Council of the Municipality of Central Elgin will hold a special meeting to discuss the recruitment of a CAO/Clerk. This discussion will take place in a closed session regarding personal matters and municipal negotiations. The meeting also includes a confirmation by-law for the actions taken during the session.
- Closed session regarding CAO/Clerk recruitment
- By-law 2799 - Confirmation By-law
Special Meeting of Council
The Special Meeting of Council includes a closed session to discuss personal matters regarding the recruitment of a CAO/Clerk. The meeting also includes a confirmation by-law to adopt the actions taken during the session.
- Closed session regarding CAO/Clerk recruitment
- By-law 2796 to confirm Council actions
Regular Meeting of Council
The Council will review several planning applications for the Township of Yarmouth and a presentation on zoning by-law amendments. The meeting also includes discussions on a data sharing agreement with MPAC and a new workplace wellness policy.
- Zoning By-law Amendment & Urban Design Guidelines presentation by Dillon Consulting
- Township of Yarmouth By-law amendment application for 42431 Ron McNeil Line
- Township of Yarmouth By-law amendment application for 43317 Truman Line
- Township of Yarmouth By-law amendment application for 43371 Truman Line
- Proposed MPAC Data Sharing Agreement
Planning Applications
The Committee of Adjustment and Council will review several planning applications. These include requests for a wedding and event venue on Quaker Road and minor variances for a workshop in Sparta.
- Proposed wedding/event venue at 5277 Quaker Road with a 250-person capacity
- Minor variance for a 9m x 11m detached workshop at 46292 North Street, Sparta
- Minor variance to recognize lawful residential use at 236 Colonel Bostwick St, Port Stanley
- Proposed 15.24m x 30.48m foundation for temporary reception tents at 5277 Quaker Road
Special Events Committee
The Special Events Committee will meet to consider permit applications for the CALIPSO Festival. No other business is listed on the agenda.
- CALIPSO Festival permit applications
BIA Board of Management
The Port Stanley BIA Board of Management met to discuss marketing, beautification, and upcoming community events. Key decisions included funding for new village banners and advertising for the 'Perches and Porches' Victoria Day weekend event.
- Approved up to $15,500 for 108 Rubyeyes Kraftwerks banners
- Approved up to $2,500 for Victoria Day 'Perches and Porches' advertising
- Approved purchase of portstanley.ca domain for a maximum of $100
- Proposed Social Media and Content Creator position at $20/hour for 30 hours per month
- Discussed Lions Club proposal to install 'Post People' at the Port Stanley Festival Theatre
Dangerous Dog Hearing
The Council will hold a hearing to consider an appeal by Margaret Barrie against the designation of her Rottweiler, Elliot, as a dangerous dog. The designation follows a March 2023 incident where an off-leash dog bit another dog, resulting in $1,200 in veterinary costs. Council has the authority to either affirm or rescind the designation.
- Appeal hearing for the dangerous dog designation of Elliot (Rottweiler)
- Review of Municipal By-law No. 465 regarding dog control and designation
- Discussion of required control measures including confinement, muzzling, and $1,000,000 liability insurance
- Adoption of Dangerous Dog Rules of Procedure
Regular Meeting of Council
The Central Elgin Council will review several reports and consider passing by-laws related to the 2023 Municipal Budget. The meeting also includes a contract for Port Stanley Harbour dredging and discussions regarding wildlife feeding restrictions.
- By-law 2787: 2023 Municipal Budget
- By-law 2792: Contract with Dean Construction Company Limited for 2023 Port Stanley Harbour Dredging
- By-law 2789: Zoning By-law Amendment for 7716 Yarmouth Centre Road
- Proposed by-law to restrict the feeding of wildlife
- Special Events Reports for Kettle Creek Food Truck Festival and Belmont Canada Day
Special Events Committee
The committee is reviewing permit applications for several local events, including food festivals, celebrations, and shows. The meeting includes discussions on logistics such as alcohol licensing, road closures, and insurance requirements.
- Kettle Creek Food Truck Festival permit application for June 17, 2023
- Belmont Canada Day Celebrations permit application
- London Canine Association Inc. Dog Show permit application
- Vintage Markets permit application
- CALIPSO Festival permit application for August 4-6, 2023
Planning Applications
The Committee of Adjustment is holding public hearings to consider several minor variance requests. These applications involve residential lot adjustments, porch construction, and technical zoning recognitions following land severance.
- Minor variance for 300 Colborne Street to permit a 25.33m lot depth and 35% dwelling coverage
- Minor variance for 6847 Centennial Road to permit a covered porch with a 20.9ft front setback
- Technical zoning recognition for 214 William Street regarding semi-detached dwellings and decks
- Public hearing for 8987 Powers Road regarding a minor variance application
Regular Meeting of Council
The Council will review several consent applications and a municipal-led zoning amendment for the Talbot Line Industrial Lands. The meeting also includes discussions on stormwater management in West Port Stanley and dredging at Port Stanley Harbour.
- Municipal-led Zoning By-law Amendment of the Talbot Line Industrial Lands
- Request for Proposals for West Port Stanley Stormwater Management
- Request for Tender for Port Stanley Harbour Dredging
- Consent applications for Seventh Avenue (Belmont) and 214 William St (Port Stanley)
- Application to amend Official Plan and Township of Yarmouth By-law for 5277 Quaker Road
BIA Board of Management
The Port Stanley BIA Board of Management elected Dustin Allen as Chair and Mike Mescia as Vice Chair for the 2022-2026 term. The Board established committees for a Spring Event and Dickens Days Weekend and directed staff to investigate a new social media position and village banner installations.
- Election of Dustin Allen as Chair (2022-2026 term)
- Election of Mike Mescia as Vice Chair (2022-2026 term)
- Investigation of a contracted social media and content creator position
- Rubyeyes quote of $9,120.00 for 14 gauge metal banners and $4,800.00 for mounting clamps
- Establishment of a Spring Event Committee for a Victoria Day weekend proposal
Special Meeting of Council - 2023 Budget
The Council of Central Elgin is meeting to discuss the 2023 budget, which includes a proposed tax levy of $17.49 million. This proposal represents a 2.88% tax rate increase over 2022. The meeting also covers additional budget information and reports regarding previous financial actuals.
- Proposed 2.88% tax rate increase
- Proposed $17.49 million tax levy
- Discussion of 2022 November 30 actuals
- Review of reports DFS.02.23, DFS.06.23, and DFS.10.23
- By-law 2786 - Confirmation By-law
Regular Meeting of Council
The Council will review updates from the County of Elgin and the Police Services Board. Discussions include sewage treatment improvements, zoning updates, and the appointment of an interim CAO/Clerk.
- Port Stanley Sewage Treatment Plant Improvements report
- Draft Plan of Subdivision Approval for 37719 Lake Line
- Zoning By-law Update and Urban Design Guidelines engagement plan
- Request for patio extension at Barnacles Beerhouse and Eatery (170 William St.)
- By-law 2785 for the appointment of an Interim CAO/Clerk
Dangerous Dog Hearing
The Municipality of Central Elgin will hold a hearing to consider an appeal by Margaret Barrie against the designation of her Rottweiler, Elliot, as a dangerous dog. The designation follows a complaint alleging the dog bit another dog, resulting in $1,200 in veterinary costs. Council will decide whether to affirm or rescind the designation pursuant to By-law 465.
- Appeal hearing for the designation of 'Elliot' (Rottweiler) as a dangerous dog
- Review of Municipal Law Enforcement investigation regarding a dog bite incident
- Adoption of Dangerous Dog Rules of Procedure
- Potential enforcement of control requirements including muzzling and $1,000,000 liability insurance
Special Meeting of Council
The Council of Central Elgin will hold continued discussions regarding the 2023 budget. The proposed budget includes a $17.49 million tax levy, representing a 2.88% tax rate increase over 2022.
- Proposed 2023 tax levy of $17.49 million
- Proposed 2.88% tax rate increase
- By-law 2780 - Confirmation By-law
- Discussion of capital projects including Harbour Dredging and Water Meter Replacement
- Review of the Port Stanley Waterfront Master Plan
BIA Board of Management
The Port Stanley BIA Board of Management will meet to seek nominations for the positions of Chair and Vice Chair. The agenda also includes discussions regarding a social media position, beautification, and upcoming events.
- Nominations for Chair and Vice Chair positions
- Discussion of Social Media and Content Creator position
- Review of Rubyeyes quote for banners and pole decor
- Discussion of Spring Event and Dickens Days Weekend
- Discussion of networking event ideas
Planning Applications
The Committee of Adjustment will consider an application for a one-storey addition at 150 Second Street. The proposal includes a four-season sunroom and a bedroom, requiring variances for lot coverage, floor area ratio, and rear yard setbacks.
- Minor variance for 43% dwelling coverage (25% permitted)
- Minor variance for 0.43 floor area ratio (0.40 permitted)
- Minor variance for 1.34m rear yard setback
- Proposed 4.5m x 6.7m one-storey addition
- Demolition of existing shed and deck
Regular Meeting of Council
Council is reviewing the Front St. Slope Stabilization project and discussing the recruitment of a permanent CAO. The meeting also includes planning applications and various municipal reports.
- Proposed project regarding Edward Street Right-of-Way Stairs
- Direction to advertise for a permanent CAO-Clerk position
- Consent Application for 45599 Roberts Line (Somerville Farms Sparta Ltd.)
- Amendment to Township of Yarmouth By-law 1998 7716 (Yarmouth Centre Road)
- Proposed amendment to Procedural By-law 2606 regarding closed session reports
BIA Board of Management
The Port Stanley BIA Board of Management is reviewing invoices for marketing and website services. The board is also considering quotes for new pole decorations and horse-drawn carriage rentals for Dickens Days.
- Rubyeyes quote for 96 metal pole decorations at approximately $14,000
- A Universal Carriage quotes for Dickens Days at $1,243.00 per session
- Elgin County 2023 Visitor's Guide invoice for $762.75
- BlackCat Concepts invoice for website hosting at $310.75
- BIA Board of Management election results following two recounts
Special Events Committee
The Special Events Committee is meeting to review permit applications for upcoming community activities. The agenda includes discussions regarding Colours on the Beach and the Spring Grand Opening at Canadale Nurseries.
- Special event permit application: Colours on the Beach
- Special event permit application: Spring Grand Opening - Canadale Nurseries
Regular Meeting of Council
The Central Elgin Council will review several planning applications, including a zoning amendment for 45714 Edgeware Line. The meeting also includes reviews of drinking water quality management and annual water reports for the Belmont and Central Elgin systems.
- Zoning amendment application for 45714 Edgeware Line (Yorkland Farms Ltd.)
- Zoning amendment application for 45255 Sparta Line (De Vries Family Farms Ltd.)
- Drinking Water Quality Management System Management and Infrastructure Review
- Annual Water Reports for Belmont and Central Elgin Distribution systems
- Port Stanley Harbour Dredging information report
Planning Applications
The Committee of Adjustment is meeting to consider minor variance requests for residential reconstructions. The applications involve expanding a garage at 6201 Fairview Road and reconstructing a dwelling at 192 Prospect Street.
- Minor variance for garage reconstruction and expansion at 6201 Fairview Road
- Minor variance for dwelling reconstruction and expansion at 192 Prospect Street
- Zoning By-law amendment request for 4980 Sunset Drive
- Zoning By-law amendment request for 42595 Walnut Street
Special Meeting of Council
The Council is meeting to discuss economic development matters in a closed session. The meeting also includes a confirmation by-law to adopt the actions taken during the session.
- Closed session regarding economic development
- By-law 2770 to confirm Council proceedings
Regular Meeting of Council
The Council will review a parking study for Port Stanley and consider several land-use applications. The meeting also includes discussions on licensing by-laws and a storm water management agreement for Port Stanley.
- Port Stanley Parking Study presentation by Dillon Consulting
- By-law 2751: Port Stanley Storm Water Management, Shoreline and Harbour Protection Project agreement
- Zoning By-law Amendment for 392 Edith Cavell Blvd.
- Zoning By-law Amendment for 191 Carlow Road
- Consent Application for 236 Colonel Bostwick Street
Non- Profit Housing Corporation
The Corporation is meeting to appoint 2023 Directors and Officers, including Community and Resident Directors. The body will also review the 2021 financial statements and appoint an auditor for 2022.
- Appointment of 2023 Directors: Mayor Andrew Sloan, Councillor Michelle Graham, and Councillor Morgan Halpin
- Approval of 2021 Financial Statements for Kettle Creek Villa
- Appointment of auditor for 2022
- Review of 2021 annual surplus of $45,229
Special Events Committee
The Special Events Committee is reviewing permit applications for two upcoming events in Port Stanley. The committee will consider requests for the Mom Link Polar Dip and the Paws for a Cause Dog Guide Walk.
- Mom Link Polar Dip Fundraising in Pink: scheduled for March 25, 2023, at Port Stanley Little Beach
- Paws for a Cause Dog Guide Walk: scheduled for May 28, 2023, starting at Hofhuis Park
- Public hearing for Mom Link event involving 20 women and expected attendance of 30-50 people
- Public hearing for Paws for a Cause walk organized by Port Stanley Leos and Lionesses
Planning Applications
The Council will hold public meetings to consider four planning applications. These include proposals for high-density residential buildings, new housing subdivisions, and technical zoning updates.
- Proposed 177-unit high-density residential development at 410 Sunset Drive
- Proposed 97-unit residential subdivision at 37719 Lake Line
- Zoning amendment for a new single-detached dwelling at 392 Edith Cavell Blvd
- Technical zoning amendment for 191 Carlow Road regarding parcel fabric updates
Regular Meeting of Council
The Council will consider the 2023 Interim Tax Levy and a temporary borrowing by-law. The meeting also includes several planning reports regarding property amendments and condominium approvals.
- By-law 2760: 2023 Interim Tax Levy
- By-law 2759: Temporary Borrowing for 2023 expenditures
- Planning Application: 42595 Walnut Street, Rodney
- Planning Application: 4980 Sunset Drive
- Planning Application: 388 George Street, Port Stanley
BIA Board of Management
The Board of Management is reviewing options for seasonal street banners, including custom designs and material preferences. They are also discussing year-round lighting, berm beautification, and upcoming spring events.
- Review of street banner quotes ranging from $1,342.72 to $7,769.88
- Discussion of seasonal lighting for Main and Bridge Street
- Proposal for a spring sand sculpture competition
- Review of outstanding invoices from Blackcat Concepts and MyFM 94.1
Special Meeting of Council
Council is reviewing the 2023 budget, which includes a proposed tax levy of $17.49 million. The proposal includes a 2.88% tax rate increase over 2022. Discussions cover various municipal services, capital projects, and infrastructure investments.
- Proposed 2.88% tax rate increase
- Proposed $17.49 million tax levy
- Capital focus on harbour dredging and Front Street slope stabilization
- Capital focus on road resurfacing and water meter replacement
- By-law 2754 - Confirmation By-law
Special Meeting of Council
The Central Elgin Council will hold a special meeting to discuss economic development matters. This discussion will take place in a closed session regarding information supplied in confidence by government agencies or instructions regarding negotiations.
- Closed session regarding economic development
Dangerous Dog Hearing
The Council of the Municipality of Central Elgin will hold a hybrid hearing to consider an appeal filed by Erika Cheeseman. The appeal challenges the designation of a Dane-Mastiff named Moose as a potentially dangerous dog under Bylaw #465.
- Appeal of potentially dangerous dog designation for 'Moose' (Dane-Mastiff)
- Adoption of Rules of Procedure for dangerous dog hearings
- Review of Municipal Law Enforcement investigation regarding the designation
Regular Meeting of Council
The Council will consider the heritage designation of Cobblestone House and review several municipal reports. The agenda includes discussions on infrastructure, such as Edward Street stairs and Front Street slope stabilization, and the appointment of members to the Primary Water Board.
- Heritage designation for Cobblestone House
- Request for tenders for 2023 Front St. slope stabilization
- Edward Street Right-of-Way stairs report
- By-law 2758 regarding a development agreement at 206 Union Street, Belmont
- Appointment of voting and alternate members to the Primary Water Board
Special Events Committee
The Special Events Committee is meeting to review applications for upcoming local events. The agenda includes a discussion regarding the Childcan Annual Polar Bear Dip and the Elgin County Drowning Prevention Coalition.
- Childcan Annual Polar Bear Dip application
- Elgin County Drowning Prevention Coalition (ECDPC) application