Central Elgin public meetings in 2024
74 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Governance Committee
The Governance Committee is meeting to hold a closed session regarding a Request for Proposals (RFP) for an Integrity Commissioner. The session is closed to protect the competitive position of the applicants.
- Closed session regarding Integrity Commissioner RFP
Regular Meeting of Council
Central Elgin Council's regular meeting on December 16, 2024, includes a delegation from the Port Stanley Village Association on a community infrastructure survey, several reports on planning and infrastructure items, and by-laws for a zoning amendment, the 2025 interim tax levy, and a consent agreement. Council will also consider correspondence items including a request for a $5,000 contribution to the Elgin OPP Detachment Board and a petition about speeding on Centennial Road.
- By-law 2942: Zoning By-law Amendment for 384 George Street
- By-law 2944: 2025 Interim Tax Levy
- By-law 2945: Execute Consent Agreement for 45624 New Sarum Line
- Request for $5,000 contribution to Elgin OPP Detachment Board
- Petition regarding speeding on Centennial Road between Elm Street and Southdale Line
Special Meeting of Council
This is a special meeting of Central Elgin Council featuring an informational workshop for council and senior administration on Water and Wastewater services. The only formal item is the adoption of By-law 2943, a confirmation by-law that ratifies all actions taken at this meeting. No decisions or proposals are on the agenda beyond the workshop and the procedural by-law.
- Informational workshop on Water and Wastewater services
- By-law 2943 - Confirmation By-law
Special Events Committee
The Special Events Committee is reviewing a single application from Kara Hayden to hold a vendors market called Welcome Summer Marketplace on June 28, 2025, on Benn Main Street in Port Stanley. The event would feature about 30 vendors and is expected to draw 200 attendees. The application includes a note that a temporary tent permit is required if tents exceed 60 sq. m., and all tents must be spaced 3m apart.
- Welcome Summer Marketplace application for June 28, 2025, 10 a.m. to 4 p.m.
- Location: Benn Main Street, Port Stanley
- Approximately 30 vendors, expected attendance 200
- 40 vehicles and 30 tents planned
- Temporary tent permit required if over 60 sq. m.; tents must be 3m apart
BIA Board of Management
The Port Stanley BIA Board of Management is meeting to handle routine business, including adopting minutes, reviewing correspondence, and approving invoices. The board will also discuss marketing, beautification, and events, with a focus on the 2024 Dickens Days summary and the 2025 hanging flower basket program.
- Consider sponsorship request for 2025 Elgin County Studio Tour
- Approve Dickens Days banner repair from Impressions Printing, $175 plus HST
- Review invoices for Dickens Days supplies and printing totaling over $3,000
- Discuss 2025 Hanging Flower Basket Program
- Review Dickens Days 2024 summary
Regular Meeting of Council
Central Elgin Council will consider a motion to challenge a $656,890 (30%) increase in OPP billing for 2025, along with several development-related by-laws and reports. The agenda also includes a delegation on sanitary servicing for Union, and multiple motions to study beach parking, washrooms, and traffic calming. Several items are routine approvals, but the OPP cost increase is a significant financial issue.
- Motion to request OPP reduce 2025 billing increase to ~3%, citing $656,890 hike
- By-law 2937: Development Agreement for 380 and 382A Edith Cavell Blvd
- By-law 2938: Development Agreement for Jacklin Farm Subdivision Phase 4
- Report ICS.68.24: Pleasant Valley Bridge update
- Motion to study year-round washrooms at Port Stanley Visitor Centre and beaches
Planning Applications
The Municipality of Central Elgin is holding a public meeting to consider three planning applications: a minor variance for a deck reconstruction at 203 Willow Street, a zoning by-law amendment for an 8-unit townhouse development at 384 George Street, and an official plan amendment at 349 George Street. The meeting will include public hearings for each application, with staff recommending approval for the minor variance and preparing a draft zoning amendment for the townhouse proposal.
- Minor variance application COA13/24 for 203 Willow Street to permit reconstruction and expansion of existing non-complying front stairs and deck
- Zoning by-law amendment for 384 George Street to allow 8-unit townhouse development (two 4-unit blocks) with visitor parking and road widening
- Official plan amendment for 349 George Street (details not provided in agenda excerpt)
- Public hearings scheduled for all three applications at the November 25, 2024 meeting
Special Meeting of Council
This is a special meeting of Central Elgin Council. The main item is an informational workshop on planning services, with no decisions expected. Council will also consider By-law 2932, a routine confirmation by-law that adopts and confirms all actions from this meeting.
- Informational workshop on planning services
- By-law 2932 - Confirmation By-law
BIA Board of Management
The Port Stanley BIA Board of Management will meet to adopt minutes from October 23, 2024, review accounts, and discuss marketing, beautification, and events. Key agenda items include updates on the BIA website, the 2025 hanging flower basket program, and Dickens Days 2024. The board will also enter closed session to discuss personal matters about identifiable individuals, including a social media and content creator role and a board vacancy.
- Adoption of minutes from October 23, 2024 meeting
- Accounts approval (including $4,915.50 invoice from Jerry's Tree Service for hanging metal banners, per prior minutes)
- 2025 Hanging Flower Basket Program update
- Dickens Days 2024 planning update
- Closed session: personal matters about identifiable individuals (social media/content creator, board vacancy)
Special Meeting of Council
Council is deciding whether to prepare a draft zoning by-law amendment for a proposed 8-unit townhouse development at 384 George Street in Port Stanley, following a revised application from Morningstar Real Estate Holdings Ltd. and Big Beard Investments Ltd. The report recommends preparing the amendment and setting a public meeting date. A closed session will also discuss negotiations for the Norman Lyndale Project.
- Zoning amendment for 8-unit townhouse at 384 George Street (Lots 44-46, Plan 223)
- Revised proposal: two 4-unit townhouse blocks, hammerhead road, visitor parking
- 10-metre woodland setback and 6-metre erosion hazard limit required
- Closed session: Norman Lyndale Project negotiations (S.239(2)(k))
- By-law 2931 (Confirmation By-law) to be considered
Special Meeting of Council
This special meeting of Central Elgin Council is to be rescheduled. The agenda includes a closed session to discuss water and wastewater services and rates, followed by the adoption of a confirmation by-law for the meeting's actions.
- Closed session on water and wastewater services and rates
- By-law 2930 - Confirmation By-law
Regular Meeting of Council
Central Elgin Council is meeting to decide on several special event permits, including Dickens Days and the Belmont Santa Claus Parade, and to receive reports on planning, infrastructure, and finances. The agenda also includes a delegation about the former St. Thomas Psychiatric Hospital and several closed-session items.
- Special Events Permit for 2024 Dickens Days (Nov 23-24, 30, Dec 1) with $5M liability insurance
- Special Events Permit for 2024 Dickens Days Parade (Nov 29) requiring County approval for street closures
- Special Events Permit for 2024 Belmont Santa Claus Parade
- Special Events Permit for 2025 Childcan Polar Bear Dip
- Request for Tenders for 2024 Building Condition Audits
Planning Applications
The Central Elgin Committee of Adjustment will hold public hearings on four minor variance applications. These include requests to legalize existing structures, build a taller garage, and add a deck. The committee will decide whether to approve each variance.
- 223 Prospect Street: variance to recognize existing garage/dwelling 2ft-9in from side lot line and allow conversion of 682sqft garage into dwelling
- 46105 New Sarum Line: variance to allow 6.4m tall detached garage (zoning limit 5.5m)
- 222 Prospect Street: variance to permit 28.5% lot coverage for a rear deck
- 45976 Ron McNeil Line: variance application (details not provided in agenda excerpt)
BIA Board of Management
The Port Stanley BIA Board of Management will meet to approve a $5,932.50 invoice from Jerry's Tree Service for hanging metal banners, and discuss the 2025 hanging flower basket program, electrical box wrapping, and other beautification projects. They will also review the Pumpkin Stroll event, plan for Dickens Days, and address a board vacancy. A closed session is scheduled to discuss personal matters about an identifiable individual, including a social media and content creator.
- Invoice from Jerry's Tree Service for $5,932.50 for hanging metal banners
- 2025 Hanging Flower Basket Program discussion
- Electrical Box Wrapping project update
- Port Stanley Pumpkin Stroll event with $300 approved fund
- Board vacancy from D. Allen's resignation
Special Events Committee
The Central Elgin Special Events Committee will review four special event applications: Dickens Days 2024, the Annual Dickens' Day Night Parade, the 2024 Belmont Santa Claus Parade, and the 2025 Childcan Polar Bear Dip. The committee will decide whether to approve or reject these applications, which include road closures and other municipal support requests.
- Dickens Days 2024 and Annual Dickens' Day Night Parade in Port Stanley on 11/29/2024, with road closures on Stanley, Frances, Colborne, Bridge, William, and Edith Cavell streets from 7-10 pm
- 2024 Belmont Santa Claus Parade on 12/1/2024, with Belmont Road closed from 6 pm, starting at Belmont Farm Supply (14000 Belmont Road)
- 2025 Childcan Polar Bear Dip at Little Beach, Port Stanley on 3/1/2025, with registration at Masonic Hall and St. John's Ambulance on site
- All events request road closures and some require Elgin County approval
- Applications include insurance, site maps, and volunteer marshalling details
Special Meeting of Council
This is a special meeting of Central Elgin Council, held as a workshop for council and senior administration to receive information about municipal services. The only formal item is a confirmation by-law (By-law 2927) that ratifies all actions taken at this meeting. No decisions or proposals are on the agenda beyond the workshop discussion.
- Informational workshop on municipal services
- By-law 2927 - Confirmation By-law
Governance Committee
The Governance Committee will select a chair, review and potentially approve its 2024-2025 work plan, and discuss how to procure Integrity Commissioner services after the current contract ends December 31, 2024. Staff recommend issuing a Request for Proposal for a two-year term with a renewal option, and using the Ontario Ombudsman for closed meeting investigator and ombudsman services.
- Selection of Committee Chair
- Approval of 2024-2025 Governance Committee Work Plan (Report GC.02.24)
- Recommendation to issue RFP for Integrity Commissioner services (Report GC.01.24)
- Recommendation to use Ontario Ombudsman for Closed Meeting Investigator and Ombudsman services
- Current Integrity Commissioner contract with Aird & Berlis LLP expires December 31, 2024
Regular Meeting of Council
Central Elgin Council will review several staff reports, including a consent application for a lot boundary adjustment at 114 Crescent Avenue, a business planning process review, a line fences by-law, quarterly building and by-law reports, a cost-sharing agreement for Kokomo Park, GICB grant funding, vesting of failed tax sale properties, and an update on replacing Rescue 43 and Pumper/Tanker 32. The meeting also includes a closed session for personal matters, land acquisition/disposition, labour relations, and negotiations for the Norman Lyndale Project.
- Consent application E85/24 for lot boundary adjustment at 114 Crescent Avenue, merging severed land with 118 Crescent Avenue
- CAO.14.24 - Business Planning Process Review
- CAO.18.24 - Line Fences By-law
- ICS.51.24 - Kokomo Park Cost-Sharing Agreement
- FS.16.24 - Replacement of Rescue 43 and Pumper/Tanker 32 - Update
BIA Board of Management
The Port Stanley BIA Board of Management will meet to approve minutes, review a $5,932.50 invoice from Jerry's Tree Service for hanging metal banners, and discuss marketing, beautification, and events. They will also hear an update from social media content creator Sierra Ross and finalize plans for the 2025 hanging flower basket program and Dickens Days 2024.
- Invoice from Jerry's Tree Service for $5,932.50 for hanging metal banners
- 2025 Hanging Flower Basket Program planning
- Electrical box wrapping initiative
- Dickens Days 2024 event planning
- Social media and content creator check-in with Sierra Ross
Planning Applications
The Committee of Adjustment will hold a public hearing on a minor variance application by Barry and Anita Waite for 6809 Yarmouth Centre Road. The variance would allow an additional residential unit in a detached accessory structure with private septic and well, and a building height of 4.3m instead of the zoning by-law's 4m. Staff recommend approval, noting the new location addresses view impacts from a previously approved variance.
- Minor variance application COA09/24 for 6809 Yarmouth Centre Road
- Request to allow ARU on private septic and well (zoning requires municipal services)
- Request to allow accessory structure height of 4.3m (zoning max is 4m)
- Proposed ARU is 73.67 sqm (792.98 sqft) detached structure
- Staff recommendation to approve the variance
Regular Meeting of Council
Central Elgin Council's regular meeting includes a delegation presenting the 2023 audit report, correspondence requesting $30,000 in stability funding for St. Thomas Cemetery Company and $10,000 for a sidewalk extension on East Road, and several reports and by-laws. Council will also consider consent applications, a governance committee, water system inspection, and property tax due dates.
- Request for $30,000 stability funding from St. Thomas Cemetery Company
- Request for $10,000 cost-share for sidewalk and curb extension on East Road
- Consent applications at 207 and 211 William Street
- By-law 2919: Zoning By-law Amendment at 45685 Talbot Line
- By-law 2923: Appoint Fire Prevention Officer
BIA Board of Management
The Port Stanley BIA Board of Management will meet to approve two hardware reimbursements for metal banner installation, review beautification projects like the 2025 hanging flower basket program and electrical box wrapping, and discuss marketing, events, and a closed-session member recruitment matter. The agenda also includes adoption of minutes from May and June meetings.
- Reimbursement of $226.41 to Domus Developments for metal banner hardware
- Reimbursement of $54.24 to D. Allen for lock washers for metal banners
- Discussion of 2025 Hanging Flower Basket Program
- Update on Dickens Days 2024 event
- Closed session on BIA member recruitment (personal matters)
Special Meeting of Council
This is a special meeting of Central Elgin Council, held August 12, 2024, primarily to enter closed session for three items: solicitor-client privileged advice on 410 Sunset Drive and 205 McClary Avenue, and negotiation instructions for the Central Elgin Planning Office Agreement. The only open-session action is a confirmation by-law (2920) to ratify all decisions made at the meeting.
- Closed session: solicitor-client privilege - 410 Sunset Drive
- Closed session: solicitor-client privilege - 205 McClary Avenue
- Closed session: negotiation instructions - Central Elgin Planning Office Agreement
- By-law 2920 - Confirmation By-law
Regular Meeting of Council
Central Elgin Council's regular meeting on July 29, 2024, includes adoption of minutes from previous meetings, correspondence, and reports from various departments. Key items include the 2023 year-end budget update and surplus allocation, requests for tenders for fleet and sidewalk programs, and several by-laws for zoning amendments and funding agreements. The meeting also includes a motion to review the Council Expense Policy and a closed session for negotiations and land disposition.
- 2023 Year End Budget Financial Update and Allocation of Surplus (DFS.13.24)
- Request for Tenders – Fleet (ICS.34.24) and 2024-24 Sidewalk Program (ICS.39.24)
- By-law 2916 – Zoning By-law Amendment for 380, 382, 382A Edith Cavell Blvd
- By-law 2917 – Execute Funding Agreement – Canada Community Building Fund
- Replacement of Rescue 43 and Pumper/Tanker 32 (FS.14.24)
Planning Applications
The Municipality of Central Elgin is holding a public meeting to consider three planning applications: two minor variances and one zoning by-law amendment. The Committee of Adjustment will hear the minor variance requests, while Council will consider the zoning amendment. All items are scheduled for July 29, 2024, at the Council Chambers.
- Minor variance at 43099 John Wise Line to allow an addition with reduced side yard setback (7.37 ft vs. required 15 ft) and eavestrough projection into required yard
- Minor variance at 6809 Yarmouth Centre Road to permit an additional residential unit in a detached accessory structure with private septic/well and 4.3m height (vs. 4m max)
- Zoning by-law amendment at 45685 Talbot Line to address reduced lot frontage and prohibit new residential dwelling on retained lands after severance
- All meetings are in person at 450 Sunset Dr, St. Thomas and via Zoom
Special Events Committee
The Special Events Committee is reviewing a special events application from the Kellie Valley Pioneers for the Elgin Historical Show, to be held August 16-18, 2024, at the Dan Patterson Conservation Area. The application details event activities, expected attendance, and logistics. The committee will decide whether to approve the permit.
- Event: Elgin Historical Show, Aug. 16-18, 2024, Dan Patterson Conservation Area
- Applicant: Kellie Valley Pioneers, contact Gregory Marks
- Expected attendance: 500; 75 vehicles; 8 tents; 6 food trucks; 2 non-food vendors; 8 animals
- External performers: Velma Sheperd (petting zoo), Jeff Butler (music)
- Volunteers will handle registration, sewing, and gate admission
Regular Meeting of Council
Council will review several special event applications for Port Stanley, including Canada Day fireworks and a beach wedding proposal. The meeting also includes discussions on the Kokomo Park Concept Plan and a County Road Maintenance Agreement.
- Port Stanley Canada Day Fireworks 2024 special event permit
- Kokomo Park Concept Plan presentation by Wastell Homes
- 2024 Elgin County Road Maintenance Agreement
- Special event permit for Hot Air Balloon Ride for MS Bike
- Consent applications for 44828 Fruit Ridge Line and 45624 Dexter Line
BIA Board of Management
The Port Stanley BIA Board of Management is reviewing beautification projects, marketing updates, and event planning. The agenda includes discussions on website management, social media contracts, and various community initiatives.
- Approval of $11,700 for 78 hanging flower baskets and maintenance
- Approval of $3,050 for a customized website from BlackCat Concepts
- Approval of $500 for horse and carriage services from A Universal Carriage
- Approval of $99 for four fire pits from Port Stanley Home Hardware
- Discussion of metal banner installation and electrical box wrapping
Planning Applications
The Council will hold a public meeting to consider a Zoning By-law Amendment for properties in Port Stanley. The proposal seeks to reconfigure lots to ensure all parcels have road frontage and to create two new site-specific residential zones that recognize existing buildings.
- Zoning By-law Amendment for 380, 382, and 382A Edith Cavell Boulevard
- Proposed creation of two new site-specific residential zones
- Minor Variance application for 133 St. George Street
Special Events Committee
The Special Events Committee will review two applications for upcoming events in Port Stanley. These include a proposal for a personal beach wedding and a Canada Day fireworks display.
- Beach Wedding Proposal: A personal event involving a photographer and approximately 10 attendees
- Port Stanley Canada Day Fireworks 2024: A community event organized by the Port Stanley 200 Committee with an expected attendance of 1,000 people
- Port Stanley Canada Day Fireworks 2024: Fireworks display scheduled for June 30, 2024
Court of Revision - Drains
The Court of Revision will review a report regarding the construction of the 7th Avenue Drain. The proposed project involves installing approximately 690 lineal meters of sewer pipe and 50 lineal meters of open ditch to manage stormwater for local developments.
- Proposed construction of the 7th Avenue Drain
- Estimated project cost of $437,000.00
- Special Assessment of $30,800.00 against the Municipality of Central Elgin
- Proposed installation of 525mm and 600mm diameter pipes
- Drainage area covering approximately 22.7 hectares
Regular Meeting of Council
The Council will review multiple special event applications for vendor markets and community activities. Most applications involve retail vendor markets to be held at the Union Sports Club.
- Special Event Permit: Summer Vendor Events at the Union Sports Club (June 29, July 27, and August 31, 2024)
- Special Event Permit: Getting Ready for Summer Vendors Market (June 16, 2024)
- Special Event Permit: Hot Air Balloon Ride for MS Bike
- Special Event Permit: 2024 Canadale Nurseries Dino Days
- By-law 2911: Development Agreement for 210 Main Street
Special Events Committee
The committee is reviewing several applications for upcoming seasonal vendor markets and community activities. These include various themed markets at the Union Sports Club and a community event at Sunset Drive.
- Getting Ready for Summer Vendors Market at 6068 Bell Street on 6/15/2024
- Summertime Vendors Market at Union Sports Club on 6/29/2024
- Christmas in July Vendors Market at Union Sports Club on 7/27/2024
- Summerween Vendors Market at Union Sports Club on 10/31/2024
- 2024 Canadale Nurseries Dino Days featuring reptile mini zoos on July 13 and 14
Special Meeting of Council
The Council is considering a proposal to extend sanitary sewer services to eight lots on Hill Street. The plan includes cost-sharing for storm sewer upgrades and converting a section of Hill Street to an urban cross-section with sidewalks and curbs.
- Sanitary sewer connection fee of $13,400 per lot for 8 Hill Street lots
- $21,897.61 cost-sharing for storm sewer upgrades with 1000489311 Ontario Inc.
- $93,632.00 for Hill Street urban cross-section conversion (curbs, gutters, and sidewalks)
- $625 deferred benefit charge for 16 future lots on Beamish Street
- Total withdrawal of $115,529.61 from the Road Resurfacing Reserve
Regular Meeting of Council
The Council will hear a delegation from Hydro One regarding the St. Thomas Line Project, a proposed 20-kilometer transmission line. Additionally, a motion is on the table to fund traffic calming delineators in Port Stanley.
- Hydro One St. Thomas Line Project delegation
- Proposed $3,300 for traffic calming delineators in Port Stanley
- Consent Application: 442c West Edith Cavell Boulevard
- Consent Application: 380 and 382 Edith Cavell Boulevard
- By-law 2907: Subdivision Agreement for Ashford Street, Belmont
Planning Applications
The Committee of Adjustment will consider an application to build a detached accessory structure containing a personal shop/garage and one additional residential unit. The proposal seeks variances regarding building height, floor area ratios, and the use of private well and septic systems instead of municipal services.
- Minor variance application COA 04-24 for 9360 Powers Road
- Proposed 2,600 sq ft personal shop/garage
- Proposed 1,400 sq ft additional residential unit
- Request to use private septic and well instead of municipal water and sanitary systems
- Request for 4.4m building height (exceeding the 4m limit)
BIA Board of Management
The Port Stanley BIA Board of Management will review accounts and discuss various beautification and marketing initiatives. The meeting includes updates on the 2025 hanging flower basket program and planning for Perch n' Porch Days 2024.
- Invoice from Scott's Printing Centre for $56.50 for Perch n' Porch Days posters
- Invoice from Firehall Fine Meats for $100.00 for Business Networking Event catering
- Invoice from Let's Cook Italian for $100.00 for Business Networking Event catering
- Proposal for 2025 Hanging Flower Basket Program
- Discussion regarding Port Stanley 200 window decals
Regular Meeting of Council
Council will consider several special event applications, including the 2024 Black and White Ladies' Wine and Cheese and Port Stanley Beach Wrestling. The meeting also includes discussions on the 200 Trees Bicentennial Project and various infrastructure assessments.
- Special Event Application: 2024 Black and White Ladies' Wine and Cheese
- Special Event Application: Port Stanley Beach Wrestling
- Special Event Application: Brock's Landing
- Special Event Application: 2024 C.A.L.I.P.S.O. Festival
- Port Burwell Area Secondary Watermain Condition Assessment
Drain - Public Meeting
The Municipality of Central Elgin is reviewing an engineer's report regarding the proposed 7th Avenue Drain. The project involves installing approximately 690 meters of sewer pipe and 50 meters of open ditch to manage stormwater for upcoming developments.
- Proposed construction of 7th Avenue Drain with an estimated cost of $437,000.00
- Installation of 525mm and 600mm diameter concrete field tile and HDPE sewer pipe
- Special assessment of $30,800.00 against the Municipality for road allowance culverts
- Proposed drainage serving Craigholme Estates Ltd., TVDSB, and Perl Family Farms Ltd.
- Right-of-way allowances based on $200,000.00/ha for TVDSB and Craigholme Estates lands
Special Events Committee
The committee is reviewing applications for several local events, including markets, festivals, and historical reenactments. The meeting includes discussions on logistics such as municipal support, insurance, and site usage for these proposed activities.
- Mothers Day Market at Union Sports Club (May 11-12, 2024)
- Annual Black and White Ladies Wine & Cheese at Port Stanley Arena (Oct 25, 2024)
- Lake Erie Beach Wrestling Series in Port Stanley (June 15, 2024)
- Emck's Landing historical reenactment at Port Stanley (June 14-16, 2024)
- 2024 CALIPSO Festival in Port Stanley (July 3-5, 2024)
Regular Meeting of Council
The Council is reviewing several special event applications and planning consent applications for various properties. The agenda also includes reports on water system inspections, parking regulations, and property tax write-offs.
- Special event applications for Kettle Creek Food Truck Festival, Belmont Canada Day, and others
- Consent applications for 349 George Street, 380/382 Edith Cavell Boulevard, and 46254 New Sarum Line
- Belmont Drinking Water System Inspection Report
- Request for tenders for McLaws Drain
- Replacement of Rescue 43 and Tank 32 fire vehicles
Court of Revision - Drains
The Court of Revision will meet to address the Chyc Drain project, which involves constructing 123 meters of 450mm HDPE sewer pipe. The meeting provides a forum for landowners to appeal their assessments based on land use or assessment amounts.
- Proposed construction of Chyc Drain with an estimated cost of $56,500.00
- Installation of 123 lineal meters of 450mm diameter HDPE sewer pipe
- Special assessment of $13,260.00 for installation under Southdale Line
- Total construction assessment for lands and roads totaling $56,500.00
- Public hearing for appeals regarding drainage assessments
Special Meeting of Council
The Council is reviewing several zoning by-law amendments for properties in Belmont and Port Stanley. The meeting also includes closed sessions regarding a leasehold agreement, economic development, and CAO/Clerk recruitment.
- By-law 2885: Zoning amendment for Block 33, Belmont
- By-law 2886: Official Plan Amendment for 14000 Belmont Road, Belmont
- By-law 2887: Zoning amendment for 14000 Belmont Road, Belmont
- By-law 2888: Zoning amendment for 156 Maud Street, Port Stanley
- Closed session: CAO/Clerk recruitment
Special Events Committee
The Special Events Committee is meeting to review applications for several community events. These applications include food truck festivals, holiday celebrations, and vendor markets.
- 2024 Kettle Creek Food Truck Festival application
- 2024 Belmont Canada Day application
- St. Thomas Automotive Swap Meet application
- Victoria Day Celebration Vendors Market application
Special Meeting of Council
The Council of the Municipality of Central Elgin will hold a special meeting to discuss the recruitment of a CAO/Clerk. This discussion will take place in a closed session regarding personal matters about an identifiable individual. The meeting also includes a confirmation by-law for actions taken during the session.
- Closed session: CAO/Clerk Recruitment
- By-law 2884: Confirmation of Council actions
Special Meeting of Council
The Council will meet to discuss personal matters regarding the recruitment of a CAO/Clerk. The meeting also includes a confirmation by-law to adopt all actions taken during the session.
- Closed session regarding CAO/Clerk recruitment
- By-law 2883 to confirm Council actions
Regular Meeting of Council
The Council will review an Integrity Commissioner report regarding a Code of Conduct complaint against Councillor Dave Baughman. The meeting also includes discussions on the 2024-2027 Strategic Plan and sanitary sewer servicing in the Community of Union.
- Integrity Commissioner report on Code of Conduct complaint 2024-01
- Municipality of Central Elgin Strategic Plan 2024 - 2027
- Sanitary Sewer Servicing, Community of Union
- Request for Tenders 2024-01 Albertson Drain
- Banning of fireworks for the month of May
BIA Board of Management
The Board of Management is reviewing quotations for new website management and discussing various beautification initiatives. Members are also planning upcoming events including the April 8 solar eclipse and Perch n' Porch Days.
- Website management quotations from Air Whistle Media, New Concept Design, WP Lifeline, and BlackCat Concepts
- Beautification discussions regarding metal banners, post people, electrical box wrapping, and logo plaques
- Planning for the April 8 Solar Eclipse event
- Discussion of Perch n' Porch Days 2024
- Review of correspondence from Port Stanley Boat Tours and Charters
Special Meeting of Council
The Council of Central Elgin is reviewing the 2024 draft budgets for operating and capital expenditures. Staff recommend a 2% tax rate increase to fund an infrastructure reserve for future capital needs.
- Proposed 2024 operating expenditures of $19,879,313
- Proposed 2024 capital expenditures of $16,103,118
- Recommended 2% tax rate increase to generate $344,390 for the infrastructure reserve
- West Port Stanley Stormwater Management Project estimated at $17,000,000 through 2028
- Proposed Fire Services budget includes $102,769 for a new Fire Prevention and Training Coordinator
Special Meeting of Council
The Council of Central Elgin will review the 2024 draft budgets, which include a proposed 0% operating budget increase. Staff recommend a 2% tax rate increase to fund future capital projects and infrastructure reserves.
- Proposed 2024 operating expenditures of $19,879,313
- Proposed 2024 capital expenditures of $16,103,118
- Proposed general tax levy of $17,563,895
- Staff recommendation of a 2% tax rate increase ($344,390) for the infrastructure reserve
- West Port Stanley Stormwater Management Project estimated at $17,000,000
Regular Meeting of Council
The Council will hear a delegation regarding a request to support a three-year extension for the Craigholme Estates Phase 6 draft plan approval. The applicant cites expropriation issues, interest rate impacts, and pending environmental approvals as reasons for the extension. The development includes 158 single detached lots, 34 semi-detached units, and 16 townhouses.
- Delegation regarding Craigholme Estates Phase 6 draft plan extension
- By-law 2868: Zoning By-law Amendment for Plan 33M658, Block 33, Belmont
- By-laws 2869 and 2870: Official Plan Amendment and Zoning Amendment for 14000 Belmont Road
- By-law 2871: Zoning By-law Amendment for 156 Maud Street, Port Stanley
- By-law 2876: Adoption of Emergency Management Program and Response Plan
Special Meeting of Council
The Council will attend an education or training session regarding strategic planning. Jennifer Kirkham of Mischevious Cat Productions Inc. will provide information to the Council.
- Strategic Planning training session with Jennifer Kirkham
- By-law 2877 - Confirmation By-law
Planning Applications
The Committee of Adjustment will hold a public hearing regarding a minor variance application for a two-storey single detached dwelling in Port Stanley. The applicant, Fatime Sherifi, is requesting several deviations from the Village of Port Stanley Zoning By-law to facilitate construction. Staff recommend approval subject to specific conditions regarding parking and conservation authority permits.
- Minor variance for lot depth at 205 McClary Avenue
- Request to increase maximum dwelling coverage from 25% to 40%
- Request for reduced front yard setback of 6m
- Request for reduced northerly side yard depth of 1.2m
- Request for reduced rear yard depth of 6m
Special Meeting of Council
The Council will meet in a closed session to discuss positions, plans, or procedures regarding economic development negotiations. The meeting also includes a confirmation by-law to adopt the actions taken during the session.
- Closed session regarding economic development negotiations
- By-law 2875 - Confirmation By-law
Special Events Committee
The Special Events Committee is meeting to review applications for several upcoming local events. The agenda includes discussions regarding Colours on the Beach, a South Dorchester PS Home and School Association fundraiser, and the Ontario Summer Games sailing competition.
- 2024 Colours on the Beach application
- South Dorchester PS Home and School Association Touch a Truck Fundraiser application
- 2024 Ontario Summer Games Sailing Competition application
Regular Meeting of Council
Council will review the 2023 public sector salary disclosure and consider a proposal to spray paint skate park structures in Selbourne Park. The meeting also includes reports on fire rescue alarm activities and shared servicing discussions with Southwold.
- Public Sector Salary Disclosure for employees earning $100,000 or more
- Proposal to spray paint Selbourne Park, Port Stanley skate park structures
- Monthly Alarm Activities Report for February 2024
- By-law 2873 regarding Chyc Drain
- Shared servicing correspondence from the Township of Southwold
Special Meeting of Council
The Council will attend an education or training session regarding strategic planning. Jennifer Kirkham of Mischevious Cat Productions Inc. will provide information to the Council.
- Strategic Planning training session with Jennifer Kirkham
Drain - Public Meeting
The Municipality of Central Elgin is holding a public meeting to review an engineer's report concerning the Chyc Drain. The meeting includes a period for public participation and the review of correspondence.
- Engineer's Report for Chyc Drain
Court of Revision - Drains
The Court of Revision will meet to discuss the McLaws Drain drainage works. The meeting involves the review of provisional By-Law #2857 and provides a process for affected landowners to appeal their assessments.
- Review of provisional By-Law #2857 regarding McLaws Drain drainage works
- Notice of sitting for the Court of Revision
BIA Board of Management
The Port Stanley BIA Board of Management will discuss social media, website content, and the April 8, 2024, solar eclipse. The board will also review an invoice for website hosting and address unfinished business regarding a BIA vacancy and the Port Stanley 200th Anniversary.
- Website hosting invoice from BlackCat Concepts for $310.75
- Discussion regarding social media and content creator
- Discussion regarding the April 8, 2024, Solar Eclipse
- Unfinished business regarding hanging flower baskets
- Unfinished business regarding the Port Stanley 200th Anniversary
Regular Meeting of Council
The Central Elgin Council will review several reports regarding water and wastewater financial plans and rate studies. The meeting also includes a presentation from the St. Thomas-Elgin Small Business Enterprise Centre and discussions on local zoning and heritage designations.
- Water and Wastewater Rate Study review
- Jacklin Farm Phase 4 Preservicing Agreement
- Heritage Designation for 445 Front Street, Port Stanley
- Port Stanley Village Association request for Selbourne Park skate park painting
- Motion to reconsider Front Street parking bay installation
Planning Applications
The Committee of Adjustment will hold public hearings regarding minor variance applications and a proposed zoning by-law amendment. Items include requests for lot frontage recognition, a residential addition, and a 16-unit development proposal.
- Minor variance for 3121 Old Dexter Line to recognize a lot with 0ft frontage
- Minor variance for 43070 Gentry Lane for a 65.2sqm single storey addition
- Zoning By-law Amendment for Plan 33M658 Block 33, Belmont for a 16-unit development
- Public hearing for ZBA at 14000 Belmont Road
- Public hearing for ZBA at 156 Maud Street
Special Events Committee
The committee will review applications for the Canadale Nurseries Spring Kick-Off Event and the 2024 Ontario Summer Games Sailing Competition. These applications include requests for municipal support, road closures, and alcohol licensing.
- Canadale Nurseries Spring Kick-Off Event application
- 2024 Ontario Summer Games Sailing Competition application
Drain - Public Meeting
This public meeting is held to discuss the Faris Drain Extension. The primary agenda item is the presentation of an Engineer's Report regarding this project.
- Engineer's Report on Faris Drain Extension
Regular Meeting of Council
Council will review a request to ban public and private fireworks during May to protect wildlife. The meeting also includes discussions on zoning by-laws, infrastructure reports, and a request regarding parking for the Front Street Slope Stabilization project.
- Request to ban all public and private fireworks during the month of May
- Front Street Neighbourhood Association request regarding parking for the Front Street Slope Stabilization project
- By-law 2858 - ZBA - 42483 Southdale Line
- By-law 2859 - ZBA - 42399 Southdale Line
- By-law 2861 - City of St. Thomas Airport Zoning By-law
Non- Profit Housing Corporation
The Corporation will meet to appoint 2024 Directors and Officers, including Municipal Council, Community, and Resident Directors. The meeting also includes the approval of 2022 financial statements and the appointment of an auditor for 2024.
- Appointment of 2024 Directors and Officers
- Approval of 2022 Financial Statements
- Appointment of Auditor for 2024
Special Meeting of Council
Council will determine whether to implement scheduled 2024 water and wastewater rate increases per By-law 2559 or maintain 2023 rates. Staff are seeking direction to meet operational and capital plan financial needs. The meeting also includes closed sessions regarding union negotiations and a personnel matter.
- Decision on 2024 Water and Wastewater rates (Bylaw 2559)
- Proposed water monthly base charge increase for 5/8” & 3/4” meters from $36.19 to $39.81
- Proposed wastewater monthly base charge increase from $40.84 to $42.88
- Closed session regarding union negotiations
- Closed session regarding a verbal personnel matter
BIA Board of Management
The Port Stanley BIA Board of Management will meet to discuss municipal representation and updates from the Port Stanley 200 Committee. The Board will also review accounts, marketing contracts, and plans for upcoming events like the solar eclipse and Perch n' Porch Days.
- Discussion of municipal support with Deputy Mayor Todd Noble and CAO Robin Greenall
- Information session regarding Port Stanley 200th Anniversary initiatives
- Review of $400 insurance invoice for Dickens Days Santa's Workshop event
- Extension of Sierra Ross's social media and content creator contract through January 31, 2024
- Discussion of the BIA Budget
Regular Meeting of Council
The Council will hear a delegation regarding a federal funding opportunity for Great Lakes coastal restoration. The meeting also includes reviews of multiple planning applications, a water and wastewater rate study, and various municipal by-laws.
- Long Point Biosphere Region funding request for coastal restoration ($100,000 to $6,000,000)
- Consent application for 45685 Talbot Line to create a surplus farm residence lot
- Application to amend Village of Belmont By-Law No. 91-21 for Plan 33M658
- Water and Wastewater Rate Study presentation by Watson & Associates Economists Ltd.
- By-law 2855 to assume Ashford Street as part of the public highway
Planning Applications
The Council will hold public meetings to discuss zoning by-law amendments for two properties on Southdale Line. These amendments are intended to facilitate residential development and satisfy conditions for land severances.
- Zoning amendment for 42483 Southdale Line to permit residential use on a severed 0.01-hectare lot
- Zoning amendment for 42399 Southdale Line to extend R1-81 residential zoning to new lots
- Proposed creation of three new residential lots and a stormwater management parcel at 42399 Southdale Line
Drain - Public Meeting
This public meeting is held to review the Engineer's Report for the McLaws Drain. The agenda includes a presentation of the report, correspondence, and a period for public participation.
- McLaws Drain - Engineer's Report
Court of Revision - Drains
The Court of Revision will meet to discuss provisional By-Law #2844 regarding the reconstruction of parts of the Albertson Municipal Drain. The proposal includes replacing existing drains and constructing a new Branch H to serve lands in geographic Yarmouth.
- Proposed reconstruction of the Albertson Drain serving Lots 11 to 18, Concessions 4 to 6
- Estimated project cost of $584,000.00
- Construction of approximately 500 lineal meters of open ditch and 2,908 lineal meters of concrete field tile and HDPE pipe
- Proposed construction of a new Branch H drain totaling approximately 960 lineal meters
- Special assessment against the County of Elgin for work on Branch H
BIA Board of Management
The Port Stanley BIA Board of Management will meet to discuss municipal representation and review various community initiatives. The agenda includes discussions on marketing, upcoming events like the solar eclipse, and unfinished business regarding the BIA budget.
- Discussion of municipal support and representation with Deputy Mayor Todd Noble
- Extension of Sierra Ross's social media and content creator contract to January 31, 2024
- Planning for the April 8, 2024 Solar Eclipse Event
- Review of 2024 Perch n' Porch Days and 2024 Port Stanley 200th Anniversary initiatives
- Discussion regarding the BIA budget and municipal financial spreadsheets
Regular Meeting of Council
The Council will consider the 2024 interim tax levy and temporary borrowing for expenditures. They will also review a request to fund an engineering study for the reconstruction of New Sarum Line.
- 2024 Interim Tax Levy By-law (By-law 2853)
- Temporary Borrowing for 2024 (By-law 2852)
- Request for New Sarum Line reconstruction engineering study funding
- Front Street parking and speeding report
- Annual remuneration adjustments for Council and staff