Central Elgin public meetings in 2025
66 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Finance Committee
The Central Elgin Finance Committee will meet to review the proposed 2026 Financial Plan. The agenda includes a presentation on the plan by the Director of Corporate Services/Treasurer, covering capital, operating, water and wastewater rates, and user fees.
- Presentation on proposed 2026 Financial Plan
- Review of Capital, Operating, Water & Wastewater rates
- Review of User Fees
- Presentation by David Jansseune, Director of Corporate Services/Treasurer
Drain - Public Meeting
The Municipality of Central Elgin is holding a public meeting to discuss the reconstruction of the Bachner Drain Extension, which is estimated to cost $240,000. The project involves replacing approximately 439 meters of existing tile with concrete and HDPE sewer pipe.
- Bachner Drain Extension reconstruction report
- Project cost estimate: $240,000
- Approximately 439 meters of new pipe to be installed
- Public meeting to discuss the project
- Allowances for damages totaling $2,620
Regular Meeting of Council
The Council will vote on a resolution rejecting the Ministry's plan to merge Ontario's conservation authorities into a single Lake Erie Regional Conservation Authority. It will also consider two zoning by‑law amendments for 8415 Hobson Road and 410 Edith Cavell Boulevard, and several by‑laws including sanitary sewage fees, an interim tax levy, and election voting methods. Additional reports on fire planning, parking rates, and a community services contract will be presented.
- Resolution: municipality does not support the proposed Lake Erie Regional Conservation Authority boundary configuration
- Proposed Zoning By‑law Amendment – 8415 Hobson Road (re‑zone to agricultural, prohibit new residential uses)
- Proposed Zoning By‑law Amendment – 410 Edith Cavell Boulevard
- By‑law 2025‑059 – Establish Sanitary Sewage Capital Works Fees for Hill Street, west of Beamish Street
- By‑law 2025‑061 – 2026 Interim Tax Levy
BIA Board of Management
The Port Stanley BIA Board of Management met to adopt prior minutes, approve several invoices and reimbursements tied to the Harbour Holly Days event, and discuss board composition and the 2026 budget. The board recommended and approved the appointment of Susan Jacobs as a board member for the 2022‑2026 term. Additional items included marketing updates, a beautification art project discussion, and confirmation that municipal special‑events approval was secured for Harbour Holly Days.
- Appointment of Susan Jacobs as board member (2022‑2026 term)
- Approval of Pattison Outdoor Advertising invoice for $2,825.00
- Approval of Ken Jones Signs invoice for $560.48
- Reimbursement to Ryan Featherstone for Meta advertisement invoices totaling $841.14
- Reimbursement to Mike Mescia for supplies $135.55
Special Events Committee
The Central Elgin Special Events Committee will review the application for the annual Childcan Polar Bear Dip at Little Beach, Port Stanley on March 1, 2025, scheduled from 10:00 AM to 2:00 PM. The event expects 350 participants, three vehicles, two tents, and seven food vendors, with no alcohol, road closures, or banner requests. Municipal support contacts—including the fire chief, infrastructure director, provincial police, and EMS—are listed, and St John's Ambulance will provide medical services. The committee will decide whether to approve the event and any required permits or safety measures.
- Event: Childcan Polar Bear Dip – expected attendance 350
- Location: Little Beach, Port Stanley; Date: 3/1/2025, 10:00 AM‑2:00 PM
- No alcohol, no road closures, no banner installation requested
- Volunteers will be used; no external companies or animals involved
- Municipal contacts: Central Elgin Fire Chief, Infrastructure Director, Provincial Police, EMS; medical services by St John's Ambulance
Special Meeting of Council
The Municipality of Central Elgin is holding a special meeting to discuss corporate rebranding, the 2026 council meeting schedule, and voting methods for the 2026 municipal and school board elections. Council will also review a 2025 Q3 financial update and an emergency management program.
- Contract award CE-2025-27 for the supply and delivery of a street sweeper
- By-law 2025-054 to reduce the speed limit on Water Tower Line
- By-law 2025-055 to adopt the Emergency Management Program and Emergency Response Plan
- Application for exemption to Noise By-law No. 212 for St. Thomas Gun Club Trapshooting
- Closed session regarding former hospital lands acquisition and negotiations
BIA Board of Management
The Board of Management is meeting to discuss budget actuals and approve several invoices for the Harbour Holly Days event. The board will also consider a partnership proposal from the Port Stanley Calipso Festival Inc. for 2026.
- Invoice from A Universal Carriage for horse and carriage services: $2,200
- Invoice from Scott's Printing Centre for Harbour Holly Days promotion: $480.25
- Invoice from Davide Parisian for Santa Visit Experiences: $452.00
- Proposed honorarium of $100 per Harbour Holly Days performer
- Proposal for 2026 CALIPSO Festival integrated partnership
Committee of Adjustment
The Committee of Adjustment will hold a public hearing on November 10, 2025 at 6:45 p.m. to consider two minor variance applications. The first request, for 47686 Helkaa Line, seeks permission for an additional residential unit served by private water and septic systems and a building height of 7.7 m. The second request, for 43865 Sparta Line, seeks a reduced front‑yard depth from 19.8 m to 15.7 m to allow a new dwelling. Both applications are under the Township of Yarmouth Zoning By‑law No. 1998.
- Minor variance – 47686 Helkaa Line: additional residential unit with private water/septic and height 7.7 m
- Minor variance – 43865 Sparta Line: front‑yard depth reduced to 15.7 m for new dwelling
- Public hearing scheduled for Monday, November 10, 2025 at 6:45 p.m. in Council Chambers, 450 Sunset Dr, St. Thomas
Regular Meeting of Council
The Municipality of Central Elgin will discuss three zoning by-law amendments and two consent applications. Council is also considering a pilot project to provide residents reduced rates for swimming programs at the St. Thomas YMCA.
- Zoning by-law amendments for Borden Avenue (Belmont), 43865 & 43847 Ferguson Line, and 8982 Yarmouth Centre Road
- Consent applications for 42400 & 42420 John Wise Line and 223 Prospect Street
- Contract award for Port Stanley Pressure Zone Delineation (CE-2025-16)
- Special event applications for Harbour Holly Days and 2025 Dickens Days Parade
- Proposed pilot project for reduced YMCA swimming rates starting January 2026
Special Meeting of Council
The Council of Central Elgin held a special meeting to discuss labour relations and the Fire Master Plan. The meeting concluded with the passing of a confirmation by-law to ratify the proceedings.
- Labour relations workshop regarding the Fire Master Plan
- By-law 2025-049 passed to confirm meeting actions
- Closed session held during the meeting
BIA Board of Management
The Port Stanley BIA Board will consider invoices for the Harbour Holly Days event and approve the 2026 Hanging Flower Basket Sponsorship Program. The Board will also discuss a business passport initiative and review social media policies.
- Approval of invoices for Harbour Holly Days promotion ($1,469 total)
- Approval of 2026 Hanging Flower Basket Sponsorship Program
- Discussion on Social Media and Content Creator Contract
- Delegation: Victoria Robins regarding business passport initiative
- Review of Social Media Policy
Special Events Committee
The Special Events Committee will review the Lions Club's request to hold the 27th Annual Port Stanley Dickens Day Night Parade on Friday, November 28, 2025, from 7 p.m. to 9 p.m. The proposal includes temporary closures of several streets and county roads during the event. The Lions Club has secured $5 million in liability insurance and will have Ontario Provincial Police support for security and traffic management.
- Approval request for the 27th Annual Port Stanley Dickens Day Night Parade on Nov 28, 2025, 7‑9 p.m.
- Temporary closure of Frances Street (Stanley to Charlotte), Colborne Street (south from Foodland to Bridge), Bridge Street to William Street, William Street to Edith Cavell Boulevard, and County Road No. 4 (Colborne) and No. 23 (Bridge) between Stanley Street and Carlow Road, from 7:00‑10:00 p.m.
- Requested municipal support: barricades, traffic control, no‑parking signs, detour signs
- Lions Club has obtained $5 million in comprehensive liability insurance for the parade
- Ontario Provincial Police Detachment will provide security and traffic management
Special Events Committee
The Special Events Committee will consider a request to close portions of Main Street, Bridge Street, and surrounding roads for a dog parade on Saturday at 10 am. The agenda includes discussion of a possible banner across the street, traffic‑control measures, and other municipal support such as barricades and detour signs. Staff will advise on required approvals from Elgin County and fire inspection of food vendors.
- Road closure request for Main St. and Bridge St. for Saturday dog parade
- Potential banner installation across the street
- Traffic‑control, barricades, detour and no‑parking signs
- Request for municipal support services (labour, water, hydro)
- Fire department inspection of food vendors
Court of Revision - Drains
The Court of Revision will meet on Monday, October 6 2025 at 1:00 p.m. (Zoom) to consider the provisional By‑Law No. 2025‑041 for the Perl Drain. The by‑law includes a cost estimate of $74,500 for the drainage works, which comprise 362 m of 400 mm concrete drain tile and 25 m of 200 mm HDPE pipe with related appurtenances. Landowners may appeal the assessment by submitting a Notice of Appeal to Deputy Clerk Delany Leitch by September 26 2025, and the report outlines allowances for damages ($3,613 per ha) and right‑of‑way ($6,670 per ha) as well as a special assessment for boring across Seventh Avenue.
- Provisional By‑Law No. 2025‑041 for the Perl Drain to be reviewed
- Cost estimate of $74,500 for the drainage project
- Incorporation of 362 m of 400 mm concrete drain tile and 25 m of 200 mm HDPE pipe
- Allowances: $3,613 per ha for damages and $6,670 per ha for right‑of‑way
- Special assessment for boring a smooth‑wall steel pipe across Seventh Avenue
Regular Meeting of Council
Council will consider zoning changes for properties on Ferguson Line and in Belmont. The body will also discuss the 2026 budget process, the Pleasant Valley Bridge, and a land acquisition in St. Thomas.
- Public meeting for zoning amendment at 43865 and 43847 Ferguson Line to prohibit new dwellings on retained agricultural lands
- Public meeting for zoning amendment at Part of Lot 16, Con 15, Belmont to permit a contractor's yard
- Third reading of By-law 2025-041 regarding the Perl Drain municipal drain
- Proposed land acquisition at 42343 Fruit Ridge Line, St. Thomas
- 2026 Budget Process and Timeline memorandum
Committee of Adjustment
The Committee of Adjustment will hold a public hearing to consider three minor variance applications. It will decide whether to allow a taller accessory building at 362 Sunset Drive, subject to a window restriction, and whether to permit increased lot coverage for a deck at 109 Sandcastle Key, subject to drainage conditions. The agenda also lists a third item for 292 Colborne Street, but no details are provided in the agenda document.
- 362 Sunset Drive – request to raise accessory building height to 7.25 m (by‑law max 5.5 m) with condition prohibiting north‑facing second‑storey windows
- 109 Sandcastle Key – request to increase lot coverage to 52% for a rear‑yard deck, condition that deck remain uncovered, wood, and over permeable ground
- 292 Colborne Street – minor variance listed on agenda; no further information supplied
BIA Board of Management
The Port Stanley BIA Board will discuss the 2026 Hanging Flower Basket Program, reviewing several basket options and their purchase prices. They will consider a per‑basket maintenance and installation fee schedule that totals $156.85 per basket. Vendor proposals include delivery costs, yearly plant and soil costs, and total cost estimates for each basket size.
- Per‑basket maintenance and installation fees: $3.31 water, $35.60 truck and fuel, $4.94 pump fuel, $103 labour, $10 lift charges; total $156.85
- Basket price options: 16" plastic $49 per pot; 16" fibre pot $21 per basket; 18" fibre pot $28 per basket; 22" self‑watering plastic $163 per pot
- Delivery charge to Port Stanley: $60 per delivery
- Family Flowers quote: $72 per basket, no delivery charge
- Year‑1 total cost estimates for 65 baskets: 16" Weekender $7,085; 16" Fibre $5,265; 18" Fibre $5,850; 22" Self‑watering $14,690
BIA Board of Management
The Port Stanley BIA Board of Management will consider approving an invoice for petting zoo services during Dickens Days and discuss the 2026 Hanging Flower Basket Program. The meeting agenda also includes updates on social media, branding, and the Port Stanley Art Project.
- Approval of petting zoo invoice for $4,416.04
- Discussion of 2026 Hanging Flower Basket Program
- Social Media and Content Creator updates
- Port Stanley Art Project update
- Branding and Marketing Initiatives update
Special Events Committee
The Central Elgin Special Events Committee will review the application for the Belmont Santa Claus Parade scheduled for December 7, 2025. The agenda includes discussion of the requested road closure at 14000 Belmont Road to Washburn Street, alcohol service, and required permits and insurance. The committee will decide whether to approve the event and any municipal support needed.
- Approval of Belmont Santa Claus Parade application (Dec 7, 2025)
- Road closure at 14000 Belmont Road to Washburn Street
- Alcohol consumption at the event
- Request for traffic control and signage support
- Verification of insurance and required permits
Special Meeting of Council
At the special meeting, Council will hear a presentation on the draft policy directions and land‑use plan for the former hospital lands along Sunset Drive. The council will also participate in an asset‑management planning workshop and consider several items including a water‑meter replacement request for proposal, a confirmation by‑law, and a tender for the McLaws Drain. Minutes from the September 8 regular meeting will be adopted and various correspondence and financial updates will be approved.
- Asset Management Planning workshop hosted by Andrea Clemencio, P.Eng., Municipal VU Consulting Inc.
- DPE.06.25 – Draft Hospital Lands Official Plan Amendment, policy directions and land‑use plan
- PWCS.07.25 – Request for Proposal to replace water meters
- By‑law 2025‑047 – Confirmation By‑law for council proceedings
- Acceptance of Van Bree Infrastructure tender for McLaws Drain, $291,240 plus HST, with $99,206 budgeted for 2026
Planning Applications
The Committee of Adjustment will hold a public hearing at 6:30 p.m. to decide on a minor variance application by Jim Wiebe for 9525 Springwater Road, seeking permission for an additional residential unit in a detached accessory structure with a private septic system and a building height of 6 m. The council will also hold a public meeting at 6:40 p.m. to consider a proposed amendment to the Township of Yarmouth Zoning By‑law 1998 submitted by Maxine Elma Kentner and Donald Wayne Kentner for 8982 Yarmouth Centre Road. Both meetings will be held in person at the Council Chambers, 450 Sunset Drive, St. Thomas, and via Zoom webinar.
- Minor variance application COA07-25 for 9525 Springwater Road (extra residential unit, private septic, 6 m height)
- Public hearing at 6:30 p.m. for the minor variance
- Proposed amendment to Zoning By‑law 1998 for 8982 Yarmouth Centre Road
- Public meeting at 6:40 p.m. to consider the zoning amendment
- Both meetings available in person and via Zoom
Regular Meeting of Council
The Central Elgin Council adopted minutes from the August meeting and received several reports. It approved a $436,845 contract with Premier Truck Group for a tandem‑axle truck, spreader dump box and snowplow, with an additional $74,534 funded from the Roads and Equipment Reserve. Other actions included accepting a $164,640 guide‑rail replacement tender, funding a $24,095 archaeological assessment, and passing fire‑chief and confirmation by‑laws.
- Accept Premier Truck Group tender $436,845.00 plus HST for truck, spreader dump box and snowplow; add $74,534.00 from Roads and Equipment Reserve
- Accept Royal Fence Limited tender $164,640 plus HST for 2025‑05 Guide Rail Replacement
- Allocate $24,095 plus HST for additional archaeological assessment and built heritage resources through Development Charges
- Pass By‑law 2025‑044 to appoint Fire Chief
- Pass By‑law 2025‑045 as a Confirmation By‑law
BIA Board of Management
The Board will hear a proposal from Andrew Gunn Consulting for a Port Stanley public‑art project that totals $65,000 (plus HST) to be funded over 2025‑2026. The meeting also includes adoption of minutes, approval of a $3,400 donation for the Village Harvest Hunt event, and review of a $35 website renewal invoice from BlackCat Concepts. Additional items discussed are updates on branding, social media, banner installation, and possible rebranding of the 2025 Dickens Days weekend.
- Review and decide on Andrew Gunn Consulting proposal for Port Stanley Art Project ($65,000 total, $30,000 in 2025, $35,000 in 2026)
- Approve donation up to $3,400 for Village Harvest Hunt event on Oct 18, 2025
- Invoice from BlackCat Concepts for website renewal: $35.00 (plus $4.55 HST)
- Metal banner installation update – issue with holes drilled on opposite sides
- Consider rebranding of 2025 Dickens Days weekend
Drain - Public Meeting
The Municipality of Central Elgin will review the engineer's report for the Perl Drain, which serves a 22‑hectare watershed on Lot 2, Concession 6 near Seventh Avenue. The report includes a cost estimate of $74,500 for the proposed work, including new HDPE pipe, a bore pipe, and a catch basin. It also outlines a special assessment of $22,760 for a 324 mm steel bore across Seventh Avenue and allowances for damages and right‑of‑way. The council will discuss the design, cost, and assessment allocations before deciding on approval.
- Engineer’s report recommends 25 m of 200 mm HDPE pipe and 362 m of 400 mm concrete drain tile
- Total construction cost estimate: $74,500 (includes engineering and administrative fees)
- Special assessment for bore pipe across Seventh Avenue: $22,760
- Damages allowance of $3,613 per hectare and right‑of‑way allowance of $6,670 per hectare
- Incorporation of existing private drain from 2687905 Ontario Inc. and new catch basin on north side of Seventh Avenue
Planning Applications
The Committee of Adjustment is considering a minor variance application for a property in the former Village of Port Stanley. The request is to allow a higher percentage of accessory building coverage to facilitate the construction of a rear deck.
- Proposed minor variance for 486 Valley Street to increase accessory building coverage from 8% to 12.5%
Regular Meeting of Council
The Central Elgin Council will discuss a motion to reinvest $10,532,000 into a one-year GIC and explore public transit options between St. Thomas and Port Stanley. The meeting also includes reviews of municipal drains, a new rates and fees by-law, and several planning applications.
- Request for $100,000 funding contribution for Barrie Family Hospice of Elgin capital campaign
- Proposed transit report for St. Thomas to Port Stanley via Sunset Rd.
- By-law 2025-042 regarding Rates and Fees
- Contract award for Tandem Axle Truck with Spreader Dump Box and Snowplow Apparatus
- Consent application for 396 Edith Cavell Boulevard
BIA Board of Management
The Port Stanley BIA Board of Management approved several invoices, including a $3,446.50 payment to BlackCat Concepts for website design and development. The board adopted a new branding and marketing proposal and directed the search for three photography quotes for the BIA website. It also decided not to provide a $2,500 donation to the 2025 CALIPSO Festival. Additional items such as event promotion invoices and beautification updates were discussed and approved.
- Approval of $3,446.50 invoice to BlackCat Concepts for website design and development
- Adoption of the branding and marketing proposal with plans for committees and budgeting
- Directive to obtain three quotations for photography services for the BIA website
- Decision to decline a $2,500 donation request from the CALIPSO Festival
- Approval of event promotion invoices: $990 to Cathy Cook, $452 to London's Pure Country 93, $768.40 to Virgin Radio, and $56.50 to Scott's Printing Centre
Special Events Committee
The Special Events Committee will consider the application submitted by the Phoenix Canine Initiative for a fundraising race called “The Phoenix Canine’s Tail Trails” scheduled for October 4, 2025 in Port Stanley. The agenda notes a request for a rain‑date on October 5, 2025, and asks the committee to review road‑closure needs, insurance status, and required permits. The committee will also discuss any municipal support such as traffic control and signage.
- Approval of the event on October 4, 2025 (rain‑date request for October 5, 2025)
- Potential road closures along Main Street, Bridge Street, William Street, and the Kettle Creek pathway
- Verification that insurance has been obtained for the event
- Request for municipal support items: barricades, traffic control, no‑parking and detour signs
- Requirement for permits: Electrical Safety Authority, Technical Standards and Safety Authority, fire hydrant connection, building, and right‑of‑way occupancy
Court of Revision - Drains
The Central Elgin Court of Revision will meet on June 23, 2025 at 6:45 p.m. in Council Chambers (and via Zoom) to consider provisional By‑Law No. 2025‑031 for the McLaws Drain drainage works. Landowners who wish to appeal the assessment in the by‑law must submit a Notice of Appeal by June 13, 2025 to Deputy Clerk Delany Leitch. The meeting will also include standard procedural items such as call to order, disclosure of pecuniary interest, and adjournment.
- Review of provisional By‑Law No. 2025‑031 for McLaws Drain drainage works
- Landowner appeal process – Notice of Appeal due June 13 2025 to Deputy Clerk Delany Leitch
- Standard procedural items: call to order, disclosure of pecuniary interest, adjournment
Special Meeting of Council
The council will consider a recommendation to fund $75,000 for the Short‑Term Rental Accommodations Licensing program and amend By‑law 2713 to add related fees. A presentation will be given on the engagement and communication strategy for the former hospital lands Official Plan Amendment, prepared by LURA Consulting. A motion will be taken to direct staff to study traffic‑calming options for the McBain subdivision.
- $75,000 funding for Short‑Term Rental Licensing program (CAO.09.25)
- Amendment to By‑law 2713 to include fees for short‑term rentals
- Presentation of Former Hospital Lands Official Plan Amendment engagement strategy by LURA Consulting
- Motion to investigate traffic‑calming measures in McBain subdivision (Councillor D. Conners)
- Request for Tenders 2025‑14 for Caesar Road sidewalk (ICS.43.25)
BIA Board of Management
The Port Stanley BIA Board approved funding for a June billboard campaign with Pattison Sign Group and paid the outstanding balance for a metal banner replacement. It also approved a small invoice for event promotional materials, confirmed the new BIA website will launch within the week, and accepted a board member resignation.
- Approve up to $5,000 for a June billboard campaign via Pattison Sign Group (advertising budget)
- Approve payment of $1,230 to Rubyeyes Kraftwerks for metal banner replacement (beautification budget)
- Approve $56.50 invoice from Scott's Printing Centre for Perch n' Porch promotional materials (advertising budget)
- Accept resignation of board member Kasi Burke effective May 8, 2025
- Announce that the BIA website is complete and will be launched within the coming week
Regular Meeting of Council
The Central Elgin Council will consider two consent applications (8415 Hobson Road and 46065 Ferguson Line) and approve a cost‑sharing agreement for Greg Tarry Park. It will authorize a sole‑source purchase to replace the pitless adapter at Belmont Well 2 for $82,150 plus HST and accept a $38,320 plus HST tender for roadside grass‑cutting. Several by‑laws will be adopted, including a zoning amendment for 5013 Yarmouth Centre Road and a Site Plan Control By‑law.
- By‑law 2025‑028 – ZBA amendment for 5013 Yarmouth Centre Road
- Sole‑source procurement for Belmont Well 2 pitless adapter replacement – $82,150 + HST
- Roadside grass‑cutting contract – $38,320 + HST
- Consent applications: 8415 Hobson Road (Edward Arnott) and 46065 Ferguson Line (Carl Donald Thomson)
- By‑law 2025‑034 – Site Plan Control By‑law
Special Meeting of Council
The council will hold a first reading of By‑law 2025‑031 to authorize construction of the McLaws Drain, estimated at $470,000 with a $137,800 municipal contribution and a $626,666.67 loan. The by‑law also creates a special rate levy on all rateable property for ten years to repay the cost and interest. A closed‑session item (CS1) will discuss a policing contract, details of which are not disclosed. The meeting also includes By‑law 2025‑032 to confirm all actions taken at the special council meeting.
- By‑law 2025‑031 – First reading to approve $470,000 McLaws Drain construction, $137,800 municipal share, $626,666.67 borrowing
- Special rate levy on all rateable property for ten years to fund the drainage project
- Closed‑session item CS1 – discussion of a policing contract (details confidential)
- By‑law 2025‑032 – Confirmation by‑law adopting all council actions from the meeting
Special Meeting of Council
The Council of the Municipality of Central Elgin will hold a special meeting featuring a closed session. The session includes an education and training presentation regarding the role and duties of the Integrity Commissioner.
- Presentation by Integrity Commissioner Suzanne Craig on role and duties
- By-law 2025-030: Confirmation By-law to adopt actions of the May 26, 2025 meeting
BIA Board of Management
The Port Stanley BIA Board of Management adopted minutes from the April 2 meeting, reviewed Q1 financials, and approved several contracts and expenditures. Key decisions included extending the social media contract with Ingrid Krul, allocating $400 for refreshments at a Business Networking event, and approving deposits for Dickens Days horse‑carriage services ($300) and metal banner replacement ($1,230). The Board also appointed Margeaux Levesque as a new member for the 2022‑2026 term.
- Deposit of $1,230 approved for Rubyeyes Kraftwerks to replace metal banners on Edith Cavell Blvd
- Social Media and Content Creator contract with Ingrid Krul extended for six months on the same terms
- Refreshment budget limit of $400 approved for the Business Networking event on May 7, 2025
- Deposit of $300 approved for Humes Horse and Carriage services for the 2025 Dickens Days event
- Margeaux Levesque recommended and approved as a Board member for the 2022‑2026 term
Drain - Public Meeting
The Central Elgin Council will meet on May 12, 2025 at 6:30 p.m. in the Council Chambers. The sole agenda item is the engineer's report on the McLaws Drain. No decisions or votes are indicated for this meeting.
- Engineer’s report on McLaws Drain
Regular Meeting of Council
Council will adopt minutes from previous meetings, consider a short‑term rental licensing by‑law, and vote on several motions. The council will pass a resolution opposing the Ontario government’s proposal to expand strong‑mayor powers and will rescind a prior request for cost‑recovery from the province for the former St. Thomas Psychiatric Hospital lands. It also approved special‑events permits for the Colours on the Beach festival (July 12) and the Jesse’s Journey 30th‑anniversary walk (June 10), each requiring $5 million liability coverage. Additional items such as infrastructure reports and correspondence were presented.
- Resolution opposing expansion of Strong Mayor Powers, to be forwarded to Ontario officials
- Reconsideration and rescind of prior correspondence seeking cost recovery for former St. Thomas Psychiatric Hospital lands
- Presentation of Short‑Term Rental Accommodations Licensing By‑law (CAO.05.25)
- Approval of Special Events Permit for Colours on the Beach (July 12, 2025) with $5 M liability insurance requirement
- Approval of Special Events Permit for Jesse’s Journey Walk (June 10, 2025) with $5 M liability insurance and traffic‑management plan
Planning Applications
The Central Elgin Council will hold a public meeting on May 12, 2025 to consider an application by Dan DeBackere to amend the Township of Yarmouth Zoning By‑law 1998. The amendment would re‑zone the property at 5013 Yarmouth Centre Road to permit six additional 72‑m² seasonal farm‑worker trailers, adding to two trailers already approved in 2020. Staff have confirmed the application meets Planning Act requirements and that the proposed use complies with provincial agricultural policies.
- Proposed rezoning to allow six new 72 m² seasonal farm‑worker trailers at 5013 Yarmouth Centre Road
- Existing two trailers were approved by a site‑specific amendment in 2020 (By‑law No. 2499)
- Private on‑site septic systems and municipal water service will be used for the new units
- Property includes a natural hazard area and a woodlot designated as a natural heritage feature, both addressed in staff review
- Application deemed complete under Subsections 34(10.1) and 34(10.2) of the Planning Act
Special Meeting of Council
At the special meeting, Council will consider a report recommending approval of the Vision and Guiding Principles for the former hospital lands. If approved, Council will direct the CAO to develop draft Directions for an Official Plan amendment and to launch a public‑engagement strategy this fall. The Vision provides a framework for a mixed‑use, affordable, sustainable community on the 416‑acre site owned by the Province.
- Approve Vision and Guiding Principles for former hospital lands (Report CAO.06.25)
- Direct CAO to develop draft Directions for an Official Plan amendment
- Direct CAO to prepare and implement a public‑engagement strategy this fall
- Consider By‑law 2025‑027 – Confirmation By‑law
- Discuss options for acquisition of former hospital lands (CS1)
Special Events Committee
The Special Events Committee will consider the application for the Belmont Canada Day Celebration scheduled for July 1, 2025 at the Belmont Community Centre on Belmont Road. The review includes expected attendance of 750 people, a bike parade, BBQ lunch, fireworks, and a brief road closure on Belmont Road from Caesar Road to the arena parking lot from 11:30 am to 12:00 pm. The committee will also assess requests for external performers, fireworks provider, and municipal support services.
- Event location: Belmont Community Centre, Belmont Road, Belmont, ON
- Expected attendance: 750 participants
- Road closure: Belmont Rd from Caesar Rd to arena parking lot, 11:30 am‑12:00 pm
- Fireworks provider: K&H Distributing
- External performer: Giggle Time Entertainment
Special Meeting of Council
The Council of Central Elgin held a special meeting to discuss Strong Mayor legislation. The meeting included a closed session for education and training on the topic. The council then adopted By-law 2025-023 to formally confirm all actions taken during the session.
- Closed session on Strong Mayor Powers
- By-law 2025-023 - Confirmation By-law adopted
Special Events Committee
The Central Elgin Special Events Committee will consider applications for the South Dorchester Home & School Association Touch‑A‑Truck event and the Lake Erie Beach Wrestling event. The agenda includes reviewing requested municipal support such as barricades, traffic control, and signage, as well as confirming fire inspection of food vendors. Municipal staff listed to assist include the fire chief, director of infrastructure, OPP operations manager, EMS general manager, and public health.
- South Dorchester Home & School Association – Touch A Truck event (no further details provided)
- Lake Erie Beach Wrestling event at Port Stanley main beach on July 19, 2025, 6 AM‑6 PM
- Expected attendance for the wrestling event: 150 people; 50 vehicles expected
- Requests may include barricades, traffic control, no‑parking signs, detour signs, and other municipal support
- Fire department will inspect food vendors; listed municipal contacts will be present at the meeting
Planning Applications
The Central Elgin Committee of Adjustment will hold a public meeting to consider four minor variance applications for property modifications in Port Stanley. The items include an addition to a non-conforming home in an industrial zone and the reconstruction of a damaged cottage.
- Proposed addition to 370 Warren Street (non-conforming residential dwelling in Industrial Zone 1)
- Reconstruction of 437 West Edith Cavell Boulevard (damaged legal non-complying cottage)
- Proposed minor variance for 45044 Dexter Line
- Proposed minor variance for 203 Willow Street
Regular Meeting of Council
The Central Elgin Council will consider several by‑law motions, including the adoption of By‑law 2025‑020 to set 2025 water and wastewater rates and By‑law 2025‑021 to establish a 2025 BIA levy. It will also receive reports on temporary‑use zoning amendments for Quaker Road (Application 5277) and Yarmouth Centre Road, and review special‑events permits such as the Great Waterfront Trail Adventure in Port Stanley. Additional items include a request for a historical sign at the Belmont Library and a denial of dedicated parking for the Port Stanley Legion. The meeting also contains closed‑session items on labour relations and solicitor‑client privileged advice.
- By‑law 2025‑020 – 2025 Water and Wastewater Rates
- By‑law 2025‑021 – 2025 BIA Levy
- By‑law 2025‑018 – ZBA – 45624 Dexter Line
- Temporary Use Zoning By‑law Amendment Application 5277 – Quaker Road (Lauren and Jonathan De Koster)
- Special Events Permit – Great Waterfront Trail Adventure, Port Stanley (August 13‑14 2025) with $5,000,000 liability insurance requirement
BIA Board of Management
The Port Stanley BIA Board of Management will hear from municipal staff regarding the short-term rental accommodations licensing program. The board will also address business community concerns and review marketing and beautification updates.
- Discussion on Municipal Short-Term Rental Accommodations Licensing Program
- Invoice from BlackCat Concepts for $310.75
- Sponsorship request from Elgin County Studio Tour (levels from $500 to $3,000)
- 2025 Hanging Flower Basket Program update
- Social Media and Content Creator contract updates
Special Events Committee
The Central Elgin Special Events Committee will review five event applications, including the St. Thomas Automotive Swap Meet, Port Stanley Bike Safety and Rodeo Program, Kokofest, Kettle Creek Food Truck Festival, and C.A.L.I.P.S.0. Festival. The committee will consider permits, fees, and required municipal services for each event. Staff from fire, infrastructure, police, EMS, and public health are listed as available to support the planning process.
- Kettle Creek Food Truck Festival – site rental $700, $100 reservation fee, additional fees $50 per hour
- Port Stanley Bike Safety and Rodeo Program – expected attendance 50, uses Port Stanley Visitor Centre
- St. Thomas Automotive Swap Meet – listed as agenda item for review
- Kokofest – listed as agenda item for review
- C.A.L.I.P.S.0. Festival – listed as agenda item for review
Special Meeting of Council
Council is reviewing a proposed 2025 Operating budget of $20,059,717 and a Capital budget of $15,409,389. The meeting includes decisions on 2025 tax rates, water and wastewater rates, and the appointment of an Integrity Commissioner and Interim Fire Chief.
- Proposed 2025 Operating budget of $20,059,717 and Capital budget of $15,409,389
- By-law 2025-016 to establish 2025 Tax Rates
- By-law 2025-014 to appoint Integrity Commissioner
- By-law 2025-015 to appoint Interim Fire Chief
- Proposed 2% wage increase for eligible non-union staff and Council members
Special Events Committee
The Special Events Committee is meeting to discuss three event requests. The body will review applications for a Masonic meeting, a charity anniversary walk, and a beach event.
- Masonic meeting at Lime Beach on May 13, 2025
- Jesse's Journey (Defeat Duchenne Canada) 30th Anniversary Walk starting at Port Stanley Beach on June 10, 2025
- Colours on the Beach Event
Finance Committee
The Central Elgin Finance Committee will meet to review proposed updates for the 2025 operating, capital, and water and wastewater budgets. The meeting is scheduled for Monday, March 17, 2025, at 3:00 p.m. in Council Chambers.
- Review of 2025 Operating and Capital Budget updates
- Review of Water and Wastewater Budget updates
- Presentation by Director of Finance/Treasurer David Jansseune
Regular Meeting of Council
The Municipality of Central Elgin will discuss policy amendments for seasonal farm worker housing and a resolution regarding U.S. trade tariffs. Council will also consider several land consent applications and infrastructure projects including bridge load restrictions.
- Request for policy amendments to facilitate seasonal housing for farm workers by Dan Debackere
- Proposed appointment of SC Consulting as Integrity Commissioner
- Consent applications for 8982 Yarmouth Centre Road, 43847 Ferguson Line, and 43865 Ferguson Line
- By-law 2928 regarding Bridge Weight Restrictions
- Motion to transition municipal ornamental plantings to edible garden plantings
Planning Applications
The Council will hold public meetings to discuss two proposed zoning by-law amendments and one minor variance. These applications involve land use changes and property severances in the municipality.
- Proposed Zoning By-law Amendment for 4799 Hawk Cliff Road to prohibit new dwellings on retained farm lands
- Proposed Zoning By-law Amendment for 45624 Dexter Line
- Proposed Minor Variance (Committee of Adjustment) for 46117 New Sarum Line
Special Events Committee
The Special Events Committee will review the application for the Rolling Thunder event scheduled for July 10‑12, 2026 at Port Stanley. The application lists an expected attendance of 10,000 people, 7,500 vehicles, and 15 external performers. The committee will examine use of municipal property, insurance coverage, and volunteer involvement. No other agenda items are listed.
- Review Rolling Thunder event application for July 10‑12, 2026 at Port Stanley
- Assess expected attendance of 10,000 and vehicle traffic of 7,500
- Confirm use of municipal property for the event
- Verify insurance coverage has been obtained
- Consider involvement of 15 external performers
Finance Committee
The Finance Committee will meet to discuss the proposed 2025 budget. The meeting includes a presentation from Director of Finance/Treasurer David Jansseune regarding proposed water and wastewater rates.
- Proposed 2025 Budget
- Proposed Water and Wastewater Rates
Finance Committee
The Finance Committee will receive round‑two updates on the 2025 budget from Director of Finance/Treasurer David Jansseune. It will answer questions raised at the February 24 Finance Committee meeting. The committee will discuss the proposed 2025 operating and capital budget, not including water and wastewater services.
- Round‑two budget updates presented by Director of Finance/Treasurer David Jansseune
- Responses to questions from the February 24 Finance Committee meeting
- Discussion of the proposed 2025 operating and capital budget (excluding water and wastewater)
Special Events Committee
The Special Events Committee is meeting to discuss and review applications for two upcoming local events. The body will evaluate event details, expected attendance, and municipal requirements.
- Canadale Nurseries Spring Kick-Off Event at 269 Sunset Drive (May 3-4, 2025) with 2,500 expected daily attendees
- QAMPA Beach Soccer Tournament at Port Stanley Main Beach (May 17, 2025) with 100 expected attendees
Finance Committee
The Central Elgin Finance Committee will present and discuss the 2025 draft operating budget, which excludes water and wastewater services. The budget proposes a zero percent tax rate increase and outlines revenue, expenses, and a surplus of $3.93 million. Committee members will consider staffing changes, reserve allocations, and several capital project adjustments before approving the budget.
- Proposed zero percent tax rate increase for 2025
- Addition of 0.25 FTE for Fire Inspections
- $75,000 new Community Grants (later adjusted to $50,000)
- $100,000 added to Fire Vehicle & Equipment Reserve
- $300,000 proposed new Policing Reserve
Governance Committee
The Central Elgin Governance Committee will meet on February 18, 2025. After standard procedural items, the committee will consider a request for proposals related to the Integrity Commissioner, which involves confidential financial information. The meeting includes a closed session for this discussion.
- Integrity Commissioner RFP (confidential financial information) discussed in closed session
Planning Applications
The Committee of Adjustment will hold a public hearing to consider a minor variance application for the development of 26 single detached dwellings. The request involves adjustments to lot coverage and yard depths in the former Township of Yarmouth.
- Proposed increase in maximum coverage from 40% to 45%
- Proposed reduction of minimum rear yard depth from 9m to 7m
- Proposed reduction of minimum exterior side yard depth from 4m to 3.5m for corner lots
- Application COA 15/24 by Performance Communities Inc. for Draft Plan Subdivision 34T-CE2002
Regular Meeting of Council
The Municipality of Central Elgin will discuss short-term rental roadmaps, a bandshell steering committee, and several planning applications. Council will also consider a motion to fund a condition assessment for the Pleasant Valley Line Bridge.
- Proposed $75,000 upset limit for Pleasant Valley Line Bridge condition assessment and design
- Zoning By-law Amendment for 44828 Fruit Ridge Line
- Heritage Designation for Quaker Meetinghouse at 6387 Quaker Road
- Condominium Agreement for 62 Compass Trail
- Applications to amend Township of Yarmouth By-law 1998 for 45624 Dexter Line and 4799 Hawk Cliff Road
BIA Board of Management
The Port Stanley BIA Board of Management is meeting to address unfinished business regarding the 2025 budget and the Annual General Meeting. The board will also discuss updates to the BIA website, social media content, and the 2025 hanging flower basket program.
- 2025 BIA Budget
- BIA Annual General Meeting
- BIA Website Update
- 2025 Hanging Flower Basket Program Update
- Social Media and Content Creator updates
Special Events Committee
The Central Elgin Special Events Committee will consider applications for the Great Waterfront Trail Adventure and the Canadian Beach Ultimate Championship, both to be held in Port Stanley. The committee will review requests for venue use, overnight camping, and related permits. The applications include details on expected attendance, vehicle and tent numbers, and required municipal support.
- Great Waterfront Trail Adventure – request to use Port Stanley Arena and Community Centre on August 13‑14, 2025; expected 80 attendees, 4 vehicles, 40 tents; banner installation requested
- Canadian Beach Ultimate Championship – request to use Port Stanley Main Beach on June 7‑8, 2025; expected 400 attendees, 150 vehicles, 4 rentals, 2 food trucks, 1 non‑food vendor
- Both applications request municipal support for washroom access and overnight camping facilities
- Contact for Waterfront Trail application: Waterfront Regeneration Trust
- Contact for Beach Ultimate application: Ultimate Canada (Emilie)
Special Meeting of Council
Council will participate in a visioning workshop to set priorities for redeveloping the former psychiatric hospital property (371 acres). The meeting also includes adoption of By-law 2025-005 to confirm the council's actions. Staff will report on the workshop and begin studies needed for future planning and possible land purchase.
- Visioning workshop on priorities for redevelopment of the former psychiatric hospital lands (371 acres)
- Adoption of By-law 2025-005 to confirm all council actions taken at the special meeting
- Discussion of a potential purchase of the former hospital lands from the Province of Ontario (price not disclosed)
- Staff to conduct feasibility and impact studies (water/wastewater, growth, housing needs, economic development, development charges)
- Coordination with Infrastructure Ontario and Elgin County on official plan amendments
BIA Board of Management
The Port Stanley BIA Board of Management will adopt the minutes from the Dec. 4, 2024 meeting and approve two invoices: $2,000 for Santa Claus services and $248.68 for the Ontario BIA Association membership fee. It will also discuss marketing and website updates, the 2025 Hanging Flower Basket program, and upcoming grant applications and the annual general meeting.
- Adoption of minutes from the Dec. 4, 2024 BIA Board meeting
- Approval of Dave and Kim Lockhart invoice for Santa Claus services – $2,000
- Approval of Ontario BIA Association invoice for 2025 membership – $248.68
- Decision to order hanging flower baskets at $70 each from Family Flowers for 2025
- Discussion of grant application updates (Ontario Festivals Grant, Elgin County grant) and AGM planning
Special Meeting of Council
The Municipality of Central Elgin is holding a special meeting to conduct an informational workshop regarding the budget process. Council will also consider a confirmation by-law for the meeting's actions.
- Informational workshop regarding the Budget process
- By-law 2025-004 (Confirmation By-law)
Regular Meeting of Council
The Central Elgin Council will consider a range of items, including adopting minutes from previous meetings and a temporary borrowing by‑law. It will vote on a $717,100 SCADA system upgrade for water and wastewater services. Other agenda items include financial support for Hospice of Elgin, an update on the Port Stanley 200 Trees initiative, and a heritage designation for the Quaker Meeting House at 6387 Quaker Road.
- Approve SCADA System Upgrades for $717,100 plus HST, sole‑sourced to Actemium / Summa Engineering
- Adopt By‑law 2025‑002 – Temporary Borrowing By‑law
- Consider financial support request for Hospice of Elgin (amount not specified)
- Heritage designation of Quaker Meeting House, 6387 Quaker Road, Sparta
- Approve $5,000 contribution to Elgin OPP Detachment Board operating costs
Planning Applications
The Central Elgin Committee of Adjustment will hear two minor variance applications: one to reconstruct and expand a front stairs and deck at 203 Willow Street, and another to add a second‑storey residential unit and garage at 45118 Talbot Line with specific setback and septic requirements. The meeting will also consider a proposed zoning by‑law amendment affecting the property at 44828 Fruit Ridge Line. All items are scheduled for a public hearing on Monday, January 13, 2025 at 6:00 p.m.
- Minor variance to reconstruct and expand front stairs and deck at 203 Willow Street
- Minor variance to permit an additional residential unit and garage reconstruction at 45118 Talbot Line, including septic system and setback adjustments
- Proposed zoning by‑law amendment for 44828 Fruit Ridge Line