Cochrane public meetings in 2023

Regular Council

The Council will hear presentations regarding fleet management solutions and a request for a pavilion rental rate reduction. The agenda also includes staff reports on long-term debt renewal and MPAC data sharing agreements.

• Presentation by Enterprise Fleet Management regarding vehicle lifecycle and funding
• Cochrane Board of Trade request for Commando Park Pavilion rate reduction
• Staff report on CSD Long-Term Debt - Loan 6 Renewal
• By-Law 1562-2023 regarding depositing snow on municipality property
• CSD MPAC Data Sharing and Services Agreement

Special Council

Council is reviewing a proposal to change how management employees receive salary continuance for illness or injury. The proposed plan would align management benefits with unionized employees, providing 100% salary for up to five days and 75% thereafter.

• Proposed change to Salary Continuance Program for management employees
• New benefit structure: 5 days at 100% salary, remainder at 75% for up to 17 weeks
• Proposed program implementation date of January 1, 2024
• Use of third-party insurer (Sun Life) to manage disability claims

Cochrane Economic Development Steering Board

The Economic Development Steering Board reviewed reports on budget financials, staff recruitment, and strategic planning. Members also discussed potential land sales for commercial use and a proposed bike share program.

• Approved funding of up to $5,000 for a population, employment, and housing projections study
• Discussed recruitment strategies for a new Economic Development Officer
• Received update on the sale of Highway 11/Western Ave land for commercial development
• Discussed a proposed bike share program and beach strategic plan
• Reviewed 2023 budget and year-to-date financials as of May 31, 2023

Regular Council

Jacob Hanlon of Food Cycle Science will present a proposal for a municipal food waste diversion program. The presentation outlines using FoodCycler technology to reduce household organic waste and explores potential pilot program models.

• Presentation by Jacob Hanlon regarding a Municipal Food Waste Diversion Program
• Discussion of FoodCycler technology for organic waste reduction
• Review of potential municipal subsidy models for resident device purchases
• Proposed 12-week pilot program timeline

Cochrane Well-Being Committee

The Cochrane Well-Being Committee is meeting to discuss homelessness shelter options and the CDSSAB Homeless Prevention Program. The meeting includes a presentation from Victim Services and a review of Ontario Provincial Police service calls from January to October 2023.

• Discussion regarding a Homelessness Shelter
• Presentation on CDSSAB Homeless Prevention Program with CMHA-CT
• Review of 298 total OPP calls for service, including 137 domestic disputes and 99 thefts
• Hearing from Victim Services delegation
• Review of the 2023-2024 Plan

Special Council

The Cochrane Special Council meeting includes a notice of motion to reconsider Resolution 509-2023. Councillor Daniel Brunet submitted the notice for discussion during this session.

• Notice of Motion: Reconsideration of Resolution 509-2023

Regular Council

The Council will review a donation presentation from the Canadian Polar Bear Habitat Foundation regarding education and exhibit upgrades. Other business includes a request for a used tandem axle dump truck and a detour route request for Highway 579 culvert replacement.

• Presentation by JP Bradette on Cochrane Polar Bear Habitat education upgrade proposals
• Purchase of a used tandem axle dump truck
• Ministry of Transportation request for Highway 579 culvert replacement detour
• Proclamation of Child Care Worker and Early Childhood Educator Appreciation Day
• Quarterly report for Polar Bear Habitat and Heritage Village

Cochrane Economic Development Steering Board

The Board will receive updates on the Economic Development Strategic Plan RFP and the Population, Employment and Housing Projections Study RFP. Members will also discuss housing developer next steps and a proposed long-term care facility in Cochrane.

• Economic Development Strategic Plan RFP update
• Population, Employment and Housing Projections Study RFP update
• Housing Developers next steps discussion
• Economic Development Officer recruitment update
• Review of the Community Improvement Plan

Regular Council

The Council will hear a presentation regarding a proposed 268-bed long-term care facility at 718 Concession 4 & 5 Glackmeyer. The meeting also includes reviewing various municipal resolutions and staff reports on community safety and site agreements.

• Presentation: Proposed 268-bed long-term care facility at 718 Concession 4 & 5 Glackmeyer
• By-Law 1560-2023: Agreement of Purchase and Sale with Villeneuve Construction Co. Ltd.
• Staff Report: Pap’s Power Shop Site Plan Agreement
• Resolution: Matachewan support for legislation to strengthen municipal Codes of Conduct
• Resolution: Grimsby advocacy for a Guaranteed Livable Income program

Special Council

The Special Council meeting is scheduled to be held virtually. The primary item for discussion involves labour relations or employee negotiations under the Municipal Act.

• Labour relations or employee negotiations

Special Council

Mayor Peter Politis has submitted a notice of motion to initiate an organizational review. The proposal includes issuing a Request for Proposals (RFP) and forming a committee to select a service provider.

• Notice of Motion for an organizational review
• RFP proposal submission deadline of September 21, 2023
• Proposed project completion deadline of December 6, 2023
• In-camera discussion regarding labour relations or employee negotiations
• In-camera discussion regarding personal matters about an identifiable individual

Regular Council

The Council will review staff reports regarding volunteer firefighter recruitment and mutual aid renewals with Agnico Eagle. The meeting also includes discussions on the Municipal Strategic Plan and the Economic Development Strategy.

• Service Agreement between Agnico Eagle and the Town of Cochrane
• Shared Access Agreement involving Cochrane Hotel Inc and NIVAS Cochrane
• Appointment of a By-Law Enforcement Officer/Building Inspector
• Volunteer Fire Fighter Summer 2023 Recruitment report
• Mutual Aid Renewal with Agnico Eagle, Detour Gold Site

Special Council

The Special Council meeting is scheduled for September 1, 2023. The agenda includes a resolution to move in camera to discuss one item regarding labour relations or employee negotiations.

• Labour relations or employee negotiations

Special Council

The Special Council meeting includes a proposal to purchase a new tandem axle truck chassis and a request for a pavilion fee discount for the Northern Lights Metis Council. Council will also review a by-law to amend the existing Zoning By-Law.

• Purchase of tandem axle truck chassis from 930098 Ontario Limited for $371,303.47
• Capital budget shift of $10,838.67 from 'Box for Sander' to the truck purchase
• By-Law Number 1556-2023 to amend Zoning By-Law Number 968-2013
• Fee reduction request for Northern Lights Metis Council for Commando Park Pavilion rental
• Discussion of labour relations and personal matters in camera

Special Council

This special meeting is focused on a single item regarding labour relations or employee negotiations. The council will move in camera to discuss this matter under Section 239 (2) (d) of the Municipal Act.

• Labour relations or employee negotiations

Special Council

This special meeting is focused on a single item regarding labour relations or employee negotiations. The council intends to move in camera to discuss this matter under the Municipal Act.

• Labour relations or employee negotiations

Public Meeting

The Town of Cochrane is considering a zoning amendment for a 0.8-hectare lot in Glackmeyer. The proposal seeks to change the zoning from Agricultural to Agricultural Special Exception Two to accommodate a reduced lot area and frontage. This change is intended to legalize access to an adjacent cottage via an existing driveway.

• Zoning amendment ZBA2023-01 for 1322 Concession 10 and 11, Glackmeyer
• Proposed change from Agricultural (AG) to Agricultural Special Exception Two (AG-2)
• Reduction of minimum lot area to approximately 0.8 hectares
• Reduction of minimum lot frontage to 6.65 metres

Regular Council

The Cochrane Curling Club is requesting financial support to cover annual start-up and electricity costs. The club reports that building repairs and increased utility costs have depleted their savings.

• Request for $23,200 to cover Jet Ice with tanks ($2,300), ice paint ($500), and electricity ($20,400)
• Delegation by Denis Lamarche regarding Curling Club financial assistance
• RFP 2023-28 for security systems, cameras, alarms, and monitoring
• By-Law 1555-2023 regarding an Agreement of Purchase and Sale with Dhavalkumar Patel
• Discussion of the Rural and Northern Immigration Pilot expression of interest

Special Council

The Special Council meeting is scheduled to address matters regarding labour relations or employee negotiations. This item is designated to be discussed in a closed session pursuant to Section 239 (2) (d) of the Municipal Act.

• Resolution to move in camera for labour relations or employee negotiations

Special Council

This special meeting consists of procedural items and a request to move into a closed session. The in-camera portion is designated to discuss personal matters regarding an identifiable individual or employee.

• Resolution to move in camera regarding personal matters of an identifiable individual

Special Council

This special meeting consists of procedural items and a request to move into an in-camera session. The in-camera portion is designated to discuss personal matters regarding an identifiable individual or employee.

• Resolution to move in camera regarding personal matters of an identifiable individual

Cochrane Police Services Board

The Cochrane Police Services Board is reviewing the enforcement of town by-laws regarding pets and garbage. The discussion includes punitive responsibilities and the specific regulations found in the Dog Control By-law.

• Discussion of OPP Statistics
• Discussion of OPP Action Planning 2023-2025
• Review of enforcement for pet and garbage by-laws
• Correspondence regarding a 4-way stop sign request at Fourth Street and Fourteenth Avenue

Regular Council

The Cochrane Council will review several staff reports, including infrastructure upgrades for 5th Avenue and the L&S Forcemain Extension. The meeting also includes discussions on a new recruitment and selection policy and a potential land purchase agreement.

• Infrastructure upgrades for L&S Forcemain Extension and 5th Avenue
• By-Law 1553-2023 to adopt a Recruitment and Selection Policy
• By-Law 1554-2023 for a Purchase and Sale agreement with Nicolas and Denis Pronovost
• Request for temporary street closure and noise exemption for 49th Parallel event
• RFP for a Command Vehicle

Special Council

This special meeting consists of procedural items and requests to move into in-camera sessions. The agenda includes discussions regarding personal matters of an identifiable individual and solicitor-client privilege.

• Resolution to move in camera regarding personal matters of an identifiable individual
• Resolution to move in camera regarding solicitor-client privilege

Special Council

This special meeting consists of procedural items and a request to move in camera. The agenda includes two items regarding personal matters of identifiable individuals.

• Resolution to move in camera regarding two items involving personal matters of identifiable individuals

Regular Council

Steven Marshall of Northern Shield Development Corporation will present options for the property at 107 Aurora Avenue. The presentation includes proposals for micro housing, apartments, or mixed-use commercial space. The developer also intends to discuss a potential partnership with or sale of the building to the Town of Cochrane.

• Delegation: 107 Aurora Avenue Micro Housing Project
• RFP 2023-11 Well #5 Repairs
• RFP 2023-20 Sidewalk Construction and Replacement
• RFP 2023-21 Population, Employment and Housing Projections
• Notice of Motion: Council and Staff Relation Policy

Cochrane Economic Development Steering Board

The Board reviewed the 2023 budget and year-to-date financials as of May 31, 2023. Members discussed updates regarding the recruitment of an Economic Development Officer and various community initiatives.

• 2023 budget review including a $68,000 allocation for a new Economic Development & Communications Coordinator
• Update on the recruitment process for the Economic Development Officer position
• Discussion on the Highway 11/Western Ave Land Sale
• Update on the Population, Employment and Housing Projections Study RFP
• Discussion regarding the revitalization of the bookshare program

Special Council

This special meeting is focused on a single item regarding labour relations or employee negotiations. The council will move in camera to discuss this matter under Section 239 (2) (d) of the Municipal Act.

• Labour relations or employee negotiations

Committee of Adjustment

The Committee of Adjustment is reviewing several applications for minor variances to the Town of Cochrane Zoning By-Law. These requests include permissions for new residential construction, accessory buildings, and storage containers.

• Variance for duplex construction at 2288 Genier Road
• Permission for a shipping container at 207 Sixth Street
• Variance for a multiple attached dwelling at 271 Tenth Street
• Variance for a detached garage at 1086 Highway 652

Cochrane and Suburban Planning Board

The Board is reviewing a land severance application (B2023-03 Genier) and discussing options for consent policies in rural areas. Members previously recommended proceeding with a Council-initiated Official Plan Amendment to address severance restrictions.

• Land severance application B2023-03 Genier
• Recommendation for Council-initiated Official Plan Amendment regarding rural consent policies
• Cancellation of application B2022-12/L. Jean due to road investigation

Special Council

This special meeting consists of procedural items and a request to move into an in-camera session. The in-camera session is regarding personal matters about an identifiable individual, including municipal or local board employees.

• Resolution to move in camera regarding personal matters of an identifiable individual

Cochrane Recreation Events and Culture Board

The Cochrane Recreation Events and Culture Board is reviewing several community initiatives, including funding for the Cochrane Heritage Days and Western Gaming Show. The meeting also addresses fundraising for Hillcrest Park improvements and the regulatory requirements for a potential water slide at Commando Beach.

• Funding application for Cochrane Heritage Days and Western Gaming Show ($9,668 from Town)
• Hillcrest Park picnic area project estimated at $35,000
• Hillcrest Park playground equipment project estimated at $70,000
• APANO fee reduction request for Commando Park Pavilion Hall
• Discussion on rebuilding a regulated water slide at Commando Beach

Special Council

The Town of Cochrane is holding a special meeting to discuss a potential hospitality housing development. The agenda also includes a resolution to move into an in-camera session regarding labour relations or employee negotiations.

• Potential Housing Development Hospitality
• Labour relations or employee negotiations

Regular Council

The Council is reviewing several staff reports regarding infrastructure and service contracts. The meeting includes discussions on land use planning, airport leases, and the adoption of a by-law to levy taxes for 2023.

• By-Law Number 1552-2023 to levy taxes for the year 2023
• RFP 2023-23 Rural Gravel Lifts
• RFP 2023-19 HVAC Replacement Report
• RFP 2023-17 Roof Repairs - Change Order
• RFP 2023-18 Land Use Planning Consultancy Services

Special Council

This special meeting consists of procedural items and a training session. Council will participate in an orientation regarding procurement and move in-camera to discuss a personal matter regarding an identifiable individual.

• Council Orientation - Procurement
• In-camera discussion regarding personal matters of an identifiable individual

Special Council

This special meeting consists of procedural items and a resolution to move into an in-camera session. The in-camera session is designated to discuss one item regarding personal matters about an identifiable individual.

• Resolution to move in camera regarding personal matters of an identifiable individual

Special Council

The Town of Cochrane Special Council is meeting to issue a declaration for Seniors Month. The meeting also includes a resolution to move in camera for educating or training purposes.

• Seniors Month - Declaration

Cochrane Economic Development Steering Board

The Board reviewed RFP components for an Economic Development Strategic Plan and a population and housing study. Members also discussed the Rural Northern Immigration Pilot and potential promotional opportunities with YOLO Nomads.

• Review of Economic Development Strategic Plan RFP
• Review of Population, Employment and Housing Projections Study RFP
• Discussion regarding Rural Northern Immigration Pilot
• Discussion regarding YOLO Nomads promotional opportunity
• Industry round table regarding housing, forestry, and rail sectors

Special Council

The Council will review a report regarding the sub-floor heat exchanger for the arena. Staff recommends awarding the project to Northland Group to repair a system failure. The meeting also includes a non-disclosure agreement for the Interim Clerk.

• Awarding the Sub-Floor Heat Exchanger project to Northland Group for $38,160.03
• Non-Disclosure Agreement for Interim Clerk Cassandra Child

Regular Council

The Council reviewed several staff reports regarding municipal services and infrastructure projects. Key discussions included opposing new utility locate fees from Enbridge Gas and approving new recruitment policies.

• Resolution opposing Enbridge Gas's proposed $200 per utility locate fee
• Approval of $72,900.00 for liquid dust suppressant from Pollard Distribution Inc.
• Approval of $55,011.92 for fuel tank and cardlock installation from Sam's Pump Service
• Approval of the new Recruitment and Selection Policy
• Amendment to increase Cochrane Recreation and Special Events Board to 9 members

Regular Council

The Council is reviewing several staff reports and by-laws regarding municipal operations. Key discussions include fuel supply agreements, highway infrastructure, and community engagement initiatives.

• By-law 1550-2023: Bulk fuel supply agreement with McDougall Energy Inc.
• By-law 1551-2023: Bulk fuel supply agreement with Meridian Fuels Inc.
• By-law 1552-2023: Installation of three fuel tanks with Sam’s P-ump Service
• RFP 2023-15: Liquid Dust Suppressant
• RFQ PW-23-05: Bulk Fuel Supply & RFP 2023-06: Fuel Cardlock System

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance application for a detached accessory building at 1086 Highway 652. The applicant seeks relief from zoning requirements regarding side yard, rear yard, and building separation distances. The property is currently zoned Agricultural.

• Minor variance A04-2023: request for 1.21m interior side yard setback (required 15m)
• Minor variance A04-2023: request for 10.97m rear yard setback (required 15m)
• Minor variance A04-2023: request for 1.21m separation between accessory buildings (required 3m)
• Construction of a proposed 32' x 80' detached garage

Cochrane and Suburban Planning Board

The Cochrane and Suburban Planning Board will hold a public hearing regarding a proposal to sever one new lot from a larger property. The application seeks to formalize an existing access road used for over 60 years to prevent a seasonal residence from being land-locked.

• B2023-01: Severance application for Lot 14, Concession 11, Glackmeyer to create a 1.99-acre lot
• B2023-02: Shier case (details not provided in text)
• Porcupine Health Unit requirement for sewage disposal system suitability assessment

Cochrane Economic Development Steering Board

The Economic Development Steering Board is reviewing components for two upcoming Requests for Proposals (RFPs) regarding a strategic plan and a growth study. The Board also discussed reviewing the Town's Community Improvement Plan (CIP) and seeking third-party assistance for housing and doctor retention task forces.

• RFP for Economic Development Strategic Plan
• RFP for Population, Employment and Housing Projections Study
• Review of the Town's Community Improvement Plan (CIP)
• Discussion on third-party assistance for housing and doctor retention task forces

Cochrane Recreation Events and Culture Board

The Board is reviewing plans for 2023 summer programming, including Summerfest and Live at the Lakeside. Discussions also cover a fee reduction policy for community organizations and potential expansions for Hillcrest Park.

• Appointment of Heather Brouwer to the Hillcrest Park working group
• Donation of $100.00 for March Break Town Passport prizes
• Discussion of a $30,000.00 funding request for festivals and events
• Review of a 25% fee reduction policy (max $200) for non-profits and minor sport groups
• Discussion of the Cochrane Curling Club facility assessment

Committee of Adjustment

The Committee of Adjustment will meet to consider three minor variance applications. These include proposals for a duplex dwelling on Lot 150, Plan M169NB, and other site-specific zoning relief.

• A02-2023: Minor variance for Lot 150, Plan M169NB to permit a duplex dwelling with reduced setbacks and lot area
• A03-2023: Minor variance application for 207 Sixth Street
• A11-2022: Minor variance application for 271 Tenth Street

Cochrane and Suburban Planning Board

The Cochrane and Suburban Planning Board reviewed and approved multiple applications for land severances and boundary adjustments. These decisions include requirements for sewage system assessments and registered surveys. The board also addressed an options report regarding consent policies in rural areas.

• Approval of boundary adjustment for 1555 Concession 2 and 3 (A. Beaulieu)
• Approval of boundary adjustment for South Part Lot 7, Concession 4, Brower Township (C. Jansen)
• Approval to sever two new lots at North Part Lot 7, Concession 6, Brower Township (J. Cheff)
• Approval of two boundary adjustments at 179 Highway 11 South (K. Cline)
• Discussion of Options Report on Consent Policies in Rural and Unincorporated Areas

Regular Council

The Council reviewed and adopted several municipal budgets and policy updates. Key decisions included approving the 2023 operating and capital budgets and implementing a freeze on water and wastewater rates to allow for asset management planning.

• Approval of 2023 Operating and Capital Budgets (By-Law 1539-2023)
• Approval of 2023 Water and Wastewater Budget with a rate freeze
• Designation of Cochrane as a Site Plan Control Area (By-Law 1540-2023)
• Active Transportation Fund Grant Agreement for a Master Plan (By-Law 1542-2023)
• Approval of Workplace Violence, Harassment, and Health and Safety policies

Special Council

The Council is reviewing a recommendation to hire Marc Belanger for the General Manager position. This follows a recruitment process involving an employment agency and multiple rounds of interviews.

• Recommendation to hire Marc Belanger as General Manager
• Proposed start date of May 8, 2023

Well-Being Committee

The Well-Being Committee is reviewing results from a community health survey that received 202 responses. The meeting also covers asset mapping, terms of reference, and progress on the strategic plan.

• Review of Health Survey results (January 23, 2023 – March 3, 2023)
• Discussion of Asset Mapping
• Review of Terms of Reference (TOR)
• Discussion of Health Training
• Discussion of Strategic Plan priorities

Cochrane Police Services Board

The Board is reviewing OPP statistics and a report regarding Highway 11 closures and rest stops. Members are also receiving updates from the Wellbeing Committee and discussing situational table training.

• Review of OPP Statistics from January to March 2023
• Recommendation to petition MTO for Highway 11 rest stop infrastructure
• Request for OPP to send Highway 11 closure notifications to the Director of Protective Services
• Wellbeing Committee report including new Chair Katia Girard
• Discussion of situational table training for identifying high-risk individuals

Regular Council

The Council will consider several by-laws, including the 2023 Water and Wastewater operating and capital budget. Discussions will also cover equipment leases, bridge replacement agreements, and various staff reports.

• By-Law 1544-2023: 2023 Water and Wastewater Operating and Capital Budget
• By-Law 1545-2023: Equipment Lease Agreement with Kirkland Lake Gold
• By-Law 1549-2023: Nahma Road Bridge Replacement agreement with MCA Contracting Ltd
• Appointment of Chief Building Official
• Catering RFP 2023-3

Economic Development Steering Board

The Economic Development Steering Board is reviewing the Town's Community Improvement Plan (CIP). This plan provides eleven financial incentive programs to support local business investment and community revitalization.

• Presentation on the Community Improvement Plan (CIP) and its eleven financial incentive programs
• Review of 2023 CIP budget of $26,000
• Discussion of 2022 CIP funding totaling $8,160
• Update on the hiring of an Economic Development, Funding, and Communications Officer

Regular Council

The Council is reviewing the 2023 Water and Wastewater Budget and proposed revisions to the Site Plan Control By-law. Members will also discuss an Active Transportation Master Plan funding agreement and various municipal policy updates.

• 2023 Water and Wastewater Budget approval
• Revisions to Site Plan Control By-law – 1472-2021
• Active Transportation Master Plan funding agreement with Infrastructure Canada
• Adoption of 2023 Operating and Capital Budgets (By-Law 1539-2023)
• Collective Agreement for Cochrane Polar Bear Habitat and Heritage Village

Special Council

The Director of Infrastructure Services will provide training regarding the Safe Drinking Water Act, 2002. The session covers the legal standard of care, municipal responsibilities, and risk management for the town's water system.

• Training on Drinking Water Standard of Care
• Review of Safe Drinking Water Act, 2002 duties
• Discussion of water quality management and monitoring
• Review of 2021 water system inspection score (100%)

Cochrane Recreation Events and Culture Board

The Cochrane Recreation Events and Culture Board is reviewing the 2023/2024 recreation services fees schedule and discussing upcoming community events. The meeting includes a financial recap of 2022 event actuals and discussions regarding various local groups and shows.

• Proposed 2023/2024 Recreation Services Fees Schedule including pool, fitness, and ice rentals
• Financial recap of 2022 events showing a total net surplus of $7,672.97
• Public delegation from Denis Draves regarding Summerfest
• Discussion of the Western Gaming Show and Great Canadian Snowmobile Rally
• Discussion regarding the Hillcrest Park Community Group

Committee of Adjustment

The Committee of Adjustment met to review several minor variance applications regarding lot areas, setbacks, and accessory buildings. The meeting included discussions on property separations, lot frontages, and building coverage for various residential properties.

• Minor variance approval for a shed at 22 Second Street
• Minor variance approval for lot area and frontage at 2227 Highway 652
• Conditional approval for a garage at 17 Silver Queen Lake Road North
• Minor variance approval for a mudroom and carport at 148 Third Avenue
• Minor variance discussion for lot area and setbacks at 43 and 45 Fifth Street

Cochrane and Suburban Planning Board

The Committee of Adjustment met to review land use applications for minor variances. The board approved a request for a shed at 22 Second Street and a lot area and frontage adjustment for 2227 Highway 652.

• Approved minor variance for a detached accessory building (shed) at 22 Second Street
• Approved lot area and frontage variances for 2227 Highway 652 via boundary adjustment
• Approved reduction of building separation to 0.91 metres at 22 Second Street
• Approved reduction of interior side yard setback to 0.30 metres at 22 Second Street

Regular Council

The Town of Cochrane Council met to decide on several administrative and infrastructure matters. Key decisions included setting new annual salaries for the Mayor and Councillors and authorizing a purchase order for the Nahma Road Bridge replacement.

• Mayor annual remuneration set at $24,400
• Councillor annual remuneration set at $11,100
• Purchase order to Allsteel Fabrication Inc. for $258,850.00 for Nahma Road Bridge superstructure
• Approval of child care user fee increases effective April 1, 2023
• Authorization to hire a Deputy Treasurer and Municipal Engineering Technologist

Special Council

The Cochrane Special Council will participate in a Council Orientation 101 session. Mario Levesque from the Municipal Property Assessment Corporation (MPAC) will provide updates on property assessments.

• Council Orientation 101 - Municipal Property Assessment Corporation (MPAC)

Economic Development Steering Board

The meeting agenda contains only procedural items and standard orders of business. No specific projects, reports, or financial decisions are listed in the provided document.

Well-Being Committee

The committee will address the resignation of Co-chair Richard Vallée and hold elections for a new Chairperson. Members will also review results from a community health survey that received 202 responses.

• Resignation of Co-chair Richard Vallée
• Election of Chairperson
• Review of Health Survey results (202 responses)
• Discussion of Asset Mapping
• Discussion of Terms of Reference

Budget Meeting

The Council is reviewing revised operating and capital budgets for 2023. Staff recommend a 1.52% property tax increase and the deferral of several new service levels and staff positions to manage costs.

• Proposed 1.52% property tax increase
• Proposed $43,500 for beach lifeguards
• Proposed $30,000 for Senior Club contributions
• Capital budget reduction of $551,500 to limit borrowing
• Huron Road Reconstruction budget revised to $1,596,000

Regular Council

The Council is reviewing the 2023 operating and capital draft budget, which includes a proposed 3.5% increase in the tax levy for operations. The meeting also includes a presentation of the Cochrane Tourism Association's 2022 annual report and discussions on various staff and committee matters.

• Proposed 3.5% increase in tax levy for operations and 1% dedicated capital tax levy
• Cochrane Tourism Association 2022 Annual Report presentation
• By-Law 1537-2023 regarding Mayor and Council remuneration
• Landfill Site Operation Analysis staff report
• 2022 Municipal Election Accessibility Report

Budget Meeting

The Town is evaluating whether to operate the Fournier and Dempsey landfills internally or through external contractors. The analysis compares long-term costs, equipment needs, and staffing requirements to determine the most sustainable solution.

• Proposal to purchase a wheel loader and a used landfill compactor for in-house operations
• Potential hiring of one additional 'Equipment Operator' for landfill duties
• Financial analysis comparing a contractor net annual cost of $110,208 vs. an in-house net annual profit of $9,054
• Proposed 2023 requirement for users to separate waste like mattresses, shingles, and yard waste
• Investigation into contracting an industrial shredder for $30,000 to $40,000

Budget Meeting

The Town of Cochrane is discussing the 2023 draft budget, which includes a proposed 3.5% increase in the operating tax levy and a 1% dedicated capital tax levy. The meeting includes reviews of departmental requests, such as a budget increase for the Cochrane Public Library to reinstate service hours and staff positions.

• Proposed 3.5% increase in tax levy for operations
• Proposed 1% dedicated capital tax levy
• Proposed $400,000 transfer from the tax stabilization fund
• Cochrane Public Library request for $381,716 total budget
• Library request to reinstate service hours to 50 hours per week

Cochrane Recreation Events and Culture Board

The Cochrane Recreation, Events and Culture Board met to discuss community programming and planning. The Board approved a contract for an Active Transportation Master Plan and formed a subcommittee to plan Summerfest.

• Awarding RFP 2022-35 Active Transportation Master Plan to CIMA+ Canada Inc. for $49,750.00
• Formation of a Summerfest planning subcommittee including Bill Pudim, Rick Westbrook, and Heather Brouwer
• Approval of a donation request from the Cochrane Curling Club for swim passes
• Discussion regarding the Cochrane Figure Skating Club raffle donation request

Budget Meeting

The Town of Cochrane is reviewing the 2023 Tax Based Budget, which includes proposed operating and capital expenditures. The draft includes a proposed 3.5% tax levy increase for operations and a 1% dedicated capital tax levy.

• Proposed 3.5% tax levy increase for operations
• Proposed 1% dedicated capital tax levy
• Proposed $400,000 transfer from the tax stabilization fund
• Capital projects including Huron Road reconstruction and Nahma Road Bridge replacement
• Operating budget discussions for Recreation, Child Care, and Polar Bear Habitat

Regular Council

The Town of Cochrane Council will meet to discuss several staff reports, including a proposed increase to child care user fees and a request to lift a hiring freeze for specific positions. The agenda also includes discussions on bridge superstructure supply and landfill grant increases.

• Child Care User Fee Increase discussion
• RFP 2023-01 Supply and Delivery of Nahma Road Bridge Superstructure
• Fournier Landfill grant increase request
• Request to proceed with Deputy Treasurer and Municipal Engineering Tech positions
• By-Law 1533-2023 regarding Indigenous Services funding arrangement

Budget Meeting

Council is reviewing the 2023 Tax Based Budget, specifically focusing on the Municipal Operations Department. The meeting includes a detailed breakdown of proposed revenue and expense changes for departments such as the airport, landfill, and road maintenance.

• Proposed 2023 Municipal Operations total expense of $3,586,263
• Proposed $50,000 one-time expenditure for PW garage floor drain repair
• Proposed $35,000 one-time expenditure for Stormwater Collection CCTV
• Proposed $15,000 one-time expenditure for LAS Road & Sidewalk Assessment
• Proposed $10,000 one-time expenditure for airport light inspection

Budget Meeting

The Council is reviewing the 2023 Municipal Budget, which includes both operating and capital components. The draft proposes a 3.5% tax levy increase for operations and a 1% dedicated capital tax levy. To offset inflation, a $400,000 transfer from the tax stabilization fund is proposed.

• Proposed 3.5% tax levy increase for operations
• Proposed 1% dedicated capital tax levy
• Proposed $400,000 transfer from the tax stabilization fund
• Capital projects including Huron Road Reconstruction and Nahma Road Bridge replacement
• Discussion of estimated $118 annual impact on a median $167,000 residential assessment

Special Council

The Special Council meeting includes a review of revisions to the 'Matters Considered in Closed Session' policy. Council will also consider By-Law Number 1532-2023 regarding loan agreements with Caisse Desjardins Ontario.

• Revisions to the Matters Considered in Closed Session Policy
• By-Law Number 1532-2023 to authorize loan agreements with Caisse Desjardins Ontario

Cochrane Recreation Events and Culture Board

The Cochrane Recreation Events and Culture Board is reviewing a proposal to commission a community-based Active Transportation Master Plan. The project aims to develop a strategy for safe walking, cycling, and other human-powered mobility methods. The plan is expected to be completed by September 2023.

• Proposal to award CIMA Canada Inc. $49,750.00 for the Active Transportation Master Plan
• Receipt of $50,000 in funding from the federal Active Transportation Fund
• Discussion regarding Carnival updates
• Discussion regarding the Summerfest Committee

Regular Council

The Council is reviewing various staff reports including wastewater hauling, loan renewals, and trail expansions. The meeting also includes discussions on municipal policies and the adoption of several by-laws.

• RFP 2022-37 Wastewater Sludge Hauling and Disposal Contract
• Loan Renewal LN2 & LN4 for 2016/2017 Capital Expenditures
• Trail expansion on Municipal Property by Polar Bear Riders
• By-Law 1531-2023 for Integrity Commissioner Services with H.G. Elston
• Capital Expenditure Request for rental property at 1 First Ave

Well-Being Committee

The committee will discuss various training programs and community well-being initiatives. Members are scheduled to review the final implementation plan for a Health Survey.

• Health Survey final committee approval and implementation plan
• Mayor’s task force regarding housing and doctor recruitment
• CPI training
• Mental first aid
• Safe Talk

Special Council

Council is reviewing appointments for various municipal boards and committees, including the Recreation and Special Events Board. The meeting also includes orientation sessions for Council members regarding the Planning, Corporate Services, and Human Resources departments.

• Appointment of public members to the Cochrane Recreation and Special Events Board
• Appointment of public members to the Cochrane Economic Development Steering Board
• Appointment of public members to the Northern Ontario Wires Board
• Council orientation on Planning, Building, and By-Law Department operations
• Discussion of potential future parkland dedication and development charge collection

Special Council

This special meeting is scheduled for training purposes. The agenda consists only of council orientation and procedural items.

• Council Orientation - Cochrane Public Library

Regular Council

The Council will hold a 2023 pre-budget consultation and review several staff reports. Items include new policies for employee electronic monitoring and disconnecting from work, as well as discussions on recruitment and community partnerships.

• 2023 Pre-Budget Consultation
• Council 2023 Remuneration Increase
• Disconnecting from Work Policy
• Electronic Monitoring of Employees Policy
• Active Transportation Master Plan RFP