Cochrane public meetings in 2024

Special Council

This is a special council meeting with a largely procedural agenda. The main substantive item is a resolution to move into a closed session to discuss personal matters and labour relations related to an employment offer for the Treasurer position. The meeting also includes standard items like agenda approval, delegations, minutes, and a confirmatory by-law.

• Closed session under Municipal Act sections 239(2)(b) and (d) to discuss Employment Offer for the Treasurer Position
• Confirmatory By-law 1626-2024 to ratify proceedings of the December 19, 2024 meeting
• Hearing of delegations and/or presentations (maximum of three)

Special Council

The Special Council received an educational orientation presentation from the Ministry of Municipal Affairs and Housing covering municipal governance, roles, accountability, and legislation.

• Educational presentation by the Ministry of Municipal Affairs and Housing for committees, boards, and council (Item 15.1)

Regular Council

Cochrane Council is meeting to receive Ombudsman investigation reports on closed meetings, approve several by-laws including a parking amendment and agreements for water/wastewater evaluation and a daycare feasibility study, and consider a $45,646 cash contribution to the Hillcrest Park Enhancement Project. The agenda also includes routine items like minutes, consent agenda, and a request for donation from the MICs Healthcare Foundation.

• Ombudsman reports on closed meetings of Oct 10 & 16, 2023 and Feb 13, 2024
• By-law 1619-2024 to amend parking regulations (By-law 1026-2014)
• By-law 1622-2024 with DFA Infrastructure International for water/wastewater evaluation
• By-law 1623-2024 with Beam Group Inc. for daycare feasibility study
• $45,646 cash contribution to Hillcrest Park Enhancement Project (up to $175,646 overruns)

Public Meeting

The Council of the Town of Cochrane held a public meeting under the Planning Act to discuss and consider the adoption of the Town of Cochrane Growth Community Improvement Plan (CIP). The plan aims to incentivize housing growth, redevelopment, and the creation of affordable and additional housing units through financial incentive programs. Council directed that the CIP and associated by-laws be presented for formal adoption at the regular council meeting on January 14, 2025.

• Town of Cochrane Growth Community Improvement Plan (CIP)
• Sale of municipally owned residential property at $10 per lot incentive program
• Tax Increment Equivalent Grant program providing up to a 100% municipal property tax increase rebate scaling down over 6 years
• Planning and Building Permit Fee Refund program rebating Planning Act and Ontario Building Code application fees

Committee of Adjustment

The Committee of Adjustment is meeting to consider a minor variance application (A08-2024) for properties at 335 and 343 Tenth Street, but the applicant has indicated he will withdraw the application and revise his building plans. The committee will also review correspondence from the Fire Department objecting to a condition requiring flammable signage on containers from a previous application (A07-2024).

• Minor variance application A08-2024 for 335 & 343 Tenth Street (Lots 28 & 29) - applicant plans to withdraw and revise building dimensions
• Fire Department correspondence opposing flammable signage requirement for containers (related to A07-2024)
• Planning staff recommended against the variance, citing setback and snow storage concerns

Cochrane and Suburban Planning Board

The Cochrane and Suburban Planning Board will hold a public meeting to consider three consent applications to sever rural lots, including two on Malherbe Road and one on Lot 8 Concession 6 Brower. Staff recommend approval for B2024-06 and B2024-07, subject to conditions. The agenda also includes routine items like adoption of minutes and declarations of interest.

• Consent application B2024-06: sever 2.52 ha from 781 Malherbe Road (Pine Stone Holdings)
• Consent application B2024-07: sever lot at 562 Malherbe Road (Pine Stone Holdings)
• Consent application B2024-08: sever lot at Lot 8 Concession 6 Brower (S. Malenfant)
• Porcupine Health Unit confirms septic suitability for B2024-06 and B2024-07
• MTO has no comments as lots are outside permit control area

Special Council

The Council of the Corporation of the Town of Cochrane is holding a special meeting on December 3, 2024. The agenda consists of opening remarks, adoption of the agenda, and a closed session regarding a notice of claim under the Municipal Act, 2001.

• Closed session under Section 239 (2) (f) of the Municipal Act, 2001 regarding a Notice of Claim

Cochrane Economic Development Steering Board

The Cochrane Economic Development Steering Board meets to discuss monthly reports, 2025 budget recommendations, chair appointments, and planning documents. The agenda includes reviews of the community profile, the Active Transportation Master Plan, and the Canada Housing Infrastructure Fund. The board also reviews past minutes from October 25, 2024.

• Proposed Budget Recommendations 2025
• Chair Appointment 2025
• Active Transportation Master Plan
• Canada Housing Infrastructure Fund
• Economic Development Officer Monthly Report - November

Regular Council

Cochrane's Regular Council meeting on November 26, 2024, includes accepting the 2023 audited financial statements from KPMG, approving staff reports on Hillcrest Park funding, parking by-law amendments, recycling changes, and awarding contracts for water/wastewater evaluation and daycare feasibility study. Council will also consider by-laws for clerk services, a deputy clerk, and procedural amendments, plus a notice of motion on in-camera meeting scheduling.

• 2023 Audited Financial Statement presentation by KPMG
• $20,000 pledge for Hillcrest Park enhancement, contingent on NOHFC funding
• Amendment to Parking By-Law 1026-2014 for private lot enforcement, fire routes, towing
• Award RFP 2024-28 Water and Wastewater Services Evaluation to DFA Infrastructure International at $43,900 + HST
• Award RFP 2024-29 Feasibility Study for Municipal Daycare Operations to Beam Group Inc. at $45,000 + HST

Cochrane Well-Being Committee

The Cochrane Well-Being Committee met and heard presentations on restorative justice services from Nishnawbe-aski Legal Services and the Good Food Box program. They also received OPP statistics, discussed holiday activities, and agreed to alternate meeting times. The committee is coordinating community services and information sharing.

• Restorative justice program for adults 18+ offered by Nishnawbe-aski Legal Services
• Good Food Box now serving Cochrane, Iroquois Falls, and Val Gagne
• OPP Project Atlas warning about crypto scam calls
• Food bank food drive and winter apparel distribution after parade
• Lions Club telethon on December 1, 2024

Special Council

This is a special council meeting with a single substantive item: a motion to move into closed session under solicitor-client privilege to discuss a notice of claim. The agenda is otherwise procedural, covering roll call, agenda adoption, and a suspension of the 48-hour notice requirement.

• Motion to suspend 48-hour notice requirement for this special meeting
• Closed session under Section 239(2)(f) of the Municipal Act for a notice of claim
• No public decisions or discussions listed on the agenda

Public Meeting

The Town of Cochrane is holding a public meeting to consider a zoning by-law amendment that would regulate storage containers and storage trailers across the entire municipality. The proposed changes would define these terms, allow them as temporary uses during moves or renovations, and set zone-specific rules on placement, appearance, and quantity. Council will hear public comments before making a decision.

• Proposed definitions for 'Storage Container' and 'Storage Trailer'
• Temporary use allowance for moving or renovation
• Residential zones: max 1 container, must have roof/siding, trailers prohibited
• Commercial C3/AC zones: max 4 containers/trailers, no stacking
• Rural/Agricultural zones: max 4 containers, no stacking

Regular Council

Cochrane Council is meeting to receive the final draft Growth Community Improvement Plan (CIP) and direct staff to finalize it, with a public hearing scheduled for December 10, 2024. Council will also consider several staff reports, including awarding contracts for water/wastewater evaluation and a daycare feasibility study, approving change orders for engineering and policy review, and passing by-laws for property deeming and acquisition. The agenda includes routine consent items, minutes, and a closed session for land, litigation, and personnel matters.

• Final draft Growth CIP presented; Council to direct finalization and set public hearing for Dec 10, 2024
• Award RFP 2024-28 Water and Wastewater Services Evaluation to DFA Infrastructure International at $43,900 + HST
• Award RFP 2024-29 Feasibility Study for Municipal Daycare Operations to Beam Group Inc. at $45,000 + HST
• Approve change order for Engineering Services 5th Ave-L&S Downstream project: $88,320 + HST
• Approve change order with VS Municipal Solutions for policy review: $17,062.50

Committee of Adjustment

The Town of Cochrane Committee of Adjustment is holding a meeting on November 6, 2024, at Town Hall to consider a minor variance application for 1356 Highway 11 South (Application A07-2024). The agenda also includes the adoption of the agenda, declaration of pecuniary interest, adoption of previous meeting minutes from August 28, 2024, and business arising from the minutes. Residents can participate in the public hearing by contacting municipal officials.

• Application A07-2024 for 1356 Highway 11 South to permit up to 43 individual self-storage units instead of the permitted 25, and a reduced building separation distance of 0.15 metres (0.49 feet) instead of 3 metres (9.84 feet).

Special Council

This is a special council meeting with a single substantive item: a motion to move into closed session to discuss a notice of claim under solicitor-client privilege. The agenda is otherwise procedural, including adoption of the agenda and a waiver of the 48-hour notice requirement for the special meeting.

• Closed session to discuss one item: Notice of Claim (Section 239(2)(f) of the Municipal Act)
• Motion to waive 48-hour notice for special meeting under Procedural By-Law

Cochrane and Suburban Planning Board

The Cochrane and Suburban Planning Board meets to discuss planning matters including case B2024-04 for S&R Frey on Highway 652, Ministry of Municipal Affairs and Housing agreements and funding, and the ongoing Official Plan Review.

• Case B2024-04: S&R Frey land severance application on Highway 652
• Ministry of Municipal Affairs and Housing Transfer Payment Agreement
• Submission Invitation for 2024-25 Special Business Case Funding
• Official Plan Review

Special Council

The Cochrane Town Council is holding a special meeting on November 4, 2024, to handle procedural matters and move into a closed in-camera session. The sole substantive item is receiving solicitor-client privileged advice regarding a notice of claim.

• In-camera session to receive legal advice on a Notice of Claim under Section 239 (2)(f) of the Municipal Act

Special Council

This agenda for the November 4, 2024 Special Council meeting in Cochrane, ON contains only portal navigation text and no listed agenda items. The document appears to be a blank or placeholder page with no decisions, discussions, or business items to report.

Cochrane Well-Being Committee

The Cochrane Well-Being Committee meets to discuss local well-being initiatives, including a presentation by Natalie Hallok from CDSB regarding the By-Name List and Coordinated Access system for tracking and addressing homelessness. The agenda also includes reviewing Ontario Provincial Police (OPP) statistics and previous meeting minutes.

• Presentation by Natalie Hallok from CDSB regarding the By-Name List, Homelessness Individuals and Families Information System (HIFIS), and Coordinated Access system
• Review of OPP statistics
• Adoption of minutes from the September 26, 2024 meeting

Cochrane Economic Development Steering Board

The Cochrane Economic Development Steering Board is meeting to receive the Economic Development Officer's October monthly report, discuss the 2025 high-level strategy and action plan, and plan the November 18 Discover Cochrane event and Strategic Plan open house. The board will also hear a verbal report on the Route 11 initiative and the Think Local and Find Rudolph holiday campaign.

• 2025 High Level Strategy and Action Plan covering housing, transportation, tourism, agriculture, downtown revitalization, and partnerships
• Discover Cochrane Event and Strategic Plan Open House on November 18, 2024, 6-8 p.m. at the Tim Horton Event Centre
• Economic Development Officer October report: new family physician Dr. Mohamed joining Cochrane Family Health Team; NOHFC grant for Hillcrest Park in second round; first 2024 applicant for 2018 CIP grants
• Think Local and Find Rudolph campaign: regional shopping initiative along Highway 11 corridor, prizes up to $1,000, starting week of November 12, 2024
• Route 11 verbal report by Renée Vezeau-Beaulieu

Regular Council

The Cochrane Town Council is meeting on October 22, 2024, to discuss and decide on municipal business, including the adoption of the 2024 water and wastewater operating and capital budget and amendments to zoning and procedural by-laws. Council members will also review reports regarding the 2024 Emergency Management Program, the Official Plan Review Project, and a $1,000 investment in the Northern Corridor Chamber of Commerce's Think Local Campaigns.

• Approve a $1,000.00 investment for the Northern Corridor Chamber of Commerce Think Local Campaigns along Highway 11
• Adopt By-Law 1606-2024 for the 2024 Water and Wastewater Operating and Capital Budget
• Adopt the 2024 Emergency Management Program
• Support the Cochrane and Suburban Planning Board in initiating the Official Plan Review Project
• Pass By-Law 1608-2024 to amend Zoning By-Law 968-2013

Public Meeting

The Town of Cochrane is holding a public meeting to consider a zoning by-law amendment (ZBA-2024-01) that would rezone two vacant parcels on Lillabelle Lake Road from Rural (RU) to Special Rural (RU-xx) to permit a grain farm headquarters with machinery storage, workshop/office, and grain storage/handling/shipping facilities, including a rail siding. The application also seeks a reduced lot frontage of approximately 60.51 metres (198.52 feet) for one parcel. Staff recommend approval, subject to public input.

• Rezone South Part Lot 24, Concession 3, Glackmeyer (Parts 1 and 2 on 6R-8511) from Rural (RU) to Special Rural (RU-xx)
• Permit grain farm headquarters with machinery storage, workshop/office, and grain storage/handling/shipping facilities (including rail siding)
• Reduced lot frontage of approximately 60.51 metres (198.52 feet) for Part 2 on 6R-8511
• Public meeting scheduled for October 22, 2024 at 5:00 PM in Council Chambers
• Staff recommend approval of By-law 1608-2024

Regular Council

Cochrane's Regular Council meeting on October 8, 2024, includes a delegation from the Ininew Friendship Centre about building a new community centre, several resolutions of support on provincial matters, and a final reading of the user fees by-law. Council will also move into closed session for staff matters, physician recruitment, a confidential agreement, and Ombudsman investigation items.

• Delegation: Tyler Beaton, Ininew Friendship Centre, on building a new community centre
• Resolution of support: Provincial updates to the Municipal Elections Act
• Resolution: Declaring intimate partner violence an epidemic (Bill 173)
• Resolution of support: Amend Ontario Regulation 391/21 (Blue Box)
• By-Law 1599-2024: User Fees and Service Charges (final reading)

Special Council

This special council meeting is primarily a training/education session featuring a presentation by Jason Ferrigan of J.L. Richards on the Town of Cochrane Growth Community Improvement Plan. No decisions are listed on the agenda; it is an informational item.

• Presentation by Jason Ferrigan (J.L. Richards) on Town of Cochrane Growth Community Improvement Plan

Special Council

This is a special council meeting with a single substantive item: a resolution to move in camera to discuss personal matters about an identifiable individual, specifically staff matters, under Section 239 (2) (b) of the Municipal Act. The rest of the agenda is procedural (roll call, declarations, adoption of agenda, adjournment). No decisions or public discussions are scheduled.

• Closed session under Section 239 (2) (b) of the Municipal Act for 1 item: Staff Matters

Cochrane Economic Development Steering Board

The Cochrane Economic Development Steering Board convened on September 27, 2024, at the Town Hall Council Chambers. The board reviewed monthly updates from the Economic Development Officer, verbal reports on Route 11 and the Community Improvement Plan, year-to-date budget figures, and the drafting of the 2025 Action Plan.

• Economic Development Officer September Monthly Report
• Route 11 Verbal Report by Renée Vezeau - Beaulieu
• 2025 Cochrane Economic Development Steering Board Action Plan Preparation Verbal Report
• Budget YTD report
• Strategic Plan document

Cochrane Well-Being Committee

The Cochrane Well-Being Committee is meeting to discuss community well-being issues, including reports on International Overdose Awareness Day, outreach team updates with the Porcupine Health Unit, and OPP's Operation Freeze. They will also review best practices for homeless individuals in buildings, OPP statistics, the Reaching Home program, and develop an action plan for 2024-2025.

• Report on International Overdose Awareness Day
• Update on outreach team with PHU
• Report on Operation Freeze - OPP
• Best practice for homeless people wandering in buildings
• 2024-2025 Action Plan

Regular Council

Cochrane's Regular Council meeting on September 24, 2024, includes a delegation from Segal Construction proposing a municipal housing development, several staff reports seeking approval for budgets and expenditures, and multiple by-laws adopting new policies. Council will also consider notices of motion on road paving standards, a review of daycare and water services, and attendance records.

• Delegation: Segal Construction housing development proposal (12 units, $4,755,205 estimated cost)
• Approve 2024 Water and Wastewater Operating and Capital Budget
• Approve change order to Active Transportation Master Plan ($5,040 + HST)
• Approve $12,500 for engineering services at 1 First Ave Warehouse
• By-laws: Code of Conduct, Staff and Council Relations, Municipal Complaint Policy

Cochrane and Suburban Planning Board

The Cochrane and Suburban Planning Board will consider a consent application (B2024-01) to sever a 3.5-hectare lot from 907 Highway 652 for future residential development, retaining the remainder for agricultural use. The board will also review the Provincial Planning Statement and minutes from previous meetings. The agenda includes a modification of conditions for B2024-01, which was previously approved in June 2024.

• Consent application B2024-01: sever 3.5 ha from 907 Highway 652, Lot 15 Concession 1, Glackmeyer, for residential lot; retained 49 ha for agriculture
• Modification of conditions for B2024-01 (agenda item 10.1)
• Review of Provincial Planning Statement (agenda item 8.1)
• Adoption of minutes from June 19 and August 28, 2024 meetings

Regular Council

The Town of Cochrane Council will meet to review presentations from the Cochrane Tourism Association and FoodCycler, consider delegations, and vote on staff reports. Key decisions include appointing ADR Chambers for municipal integrity commissioner services, entering into an easement agreement at 276 Fifth Avenue, and adopting a new user fees and service charges by-law.

• Agreement with ADR Chambers for Municipal Integrity Commissioner Services
• Easement agreement with homeowner at 276 Fifth Avenue
• Adoption of By-Law Number 1599-2024 for User Fees and Service Charges
• Appointment of Mike Bauman to James Bay OPP Detachment Board - Board 3
• Adoption of a new Municipal Complaint Policy and Defensive Tactics Policy

Emergency Council

The Town of Cochrane is holding an emergency council meeting. The only substantive item is a closed-session discussion about a proposal review, citing the security of municipal property. The meeting is expected to move in camera and then adjourn.

• Closed session under Section 239(2)(a) of the Municipal Act for a proposal review

Special Council

This special council meeting focuses on reviewing and potentially adopting a draft Code of Conduct for council members and local board members, along with a complaint protocol and a Council-Staff Relations Policy. The agenda also includes a proclamation for Terry Fox Week and two closed-session items: one about the Northeast Community Network and another about physician recruitment. No final decisions are noted in the agenda; items are listed for review and discussion.

• Draft Code of Conduct for Council Members & Members of Local Boards
• Draft Code of Conduct Complaint Protocol for Members of Council
• Draft Council and Staff Relations Policy
• Proclamation of Terry Fox Week (September 8-15, 2024)
• Closed session: Northeast Community Network (NeCN) and Physician Recruitment

Special Council

This is a special council meeting with a single substantive item: a resolution to move in camera to discuss personal matters about an identifiable individual, specifically management staff, under Section 239 (2) (b) of the Municipal Act. The rest of the agenda is procedural (roll call, declarations, adoption of agenda, adjournment). No decisions or public discussions are scheduled.

• Resolution to move in camera for personal matters about management staff (Section 239 (2) (b) of the Municipal Act)

Committee of Adjustment

The Cochrane Committee of Adjustment will hold a public hearing on August 28, 2024, to consider three minor variance applications under the Planning Act. The applications seek relief from zoning by-law requirements for properties at 151 Silver Queen Lake Road, 1141 Concession 2&3, and 885 Highway 652. The committee will decide whether to approve the variances, which involve setbacks and building separations.

• A04-2024: 151 Silver Queen Lake Road – variance for 1 m front yard setback (required 10 m), 1.68 m interior side yard (required 10 m), and 0 m building separation (required 3 m) for a pole shed and shipping container
• A05-2024: 1141 Concession 2&3 – variance application (details in agenda pages 27-48)
• A06-2024: 885 Highway 652 – variance application (details in agenda pages 49-70)
• Public hearing at Town Hall, 171 Fourth Avenue, Cochrane, at 6:30 PM

Cochrane and Suburban Planning Board

The Cochrane and Suburban Planning Board met on August 28, 2024, to discuss Ministry of Municipal Affairs and Housing financial reporting requirements for 2023-2024 planning board funding. The board also addressed supporting the Town of Cochrane's request to the Ministry for delegation authority of Official Plan Amendments.

• Ministry of Municipal Affairs and Housing Financial Reporting Requirements for 2023-2024 Planning Board Funding
• Support of Council's Request to the Ministry of Municipal Affairs and Housing for Delegation Authority of Official Plan Amendments

Regular Council

Cochrane Council is meeting to decide on several contracts for sidewalk, road, and library HVAC work, approve fee increases for clerk, cemetery, and recreation services, and adopt a new strategic plan. They will also consider a funding agreement with Indigenous Services Canada and various resolutions on provincial matters. The agenda includes a proclamation for International Overdose Awareness Day and a closed session for personnel and physician recruitment.

• Contract with Chad Hartman Construction Inc. for sidewalk replacement, up to $189,000
• Contract with Villeneuve Construction for mill and pave work, up to $884,000
• Contract with Gerry's Enterprises for HVAC replacement at Cochrane Public Library, $90,000
• Adoption of Town of Cochrane Strategic Plan and Economic Development Plan (By-Law 1595-2024)
• Fee increases for clerk services, cemetery services, and recreation/leisure/tourism

Special Council

This is a special council meeting with a single substantive item: a resolution to move in camera to discuss an organizational review under the personal matters exception of the Municipal Act. The rest of the agenda is procedural, including opening remarks, roll call, and adoption of the agenda.

• In-camera discussion of an organizational review (Section 239 (2) (b) of the Municipal Act)

Special Council

The Special Council meeting is scheduled to discuss one item regarding an organizational review during an in-camera session. The rest of the agenda consists of standard procedural items.

• Organizational Review (in-camera item)

Regular Council

The Council will review a Porcupine Health Unit presentation on active school travel safety and consider several infrastructure and staffing items. Key discussions include funding for Hillcrest Park, volunteer firefighter appointments, and procurement for a salt dome and rural gravel lifts.

• Porcupine Health Unit presentation on Active School Travel
• Hillcrest Park funding application to Northern Ontario Heritage Fund Corporation
• Appointment of Seamus O’Connor and Blake Linklater as volunteer firefighters
• Purchase of a salt dome from Enviro Structures for $85,210 + HST
• Contract with B&F Shier Contractors Limited for rural gravel lifts up to $305,000.00

Special Council

This special meeting is dedicated to a team building exercise regarding the strategic plan. The session is scheduled to take place in camera pursuant to the Municipal Act.

• Team Building Exercise – Strategic Plan

Regular Council

The Council will hear a delegation regarding a proposed 2% Municipal Accommodation Tax increase. They are also set to approve the purchase of a new accessibility transit vehicle and adopt a new Municipal Complaint Policy.

• Delegation from Renee Vezeau-Beaulieu regarding a 2% Municipal Accommodation Tax increase
• Purchase of a 2024 Chrysler Grand Caravan SXT for $91,488 + HST for accessibility transit
• Adoption of the new Municipal Complaint Policy
• First, second, third, and final reading of By-Law 1589-2024 regarding building code regulations
• First, second, third, and final reading of By-Law 1590-2024 for a Humberview Mobility agreement

Cochrane Economic Development Steering Board

The Economic Development Steering Board is reviewing the 2024 Action Plan and various regional initiatives. Discussions include a proposed $3,500 annual contribution to support regional immigration pilot programs.

• $3,500 annual contribution for RCIP/FCIP immigration pilots
• 2024 Cochrane Economic Development Steering Board Action Plan
• Community Improvement Plan $26,000 allocation report
• $15,000 contribution to Cochrane Tourism Association (deferred)
• Economic Development Officer June Monthly Report

Cochrane Well-Being Committee

The committee will hear presentations regarding International Overdose Awareness Day and Public Health Unit outreach. Members will also discuss Cochrane OPP statistics and an OPP operation freeze.

• Presentation on International Overdose Awareness Day
• Presentation on PHU Outreach
• Discussion of OPP statistics
• Discussion of OPP Operation Freeze

Cochrane and Suburban Planning Board

The Cochrane and Suburban Planning Board approved four severance applications for Shawn and Richelle Frey at 907 Hwy 652. The proposal involves creating four new residential lots and retaining a 49-hectare agricultural lot. Approval is subject to conditions regarding sewage disposal and MTO entrance permits.

• Approval of four severances (B2024-01 to B2024-04) at 907 Hwy 652 for residential development
• Creation of one ±3.5 ha lot and three ±2.25 ha lots along Highway 652
• Retention of a ±49 ha lot for agricultural use
• Direction to provide 2022 Audited Financial Statements to the Ministry of Municipal Affairs and Housing

Special Council

The Cochrane Special Council meeting is scheduled for training led by Interim Integrity Commissioner John Mascarin. The session focuses on the Municipal Conflict of Interest Act.

• Council training on the Municipal Conflict of Interest Act

Regular Council

The Council will consider several by-law amendments regarding dogs and parking, and approve the 2024 operating and capital budgets. Additionally, they will receive a planning report regarding the Community Improvement Plan (CIP) to address resident feedback on housing and infrastructure.

• Approval of the 2024 Tax Based Operating and Capital Budget
• Amendment to the Dog Control By-Law (By-Law 124-2001)
• Amendment to the Parking By-Law (By-Law 1026-2014)
• Reduction of Building Permit Fees for multi-residential buildings up to 5,000 ft2
• Authorization of $35,000 plus fees for Community Improvement Plan consultant work

Special Council

The Special Council meeting is focused on a single item regarding education and training. Council will meet in camera to conduct a team building exercise related to the Strategic Plan.

• Team Building Exercise – Strategic Plan

Special Council

Council is reviewing the Town's organizational structure to improve service efficiency and address challenges from a recent workforce strike. The discussion includes exploring different departmental models to better manage growth and staff wellbeing.

• Presentation by Strategy Corp regarding organizational review
• Discussion of four conceptual organizational design scenarios
• Review of current staffing levels (80 FTE, 51 part-time, 13 seasonal)
• Proposal to potentially create a Development & Growth Department

Budget Meeting

Council will review proposed changes to the 2024 operating and capital budgets to address a deficit. Discussions include potential tax rate impacts, capital project deferrals, and a proposed 3.35% wage increase for non-union employees.

• Proposed 3.35% wage increase for non-union positions effective January 1, 2024
• Capital budget options to reduce new loans by $1,000,000 via deferring a fire truck ($400,000) and a new grader ($550,000)
• Infrastructure additions including a new salt shed ($87,000) and recycling dome repair ($45,000)
• Operating budget adjustments to target an 8% tax increase
• Proclamation request for June to be recognized as Pride Month

Regular Council

The Council will consider a three-year street sweeper rental agreement with Smooth Rock Falls and a new notification protocol for Highway 11 road closures. Members will also review reports on municipal expenses, studies, and a presentation from Habitat for Humanity regarding affordable housing.

• Three-year equipment rental agreement with the Town of Smooth Rock Falls for a street sweeper
• Improved notification protocol for Highway 11 road closures
• Habitat for Humanity presentation on affordable housing options
• Rescinding of annual contribution to the Worker Bees Physician Recruitment Committee
• By-Law 1582-2024 to amend the Procedural By-Law

Budget Meeting

The Council is discussing the 2024 budget, which shows a projected increase in expenditures to $16,923,348. Staff presented various options to reduce the deficit, including potential service level impacts and capital deferrals. The meeting includes reviews of council travel costs, staff salary grids, and reserve fund statuses.

• Proposed 8% property tax increase to help balance the budget
• Capital deferral options including a fire truck ($400,000) and a grader ($550,000)
• Adjusted council travel budget of $62,400
• Proposed $20,000 for organization-wide training
• Infrastructure projects including a new salt shed ($87,000) and recycling dome repair ($45,000)

Cochrane Economic Development Steering Board

The Economic Development Steering Board is reviewing a draft Community Improvement Plan (CIP) designed to stimulate residential growth. The plan proposes various financial incentives, including a $10 per lot land sale program and physician recruitment incentives, to address housing barriers and service needs.

• Presentation of the Draft Growth Community Improvement Plan by Jason Ferrigan (JL. Richards)
• Proposed $10 per lot residential land sale program
• Proposed Tax Increment Equivalent Grant (TIEG) program
• Proposed Physician Return of Service Incentive Program
• Discussion of a $15,000 contribution to the Cochrane Tourism Association

Cochrane Well-Being Committee

The committee will hear presentations from Purple Air and Jeunesse Nord regarding an active transportation program. Members will also review statistics from the OPP and CMHA Mental Health & Housing Support.

• Presentation: Purple Air by Sandra Lapajne
• Presentation: Jeunesse Nord active transportation program by Renelle Lafleur
• Review of OPP statistics
• Review of CMHA Mental Health & Housing Support statistics
• Discussion regarding a QR Code Map

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application for a seasonal dwelling. The applicant seeks to build a new A-frame cottage with reduced interior side and rear yard setbacks.

• Public hearing for A03-2024 regarding 119 Silver Queen Lake Road
• Proposed reduction of rear yard setback from 10 metres to 7.5 metres
• Proposed reduction of northern interior side yard setback to 8 metres
• Proposed reduction of southern interior side yard setback to 5 metres
• Construction of a new 7m x 12.1m A-frame style cottage

Regular Council

The Council is reviewing the 2023 Growth Study Report and a draft Community Improvement Plan. Additionally, the Council is deciding on several infrastructure expenditures and municipal resolutions.

• Award of fencing and guardrail work to M&G Fencing Inc. for $73,820 + HST
• Authorization of $70,000 for transmission work on a 2016 Champion Grader
• Presentation of the 2023 Town of Cochrane Growth Study Final Report
• Presentation of the Draft Community Improvement Plan by J.L. Richards
• Appointment of Jeremy O’Grady and Austin Dubeault as volunteer firefighters

Budget Meeting

Council is conducting a balancing exercise for the 2024 operating budget to address a deficit. The meeting includes discussions on road surface treatments for Concession 2&3 and various community contribution requests.

• 20-year life cycle cost analysis for Concession 2&3: Gravel ($1,193,397.82) vs. Surface Treatment ($1,312,927.06)
• Hillcrest Park play equipment quote totaling $134,071.05
• Proposed budget balancing actions including reducing Council travel and reviewing fuel and hydro expenses
• Request for support from The Oddsmakers film production
• Consideration of MICs Healthcare Foundation South Centennial Manor Redevelopment Project

Regular Council

The Council will receive a presentation from Habitat for Humanity regarding affordable housing in Cochrane. Additionally, Council is set to declare Cochrane Bearfest 2024 a municipal event and approve $20,000 from the Recreation Board reserve.

• Presentation by Habitat for Humanity Ontario Gateway North on affordable housing
• $20,000 approval from Recreation Board reserve for Cochrane Bearfest 2024
• Award of Liquid Dust Suppressant RFP 2024-06 to Pollard Distribution Inc. ($69,000 annual estimate)
• Proclamation of May 6-12, 2024, as Mental Health Week
• By-law 1576-2024 regarding a collective agreement with CUPE Local 71

Cochrane Economic Development Steering Board

The Board is reviewing several economic initiatives, including a potential transit system and the Rural and Northern Immigration Pilot. Members are also discussing housing development strategies and updates to the Community Improvement Plan.

• CIB: Infrastructure for Housing Initiative discussion
• Cochrane Transit Initiative feasibility review
• Timmins Regional Rural and Northern Immigration Pilot representation
• Community Improvement Plan (CIP) update
• Municipal Cottage Lot Development discussion

Budget Meeting

The Town of Cochrane is reviewing its 2024 Operating and Capital Budget, which includes a proposed 11% total tax levy increase. The budget addresses rising costs from inflation, labour adjustments, and significant capital project carry-overs. Council will also consider deferred items regarding wage adjustments and fleet management.

• Proposed 11% total tax increase (6.05% operating and 4.95% capital)
• Over $11M in budgeted capital project costs due to carry-overs
• Proposed $400,000 transfer from the tax stabilization fund to mitigate inflation
• Estimated $62,667 cost for a new doctor recruitment incentive package
• Proposed increase in summer student wages to remain competitive with minimum wage

Budget Meeting

The Town of Cochrane is reviewing its 2024 operating and capital budget, which includes a proposed 11% total tax levy increase. The meeting covers funding strategies to address a $1,653,398 operating fund deficit and discusses potential service level reductions.

• Proposed 11% total tax levy increase (8% operating, 1% doctor recruitment, 1% roads, 1% capital)
• Estimated $301 increase in municipal taxes for a home with a $167,000 median assessment
• Proposed $400,000 transfer from the tax stabilization fund
• Proposed $82,667 budget for doctor recruitment
• Discussion of service reductions including keeping the pool closed in summer ($50,000) and removing the Community Partnership Program ($20,000)

CANCELLED - Cochrane Police Services Board

The Cochrane Police Services Board meeting originally scheduled for April 12, 2024, has been cancelled. The provided documents include the agenda for the cancelled meeting and the minutes from the previous meeting held on April 12, 2023.

• Review of OPP statistics for January to March 2023
• Discussion of Hwy 11 closure and rest stop infrastructure
• Well-Being Committee update
• Proposed OPP Detachment Board compositions

Special Council

The Cochrane Special Council meeting is dedicated to training led by Interim Integrity Commissioner John Mascarin. The session covers the Municipal Conflict of Interest Act, codes of conduct, and the role of the Integrity Commissioner.

• Council training on Codes of Conduct
• Training on the Municipal Conflict of Interest Act
• Review of the role of the Integrity Commissioner

Regular Council

The Council is reviewing significant budget increases for the 5th Avenue Storm Project and a change order for Highway 11 intersection improvements. Additionally, the Town is deciding to opt out of residential recycling services during the Blue Box transition period.

• 5th Avenue Storm Project contract revised from $4,390,849.05 to $5,939,798 (excluding HST)
• Highway 11-Western Avenue intersection change order to $72,440 + HST
• Decision to opt out of residential recycling services from July 1, 2025, to December 31, 2025
• Appointment of Brian Malherbe as Deputy Chief and Don Viau as Assistant Deputy Chief
• Proclamation of May as Community Living Month

Special Council

The Town of Cochrane Special Council meeting will include a closed session regarding physician recruitment. This session is being held to discuss instructions or plans for municipal negotiations under the Municipal Act.

• In-camera discussion regarding Physician Recruitment

Regular Council

The Town of Cochrane is reviewing a funding request from the MICs Healthcare Foundation for the South Centennial Manor Redevelopment Project. Council will also hear a presentation from the Cochrane Board of Trade regarding a proposed by-law to allow forklifts on municipal roads.

• MICs Healthcare Foundation funding request for $2,000,000 to address a South Centennial Manor redevelopment shortfall
• Cochrane Board of Trade request for a new by-law to allow forklift operation on municipal roads
• By-Law Number 1573-2024 regarding assistance for low-income seniors and persons with disabilities
• Proclamation of April 2, 2024, as World Autism Awareness Day
• Annual review of Workplace Violence, Harassment and Health and Safety Policies

Special Council

The Town of Cochrane Special Council meeting will address physician recruitment. This item is scheduled to be discussed in a closed session regarding municipal negotiation plans.

• In-camera discussion regarding physician recruitment

Cochrane Recreation Events and Culture Board

The Board will review the 2024 Annual Activity and Objectives Plan and discuss updates for the Carnival and Summerfest. Members will also address the resignation of Bill Pudim and applications for youth representative appointments.

• 2024 Workplan review
• Carnival update
• 2024 Summerfest discussion
• Youth Representative applications
• Power supply at the Pavilion discussion

Cochrane Economic Development Steering Board

The Economic Development Steering Board is reviewing updates regarding the Community Improvement Program (CIP) and the town's Growth Study. Discussions include potential development incentives, land use in the settlement area, and a vacant land inventory.

• Update on Community Improvement Program (CIP) and the 'bonusing rule'
• Verbal update on the Strategic Plan
• Verbal update on the Growth Study
• Review of vacant land inventory including Block A (61 acres) and Block D (147 acres)
• Discussion of board vacancy

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application for 412 Tenth Avenue. The request seeks to allow a home occupation to exceed the limit of 25% of the dwelling's gross floor space or 40m2.

• Minor variance application A01-2024 for 412 Tenth Avenue
• Proposed increase of square footage for a home occupation located inside a dwelling

Cochrane Well-Being Committee

The committee reviewed a first draft of a community asset map and discussed the 2024 work plan. Members also received a presentation on the Red Cross My Way Home Program for seniors and adults with disabilities.

• Review of asset mapping draft including updates to Lady Minto Hospital and legal services
• Addition of a Warming Shelter to the 2024/2025 work plan
• Red Cross presentation on the My Way Home Program for coordinated community support
• OPP report of 683 calls received over the last 30 days

Regular Council

The Cochrane Council met to review reports from Integrity Commissioner Harold Elston regarding complaints against Mayor Peter Politis. Following the reports, Council voted to suspend the Mayor's remuneration for two 45-day periods. These suspensions are to be held consecutively.

• Suspension of Mayor Politis's remuneration for 45 days regarding CAO complaint
• Suspension of Mayor Politis's remuneration for 45 days regarding Director of Community Services complaint
• Receipt of Integrity Commissioner reports for information
• RFP 2024-05 for Janitorial Services
• By-Law 1570-2024 for professional consulting services with Planmac Engineering Inc.

Special Council

The Town of Cochrane is considering a financial incentive program to address a primary care physician shortage. The proposed package includes grants and an interest-free loan for physicians who commit to a five-year return of service agreement.

• Proposed $15,000 relocation grant
• Proposed $50,000 grant paid equally over five years
• Proposed $100,000 interest-free loan repayable after five years
• Proposed free fitness, pool, skating, and Polar Bear Habitat memberships for physician families
• Five-year return of service agreement requirement

Regular Council

The Council will review staff reports regarding the transition of the Blue Box program to full producer responsibility. The meeting also includes discussions on purchasing a single axle sander truck and a motor grader.

• RFP 2024-01 Single Axle Sander Truck
• 2024 Motor Grader Pre-Budget Approval
• Blue Box Program Transition to Full Producer Responsibility
• Rental fee for Tim Horton Events Centre
• Porquis Stampede and Rodeo Partnership Package

Cochrane Economic Development Steering Board

The board will conduct a discussion regarding strategic planning. The agenda also includes a report on $3 million in provincial Northern Agricultural funding.

• Strategic Planning Discussion
• Report on $3 million in Northern Agricultural funding

Committee of Adjustment

The Committee of Adjustment met to review planning applications and administrative matters. The body approved a Section 45 application for 2288 Genier Road and appointed Richard Vallée as Interim Secretary-Treasurer.

• Approval of application A05-2023 for 2288 Genier Road
• Appointment of Richard Vallée as Interim Secretary-Treasurer

Cochrane and Suburban Planning Board

The Cochrane and Suburban Planning Board is reviewing a consent application to sever land at 907 Hwy 652 S. for residential use. The proposal aims to create four building lots while retaining land for agricultural use.

• Consent application B2024-01 for 907 Hwy 652 S. (R. Frey)
• Proposed creation of 4 building lots from 25,000m2 of land
• Application fee of $740.00 for land severance

Special Council

The Town of Cochrane is considering a proposal to hire VS Municipal Solutions to conduct a comprehensive review of municipal policies. The review aims to ensure alignment with legislative requirements and optimize operational efficiency. Priority areas for review include water rates, debt management, and the code of ethics.

• Contract authorization for VS Municipal Solutions for RFP 2024-03 Policy Review
• Review of 9 priority policies including water/wastewater rates and tax rebates
• Review of Code of Ethics and Debt Management policies
• Discussion of solicitor-client privilege matters in camera

Regular Council

The Council will review applications for the 2024 Community Partnership Program and discuss a physician recruitment agreement. The meeting also includes a delegation regarding snow removal and several resolutions from other municipalities.

• Melanie Brisson delegation regarding snow removal
• RFP 2024-03/Third Party Policy Review
• CSD- Community Partnership Program 2024 Applications
• Frontier Spirit - Physician Recruitment Agreement
• Proclamation of March 2024 as Epilepsy Awareness Month

Special Council

The Town of Cochrane Council will meet to consider an interim tax levy for 2024 and extensions for lease agreements at 1 First Ave Warehouse and Vezeau Airport. The meeting also includes discussions on the Blue Box transition and the appointment of a councillor to a hiring committee.

• By-Law 1568-2024: Interim Tax Levy for 2024
• Lease agreement extension: 1 First Ave Warehouse
• Lease agreement extension: Vezeau Airport
• Blue Box Transition update and municipal decision
• PBH Rehabilitation Funding Agreement RED5-10129

Regular Council

The Council will hear a report from the Integrity Commissioner regarding complaints against Mayor Peter Politis. The meeting also includes consideration of an interim tax levy by-law and various municipal resolutions.

• Integrity Commissioner report on complaints against Mayor Peter Politis
• By-Law 1568-2024 for an Interim Tax Levy for 2024
• North Claybelt CFDC 2023 Annual Report
• MNRF proposed insect pest management program review
• Resolution of support for cemetery administration funding and management

Cochrane Well-Being Committee

The committee reviewed a first draft of an asset map and discussed adding a warming shelter to the 2024/2025 workplan. The Red Cross presented the My Way Home Program, which provides coordinated community support services for seniors and adults with physical disabilities. The OPP reported receiving 683 calls over the previous 30 days.

• Review of asset mapping draft with updates to crisis support and legal services sections
• Addition of Warming Shelter to the 2024/2025 workplan
• Red Cross presentation on My Way Home Program for seniors and adults with disabilities
• OPP crime statistics report of 683 calls in the last 30 days

Special Council

The Council will discuss a resolution regarding a third-party policy review exercise and the appointment of a recommendation for the Northern Ontario Wires (NOW) Board of Directors. The policy review involves drafting new procurement and staff relations policies and may lead to the suspension of several existing municipal policies.

• Third-party policy review Request for Proposals (RFP)
• Appointment recommendation for Northern Ontario Wires (NOW) Board of Directors
• Draft Procurement Policy and Council and Staff Relations Policy
• Potential suspension of policies including Code of Ethics and Water and Wastewater Rates

Special Council

The Special Council meeting is scheduled for January 13, 2024, at the Fire Hall. The primary item on the agenda is a team building exercise regarding the Strategic Plan, which will be conducted in a closed session.

• Team Building Exercise - Strategic Plan (In Camera)

Regular Council

The Council will review 2024 budget survey results and staff reports regarding wage adjustments and fleet management. Additionally, a delegation will present a proposal for local support of the film project 'The Oddsmakers'.

• Delegation from Timothy Girgis and Ali Watson regarding 'The Oddsmakers' film project
• 2024 Budget Survey Results
• 2024 Non-Union Annual Inflationary Wage Adjustment
• Council 2024 Remuneration
• Enterprise Fleet Management report

Special Council

The Cochrane Special Council meeting on January 4, 2024, includes a resolution to move into an in-camera session. During this private session, Council will receive advice regarding a critical policy suspension subject to solicitor-client privilege.

• In-camera session regarding critical policy suspension