Coldstream public meetings in 2021

CANCELLED - Committee of the Whole

This Committee of the Whole meeting was cancelled. The next meeting is scheduled for February 7, 2022. A separate Finance Committee meeting will still be held on December 20, 2021. No decisions or discussions are scheduled for this cancelled meeting.

• Meeting cancelled
• Next Committee of the Whole: February 7, 2022
• Finance Committee meeting to proceed on December 20, 2021

Finance Committee

The Finance Committee is considering recommendations to approve $1,191,934 for reconstructing 625 meters of Park Lane and $108,066 for detailed design of Learmouth Road, both from the Road Reserve in the 2022 Financial Plan. It will also discuss a $19,500 culvert replacement on Learmouth Road, a Coldstream Creek sedimentation study, and a verbal update on the COVID-19 Restart Grant. The agenda includes follow-up items from the November 29 meeting, including pavement and bridge condition assessments.

• Reconstruct 625 m of Park Lane for $1,191,934 from Road Reserve
• Detailed design of Learmouth Road (Park Lane to Reid Road) for $108,066
• Replace culvert on Learmouth Road for $19,500 from Drainage Reserve
• Coldstream Creek Sedimentation Study discussion
• Verbal update on COVID-19 Restart Grant

Council - Regular

Coldstream Council will hear a BC Transit presentation on the Transit Future Action Plan and consider endorsing it as the guiding document for transit improvements in the North Okanagan over the next five years. Council will also vote on several recommendations from its Finance Committee and Committee of the Whole, including funding the Public Works Yard replacement/renovation project with long-term debt and preparing for a referendum, as well as approving the 2022 budget timeline and grant-in-aid requests. The agenda includes routine items such as adopting minutes and receiving reports on parking enforcement, bylaw enforcement, and building activity.

• Endorse Transit Future Action Plan for North Okanagan transit improvements over next five years
• Fund Public Works Yard Facilities Replacement/Renovation at estimated $5,870,200 from Long-Term Debt; $100,000 partial design from Building Reserve; referendum to coincide with 2022 Municipal Election
• Approve 2022 grant-in-aid requests: Vernon Winter Carnival $500, Lavington Community Association $1,400, Friends of Kalamalka Provincial Park $1,200
• Direct staff to prepare amendments to Zoning Bylaw No. 1726 and Unsightly Premises Bylaw No. 1129 to regulate nuisance light
• Consider consent to RDNO's Greater Vernon Multi-Purpose Cultural Facility Loan Authorization Bylaw No. 2910 to borrow up to $28 million

Committee of the Whole

The Committee of the Whole will discuss options for regulating nuisance light, including a staff recommendation to amend zoning and unsightly premises bylaws. They will also consider a grant application for the Aberdeen Trunk Sanitary Sewer project, endorse the Coldstream Cemetery Master Plan, and receive verbal updates on transportation and intersection sightlines.

• Staff recommend amending Zoning Bylaw No. 1726, 2018 and Unsightly Premises Bylaw No. 1129, 1993 to regulate nuisance light
• Grant application to Investing in Canada Infrastructure Program for Aberdeen Trunk Sanitary Sewer
• Endorse Coldstream Cemetery Master Plan and direct staff to bring forward implementation and financing plan in 2022
• Verbal update on Tolko and Pinnacle Properties transportation planning for Lavington site
• Verbal update on sightlines at McClounie Road and Kalamalka Road intersection

Finance Committee

The Finance Committee is reviewing the 2022 budget timeline and several capital projects, including a $1.19 million Park Lane reconstruction, a $108,066 design for Learmouth Road, a $19,500 culvert replacement, a $570,000 sedimentation basin, and a $2.7 million School Road rehabilitation that would require a referendum. The committee will also discuss public works yard renovations, a sidewalk tractor purchase, and 2022 grant-in-aid requests. Recommendations will go to Council for final approval.

• Park Lane remediation: $1,191,934 from Road Reserve
• Learmouth Road detailed design (Park Lane to Reid Road): $108,066 from Road Reserve
• Learmouth Road culvert replacement: $19,500 from Drainage Reserve
• School Road Rehabilitation: $2,705,928 funded from Long-Term Debt, subject to referendum
• Coldstream Creek sedimentation basin (Lavington Wetland): $570,000 from Gas Tax

Council - Regular

The District of Coldstream Council is meeting to adopt the 2021-2025 Financial Plan Amendment Bylaw, give first three readings to Building Bylaw amendments for the BC Step Code, and discuss extending the Mutual Aid Agreement. They will also consider recommendations from the Committee of the Whole on carriage house zoning and a gazebo installation, and may move to an in-camera session for personnel and negotiation matters.

• Adoption of Financial Plan Amendment Bylaw No. 1790, 2021
• First, second, and third reading of Building Amendment Bylaw No. 1791 (BC Step Code)
• Extension of Mutual Aid Agreement to December 31, 2022
• Direct staff to prepare bylaw amendments for carriage houses in R2, RE2, RU-LH zones
• Direct staff to work with McKergow Meadows family on gazebo installation

Committee of the Whole

The Committee of the Whole is discussing two main items: proposed bylaw amendments to allow accessory residential suites (carriage houses) in certain zones, and seeking direction on the level of service and management for McKergow Meadows Park. The carriage house recommendations include zoning changes, a new development permit area, and continued development cost charges.

• Recommendation to amend Zoning Bylaw No. 1726 to allow accessory suites in R2, RE2, and RU-LH zones
• Proposal to create new RElc and RUlc zones requiring rezoning for accessory suites
• Adoption of an 'Intensive Residential Development Permit Area' in the Official Community Plan
• Development Cost Charges of approximately $14,162 per new accessory residential building
• Discussion on management expectations for McKergow Meadows Park

Council - Regular

Coldstream Council meets November 8, 2021 to consider adopting Delegation of Authority Bylaw No. 1774, 2021 and giving first three readings to Financial Plan Amendment Bylaw No. 1790, 2021. Council will hear presentations on the Vernon North Okanagan Detachment 3rd Quarter 2021 Policing Report, MP Mel Arnold's pre-federal budget consultations, and a Historic O'Keefe Ranch grant service request. Other items include a Red Gate raised crosswalk report, a building report for October 2021, and committee recommendations on 2022 strategic priorities and a citizen survey. Council will also adjourn to an in-camera meeting under Section 90(1) of the Community Charter.

• Delegation of Authority Bylaw No. 1774, 2021 recommended for adoption, rescinding policies GD03, PLD001, and TD23
• Financial Plan Bylaw No. 1773, 2021 Amendment Bylaw No. 1790, 2021 recommended for first, second and third reading
• Red Gate raised crosswalk: staff recommend defeating the motion to remove the speed hump and receiving the Municipal Insurance Association of BC Loss Control Inspection Report dated September 29, 2021
• Historic O'Keefe Ranch Grant Service request from the RDNO to be considered with direction to staff
• Sterile Insect Release Extension Service Establishment Amendment Bylaw No. 2914, 2021 from the RDNO requesting comment on new tax base and apportionment formula including taxable acreage of pome fruit

Committee of the Whole

The Committee of the Whole will discuss and recommend endorsement of the 2022 Strategic Priorities, which outline projects for the remainder of Council's term, and will provide input on topics for a citizen survey. The committee will also receive information on a proposed Good Neighbour Bylaw. The meeting includes adoption of the previous minutes and routine agenda approvals.

• 2022 Strategic Priorities report from CAO, including projects like Coldstream Community Centre, Coldstream Station, and Kal Beach Master Plan
• Citizen survey with $50,000 budgeted; staff to obtain quotes from consultants
• Good Neighbour Bylaw information report to be received and filed
• Finance Committee meeting scheduled for November 29, 2021

Council - Regular

The District of Coldstream Council is meeting to decide on several items, including adopting an amendment to the Council Procedures Bylaw, rescinding and re-reading the Delegation of Authority Bylaw, and approving a $700,000 borrowing for the Kalavista Sewer Lift Station replacement. They will also receive updates on strategic priorities and finances, and consider a recommendation to issue a tender for the Coldstream Station project. The agenda includes public input opportunities and a resolution to adjourn to an in-camera meeting.

• Adoption of Council Procedures Bylaw No. 1789, 2021, Amendment No. 1
• Rescind and re-read third time Delegation of Authority Bylaw No. 1774, 2021
• Approve borrowing $700,000 from Municipal Finance Authority for Kalavista Sewer Lift Station replacement
• Direct staff to issue tender for Coldstream Station project after geotechnical assessment
• Receive 3rd quarter strategic priorities and financial updates

Committee of the Whole

The Committee of the Whole will discuss and possibly recommend that Council authorize issuing a tender for the Coldstream Station project, which includes public washrooms, parking lot improvements, and site amenities at the Rail Trail head. The project has a budget of $1,490,000 funded by Gas Tax Grant. The recommendation is to proceed with the tender once a geotechnical assessment is complete.

• Pre-tender approval for Coldstream Station project at 16506 Kalamalka Road
• Project budget: $1,490,000 from Gas Tax Grant
• Includes public washroom with water bottle filling station, parking lot, and food truck tie-ins
• Committee to recommend Council issue tender after geotechnical assessment
• In-camera session planned for labour relations and solicitor-client privilege

Council - Regular

Council will consider several recommendations, including awarding a $265,863 contract for emergency standby power generators at three locations, amending the Coldstream Meadows ALR exclusion request to use a floor area ratio instead of a unit count, and approving a budget increase for park washroom upgrades. The agenda also includes a presentation from the Vernon & District Riding Club for information only, and a request for funding to support Sunday library hours.

• Award contract to Keldon Electric Ltd. for three emergency generators: Municipal Hall $94,440.15, Coldstream Fire Hall $87,811.50, Lavington Fire Hall $83,611.50, total $265,863.15, funded from COVID-19 Safe Restart Grant
• Amend Coldstream Meadows ALR exclusion request to set maximum Floor Area Ratio of 0.25 instead of maximum unit count
• Increase Coldstream Park Washroom Upgrade budget from $75,000 to $104,006 and award contract to Crezo Construction
• Authorize $4,030 contribution to City of Vernon for Okanagan Regional Library Sunday hours
• Read Council Procedures Amendment Bylaw No. 1789, 2021 a first, second, and third time

CANCELLED - Committee of the Whole

The Committee of the Whole meeting scheduled for October 4, 2021, has been cancelled. The next Committee of the Whole meeting is scheduled for October 18, 2021, and a Special Council meeting will be held on October 4, 2021.

• Committee of the Whole meeting cancelled
• Next Committee of the Whole meeting scheduled for October 18, 2021
• Special Council meeting to be held October 4, 2021

Special Council - Regular

This is a special regular meeting of the District of Coldstream Council. The only substantive item is a resolution to adjourn to an in-camera (closed) meeting to discuss personnel matters and preliminary negotiations about a municipal service, plus confidential talks with senior governments. The agenda is otherwise procedural, with no public decisions or discussions listed.

• Resolution to adjourn to in-camera under Section 90(1)(a) of the Community Charter re: personal information about an individual considered for a municipal position
• In-camera discussion under Section 90(1)(k) re: preliminary negotiations for a proposed municipal service
• In-camera discussion under Section 90(2)(b) re: confidential negotiations with provincial or federal governments

Council - Regular

Coldstream Council will consider adopting the 2022 Permissive Tax Exemption Bylaw and giving readings to the Delegation of Authority Bylaw. They will also decide on a 3-year transit expansion with statutory holiday service and designate fall open-air burning dates. The agenda includes a presentation from the Okanagan Film Commission and correspondence about a regional cultural facility loan.

• Adoption of Bylaw 1788, 2021 for 2022 permissive tax exemptions
• First, second, and third reading of Delegation of Authority Bylaw No. 1774, 2021
• Authorize statutory holiday transit service and 3-year BC Transit expansion
• Designate October 16-31, 2021 as fall open-air burning period
• Consent to RDNO's $25 million cultural facility loan authorization bylaw

Committee of the Whole

The Committee of the Whole will discuss amendments to the Council Procedure Bylaw to allow electronic participation in meetings, and a new Delegation of Authority Bylaw that would rescind several policies. They will also review minutes from the September 7 meeting.

• Amendments to Council Procedure Bylaw No. 1742 to allow electronic participation (hybrid meetings) and update Robert's Rules version
• Delegation of Authority Bylaw No. 1774, 2021 - recommended for first three readings
• Rescind policies GD03 (Execution of Agreements), PLD001 (Authority to Execute Rights-of-Way), and TD23 (Grant Applications)
• Public submissions for Council meetings due by noon Wednesday prior (proposed change)

Council - Regular

Coldstream Council is meeting to decide on several items, including adopting a rezoning bylaw for a property on Mt. Tanner Place, a loan authorization bylaw for the Kalavista Sewer Lift Station replacement, and a permissive tax exemption bylaw for 2022. They will also hear a presentation on the Coldstream Cemetery Master Plan and consider approving a $38,000 contract for its first phase. The agenda includes routine items like minutes and reports, but the main decisions are the three bylaws and the cemetery plan.

• Adoption of Bylaw 1768, 2020, Amendment No. 8 to create a new R1-D zone at 503 Mt. Tanner Place
• Adoption of Bylaw No. 1782, 2021 for Kalavista Sewer Lift Station Replacement Loan Authorization
• First, second, and third reading of Bylaw No. 1788, 2021 for 2022 Permissive Tax Exemptions
• Approval of $38,000 quote from Urban Systems for Phase 1 of the Cemetery Master Plan
• Direction to prepare amendments to Building Bylaw No. 1768, 2021 for BC Energy Step Code implementation

Committee of the Whole

The Committee of the Whole will discuss two items: whether to recommend that Council adopt Step One of the BC Energy Step Code in the Building Bylaw effective January 3, 2022, and whether to approve a $38,000 quote from Urban Systems for Phase 1 of the Coldstream Cemetery Master Plan. The meeting also includes adoption of the July 19, 2021 minutes.

• Recommendation to direct staff to amend Building Bylaw to implement Step One of BC Energy Step Code on January 3, 2022
• Proposed $38,000 contract with Urban Systems for Phase 1 of Cemetery Master Plan
• Discussion of concept plans for Coldstream Cemetery Master Plan
• Adoption of July 19, 2021 Committee of the Whole minutes

Council - Regular

Coldstream Council will hear a presentation from the City of Vernon on the proposed Active Living Centre, with no decisions requested. The Council will also consider adopting a rezoning bylaw for 503 Mt. Tanner Place and a zoning amendment for 16506 Kalamalka Road, along with other routine reports and a petition on speed hump removal.

• Presentation on proposed Active Living Centre by City of Vernon
• Adoption of Bylaw 1768 to create R1-D zone at 503 Mt. Tanner Place
• Third reading and adoption of Bylaw 1785 to rezone 16506 Kalamalka Road from C2 to CCD1
• Deferred motion on speed hump removal on Kidston Road
• Motion to direct staff on amenity bylaw

CANCELLED Committee of the Whole

This meeting agenda is only procedural boilerplate. The Committee of the Whole meeting scheduled for 2021-08-16 in Coldstream, BC, has been cancelled. No items are scheduled for discussion or decision.

• Meeting cancelled

Council - Regular

Council will consider adopting Zoning Bylaw Amendment No. 13 to rezone 7204 Summit Drive from R1 to R1s, a new zone permitting secondary suites. They will also hear a petition about speed humps on Kidston Road and discuss a proposed road closure on Sarsons Drive. A policing report from the Vernon North Okanagan Detachment will be presented for information.

• Zoning Bylaw No. 1784, 2021, Amendment No. 13: rezone 7204 Summit Drive to R1s (secondary suite zone)
• Petition to remove speed humps on Kidston Road
• Application to close and remove dedication of a portion of Sarsons Drive
• Consent to RDNO Fire Dispatch Service Establishment Amendment Bylaw No. 2900, 2021
• 2nd Quarter 2021 Policing Report presented by Superintendent Baher

Public Hearing

The District of Coldstream is holding a public hearing on August 9, 2021, to consider Bylaw No. 1784, which would rezone 7204 Summit Drive from R1 (Residential Single Unit) to a new R1s zone permitting a secondary suite. The bylaw also creates the R1s zone for single-family lots with secondary suites, intended as an alternative to duplex zoning. Council will hear from the applicant and the public before deciding whether to give the bylaw third reading and adoption.

• Rezoning of Lot 3, Plan 25953 (7204 Summit Drive) from R1 to R1s to allow a secondary suite
• Creation of new R1s zone (Section 818) for single-unit dwellings with secondary suites
• Public hearing scheduled for August 9, 2021 at 6:00 PM at Municipal Hall, 9901 Kalamalka Road
• Written submissions accepted until August 5, 2021 at 12:30 pm
• Applicants: Malcolm Heinz & Michela Guttridge

CANCELLED Committee of the Whole

This Committee of the Whole meeting for the District of Coldstream, scheduled for August 3, 2021, was cancelled. The agenda contains no items for discussion or decision.

Public Hearing

The District of Coldstream Council is holding a public hearing to consider two zoning bylaw amendments. The first would rezone 725 Cypress Drive from Residential Estate Two (RE2) to Residential Estate One (RE1) to allow subdivision into two lots. The second would rezone 8007 Kirkland Drive from Residential Single Unit (R1) to Residential Two Unit (R2) to permit construction of a duplex. Public comments will be heard on both applications.

• Rezone 725 Cypress Drive from RE2 to RE1 to subdivide 2.4 ha lot into two 1.2 ha lots (Bylaw 1780, 2021)
• Rezone 8007 Kirkland Drive from R1 to R2 to allow duplex construction (Bylaw 1783, 2021)
• Public hearing for both bylaws on July 26, 2021 at 6:00 PM
• Written submissions accepted until July 26, 2021 at 12:00 pm
• Applicant for Kirkland Drive proposes demolishing existing single-unit dwelling

Council - Regular

Coldstream Council is deciding on three zoning bylaw amendments, including rezoning properties on Cypress Dr., Kirkland Dr., and Kalamalka Rd., and a demolition contract for the WI Hall and house. They will also hear a petition to remove a speed hump on Kidston Road and discuss traffic concerns and pickleball court rules.

• Rezone 725 Cypress Dr. from RE2 to RE1 (Bylaw 1780)
• Rezone 8007 Kirkland Dr. from R1 to R2 (Bylaw 1783)
• Rezone 16506 Kalamalka Rd. from C2 to CCD1 (Bylaw 1785)
• Award demolition contract to LRM Contracting Ltd. ($46,000 for WI Hall, $19,000 for house)
• Petition to remove speed hump on Kidston Road

Committee of the Whole

This Committee of the Whole meeting agenda is largely procedural. It includes approval of the agenda and minutes from the June 7, 2021 meeting, followed by a resolution to adjourn to an in-camera (closed) meeting under Section 90(1)(j) of the Community Charter. No public reports or discussion items are listed.

• Adoption of June 7, 2021 Committee of the Whole minutes
• Resolution to adjourn to in-camera meeting under Section 90(1)(j) of the Community Charter

Special Council

Council will consider three acoustic design options for the new Coldstream Community Hall and Child Care Facility, based on a report from the Chief Administrative Officer. The meeting will decide which option to endorse for the building's interior acoustics, including ceiling tiles, wall panels, flooring, and speakers. The project is part of the District's infrastructure and active lifestyle priorities.

• Endorse one of three acoustic design options for the Community Hall
• Acoustic options include ceiling tiles, wall panels, vinyl plank flooring, and ceiling-mounted speakers
• Design contract awarded to Sahuri + Associates Architecture Inc. at $223,500 plus taxes
• LEED consultant engagement approved at up to $112,000
• Project includes a child care facility at 9909 and 9913 Kal Rd

Council - Regular

Council will hear delegations on traffic safety concerns related to a new 40-unit development near Postill Drive and on pickleball court rules at Middleton Mountain Park. It will also consider a zoning amendment for 7204 Summit Drive, adopt a bylaw allowing more farm workers at 10080 Ricardo Road, and approve a pavement maintenance program update.

• Traffic concerns on Postill Drive and Kalavista Drive related to new subdivision at 7909 Kirkland Drive (40 duplex units)
• Pickleball court rules at Middleton Mt. Park on Mt. Ida Drive, including petition to remove signage restricting play
• Zoning Bylaw Amendment at 7204 Summit Drive (Bylaw No. 1784, 2021, Amendment No. 13) - first and second reading
• Adoption of Bylaw No. 1779, 2021, Amendment No. 10 to allow more farm workers at 10080 Ricardo Road
• Pavement Maintenance Program update quote from Urban Systems in the amount of $59,750 plus taxes

CANCELLED Committee of the Whole

The Committee of the Whole meeting scheduled for July 5, 2021, in Coldstream, BC, has been cancelled. The agenda contains no items for discussion or decision.

• Meeting cancelled

Public Hearing

The District of Coldstream is holding a public hearing on Bylaw No. 1779, 2021, a zoning amendment that would allow up to 76 farm workers to reside on the property at 10080 Ricardo Road, up from the current maximum of 40. The applicant, Vegpro, proposes to build temporary farm worker housing for 48 additional workers under the Seasonal Agricultural Worker Program. Council will hear public input before deciding whether to adopt the bylaw.

• Zoning amendment to increase farm worker housing limit from 40 to 76 at 10080 Ricardo Road
• Proposed two-storey modular dormitory for 48 additional temporary foreign workers
• Covenant required on title for compliance with Concept Plan, excluding Building B
• Agricultural Land Commission approved Non-Adhering Residential Use in March 2021
• Written submissions received from T Osborn, Coldstream Ranch, R Tingle, Burnco, S Mathers & E Fleming

Council - Regular

Coldstream Council's regular meeting on June 28, 2021 includes public delegations on RV unloading enforcement and pickleball noise at Middleton Mountain Park, two zoning bylaw amendments, a contract award for the Westkal Road improvement project, and approval of the 2020 Annual Report. The meeting follows a public hearing and includes an in-camera session for confidential matters.

• Zoning amendment at 725 Cypress Dr: rezone from Residential Estate Two (RE2) to Residential Estate One (RE1), Bylaw No. 1780
• Zoning amendment at 8007 Kirkland Drive: rezone from Residential Single Unit (R1) to Residential Two Unit (R2), Bylaw No. 1783
• Third reading of Bylaw No. 1779 to allow more farm workers at 10080 Ricardo Road, with covenant requirements
• Award RFT-2021-10 Westkal Road Improvement Project to Chapman Industries Ltd. for $985,213.90 plus taxes
• Delegations on Noble Canyon Road RV unloading non-compliance and stoppage of pickleball play at Middleton Mountain Park

Committee of the Whole - 21 Jun 2021 CANCELLED

This meeting of the Committee of the Whole was cancelled. No items were discussed or decided.

Council - Regular

Coldstream Council will consider awarding contracts for the Creekside Park irrigation system replacement ($452,309.95) and the 2021 road maintenance contract ($548,790.45), approve COVID-19 grant-in-aid requests, and give first three readings to two bylaws: a loan authorization for the Kalavista sewer lift station replacement and a delegation of authority bylaw. The agenda also includes several routine items like minutes, correspondence, and committee recommendations.

• Award Creekside Park irrigation system replacement to Sierra Landscape Ltd. for $452,309.95
• Award 2021 road maintenance contract to Peters Brothers Construction Ltd. for $548,790.45
• Approve COVID-19 grants: Vernon and District Riding Club ($10,000), Lavington Community Association ($3,000), Mackie Lake House Foundation ($18,600)
• First three readings of Bylaw No. 1782 for Kalavista Sewer Lift Station Replacement Loan Authorization
• First three readings of Delegation of Authority Bylaw No. 1774, with amendments

Committee of the Whole

The Committee of the Whole will discuss rescinding five development services policies that staff say conflict with current bylaws or provincial legislation, review and potentially delete several items from the Council project list, and consider directing staff to request ministerial meetings and authorize all Council members to attend the 2021 UBCM convention. The agenda also includes adoption of the May 17, 2021 meeting minutes.

• Rescind Policy PLD 014 (Zoning of Subdivision Applications), PLD 017 (Exemptions to Development Variance Permits), PLD 022 (Preliminary Layout Subdivision Reviews), PLD 026 (Middleton Mountain Outline Plan), and PLD 031 (Submissions to Provincial Agricultural Land Commission)
• Delete actions 2017-3, 2018-3, 2018-7, 2019-3, and 2019-11 from the Council Project List - Regular
• Direct staff to request meetings with provincial ministries and authorize all Council members to attend UBCM

Council - Regular

Council will consider first and second reading of a zoning amendment to allow temporary farm worker housing for an additional 48 workers (total 76) at 10080 Ricardo Road, with a public hearing to follow. The agenda also includes adoption of several bylaw amendments (open-air burning permits, parks, fees), a contract award for the Kalavista Lift Station upgrade, and committee recommendations on pickleball signage, accessory suites, and the new Community Hall design.

• Zoning amendment Bylaw No. 1779 for 10080 Ricardo Road to allow 76 farm workers (currently max 40)
• Contract award to Webbco Industrial Ltd. for Kalavista Lift Station and Forcemain upgrade: $543,120 plus taxes
• Adoption of Bylaw No. 1778 (open-air burning permit amendments) and Bylaw No. 1777 (fees and charges amendments)
• Adoption of Bylaw No. 1776 (Parks and Public Spaces amendments) and Bylaw No. 1781 (fees and charges amendments)
• Committee recommendation to regulate accessory residential suites, including new zones and parking requirements

Special Council - Regular

The District of Coldstream council is considering a bylaw amendment to change fees for mobile vendors operating on public land. The proposed changes would set a $300 annual rental fee and a $50 application renewal fee, matching fees charged by the City of Vernon. Council will also decide whether to retroactively apply the new fees to a vendor who already paid this year.

• Bylaw No. 1781, 2021, Amendment No. 8 to Miscellaneous Fees and Charges Bylaw No. 1541, 2008
• Proposed $300/year License of Occupation rental fee for mobile vendors
• Proposed $50/year application renewal fee
• Retroactive fee adjustment for 2021 License of Occupation rentals

Committee of the Whole

The Committee of the Whole will discuss and provide direction on managing pickleball noise at Middleton Mountain Park, following noise complaints. They will also consider a delegation of authority bylaw, rescind several development services policies, adopt a privacy policy, and receive a strategic priorities update. The meeting includes an in-camera session for annual report discussions.

• Pickleball noise mitigation options at Middleton Mountain Park, including sound barriers and possible bylaw amendments
• Delegation of Authority Bylaw No. 1774, with recommendation for first three readings and rescinding policies GD03, PLD001, TD23
• Rescinding policies PLD005-007 and PLD009, including those on Kalamalka Lake access and second residences in ALR
• Adoption of Information Collection and Privacy Policy No. GD19
• Strategic Priorities Report – 1st Quarter Update

Council - Regular

Coldstream Council is meeting to consider several items, including amendments to the open-air burning permit and fees bylaws, amendments to the Parks and Public Spaces Bylaw, approval of the 2021/2022 BC Transit Annual Operating Agreement, a request from Vernon Tourism to set up at Kal Beach, and options for bus shelters. The agenda also includes a policing report from the Vernon North Okanagan Detachment for information only. No land applications or public hearings are scheduled.

• First, second, and third reading of Fire Protection Amendment Bylaw No. 1778 and Miscellaneous Fees and Charges Amendment Bylaw No. 1777 (open-air burning permits)
• First, second, and third reading of Parks and Public Spaces Amendment Bylaw No. 1776
• Approval of 2021/2022 BC Transit Annual Operating Agreement
• Request from Vernon Tourism to set up weekly at Kal Beach between May long weekend and Labour Day, subject to COVID-19 safety plan
• Bus shelter funding application to BC Transit for six stops, with municipal costs ranging from $2,750 to $6,604

Committee of the Whole

The Coldstream Committee of the Whole is meeting on May 3, 2021, but the agenda consists solely of approving the agenda and then adjourning to an in-camera (closed) session. The closed session is authorized under the Community Charter to discuss labour relations and solicitor-client privileged advice. No public decisions or discussions are scheduled.

• Adjourn to in-camera under Section 90(1)(c) of the Community Charter for labour relations
• Adjourn to in-camera under Section 90(1)(i) for solicitor-client privileged advice

Council - Regular

The Coldstream Council is meeting to consider several items, including the adoption of the 2021 Tax Rate Bylaw, a grant application for a bridge and culvert study, and various reports. The agenda also includes a presentation of a financial reporting award, adoption of minutes, and recommendations from the Committee of the Whole, such as approving a fence replacement at Lavington Park.

• Bylaw No. 1775 to establish 2021 tax rates on real property
• Authorize staff to apply for Infrastructure Planning Grant for bridge and culvert study
• Approve $14,216.27 quote from Accurate Fence Ltd. for fence replacement at Lavington Park
• Adopt Policy PW44 - Commemorative Dedications and approve Native Tree List
• Presentation of 2019 Canadian Award for Financial Reporting Achievement to Pat Higgins

Committee of the Whole

The Committee of the Whole is discussing two items: a revised policy for commemorative dedications in parks, trails, and open spaces, and a fence replacement at Lavington Park. The committee will make recommendations to Council on adopting the policy and approving the fence contract.

• Proposed Policy PW44 - Commemorative Dedications, including native tree list and bench/picnic table options
• Recommendation to approve Red Maple, Red Oak, or Norway Maple for tree planting at Lavington Child Care site
• Lavington Park fence replacement: 600' of 5' chain link fence for $14,216.27 from Accurate Fence Ltd., funded from Equipment Replacement Reserve

Council - Regular

The District of Coldstream Council is meeting to decide on several items, including a development variance permit for a garage height increase at 11910 Creek Drive, the adoption of the 2021-2025 Financial Plan Bylaw, a multi-family development permit for 7909 Kirkland Drive, and a telecommunications tower application from Freedom Mobile. They will also consider reports on signage, financial information, and community centre plans.

• Development Variance Permit 21-004-DVP (Skladan) for 11910 Creek Drive: staff recommend refusal of a garage height increase from 5 m to 6.41 m.
• Bylaw No. 1773: 2021-2025 Five Year Financial Plan, recommended for third reading and adoption.
• Development Permit 21-007-DP for 7909 Kirkland Drive: multi-family development with 20 semi-detached buildings and at least 90 parking spots.
• Freedom Mobile telecommunications tower: staff recommend informing Freedom Mobile that consultation is complete and the District does not object.
• Community Centre Advisory Committee recommends endorsing the Community Hall and Child Care Facility site plan and exterior design Option #1.

CANCELLED - Committee of the Whole

The Committee of the Whole meeting scheduled for April 6, 2021, has been cancelled. The next meeting is scheduled for April 19, 2021. A Community Centre Advisory Committee meeting will still be held on April 6, 2021.

• Committee of the Whole meeting cancelled
• Next meeting scheduled for April 19, 2021
• Community Centre Advisory Committee meeting on April 6, 2021

Council - Regular

Coldstream Council is meeting to hear presentations on the 2020 audited draft financial statements and a COVID-19 restart funding request from the Mackie Lake House Foundation. Council will consider approving the 2020 audited financial statements, a development variance permit for a secondary suite on Giles Drive, an industrial development permit for a juice production facility on Ricardo Road, and a $240,600 increase to the 2021 roads maintenance budget. The agenda also includes several routine reports and correspondence items.

• Approval of 2020 Audited Financial Statements
• Development Variance Permit for secondary suite at 7904 Giles Drive (reduce minimum lot area from 1,200 to 1,052 sq m)
• Industrial Development Permit for 6,000 sq ft juice production facility at 10036 Ricardo Road
• Increase 2021 Roads Maintenance budget by $240,600 from Roads Reserve
• Mackie Lake House Foundation requests $18,600 in COVID-19 restart funding

Committee of the Whole

The Committee of the Whole is discussing a proposed COVID-19 Safe Restart Grant-in-Aid program, which would distribute up to $50,000 from provincial grant funds to local non-profits affected by the pandemic. The committee will also consider new policies for photo identification cards for staff and firefighters, and for commemorative dedications. A verbal report on a potential three-way stop at Kalamalka Road and McClounie Road is also on the agenda.

• Proposed COVID-19 Safe Restart Grant-in-Aid program with $50,000 aggregate funding limit
• Policy TD25A Grant-In-Aid (COVID-19 Safe Restart) for organizations with >50% revenue loss or serving vulnerable people
• Policy PD23 Photo Identification Cards for permanent employees and firefighters
• Policy PW44 Commemorative Dedications
• Verbal report on three-way stop at Kalamalka Road and McClounie Road

Council - Regular

Council will consider first and second reading of the 2021-2025 Financial Plan Bylaw, adopt a zoning amendment for small-lot residential zones, and decide on funding for fire department equipment and a road reconstruction project. They will also receive correspondence on housing and consider committee recommendations for the Community Centre project.

• First and second reading of Financial Plan Bylaw No. 1773 for 2021-2025
• Adoption of Zoning Amendment Bylaw No. 1754 creating R1-B, R1-Bs, R2-A zones and rezoning properties at 176 Mt. Fosthall Drive, 171 Mt. Fosthall Drive, and 198 Sarsons Road
• Purchase of fire department equipment: $8,836.80 for forestry helmets and $17,659.74 for Provincial certification, funded from COVID-19 safe restart grant
• Westkal Road reconstruction from Kickwillie Loop to South End, estimated at $750,000, with tender to be issued
• Community Centre: engage LEED Consultant up to $112,000, approve specifications, and investigate fire suppression system

Committee of the Whole - 01 Mar 2021- CANCELLED

This meeting of the Committee of the Whole was cancelled and did not occur. No items were discussed or decided.

Special Council - Regular

This is a special council meeting with a single substantive item: a resolution to adjourn to an in-camera (closed) session to discuss preliminary negotiations for a proposed municipal service, citing Section 90(1)(k) of the Community Charter. The agenda is otherwise procedural, with no public decisions or discussions listed.

• Resolution to adjourn to in-camera meeting under Section 90(1)(k) of the Community Charter
• Discussion of preliminary negotiations for a proposed municipal service

Council - Regular

Coldstream Council will consider adopting a new Building Bylaw (No. 1758) and related amendments to fees, ticketing, and enforcement, as well as an amendment to park and public space rental fees. They will also discuss a petition to remove a three-way stop at the Kickwillie intersection, receive a January building report, and consider relocating the March 8 meeting due to public health orders. The agenda includes routine items like minutes and correspondence, plus a recommendation to move to an in-camera session.

• Adoption of Building Bylaw No. 1758 and consequential amendments (Nos. 1760-1762) to fees, ticketing, and enforcement
• Adoption of Parks and Public Spaces Fees Amendment Bylaw No. 1772 (Amendment No. 10)
• Discussion on petition to remove three-way stop at Kickwillie intersection
• Building report for January 2021
• Relocation of March 8, 2021 regular meeting to Municipal Hall due to public health order

Committee of the Whole

The Committee of the Whole will discuss two reports: replacing the Welcome to Coldstream signs and options for regulating carriage houses. Staff recommend a re-zoning plus development permit approach for carriage houses, which would be presented to the Advisory Planning Commission for comment before returning to the committee. The meeting will also adopt minutes from February 1, 2021.

• Replace Welcome to Coldstream sign with HDU laminated signage, estimated $6,000 plus taxes, with installation costs of $2,500-$3,000 for concrete or steel posts
• Consider four options for regulating carriage houses, with staff recommending re-zoning plus development permit model
• Adopt minutes from February 1, 2021 Committee of the Whole meeting

Council - Regular

Coldstream Council is meeting to receive the 4th Quarter 2020 policing report from the Vernon North Okanagan Detachment, hear a petition to remove a three-way stop at the Kickwillie intersection, and consider several bylaws including a fire training centre repeal, revenue anticipation borrowing, and parks fee amendments. They will also discuss a development variance permit refusal, a preliminary layout review extension, and various committee recommendations.

• Petition to remove three-way stop at Kickwillie intersection
• Development Variance Permit No. 20-022-DVP (Roberts) for 10047 Ricardo Road recommended for refusal
• Bylaw No. 1769 to repeal Intermunicipal Fire Training Centre Services Bylaw
• Bylaw No. 1771 Revenue Anticipation Borrowing Bylaw
• Bylaw No. 1772 to amend parks and public spaces rental fees

Special Council - Regular

Council will consider giving third reading and adopting Zoning Amendment Bylaw No. 1770, 2021, which reduces the maximum combined height of retaining walls with a fence on top from 3.2 m to 2.0 m and reinstates fence height regulations in the Kalavista Neighbourhood. A public hearing was waived, and written submissions were accepted until noon on February 1, 2021. The agenda includes several public comments, including concerns about a retaining wall at 8410 Kalavista Drive allegedly encroaching on park land and riparian areas.

• Third reading and adoption of Bylaw No. 1770, 2021 (Zoning Amendment No. 9) to reduce combined retaining wall/fence height from 3.2 m to 2.0 m
• Reinstates fence height regulations for Kalavista Neighbourhood (Kalamalka Road, Kalavista Drive, Kirkland Drive, Jacques Drive, Tebo Drive, Postill Drive, Cottonwood Lane, Torrent Drive)
• Public hearing waived; written submissions accepted until 12 pm February 1, 2021
• Public comments received, including concerns about a retaining wall at 8410 Kalavista Drive allegedly encroaching on park land and riparian area
• Meeting held via Zoom due to COVID-19 provincial health order

Committee of the Whole

The Committee of the Whole is discussing several items, including a review of planning and development policies, a regional growth strategy boundary review, a five-year review of the RCMP police service agreement, an audio/video upgrade for council chambers, and a new building bylaw. The committee will make recommendations to Council on these matters.

• Planning and Development Policy Review: staff recommend bringing policy reviews to Council over the first two quarters of 2021
• Regional Growth Strategy Boundary Review: staff recommend writing a letter of support to RDNO with no objections
• RCMP Police Service Agreement: staff recommend submitting comments to UBCM for the Five Year Review
• Council Chambers Audio Video Upgrade Phase 2: staff recommend Option #3, funded by $34,874 plus taxes from COVID-19 Safe Restart Grant
• New Building Bylaw: staff recommend first, second, and third reading of Building Bylaw No. 1758, 2020 and related amendment bylaws

Council - Regular

Council will hear presentations on Coldstream Creek sediment and contamination issues affecting Kalamalka Lake, and consider options including dredging, a detention pond, or a channel extension. They will also consider a new Building Bylaw and related fee and enforcement amendments, plus a proposal to repeal the Fire Training Centre agreement. Several items will be brought forward for decision at the February 8, 2021 meeting.

• Coldstream Creek outflow presentation: sediment loading, E. coli contamination, flooding; options include dredging, detention pond, channel extension
• Non-Adhering Residential Use in ALR application (Vegpro) at 10080 Ricardo Road — recommendation to forward to Agricultural Land Commission
• Building Bylaw No. 1758, 2021 and amendments to fees, ticket utilization, and bylaw enforcement bylaws — first, second, third reading
• Fire Training Centre MOU and Repeal Bylaw No. 1769, 2021 — approval and readings
• Finance Committee recommendations: Buchanan Road bike/pedestrian path study, Lavington Park fence estimate, playground equipment moved to 2021 budget, fire truck procurement

Committee of the Whole - 18 Jan 2021 - CANCELLED

The Committee of the Whole meeting scheduled for January 18, 2021, was cancelled. The next Committee of the Whole is scheduled for February 1, 2021. A Finance Committee meeting will be held on January 18, 2021.

• Committee of the Whole meeting cancelled
• Next Committee of the Whole scheduled for February 1, 2021
• Finance Committee meeting to be held January 18, 2021

Finance Committee

The Finance Committee will discuss and potentially recommend a 1.40% tax increase for the 2021 provisional budget, along with allocations of new growth revenue and surplus funds to cover operational costs. They will also review the 2021-2025 capital projects, including the replacement of a fire pumper truck, and consider transfers from reserve funds. The meeting includes adoption of the December 7, 2020 minutes and is largely focused on budget planning.

• Proposed 1.40% tax increase for 2021 operational costs
• $84,000 new growth revenue allocated to operational increases
• $13,090 Police cost increase funded from Police operating surplus
• $15,000 Fire Department budget increase for training centre and yearbook
• 2021-2025 capital projects include replacement of 2nd line pumper truck (Unit #51)

Special Council - Regular

The Coldstream council is considering Bylaw No. 1770, which would lower the maximum combined height of retaining walls and fences from 3.2 m to 2.0 m, and re-insert fence height measurement rules for the Kalavista neighbourhood. The bylaw is being read for the first and second time, and the public hearing is recommended to be waived.

• Bylaw No. 1770: reduces combined retaining wall and fence height limit from 3.2 m to 2.0 m
• Re-inserts Kalavista neighbourhood fence height measurement rules (based on road centre line)
• Applies to streets: Kalamalka Road, Kalavista Drive, Kirkland Drive, Jacques Drive, Tebo Drive, Postill Drive, Cottonwood Lane, Torrent Drive
• Public hearing for the bylaw recommended to be waived

Council - Regular

Council will consider adopting two zoning amendment bylaws: one creating a new R1C zone to allow carriage houses and secondary suites at 7506 Cunliffe Road, and another creating an R1-D zone for 503 Mt. Tanner Place. It will also adopt an amendment to the Advisory Planning Commission bylaw to allow three to five member appointments per year. The agenda includes routine items like the December building report, correspondence, and a recommendation to change the January 18 Committee of the Whole to a Finance Committee meeting.

• Adoption of Bylaw 1765 to rezone 7506 Cunliffe Road to R1C, allowing a carriage house
• Adoption of Bylaw 1768 to create R1-D zone for 503 Mt. Tanner Place
• Adoption of Bylaw 1767 to amend Advisory Planning Commission membership rules
• Public input on zoning amendments via electronic conference
• Correspondence on overdose crisis and 2021 recreation services budget

Public Hearing

The District of Coldstream is holding a public hearing to consider Bylaw No. 1768, which would rezone part of 503 Mt. Tanner Place from Residential Single Unit (R1) to a new Residential Small Lot Single Unit Two Zone (R1-D). The change would allow single detached homes on smaller lots (minimum 450 sq m) as the final phase of the Highlands at Kalamalka Lake development. Council will hear public input before deciding whether to give the bylaw third reading.

• Rezoning 503 Mt. Tanner Place from R1 to new R1-D zone
• New zone allows minimum lot area 450 sq m and frontage 16.5 m (vs. 835 sq m/23 m for R1)
• Applicant: Highridge Homes Ltd.; agent: Monaghan Engineering & Consulting Ltd.
• Property is 2.9 hectares (7.3 acres), vacant, in Coldstream Valley Development Permit Area
• Public hearing notices published Dec 21, 2020 & Jan 7, 2021; written submissions due Jan 6, 2021

Committee of the Whole - 04 Jan 2021 - CANCELLED

This meeting of the Committee of the Whole was cancelled. The agenda contains no items for discussion or decision.