Coldstream public meetings in 2022

Committee of the Whole

The Committee of the Whole received a report from the Chief Administrative Officer regarding the upcoming 2023-2026 Strategic Plan. The report outlines the framework for establishing community priorities in areas such as housing, infrastructure, and climate adaptation.

• Introduction of the 2023-2026 Strategic Plan process
• Review of core services including infrastructure, parks, and community safety
• Discussion of community themes: Housing, Recreation, Infrastructure, Climate Adaptation, and Communication

Public Hearing

The District of Coldstream is holding a public hearing regarding Bylaw No. 1811, 2022, to rezone a vacant lot from Residential Single Unit (R1) to Residential Single Unit with Secondary Suite (R1s). The proposal seeks to allow the construction of a new single-detached dwelling that includes a secondary suite of up to 90 m2.

• Rezoning of 8724 Braeburn Place from R1 to R1s
• Construction of a new single-detached dwelling with a secondary suite
• Bylaw No. 1811, 2022, Amendment No. 20

Council - Regular

Council will consider several items including a rezoning for a secondary suite and a request for temporary farm worker housing at 6765 Learmouth Road. The meeting also includes discussions on funding for sanitary sewer expansions and pier replacement at Kal Beach.

• Proposed temporary farm worker housing (5 mobile homes) at 6765 Learmouth Road
• Rezoning of 8724 Braeburn Place from R1 to R1s (Secondary Suite)
• Authorization of up to $347,500 from Road Reserve and $550,000 from Sanitary Sewer Surplus for Giles and Bel Air sewer expansion
• Approval of up to $500,000 for Kal Beach pier replacement using steel piles
• Approval of various 2023 Grant in Aid requests totaling over $45,000

Committee of the Whole

The Committee of the Whole will discuss a recommendation to rescind the Council Technology Allowance (Policy MC13) to improve cybersecurity and device control. The Committee will also review 2023 Grant in Aid requests to recommend funding for the upcoming budget.

• Recommendation to rescind Policy MC13 (Council Technology Allowance)
• Discussion of 2023 Grant in Aid applications for budget inclusion
• Review of multi-factor authentication and device ownership options
• Comparison of District-owned iPads ($1,055) versus $175 annual cash allowance

Council - Regular

Council will consider a development permit for a 90 m2 garden suite on a heritage-designated lot. Staff recommend referring the application to the Advisory Planning Commission due to concerns regarding architectural character and heritage compatibility.

• Development Permit 22-009-DP for a garden suite at 7804 Kidston Road
• North Okanagan Secondary Dwelling Design Competition report
• Proposal to rescind Policy MC13-Council Technology Allowance

Council - Special

The District of Coldstream Council will hold a special meeting on November 26, 2022. The session includes a move to an in-camera meeting to discuss municipal objectives and progress reports for the annual report.

• Resolution to adjourn to in-camera meeting under Section 90(1)(l) of the Community Charter

CANCELLED Committee of the Whole

The District of Coldstream Committee of the Whole meeting scheduled for November 21, 2022, has been cancelled. The next meeting is scheduled for December 5, 2022.

Council - Regular

The Coldstream Council is reviewing a rezoning application to change a lot from Residential Single Unit to Residential Single Unit with Secondary Suite. The meeting also includes a presentation of the Q3 2022 policing report and recognition of former Councillors.

• Rezoning application for 8724 Braeburn Place (R1 to R1s)
• Vernon North Okanagan Detachment 3rd Quarter 2022 Policing Report
• Recognition of former Councillors Richard Enns and Glen Taylor
• October 2022 Building Report for information
• Cancellation of the November 21, 2022 Committee of the Whole meeting

Council - Regular - 07 Nov 2022 - Inaugural Council Meeting

The inaugural 2022-2026 Council meeting includes the swearing-in of the Mayor and Councillors. Council is considering the final adoption of a bylaw to borrow $8.5 million for a new Public Works building and existing building renovations.

• Bylaw 1808-2022: Authorization to borrow $8.5 million for a Public Works building and renovations
• Oath of office for Mayor-elect and Councillors-elect administered by Judge Jeremy Guild
• Appointment of Acting Mayors for the 2022-2026 term
• Appointment of Mayor Hoyte, Councillor Cochrane, and Councillor Garlick as signing authorities
• Receipt of 2022 General Local Elections Official Results and Ballot Summary

Council - Regular

The Council will review a sound analysis regarding pickleball play at Creekside Park and discuss potential relocation costs. Other business includes reviewing the Head of the Lake Plan and authorizing various grants and contributions.

• Pickleball sound analysis and potential relocation from Middleton Park to Creekside Park
• Head of the Lake Plan data analysis and 'What We Heard' report
• $26,085.08 grant application for fire department equipment
• $4,110.62 contribution to the City of Vernon for Okanagan Regional Library Sunday funding
• Parks and Public Spaces Amendment Bylaw No. 1812, 2022 (Park Fees)

CANCELLED Committee of the Whole

The scheduled Committee of the Whole meeting for the District of Coldstream on October 3, 2022, has been cancelled. No business was conducted.

Council - Regular

Council will review the 2022 Coldstream Community Survey findings and consider bylaws to amend park fees and property tax exemptions. The meeting also includes recommendations regarding traffic infrastructure and wetland restoration.

• Parks and Public Spaces Amendment Bylaw No. 1812 (amending Park Fees)
• Permissive Tax Exemption Bylaw No. 1813 for 2023 property tax exemptions
• 2022 Coldstream Community Survey detailed report presentation
• Fall Open-Air Burning period designation (October 15–30, 2022)
• Proposed roundabout for Kidston and Kalamalka Road

Committee of the Whole

The Committee of the Whole is reviewing options to address sedimentation in Coldstream Creek. Staff recommends proceeding with a detailed design for a sediment basin and wetland restoration, with an estimated cost of $750,000 to be funded from Gas Tax Reserves.

• Proposed $750,000 sediment basin and wetland restoration project
• Discussion of three design options for the Lavington Wetland repairs
• Review of 2022 traffic counter information report
• Recommendation to bring traffic calming initiatives to the 2023 budgeting process
• Amendment Bylaw No. 1812, 2022, Amendment No. 12 regarding Park Fees

Committee of the Whole

The Committee of the Whole is reviewing a proposal to increase park user fees by 5.3% to align with the City of Vernon. They are also discussing a follow-up to the Coldstream Creek Sedimentation Study, which includes a recommendation for a $750,000 sediment basin and wetland restoration project.

• Proposed 5.3% increase to Park Fees (Amendment Bylaw No. 1812, 2022)
• Estimated $750,000 for Coldstream Creek sediment basin and wetland restoration
• Funding of creek project via Gas Tax Reserves
• Lavington Park repairs update

Council - Regular

The District of Coldstream Council will review a contract extension for Kalamalka Lake Beach food services and a second-quarter financial update. Additionally, Council will consider awarding a paving contract for Husband Road and appointing delegates for the Municipal Insurance Association BC.

• Paving contract award to Peters Brothers Construction LTD for Husband Road in the amount of $387,208.74 plus GST
• Contract extension for Food Services - Kalamalka Lake Beach to Kal Lake Food Services
• Review of the 2022-Q2 Financial Update report
• Appointment of Councillor Enns and Councillor Hoyte as MIABC voting delegates

CANCELLED-Committee of the Whole

The Committee of the Whole meeting for the District of Coldstream, originally scheduled for August 15, 2022, has been cancelled. No agenda items were provided for this session.

Council - Regular

The Council will review the 2nd Quarter 2022 policing report and a presentation on wildlife attractants. Discussion items include playground equipment purchases, a new walking path investigation, and a non-farm use application.

• Non-farm use application for 3380 Reservoir Road
• Playground equipment purchase for Lavington Park ($49,929.00)
• Playground equipment purchase for Coldstream Park ($44,074.00)
• Investigation of a buffered multi-use pathway on Aberdeen Road
• Riparian Development Permit for 8305 Westkal Road

CANCELLED - Committee of the Whole

This meeting agenda is only procedural boilerplate, indicating that the Committee of the Whole meeting scheduled for 2022-08-02 has been cancelled. No items are listed for discussion or decision.

Council - Regular

Council will consider several items, including adopting a zoning bylaw amendment for secondary suites, approving a ballot question for borrowing up to $8.5 million for a new Public Works Building, and deciding on a request to raise the Pride Flag. They will also discuss a joint grant application for emergency preparedness and a sewer petition. The meeting includes a delegation from Vernon Pride and a move to cancel the August 2 Committee of the Whole meeting.

• Adoption of Zoning Bylaw No. 1809, 2022 (secondary suites)
• Ballot question for $8,500,000 loan for Public Works Building at 8010 Aberdeen Road
• Joint grant application for Community Emergency Preparedness Fund
• Petition for sanitary sewer on Giles Drive, Bel Air Drive, and Coldstream Creek Road
• Request to raise Pride Flag August 8-14, 2022

Committee of the Whole

The Committee of the Whole will consider adopting the June 20, 2022 minutes, then adjourn to a closed (in-camera) session to discuss labour relations and preliminary negotiations for a municipal service. No public reports or discussion items are listed for this meeting.

• Adoption of June 20, 2022 Committee of the Whole minutes
• In-camera discussion under Section 90(1)(c) of the Community Charter (labour relations)
• In-camera discussion under Section 90(1)(k) (preliminary service negotiations)

Council - Regular

Council will decide on issuing an industrial development permit for a new building at 10047 Ricardo Road, and will consider forwarding an application to the Agricultural Land Commission for temporary farm worker housing. The agenda also includes adopting a bylaw amendment for mobile vendor fees and receiving the June building report. Public input is invited on these items.

• Industrial Development Permit No. 22-006-DP for a new industrial building at 10047 Ricardo Road (Aquila)
• Application 22-007-ALC for Non-Adhering Residential Use to allow Temporary Farm Worker Housing at 10118 Ricardo Road
• Adoption of Miscellaneous Fees and Charges Amendment Bylaw No. 1810, 2022, Amendment No. 9 (mobile vendor premium rate for Coldstream Station)
• Building Report for June 2022 to be received for information

CANCELLED Committee of the Whole

This meeting agenda is only procedural boilerplate. The Committee of the Whole meeting scheduled for 2022-07-04 in Coldstream, BC, was cancelled, with no items listed for discussion or decision.

• Meeting cancelled

Council - Regular

Council will consider several items including zoning text amendments for secondary suites, a mobile vendor fee bylaw, approval of the 2021 Annual Report, and funding for road designs. The meeting also includes routine adoption of minutes and a recommendation to cancel the July 4 Committee of the Whole meeting.

• Zoning Bylaw No. 1809, 2022 (Amendment No. 19) to update definitions and conditions for secondary suites
• Miscellaneous Fees and Charges Bylaw No. 1810, 2022 (Amendment No. 9) to add Mobile Vendor premium rate for Coldstream Station
• Approval of 2021 Annual Report
• Discharge of Notice on Title at 677 Cypress Drive (registered May 25, 1995)
• Detailed design funding: $15,000 for McClounie Road (Kalamalka Road to Coldstream Creek Road) and up to $70,000 for Coldstream Creek Road (McClounie Road to end of Kalamalka Lake), from Road Reserve

Committee of the Whole

The Committee of the Whole will discuss and possibly recommend approval of a new policy (PLD-037) guiding staff negotiations for Community Amenity Contributions (CACs) from developers during rezoning applications. They will also consider amendments to the Mobile Vending Policy (PLD-036) and a related fee bylaw to set a premium rate for mobile vendors at Coldstream Station. The agenda includes these two substantive items for discussion.

• Policy PLD-037: Community Amenity Contribution Negotiations policy
• Mobile Vending Policy (PLD-036) amendment
• Miscellaneous Fees and Charges Amendment Bylaw No. 1810, 2022 (premium rate for mobile vendors at Coldstream Station)

Council - Regular

Coldstream Council will consider adopting election-related bylaws, authorizing a loan for a new public works building, and approving several grant applications and service agreements. They will also discuss recommendations from the Committee of the Whole, including a citizen survey and a potential referendum on funding the public works yard.

• Adopt Automated Voting Machine Bylaw No. 1804, Mail Ballot Voting Bylaw No. 1805, and Election and Assent Voting Bylaw No. 1807
• First three readings of Public Works Building Loan Authorization Bylaw No. 1808 for $8,500,000
• Apply for $30,000 UBCM grant for extreme heat risk mapping and planning
• Approve $600/year subscription for Alertable mass notification software with RDNO
• Recommend referendum on $8.5M public works yard debt funding, phased tax increase over 3 years

Committee of the Whole

The Committee of the Whole is discussing three items: approving a citizen satisfaction survey, deciding on attendance and ministerial meeting requests for the 2022 UBCM convention, and recommending that Council fund a $8.5 million Public Works Yard replacement/renovation project through long-term debt, with a tax rate increase phased over three years and a referendum to coincide with the 2022 municipal election.

• Recommendation to approve citizen survey by Discovery Research Ltd., mailed to 1,600 residents with prizes from local businesses
• Recommendation to authorize up to 4 Council members to attend UBCM convention in Whistler, September 12-16, 2022
• Proposed $8,500,000 Public Works Yard project funded from long-term debt
• Proposed three-year phase-in of tax rate increase for debt servicing
• Referendum on Public Works Yard project to coincide with 2022 Municipal Election

Council - Regular

Council will consider three election-related bylaws for the October 15, 2022 local election: authorizing automated vote counting machines, allowing all electors to vote by mail, and updating election procedures. The agenda also includes discussion of the Alzheimer's Walk, correspondence on exterior lighting pollution, and a request for a letter of support for Vernon's Active Living Centre. The meeting will adjourn to an in-camera session for several confidential matters.

• First, second, and third reading of Automated Voting System Authorization Bylaw No. 1804, 2022
• First, second, and third reading of Mail Ballot Authorization Bylaw No. 1805, 2022
• First, second, and third reading of Election and Assent Voting Bylaw No. 1807, 2022
• Discussion on North Okanagan IG Wealth Management Walk for Alzheimer's (May 29, 2022)
• Correspondence re: 2022 SILGA resolution on exterior lighting pollution and City of Vernon's request for letter of support for Active Living Centre

CANCELLED - Committee of the Whole

This meeting of the Committee of the Whole was cancelled. The agenda contains no items for discussion or decision.

Council - Regular

Coldstream Council will hear presentations from the RCMP on first-quarter policing and from Tolko Industries, then consider adopting Bylaw No. 1803 setting 2022 tax rates and Bylaw No. 1802 amending cemetery care fund rates. The agenda also includes a special event exemption for Emmanuel Baptist Church, a building report, and a motion to cancel the May 16 Committee of the Whole meeting.

• Adoption of Bylaw No. 1803, 2022 Tax Rates
• Adoption of Bylaw No. 1802, Amendment to Coldstream Cemetery Care Fund Rates
• Special event exemption for Emmanuel Baptist Church's Church in the Park service
• Building Report for April 2022
• Cancellation of Committee of the Whole meeting on May 16, 2022

Committee of the Whole

The Committee of the Whole is meeting with no public discussion items on the agenda. The main action is a resolution to adjourn to an in-camera meeting to discuss labour relations or other employee relations under Section 90(1)(c) of the Community Charter. The agenda also includes approval of the agenda and minutes from the April 19, 2022 meeting.

• Adjourn to in-camera meeting for labour relations or employee relations discussion
• Approval of April 19, 2022 Committee of the Whole minutes
• No reports or items for public discussion

Council - Regular

Coldstream Council will consider several bylaws, including the 2022 tax rate bylaw, a zoning amendment for 725 Cypress Drive, and an update to cemetery care fund rates to comply with provincial law. They will also decide on the 2022/2023 Annual Operating Agreement, a noise exemption for the Lavington Fire Hall Society's Community Day, and policy directions on secondary suites and agri-tourism.

• Adoption of Zoning Bylaw Amendment No. 1801 for 725 Cypress Drive, changing zoning from RE2 to RE1
• First three readings of Bylaw No. 1802 to amend Coldstream Cemetery Care Fund rates for compliance with the Cremation Interment and Funeral Services Act
• First three readings of Bylaw No. 1803, the 2022 Tax Rates Bylaw
• Approval of the 2022/2023 Annual Operating Agreement
• Noise exemption for Lavington Fire Hall Society Community Day on July 9, 2022, from 12 pm to 11 pm

Public Hearing

The District of Coldstream is holding a public hearing on Bylaw No. 1801, 2022, which would rezone 725 Cypress Drive from Residential Estate Two (RE2) to Residential Estate One (RE1) to allow a future two-lot subdivision. Staff recommend denying the bylaw, noting the proposal is unchanged from a previous application denied by Council on July 26, 2021. The public hearing allows residents to comment before Council decides whether to give the bylaw readings.

• Rezoning application #22-001-ZON for 725 Cypress Drive from RE2 to RE1
• Proposal to subdivide approximately 2.4 hectares into two 1.2-hectare lots
• Staff recommendation to deny first and second reading, citing unchanged proposal from denied 21-010-ZON
• Public comments from neighbors raise concerns about drainage, slope stability, and water table
• Applicant submitted petition of support from five neighboring property owners

Committee of the Whole

The Committee of the Whole is discussing secondary suite policy direction, with staff recommending Option 1: no bylaw changes except clarifying confusing zoning language, and instead creating guidelines for future re-zoning applications. The committee will also consider a report on agri-tourism uses on Agricultural Land Reserve lands. The agenda includes approval of the March 7, 2022 minutes, which are unadopted.

• Staff recommend endorsing Option 1 for secondary suites: no bylaw changes, only clarify zoning language and create guidelines
• Discussion of four alternative approaches to legalizing secondary suites, including full legalization and loosening criteria
• Report notes Coldstream allows suites in some zones only; R1 most common zone has no suites
• Complaints about secondary suites: 19 in 2019, 7 in 2020, 9 in 2021
• Agri-tourism report recommends developing policies consistent with Agricultural Land Commission regulations

Council - Regular

Council will hear from the RCMP about a stakeholder consultation and Service Level Agreement, then vote on approving it. They will also consider a zoning bylaw amendment for 725 Cypress Drive, which staff recommend denying because the proposal is unchanged from one previously rejected. Other items include adopting the 2022-2026 Financial Plan and receiving routine reports.

• RCMP Service Level Agreement presentation and approval vote
• Zoning Bylaw Amendment No. 1801 for 725 Cypress Drive (RE2 to RE1) - staff recommend no readings
• Adoption of 2022-2026 Financial Plan Bylaw No. 1798
• Building report for March 2022
• Strategic Priorities Update - 1st Quarter

CANCELLED-Committee of the Whole

This meeting of the Coldstream Committee of the Whole, scheduled for 2022-04-04, has been cancelled. The agenda contains no items for discussion or decision.

Council - Regular

Council will consider adopting the 2021 audited financial statements, appointing BDO Canada LLP as auditor for 2022, and approving the 2021 Statement of Financial Information. They will also give third reading to the 2022-2026 Financial Plan Bylaw and consider a road closure bylaw for Grieve Drive. The agenda includes a presentation on the audit and a recommendation to set the spring open burning period for April 16 to May 1, 2022.

• Adoption of 2021 audited financial statements and appointment of BDO Canada LLP as auditor for 2022
• Third reading of 2022-2026 Financial Plan Bylaw No. 1798
• Adoption of Road Closure Bylaw No. 1800 for Grieve Drive
• Approval of 2021 Statement of Financial Information (SOFI)
• Designation of April 16 to May 1, 2022 as Spring Open Burning period

CANCELLED - Committee of the Whole

This Committee of the Whole meeting scheduled for March 21, 2022, has been cancelled. No items were discussed or decided.

Council - Regular

Council will consider several items, including a road closure bylaw for an undeveloped portion of Grieve Drive, adoption of bylaws to allow carriage houses and garden suites, and a development permit for 67 townhouse units at 243 Sarsons Road. The agenda also includes routine reports and correspondence for information.

• Road closure bylaw No. 1800 for Grieve Drive, exchanging 352.6 m² for 3,760 m² at Cosens Bay/Coldstream Creek intersection
• Adoption of OCP amendment Bylaw No. 1797 to add Urban Infill Development Permit area for carriage houses and garden suites
• Adoption of zoning amendment Bylaw No. 1792 to allow carriage houses and garden suites in R2, RE2, R1c, and RU-LH zones
• Development Permit No. 21-021-DP for 67 townhouse units at 243 Sarsons Road with conditions
• Adoption of Public Hearings for Zoning Bylaw Amendments Policy No. PLD37

Committee of the Whole

The Committee of the Whole is discussing a letter from Public Safety Canada about retroactive salary increases for RCMP members, with an estimated cost to Coldstream of $200,000 to $211,000. The committee will receive verbal updates from the Chief Administrative Officer and Director of Financial Administration. No other substantive items are on the agenda.

• Discussion of RCMP retroactive salary increase costs, estimated at $200,000-$211,000 for Coldstream
• Letter from Public Safety Canada dated February 28, 2022 regarding retroactive pay
• Verbal updates from CAO and Director of Financial Administration

Council - Regular

Council will consider issuing a development permit for a new commercial building for Sun Country Cycle at 16506 Kalamalka Road, including conditions on siting, parking, and landscaping. They will also vote on third reading for bylaws allowing carriage houses and garden suites, adopt nuisance light regulations, and discuss a title notice for an unpermitted pool and deck.

• Development Permit 21-024-DP for a new retail bike shop at 16506 Kalamalka Road, with building sited within 1.0 m of District lands and shared parking on District-owned lot
• OCP Amendment Bylaw No. 1797 to add Urban Infill Development Permit Area for carriage houses and garden suites
• Zoning Amendment Bylaw No. 1792 to allow secondary suites in R2, RE2, R1c, and RU-LH zones
• Adoption of four bylaws (1793-1796) regulating nuisance light, including unsightly premises and zoning amendments
• Section 57 notice on title for 5943 Highway 6 for pool and deck built without a building permit

Public Hearing

Council is holding a public hearing on two bylaws that would allow carriage houses and garden suites as secondary dwellings in single-family residential zones. One bylaw adds an Urban Infill Development Permit Area to the Official Community Plan to regulate the form and character of these units; the other amends the Zoning Bylaw to permit them in specific zones. The public can comment in person or electronically.

• Bylaw 1797 adds Urban Infill Development Permit Area (Section 20.13) to the OCP
• Bylaw 1792 amends Zoning Bylaw 1726 to allow secondary suites in R2, RE2, R1c, and RU-LH zones
• Carriage houses and garden suites limited to 90 m² floor area
• Public hearing notice published in Vernon Morning Star Feb 17-24, 2022
• Hearing at Municipal Hall, 9901 Kalamalka Road, 6:00 PM

CANCELLED - Committee of the Whole

This meeting of the Committee of the Whole was cancelled. No items were discussed or decided.

Council - Regular

The District of Coldstream Council is meeting to consider several land-use items, including a temporary use permit for a glampground, a road closure, and amendments to the Official Community Plan and Zoning Bylaw to allow secondary suites. Council will also hear policing and water protection presentations, and consider a contract award and financial plan bylaw.

• Temporary Use Permit 21-026-TUP for 6800 Learmouth Road (Utopia Feels 'Glampground') for one year, with a $2,500 security deposit
• Application for road closure of a portion of Grieve Drive
• Official Community Plan Bylaw No. 1797, 2022 Amendment No. 2 to add Urban Infill Development Permit Area for secondary suites
• Zoning Bylaw No. 1792, 2022 Amendment No. 15 to allow attached and detached secondary suites in R2, RE2, R1c, and RU-LH zones
• Award contract to RJames Management Group Ltd. for a truck with dump box, sander, and plow for $278,993.16

Public Hearing

The District of Coldstream is holding a public hearing on Zoning Bylaw Amendment No. 1796, 2022, which would add rules to control nuisance lighting on residential properties. The bylaw would restrict direct rays of light onto adjacent lots, ban flashing or blinking lights, and require shielding in residential zones. Council is also considering related nuisance and enforcement bylaws, and a resolution to lobby the province for broader lighting regulation powers.

• Zoning Bylaw Amendment No. 1796, 2022, Amendment No. 16 to regulate nuisance lighting
• Proposed rules: no direct rays onto adjacent lots, no flashing/blinking lights, no exterior neon in residential zones, shielding required
• Related bylaws: Unsightly Premises Amendment Bylaw No. 1793, Municipal Ticket Information Amendment Bylaw No. 1794, Bylaw Notice Enforcement Amendment Bylaw No. 1795
• Resolution to request BC Building Code amendment to allow local control of lighting fixtures
• Public hearing at Municipal Hall, 9901 Kalamalka Road, Coldstream, BC, 6:00 PM

Committee of the Whole

The Committee of the Whole will discuss and possibly recommend that Council approve the Terms of Reference for the Head of the Lake Master Plan, covering Kai Beach and surrounding areas. The plan would guide future land use, beach design, and parking decisions, with a proposed $75,000 budget and an 18-month timeline. The committee will also consider approving the December 6, 2021 meeting minutes.

• Discussion of Head of the Lake Master Plan Terms of Reference, including proposed study area, mandatory plan elements, and timeline
• Recommendation to launch a competitive Request for Proposals process in Q1 2022 for the master plan
• Plan budget of $75,000 allocated in the District's Financial Plan
• Plan elements include Kai Beach design, landscaping, traffic study, parking lot study, and commercial use assessment
• Approval of December 6, 2021 Committee of the Whole meeting minutes

Special Council - Regular

This is a special council meeting with a single substantive item: a resolution to adjourn to an in-camera (closed) session. The closed session is authorized under Section 90(1)(k) of the Community Charter to discuss preliminary negotiations about a proposed municipal service, which could harm the municipality's interests if held publicly. The rest of the agenda is procedural, covering agenda approval and adjournment.

• Resolution to adjourn to in-camera meeting under Section 90(1)(k) of the Community Charter
• Discussion of negotiations for a proposed municipal service at preliminary stages
• Reminder that late additions to the in-camera agenda must be noted in the resolution

Special Council - Regular

This is a special council meeting with a single substantive item: a resolution to adjourn to an in-camera (closed) session to discuss matters exempt from disclosure under provincial privacy law. The agenda contains no public decision items or discussion topics.

• Resolution to adjourn to in-camera meeting under Section 90(1)(j) of the Community Charter
• Discussion of information prohibited from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act

Council - Regular

Council is deciding on several land-use items: closing a section of Sarsons Road, adding urban infill development permits for secondary suites, zoning text amendments to allow secondary suites in certain zones, and regulating nuisance light. It will also consider funding corrections, a pavement management capital request, and a sedimentation study. The agenda includes multiple bylaw readings and public hearing scheduling.

• Road closure bylaw for Sarsons Road (Bylaw 1786) to exchange 1,742 sq m for 10,380 sq m of new roadway
• Urban Infill Development Permit bylaw (1797) for detached secondary suites, carriage houses, garden suites
• Zoning text amendments (Bylaw 1792) to allow secondary suites in R2, RE2, R1c, RU-LH zones
• Nuisance light regulation via four bylaws (1793-1796) and resolution to amend BC Building Code
• Pavement management: $816,407 for road resurfacing and $215,467 for geotechnical investigation

CANCELLED - Committee of the Whole

This agenda is procedural boilerplate: the January 17, 2022 Committee of the Whole meeting was cancelled. The next such meeting is scheduled for February 7, 2022, and a separate Finance Committee meeting will still be held on January 17, 2022.

• Meeting cancelled
• Next Committee of the Whole: February 7, 2022
• Finance Committee meeting: January 17, 2022

Finance Committee

The Finance Committee will discuss and potentially recommend approval of a $1.3 million pavement management program for 2022, including resurfacing three roads and geotechnical investigations. They will also review options for the Coldstream Creek sedimentation study and discuss the 2022-2026 financial plan, which proposes a 3.3% tax increase.

• $1,084,533 for resurfacing Husband Road, Kidston Road, and Matner Lane
• $215,467 for geotechnical investigation of condition 4 and 5 collector/arterial roads
• 2022 budget proposes $166,000 additional tax revenue and 3.3% tax increase
• Coldstream Creek sedimentation study options, including $570,000 wetland conversion
• Possible one-year pavement contract with two optional one-year extensions

Council - Regular

Council will review correspondence from the City of Vernon regarding the proposed Active Living Centre and decide on participation by April 25, 2022. They will also consider Finance Committee recommendations on road and culvert repairs, a sedimentation study, and reallocating COVID-19 Restart Grant funds for the Community Centre and Childcare Facility. The agenda includes adoption of previous minutes and a resolution to adjourn to an in-camera meeting.

• Active Living Centre: City of Vernon requests decision on participation by April 25, 2022
• Recommendation to bring back 1% tax increase to Road Reserve Budget
• Approve preliminary designs for pavement conditions on Learmouth Road and Park Lane
• Replace culvert on Learmouth Road in 2022 for $19,500 from Drainage Reserve
• Change $250,000 funding for Coldstream Community Centre and Childcare Facility from Building Reserve to COVID-19 Restart Grant