Daajing Giids public meetings in 2024
46 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Meeting
The Council is meeting to decide on the adoption of the OPS-002 Road Maintenance & Inspection Policy, which would replace the 2016 version. The body will also discuss New Year's Eve fireworks events.
- Proposed adoption of OPS-002 Road Maintenance & Inspection Policy
- Authorization of a letter to residents living on Privately Managed Roads
- Discussion of NYE Fireworks holiday events
Regular Council
The Daajing Giids Council will decide whether to adopt the Interim Housing Needs Report for the village. It will also conduct first and second readings of Bylaw 165‑2025 concerning the Northwest BC Resource Benefit Alliance Reserve. Additional items include decisions on the Accounts Payable Policy, the Grave Site Management Policy, and a referral to staff to pursue a BC Infrastructure Planning Grant if a suitable project is identified.
- Adopt Interim Housing Needs Report (housing needs assessment)
- First & second reading of Bylaw 165‑2025 – Northwest BC Resource Benefit Alliance Reserve
- Request for Decision – FIN‑014 Accounts Payable Policy
- Request for Decision – OPS‑008 Grave Site Management Policy (deferred to Jan 13 2025)
- Referral to staff to apply for BC Infrastructure Planning Grant if applicable
Emergency Management Executive Committee
The Emergency Management Executive Committee will adopt the agenda and minutes, then discuss several items of new business. These include a funding proposal from the North Coast Regional District to conduct a shared hazard, risk and vulnerability assessment for Haida Gwaii communities. The committee will also receive a $500 Wildfire Community Preparedness Day grant from FireSmart BC, examine elevation mapping LIDAR data, and continue work on a warming centre policy.
- $500 Wildfire Community Preparedness Day grant from FireSmart BC (for information)
- North Coast Regional District Indigenous Engagement Requirement Funding Project Proposal for a shared hazard, risk, and vulnerability assessment for Haida Gwaii communities
- FireSmart BC items listed under new business
- Elevation Mapping – LIDAR Data Share VDG PBC signed
- Unfinished Business: Warming Centre Policy documents (intake form, consent form, shelter occupant rights, etc.)
Youth Advisory Committee
The committee will adopt its final Terms of Reference and formally appoint a chair for the term. It will review a consultant support workplan for the Youth Recreation Consultation and Planning Project and consider a vacancy on the committee. Updates from Haida Gwaii Recreation and the Foundry project will also be discussed.
- Adopt Youth Advisory Committee Terms of Reference (V2) as circulated
- Elect a Committee Chair as outlined in the adopted Terms of Reference
- Review consultant support workplan for Youth Recreation Consultation and Planning Project
- Address a vacancy on the Youth Advisory Committee
- Provide Foundry project update and related correspondence
2025 Budget - Committee of the Whole
The provided document contains no agenda items, motions, or discussion points. It consists entirely of website login portal boilerplate.
Regular Council
The Village of Daajing Giids Council will decide on the 2025 meeting schedule and holiday office closures. Members will also review a new Accounts Payable Policy and a Grave Site Management Policy for future adoption. Additionally, the council will hear from Northern Health regarding an overnight emergency shelter program.
- Adoption of the 2025 Council Meeting calendar
- Review of FIN-014 Accounts Payable Policy
- Review of OPS-008 Grave Site Management Policy
- Delegate presentation from Jason Rupke (Northern Health) on Overnight Emergency Shelter Program
- Letter of support request for North Pacific Kelp Wild Food
Special
The Council is meeting to discuss a personnel matter. This item is designated as closed to the public under Community Charter s.90(1)(a).
- Closed session regarding personnel under Community Charter s.90(1)(a)
Emergency Management Executive Committee
The Emergency Management Executive Committee will approve the minutes from the October 25 meeting and consider several unfinished items, including a directive to develop a warming centre with health partners and to review extreme weather criteria. It will also examine a hazard risk vulnerability assessment covering slopes, mapping, landslides and permits. New business includes an update on Sturdy Creek flooding and drainage. Correspondence items note provincial emergency‑support training and the upcoming All Island Emergency Planning Committee meeting.
- Warming Centre Policy – Council directs Fire Chief and CAO to meet with Northern Health, Island Wellness Society and other stakeholders.
- Hazard Risk Vulnerability Assessment – review of slopes, mapping, landslides and related permits.
- Sturdy Creek Flooding & Drainage – CITZ update on the situation.
- Approval of the October 25 Emergency Management Executive Committee minutes.
- Correspondence: Ministry of Emergency Management & Climate Readiness ESS Directors Course; All Island Emergency Planning Committee meeting on Nov 27.
Regular Council
The Daajing Giids Council will adopt the agenda and minutes, hear reports from committees, and consider several items. A request for decision on winter holiday allocations will be voted on. The council will also review the draft 2025 meeting calendar and receive a presentation on the 101 Causeway South Facing Downtown Improvement Proposal, which cannot be decided at this meeting.
- Request for decision on winter holiday allocations
- Review of draft 2025 Council meeting calendar
- Lavoie Inc presentation: 101 Causeway South Facing Downtown Improvement Proposal (no decision allowed)
- Wastewater Treatment update – Urban Systems to present at Dec 16 council meeting
- Water Service SCADA update – WSP visit tentatively scheduled for Dec 3
2025 Budget - Committee of the Whole
The agenda for the Daajing Giids 2025 Budget Committee of the Whole meeting contains no listed items. It only shows a login interface and a notice that JavaScript is required for site operation. No decisions or discussions are detailed in the provided document.
Regular Council
The Village of Daajing Giids Council will adopt the minutes from its October meetings and discuss wastewater treatment updates, the 2025 Vancouver Island Regional Library budget, and a grant application for business facade improvements.
- Adoption of October 21 and 28 Council minutes
- Wastewater Treatment Update from Urban Systems
- 2025 Vancouver Island Regional Library budget updates
- Grant application for up to $20,000 for business facade improvements
- Request for decision on UBCM & AVICC 2025
Special Meeting
The Daajing Giids Council will consider a request to award a design services contract to WSP Canada Inc. for communications and SCADA upgrades to the village’s water treatment plant and related infrastructure. The contract is limited to a ceiling of $115,850, including taxes, and would be funded from the 2024 RBC Infrastructure and Asset Management grant. The proposal outlines a workshop, integration plan, and design phases to improve reliability of communications between the reservoir, yard, and plant.
- Award contract to WSP Canada Inc. for design services
- Ceiling limit of $115,850, including applicable taxes
- Funding from the 2024 RBC Infrastructure and Asset Management grant
- Scope includes communications and SCADA upgrades for the water treatment plant, reservoir, public works yard, and lift stations
- Project phases: workshop, integration plan, and design upgrades
Water Communications Upgrades - Committee of the Whole
The agenda posted for the Daajing Giids Water Communications Upgrades Committee of the Whole on 2024-10-28 contains only a login interface and no listed agenda items. Therefore no decisions, proposals, or public hearings are documented for this meeting.
Emergency Management Executive Committee Meeting
The Emergency Management Executive Committee will adopt the agenda and minutes, and continue work on a warming centre by directing the Fire Chief and CAO to meet with Northern Health, Island Wellness Society and other stakeholders. It will review the remaining $30K of EMCR Indigenous Engagement Requirements Funding Program for a second year. The committee will also discuss extreme‑weather alert criteria and consider updates to the VDG Emergency Management Program and landslide risk information.
- R2024/05/22/15 – Council directs Fire Chief and CAO to meet with Northern Health, Island Wellness Society and other stakeholders on warming centre development and policies
- $30K remaining funds for EMCR Indigenous Engagement Requirements Funding Program (second‑year funding)
- Review of Environment Canada Extreme Cold Criteria, Environment Canada Heat Alert Criteria, and Northern Health Heat Warning Criteria (Policy 514)
- Presentation of VDG Emergency Management Program (legislation, Emergency & Disaster Management Act, local programs)
- Discussion of landslide risks with accompanying photos
Regular Council
Council adopts Bylaw 164-2024 Permissive Tax Exemptions. Council rescinds Michael Drake’s corporate officer and approving officer roles, appoints Bill Beamish as interim Chief Administrative Officer and signing authority for village accounts at Northern Savings Credit Union. The meeting also receives a petition for a variance at 509 Oceanview Drive, an Urban Systems overview with a planned workshop on Nov 4, and recommendations to update the emergency‑management website and conduct training.
- Adoption of Bylaw 164-2024 Permissive Tax Exemptions
- Resolution to appoint Bill Beamish as interim CAO and corporate officer
- Resolution to remove Michael Drake as signing authority for Northern Savings Credit Union accounts
- Petition by Tara Rae for By‑law 64‑2013 variance for a horse at 509 Oceanview Drive
- Emergency Management recommendations: website update, VoyentAlert training, Great BC Shakeout 2024 testing
Regular Council
The Daajing Giids Council will vote to adopt Bylaw 163-2024, which reduces speed limits in village laneways. The meeting also includes a third reading of Bylaw 164-2024 on permissive tax exemptions, ratification of the 2024 Northwest Regional Benefit Alliance funding payment, and a request for decision on the Gwaii Trust 2024 Winter Holidays Fund grant. Additional items include a special project update on the seasonal gardener and a summer garden worker update.
- Adopt Bylaw 163-2024 Reduced Speed Limit in Village Laneways
- Third reading of Bylaw 164-2024 Permissive Tax Exemptions
- Ratify acceptance of 2024 Annual Payment from Northwest Regional Funding Agreement
- Request for Decision – Gwaii Trust 2024 Winter Holidays Fund grant
- Special Project Update – Seasonal Gardener (Summer Garden Worker)
Emergency Management Executive Committee
The Emergency Management Executive Committee will adopt the minutes from its July 26, 2024 meeting and review several correspondence items. It will take action on a Northern Health request for tsunami evacuation mapping and information. Unfinished business includes approval of the EMCR Indigenous Engagement Requirements Funding Program and a postponed high‑impact weather information call. New business covers the appointment of an Emergency Services Manager for Old Massett Village Council, second‑year funding for the EMCR Indigenous program, and discussion of the Great BC ShakeOut 2024.
- Adopt Village of Daajing Giids Emergency Management Executive Committee minutes of July 26, 2024
- Consider Northern Health tsunami evacuation mapping and information request (for action)
- Review EMCR Indigenous Engagement Requirements Funding Program – second year funding
- Appointment of Emergency Services Manager for Old Massett Village Council
- Discuss participation in Great BC ShakeOut 2024
Special
The Village of Daajing Giids is holding a special meeting to discuss personnel matters. The agenda includes a motion to exclude the public and move in camera.
- Motion to move in camera regarding personnel under Community Charter s. 90 (1)(a)
Committee of the Whole
The Village of Daajing Giids Committee of the Whole is scheduled to meet on September 4, 2024. The agenda text provided is procedural and does not contain details on specific decisions, contracts, or public hearings.
- Meeting scheduled for September 4, 2024
- Committee of the Whole session
- Procedural agenda text only
Regular Council
The Village of Daajing Giids Council is meeting to discuss youth recreation services, emergency management recommendations, and the location of an EV charging station. The body will also review bylaws regarding laneway speed limits and permissive tax exemptions.
- Bylaw 163-2024: Reduced Speed Limit in Village Laneways (third reading)
- Bylaw 164-2024: Permissive Tax Exemptions (first and second readings)
- Request for Decision on Charge North EV Charging Station location
- Request for Decision on Derelict Vehicles Project and registration form
- Youth Advisory Committee recommendations for fall programming and community engagement
Committee of the Whole
The agenda contains no listed items; only a login portal is shown. No decisions or discussions are detailed in the provided document.
Youth Advisory Committee
The committee is meeting to discuss options for community engagement, including surveys and in-person events. Members will review draft Terms of Reference and examine demographic and health data to inform youth recreation services.
- Recommendation to Council on hiring external facilitators for community engagement
- Review of Draft Terms of Reference for the Youth Advisory Committee
- Review of 2021 Census Demographics and 2023 BC Adolescent Health Survey
- Discussion of historical Youth Centre reports and Skidegate Youth Centre information
- Review of Haida Gwaii Recreation weight room and sports demographics
Youth Advisory Committee
The Committee is reviewing two service level scenarios for the Youth Centre: a full-service model costing $128,086.23 and a part-time model costing $75,957.96. Members are discussing options for community engagement, including paper questionnaires and open houses, to inform recommendations for Council.
- Full-Service Scenario budget: $128,086.23
- Part-Time Scenario budget: $75,957.96
- Review of Youth Centre financial history from 2019 to 2023
- Proposed community engagement via paper questionnaires for residents 18+
- Report from HG Rec regarding Summer Youth Programming
Youth Advisory Committee
The Youth Select Committee is meeting to review reports on youth centre operations and recreation policies. The body will discuss updating its Terms of Reference and developing options for community consultation regarding youth recreation services to provide recommendations to Council.
- Review of Summer Youth Program Report and DGYC Operations Report
- Discussion of Youth Centre policies REC-004, REC-006, REC-008, and REC-009
- Signing of Council Code of Conduct COU-006
- Updating Committee Terms of Reference for Council adoption
- Planning community consultation on Youth Recreation Services mission and mandate
Emergency Management Executive Committee
The Emergency Management Executive Committee is reviewing wildfire status updates, extreme weather responses, and drainage issues at Sturdy Creek. The body is also coordinating emergency support services and indigenous engagement requirements.
- Appointment of Heidi Archer to head coordination and administration of the Emergency Support Services group
- Update on Sturdy Creek drainage issues and provincial remediation discussions
- Review of BC Wildfire Category 1 campfire prohibition and wildfire status updates
- Discussion of VoyentAlert activation scheduled for July 31, 2024
- Invitation to a multi-jurisdictional marine response tabletop exercise on November 19-20
Regular Council
The Village of Daajing Giids Council will discuss a new bylaw for laneway speed limits and a $10,000 grant application for Youth Centre summer operations. The meeting also includes a second quarter budget variance report and updates on EV charging stations.
- Bylaw 163-2024: Reduced Speed Limit in Village Laneways (1st & 2nd reading)
- Request for $10,000 Rogers Community Grant for Youth Centre Summer operations
- Q2 2024 Budget Variance Staff Report
- Charge North EV Charging Station project update
- 2025 Permissive Tax Exemption applications
Regular Council
The Daajing Giids Council will meet to decide on appointing a Chief Administrative Officer and an Acting CAO. The agenda includes accepting the 2024-2034 Community Works Fund agreement and discussing water restrictions. Council will also review correspondence regarding housing legislation and internet access.
- Appointment of Chief Administrative Officer and Acting CAO
- Acceptance of 2024-2034 Community Works Fund agreement
- Compliance with Bill 44 housing legislation
- Update on Charge North EV charging station
- NCRD joint letter regarding Holland Rock weather station
Special
The Council scheduled a special meeting to discuss personnel matters in a closed session. This agenda contains only this procedural motion.
- Motion to exclude the public and move In Camera regarding personnel
Special Meeting
Council will consider a motion to exclude the public from the meeting. This is to discuss personnel matters under section s.90 (1) (a) of the Community Charter.
- Motion to move In Camera regarding personnel
Regular Council
The Daajing Giids Council will meet to adopt the 2023 Annual Municipal Report and the 2023 Statement of Financial Information. The agenda includes updates on wastewater, water restrictions, and Honna River levels. Council will also review reports regarding marine pollution and energy strategies.
- Adoption of 2023 Annual Municipal Report
- Adoption of 2023 Statement of Financial Information
- Proclamation of Hope Air Day
- Wastewater and water level updates
- Review of marine pollution and energy strategy reports
Special
The Village of Daajing Giids is considering a contract with WSP for emergency repair support at the Honna River Water Treatment Plant. The proposal covers SCADA system maintenance and troubleshooting following recent plant issues. The estimated $10,000 cost would be paid from Growing Communities Fund grant proceeds.
- Emergency support contract with WSP for Honna River Water Treatment Plant repairs
- Estimated contract cost of $10,000 funded by Growing Communities Fund grants
Regular Council
The Village of Daajing Giids Council will review reports on wastewater treatment upgrades, current water restrictions, and summer public works hiring. Members are expected to consider a letter supporting the ASIST Suicide Intervention Program and follow up on intergovernmental correspondence regarding Haida title and northern living allowances. Committee updates address emergency support services volunteer recruitment, accessibility week, and youth committee applications. The session concludes with an in-camera meeting for personnel, legal, and negotiation matters.
- Letter of support for the ASIST Suicide Intervention Program funding application
- Wastewater treatment project update and RFP drafting status
- Committee recommendations for UBCM attendance in Vancouver (September 16–20)
- Recruitment of volunteers for Emergency Support Services
- Current water restrictions and summer public works temporary hiring notice
Regular Council
The Village of Daajing Giids Council will review emergency management recommendations, including potential Sturdy Creek remediation talks with provincial ministries and the development of a Warming Centre for residents. Members will also consider updates on the $6000 Gwaii Trust Events Grant, student bursaries, and virtual communications policies that affect local outreach. Additionally, council is expected to receive a rise report censuring Councillor Embree for disclosing confidential in-camera meeting information.
- Emergency Management recommendations: amend terms of reference, direct staff to discuss Sturdy Creek remediation with provincial ministries, and develop a Warming Centre policy.
- 2024 Gwaii Trust Events Grant ($6000) special project update.
- Request for decision on virtual communications (Facebook).
- Business Facade Grant Round 2 open until May 31, 2024.
- Rise report: Council censures Councillor Embree for disclosing in-camera information from March and June meetings.
Special Meeting
The Village Council is meeting to adopt Bylaw 161-2024, which establishes a five-year financial plan for 2024 through 2028. The agenda also includes the adoption of Bylaw 162-2024 to set municipal, library, and hospital tax rates for 2024.
- Adoption of Bylaw 161-2024 (5 Year Financial Plan)
- Adoption of Bylaw 162-2024 (2024 Tax Rates)
- Residential tax rate of $2.2278 per $1,000 taxable value
- Utilities tax rate of $37.4952 per $1,000 taxable value
Public Presentation - 5 Year Financial Plan
This special meeting features a public presentation regarding the 5-Year Financial Plan. The agenda contains no other items for discussion or decision.
- Public presentation: 5-Year Financial Plan
Regular Council
The Daajing Giids Council will consider the third reading of the 5-Year Financial Plan and the 2024 tax rate bylaw. The agenda includes recommendations for summer youth recreation programming and the formation of a Youth Select Committee. The council will also recognize several upcoming proclamations.
- Third reading of Bylaw 161-2024 (5 Year Financial Plan)
- Third reading of Bylaw 162-2024 (Levying of Rates 2024)
- Recommendation for Haida Gwaii Recreation summer programming
- Proposal to strike a Youth Select Committee
- Sale of Bobcat and F-350 truck assets
Special Meeting
The Council is considering the first and second readings for the 2024–2028 Five-Year Financial Plan and 2024 tax rates. A public presentation regarding the financial plan is scheduled for May 6, 2024.
- Bylaw 161-2024: 2024–2028 Five-Year Financial Plan (1st and 2nd reading)
- Bylaw 162-2024: 2024 tax rates (1st and 2nd reading)
- Residential tax rate of $2.2278 per $1,000 taxable value
- Utilities tax rate of $37.4952 per $1,000 taxable value
- Public presentation for the financial plan scheduled for May 6, 2024
Emergency Management Executive Committee
The committee will consider adopting draft Terms of Reference for the Emergency Management Organization. Members are also reviewing an update on the Emergency Support Services trailer and discussing potential administrative resource pooling with other Haida Gwaii municipalities.
- Adoption of Draft Terms of Reference for the Emergency Management Organization
- Update on purchasing an Emergency Support Services (ESS) trailer
- Discussion on administrative resource pooling across Haida Gwaii
- Review of Bylaw 13-2006 regarding emergency measures
- Presentation from the Ministry of Emergency Management & Climate Readiness
Regular Council
The Daajing Giids Council will consider the 2024-2028 Five-Year Financial Plan and a new Code of Conduct. The agenda also includes decisions on business facade grants and equipment purchases for emergency services and public works.
- First and second readings of Bylaw 161-2024 (Five-Year Financial Plan)
- Adoption of Bylaw 160-2024 regarding Robertson Island Local Area Service
- Decisions on 2024 Business Facade Grant applications
- Request for authority to purchase an Emergency Social Services trailer
- Request for authority to purchase a Bobcat S76
Regular Council
The Council will consider the first, second, and third readings of the Robertson Island Local Area Service Bylaw. The agenda also includes reviewing community engagement results for a draft Business Licensing Bylaw. Additionally, updates on wastewater treatment and requests regarding emergency notification systems are scheduled.
- Robertson Island Local Area Service Bylaw 160-2024 readings
- Business Licensing community engagement results
- Appointment of Corporate Officer & Statutory Approving Officer
- Voyent Alert Emergency Notification System request
- Seasonal Public Works position(s) hiring
Special Meeting
The Council will receive a delegation from the Council of the Haida Nation and the Ministry of Indigenous Relations and Reconciliation. The presentation concerns the Haida Title Update.
- Delegation regarding Haida Title Update
Regular Council
The Daajing Giids Council will discuss next steps for Youth Recreation Services and a $50,000 NDIT grant application for the Misty Isles Economic Development Society. The agenda also includes updates on business licensing feedback and the Foundry BC expansion application.
- $50,000 NDIT Economic Development Capacity Building Grant application
- Youth Centre Programs and Facility Management report
- Foundry BC Expansion Application follow-up
- Appointment of Emergency Management Executive Committee
- Business Licensing Draft Bylaw community feedback deadline (March 20)
Regular Council
The Daajing Giids Council will discuss a request for a Warming Center Use Policy and proposed changes to how Notices of Motion are handled. The agenda also includes information on a $250 million regional agreement and a request for a report on 2023 Council compensation.
- Request for a 'Warming Center Use Policy' for the Firehall and Youth Centre
- Proposed new rules and requirements for Notices of Motion
- $250 million agreement for Northwest communities
- Decision requested on appointing a Deputy Corporate Officer
- Request for a report on 2023 Council remuneration and expenses
Regular Council
The Council will receive an update on short-term rentals and non-resident property owners in zoning. Members will also consider a new permissive tax exemption policy and community event plans for 2024. Additionally, the meeting includes discussions on grass cutting costs for the Community Club.
- Update on Non-Resident Property Owners and Short-Term Rentals in Zoning
- Request for Proclamation of January 29th as a Day of Remembrance and Action on Islamophobia
- Review of Permissive Tax Exemption Policy
- Discussion of Community Club grass cutting and snow plowing costs
- Contract with Northern Health to rent the Firehall for 'Wellness Wednesday'
Regular Council
The Council will discuss potential amendments to the Street and Traffic Bylaw regarding permits. Members will also consider updates to the Youth Centre Rental Policy and a new companion programming policy.
- Proposed amendments to Street and Traffic Bylaw no.56-2012
- Request to amend Youth Centre Rental Policy [REC-004]
- Adoption of a new Youth Programming Rental and Support Policy
- Update on Non-Resident Property Owners and Short-Term Rentals in Zoning
- Review of Business Licensing Bylaw public consultation plans
Regular Council
The January 15, 2024, meeting agenda includes discussions on the 2024 Business Facade Improvement Fund application process. Council will also review a draft letter to BC Ferries regarding services to Haida Gwaii and the North & Central Coast.
- 2024 Business Facade Improvement Fund application intake (Jan 15 – March 31)
- Draft Protocol Table letter to BC Ferries regarding regional service
- Correspondence regarding intersection concerns at Alder Street and Oceanview Drive
- Update on non-resident property owners and short-term rental zoning
- Review of Northern Health Strategic Plan 2025