East Gwillimbury public meetings in 2022
48 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Special Council
This special meeting includes a presentation from Rice Group on external servicing for the Woodbine One development (18574, 18818, 18948 Woodbine Avenue), covering new watermain and sanitary sewer construction starting January 2023, with impacts on Mount Albert Road, Woodbine Avenue, and the Civic Centre. Council will also continue its strategic planning workshop, discussing themes like sustainability, 15-minute neighbourhoods, and proposed strategic priorities. A confirming by-law (2022-101) will be enacted to formalize the meeting's proceedings.
- Presentation on Woodbine One external servicing: new watermain and sanitary sewer, interim pumping station at Woodbine Avenue and Mount Albert Road
- Sanitary sewer construction to begin January 2023, starting at Civic Centre (19000 Leslie Street) along Mount Albert Road
- Civic Centre parking lot to be repaved in summer 2023, including new asphalt and line painting
- Strategic planning workshop to validate priorities, including proposed 'Environmental Responsibility' as a stand-alone priority
- Confirming By-law 2022-101 to adopt meeting proceedings
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to review November 2022 financial reports, the year-end budget position, and a verbal update on the 2023 budget. They will also discuss the 2023-2026 strategic plan, a consultant report and growth plan, and a community relations committee budget request. The agenda includes routine items like adopting minutes and receiving correspondence.
- November 2022 Financial Report (SR2022-52)
- 2022 Budget Year End Position Report (SR2022-54)
- 2023 Budget verbal update
- 2023-2026 Strategic Plan
- 2023 Community Relations Committee Budget Request (SR2022-55)
Special Council
This is a special meeting of East Gwillimbury Town Council held as a strategic planning workshop. Council will receive a presentation on updating the 2022-2026 strategic plan, including validating strategic priorities, vision, and core purpose. The agenda also includes a confirming by-law to ratify the meeting's proceedings. No formal decisions are expected beyond receiving the presentation and passing the confirming by-law.
- Strategic planning workshop presentation dated December 13, 2022
- Discussion of emerging strategic priorities: responsible growth, complete communities, quality programs, environmental protection, culture of excellence
- Proposed new vision: 'To be a resilient, sustainable, and welcoming community that supports residents to connect to services, opportunity, and each other'
- Proposed new core purpose: 'Deliver value for tax dollars while providing quality services that residents want and need'
- Confirming By-law 2022-100 to adopt proceedings of the meeting
Municipal Council
East Gwillimbury Council will hold a statutory public meeting on a development charge by-law amendment, receive the 2023 proposed budget, and consider a submission to the province opposing development charge provisions in Bill 23. Council will also vote on several contracts, including a seven-year winter road maintenance agreement and an animal services agreement, plus multiple part-lot control exemptions and land transactions.
- Statutory public meeting on Development Charge By-law Amendment Background Study
- Proposed submission to province requesting repeal of development charge provisions in Bill 23, More Homes Built Faster Act, 2022
- Award of contract T-22-21 to Fermar Paving Limited for winter road maintenance, Nov 2023 to Mar 2031
- Animal Services Agreement with Wayne Jones Animal Control Services for $135,899.78 plus HST (2023), 5% increase in 2024
- By-law to levy interim taxes in 2023 (By-law 2022-94)
Accessibility Advisory Committee
The Accessibility Advisory Committee will discuss the Stopgap Foundation and an accessible washroom for the Holland Landing Community Centre. Members will also receive an update on the Town's Accessibility Plan.
- Stopgap Foundation discussion
- Accessible Washroom - Holland Landing Community Centre
- Accessibility Plan Update
East Gwillimbury Public Library Board
The Board is reviewing a master plan presentation from TCI Management Consultants regarding future library facilities and services. Members will also discuss the revised 2023 draft budget, the 2023 business plan, and ongoing board recruitment efforts.
- Master Plan presentation including a $15.9 million phase 1 for the HALP branch in Queensville
- Proposed $16.7 million construction for the Holland Landing location
- Proposed $9.5 million development for a Green Lane Corridor branch
- Review of the revised 2023 Draft Budget Report
- Discussion of the 2023 Business Plan Report
Special Council
This is a special meeting of East Gwillimbury Municipal Council. The main item is a motion to move into a closed meeting for council orientation, including a preliminary strategic plan overview and virtual town tour. After the closed session, council will rise and report, and endorse any directions given to staff. The meeting also includes a confirming by-law to ratify the proceedings.
- Closed meeting for council orientation and strategic plan overview (Municipal Act, Sec. 239 (3.1))
- Motion to rise and report from closed meeting and endorse staff directions
- By-law 2022-093 to confirm proceedings of the special meeting
Special Council
This is a special meeting of East Gwillimbury Town Council. The main item is a motion to move into a closed meeting for council orientation on procedure and administration, followed by a motion to rise and report. The agenda also includes a confirming by-law (2022-092) to ratify the meeting's proceedings. No public decisions or discussions are listed.
- Closed meeting for Council Orientation: Procedure and Administration Overview (Municipal Act, Sec. 239 (3.1))
- Motion to rise and report from closed meeting and endorse staff directions
- By-law 2022-092 to confirm proceedings of the special meeting
Special Council
This is a special meeting of East Gwillimbury Town Council. The main item is a closed session for council orientation and departmental overviews, followed by a confirming by-law to ratify any actions taken. No public decisions or discussions are on the agenda.
- Closed meeting for council orientation and departmental overviews (Municipal Act, Sec. 239 (3.1))
- By-law 2022-091 to confirm proceedings of the November 21, 2022 special meeting
Special Council - Inaugural Meeting
This is the inaugural meeting of the newly elected Town of East Gwillimbury council for the 2022-2026 term. The agenda includes ceremonial items such as the declaration of office for the mayor and ward councillors, a land acknowledgement, and remarks by the mayor. The only substantive item is a confirming by-law (2022-090) that ratifies the proceedings of the meeting. No other business or decisions are scheduled.
- Declaration of office for Mayor Virginia Hackson
- Declaration of office for all Ward Councillors
- Confirming By-law 2022-090 to adopt and ratify meeting proceedings
- Land acknowledgement statement
- Remarks by Mayor Hackson and members of council
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to receive the September 2022 financial report, which shows 70% of the operating budget spent and 35% of revenue generated, and to get verbal updates on the 2023 budget, the Master Plan, and Council activities. The board will also discuss board recruitment and receive the CEO's administrative report and third-quarter operations report. The meeting includes a closed session for labour relations and employee negotiations.
- September 2022 Financial Report: 70% of operating budget spent, 35% of target revenue generated
- Friends of the Library donated $1,150 for Wish List items (Immersive books, heat press, Books for Babies)
- Author event with Ann Marie MacDonald scheduled for November 24
- Board recruitment discussion following resignations of two board members
- Closed meeting for labour relations and employee negotiations
Municipal Council
East Gwillimbury Council will consider two requests for exemptions to the Fireworks By-law 2012-088 for Diwali displays, and receive correspondence about a proposed full closure of Yonge Street in Holland Landing. The agenda is otherwise largely procedural, with no reports or resolutions scheduled.
- Fireworks exemption for Diwali at 49 Royal Amber Crescent on Oct 29, 7:30-8:00 p.m.
- Fireworks exemption for Diwali at Vista Hills Park, Holland Landing on Oct 24, 8:00-8:30 p.m.
- Correspondence from York Region about full construction closure of Yonge Street by Holland Landing Airpark
- Appointment by-laws for Environmental Advisory, Heritage Advisory, Library Board, and Economic Development Advisory committees
- Acknowledgment of service for D. Sinclair and Councillor Persechini
Committee of Adjustment
The East Gwillimbury Committee of Adjustment will consider three minor variance applications at its September 28, 2022 meeting. Two applications seek to widen driveways, and one seeks to construct a widened driveway and an addition. The agenda also includes adoption of the August 31, 2022 minutes and other routine business.
- Minor variance A.16.22: Brendon Dahmer, 57 Donlands Avenue, widened driveway and addition
- Minor variance A.19.22: Mairaj Pasha, 100 Forest Edge Crescent, widened driveway
- Minor variance A.20.22: Marina Temov, 319 Silk Twist Drive, widened driveway
- Adoption of minutes from August 31, 2022 meeting
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to discuss and decide on several items, including the 2023 budget report, a library lockers report, and an electronic monitoring policy. The board will also receive updates on municipal elections, COVID-19, and council activities. Consent items include adoption of previous minutes and various staff and financial reports.
- 2023 Budget Report to Library Board (SR2022-38)
- Library Lockers Report (SR2022-39)
- Electronic Monitoring Policy
- Adoption of June 27, 2022 minutes and in-camera minutes
- Municipal contract awards for external audit services and HALP
Municipal Council
East Gwillimbury Council is deciding on 2023 interim spending authority totaling $33.7 million for operating and capital budgets, and considering removal of holding symbols for the Sharon West Community pending a tri-party sewer agreement. The agenda also includes a deputation on Howard House relocation, budget presentations, a development charge by-law amendment notice, speed reduction on Herald Road, and two noise by-law exemption requests.
- Approve 2023 interim operating spending of $21,686,927 and capital spending of $12,020,252
- Remove holding (H1) symbols for Sharon West Community via By-laws 2022-077 to 2022-083
- Reduce speed limit on Herald Road between Woodbine and Warden Avenues from 70 km/h to 60 km/h
- Grant noise by-law exemptions for fundraiser at 69 Main Street, Mount Albert and wedding at 18974 Leslie Street
- Authorize public meeting on December 6, 2022 for Development Charge By-law Amendment
Municipal Council
East Gwillimbury Council is deciding on several major items, including awarding a $76.5 million construction contract for the Health and Active Living Plaza, approving a $403,000 external audit services contract with KPMG, and considering a tri-party agreement for the Sharon Trunk Sewer project. The agenda also includes a deputation from the Women's Support Network of York Region seeking increased funding for sexual assault centres, and a notice of motion on road ecology measures.
- Award $76,523,000 contract to Aquicon Construction for Health and Active Living Plaza, plus $2,250,000 for contract administration
- Award $403,000 external audit services contract to KPMG LLP for seven-year term
- Approve $139,500 budget for East Gwillimbury Sports Complex ice resurfacer replacement
- Enter Sharon Trunk Sewer In-Line Storage Tri-Party Agreement with York Region and Sharon West Landowners Group
- Approve resident connection fees for fibre-to-the-home broadband expansion to 188 addresses
Committee of Adjustment
The East Gwillimbury Committee of Adjustment will hold a public meeting to decide on five minor variance applications. These include proposals for a new detached garage, a new home, a driveway widening, a building addition, and a new use at a property. The committee will also adopt minutes from its July 27, 2022 meeting.
- A.14.22: Detached garage (7.4m height, closer to front lot line, gravel driveway) at 19894 Yonge Street
- A.15.22: New detached home at 14 Peter Schneider
- A.16.22: Driveway widening at 57 Donlands Avenue
- A.17.22: Building addition at 18287 Yonge Street
- A.18.22: New use at 20489 Leslie Street
Special Municipal Council
This special meeting of East Gwillimbury Council includes receiving updates and considering by-laws, notably removing the holding symbol for the Wycliffe Thornridge Sharon Corners development, which was deferred from the July 19 meeting. The agenda also includes adopting minutes, receiving a verbal update on a provincial grant, and entering a closed session for personnel and legal matters. A by-law to temporarily close Margaret Graham Crescent for a street party is being repealed because the event was cancelled.
- By-law 2022-056 to remove Holding Symbol at 1420 Mount Albert Road and 19202 Leslie Street (Wycliffe Thornridge Sharon Corners)
- By-law 2022-074 to repeal temporary road closure of Margaret Graham Crescent for cancelled street party
- By-law 2022-069 to appoint members to North Union Community Group
- Verbal update on Provincial Grant for Tapestry of Taste
- Closed meeting for employee matter, committee appointments, and solicitor-client privileged advice
Municipal Council
East Gwillimbury Council is meeting to receive a presentation reviewing the 2018-2022 Council term, covering growth, COVID-19 response, and strategic priorities. The agenda also includes a zoning correction for the Sharon Temple, a heritage district update, and a by-law to permit museums at that site. Most other agenda sections are procedural or have no items.
- By-law 2022-070 to amend zoning to permit museums at 18974 Leslie Street (Sharon Temple)
- Zoning correction memo for 18974 Leslie Street (Sharon Temple)
- Sharon Heritage Conservation District project update
- Announcement of Angela Ramsey as new East Gwillimbury Public Library CEO
- Correspondence noting Character Community York Region ceasing operations June 30, 2022
Municipal Council
East Gwillimbury Council will consider several development items, including removing a holding symbol for Sharon Corners Phase 2, approving a site plan for a logistics centre on Woodbine Avenue, and a self-storage facility on Bales Drive East. They will also discuss a pilot project for urban shoulders on Colonel Wayling Blvd and a $3.67M grant for watermain upgrades. The agenda includes routine items like minutes, by-laws, and a closed meeting for personnel matters.
- Removal of Holding (H1) symbol for 1420 Mount Albert Road and 19202 Leslie Street (Sharon Corners Phase 2)
- Site plan approval for advanced logistics centre at 18574, 18818, 18948 Woodbine Avenue (SPA.22.03)
- Site plan approval for self-storage facility at 122-132 Bales Drive East (SPA.21.10)
- Grant of $3,666,500 for watermain upgrades under ICIP Green Infrastructure Stream
- Resolution to restrict purchases of goods traced to Russia
Committee of Adjustment
The Committee of Adjustment will hold a public meeting to consider two minor variance applications. Staff recommend approval for both, subject to conditions. The first application seeks to allow a larger home addition and garage on Warden Avenue, and the second seeks to allow a wider garage and driveway on Farr Avenue.
- A.09.22: Variance to allow 683.47 sq m total ground floor area (limit 500 sq m) and 223 sq m detached garage (limit 120 sq m) at 20682 Warden Avenue
- A.12.22: Variance to allow 11.43 m garage width (limit 9.0 m) and 22.37 m driveway width (limit 9.5 m) at 27 Farr Avenue
- Both applications are recommended for approval by planning staff
- Conditions include site plan approval for A.09.22 and grading plan and tree protection for A.12.22
- Meeting includes adoption of May 25, 2022 minutes
Municipal Council
East Gwillimbury Council is meeting to consider several key items, including adopting the Town's updated Official Plan and approving the 2021 audited financial statements. The agenda also includes decisions on development-related matters, budget requests for park projects, and temporary road closures for street parties.
- Adoption of the updated Official Plan and Town-wide Urban Design Manual (By-law 2022-058)
- Approval of 2021 audited financial statements and revised reserve allocation
- Temporary use zoning by-law and site plan for a Garden Suite at 21035 Leslie Street
- Mid-year budget requests: $80,000 for Oriole Wilderness Park design and $75,000 for Soldiers Bay Educational and Recreation Pier
- Temporary road closures for street parties on Birchard Blvd (July 9) and Margaret Graham Crescent (August 20)
Municipal Council
East Gwillimbury Council is meeting to decide on several development items, including zoning amendments for Woodbine Ave properties, a site plan for a new public school, and contracts for the Health and Active Living Plaza. They will also receive updates on COVID-19, emergency management, and provincial housing legislation, and consider a noise by-law exemption for weddings at Sharon Temple.
- Approve zoning by-law amendment (ZBA.22.01) to rezone Phase 2 lands at 18818 and 18948 Woodbine Ave from Rural to Employment Prestige and Environmental Protection
- Approve site plan (SPA.21.17) for new two-storey public elementary school at 900 Murrell Blvd (Sharon Public School)
- Approve revised budget of $246,000 for Civic Centre Roof Replacement (Capital Project CP21-007)
- Authorize negotiations with Rice Group and Queensville Properties for fill and topsoil for Health and Active Living Plaza
- Grant noise by-law exemption for four weddings until 1:00 a.m. at 18974 Leslie Street (Sharon Temple)
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to receive the CEO's April 2022 administrative report and first quarter comparison report, along with consent items including minutes, correspondence, and financial reports. The board will also receive verbal updates on COVID-19 capacity restrictions, in-person board meetings, and a provincial elections strategy. A closed session is scheduled for labour relations or employee negotiations.
- Adoption of April 26, 2022 minutes
- April 2022 Library Transactions Summary
- CEO's Administrative Report, April 2022 (SR2022-20)
- First Quarter Comparison Report, May 2022 (SR2022-21)
- Right to Disconnect Policy (pages 31-33)
Committee of Adjustment
The East Gwillimbury Committee of Adjustment will hold a public hearing on May 25, 2022, to consider four minor variance applications. These include a driveway widening at 87 Jim Mortson Drive, a home addition with accessory structure at 20682 Warden Avenue, a detached garage at 45 John Rye Trail, and an addition to an existing building at 21894 Woodbine Avenue. Staff recommend approval for the first application, deferral for the second, and decisions on the remaining two are pending.
- A.08.22: Andes Lo proposes driveway widening to 6.71m and reduced parking space (3.0m x 4.27m) at 87 Jim Mortson Drive; staff recommend approval.
- A.09.22: Heather Asquith proposes home addition and accessory structure at 20682 Warden Avenue; staff recommend deferral pending a Natural Heritage Evaluation.
- A.10.22: Dan Stone proposes a new detached private garage at 45 John Rye Trail.
- A.11.22: Raymond McCarthy proposes an addition to an existing building at 21894 Woodbine Avenue.
Municipal Council
East Gwillimbury Council is meeting to consider several items, including a zoning by-law amendment for cannabis production facilities, a $510,500 contract for Yonge Street revitalization detailed design, and a public meeting on a zoning amendment for properties on Woodbine Avenue. The agenda also includes routine items like adopting minutes and receiving reports on building activity and COVID-19 recovery.
- Direct purchase award of $510,500 to Cosburn Giberson Landscape Architects for Yonge Street Revitalization Detailed Design (RFP P-22-17)
- Town-initiated zoning by-law amendment to regulate cannabis production facilities (ZBA.22.04)
- Statutory public meeting for zoning by-law amendment at 18818 & 18948 Woodbine Avenue (ZBA.22.01)
- Extension of draft plan approval for Queensville Properties Phase 4 and Phase 5 subdivisions
- By-law to establish a Climate Change Initiatives Reserve Fund
Municipal Council
East Gwillimbury Council is meeting to receive updates and make decisions on several items, including a growth management presentation that proposes supporting membrane bioreactor technology and an interim treatment plant to address sewage servicing gaps. Council will also consider awarding contracts for customer relationship management software and landscape architectural services, and will vote on the 2022 tax levy by-law and other routine matters.
- Award Contract P-22-09 to MuniPaaS Corporation for $182,388.22 for customer relationship management software
- Award RFP P-22-03 to MBTW Group for $155,000 (plus $25,000 additional funding) for Civic Centre Precinct design
- By-law 2022-038 to levy and collect 2022 taxes
- By-law 2022-039 to close Main Street in Mount Albert for Sports Day and Spring Fair (June 3-5)
- Authorize agreement with Shades of Hope Wildlife Refuge for $7,000 annually and pilot with Town of Aurora for wildlife removal
Appeals Committee
The Appeals Committee will hear a fence variance application for 4800 Herald Road, Mount Albert, seeking relief from Section 5.1 of By-law 2019-130 to build an 8-foot wood fence in the front and side yards. The committee will vote to grant or deny the request. The agenda also includes adoption of minutes from the September 28, 2021 meeting. No other appeals or correspondence are listed.
- Fence variance application for 4800 Herald Road, Mount Albert, to allow 8-foot wood fence in front and side yards
- Committee to grant or deny relief from Section 5.1 of By-law 2019-130
- Adoption of minutes from September 28, 2021 Appeals Committee meeting
- No presentations, deputations, or correspondence on the agenda
Committee of Adjustment
The Committee of Adjustment will hold a public hearing to decide on a minor variance application (A.07.22) from Jeff & Kaela Vanderlugt for 3 Oakridge Court. The applicants seek to reduce the exterior side yard setback for a proposed in-ground pool from the required 7.5 metres to 4.9 metres. Staff recommend approval, subject to conditions from the Parks and Engineering divisions. The meeting will also adopt minutes from the March 30, 2022 meeting.
- Minor variance application A.07.22 for 3 Oakridge Court to allow a reduced exterior side yard setback of 4.9m for a new in-ground pool (required 7.5m)
- Staff recommendation to approve the variance, subject to conditions including tree protection fencing and grading plan approval
- Adoption of minutes from the March 30, 2022 Committee of Adjustment meeting
Accessibility Advisory Committee
The Accessibility Advisory Committee will receive a staff presentation on the Official Plan Review, approve the minutes from the February 23, 2022 meeting, and discuss several business items including a draft flyer status update, presence at town events, the Accessibility Plan, and resumption of in-person meetings.
- Staff presentation on Official Plan Review
- Adoption of February 23, 2022 minutes
- Draft flyer status update
- Committee presence at town events
- Accessibility Plan update
Municipal Council
East Gwillimbury Council is holding a statutory public meeting on a town-initiated zoning by-law amendment for cannabis production facilities, and will consider several development and infrastructure items. Key decisions include approving a site plan for 86 townhouses, awarding a $205,910.75 tender for a pickleball court, and requesting a pedestrian crossover. The agenda also includes routine items like minutes adoption and by-laws.
- Public meeting on zoning by-law amendment for cannabis production facilities (ZBA.22.04)
- Tender award to Lomco Limited for $205,910.75 for pickleball court and walkway at Ross Family Complex
- Site plan approval for 86 townhouses at 19202 Leslie Street and 1420 Mount Albert Road
- Request to Region of York for pedestrian crossover at Mount Albert Road and Countryman Road, with $60,000 town funding
- By-laws for part lot control exemptions for Regal Crest Homes and Oxford Subdivision Phase 1
Special Council
This is a special council meeting focused on a Growth Management Council Education Workshop. Council will receive a presentation on projected population and employment growth to 2051, development demand, and the critical challenge of sewage servicing capacity. The workshop outlines potential interim solutions, including a private sewage proposal and an interim treatment plant, and includes recommendations for council's consideration. The meeting also includes a confirming by-law for the proceedings.
- Growth forecast: population from 36,500 to 127,600 by 2051 (249% increase)
- Sewage servicing: York Durham Sewage Solution (YDSS) at 74% of allocation used; Upper York Sewage Solution (UYSS) delayed, awaiting EA approval since 2014
- Recommendation to support Redwood/Goldstein private sewage proposal in principle
- Recommendation to endorse interim treatment plant concept to bridge gap until UYSS
- By-law 2022-034 to confirm the special meeting proceedings
Municipal Council
East Gwillimbury Council is meeting to consider several items, including a proposed $405,000 advance payment to YorkNet to expedite fibre connections to the library and fire station, approval of a heritage demolition at 20753 McCowan Road, and a road closure for a street festival. The agenda also includes routine items like adopting minutes, receiving reports, and appointing committee members.
- Proposed $405,000 advance to YorkNet for fibre build to connect Library/Ross Family Community Centre and Emergency Services Station 26
- Approval to demolish heritage structures at 20753 McCowan Road for inclusion into York Region Forest System
- Endorsement of Terms of Reference for Sharon Heritage Conservation District Study
- Road closure of Judah Doan Way for street festival on August 7, 2022, 8:30 a.m. to 5:00 p.m.
- Receipt of $50,000 donation from Dunin Foundation
Committee of Adjustment
The Committee of Adjustment will hold an electronic meeting on March 30, 2022, to consider one minor variance application (A.06.22) from John and Sheri Kacsala for 14 Pleasant Avenue. The applicant proposes to relocate the house forward to allow more room for a septic bed, requiring a reduction in the minimum front yard setback from 7.0 metres to 5.0 metres. Staff recommend approval, finding the variance meets the four tests of the Planning Act. The agenda also includes the appointment of Arjun Singh as Secretary-Treasurer and adoption of minutes from January and February 2022.
- Minor variance A.06.22: reduce front yard setback from 7.0m to 5.0m at 14 Pleasant Avenue (applicants John & Sheri Kacsala)
- Staff recommendation: approve the variance with no conditions
- Appointment of Arjun Singh as Secretary-Treasurer to the Committee of Adjustment
- Adoption of minutes from January 26 and February 23, 2022 meetings
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board will receive presentations on the Town's Official Plan update and the Library Master Plan Phase 1, along with updates on board recruitment and a policy review. The board will also adopt minutes, financial reports, and correspondence. This is a regular meeting with no major decisions expected.
- Presentation by Adam Robb, Senior Planner, on Official Plan Update
- TCI Management Consultants to present Library Master Plan Phase 1 Update
- Board Legacy and Recruitment Subcommittee update on trustee recruitment strategy
- Adoption of February 28 and March 9, 2022 minutes
- 2022 February financial report and CEO administrative report
Special Council - 22 Mar 2022 5:30PM
This is a special meeting of East Gwillimbury Town Council with a single substantive item: a closed session to discuss a labour relations matter under the Municipal Act. The agenda also includes a routine confirming by-law to ratify the meeting's actions. No public deputations are scheduled.
- Closed meeting for labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d))
- Confirming By-law 2022-023 to adopt and ratify proceedings of the special meeting
Special Council
This is a special meeting of East Gwillimbury Town Council. The main item is a motion to enter a closed session for education or training on Equity, Diversity and Inclusion, as permitted under the Municipal Act. The agenda also includes a confirming by-law to ratify the meeting's proceedings. No public deputations are scheduled.
- Closed meeting for Equity, Diversity and Inclusion training (Municipal Act, Sec. 239 (3.1))
- By-law 2022-022 to confirm the proceedings of the special meeting
Special East Gwillimbury Public Library Board
This is a procedural special meeting of the East Gwillimbury Public Library Board. The agenda contains only routine items: call to order, declarations, agenda adoption, new business, and a planned closed session under the Municipal Act for labour relations or employee negotiations. No specific decisions or discussion items are listed on the public agenda.
- Closed meeting scheduled for labour relations or employee negotiations (Municipal Act, Sec. 239 (2) (d))
Municipal Council
East Gwillimbury Council is meeting to receive updates on COVID-19 and a 'Build Back Better' recovery presentation, hear a deputation on pedestrian safety in Mount Albert, and consider several reports and by-laws. Key decisions include endorsing principles for municipal servicing of condominiums, approving a new noise by-law, awarding contracts for internet voting and vote tabulators, and approving a by-law to close roads for the Mount Albert 5k Run/Walk. The agenda also includes a closed session for personnel, land, and litigation matters.
- Noise By-law 2022-018 to regulate noise in the Town
- Award of contract to Scytl Canada for internet voting system
- Award of contract to Dominion Voting Systems for optical scan vote tabulators
- By-law 2022-019 to prohibit through traffic on Main Street, Centre Street, Doane Road and King Street in Mount Albert for the 5k Run/Walk on June 4, 2022
- Firehouse Subs Grant of $7,332.40 for Emergency and Community Safety Services
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to handle routine business, including adopting minutes, receiving financial reports, and discussing the CEO's administrative report. The agenda also includes a presentation thanking the Good Sheppard Day Care Centre, a trustee self-evaluation, and reports on board legacy and recruitment. The meeting will conclude with a closed session for personal matters.
- Trustee Self-Evaluation
- 2022 January Financial Report - SR2022-09
- CEO's Administrative Report, January 2022 - SR2022-10
- Library Board Legacy and Recruitment Report - SR2022-11
- Thank You Presentation to Good Sheppard Day Care Centre
Accessibility Advisory Committee
The Accessibility Advisory Committee is meeting to discuss routine business, including a draft flyer status update, social media plans, an accessibility plan update, and presence at town events. No presentations, site plans, or correspondence are scheduled. The agenda is largely procedural with updates and discussions.
- Draft flyer status update
- Social media plans
- Accessibility Plan update
- Committee presence at town events
Committee of Adjustment
The Committee of Adjustment will hold a public hearing to consider two minor variance applications. One seeks to reduce the required interior side yard setback for an addition and garage at 1261 Ravenshoe Road, and the other proposes a new single detached dwelling at 19054 Yonge Street. The meeting is electronic due to the emergency.
- Minor variance A.04.22: reduce interior side yard setback from 7.5m to 2.31m at 1261 Ravenshoe Road
- Minor variance A.05.22: construct new single detached dwelling at 19054 Yonge Street
- Public comments accepted until 12:00pm on hearing day via [email protected]
Municipal Council
East Gwillimbury Council is meeting to receive updates and make decisions on several items, including the Draft Updated Official Plan, a zoning by-law amendment for Woodbine Avenue, and a proposed fireworks by-law. They will also hear deputations about a hospital fundraiser and an inclusivity crosswalk, and receive a COVID-19 update.
- Draft Updated Official Plan to be used for public consultation, with open house March 3, 2022
- Zoning by-law amendment for 18574 and 18818 Woodbine Ave to re-zone from Rural to Employment General (M2-169) with Holding Provision H8
- Proposed Fireworks By-law to be reviewed and sent for public input
- Request to develop strategy for Inclusivity (Rainbow) Crosswalks in each area by Pride Month 2022
- By-laws to exempt part lot control (Holland Green), amend zoning (Woodbine Ave), and assume subdivision (Sharon Village)
Accessibility Advisory Committee
The East Gwillimbury Accessibility Advisory Committee will meet to receive updates on a draft flyer, discuss social media plans, and confirm its 2022 funding of $2,000. The agenda includes adopting previous minutes and introducing a new staff liaison. No site plans or correspondence are scheduled.
- Adoption of November 24, 2021 minutes
- Introduction of new Clerk's Staff Liaison Andrew Walkom
- Status update on draft flyer (with printing quote from Staples)
- Discussion of social media plans
- Confirmation of 2022 committee funding of $2,000
Committee of Adjustment
The East Gwillimbury Committee of Adjustment is meeting electronically to hear three minor variance applications. They will decide whether to approve a driveway widening at 79 Jim Mortson Drive, a barn-to-home-business conversion at 17743 McCowan Road, and a parking reduction for an industrial development on Woodbine Avenue. The agenda also includes adoption of the December 27, 2021 minutes.
- Minor variance A.01.22: driveway widening to 5.65m and parking space of 1.85m x 6.32m at 79 Jim Mortson Drive
- Minor variance A.02.22: conversion of barn to home business for training and fitness at 17743 McCowan Road
- Minor variance A.03.22: reduction in total parking spaces for proposed industrial development at 18879-18917 Woodbine Ave (Block 5 – Pagewood Crescent)
- Staff recommendation to approve A.01.22 with no conditions
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to receive financial reports, including the 2022 final operating and capital budget, and to discuss the design of the new library in the Health and Active Living Plaza. The agenda also includes a municipal update from town staff, a trustee self-evaluation, and a discussion on implementing the Working for Workers Act. The meeting is largely routine, with consent items and standard reports.
- 2022 Final Operating and Capital Budget Report (SR2022-05)
- Health and Active Living Plaza Library Design (SR2022-07)
- 2021 Fourth Quarter Financial Report (SR2022-02)
- Trustee Self-Evaluation
- Implementing Working for Workers Act
Municipal Council
East Gwillimbury Council is holding a statutory public meeting to receive comments on a zoning by-law amendment that would rezone 40 hectares at 18574 and 18818 Woodbine Avenue from Rural to Employment General to permit a large-scale advanced logistics and distribution centre. The proposal includes a 110,000 m² facility and about 1,000 jobs. Council will also consider the 2022 water and wastewater budget, award a design contract for Centre Street revitalization, and approve partnering with York Region on road design work.
- Zoning by-law amendment ZBA.21.08 for 18574 & 18818 Woodbine Avenue to permit logistics/distribution centre
- 2022 Proposed Water and Wastewater Budget approval; rates to remain at 2021 levels
- Award Contract P-21-18 to CIMA Canada Inc. for $742,228.88 for Centre Street revitalization design
- Approve $315,000 for design coordination with York Region for sidewalks, lighting, and watermains along Yonge Street and Highway 11
- Adoption of Council minutes from December 14 and December 21, 2021 meetings
Special Council
East Gwillimbury's Special Council meeting on January 12, 2022, includes receiving a COVID-19 update, two workshop presentations on economic development strategy and IT services delivery, and a closed meeting for personnel matters. Council will also consider appointing members to the Economic Development Advisory Committee and cancelling the January 18 special meeting.
- COVID-19 update: 1,872 total cases, 198 active, 7 deaths as of Jan 5, 2022
- Economic Development Strategy workshop: targets 80% residential/20% commercial mix, key projects like Woodbine 1 ($1B capital, ~1,000 jobs)
- IT Services Delivery workshop: exploring new path for technology services
- By-law 2022-002: appoint members to Economic Development Advisory Committee
- Cancellation of January 18, 2022 Special Council meeting