East Gwillimbury public meetings in 2023
94 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Special Council
This is a special meeting of East Gwillimbury Town Council, held immediately after the Committee of the Whole. The only substantive item is a motion to move into a closed meeting to discuss a personal matter about an identifiable individual, specifically a personnel matter. The agenda includes no resolutions or by-laws for public discussion, aside from a confirming by-law to ratify the meeting's proceedings.
- Closed meeting for personnel matter under Municipal Act, Sec. 239 (2) (b)
- Confirming By-law 2023-083 to ratify proceedings of the special meeting
Committee of the Whole
The Committee of the Whole is reviewing several reports and making decisions on property standards, a backyard hens pilot program, a site plan for 19086 Leslie Street, and other items. They will also discuss a deputation on the site plan and receive updates on the Bradford Bypass and a tree protection by-law.
- Backyard hens pilot program for properties under 1 acre, starting March 1, 2024
- Site plan approval for 19086 Leslie Street (Shoppes of Sharon) with 244 residential units and 30,545 sq ft retail
- Property Standards By-law amendments including 30-day demolition debris cleanup
- Encumbrance a Highway By-law amendment to prohibit snow deposition on sidewalks
- Emergency Social Services Agreement with York Region
Municipal Council
East Gwillimbury Council will consider adopting the 2024 water and wastewater business plan and budget, including operating and capital budgets, new staffing, and rate adjustments. They will also vote on several by-laws, including part lot control exemptions, appointing a fire chief, and interim taxes. The agenda includes routine items like adopting minutes and recognizing local sports champions.
- 2024 water and wastewater operating and capital budgets, including $425,000 for automated meter reading and $450,000 for water system improvements
- Approval of 2024 water and wastewater rate adjustments
- By-law 2023-084: Part lot control exemption for Valley Brook Investments (Regal Crest Homes) at Lots 170-172, Plan 65M-4600
- By-law 2023-086: Official Plan Amendment No. 02-2023
- By-law 2023-087: Interim tax levy for 2024
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to review financial reports and approve the 2024 Library Services final operating and capital budget, including funding for the new Health and Active Living Plaza. The board will also receive the November 2023 financial report, CEO administrative report, and a budget year-end position report. The agenda includes a closed session for personal and labour matters.
- 2024 Library Services Final Operating and Capital Budget (SR2023-51)
- November 2023 Financial Report projecting $162,000 surplus (SR2023-47)
- Budget Year End Position Report (SR2023-49)
- 2024 Community Relations Committee Budget Request (SR2023-50)
- 2024 Library Services Budget Presentation slide deck
Committee of the Whole
The Committee of the Whole is reviewing the 2024 proposed water and wastewater budget, which includes a 4% increase in variable rates and phased fixed-rate increases for large-meter accounts. Council will also receive updates on drainage law and the Holland Marsh, a fill by-law update, and a zoning amendment for a grocery store at 18326 Leslie Street.
- 2024 water/wastewater budget: $11.4M operating, $1.19M capital; variable rates up 4% (water to $2.42/m3, wastewater to $2.32/m3)
- Zoning by-law and official plan amendment for Menkes at 18326 Leslie Street: rezone from Rural to Mixed Use and Neighbourhood Commercial, allow grocery store up to 4,700m2
- Holiday parking enforcement exemption: suspend 3-hour and 2 a.m.–6 a.m. limits from Dec 24 to Jan 1 annually
- New Screening and Hearing Officer By-law to be enacted
- Woodbine Energy Storage: municipal support resolution for approval
Municipal Council
East Gwillimbury Council will consider adopting the 2024 budget, including a $32,802,895 tax levy, a 2.5% cost-of-living adjustment for non-union staff, and new staffing requests. The agenda also includes a deputation from landowner groups about the updated Servicing Allocation Policy, adoption of prior committee minutes and recommendations, and several by-laws, including a noise by-law amendment and appointment of an alternate regional council member. A closed meeting is scheduled for personnel matters.
- 2024 budget adoption with $32,802,895 tax levy and 2.5% COLA for non-union staff
- Deputation from Queensville and Sharon West Landowners Groups on Updated Servicing Allocation Policy
- By-law 2023-080 to amend the Noise By-law
- By-law 2023-081 to appoint an Alternate Member of Regional Council
- Correspondence from MP S. Davidson regarding federal carbon tax
Committee of Adjustment
The Committee of Adjustment will hold a public hearing on a consent application to sever approximately 1.99 hectares from 18326 Leslie Street to create a lot for a future elementary school. Staff recommend approval subject to conditions, including payment of a $536 LSRCA review fee. The committee will also hear three minor variance applications for driveway widenings and a new dwelling, and discuss an appeal of a previous minor variance.
- Consent application B.08.23: sever 1.99 ha at 18326 Leslie Street for future elementary school; staff recommend approval
- Minor variance A.23.23: widen driveway at 40 Cupples Farm Lane
- Minor variance A.24.23: widen driveway at 76 Beechborough Crescent
- Minor variance A.25.23: construct new dwelling at 51 Baleberry Crescent
- Discussion of appeal for minor variance A.16.23
Accessibility Advisory Committee
The East Gwillimbury Accessibility Advisory Committee will hear presentations on the Mount Albert Downtown and Holland Landing Yonge Street Revitalization Projects, review its terms of reference regarding a York Region liaison, and discuss its accessibility action tracker. The agenda also includes adopting minutes from the October 24, 2023 meeting.
- Presentation on Mount Albert Downtown Revitalization Project and Holland Landing Yonge Street Revitalization Project
- Review of Terms of Reference for York Region Accessibility Advisory Committee Liaison
- Discussion of Accessibility Action Tracker
- Adoption of minutes from October 24, 2023 meeting
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to discuss and potentially decide on several key items, including the draft Growth Plan, the 2024 Business Plan, and the October 2023 financial reports. The board will also receive updates from the CEO and consider a report on the Queensville Branch collection process. The agenda includes a closed session for personal and labour relations matters.
- Draft Growth Plan discussion
- 2024 Business Plan report (SR2023-45)
- October 2023 Financial Report (SR2023-42)
- Queensville Branch Collection Process Report (SR2023-44)
- Adoption of October 23, 2023 minutes
Appeals Committee
The Appeals Committee will hear a fence variance application for 135 Mainprize Crescent, Mount Albert, seeking relief from By-law 2019-130 to permit an 8-foot rear yard wood fence. The committee will also adopt minutes from three previous meetings. The agenda includes one appeal application and is otherwise procedural.
- Fence variance application for 135 Mainprize Crescent to allow 8-foot rear yard fence (By-law 2019-130, Section 4.3(b))
- Adoption of minutes from November 29, 2022, August 28, 2023, and September 28, 2023 meetings
- Public hearing open to comments until November 17, 2023
Budget Committee
The Budget Committee is continuing its deliberation on the 2024 proposed business plan and budget, now totaling $73.2 million. The committee will hear a presentation from Routes Connecting Communities requesting $7,500 for 2024, and will review revised tax-supported pressures and capital project changes. The proposed tax levy increase has been revised to 7.1%, with an average cost of $144 per household. Final approval is scheduled for the December 19, 2023 Council meeting.
- Routes Connecting Communities 2024 budget request of $7,500
- Revised tax-supported pressure: $2.0M, 7.1% increase, avg. $144 per home
- Capital changes: Sharon Hills Park tennis court reconstruction $365,000 (2024), pickleball courts $200,000 (2025), King Street Park playground replacement $450,000 (2024)
- Fire and Emergency Services capital reduced by $635,000
- Items pending approval: COLA increase (2.5%), Health and Active Living Plaza $295,000 dedicated tax levy
Committee of the Whole
The Committee of the Whole is receiving deputations on a proposed 100 MW battery storage project and an employment development, then considering reports on water/wastewater and transportation master plans, a housing pledge, an updated servicing allocation policy, zoning amendments, and several other items. Decisions will be made on endorsing master plans, approving policies, and allocating servicing capacity.
- Deputation from Northland Power on 100 MW Woodbine Battery Energy Storage Project at 21774 Woodbine Avenue
- Endorse Draft Final Water and Wastewater Master Plan Update for 30-day public review
- Endorse Draft Final Transportation Master Plan Update for 30-day public review
- Approve updated Servicing Allocation Policy with priority criteria (e.g., Employment 40%, Completion 30%, Housing 20%, Consents 10%)
- Allocate 109 single-detached equivalent units to Welland Land Development Inc. for 574 Green Lane East
Municipal Council
Council will hold a statutory public meeting for Redwood Properties' Official Plan and Zoning By-law Amendment applications at 18477 Yonge Street, hearing public comments before a future staff report. The agenda also includes adopting minutes and recommendations from previous meetings, including items on emergency services, tree protection, and heritage removals.
- Public meeting for OPA.23.02 & ZBA.23.03 at 18477 Yonge Street
- Adopt Committee of the Whole recommendations from Nov 7, 2023
- Adopt minutes from Nov 2 and Nov 7 meetings
- Correspondence re: rotational Acting Mayor schedule
- Confirming By-law 2023-078
Budget Committee
The Budget Committee is deliberating the 2024 Proposed Business Plan and Budget, which includes a total proposed budget of $73.2 million. The tax levy increase is proposed at 7.7%, equivalent to approximately $155 per average household, driven by cost pressures, growth, and service enhancements. The committee will review departmental budgets, capital projects, and new staffing requests over multiple meetings.
- Proposed 2024 budget totals $73.2 million, with $31.5M tax-supported, $5.1M development fee-supported, $11.1M water rate-supported, and $25.5M capital
- Tax levy increase of 7.7% (approx. $155 per average household)
- New capital budget of $25.5 million, including $18.1M for Community Infrastructure & Environmental Services
- Previously approved capital outstanding: $103.8 million, including $78.4M for Health & Active Living Plaza
- New staffing requests: 8 growth-related positions (total cost $459,100) and 4 service-level enhancement positions (total cost $476,936)
Municipal Council
This is a routine Council meeting with no public presentations or deputations. Council will adopt prior committee recommendations and minutes, receive correspondence, and consider a zoning by-law amendment and a road dedication by-law. The meeting will also move into a closed session for several confidential matters, including an emergency services review and personnel issues.
- Adoption of Committee of the Whole recommendations from October 17, 2023, including a $304,977 contract extension for East Townline Bridge design
- Zoning by-law amendment 2023-073 for Kerbel Phase 3B (Part of Lot 108, Concession 1 WYS)
- By-law 2023-074 to dedicate lands as public highway for Ashley Park Phase 3
- Correspondence from Mayor Hackson to Minister of Municipal Affairs and Housing regarding housing targets
- Closed meeting items: Emergency and Community Safety Services Review, professional service changes, committee member resignation, personnel matter
Committee of the Whole
The Committee of the Whole is receiving presentations and reports on several items, including a review of emergency and community safety services, a proposed tree protection by-law, and updates on transit and development. Council will decide whether to endorse the emergency services review and direct staff to create an action plan, and whether to proceed with public consultations on the draft tree by-law.
- Emergency and Community Safety Services Review Final Report (ADMIN2023-05) - Council to endorse and direct staff to develop an action plan by Q1 2024
- Draft Tree Protection By-law (CPRC2023-15) - Council to proceed with public consultations
- Heritage Removal Request for 18898 Yonge Street - Council to approve removal from heritage registry and permit demolition
- Enbridge Gas Community Expansion Project - presentation on ~37 km of new pipeline and two new distribution stations
- 2024 York Region Transit Initiatives - proposed improvements to Route 50 – Queensway frequency
Special Council
This is a special meeting of East Gwillimbury Town Council with no open-session resolutions or by-laws on the agenda. The main item is a motion to enter a closed meeting to discuss a personal matter about an identifiable individual and advice subject to solicitor-client privilege. Council will also consider a by-law to confirm the proceedings of the meeting.
- Closed meeting for personal matter (Municipal Act Sec. 239(2)(b)) and solicitor-client privilege (Sec. 239(2)(f))
- By-law 2023-072 to confirm proceedings of the November 2, 2023 special meeting
Committee of Adjustment
The Committee of Adjustment is holding a public hearing on three minor variance applications. The main item is a request to permanently legalize an existing golf driving range and seasonal Christmas tree sales at 1080 Green Lane East, which have operated under temporary approvals since 2002. Staff recommend approval with conditions, including a trail access agreement. Two other applications seek to widen driveways on residential properties.
- Minor variance A.16.23: legalize golf driving range and Christmas tree sales at 1080 Green Lane East (Rural and Environmental Protection zones)
- Minor variance A.21.23: widen driveway at 262 Sharon Creek Drive (R2-4 zone)
- Minor variance A.22.23: widen driveway at 97 Forest Edge Crescent (R3(54) zone)
- Condition for A.16.23: applicant to enter access and maintenance agreement for 15m Hydro Right of Way for trail
- LSRCA review fee of $536.00 outstanding for A.16.23
Accessibility Advisory Committee
The East Gwillimbury Accessibility Advisory Committee is meeting to discuss several accessibility initiatives, including a trail system audit, input on the York Region Transit Plan, and adding benches to revitalization plans for Mount Albert and Holland Landing. The committee will also review its accessibility action tracker and discuss accessible recreation programming. The agenda includes adopting minutes from previous meetings and is largely a working session on these ongoing items.
- Trail System Accessibility Audit
- Development of York Region Transit Plan
- Inclusion of Benches in Mount Albert/Holland Landing Revitalization Plans
- Accessible Recreation Programming
- Accessibility Action Tracker
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to receive financial reports for September 2023, the CEO's administrative report, a growth plan discussion, and the fourth quarter operations report. The agenda also includes consent items such as the adoption of previous minutes and correspondence, including the 2022 audited financial statements. The board will also enter a closed session for solicitor-client privileged advice.
- September 2023 Financial Report (SR2023-35) with operating budget variance and fundraising report
- CEO's Administrative Report for September 2023 (SR2023-36)
- Growth Plan Discussion
- Fourth Quarter Operations Report (SR2023-37)
- Adoption of September 25, 2023 minutes and in-camera minutes
Committee of the Whole
The Committee of the Whole is reviewing the 2024 proposed budget preview, which outlines a net tax levy increase of approximately 7.7% (about $155 per household) after assessment growth, plus new staffing requests and capital plans. Council will also consider a contract extension for bridge design work, guidelines for condominium servicing, and several development-related items.
- Award $304,977 contract extension to LEA Consulting Ltd. for East Townline Bridge design (50% cost-shared with Uxbridge)
- Endorse municipal services guidelines for condominium developments
- Remove holding provision (H1) for Kerbel Phase 3B (ZBA.23.04)
- Receive update on Welland Land Developments Inc. applications
- Receive 2024 budget preview: $73M total, $25.3M capital, 7.7% tax levy pressure
Municipal Council
East Gwillimbury Council will receive a presentation from York Regional Police on local policing initiatives, adopt prior committee recommendations and minutes, and hold a statutory public meeting for an Official Plan Amendment application by Woodbine GP Inc. covering multiple properties on Woodbine Avenue, Farr Avenue, and Mount Albert Road. Council will also consider by-laws for an administrative penalty system, a zoning amendment at 18508 Leslie Street, and a part lot control exemption for Queensville Properties Phase 4.
- Statutory public meeting for Official Plan Amendment OPA.23.01 by Woodbine GP Inc. for 19350, 19512, 19298, 19266, 19222 Woodbine Ave, 2176, 2203 Farr Ave, 2196 Mount Albert Rd
- By-law 2023-062 to implement an Administrative Penalty System
- By-law 2023-069 to amend Zoning By-law 2018-043 for 18508 Leslie Street (ZBA.21.06)
- By-law 2023-070 to exempt lands from Part Lot Control for Queensville Properties Phase 4 (Blocks 145, 146, 148, 149, Plan 65M-4760)
- York Regional Police presentation on current initiatives, including 2,993 calls for service and 3,135 traffic tickets in East Gwillimbury
Special Council
This special council meeting will consider two notices of motion: one to endorse the provincially assigned target of 4,300 new homes by 2031, and another requesting the mayor provide advance notice before using strong mayor powers. Council will also receive presentations on a draft Environmental Strategy and an Economic Development workshop. The meeting includes a deputation from J. Petejan regarding the housing motion.
- Resolution to endorse 4,300-home target by 2031 and attach to mayor's confirmation letter to province by Oct 15, 2023
- Resolution requesting mayor give reasonable advance notice before exercising strong mayor powers
- Presentation: Environmental Strategy Draft Review - Council
- Presentation: Council Workshop - Economic Development
- Confirming By-law 2023-068
Municipal Council
East Gwillimbury Council will consider two notices of motion from Councillor Crone regarding provincially assigned housing target confirmation and Strong Mayor Powers, and will vote to adopt recommendations from the September 19 Committee of the Whole meeting, which include approving site plans for an industrial building and road extension, and approving budgets for Emily Park and Simcoe Trail.
- Notice of motion on provincially assigned housing target confirmation
- Notice of motion on Strong Mayor Powers
- Adoption of site plan approvals for 1656 Green Lane East (Harry Walker Parkway Extension and industrial building)
- Approval of $408,500 budget for Emily Park redevelopment and $682,000 for Simcoe Trail Phase 1
- Deferral of zoning by-law amendment for 22314 McCowan Road
Committee of the Whole
The Committee of the Whole will consider several reports and memos, including a zoning by-law amendment for 18508 Leslie Street, a request to remove 19399 Yonge Street from the heritage registry, and updates on water quality, a multi-use path, and investment attraction. A deputation from Acorn Development Corporation is scheduled regarding the zoning amendment.
- Zoning by-law amendment for 18508 Leslie Street to rezone from Rural (RU) to Mixed Use Five Exception 84 (MU5(84)(H1)) with a holding provision
- Request to remove 19399 Yonge Street from the Town's Registry of Cultural Heritage Properties
- Deputation by A. Paton on behalf of Acorn Development Corporation regarding the zoning amendment
- Proposed Official Plan Amendment for properties on Woodbine Avenue, Farr Avenue, and Mount Albert Road (OPA.23.01)
- Updates on Sharon/Queensville water quality and flushing, and Holland Landing multi-use path alignment
Special Council
This is a special council meeting with a single substantive item: a closed session to discuss a personnel matter and committee member resignations. The rest of the agenda is procedural, including a confirming by-law and adjournment.
- Closed meeting under Municipal Act Sec. 239(2)(b) for personnel matter and committee member resignations
- By-law 2023-066 to confirm proceedings of the special meeting
Appeals Committee
The East Gwillimbury Appeals Committee will hold a public hearing on two appeals: a muzzle order for a dog named Conan and a fence variance request. The committee will also receive an orientation and elect a chair and vice chair. Both hearings are open to the public, and written comments were due by September 22, 2023.
- Muzzle order appeal for dog Conan at 27 Donaldson Road, Holland Landing, due to a July 19, 2023 bite incident
- Fence variance request for 2 Murray Leonard Lane, Queensville, to allow an 8-foot wood fence in side and rear yards
- Election of Chair and Vice Chair
- Orientation presentation for committee members
Committee of Adjustment
The Committee of Adjustment is holding an electronic meeting to consider two minor variance applications. The first seeks approval to widen a driveway at 146 Silk Twist Drive, and the second to build a detached garage with a larger footprint and height at 7 Sand Road. Staff recommend approval for both, subject to conditions.
- A.19.23: Widen driveway to 7.64 m at 146 Silk Twist Drive (R3(54) zone)
- A.20.23: Detached garage floor area of 143.07 m² (limit 120 m²) at 7 Sand Road
- A.20.23: Garage height of 5.22 m (limit 4.5 m) at 7 Sand Road
- A.20.23: Driveway width of 14.74 m (limit 5.16 m) at 7 Sand Road
- Public comments: none received for either application
Accessibility Advisory Committee
The East Gwillimbury Accessibility Advisory Committee is meeting for orientation, electing a chair and vice chair, and confirming its meeting schedule. The committee will also discuss its Multi-Year Accessibility Plan. No presentations, correspondence, or other business are listed.
- Election of Chair and Vice Chair
- Confirmation of meeting date/time and method
- Discussion of Multi-Year Accessibility Plan
- Orientation presentation for committee members
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to review financial reports, including the August 2023 financial report and a draft budget for 2024, along with an update on the 2024 Strategic Plan. The board will also receive the KPMG audit of the 2022 financial statements and discuss various operational updates.
- KPMG audit of 2022 financial statements
- Draft 2024 budget report with operating budget, capital requests, and 10-year capital plan
- August 2023 financial report
- 2024 Strategic Plan and Growth Plan update
- Annual used book sale volunteer sign-up (October 19-21)
Municipal Council
East Gwillimbury Council is meeting to adopt recommendations from the September 6 Committee of the Whole, including a zoning by-law amendment and draft plan for the Queensville Phase 9 subdivision, an administrative penalty system by-law, and new planning fees. They will also consider a resolution urging the provincial review of York Region to prioritize resident quality of life and financial management. The agenda includes a closed session for litigation matters.
- Zoning by-law amendment and draft plan approval for Queensville Phase 9 (19851, 19879, 19935 2nd Concession Road)
- By-law 2023-062 to implement an Administrative Penalty System
- By-law 2023-063 to add new fees to the Fees and Charges By-law (2015-078)
- Resolution urging provincial review of York Region to engage with East Gwillimbury and maintain services without cost increases
- $50,000 for YSpace Northern Entrepreneurship Hub extension (2024-2026)
Committee of the Whole
The Committee of the Whole is deciding on several development items, including a recommended refusal of a zoning by-law amendment at 22314 McCowan Road and approval of site plans for 1656 Green Lane East to build the Harry Walker Parkway Extension and an industrial building. They will also discuss a draft updated Servicing Allocation Policy, a heritage property removal, and park/trail budgets.
- Recommend refusal of Zoning By-law Amendment ZBA.21.02 at 22314 McCowan Road for non-conformance with natural heritage policies
- Approve Site Plan Applications SPA.21.18 & SPA.21.21 for 1656 Green Lane East: Harry Walker Parkway Extension and industrial building (manufacturing/distribution)
- Remove 19399 Yonge Street from the Town's Registry of Cultural Heritage Properties
- Approve revised budgets: $408,500 for Emily Park redevelopment and $682,000 for Simcoe Trail Phase 1 construction
- Endorse municipal services guidelines for condominium developments
Special Council
This special meeting includes a closed session for council training on the New Community Areas Secondary Plan Process, followed by a workshop presentation of the 2024 Draft Business Plan. Council will consider receiving the plan and approving its key priorities in principle. The agenda is otherwise procedural, with a confirming by-law and adjournment.
- Closed meeting for education/training on New Community Areas Secondary Plan Process
- 2024 Draft Business Plan presentation and proposed approval of key priorities
- Development Charge By-Law update and background study
- Zoning Bylaw update to conform with Official Plan
- Water Quality Improvement Study in Queensville, Sharon, and Bales Drive Industrial Area
Committee of the Whole
The Committee of the Whole is reviewing provincial housing targets, strong mayor powers, and the Building Faster Fund, with a decision on committing to the target. They will also consider several development-related items, including a new administrative penalty system, funding for an entrepreneurship hub, and a zoning and subdivision approval for Queensville Phase 9.
- Commitment to provincial housing target of 4,300 new homes by 2031, with deadline October 15, 2023
- Authorization to implement Administrative Penalty System (APS) and enact by-law
- $50,000 to extend YSpace Northern Entrepreneurship Hub program from 2024 to 2026
- New fees for planning pre-consultation and preliminary zoning review
- Zoning by-law amendment and draft plan approval for Queensville Phase 9 (19T-18001, ZBA.18.06)
Municipal Council
This is a regular Council meeting with mostly procedural items: adopting committee recommendations and minutes from July 25, receiving correspondence, and entering a closed session for legal, personnel, and litigation matters. The most substantive public items are the adoption of previously recommended site plan approvals and the endorsement of a Secondary Plan Terms of Reference for new community areas.
- Adopt Committee of the Whole recommendations from July 25, 2023, including site plan approvals for 2 Don Rose Boulevard (three commercial buildings) and 2402 Holborn Road (wholesale nursery)
- Endorse Complete Communities (New Community Areas) Secondary Plan Terms of Reference, with consulting fees reimbursed by Whitebelt Landowners Group
- Approve one-year extension of Draft Plan of Subdivision for Queensville Properties Phase 5 (File: 19T-17001)
- Defer request to remove 19399 Yonge Street from heritage registry to September 6 Committee of the Whole meeting
- Receive correspondence from City of Markham on governance model review and from Rescue Lake Simcoe Coalition on Bradford Bypass update
Committee of Adjustment
The Committee of Adjustment will hold a public hearing to decide on one consent application and four minor variance applications. The consent application seeks to allow leases for two restaurants at 18154-18162 Yonge Street to extend beyond 20 years. The minor variance applications involve residential property changes, including stairs and driveway widenings.
- Consent application B.07.23 to extend leases for Milestone's and Kelsey's restaurants at 18154-18162 Yonge Street beyond 20 years
- Minor variance A.15.23 for above-grade stairs at 34 Cloverridge Avenue, requesting reduced side yard setback from 0.5m to 0.3m
- Minor variance A.16.23 to legalize existing golf driving range and Christmas tree sales at 1080 Green Lane East
- Minor variance A.17.23 to widen driveway at 32 John Moore Road
- Minor variance A.18.23 to widen driveway at 199 Jim Mortson
Appeals Committee
The East Gwillimbury Appeals Committee is holding an orientation session featuring training from the Ontario Association of Property Standards Officers. No substantive decisions or public hearings are scheduled; the agenda consists of procedural items only.
- Orientation session with Ontario Association of Property Standards Officers
- No public hearings or appeals listed
- Meeting held at Council Chambers, 19000 Leslie Street, Sharon
Committee of Adjustment
The East Gwillimbury Committee of Adjustment will hold a public hearing on one consent application and eight minor variance applications. The consent application seeks approval to transfer surplus CN Rail land to the adjacent property at 6 Albert Street. The minor variance requests include driveway widenings, garage and deck encroachments, parking reductions, and a new accessory building. The meeting is electronic due to an emergency.
- Consent B.06.23: Approve transfer of ~2,266 m² (0.56 acres) from CN Rail corridor to 6 Albert Street, subject to conditions including $536 LSRCA fee.
- Minor Variance A.07.23: Widen driveway at 148 Silk Twist Drive.
- Minor Variance A.08.23: Attached garage encroaching into interior side yard at 61 Sherwood Glen.
- Minor Variance A.11.23: Reduced parking for retail use at 6 Princess Street.
- Minor Variance A.14.23: Legalize tent structure and parking for agri-tourism at 17569 Centre Street.
Committee of the Whole
The Committee of the Whole is reviewing the 2022 draft audited financial statements and a proposal to allocate the operating surplus to reserves. It will also decide on the Blue Box transition, including not acting as a contractor and extending the waste contract with GFL Environmental. Several site plan approvals and a heritage property removal are on the agenda.
- 2022 Draft Audited Financial Statements (KPMG presentation, surplus allocation to reserves)
- Blue Box Transition Update: Town not to act as contractor; 2-year extension of waste contract CRFP2016-02 with GFL Environmental Inc.
- Site Plan Approval for Skarn Resources Inc., 2 Don Rose Boulevard, Mount Albert (three one-storey commercial buildings)
- Site Plan Approval for 5042880 Ontario Inc., 2402 Holborn Road (wholesale nursery with two new storage buildings)
- Removal of 19399 Yonge Street from Town's Registry of Cultural Heritage Properties
Municipal Council
East Gwillimbury Council will consider two noise by-law exemption requests: one for a wedding on September 2, 2023 until 2:00 a.m. at 19912 Yonge Street, and another for construction works at Mount Albert Road and 2nd Concession, Holland Landing, from July 4 to October 1, 2023, with specific weekday and weekend hours. The agenda also includes routine adoption of prior minutes and recommendations, and several by-laws including a temporary road closure for the Santa Claus Parade and appointing a Chief Administrative Officer.
- Noise exemption for wedding at 19912 Yonge Street, Holland Landing, Sept 2 until 2 a.m.
- Noise exemption for construction at Mount Albert Rd & 2nd Concession, July 4-Oct 1, weekdays 7 a.m.-9 p.m., weekends 9 a.m.-5 p.m.
- By-law 2023-053 to close Albert, King, Shannon, Victoria, Mill, Centre, Main Streets for Santa Claus Parade Dec 2
- By-law 2023-054 to name and dedicate Deepwood Crescent as public highway
- By-law 2023-055 to appoint a Chief Administrative Officer
Special Council
This is a special meeting of East Gwillimbury Council, held immediately after the Committee of the Whole. The main item is a motion to enter a closed session to discuss a real estate transaction, confidential funding availability for a town initiative, and personnel matters. After the closed session, Council will consider endorsing any directions given to staff. The agenda includes no open-session resolutions or by-laws other than a confirming by-law for the meeting's proceedings.
- Closed session for real estate transaction (Municipal Act Sec. 239(2)(c))
- Closed session for confidential funding availability for town initiative (Sec. 239(2)(h))
- Closed session for personnel matters (Sec. 239(2)(b))
- Confirming By-law 2023-052 to ratify meeting proceedings
Committee of Adjustment
The East Gwillimbury Committee of Adjustment will hold an electronic meeting on June 28, 2023, to consider three minor variance applications. The committee will also appoint its Chair, Vice-Chair, and Secretary-Treasurer for the 2022-2026 term. Decisions will be made on variances for a garage, a deck, and a parking reduction.
- Approve variance for garage at 19689 2nd Concession Road to exceed 120 m² ground floor area (proposed 211.54 m²)
- Variance for deck at 19650 Warden Avenue to reduce side yard setback to 1.62 m
- Variance for warehouse at 121 Bales Drive East to reduce parking spaces
- Appointment of Chair, Vice-Chair, and Secretary-Treasurer for 2022-2026 term
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to receive the May 2023 financial report, the CEO's administrative report, and a verbal update on Pride programming. They will also discuss the 2024 budget process and follow up on a fundraising request. The agenda includes routine items like minutes adoption and committee reports.
- May 2023 Financial Report (SR2023-21) shows 32% of operating budget spent over five months
- 2024 Budget Process Memorandum to be discussed
- Follow-up on Fundraising Request from May 29 minutes
- Pride Programming verbal update
- Adoption of May 29, 2023 minutes and in-camera minutes
Municipal Council
East Gwillimbury Council will hold a statutory public meeting for a zoning by-law amendment at 22314 McCowan Road, hear a request to approve the 2023 Santa Claus Parade in Mount Albert, and consider adopting prior committee recommendations and minutes. The agenda also includes a by-law to implement a zoning amendment for the Vietnamese Buddhist Zen Meditation Centre at 22093 Highway 48.
- Public meeting for Zoning By-law Amendment ZBA.21.02 at 22314 McCowan Road
- Request to approve 2023 Santa Claus Parade in Mount Albert on Dec 2, with temporary road closures
- By-law 2023-049 to amend zoning for Vietnamese Buddhist Zen Meditation Centre at 22093 Highway 48
- Adoption of committee recommendations including $3,780,000 Active Transportation Fund grant for Yonge Street Revitalization
- Adoption of committee recommendations including fuel purchase order increases of $117,000 and $419,000
Committee of the Whole
The Committee of the Whole is meeting to discuss and decide on several items, including a request from Averton to allow indoor construction work on Saturdays at the Village Green site, a site plan for an industrial building, and a heritage property removal. The agenda also includes deputations and presentations on diversity, the Shoppes of Sharon, and the Arts and Culture Paddle Project.
- Temporary Saturday work hours (7 a.m. to 7 p.m.) for Averton's Village Green project from June 20 to July 25, 2023
- Site plan application for one industrial building at 55 Pagewood Court
- Request to remove 54 Mount Albert Road from the Town's Registry of Cultural Heritage Properties
- Application for York Region's Municipal Streetscape Partnership Program for Yonge Street Revitalization
- Development charge credit agreement for Averton Homes Phase 3 trail
Special Council
This is a special meeting of East Gwillimbury Town Council. The main item is a workshop presentation from Emergency and Community Safety Services (ECSS) covering fire department operations, community education, emergency management, and response metrics. Council will also move into a closed meeting to discuss personal matters about identifiable individuals, including committee applications and a personnel matter, and will pass a by-law to confirm the meeting's proceedings.
- ECSS Council Workshop presentation (June 13, 2023) on fire services, prevention, and emergency management
- Closed meeting for personal matters about identifiable individuals (Municipal Act, Sec. 239 (2) (b)): Council Appointed Committees and Groups Applications, Personnel Matter
- Confirming By-law 2023-048 to adopt and ratify the actions of the special council meeting
Municipal Council
East Gwillimbury Council is meeting to adopt recommendations from the May 16 Committee of the Whole, including a noise by-law exemption for a wedding, and to enter a closed session for confidential matters. The agenda includes routine approvals of minutes and by-laws, with no other major public decisions.
- Noise by-law exemption for wedding at 62 Colonel Wayling Boulevard on Sept 2-3, 2023
- Adoption of Committee of the Whole recommendations, including trail development charge credit agreement for Queensville Properties Phase 4
- By-law 2023-042 to accept public works for Kerbel Phase 1, West Holland Landing Development
- By-law 2023-043 to amend sign by-law 99-44
- Closed meeting items: commercial info, incident update, property matter, collective bargaining with firefighters, personnel matter
Committee of the Whole
The Committee of the Whole will receive deputations on a proposed minor hockey pilot agreement between East Gwillimbury and Georgina, a demolition matter at 3550 Boag Road, and a request to allow Saturday work at the Village Green site. They will also hear presentations on source water protection and the Holland Landing Yonge Street Revitalization Project, and consider reports on fuel purchase order increases, a $3.78M federal grant for downtown revitalization, mosquito control, and a zoning amendment to remove backyard hens.
- Deputation on East Gwillimbury Minor Hockey Pilot Agreement with Georgina
- Request to amend Village Green Site Plan Agreement to allow Saturday work
- Fuel purchase orders increased by $117,000 (Suncor) and $419,000 (Canada Clean Fuels)
- $3,780,000 Active Transportation Fund grant for Yonge Street Revitalization
- Zoning By-law amendment to remove Section 4.26 (Residential Backyard Hens)
Committee of Adjustment
The Committee is reviewing technical consent applications to re-establish property parcels and recognize stormwater easements. Additionally, a minor variance has been submitted for the construction of a new cabana.
- Consent application B.05.23 to re-establish 18183-18215 Yonge Street as a separately conveyable parcel
- Consent application B.02.23 to recognize a stormwater easement at 19267 Centre Street
- Minor variance A.03.23 for a new cabana ancillary structure at 59 Peter Schneider Drive
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to elect a vice chair and Friends of the Library liaison, and to discuss summer advocacy events where board members will sell donated books at farmers' markets and the North Union Corn Roast. The board will also receive financial reports, the CEO's administrative report, and a request for a fundraising account. The agenda includes routine items like adopting minutes and receiving correspondence.
- Election of Vice Chair and FOL Liaison
- April 2023 Financial Report (SR2023-17)
- Library Board Fundraising Account Request (SR2023-19)
- Summer advocacy events: July 6 and Aug 31 Farmers' Markets, Aug 18 North Union Corn Roast
- Memorandum of Understanding discussion
Municipal Council
Council will review several by-laws, including a new regulation for firearm discharge and the 2023 tax levy. The meeting also includes the formal adoption of the 2022-2026 Strategic Plan and several committee recommendations.
- By-law 2023-038: Levy and collection of 2023 taxes
- By-law 2023-040: Regulation of firearm and bow discharge
- By-law 2023-039: Temporary road closures in Mount Albert for June 2-4, 2023
- Adoption of the 2022-2026 Strategic Plan
- By-law 2023-037: Dedicating lands as a public highway for West Sharon Holdings Inc.
Committee of the Whole
The Committee of the Whole is deciding on several items, including a development charge credit agreement for a trail in Queensville, a lease with the East Gwillimbury Soccer Club, and a recommendation to deny removal of 8 Mill Street from the heritage registry. They will also hear a presentation on the Holland Green Village development and a deputation about a memorial bench.
- Holland Green Village presentation: 522 condos/apartments, 5-9 storeys, 38,000 sq-ft retail at SW corner of Hwy 11 & Dog Wood Blvd
- Queensville Properties Phase 4 trail DC credit agreement: ~$911,000 trail, 100% DC credit
- Tapestry of Taste 2023: waive parking restrictions, close Judah Doan Way, alcohol permit
- East Gwillimbury Soccer Club lease: 2-year lease at 19040 Leslie Street
- 8 Mill Street, Mount Albert: Council not approve removal from heritage registry
Special Council
This special meeting is scheduled to conduct a closed session for Council education or training regarding a Planning and Building Overview. The agenda also includes the confirmation of By-law 2023-036 to ratify the proceedings of the meeting.
- Closed meeting for Council training on Planning and Building Overview
- Confirmation of By-law 2023-036
Special Council
This is a special meeting of East Gwillimbury Town Council held immediately after the Committee of the Whole meeting. The main item is a motion to enter a closed session to discuss personal matters about identifiable individuals, including applications for council-appointed committees and groups, and personnel matters. The council will also consider a by-law to confirm the proceedings of this special meeting. No resolutions or other by-laws are listed for this meeting.
- Closed meeting to discuss personal matters about identifiable individuals (Municipal Act, Sec. 239(2)(b))
- Closed meeting topics: Council Appointed Committees and Groups Applications and personnel matters
- By-law 2023-033 to confirm proceedings of the May 2, 2023 special council meeting
Municipal Council
The Municipal Council is reviewing recommendations from the April 18 Committee of the Whole meeting. Key items include approving event logistics for the Mount Albert Sports Day and considering a formal Climate Emergency Declaration.
- Designation of Mount Albert Sports Day and Spring Fair as an Event of Municipal Significance
- Award of $210,000.00 contract to Bienenstock for Oriole Nature Park playspace construction
- Approval of $45,000 increase for tree maintenance and removals contract (T-21-08)
- Approval of up to $5,500.00 in in-kind services for Sharon Burying Ground turf maintenance
- Noise by-law exemption requests for weddings at 18974 Leslie Street
Committee of the Whole
The Committee of the Whole is meeting to consider several reports and presentations. Key items include formally adopting the 2022-2026 Strategic Plan, reviewing the unaudited 2022 year-end financial position, and deciding on a proposed new Firearm Discharge By-law to replace the 2004 version. The committee will also hear deputations from community groups and receive updates on development charges and telecommunications tower applications.
- Adoption of Strategic Plan 2022-2026 (Report ADMIN2023-02)
- Unaudited 2022 Year End Financial Position (Report FIN2023-03)
- Repeal of Firearm Discharge By-law 2004-81 and approval of new by-law (Report DS2023-16)
- Telecommunication tower applications at 432 Queensville Sideroad and 19 Albert Street
- Presentation on Administrative Monetary Penalty System (AMPS)
Accessibility Advisory Committee
The Accessibility Advisory Committee will meet to discuss accessibility at town facilities, an update on the Multi-Year Accessibility Plan, and social media. The agenda includes adoption of the previous meeting's minutes and no presentations, site plans, or correspondence.
- Adoption of minutes from March 29, 2023 meeting
- Discussion on accessibility at town facilities
- Update on the Multi-Year Accessibility Plan
- Discussion on social media
Committee of Adjustment
The Committee of Adjustment will hold a public hearing on one consent application and two minor variance applications. The consent application seeks to sever two merged townhouse properties at 264 & 266 Silk Twist Drive, with staff recommending approval. The minor variance applications request permission to exceed building size limits for a new detached garage at 54 Bridle Path and a new cabana at 59 Peter Schneider Drive.
- Consent application B.04.23 to sever 264 & 266 Silk Twist Drive (no new lots created)
- Minor variance A.02.23 for detached garage at 54 Bridle Path: total building floor area to 594.75 m² (limit 500 m²), garage floor area to 199.29 m² (limit 120 m²)
- Minor variance A.03.23 for cabana at 59 Peter Schneider Drive
- LSRCA review fee of $536.00 outstanding for consent application
- Electronic meeting via Microsoft Teams during emergency
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to receive financial and operational reports, review policies, and elect a new Board Chair and Vice Chair. The agenda includes updates on capital projects, fundraising, and a presentation on IT and digital services.
- March 2023 Financial Report shows 20% of operating budget spent, 9% revenue generated
- 2022 Policy Review Report with changes to regular and health/safety policies
- Election of Board Chair, Vice Chair, and committee appointments
- First Quarter Operations Report and CEO Administrative Report
- Update on Health & Safety Training
Committee of the Whole
The Committee of the Whole is reviewing several development and infrastructure items, including trail rehabilitation plans and local business programming. Decisions include denying a street renaming request and approving a demolition at 6 King Street.
- Denial of request to rename a portion of Ben Sinclair Avenue
- Approval to demolish an accessory structure at 6 King Street
- Authorization of a two-year lease at 19040 Leslie Street for East Gwillimbury Soccer Club
- Approval of $210,000.00 contract to Bienenstock for Oriole Nature Park playspace
- Approval of a $45,000 increase for tree maintenance and removals contract T-21-08
Municipal Council
East Gwillimbury Council will hold a statutory public meeting to receive comments on a zoning by-law amendment and site plan application by Acorn Developments Corporation for 18490 and 18508 Leslie Street. The council will also consider adopting previous committee recommendations and minutes, and enact several by-laws, including one to exempt certain lands from part lot control. A deputation on regulating residential beekeeping will be received.
- Public hearing: Zoning By-law Amendment & Site Plan Application, Acorn Developments Corporation, 18490 & 18508 Leslie Street (ZBA.21.06 & SPA.21.15)
- Deputation by T. Bufardeci on regulation of residential beekeeping
- By-law 2023-029: accept and assume Murrell Bridge, Children of Peace Park, and storm water pond in Sharon Village Development (Elderbank Investments Inc.)
- By-law 2023-030: Part Lot Control Exemption for Valley Brook Investments Inc. (Countrywide Homes) Lots 231, 232, Block 338, Plan 65M-4600
- By-law 2023-031: Zoning By-law Amendment for 22356 Leslie Street (ZBA.20.05)
Special Council
This is a special council meeting with no public business on the agenda. The main item is a motion to go into a closed meeting to discuss personnel matters, followed by a confirming by-law to ratify the meeting's proceedings.
- Closed meeting for personnel matters under Municipal Act Sec. 239(2)(b) and (f)
- Confirming By-law 2023-026 to ratify council actions
Committee of the Whole
The Committee of the Whole is receiving presentations on the Metrolinx GO Expansion update and Rice Group's employment lands proposals, along with reports on asset management, zoning, and other routine matters. The meeting includes several presentations and reports for information, with one zoning by-law amendment and site plan application for approval.
- Metrolinx GO Expansion update presentation
- Rice Group employment lands presentation (Choice Eastway, Woodbine Two, Green Lane West, Green Lane Northwest)
- Zoning By-law Amendment & Site Plan Application for 22356 Leslie Street (4 modular homes for seasonal farm employees)
- 2022 Asset Management Plan for Core Assets at Current Levels of Service
- Tender Awards Over $100,000 – January 1 to December 31, 2022
Municipal Council
East Gwillimbury Council is meeting to adopt recommendations and minutes from previous meetings, including a $356,845 bridge design contract and a $150,000 stormwater inspection award. They will also consider a by-law to close Mount Albert streets for a 5k run and cancel the April 12 workshop. The agenda is largely procedural, with no new public hearings or deputations.
- Award Contract P-23-01 to LEA Consulting Ltd. for $356,845 for East Townline Bridge designs
- Direct purchase award to LSRCA for stormwater pond inspection up to $150,000
- By-law 2023-027 to prohibit through traffic on Main, Centre, Doane, and King Streets in Mount Albert for a 5k Run/Walk on June 3, 2023
- Adopt Committee of the Whole recommendations including assumption of Murrell Bridge and stormwater pond in Sharon Village
- Cancel April 12, 2023 Council Workshop
Special Council
This is a special council meeting with no public deputations. The main item is a closed session for media training, after which council will endorse any staff directions. The meeting will also pass a by-law to confirm its proceedings.
- Closed meeting for media training (Municipal Act, Sec. 239 (3.1))
- By-law 2023-025 to confirm proceedings of the special meeting
Accessibility Advisory Committee
The East Gwillimbury Accessibility Advisory Committee is meeting to adopt minutes from February 15, 2023, and discuss an update on the Accessibility Plan and the committee's item tracking process. No presentations, site plans, or correspondence are scheduled.
- Adoption of February 15, 2023 minutes
- Accessibility Plan Update
- Accessibility Committee Item Tracking
Special Council
This is a special council meeting featuring two workshop presentations: one on asset management and one on communications and customer service. Council will receive the presentations and consider approving a $450,000 budget for the 2024 Regulatory Asset Management Plan. The meeting also includes a closed session for a personnel matter and a confirming by-law.
- Asset Management presentation: total replacement cost of town assets estimated at $2.3 billion
- Proposed 2023 budget of $450,000 for CI-23-001 2024 Regulatory Asset Management Plan, funded 1/3 from Water Wastewater Reserve and 2/3 from General Capital Reserve
- Customer Service CRM project: $156,000 initial investment plus $150,000 provincial grant
- Customer Service Retrofit: RFP to be issued in Q2, construction proposed for Summer 2023
- Closed meeting for personnel matter under Municipal Act Sec. 239(2)(b) and (f)
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to discuss routine financial reports, a reserve transfer request, and a by-law policy update. The agenda also includes a verbal update on the strategic plan and board development for new members. Most items are for discussion or information, with no major decisions listed.
- 2023 February Financial Report (SR2023-09) with operating budget variance analysis
- Operating Reserve Transfer Fund Request (SR2023-11)
- Library Board By-Law Policy review
- Adoption of February 27, 2023 minutes
- Correspondence including Town of East Gwillimbury draft strategic plan
Special Council
This is a special meeting of East Gwillimbury Town Council with a single substantive item: a motion to enter a closed session to discuss a personnel matter, potential litigation, and solicitor-client privileged advice. The agenda is otherwise procedural, including a confirming by-law (2023-023) to ratify actions from the meeting. No resolutions or public decisions are scheduled.
- Closed meeting to discuss personnel matter, litigation, and solicitor-client privilege (Municipal Act Sec. 239(2)(b), (e), (f))
- Confirming By-law 2023-023 to ratify proceedings of the special meeting
Committee of the Whole
The Committee of the Whole is deciding whether to assume ownership of previously deferred infrastructure—Murrell Bridge, Children of Peace Park, and a stormwater management pond—in the Elderbank Investments Sharon Village subdivision, which would release $905,000 in securities. Council will also consider awarding a $356,845 design contract for East Townline bridges, a $150,000 stormwater inspection project with LSRCA, and a one-year lease extension for 19003 Leslie Street. The agenda includes routine items such as the 2022 water summary report and informational memos.
- Assume Murrell Bridge, Children of Peace Park, and SWM pond (Plans 65M-4503/65M-4536), releasing $905,000 in securities
- Award Contract P-23-01 to LEA Consulting Ltd. for $356,845 for East Townline Bridge designs (50% cost-shared with Uxbridge)
- Direct purchase award to LSRCA for stormwater pond inspection, up to $150,000 from Roads Reserve
- Approve one-year lease extension for 19003 Leslie Street
- Receive 2022 Water Summary Report; staff to report annually by March 31
Municipal Council
East Gwillimbury Council will hold statutory public meetings for two development applications: a zoning by-law amendment and draft plan of subdivision for Queensville Properties at 1002 Doane Road, and an official plan amendment, zoning by-law amendment, draft plan of subdivision, and site plan application for Holland Hope General Partners at 19349-19399 Yonge Street. Council will also receive a public meeting on the 2022-2026 Strategic Plan, consider a climate emergency declaration referral, and vote on several by-laws including water/wastewater rates.
- Public meeting: Queensville Properties zoning by-law amendment & draft plan of subdivision, 1002 Doane Road (ZBA.23.01 & 19T-23001)
- Public meeting: Holland Hope General Partners official plan amendment, zoning, subdivision & site plan, 19349-19399 Yonge Street (OPA.22.01, ZBA.22.02, 19T-22001, SPA.22.08)
- Public meeting on 2022-2026 Strategic Plan
- By-law 2023-020 to establish water and wastewater rates effective April 1, 2023
- By-law 2023-021 to exempt lands in South Sharon Plan of Subdivision (Menkes) from part lot control
Special Council
This is a special council meeting with no public business on the agenda. Council will move into a closed session to discuss a personnel matter, potential litigation, and solicitor-client privileged advice, then return to endorse any staff directions. The only public action is passing a by-law to confirm the meeting's proceedings.
- Closed meeting for personnel matter, litigation, and solicitor-client privilege (Municipal Act Sec. 239 (2) (b), (e), (f))
- By-law 2023-017 to confirm proceedings of the special meeting
Special Council
This is a special council meeting with no public business on the agenda. Council will move into a closed session to discuss a personal matter about an identifiable individual, potential litigation, and solicitor-client privileged advice, specifically a personnel matter. After the closed session, council will endorse any directions given to staff and pass a by-law to confirm the meeting's proceedings.
- Closed meeting for personnel matter, litigation, and solicitor-client privilege
- By-law 2023-016 to confirm proceedings of the special meeting
Special Council
This is a special meeting of East Gwillimbury Town Council. The main item is a motion to move into a closed session to discuss a personal matter about an identifiable individual and potential litigation, specifically a personnel matter. After the closed session, council will endorse any directions given to staff and pass a by-law to confirm the meeting's proceedings.
- Closed meeting to discuss personnel matter under Municipal Act Sec. 239(2)(b) and litigation under Sec. 239(2)(e)
- Motion to endorse all directions provided to staff during the closed meeting
- By-law 2023-015 to confirm the proceedings of the special council meeting
Committee of the Whole
The Committee of the Whole will receive deputations from residents opposing the proposed Averton Phase 3 Trail, along with updates on a farmers market, an all-way stop request, and planning applications. The committee will also receive a staff engagement survey presentation and several infrastructure memos.
- Deputations regarding Averton Phase 3 Trail, with petitions of 192 and 181 signatures opposing the trail as proposed
- Report CIES2023-02: Request for an All-Way Stop at Centre Street and Main Street in Mount Albert
- Zoning By-law Amendment & Official Plan Amendment for Vietnamese Buddhist Zen Meditation Centre at 22093 Highway 48
- Staff Engagement Survey 2022 - Results Highlights and Next Steps
- Farmers Market Update
Municipal Council
This is a largely procedural meeting. Council will adopt minutes from two February 22 meetings, receive a letter about drinking water source protection, and then move into a closed session to discuss personnel, property, and litigation matters. No major decisions or public hearings are scheduled.
- Adoption of minutes from special and regular council meetings held February 22, 2023
- Correspondence from Lake Simcoe Region Conservation Authority on Drinking Water Source Protection Program
- Closed meeting for personnel matter, library board appointments, property matter, and incident update
- Confirming by-law 2023-014 to enact proceedings of this meeting
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to discuss and potentially approve the 2023 final operating and capital budget, along with an update on the strategic and growth plan. The agenda also includes routine items such as adopting previous minutes, receiving financial reports, and a verbal update on board recruitment. No public hearings or major rezonings are on the agenda.
- 2023 Final Operating and Capital Budget Report (SR2023-07)
- January 2023 Financial Report (SR2023-05)
- Strategic and Growth Plan Update
- Board Recruitment Verbal Update
- Adoption of January 23, 2023 Minutes
Special Council
This is a special council meeting with no public business on the agenda. Council will move into a closed meeting to discuss a personnel matter and a property matter under solicitor-client privilege, then return to endorse staff directions and pass a by-law confirming the meeting's proceedings.
- Closed meeting for personnel matter (Municipal Act Sec. 239(2)(b))
- Closed meeting for property matter under solicitor-client privilege (Sec. 239(2)(f))
- By-law 2023-012 to confirm proceedings of the special meeting
Committee of Adjustment
The Committee of Adjustment will hold a public hearing to consider Consent Application B.03.23, which proposes to sever the western portion of 20812 Yonge Street to create a new residential lot at 4 Morgan's Road. Staff recommend approval subject to conditions, including a planning justification letter and a topographic survey for the Lake Simcoe Region Conservation Authority. The application is to legalize an existing dwelling that has been on the property since the 1950s/1960s.
- Consent Application B.03.23: sever 2,974 m² (0.73 ac) at 20812 Yonge Street to create a new lot at 4 Morgan's Road
- Proposed severed parcel: 2,974 m² with 33.8 m frontage on Morgan's Road; retained parcel: 1,750 m² with 34.5 m frontage on Yonge Street
- Staff recommendation: approve subject to conditions (e.g., deposited plan of reference, deed, tax payment, LSRCA permit)
- LSRCA conditions: provide PPS conformity letter, topographic survey, and obtain LSRCA permit
- Public comments: one registered member at time of report
Municipal Council
East Gwillimbury Council will consider adopting the 2023 budget, including a $29,477,361 tax levy (5.55% increase), water/wastewater rates, and a 2.5% cost-of-living adjustment for non-union staff. The agenda also includes a statutory public meeting on a zoning by-law amendment for 22356 Leslie Street, several deputations, and various reports and by-laws.
- 2023 budget: $29,477,361 tax levy, 5.55% increase
- Water/wastewater rates: variable rates unchanged, fixed rates adjusted
- Zoning by-law amendment for 22356 Leslie Street (TAES Architects Inc.)
- Request to remove 22198 Highway 48 from heritage registry
- Four part-lot control exemption by-laws (Regal Crest, Aspen Ridge, Oxford)
Accessibility Advisory Committee
The Accessibility Advisory Committee will receive the 2022 Municipal Election Accessibility Report, which details new accessible voting options such as online voting and assistive devices at polling stations. They will also receive an update on the Town's Multi-Year Accessibility Plan, which is being revised with the help of a consultant. The meeting includes adopting minutes from the previous session and roundtable updates on pedestrian access and pool accessibility.
- Receive 2022 Municipal Election Accessibility Report for information
- Update on Multi-Year Accessibility Plan revision with consultant
- Adopt minutes of January 25, 2023 meeting
- Roundtable: pedestrian access on Leslie St. between Green Lane and Sharon Public School
- Roundtable: accessibility features at Main Street Aquatic Centre pool
Budget Committee
The Budget Committee is continuing deliberations on the 2023 Proposed Business Plan and Budget, reviewing changes from the original presentation, the current budget position, and proposed capital changes. The revised tax levy increase is 5.82%, adding $112.21 to the average homeowner's annual tax bill. The committee will also consider new staffing requests and community initiative funding.
- Revised 2023 tax increase: 5.82% ($1,579,275), $112.21 average homeowner cost
- New staffing requests total $908,182, with $255,859 tax levy impact
- Capital additions: Oriole Wilderness Park construction ($520,000), Soldiers Bay Park construction ($946,000), Shannon Park Tennis Court Reconstruction ($390,500)
- Mount Albert Station Enhancements ($50,000) new capital item
- Removed Chamber of Commerce and Sharon Temple funding requests; increased Committee Contingency by $16,000
Special Council
East Gwillimbury Council is holding a special meeting to continue a workshop on the 2022-2026 Strategic Plan and to receive a final report on a joint fire services assessment with Georgina. The main decision is whether to endorse exploring Strategy 2 – modernized standalone departments with shared services, and to approve staff review of transitioning fire fleet maintenance to Georgina. The agenda also includes a confirming by-law and routine procedural items.
- Endorse further exploration of fire services modernization, focusing on Strategy 2 – Modernized Standalone Departments with Shared Services
- Approve staff review of transitioning East Gwillimbury fire fleet maintenance to Georgina's fleet division, report back Q3/Q4 2023
- Direct Fire Chiefs and CAOs to investigate shared service opportunities from ESCI report
- Bring updated East Gwillimbury Fire Master Plan to a future Council workshop
- Confirm By-law 2023-006 to confirm proceedings of the special meeting
Budget Committee
The Budget Committee is continuing deliberations on the 2023 proposed business plan and budget, including a revised tax increase of 3.44% ($938,214) for additional items, which would cost the average homeowner $66.32 annually. The committee is reviewing department budgets, new staffing requests, and public survey responses. A deputation from G. Sanderson regarding public input during budget meetings is also being received.
- Revised tax increase of 3.44% ($938,214) for additional items, costing average homeowner $66.32 annually
- New staffing requests totaling $394,763 (1.46% tax impact), including a firefighter and operations technologist
- New dedicated reserve contribution of $272,000 (1%) for asset management
- Multi-year funding for HALP (Health and Active Living Plaza) of $272,000 (1%)
- Community initiative changes/new funding requests of $96,635 (0.36%)
Municipal Council
East Gwillimbury Council will hear deputations and decide whether to remove 3550 Boag Road from the Town's Registry of Cultural Heritage Properties, with an option to instead designate it under the Ontario Heritage Act. They will also consider a demolition request for a structure at 19228 McCowan Road, a feral cat Trap-Neuter-Return program with funding, and the 2023 water and wastewater budget. The meeting includes a closed session on joint fire services with Georgina.
- Decision on removing 3550 Boag Road from heritage registry or designating it under Part IV of the Ontario Heritage Act
- Request to demolish accessory structure at 19228 McCowan Road under Part IV of the Ontario Heritage Act
- Proposed Trap, Neuter, Return program for feral cats with $5,000 in 2023 and $2,500 in 2024 to Ontario SPCA
- 2023 Proposed Water and Wastewater Budget presentation
- Closed meeting on East Gwillimbury/Georgina Joint Fire Services Assessment
Budget Committee
The Budget Committee is continuing deliberations on the 2023 proposed business plan and budget, hearing presentations from the Arts and Cultural Advisory Committee, Sharon Temple, Chamber of Commerce Tourism, Routes Connecting Communities, and the Public Library. The agenda includes specific funding requests and a proposed net budget increase of $96,635, equivalent to a 0.36% tax rate increase.
- Chamber of Commerce Tourism requests $50,000 for a tourism coordinator position
- Sharon Temple Museum requests $79,835 total (including $30,000 one-time) for 2023
- Routes Connecting Communities requests $7,500 for transportation and support services
- Library requests $99,500 for materials, $25,000 for website replacement, and other capital items
- Proposed net budget increase of $96,635, equivalent to 0.36% tax rate increase
Budget Committee
The Budget Committee is reviewing the proposed 2023 Business Plan and Budget, which includes a 2.8% tax levy increase for base programs (about $54 per household) and additional items that could raise taxes up to 3.44% more. The committee will also hear a presentation on the budget and review departmental budgets, capital projects, and fee-supported services. The meeting is the first of several budget sessions, with adoption scheduled for February 22, 2023.
- Proposed 2023 tax levy increase: 2.8% base, plus up to 3.44% for additional items (HALP, staffing, community initiatives, asset management)
- New staffing requests totaling $294,763 tax levy impact, including a Firefighter ($138,904) and Operations Technologist ($89,038)
- Community initiative funding increases totaling $96,635, including Chamber of Commerce Tourism ($41,500) and Sharon Temple Museum ($39,835)
- 2023 new capital budget of $11.8 million, including $2.2M for road rehabilitation and $1.7M for Centre Street Revitalization
- Previously approved capital outstanding of $113.2 million, including $95.7M for Health and Active Living Plaza
Accessibility Advisory Committee
The Accessibility Advisory Committee is meeting to adopt minutes from November 30, 2022, and to receive an update on the Town's Multi-Year Accessibility Plan. A roundtable discussion will address pedestrian access on Leslie St. between Green Lane and Sharon Public School. No presentations, site plans, or correspondence are scheduled.
- Adoption of minutes from November 30, 2022 meeting
- Accessibility Plan Update
- Pedestrian access on Leslie St. between Green Lane and Sharon Public School
Committee of Adjustment
The Committee of Adjustment will hold a public meeting to consider two consent applications. Staff recommend approval for both: one to sever a 5-hectare industrial lot at 17723 Woodbine Avenue, and another to create a stormwater easement at 19267 Centre Street. The meeting will also include adoption of previous minutes and a minor variance application for a dog kennel.
- Consent application B.01.23: sever 5.0 ha (12.37 ac) at 17723 Woodbine Avenue for an anaerobic digestion facility
- Consent application B.02.23: create stormwater easement at 19267 Centre Street to service 19299 Centre Street
- Minor variance A.01.23: increase maximum gross floor area for a dog kennel at 3383 Cole Road
- Adoption of minutes from November 30, 2022 meeting
Municipal Council
East Gwillimbury Council will hold a statutory public meeting for a zoning by-law amendment and draft plan of subdivision at Jeffery Crescent, receiving public comments before a future report. The agenda also includes routine items like adopting previous minutes, receiving updates on the 2022 elections and mosquito control, and considering removal of a heritage listing for 4779 Holborn Road. A notice of motion on federal funding for Lake Simcoe will be added to a future agenda.
- Public meeting: Zoning By-law Amendment & Draft Plan of Subdivision by Groundswell Urban Planner Inc. (File: ZBA.21.01 & 19T-20211)
- Request to remove 4779 Holborn Road from Town's Registry of Cultural Heritage Properties
- 2022 Municipal and School Board Elections Update presentation
- 2023 Council Meeting Schedule adoption
- Notice of Motion by Councillor Crone on Federal Funding Commitment for Lake Simcoe
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board is meeting to discuss the Health and Active Living Plaza construction update, financial reports, and a consultant's facilities and services report. The board will also consider the CEO's administrative report and fourth quarter operations report.
- Health and Active Living Plaza construction update
- December 2022 financial report and budget variance analysis
- Consultant's East Gwillimbury Public Library Facilities and Services Report
- Fourth Quarter Operations Report
- In camera session for education/training and personal matters
Special Council
This is a special council meeting held as a workshop, with three presentations: updates from the Lake Simcoe Region Conservation Authority (LSRCA) on its transition and Bill 23 impacts, a review of the town's environmental initiatives and proposed strategy, and a review of 2018-2022 advisory committees and groups. Council will receive these presentations and then move into a closed meeting for a personnel update. The agenda is primarily informational, with no decisions on the presentations themselves other than receiving them.
- LSRCA presentation on Bill 23 impacts, including loss of stormwater approvals and changes to plan review role
- Environmental initiatives presentation proposing a five-pillar strategy (Land, Air, Water, Biodiversity, Outreach) and joining the Clean Air Council
- Review of 2018-2022 advisory committees and groups, including categories and recruitment process
- Closed meeting for a personnel update under Municipal Act, Sec. 239(2)(b)
- Confirming by-law 2023-003 to adopt proceedings
Special Council
East Gwillimbury Council is holding a special meeting to continue a workshop on the draft Council Strategic Plan for 2023-2026. The plan outlines five priority areas: sustainability, quality programs and services, culture of municipal excellence, environmental stewardship, build complete communities, and responsible growth. Council will receive the presentation and discuss next steps, including public engagement. The meeting also includes a confirming by-law for the proceedings.
- Draft strategic plan with 5 priority areas: sustainability, quality programs/services, municipal excellence, environmental stewardship, complete communities, responsible growth
- Key deliverables include completing Health and Active Living Plaza, Holland Landing and Mount Albert Downtown Revitalization Projects, and LED streetlight conversion
- Plan includes developing environmental strategy, climate action plan, and updated community energy plan
- Confirming By-law 2023-002 to ratify meeting proceedings
Special Council
This special council meeting includes a workshop presentation on the town's Modernization Program, covering past accomplishments, 2023 priorities, and proposed budget investments. Council will also receive an update on online services, including payment options and user statistics. The meeting concludes with a closed session for a personnel matter and a confirming by-law.
- Proposed $300,000 for Municipal Modernization Program (CS-23-009)
- Proposed $20,000 for Annual Security Audit and Cyber Breach Support (CS-23-008)
- Proposed $55,000 for Annual Hardware Replacement (CS-23-010)
- Software licenses and maintenance increase from $244,000 to $354,000
- Online payment for bulk water scheduled to go live in Q1 2023