East Gwillimbury public meetings in 2024

Municipal Council

Council is meeting to enact by-laws regarding 2025 interim taxes, the appointment of animal services officers, and the creation of a tree planting and protection reserve fund. The body will also adopt recommendations from a December 3 Committee of the Whole meeting.

• By-law 2024-085 to levy interim taxes in 2025
• By-law 2024-084 to establish a Tree Planting and Protection Reserve Fund
• By-law 2024-087 to appoint Animal Services Officers
• Decision to manage short-term rental accommodations via existing Zoning By-law enforcement
• Approval of the Proposed 2025 Statutory, Public and Holiday Closure Schedule

Committee of the Whole Council

The Committee of the Whole Council approved a $5,029,507 contract with Mianco Group Inc. to replace East Townline bridges #113 and #114. It also adopted new electric‑vehicle charging fees for Town facilities and updated the municipal permitting fee structure, including a discounted rate for the Holly Berries group. Council authorized an agreement with the City of Vaughan to procure an internet voting solution. The Town’s Events Strategy presentation and several informational memoranda were received.

• Award of Contract T‑24‑17 to Mianco Group Inc. for $5,029,507 to replace East Townline bridges #113 and #114
• Adoption of EV charging fees: $2.00 per hour while charging and $4.00 per hour while idle (30‑minute grace period)
• Approval of new permitting fee structure and affiliated community group policy, including a discount for Holly Berries
• Authorization of a joint procurement agreement with the City of Vaughan for an internet voting solution
• Receipt of the Town of East Gwillimbury Events Strategy presentation

Special Council

Council will hold a closed meeting to discuss the security of town property, potential land acquisition in Sharon, and resignations and appointments for various community groups.

• Closed meeting to discuss security of town property and potential litigation
• Discussion of proposed land acquisition in the Village of Sharon
• Resignation of Youth Advisory Committee member
• Appointments to North Union Community Group and Accessibility Advisory Committee
• Confirming by-law to ratify the meeting's proceedings

Special Council

The Town of East Gwillimbury Municipal Council will enter a closed meeting to discuss the security of municipal property, potential litigation, town‑owned lands, and a personal matter involving an identifiable individual. The closed session will also consider resignations and new appointments for several advisory committees. After the closed meeting, Council will rise, report, and confirm By‑law 2024‑081 that records the proceedings of this special meeting.

• Closed meeting to consider security of municipal property and potential litigation
• Discussion of matters concerning town‑owned lands
• Personal matter involving an identifiable individual
• Resignations of Environmental Advisory, Diversity and Inclusion Advisory, and Arts and Culture Advisory committees
• Appointments to Arts and Culture, Active Transportation and Trails, Accessibility, and Heritage advisory committees

Municipal Council

The East Gwillimbury Municipal Council will adopt the Budget Committee's recommended amendments to the 2025 Business Plan and Budget. It will also adopt Committee of the Whole Council recommendations, confirm By‑law 2024‑082, and receive several deputations. The meeting includes adoption of minutes from recent council and committee sessions.

• Legal Services budget reduced from $150,000 to $115,000 (Reserve Level)
• Community Grants funding removed: Sutton Fair ($750), Road Watch Committee ($2,000), Chamber of Commerce Breakfast ($1,500), York Region Seniors Games ($600)
• Sharon Temple Museum funding increased from $42,000 to $43,500
• Councillor Discretionary Expenses cut from $17,500 to $3,500 per councillor
• Capital Project PR25‑014 budget changed from $370,000 to $0 (de‑prioritized)

Committee of the Whole Council

The Committee of the Whole Council will receive and approve the Parks, Recreation and Culture Naming Rights Policy and Sponsorship Policy. It will also approve the Corporate Services 2025 Statutory, Public and Holiday Closure Schedule. The council will direct continued enforcement of short‑term rental accommodations under the town's zoning by‑law and will cancel the December 10 council workshop.

• Approve Parks, Recreation and Culture Naming Rights Policy
• Approve Parks, Recreation and Culture Sponsorship Policy
• Approve 2025 Statutory, Public and Holiday Closure Schedule
• Direct continued enforcement of short‑term rental accommodations under the zoning by‑law
• Cancel the December 10, 2024 Council Workshop

Committee of Adjustment

The Committee of Adjustment is considering two minor variance applications for residential property additions. Staff recommend deferring one application to allow for a Natural Heritage Evaluation.

• Minor Variance A.11.24: Proposal for a 214.05 square metre detached garage/workshop at 5457 Ravenshoe Road
• Minor Variance A.12.24: Proposal for a residential dwelling addition at 19689 2nd Concession Rd
• Staff recommendation to defer A.11.24 to satisfy Environmental Protection Area requirements

Budget Committee

The committee will receive the 2025 Water and Wastewater Business Plan and Budget, which outlines an expenditure budget of roughly $13 million and includes rate increases for water and wastewater services. It will also consider a $370,000 Civic Centre Council Chambers Refresh project funded from the Facility Reserve. Additional items include revisions to community grant allocations and reductions to councillor discretionary expense limits.

• Receive 2025 Water and Wastewater Business Plan and Budget (≈ $13 M expenditures)
• Approve $370,000 Civic Centre Council Chambers Refresh project (Facility Reserve funding)
• Adopt increased variable water rates ($2.47‑$4.05 per m³) and new fixed charge schedule (e.g., $24‑$1,920 per service)
• Adjust community grant funding (e.g., increase for Sharon Temple Museum to $43,500, add $10,000 for Mount Albert Sports Day)
• Reduce councillor discretionary and communication expenses to $500 each

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt the minutes from its October 29, 2024 meeting. It will then discuss adding accessibility features to the town website. The Committee will also consider the meeting date and location for future gatherings and review item 5 of its Accessibility Action Tracker.

• Adopt minutes of the Accessibility Advisory Committee meeting held on October 29, 2024
• Discuss Town Website Accessibility Features
• Consider meeting date and location for future meetings
• Review Accessibility Action Tracker 5
• Round‑table discussion on committee recruitment

East Gwillimbury Public Library Board

The East Gwillimbury Public Library Board agenda for November 25, 2024 contains no listed items. The provided document appears to be a login portal rather than a meeting agenda.

Budget Committee

The East Gwillimbury Budget Committee will receive presentations on 2025 budget requests from the Arts & Culture Advisory Committee, the York Region Chamber of Commerce, Sharon Temple, and other community groups. It will also consider the East Gwillimbury Public Library's 2025 Library Services budget and a detailed $7,000 funding plan for Arts & Culture activities. The meeting will set the date for the next budget deliberation on November 27, 2024.

• Arts & Culture Advisory Committee budget request for 2025 (presentation by J. Champ)
• York Region Chamber of Commerce Tourism budget request for 2025 (presentation by C. Emanuel and T. Robert)
• Sharon Temple National Historic Site budget request for 2025 (presentation by L. Woodyatt)
• East Gwillimbury Public Library 2025 Library Services budget (presentation)
• Proposed Arts & Culture funding: Operations $1,000; Outreach $6,000; Contracted services $3,000; Paddle project $1,000; Culture Crawl $2,000; total $7,000

Special Council

East Gwillimbury Council will convene a special meeting to discuss potential litigation, an investment attraction opportunity, and video surveillance matters in a closed session. The meeting will conclude with a confirming by-law for the proceedings.

• Closed meeting to discuss Ontario Land Tribunal matter
• Closed meeting to discuss investment attraction opportunity
• Closed meeting to discuss video surveillance matter
• Confirming By-law 2024-076 for the special meeting proceedings

Municipal Council

East Gwillimbury Council will vote on By-law 2024-077 to regulate tree destruction on private property, along with two Official Plan Amendments for development projects. The meeting also includes the adoption of previous committee minutes and correspondence.

• By-law 2024-077: Tree Protection By-law
• By-law 2024-078: Official Plan Amendment OPA 4-2024 for Beechway Developments
• By-law 2024-079: Official Plan Amendment OPA 3-2024 for Sundial Homes
• Approval of up to $35,000 for arborist services
• Correspondence regarding tree protection by-law

Committee of the Whole Council

The Committee of the Whole Council will receive two community deputations requesting facility fee relief. It will receive a corporate services report recommending a resolution to apply for a Federation of Canadian Municipalities grant to develop a community‑based Climate Adaptation Plan. The council will also endorse a grant application for the Health and Active Living Plaza under the Community Sport and Recreation Infrastructure Fund.

• Deputation by B. Hall for Holly Berries Artisan Christmas Show – request for facility fee relief
• Deputation by W. Poon for Lunar New Year Community Group – request for facility fee relief
• Corporate Services Report CS2024-18 – resolution to apply for FCM climate adaptation grant
• Finance Report FIN2024-08 – endorsement of grant application for Health and Active Living Plaza
• Engineering and Public Works memo on Bridge #110 (Queensville Sideroad east of Hwy 48) closure update

Budget Committee

The Budget Committee is reviewing the proposed 2025 Business Plan and Budget, which has a total estimated cost of $74.7 million. The committee is deliberating on departmental reviews and identifying net cost pressures on the tax levy totaling approximately $2.8 million.

• Total 2025 estimated budget of $74.7 million ($38.9M property tax supported, $17.6M capital)
• Proposed $790,000 investment in Emergency Services, including 4 new firefighters
• Estimated $2.8 million in net cost pressures on the tax levy
• New staffing requests for an Asset Management Lead, Privacy and Information Coordinator, and IT Analyst
• Proposed funding for the Health and Active Living Plaza with estimated net operating costs of +/- $2.1 million

Special Council

The Municipal Council is meeting to conduct two closed sessions. These sessions involve discussions on investment attraction and a prosecution matter.

• Closed meeting regarding an Investment Attraction Opportunity
• Closed meeting regarding an Update on Prosecution Matter
• Enactment of By-law 2024-075 to confirm meeting proceedings

Municipal Council

The East Gwillimbury Municipal Council adopted Committee of the Whole recommendations and minutes from the October 22 meeting. It enacted By-law 2024-073 to allow internet voting and optical‑scan tabulators, approved a $1,329,993 contract for the Simcoe Trail construction, and authorized a $7,000,000 capital budget increase for the Yonge Street Revitalization project. The Council also endorsed new street names for a residential development at 2nd Concession Road and Mount Albert Road and approved the Draft IIDEA Action Plan and Draft Council Compensation Policy.

• Adopt Committee of the Whole Council recommendations and minutes from Oct 22, 2024
• Enact By‑law 2024‑073 authorizing internet voting and optical‑scan vote tabulators
• Approve low‑bid contract to Melfer Construction Inc. for Simcoe Trail – $1,329,993.00 (excl. taxes)
• Authorize $7,000,000 (plus HST) capital budget increase for Yonge Street Revitalization, plus $375,000 (plus HST) design costs
• Endorse seven new street names for the residential development at the southwest corner of 2nd Concession Road and Mount Albert Road

Committee of the Whole Council

The Committee of the Whole Council will vote on two Official Plan Amendment applications that add new residential lands to the Settlement Area and Community Area. It will also consider a $75,000 public‑art expenditure for Carnaby Park, a street‑name change in Queensville, and an extension of a draft subdivision plan. Additional items include a heritage strategy presentation, recreation program rates, and a draft staff compensation policy.

• Approve Official Plan Amendment for Beechway Developments Inc., 18474 Yonge Street
• Approve Official Plan Amendment for Sundial Homes (Green Lane) Ltd., Concession 1, Part Lot 101 & 102
• Approve $75,000 public‑art funding for Carnaby Park provided by Queens Landing (Minto Communities Inc.)
• Approve street name change from "Gwen Burkholder Drive" to "Burkholder Drive" in Queensville Phase 5
• Extend draft plan approval for Queensville Properties Phase 5 by three months

Accessibility Advisory Committee

The committee is meeting to review site plans and receive an update on the Holland Landing Yonge Street Revitalization Project. The agenda includes a presentation on the municipal planning process and how the committee can provide input on development.

• Review of Site Plans
• Holland Landing Yonge Street Revitalization Project update
• Review of the Accessibility Action Tracker
• Adoption of September 24, 2024 meeting minutes

East Gwillimbury Public Library Board

The East Gwillimbury Public Library Board approved the 2025 operating budget along with associated capital project and staffing requests. It also adopted the 2023 audited financial statements and approved a $700 budget for a staff appreciation event. Additional actions included receiving the 2025 Business Plan and adopting the updated Pregnancy and Parental Leave Policy.

• Approval of the 2025 Operating Budget, Capital Projects, and Staffing Requests (Motion 2024-76)
• Adoption of the 2023 Audited Financial Statements (Motion 2024-71)
• Approval of a staff appreciation event budget up to $700 (Motion 2024-79)
• Adoption of the Pregnancy and Parental Leave Policy as amended (Motion 2024-78)
• Receipt of the 2025 Business Plan (Motion 2024-75)

Municipal Council

Council is considering a draft update to the Tree Protection By-law and has directed staff to complete the public consultation process. The body is also adopting recommendations from a previous Committee of the Whole meeting.

• Draft Tree Protection By-law Update (Report PRC2024-13)
• Three-year software licensing agreement with Esri for $155,702
• Adoption of the Sharon Heritage Conservation District Study
• Adoption of the 2025 Council Meeting Schedule
• Correspondence requesting more full-time firefighters

Committee of the Whole Council

The Committee of the Whole is reviewing a proposed 2025 budget estimated at $74.6 million and discussing various corporate policies. The body is also considering infrastructure spending and development approvals for the town.

• Proposed 2025 budget estimated at $74.6 million
• Tender award of $1,329,993.00 to Melfer Construction Inc. for Simcoe Trail
• Authorization of $7,000,000 increase to Yonge Street Revitalization capital budget
• Authorization of $375,000 for additional design costs for Yonge Street Revitalization
• Proposed street names for residential development at 2nd Concession Road and Mount Albert Road

Special Council

Council received presentations regarding the 2024 Fire and Emergency Services workshop and the status of the Health and Active Living Plaza. The meeting focused on departmental analysis for fire services and construction timelines and operating budgets for the new plaza.

• Fire and Emergency Services 2024 Workshop Presentation
• Health and Active Living Plaza construction update with a $78 million contract
• Health and Active Living Plaza estimated net operating costs of +/- $2.1M
• Reported funding gap of +/- $0.6M for Health and Active Living Plaza operations
• Review of 2017 and 2023 Fire Master Plan recommendations

Special Council

The municipal council will enter a closed session to consider litigation or potential litigation, including matters before administrative tribunals. The agenda includes an Ontario Land Tribunal matter, a personal matter involving an identifiable individual, and resignations from two advisory committees. The council will also adopt By-law 2024-068 to confirm the proceedings of this special meeting.

• Closed meeting to consider litigation or potential litigation, including tribunal matters
• Discussion of an Ontario Land Tribunal matter
• Discussion of a personal matter concerning an identifiable individual
• Review of resignations from the Heritage Advisory Committee
• Review of resignations from the Active Trails and Transportation Advisory Committee

Municipal Council

The council adopted Committee of the Whole recommendations and several minutes. It approved the Tree Protection By-law, including up to $35,000 for arborist services and a review after one year. The council also authorized a five‑year, $2.5 million service level agreement with Evans Supply Ltd. for water meters. Temporary street closures for the Santa Claus Parade and a wind‑phone request from the Oasis Bereavement Centre were received.

• By‑law 2024‑069 temporarily closes Albert, King, Shannon, Victoria, Mill, Centre and Main Streets on Dec 7, 2024 for the Santa Claus Parade
• Adoption of the Tree Protection By‑law with up to $35,000 funding for arborist services and a one‑year implementation report
• Service Level Agreement with Evans Supply Ltd. for sole‑source water meters, approx. $2.5 million for a five‑year term and renewal authority
• By‑law 2024‑070 confirming the proceedings of the Oct 8, 2024 council meeting
• Correspondence received regarding installation of a wind phone at the Oasis Bereavement Centre

Committee of the Whole Council

The Committee of the Whole is reviewing transit initiatives for 2025 and heritage conservation planning. Council is deciding on a software licensing agreement and the adoption of a heritage study for Sharon.

• Adoption of the Sharon Heritage Conservation District Study and move to Phase 2
• Three-year software licensing agreement with Esri for $155,702
• 2025 York Region Transit initiatives including Route 50 connections to Health and Active Living Plaza
• Adoption of the 2025 Council Meeting Schedule
• Review of the Town of East Gwillimbury Automated Speed Enforcement Program

Committee of Adjustment

The Committee of Adjustment is meeting to discuss a minor variance application for a residential property. The applicant is seeking permission to build a sunroom addition that does not meet standard setback requirements.

• Minor Variance Application A.09.24: Request to reduce rear yard setback from 7.0 metres to 3.34 metres for a sunroom at 95 Briarfield Avenue
• Minor Variance Application A.09.24: Request to reduce rear yard setback for a deck from 3 metres to 2.91 metres
• LSRCA Plan Review Fee of $536 required for application A.09.24

Municipal Council

Council will receive and approve allocations of residential servicing capacity from the town’s reserve to enable two major developments on Leslie Street—up to 53 single‑detached equivalent units for the Acorn townhouse project at 18490 and 18508 Leslie Street, and up to 181 units for a 240‑unit apartment project at 19086 Leslie Street. The agenda also includes statutory public meetings on Proposed Official Plan Amendment 18474 Yonge Street (OPA.24.02) and Proposed Official Plan Amendment Part Lot 101 & 102, Concession WYS (OPA.24.03). A request to approve temporary street closures for the 2024 Santa Claus Parade is considered, and the Draft 2025 Business Plan is received and approved in principle.

• Allocate up to 53 residential servicing units for Acorn development at 18490 and 18508 Leslie Street
• Allocate up to 181 residential servicing units for 240‑unit apartment project at 19086 Leslie Street
• Statutory public hearing on Proposed Official Plan Amendment 18474 Yonge Street (OPA.24.02)
• Statutory public hearing on Proposed Official Plan Amendment Part Lot 101 & 102, Concession WYS (OPA.24.03)
• Approve temporary street closures for the 2024 Santa Claus Parade on Albert, King, Shannon, Victoria, Mill, Centre and Main Streets

Committee of the Whole Council

The Committee of the Whole is reviewing a draft Tree Protection By-law and the 2025 budget development timeline. The body is also considering a long-term service agreement for water infrastructure and receiving financial and economic updates.

• Proposed Tree Protection By-law with up to $35,000 for 2024 arborist services
• Proposed 5-year Service Level Agreement with Evans Supply Ltd. for water meters totaling approximately $2.5 million
• 2024 Mid-Year Financial Overview showing $191.7 million in total approved expenditures
• Proposed timelines for 2025 Budget Development (Report FIN2024-07)
• Deputation from Royal Canadian Legion regarding veteran banners for the 2024 Poppy Campaign

Accessibility Advisory Committee

The Accessibility Advisory Committee will review the Indigeneity, Inclusion, Diversity, Equity, and Accessibility (IIDEA) Action Plan. It will consider a letter of support for the Community Sport and Recreation Infrastructure Fund. An update on the Association of Municipalities of Ontario 2024 conference will be provided, and the next meeting date and location will be confirmed. The committee will also review the seventh Accessibility Action Tracker.

• IIDEA Action Plan discussion
• Letter of support for Community Sport and Recreation Infrastructure Fund
• Association of Municipalities of Ontario (AMO) 2024 Conference update
• Confirmation of meeting date and location
• Review of Accessibility Action Tracker 7

East Gwillimbury Public Library Board

The East Gwillimbury Public Library Board is meeting to review the 2023 audited financial statements and discuss the 2025 draft budget and business plan. The board will also consider a request to access the operating reserve and a new pregnancy and parental leave policy.

• KPMG presentation of 2023 Financial Statements
• 2025 Draft Budget Report
• 2025 Business Plan Report
• Access of Operating Reserve Request
• Pregnancy and Parental Leave Policy Report

Special Council

The council will receive the Development Services Workshop presentation dated September 17, 2024. It will adopt By‑law 2024‑066 to confirm the proceedings of this special meeting. The agenda also includes informational items on the By‑law Branch, Municipal Law Enforcement, and the Building Branch. The meeting will end with an adjournment resolution.

• Receive Development Services Workshop presentation (dated September 17, 2024)
• Adopt By‑law 2024‑066 to confirm the special meeting proceedings
• Provide overview of the By‑law Branch and its purpose
• Present information on Municipal Law Enforcement duties and powers
• Explain Building Branch services, funding, and fee structure

Special Council

Council is meeting in a closed session to discuss legal matters and infrastructure updates. The session includes a review of the York-Durham Sewage System Allocation Update and a specific litigation matter.

• Closed meeting regarding York-Durham Sewage System Allocation Update
• Closed meeting regarding a litigation matter
• By-law 2024-063 to confirm the proceedings of the September 4, 2024 meeting

Municipal Council

The East Gwillimbury Municipal Council adopted Committee of the Whole recommendations from July 23 and July 25, 2024, and approved the minutes from those meetings. The Council received correspondence about multiple dwellings at 18865 Kennedy Road and adopted By‑law 2024‑064 to exempt lands in the Queensville Properties Phase 4 plan from Part Lot Control provisions. It also authorized staff to enter a five‑year Animal Services Contract with the Town of Aurora, covering service from January 1 2025 to December 31 2029. Additional items included the receipt of a development services memorandum and various memoranda from Engineering, Public Works, and Parks departments.

• Adopt Committee of the Whole Council recommendations from July 23 2024
• Adopt Committee of the Whole Council recommendations from July 25 2024
• Adopt By‑law 2024‑064 exempting lands in Queensville Properties Phase 4 from Part Lot Control
• Authorize a five‑year Animal Services Contract with the Town of Aurora (2025‑2029)
• Receive correspondence regarding multiple dwellings at 18865 Kennedy Road

Committee of the Whole Council

The Committee of the Whole Council approved the Draft 2025 Business Plan in principle. It allocated up to 53 single‑detached equivalent units for the Acorn townhouse development at 18490 and 18508 Leslie Street, and up to 181 single‑detached equivalent units to support a 240‑unit apartment project at 19086 Leslie Street. The council also authorized a water‑quality partnership MOU with York Region and received several development‑services memoranda, including a digital billboard proposal for 22746 Leslie Street.

• Approval in principle of the Draft 2025 Business Plan (Report ADMIN2024-01).
• Allocation of up to 53 single‑detached equivalent units for Acorn development at 18490 & 18508 Leslie Street.
• Allocation of up to 181 single‑detached equivalent units for a 240‑unit apartment at 19086 Leslie Street.
• Authorization for the General Manager of Engineering and Public Works to execute an MOU with York Region for a joint water‑quality study.
• Receipt of Development Services memo on a proposed digital billboard sign at 22746 Leslie Street.

Committee of Adjustment

The Committee of Adjustment will consider Consent Application B.03.24, which seeks to extend a lease of more than 21 years for McDonald’s Restaurants of Canada Limited on a 0.357‑hectare lot at 190 Green Lane East, zoned Mixed Use Three with Exception Ninety‑Three (MU3(93)). Staff recommend approval subject to five conditions, and no public comments were received. The meeting also includes two minor variance applications: a reduced rear yard setback porch at 95 Briarfield Avenue (R2‑2) and a detached garage at 2911 Boag Road (RU).

• Consent Application B.03.24 – lease extension >21 years for McDonald’s at 190 Green Lane East (MU3(93) zoning)
• Minor Variance A.09.24 – porch with reduced rear yard setback at 95 Briarfield Avenue (R2‑2)
• Minor Variance A.10.24 – detached garage at 2911 Boag Road (RU)
• Staff recommendation to approve consent application with five conditions
• No public comments received on the consent application

Committee of Adjustment

The Committee of Adjustment will meet electronically to consider two minor variance applications: one for a sunroom addition at 21528 Warden Ave and another for a driveway widening at 52 Kentledge Avenue. Staff recommend approval for both requests.

• Minor Variance A.07.24: Reduced rear yard setback for sunroom at 21528 Warden Ave
• Minor Variance A.08.24: Widen driveway for parking at 52 Kentledge Avenue
• Meeting held via Microsoft Teams
• Town of East Gwillimbury Committee of Adjustment
• Staff recommendation: Approve both variance applications

Municipal Council

The East Gwillimbury Municipal Council approved three by-laws on July 25, 2024, including a zoning amendment for a rural property, the appointment of a new Manager of By-law Enforcement Services, and an Official Plan amendment to expand the Highway 404 Employment Corridor.

• Zoning By-law 2024-059 changes land use designations for Part of West Half of Lot 16, Concession 2
• By-law 2024-060 appoints Harinder Singh as Manager of By-law Enforcement Services
• By-law 2024-061 adopts Official Plan Amendment OPA 2-2024 for the Highway 404 Employment Corridor
• By-law 2024-062 confirms the proceedings of the July 25, 2024 Council meeting

Committee of the Whole Council

The Committee of the Whole is reviewing requests for residential servicing allocations and an Official Plan amendment to expand an employment corridor. The body is also discussing clean energy policies and receiving updates on winter maintenance and public works.

• Official Plan Amendment OPA 2-2024 to extend Highway 404 Employment Corridor Secondary Plan boundaries
• Interim allocation of 20 residential servicing units for Ashley Park Development (Sharon) Inc. – Phase 3
• Environmental Advisory Committee request to promote heat pumps and clean energy alternatives to fossil gas
• Deputation from M. Ghassan regarding a pedestrian crossover on Mount Albert Road at Countryman Road
• Engineering and Public Works updates on Green Fleet Strategy and Leslie Street active transportation

Special Council

Municipal Council is meeting in a closed session to discuss confidential legal and financial matters. The session includes updates on sewage system allocation and land tribunal proceedings.

• York-Durham Sewage System Allocation Update
• Ontario Land Tribunal Proceeding Update
• Investment Attraction Opportunity
• By-law 2024-056 to confirm meeting proceedings

Municipal Council

East Gwillimbury Council is meeting to adopt recommendations and minutes from the June 25, 2024 Committee of the Whole meeting, which include awarding two peer review contracts totaling over $2.5 million to R.J. Burnside & Associates Limited, a water compliance software contract to Compliance365 Inc., and a lease agreement with Z!Eats for food services at the Health and Active Living Plaza. The agenda also includes receiving correspondence about vacant homes and enacting a by-law to accept Canada Community-Building Funds.

• Award Contract P-24-13 to R.J. Burnside & Associates Limited for $1,499,850 for peer review services (development engineering and CLI ECA) over 5 years
• Award Contract P-24-14 to R.J. Burnside & Associates Limited for $1,047,900 for peer review services (fill management and site alteration) over 5 years
• Award Contract P-24-04 to Compliance365 Inc. for $176,500 for a water compliance software solution over 5 years
• Authorize lease agreement with Z!Eats for food services at the Health and Active Living Plaza
• Enact By-law 2024-057 to authorize a Municipal Funding Agreement with AMO for Canada Community-Building Funds

Committee of the Whole Council

The Committee of the Whole is deciding on several development and planning items, including a proposed 5-year animal control contract with the Town of Aurora, adoption of the Sharon Heritage Conservation District Study, and zoning and subdivision approvals for Queensville Phase 8. They will also hear deputations about a proposed nature-based school and the heritage study.

• Authorize 5-year animal control agreement with Town of Aurora (2025-2029), estimated $68,700 for wildlife calls in 2025
• Adopt Sharon Heritage Conservation District Study and proceed to Phase 2
• Approve zoning by-law amendment and draft plan for Queensville Phase 8 at 1002 Doane Road (rezoning to residential and open space)
• Approve Official Plan Amendment for Woodbine GP Inc. lands on Woodbine Avenue, Farr Avenue, and Mount Albert Road to extend Highway 404 Employment Corridor
• Deputations on proposed nature-based school at 4122 Davis Drive and on the Sharon heritage study

Committee of Adjustment

The Committee of Adjustment is meeting electronically to consider two consent applications, both proposing lot additions that would merge portions of land into adjacent properties. Staff recommend approval for both, subject to conditions. No minor variance applications or other business are listed.

• B.01.24: Larendale Inc. proposes adding ~719.1 m² (0.17 acres) from 19822 2nd Concession Road to 514 Doane Road; staff recommend approval
• B.02.24: Lamers proposes conveying a portion of 34 Victory Drive to merge with 38 Victory Drive
• Both applications are consent (lot addition) requests, not new lots or development
• Public comments deadline was June 20, 2024; no comments received for B.01.24 at report time

Committee of the Whole Council

The Committee of the Whole will receive the 2023 draft audited financial statements and approve the allocation of the operating surplus to reserves, as well as approve amendments to the development charge by-law. They will also consider several reports and contracts, including a zoning by-law amendment and multiple service contracts. The agenda includes a deputation requesting a minor variance for a digital billboard and recognition of a senior of the year nominee.

• Deputation by Eye Candy Ads for minor variance to erect digital billboard at 22746 Leslie Street
• Approval of 2023 Draft Audited Financial Statements and operating surplus allocation
• Development Charge By-law Amendment effective June 25, 2024
• Contract award P-24-13 to R.J. Burnside & Associates Limited for $1,499,850.00 (peer review services)
• Contract award P-24-14 to R.J. Burnside & Associates Limited for $1,047,900.00 (fill management peer review)

Accessibility Advisory Committee

The Accessibility Advisory Committee will review feedback on improving accessible built environment standards. Members will also discuss the Accelerating Accessibility Coalition and a potential grant opportunity letter of support.

• Review of Improving Accessible Built Environment Standards - DOPS Review and Feedback
• Discussion regarding Accelerating Accessibility Coalition
• Discussion regarding Grant Opportunity - Letter of Support
• Review of the Accessibility Action Tracker

Municipal Council

East Gwillimbury Council will hold a statutory public meeting for an Official Plan Amendment application at 18642 Leslie Street (OPA.24.01), receiving comments to be addressed in a future report. The agenda also includes adopting prior committee recommendations and minutes, receiving correspondence, and enacting several by-laws related to zoning, official plan amendments, and part lot control exemptions.

• Public meeting for Official Plan Amendment at 18642 Leslie Street (OPA.24.01)
• By-law 2024-049 to amend Zoning By-law 2018-43 (Part of Lot 101, Concession 1)
• By-law 2024-050 to adopt Official Plan Amendment No. 1-2024 (Block 173, Plan 65M-4505)
• By-law 2024-051 and 2024-052 for part lot control exemptions (Rodeo Homes Sharon Phase 3, Sharon Corners Phase 2)
• Correspondence re: Highway 404 rehabilitation, MADD tournament, and petition against self-storage facility at Highway 11 and Crimson King Way

East Gwillimbury Public Library Board

The Board is reviewing the 2023 Annual Report and the July-August Program Guide. Discussions include May 2024 financial reports, food pantry usage, and eBook/audiobook trends.

• Review of 2023 Annual Report showing 15% increase in physical item circulation
• May 2024 Operating Budget Variance Analysis
• Food Pantry Preliminary Report
• eBook and Audiobook Usage and Holds Report
• Library Board Fundraising Accounts Report

Special Council

The Municipal Council met to receive a presentation regarding the Fire Master Plan Review. The presentation included a community risk assessment and 21 recommendations for the Fire and Emergency Services department.

• Presentation of the Fire Master Plan Review by Fire and Emergency Services
• Review of 21 recommendations, including updating the Establishing & Regulating By-law
• Discussion of a proposed Automatic Aid Agreement with Georgina
• Proposal to implement recommendations without significant budget impacts
• By-law 2024-048 to confirm the proceedings of the special meeting

Committee of the Whole Council

The Committee of the Whole Council is reviewing several development and infrastructure items, including a major zoning amendment for 574 Green Lane East. Members will also receive updates on the Yonge Street Improvements Project and the impacts of the provincial Bill 185, Cutting Red Tape to Build More Homes Act, 2024.

• Zoning amendment and subdivision approval for Welland Developments at 574 Green Lane East
• Speed limit reductions on Centre Street and Doane Road
• $307,110.00 design contract award to Aquafor Beech Limited for Mount Albert storm outfalls
• York Region presentation on the Yonge Street Improvements Project
• Presentation on Bill 185, Cutting Red Tape to Build More Homes Act, 2024

Municipal Council

The Municipal Council will review several by-laws, including a 2024 tax levy and a rezoning application for the northwest corner of Leslie Street and Manor Hampton Street. The meeting also includes the adoption of previous committee recommendations and minutes.

• Rezoning of northwest corner Leslie Street and Manor Hampton Street (ZBA.20.08)
• By-law to sell portions of Milne Lane/Queensville Phase 5 to three developers
• By-law 2024-046 for the 2024 tax levy and collection
• Official Plan Amendment for Sharonvit Estates Inc. (OPA.20.04)
• Adoption of Committee of the Whole recommendations from May 22, 2024

Special Council

This is a special council meeting with no public deputations or resolutions. The main item is a motion to enter a closed session to discuss an investment attraction opportunity under the Municipal Act's trade secret exemption. Council will also consider a by-law to confirm the proceedings of the meeting.

• Closed meeting to discuss investment attraction opportunity (Municipal Act, Sec. 239(2)(i))
• By-law 2024-043 to confirm proceedings of the special meeting

Committee of Adjustment

The Committee of Adjustment is deciding on a minor variance application (A.06.24) to allow a reduced interior side yard setback of 1.5 metres (instead of the required 3.0 metres) for a proposed two-storey industrial building at 2670 Davis Drive. Staff recommend approval, subject to conditions. No public comments were received.

• Minor variance application A.06.24 for 2670 Davis Drive to reduce interior side yard setback from 3.0m to 1.5m
• Proposed new 2-storey industrial building (1,646 m² total area) in Employment General (M2) zone
• Staff recommendation to approve with condition to update grading plan to include a swale
• No letters of opposition or support received for the variance

Accessibility Advisory Committee

The Accessibility Advisory Committee will discuss the Holland Landing Yonge Street Revitalization Project and a Sledge Hockey Drop-In Program. Members will also receive an update on the York Region National AccessAbility Week forum and review the Accessibility Action Tracker.

• Holland Landing Yonge Street Revitalization Project discussion
• Sledge Hockey Drop-In Program discussion
• York Region National AccessAbility Week Professional Development Forum update
• Review of the Accessibility Action Tracker

East Gwillimbury Public Library Board

The East Gwillimbury Public Library Board is meeting to receive routine reports including April 2024 financials, the CEO's administrative report, and a library locker usage report. The agenda also includes consent items such as adopting the April 22, 2024 minutes and a brand launch slide deck. The board will then move into a closed session for personal and labour relations matters.

• April 2024 Financial Report (SR2024-16) with operating budget variance analysis and fundraising report
• CEO Administrative Report for April 2024 (SR2024-17)
• Library Locker Usage Report (SR2024-18)
• Library Logo Launch Slide Deck
• Policy Review Schedule

Committee of the Whole Council

The Committee of the Whole Council is reviewing an application by Sharonvit Estates Inc. to redesignate lands for a residential apartment building with ground-floor commercial space. The proposal includes a maximum height of 6 storeys and a maximum Floor Space Index of 2.95. Approval is subject to a holding provision pending servicing confirmation and updated impact studies.

• Zoning and Official Plan Amendment for Sharonvit Estates Inc. (Leslie St. and Manor Hampton St.)
• Proposed 6-storey residential building with 373m² of commercial retail space
• Redesignation of lands from Low Density Residential to Residential Mixed Use
• New governance framework for statutory and advisory committees
• Retirement of Road Watch, Seniors, and Broadband Working Groups

Municipal Council

The Municipal Council will adopt recommendations and minutes from the May 7, 2024, Committee of the Whole meeting. The agenda includes reviewing a development services memo regarding Averton Homes and enacting a by-law for land exemptions at 19267 Centre Street.

• Adoption of Committee of the Whole recommendations from May 7, 2024
• By-law 2024-041 regarding land exemptions for Averton Homes (1422754 Ontario Limited)
• Development Services memo for Averton Homes at 19267 Centre Street
• Request to update Fees and Charges By-law to include an MZO application fee
• Request for staff to work with York Region on Leslie Street safety initiatives

Special Council

This special council meeting is largely procedural, with the main substantive item being a closed session to discuss the allocation of additional York-Durham Sewage System servicing capacity, under solicitor-client privilege. The council will also consider a by-law to confirm the meeting's proceedings.

• Closed meeting to discuss allocation of additional York-Durham Sewage System servicing capacity
• By-law 2024-040 to confirm proceedings of the special meeting

Special Council

The Council held a workshop to discuss a new heritage strategy following Bill 23 requirements. The strategy aims to manage the Town's Heritage Register and decide which properties to designate or remove by January 1, 2025.

• Workshop on Heritage Strategy regarding Bill 23 and the Ontario Heritage Act
• Review of 378 listed properties and 13 designated properties
• Recommendation to prioritize the Village of Mount Albert for a Heritage Conservation District study
• Identification of 23 properties for potential designation study
• Discussion of potential financial incentives such as property tax relief

Committee of the Whole Council

The Committee of the Whole is deciding on a zoning and official plan amendment for Sharonvit Estates Inc. at the northwest corner of Leslie St. and Manor Hampton St., which would allow a six-storey residential building with ground-floor retail. The committee will also hear deputations on Lake Simcoe phosphorus pollution and a fee waiver request, and receive reports on trail events, fire prevention recognition, and development charges.

• Approve Official Plan Amendment to redesignate lands from Low Density Residential to Residential Mixed Use, increasing max Floor Space Index to 2.95 and height to 6 storeys
• Approve Zoning By-law Amendment to rezone lands from Mixed Use One (MU1) to Mixed Use Five – Exception (MU5(XX)) with Holding (H1) Provision
• Deputation from Lake Simcoe Watch requesting Ontario government to reduce phosphorus pollution to 44 tonnes per year by 2030
• Deputation from Sharon Masonic Lodge requesting waiver of Change of Use Application fees for 20366 Leslie Street
• Rescind March 19, 2024 motion to add CIHA application fee; request staff to add MZO application fee to Fees and Charges By-law

Municipal Council

The Municipal Council will meet to adopt recommendations from the April 23 Committee of the Whole meeting. Key items include enacting a heritage designation for 19081 Yonge Street and reviewing the 2023 year-end financial position.

• By-law 2024-036: Designate 19081 Yonge Street under the Ontario Heritage Act
• Adoption of 2023 year-end operating surplus allocation in principle
• Decision to maintain existing ward boundaries
• Approval of 2024 Town-wide and Area-specific Development Charge Background Studies
• Adoption of Committee of the Whole recommendations from April 23, 2024

Special Council

The Special Meeting of Municipal Council includes a closed session to discuss legal opinions on servicing allocation and York-Durham sewage system capacity. Council will also address personnel matters and resignations from several community groups.

• Closed meeting regarding Servicing Allocation Legal Opinion
• Closed meeting regarding York-Durham Sewage System Servicing Capacity
• Discussion of personnel matters
• Member resignations from Holland Landing Community Group
• Member resignations from Farmers' Market Working Group and Broadband Working Group

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on two minor variance applications. Staff recommend approving a variance to allow an existing shed closer to the front lot line and a carport with a reduced rear yard setback at 63 Balmoral Heights. The committee will also consider a second application for above-grade stairs at 10 Cloverridge Avenue.

• Minor variance A.03.24: allow existing shed closer to front lot line than main building at 63 Balmoral Heights
• Minor variance A.03.24: allow attached carport with rear yard setback reduced from 7.0 m to 3.2 m
• Minor variance A.05.24: construct above-grade stairs on right side of house at 10 Cloverridge Avenue
• One letter of opposition received for A.03.24
• Staff recommend approval of A.03.24 subject to conditions (building permit, maintain swales)

Committee of the Whole Council

The Committee of the Whole is receiving updates and making decisions on several items, including approving new development charge by-laws, maintaining existing ward boundaries, and receiving financial and infrastructure updates. The meeting includes presentations from York Region on sewage works and from the Lake Simcoe Region Conservation Authority, as well as a deputation on a residential sewer connection.

• Approve 2024 Town-wide and Area-specific Development Charge Background Studies and enact by-laws effective May 20, 2024
• Maintain existing ward boundaries and request a framework for future boundary changes (Report LLS2024-02)
• Receive York Region presentation on Sewage Works Project and Holland Landing Lagoons update, including planned decommissioning by 2028
• Receive LSRCA updates on new hazard regulations and enforcement powers effective April 1, 2024
• Receive Economic Development Update, including YSpace funding of $150,000 and 337 business interactions in Q1

Municipal Council

East Gwillimbury Council is meeting to adopt recommendations and minutes from the April 9 Committee of the Whole and Council meetings, receive correspondence on speed limits and conservation authority regulations, and consider a legal memo on dedicating lands as public highway. The main actions are enacting three by-laws: one to name and dedicate lands as public highway (Kerbel Phase 3B), and two to accept and assume public works and services for Minto Phase 1B and Elderbank Phase 3A subdivisions. The agenda is largely procedural, with no deputations or presentations scheduled.

• By-law 2024-029 to name and dedicate lands as public highway (Kerbel Phase 3B, 19T-90015)
• By-law 2024-030 to accept and assume public works for Minto Phase 1B, Subdivision 19T-09002
• By-law 2024-031 to accept and assume walkway block, Elderbank Phase 3A, Sharon Village
• Correspondence from M. Cole regarding speed limits in Mount Albert
• Correspondence from Ministry of Natural Resources and Forestry on Conservation Authorities Act regulation

East Gwillimbury Public Library Board

The East Gwillimbury Public Library Board is meeting to discuss routine administrative matters, including financial reports, the CEO's administrative report, and a first-quarter operations report. They will also consider a funding request for the Library Board Fundraising Reserve and review 2023 policies. The agenda includes a presentation celebrating Lynda Young's years of service.

• March 2024 Financial Report (SR2024-10) including budget variance analyses and fundraising report
• First Quarter Capital Projects Report
• Library Board Fundraising Reserve Funding Request (SR2024-13)
• 2023 Policy Review Report (SR2024-14)
• Presentation: Celebrating Lynda Young's Years of Service

Special Council

East Gwillimbury Council is holding a special meeting to receive two presentations: a workshop on reviewing the Procedure By-law and a review of council meeting public production. The meeting also includes three deputations and a confirming by-law to ratify the meeting's proceedings. No final decisions are made; the presentations are for discussion and future direction.

• Procedure By-law Review Workshop: options for consent agenda, deputation timelines, and member motions
• Council Meeting Public Production Review: history and potential AV upgrades, with possible 2025 capital plan
• Deputations by W. English, J. Gamble, and J. Petejan regarding agenda items
• By-law 2024-028 to confirm the proceedings of the special meeting

Municipal Council

East Gwillimbury Council is holding a statutory public meeting to receive comments on the 2024 Draft Development Charge By-law, which sets fees on new development to fund growth-related infrastructure. Council will also consider adopting prior committee recommendations, including a $144,435 playground equipment contract, and enact a by-law exempting certain lands from part lot control for Woodduck Island Homes.

• Public meeting on 2024 Draft Development Charge By-law
• Adoption of Committee of the Whole recommendations, including $144,435 award to Openspace Solutions Inc. for King Street Park playground equipment
• By-law 2024-025 to exempt lands from Part Lot Control for Woodduck Island Homes Corporation (SPA.23.12)
• Approval of sanitary servicing allocation for 1047 Mount Albert Road
• Endorsement of Transportation and Water/Wastewater Master Plan updates

Committee of the Whole Council

The Committee of the Whole Council is meeting to decide on several items, including a temporary zoning by-law amendment to allow a garden suite at 30 Orchard Court for 20 years, and a recommendation to designate the William Kitley House at 18490 Leslie Street as a heritage property. The agenda also includes the assumption of public works for two subdivisions, a statement of council remuneration, and a recognition for the Honorary Fire Chief.

• Temporary Use Zoning By-law Amendment (ZBA.23.02) for a garden suite at 30 Orchard Court, 20-year permit
• Intention to designate William Kitley House at 18490 Leslie Street under Part IV of the Ontario Heritage Act
• Assumption of public works for Minto South West Queensville Phase 1B (Plan 65M-4653)
• Assumption of public works for Elderbank Phase 3A Walkway Block (Part 2, Plan 65R-37688)
• Statement of Council Remuneration and Expenses for 2023

Committee of Adjustment

The East Gwillimbury Committee of Adjustment is meeting electronically to consider three minor variance applications. One application (A.03.24) is recommended for deferral due to changes, while another (A.04.24) is recommended for approval with conditions. The third (A.05.24) involves constructing stairs to access a basement.

• A.03.24: 63 Balmoral Heights – request to permit five accessory buildings, reduced setbacks, and sheds closer to lot line; recommended for deferral to April 24, 2024
• A.04.24: 53 Four Seasons Crescent – request to widen driveway to 5.5m and reduce parking space size; recommended for approval with conditions
• A.05.24: 10 Cloverridge Avenue – request to construct above-grade stairs on the right side of the house to access basement

Accessibility Advisory Committee

The East Gwillimbury Accessibility Advisory Committee is meeting to discuss routine business, including a status report on the Multi-Year Accessibility Plan, an update from the National AccessAbility Week York Region Subcommittee, and the Accessibility Action Tracker. No presentations, site plans, or correspondence are scheduled. The agenda is largely procedural, with no major decisions or public hearings.

• Multi-Year Accessibility Plan Status Report
• National AccessAbility Week York Region Subcommittee Update
• Accessibility Action Tracker review

East Gwillimbury Public Library Board

The Board will receive updates from Town staff regarding development, planning, and revitalization projects. Members will also discuss the ongoing search for a new Chief Executive Officer and review February financial reports.

• Town staff presentation on Mount Albert Downtown Revitalization and Holland Landing Yonge Street Revitalization
• Update on the 10-year housing target of 4,300 homes
• Verbal update on the CEO search and contract negotiations
• Review of the February 2024 Financial Report
• Review of the February 2024 CEO Administrative Report

Committee of the Whole Council

The Committee of the Whole Council is meeting to receive reports and presentations, including the Fire and Emergency Services Community Risk Assessment and a fleet maintenance update. Key decisions include endorsing the Draft Final Transportation Master Plan and Water and Wastewater Master Plan for a 30-day public review period, and approving a playground equipment contract. The agenda also includes deputations, a heritage de-listing deadline extension request, and several routine items.

• Endorse Draft Final Transportation Master Plan and Water and Wastewater Master Plan for 30-day public review
• Award RFP P-24-07 for playground equipment at King Street Park to Openspace Solutions Inc. for $144,435.00 (excluding HST)
• Request to extend Ontario Heritage Act de-listing deadline to January 1, 2030 via letter to Premier
• Receive Community Risk Assessment presentation and memo from Fire and Emergency Services
• Receive 2023 tender awards over $100,000.00 from Finance

Municipal Council

East Gwillimbury Council is meeting to adopt routine items including minutes and recommendations from prior meetings, plus two by-laws: one setting water and wastewater rates effective April 1, 2024, and another amending the zoning by-law for 18326 Leslie Street South. The agenda also includes receiving correspondence about a proposed battery energy storage project and rescheduling September meetings.

• By-law 2024-022: water and wastewater rates effective April 1, 2024
• By-law 2024-023: zoning amendment for 18326 Leslie Street South (ZBA.20.02)
• Correspondence from Christian Farmers Federation re: battery storage at 21774 Woodbine Avenue
• Reschedule September 10, 2024 meetings to September 4, 2024
• Adopt Committee of the Whole recommendations including library strategic plan, environmental strategy, and heritage designation for 19081 Yonge Street

Committee of the Whole Council

The Committee of the Whole is reviewing and potentially approving several key items, including the library's 2023-2026 strategic plan and growth plan, an environmental strategy, a new process for housing accelerator requests, a site plan approval, and a heritage designation. The meeting also includes updates on recreation services, water systems, and mosquito control.

• Endorse 2023-2026 Strategic Plan and Library Services Growth Plan
• Approve Environmental Strategy (Report CS2024-01)
• Approve framework for Community Infrastructure and Housing Accelerator (CIHA) requests and direct staff to add CIHA application fee
• Conditional approval of site plan for Holland Green Developments at Dogwood Boulevard & Highway 11 (SPA.22.04)
• Designate 19081 Yonge Street (William James Sloane House) under Ontario Heritage Act

Special Council

This is a special meeting of East Gwillimbury Town Council, held after the Committee of the Whole. The main item is a motion to move into a closed meeting to discuss a property acquisition, an Ontario Land Tribunal proceeding, fire and emergency services labour relations, and a library board member resignation. The agenda includes no public deputations or resolutions, and the only open item is a by-law to confirm the proceedings of the meeting.

• Closed meeting to discuss property acquisition (Municipal Act Sec. 239(2)(c))
• Closed meeting to discuss Ontario Land Tribunal proceeding update (Sec. 239(2)(e))
• Closed meeting to discuss fire and emergency services labour relations (Sec. 239(2)(d))
• Closed meeting to discuss library board member resignation (Sec. 239(2)(b))
• Confirming by-law 2024-017 to adopt and ratify all actions from the meeting

Municipal Council

East Gwillimbury Council is holding two statutory public meetings to receive comments on zoning by-law amendments for properties at 30 Orchard Court and 19820 Holland Landing Road. The agenda also includes adopting prior minutes and recommendations, and enacting by-laws for sewer/watermain assumption and temporary road closures for Mount Albert events.

• Temporary Use Zoning By-law Amendment at 30 Orchard Court (File: ZBA.23.02)
• Zoning By-law Amendment for 6ix Development Inc. at 19820 Holland Landing Road (File: ZBA.23.01)
• By-law 2024-018 to assume West Holland Landing Trunk Sanitary Sewer and Watermain
• By-law 2024-019 to close Main Street in Mount Albert for Sports Day and Spring Fair (May 31-June 2, 2024)
• By-law 2024-020 to close Main Street, Centre Street, Doane Road, King Street for 5k Run/Walk (June 1, 2024)

Committee of Adjustment

The Committee of Adjustment will hear two minor variance applications. One seeks approval to widen a driveway at 76 Beechborough Crescent to accommodate an accessory apartment. The other requests permission for two additional accessory buildings at 63 Balmoral Heights, but staff recommend deferring it for re-notification.

• Minor variance A.24.23: widen driveway to 6.83m at 76 Beechborough Crescent (staff recommend approval)
• Minor variance A.03.24: permit 5 accessory buildings (carport and gazebo) at 63 Balmoral Heights (staff recommend deferral)
• Appointment of Matthieu Daoust as Deputy Secretary-Treasurer for 2022-2026 term

Accessibility Advisory Committee

The East Gwillimbury Accessibility Advisory Committee will hear a presentation on upcoming playground redevelopments, adopt minutes from the January 30, 2024 meeting, and review its Accessibility Action Tracker. No site plans or correspondence are scheduled.

• Presentation by J. Tucker on upcoming playground redevelopments
• Adoption of minutes from January 30, 2024 meeting
• Review of Accessibility Action Tracker, including closed items like Holland Landing Library Accessible Bathroom and Facilities/Trail System Accessibility Audit

East Gwillimbury Public Library Board

The East Gwillimbury Public Library Board is meeting to receive financial and administrative reports for January 2024, discuss a proposed maternity and parental leave top-up program, and get updates on the EGPL 50th anniversary, the Health and Active Living Plaza, and the CEO search. The agenda is largely routine, with no major decisions or public hearings scheduled.

• January 2024 financial report shows 8% of operating budget spent, with 33% of materials budget used on annual subscriptions
• Proposed maternity and parental leave top-ups for permanent staff, estimated to cost $4,500 annually starting in 2025
• 2023 donations totaled approximately $30,000, with $13,656 (44%) dedicated to the Food Pantry
• Library to stop using mylar plastic covers on children's picture books, saving over 500 sheets annually
• Health and Active Living Plaza project on schedule and within budget, with vendor partnerships for collections

Committee of the Whole Council

The Committee of the Whole Council will receive a presentation from the Town of Newmarket on its Automated Speed Enforcement (ASE) program, which uses cameras in school and community safety zones. The committee will also consider approving the 2023 Strategic Plan Annual Report, which highlights accomplishments across five priorities, and receive updates on the library CEO transition, the Complete Communities Secondary Plan, and other items. Several agenda items are routine receptions of reports and memos.

• Presentation on Newmarket's Automated Speed Enforcement program (agenda item F.1)
• Approval of 2023 Strategic Plan Annual Report (report CS2024-02)
• Library CEO announcement: Angela Ramsey to move to Manager, Strategic Initiatives; successor to be recruited
• Assumption of West Holland Landing trunk sanitary sewer and watermain (report EPW2024-02)
• Reception of Complete Communities Secondary Plan presentation

Municipal Council

East Gwillimbury Council is holding two statutory public meetings for zoning by-law amendments: one for Grandview Equestrian Farms Inc. at 17743 McCowan Road and another for RCG Green Lane Northwest GP Inc. at 18363 Leslie Street. Council will also consider a Youth Advisory Committee report recommending staff explore transit options for youth, and adopt routine minutes and by-laws.

• Zoning by-law amendment application, Grandview Equestrian Farms Inc., 17743 McCowan Road [ZBA.23.06]
• Zoning by-law amendment and draft plan of subdivision, RCG Green Lane Northwest GP Inc., 18363 Leslie Street [ZBA.22.08 & 19T-22002]
• Youth Advisory Committee report recommending staff explore transit options and report back in Q3 2024
• Correspondence from Enbridge Gas Inc. regarding Ontario Energy Board decision on 2024 rebasing application
• By-law 2024-014 to repeal By-law 2019-014; By-law 2024-015 to amend By-law 2019-058 to appoint Building Officials

Special Council

This is a special meeting of East Gwillimbury Municipal Council with no public deputations. The main item is a motion to move into a closed meeting for an Integrity Commissioner workshop, followed by a motion to rise and report. The council will also pass a by-law to confirm the proceedings of the meeting.

• Closed meeting for Integrity Commissioner workshop (Municipal Act, Sec. 239 (3.1))
• Motion to endorse all directions provided to staff at the closed meeting
• By-law 2024-013 to confirm the proceedings of the special meeting

Committee of the Whole Council

The Committee of the Whole will receive a presentation on a corporate space needs assessment, which found the town's administrative facilities are at capacity and face a growing deficit. Staff are directed to analyze medium- to long-term options for space needs and report back. The committee will also receive deputations on a hospital fundraiser, a battery storage project, and a proposed development at 18477 Yonge Street.

• Deputation from Redwood Properties on OPA.23.02 and ZBA.23.03 for 18477 Yonge Street (Harvest Village), proposing 777 residential units and retail space
• Report PRC2024-03: Municipal Administration Space Needs Update, with options including expansion or new building
• Report PRC2024-01: Grant of Easement to Hydro One Networks Inc. for a by-law
• Report EPW2024-01: All-way stop at Spruce Avenue and Samuel Lount Road, costing approximately $5,000
• Deputation from Southlake Foundation regarding the 2024 Nature's Emporium Run for Southlake

Special Council

This is a special council meeting with no open-session business. The only substantive item is a motion to go into closed session to discuss a proposed or pending land acquisition or disposition (a leased property), solicitor-client privileged advice, and personal matters about identifiable individuals, including an advisory committee member's resignation. After the closed session, council will rise and report, and then pass a by-law confirming the meeting's proceedings.

• Closed session for proposed or pending land acquisition/disposition (leased property)
• Closed session for solicitor-client privileged advice
• Closed session for personal matter about an identifiable individual
• Closed session for advisory committee member resignation
• Confirming by-law 2024-008 to ratify council actions

Municipal Council

East Gwillimbury Council is meeting to adopt routine recommendations and minutes from prior meetings, receive correspondence about the Mount Albert Sports Day and Spring Fair, and consider a part lot control exemption by-law for the Queensville Ridge subdivision. The agenda is largely procedural, with the main substantive item being the by-law to exempt certain lands from part lot control provisions.

• By-law 2024-009: Part lot control exemption for Blocks 151, 152, 153 on Plan 65M-4760 (Queensville Ridge (ARH) Homes Ltd.)
• By-law 2024-010: Amends By-law 2021-108 and repeals By-law 2023-057
• Correspondence from Mount Albert Sports Day and Spring Fair Committee referred to staff for report
• Adoption of Committee of the Whole recommendations from January 16, 2024, including property assessment and environmental strategy items

Committee of Adjustment

The East Gwillimbury Committee of Adjustment will hold a public hearing on three minor variance applications. Staff recommend deferring the driveway widening at 76 Beechborough Crescent, approving the detached garage at 3451 Mount Albert Road, and the committee will also consider relocating a heritage building to 18974 Leslie Street.

• A.24.23: Widen driveway at 76 Beechborough Crescent from 3.52m to 5.13m; staff recommend deferral
• A.01.24: Construct detached garage at 3451 Mount Albert Road; increase impervious surfaces from 43% to 48%; staff recommend approval with conditions
• A.02.24: Relocate Howard House heritage building from 574 Green Lane East to 18974 Leslie Street (Sharon Temple)
• Conditions for A.01.24 include grading plan approval and LSRCA permit/fee of $536

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss AODA training and review its Accessibility Action Tracker, which includes open items like the Holland Landing Library accessible bathroom and a trail system accessibility audit. The agenda is mostly procedural, with no presentations, site plans, or correspondence scheduled.

• AODA Training discussion
• Accessibility Action Tracker review
• Adoption of November 28, 2023 minutes
• Open action: Holland Landing Library Accessible Bathroom
• Open action: Trail System Accessibility Audit

East Gwillimbury Public Library Board

The Board is reviewing December 2023 financial reports, including operating budget variances and fundraising results. Discussions include a position profile review for a Manager of Strategic Initiatives and a call for a Policy Review Committee.

• Review of December 2023 Financial Report (SR2024-01)
• Review of 2023 Fourth Quarter Capital Projects Report
• Position Profile Review: Manager, Strategic Initiatives
• Call for Policy Review Committee
• Discussion of January-February 2024 Program Guide

Committee of the Whole Council

The Committee of the Whole will receive a presentation from the Municipal Property Assessment Corporation on property assessment in Ontario, and a presentation on the draft East Gwillimbury Environmental Strategy. The committee will also consider a report recommending a lease amending and extension agreement with Rogers Communications Inc. for the municipal building at 19000 Leslie Street. No other substantive items are on the agenda.

• Draft Environmental Strategy received for information, with public consultation to follow
• Lease amending and extension agreement with Rogers Communications Inc. for 19000 Leslie Street, adding a five-year term to February 28, 2029, with an optional additional five years
• Presentation by MPAC on property assessment, including local assessment data (14,476 properties, total assessed value $10,108,917,827)

Municipal Council

This is a regular Council meeting where members will vote on adopting the recommendations and minutes from the December 19, 2023 Committee of the Whole and Council meetings. Key items include enacting by-law amendments for property standards, highway encumbrance, and animal care (backyard hens pilot), as well as endorsing a site plan for 19086 Leslie Street and assuming public works for a Sharon Village subdivision. The agenda also includes four by-laws for enactment and a confirming by-law.

• Adopt Committee of the Whole recommendations from Dec. 19, 2023, including a 24-month backyard hens pilot program starting March 1, 2024
• Enact By-law 2024-002 (Property Standards), 2024-003 (Encumbrance a Highway), 2024-004 (Animal Care and Control)
• Enact By-law 2024-005 to assume public works in Plan of Subdivision 65M-4517 and Plan 65R-35668 (West Sharon Phase 1, Judah Doan Way)
• Endorse site plan approval for 19086 Leslie Street (SPA.18.10) and delegate final approval to GM of Development Services
• Adopt minutes from Dec. 19, 2023 special and regular Council meetings

Special Council

This is a special meeting of East Gwillimbury Town Council, held immediately after the Committee of the Whole. The agenda is largely procedural, with the main substantive item being a motion to move into a closed meeting to discuss an Ontario Land Tribunal proceeding update, a personnel matter, and a community group member resignation. Council will also consider a by-law to confirm the proceedings of the meeting.

• Closed meeting for Ontario Land Tribunal proceeding update
• Closed meeting for personnel matter
• Closed meeting for community group member resignation
• Confirming By-law 2024-001 to adopt and ratify meeting proceedings