East Gwillimbury public meetings in 2025
85 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Special Council
The municipal council will enter a closed meeting to consider litigation or potential litigation matters, including an Ontario Land Tribunal proceeding update, and fire and emergency services labour relations. After discussion, the council will rise and report from the closed session. The meeting will also confirm By‑law 2025‑064 to ratify the actions taken.
- Closed meeting to discuss litigation or potential litigation, including Ontario Land Tribunal proceeding update
- Closed meeting to discuss fire and emergency services labour relations
- Rise and report from the closed meeting
- Confirm By‑law 2025‑064 to enact and ratify the meeting’s actions
Municipal Council
The Council will adopt By‑law 2025‑065 (Part Lot Control exemption for Queensville Ridge), By‑law 2025‑066 (grant of easement to The Sharon Temple Museum Society), and By‑law 2025‑067 (levy of interim taxes for 2026). It will also receive and consider three statutory public planning meetings on zoning amendments for 19291 Leslie Street, 18899 Leslie Street, and the 711371 Ontario Inc. development. Minutes from the December 2, 2025 Committee of the Whole Council and Council meetings will be adopted.
- Adopt By‑law 2025‑065 to exempt certain lands from Part Lot Control provisions (Queensville Ridge (ARH) Homes Ltd.)
- Adopt By‑law 2025‑066 authorizing a grant of easement to The Sharon Temple Museum Society
- Adopt By‑law 2025‑067 to levy interim taxes in 2026
- Public planning meeting on Proposed Zoning By‑law Amendment for 19291 Leslie Street and 2016 Farr Avenue
- Public planning meeting on Zoning By‑law Amendment Application for 711371 Ontario Inc., Blocks 128‑130
Committee of the Whole Council
The Committee of the Whole will receive Finance Report FIN2025-08 and authorize the Treasurer to execute a Transfer Payment Agreement for a $611,500 Community Sport and Recreation Infrastructure Fund grant, supporting accessibility upgrades at the $1.3 million East Gwillimbury Sports Complex. The Council will also consider heritage removal of 20728 Leslie Street, adoption of the Built Heritage Strategy, and updates to user fees and subdivision assumptions. All resolutions will be recorded as official approvals or receipts.
- Approve Transfer Payment Agreement for $611,500 CSRIF grant to fund accessibility upgrades at the East Gwillimbury Sports Complex (project valued at approx. $1.3 M).
- Approve removal of 20728 Leslie Street from the Town’s Registry of Cultural Heritage Properties.
- Approve the Built Heritage Strategy and permit technical amendments as needed.
- Approve 2026 Parks, Recreation and Culture user fee increases and add fees to Schedule L of By‑law 2015‑078.
- Enact by‑laws to assume public works and services for subdivisions: LRT Technologies Inc. (Plan 65M‑4585), Holland Green Developments (Plan 65M‑4581), and Yorkwood Homes (Plan 65M‑4507).
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board will discuss the Chief Executive Officer's November 2025 report, review financial reports, and consider a new board succession management plan. The meeting will also cover correspondence and committee minutes.
- Adoption of November 24, 2025 Library Board Minutes
- Correspondence regarding 2026 Media Release and Event Guide
- Discussion of Queensville Branch HALP Report
- Review of November 2025 Financial Report
- Presentation on VOLT 2.0 Impacts for Library Boards
Special Council
The council will receive a YorkNet update on regional fibre infrastructure and an educational session on the Active Transportation and Trails Master Plan update. It will then adopt By‑law 2025‑063 to formally confirm the proceedings of this special meeting. No other motions or votes are listed.
- YorkNet Presentation: "An Update from YorkNet" – received
- Parks, Recreation and Culture Presentation: "Active Transportation and Trails Master Plan Update - Educational Session" – received
- Adoption of By‑law 2025‑063 to confirm the special meeting proceedings
Municipal Council
The East Gwillimbury Municipal Council will adopt the 2026 Business Plan and budget amendments recommended by the Budget Committee in its November meetings. It will also adopt the Committee of the Whole Council recommendations and the minutes from recent Council, Committee of the Whole, and Budget Committee meetings. After the public portion, the Council will enter a closed meeting to address security, personal, and personnel matters. Finally, By‑law 2025‑062 confirming the meeting proceedings will be enacted.
- Adopt 2026 Business Plan and budget amendments from Budget Committee meetings on Nov. 12, 19 and 26, 2025
- Adopt Committee of the Whole Council recommendations from the Nov. 18, 2025 meeting
- Adopt Budget Committee recommendations from the same November meetings
- Adopt minutes from the Committee of the Whole, Council and Budget Committee meetings held in November 2025
- Proceed to a closed meeting to discuss municipal property security, personal matters, advisory committee appointments and resignations
Committee of the Whole Council
The Committee of the Whole Council will adopt the Transition Plan that moves the Holland Landing, North Union, Queensville‑Sharon and River Drive Park community groups from Committee of Council to independent legacy groups, effective January 1, 2026. It will also approve additional liability‑insurance coverage for those groups and adopt an administrative policy for Section 357 property‑tax adjustment applications, authorizing the Treasurer to approve adjustments. Finally, the Council will authorize an easement agreement with The Sharon Temple Museum Society over portions of the Civic Centre lands at 19000 Leslie Street and the Temperance Hall lands at 18994 Leslie Street.
- Adopt Transition Plan for four community groups (Holland Landing, North Union, Queensville‑Sharon, River Drive Park) effective Jan 1 2026
- Approve additional liability‑insurance coverage for legacy community groups (≈ $180‑$415 per group annually, up to $500 per group)
- Adopt administrative policy for Section 357 property‑tax adjustment applications and authorize Treasurer to approve adjustments
- Authorize easement agreement with The Sharon Temple Museum Society for land at 19000 Leslie St and 18994 Leslie St
Committee of Adjustment
The Committee of Adjustment will consider Minor Variance Application A.12.15 submitted by Jason Hyatt for the property at 18582 Yonge Street, which is zoned C1 (149). The applicant seeks permission for one accessory building to store recreational vehicles and boats and a second accessory building to store tools. The meeting also includes routine business such as appointing a Secretary‑Treasurer and Deputy Secretary‑Treasurer and adopting the minutes from the October 29, 2025 meeting.
- Appointment of Inez Iorgovits as Secretary‑Treasurer for the 2022‑2026 term
- Appointment of Pardis Zanjanchi as Deputy Secretary‑Treasurer for the 2022‑2026 term
- Adoption of Committee of Adjustment minutes from October 29, 2025 (Meeting Number 25-07)
- Minor Variance Application A.12.15 for 18582 Yonge Street (accessory storage buildings)
- Consideration of consent applications (details not specified in agenda)
Budget Committee
The committee will receive the 2026 Water and Wastewater Business Plan and Budget, which outlines a $14 million operating budget with cost increases of $1.1 million and a $1.7 million rise in user‑fee revenue. It will also consider capital‑project add‑ons, including a $90,000 top‑up for the Climate Action Plan, a $370,377 professional‑fee allocation for the Built Heritage Strategy, and accessibility upgrades at River Drive Park.
- 2026 Water & Wastewater budget – $14 M operating budget; cost increases: water +$401 k, wastewater +$626 k, salaries +$22 k, indirect costs +$125 k, etc.
- User‑fee revenue increase of approximately $1.7 M and reserve contribution increase of $420 k.
- Variable water rates rising to $2.57‑$4.19 per m³ and wastewater rates to $2.46 per m³; fixed charge up $0.85 per service per month.
- Climate Action Plan Development top‑up request of $90,000 for two new staff positions.
- Built Heritage Strategy implementation budget includes $370,377 in professional fees for a planner contract.
Accessibility Advisory Committee
The Accessibility Advisory Committee will adopt minutes from the October meeting and discuss feedback on town events and a draft events strategy. The committee will also review the Accessibility Action Tracker.
- Adoption of October 28, 2025 minutes
- Review of draft Events Strategy
- Feedback on Town Events
- Review of Accessibility Action Tracker
- Discussion on Committee T-Shirts
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board will receive and adopt the September 2025 financial report and the amended 2024 audited financial statements. It will approve up to $1,400 for expenses related to the 2025 Book Sale and up to $6,800 for additional technology wish‑list items, both funded from the Library Board Reserve Fund. The board also receives the Town of East Gwillimbury Complete Communities Plan presentation and discusses the Queensville Branch HALP report.
- Approve up to $1,400 for 2025 Book Sale expenses (Reserve Fund)
- Approve up to $6,800 for additional technology wish‑list items (Reserve Fund)
- Adopt amended 2024 audited financial statements
- Receive September 2025 financial report (budget variance, capital project variance)
- Receive Town of East Gwillimbury Complete Communities Plan presentation
Budget Committee
The East Gwillimbury Budget Committee will hear presentations of 2026 budget requests from several community groups, including the Arts & Culture Advisory Committee, the Central York Chamber of Commerce (Tourism), the Sharon Museum and Gardens, the Mount Albert Sports Day and Spring Fair, and the Routes Connecting Communities. The committee will also receive the East Gwillimbury Public Library’s 2026 Library Services Budget presentation and continue department reviews. The meeting will set the next budget committee date for November 26, 2025.
- Arts & Culture Advisory Committee budget request for 2026
- Central York Chamber of Commerce Tourism budget request for 2026
- Sharon Museum and Gardens budget request for 2026
- Mount Albert Sports Day and Spring Fair budget request for 2026
- East Gwillimbury Public Library 2026 Library Services Budget
Municipal Council
The council will adopt the Committee of the Whole recommendations and minutes from the November 4 meeting. It will adopt By‑law 2025‑060 establishing the Fire and Emergency Service and approve a resolution urging the province to adopt liability limits and best‑management practices for snow‑ice management. The council will also approve heritage removal requests for 20342 Woodbine Avenue, 18929 2nd Concession Road and 18532 Leslie Street, permitting demolition of the buildings, and will merge the Tuesday night Music Nights with the East Gwillimbury Farmers Market into a combined summer program.
- Adopt Committee of the Whole recommendations and minutes from Nov 4 meeting
- Adopt By‑law 2025‑060 to establish the Fire and Emergency Service
- Resolution urging Ontario to adopt liability limits and BMPs for snow‑ice management
- Approve heritage removal for 20342 Woodbine Ave, 18929 2nd Concession Rd, 18532 Leslie St (demolition permitted)
- Merge Tuesday night Music Nights with East Gwillimbury Farmers Market into a combined summer program
Committee of the Whole Council
The Committee of the Whole Council will approve the Town of East Gwillimbury Water and Wastewater Financial Plan, which includes a 3.5% annual rate increase starting in 2026. It will also award a contract to MNP Digital Inc. for up to $1,200,717.92 to replace the town’s financial system. Additionally, the council will reject the proposed Official Plan and Zoning By‑law amendment for 31 Sand Road, continue work on the Built Heritage Strategy, and adopt recommendations on an invasive‑species grant.
- Approve Water and Wastewater Financial Plan with a 3.5% annual rate increase beginning in 2026
- Award Financial System Contract to MNP Digital Inc. for up to $1,200,717.92 over five years
- Refuse the Official Plan Amendment and Zoning By‑law Amendment for 31 Sand Road
- Direct staff to refine the Revised Draft Built Heritage Strategy and include a 2026 capital budget request
- Adopt Environmental Advisory Committee recommendations to apply for an invasive‑species grant and develop a management plan
Budget Committee
The Budget Committee will deliberate on a $83.6 million 2026 budget, which includes a proposed net tax levy increase of $1.47 million, or approximately $98 per average household. The agenda outlines funding strategies for community safety, asset management, and a new Health and Active Living Plaza.
- 2026 Total Budget: $83.6 Million
- Net Tax Levy Impact: $1.47 Million (+/- $98 per household)
- Community Safety: Request for 4 new firefighters
- Capital Projects: $21.1 Million new capital budget
- Health and Active Living Plaza: Requires $0.3M annual funding
Municipal Council
Council is meeting to adopt recommendations from the Committee of the Whole, including the endorsement of a draft Corporate Energy Plan and participation in the 30x30 biodiversity target. The body will also review a 2026 budget preview and approve the 2026 meeting and holiday schedules.
- Endorsement of the draft Corporate Energy Plan
- Participation in the 30x30 Target for biodiversity
- Approval of the Proposed 2026 Statutory, Public and Holiday Closure Schedule
- Adoption of the 2026 Council Meeting Schedule
- Correspondence regarding 31 Sand Road from the Heritage Advisory Committee
Committee of the Whole Council
The Committee of the Whole Council will approve the Town's Water and Wastewater Financial Plan and endorse a 3.5% annual rate increase starting in 2026. It will also approve heritage removal requests for properties on Woodbine Avenue, 2nd Concession Road and Leslie Street, and adopt a salt‑management resolution. Additional items include merging the Farmers Market with Music Nights and adopting a fire services establishing and regulating by‑law.
- Approve Water and Wastewater Financial Plan and 3.5% annual rate increase (FIN2025-07)
- Approve heritage removal for 20342 Woodbine Avenue, 18929 2nd Concession Road, and 18532 Leslie Street (DS2025-30, DS2025-31, DS2025-32)
- Endorse Salt Management and Chloride Reduction resolution (CS2025-11)
- Merge East Gwillimbury Farmers Market with Music Nights program (PRC2025-14)
- Adopt Fire and Emergency Services Establishing and Regulating By‑law (FES2025-02)
Committee of Adjustment
The Committee of Adjustment will meet to discuss a minor variance application for a residential addition. Staff recommend approving the request to reduce a required setback to allow for a home expansion.
- Minor Variance A.11.25: Request to reduce interior side yard setback from 7.5 metres to 6.38 metres at 4443 Holborn Road
Accessibility Advisory Committee
The Accessibility Advisory Committee will adopt minutes from the September meeting and review the 2025 budget. The group will also discuss the Health and Active Living Plaza Grand Opening booth and the Accessibility Action Tracker.
- Adoption of September 30, 2025 minutes
- Review of 2025 Budget
- Review of Health and Active Living Plaza Grand Opening Booth
- Review of Accessibility Action Tracker
- Meeting held at Health and Active Living Plaza Learning Arts, Culture and Diversity Pod
East Gwillimbury Public Library Board
The board will hear a presentation on the Town of East Gwillimbury Complete Communities Plan, which outlines land‑use policies, population and employment targets, and projected library space needs for future growth. Routine consent items include adopting the September 22, 2025 Board minutes and reviewing the amended 2024 Audit Financial Statements. The board will also receive the August 2025 CEO Administrative Report and the Queensville Branch HALP Report, which notes a new KeeBee structure for the children’s area.
- Presentation of the Complete Communities Plan (including library space recommendations)
- Adoption of September 22, 2025 Library Board minutes
- Review and receipt of the amended 2024 Audit Financial Statements
- CEO Administrative Report – August 2025
- Queensville Branch HALP Report – August 2025 (new KeeBee structure)
Municipal Council
The Council will adopt the Committee of the Whole recommendations and minutes from the October 7 meeting. It will receive two statutory public planning presentations: a zoning amendment for a future elementary school and childcare centre at Murrell Boulevard and Applegate Drive, and an official plan and zoning amendment for 31 Sand Road. The Council will pass a resolution formally opposing the Protect Ontario by Unleashing Our Economy Act, 2025, and will approve a waste‑management collection‑tag policy and a new council expense policy.
- Adopt Committee of the Whole Council recommendations from October 7, 2025
- Adopt Committee of the Whole and Council minutes from October 7, 2025
- Statutory public meeting on Proposed Zoning By‑law Amendment for future elementary school & childcare centre (Murrell Blvd & Applegate Dr)
- Statutory public meeting on Proposed Official Plan and Zoning By‑law Amendment for 31 Sand Road
- Resolution opposing the Protect Ontario by Unleashing Our Economy Act, 2025
Committee of the Whole Council
The Committee of the Whole Council will receive and consider the Finance Presentation titled “2026 Proposed Budget Preview,” which outlines an estimated $83.5 million budget and a tax levy impact of $1.41 million (about $95 per household). The council will also receive and endorse the Corporate Energy Plan and the 30x30 biodiversity target, authorizing staff to submit eligible town properties to the CPCAD. The proposed 2026 Statutory, Public and Holiday Closure Schedule will be approved, and the 2026 Council Meeting Schedule will be adopted.
- Finance Presentation – 2026 Proposed Budget Preview: total estimated budget $83.5 M; property tax supported $42 M, development fee $6.0 M, water rate $14.5 M, capital $21 M; tax levy impact $1.41 M (annual $95 per household).
- Corporate Services Report CS2025-08 – Corporate Energy Plan – endorsed by council.
- Corporate Services Report CS2025-09 – 30x30 Target – endorsed and staff authorized to submit eligible town properties to the Canadian Protected and Conserved Areas Database.
- Corporate Services Report CS2025-13 – Proposed 2026 Statutory, Public and Holiday Closure Schedule – approved.
- Legal and Legislative Services Report LLS2025-03 – 2026 Council Meeting Schedule – adopted.
Special Council
Council is receiving presentations on an updated by-law to regulate the East Gwillimbury Fire and Emergency Service and an educational session regarding the 2026 Municipal and School Board Elections. The meeting includes a closed session to train Council on the Municipal Freedom of Information and Protection of Privacy Act.
- Presentation on the Establishing and Regulating By-law update to replace By-law 2011-079
- Educational session on 2026 Municipal and School Board Elections
- Closed meeting regarding the Municipal Freedom of Information and Protection of Privacy Act
- Proposed fire service goals including visiting 25% of single-family dwellings annually
- Review of Community Risk Assessment identifying risks in Sharon and the Green Lane corridor
Municipal Council
The East Gwillimbury Council will adopt recommendations and minutes from the September 16 Committee of the Whole meeting, consider correspondence from the Integrity Commissioner, and hold a closed meeting on legal and land matters. Council will adopt six by‑laws covering temporary street closures for the Mount Albert Lions Club Santa Claus Parade, an amendment to the Woodbine Avenue by‑law, appointments of a Property Standards Officer and a Municipal Law Enforcement Officer, new sign and advertising regulations, and changes to the Administrative Penalty and Appeals Committee by‑laws. A motion will refer the growing use of motorized scooters and bicycles on municipal trails, sidewalks and roads to staff for study and recommendations.
- By‑law 2025‑049: temporary closure of Albert St, King St, Shannon Rd, Victoria St, Mill St, Centre St, and Main St on Dec 6 2025 for the Mount Albert and District Lions Club Santa Claus Parade
- By‑law 2025‑050: amendment to By‑law 2018‑043 (Woodbine Avenue) as referenced in ZBA.25.04
- By‑law 2025‑051: appointment of a Property Standards Officer and a Municipal Law Enforcement Officer
- By‑law 2025‑052: regulation of placement, size, use, location and maintenance of signs and advertising devices
- Motion to refer the increased use of motorized scooters and bicycles on municipal trails, sidewalks and roads to staff for safety recommendations
Committee of the Whole Council
The Committee of the Whole Council received three Development Services reports: the Complete Communities Secondary Plan update (DS2025‑26), the Draft Sharon Heritage Conservation District Plan and Guidelines (DS2025‑27), and the Draft Built Heritage Strategy (DS2025‑28). Council directed staff to continue engagement, rework each document, and draft a by‑law to designate the Sharon Heritage Conservation District under the Ontario Heritage Act. The Council also approved a resolution opposing the Protect Ontario by Unleashing Our Economy Act, 2025, adopted a discretionary expense policy, and approved new collection‑tag requirements for large‑item waste pickups effective Jan 1 2026.
- Resolution to receive and continue work on Development Services Report DS2025‑26: Complete Communities Secondary Plan Update
- Resolution to receive and continue work on Development Services Report DS2025‑27: Draft Sharon Heritage Conservation District Plan and Guidelines, and to draft a heritage district by‑law
- Resolution to receive and continue work on Development Services Report DS2025‑28: Draft Built Heritage Strategy
- Resolution to oppose the Protect Ontario by Unleashing Our Economy Act, 2025 (Report CS2025‑14)
- Approval of collection‑tag requirement for large‑item waste pickups, effective Jan 1 2026 (Report EPW2025‑12)
Accessibility Advisory Committee
The Accessibility Advisory Committee will discuss updates on the Health and Active Living Plaza playground, review procedures for development applications, and consider the 2026 committee budget. The meeting will also address the Treat Accessibly Halloween campaign and the committee's meeting schedule.
- Review of 2026 Accessibility Advisory Committee Budget
- Health and Active Living Plaza Playground Development Update
- Accessibility Advisory Committee Review of Development Applications Draft Procedure
- Treat Accessibly Halloween Campaign
- Meeting Time/Location
Committee of Adjustment
The Committee of Adjustment will meet to discuss and decide on minor variance applications. The agenda includes requests for a residential deck and the placement of storage containers.
- Minor Variance A.08.25: Proposed rear-yard deck at 18 Hackett Street
- Minor Variance A.10.25: Two self storage containers at 19 Albert Street
Municipal Council
Council will conduct statutory public meetings regarding zoning by-law amendments for 2203 Farr Avenue and 18642 Leslie Street. The body is also reviewing an Integrity Commissioner's investigation report and approving a 2026 Lunar New Year event budget.
- Statutory public meeting for Zoning By-law Amendment at 2203 Farr Avenue [File: ZBA.25.11]
- Statutory public meeting for Zoning By-law Amendment at 18642 Leslie Street [File: ZBA.25.09]
- Approval of $7,500 funding for the 2026 Lunar New Year event
- Review of Integrity Commissioner's Complaint #200325 Investigation Report
- Temporary road closure authorization for the 2025 Santa Claus Parade in Mount Albert on December 6, 2025
Committee of the Whole Council
Council received the Arts and Culture Advisory Committee report on the Arts and Culture Master Plan and endorsed the proposed timelines for the 2026 budget development. The council approved the Revised Sign By-law, repealed the existing Sign By-law 99‑44, and adopted technical amendments to the Fees and Charges By-law, the Administrative Penalty System By-law, and the Appeals Committee Appointment By-law. Additional items included a zoning amendment for 21383 Woodbine Avenue, a letter of concurrence for a telecom tower at Bathurst Street and South Road, and support for York Region’s multi‑use path ownership policy.
- Approve Revised Sign By-law and repeal Sign By-law 99‑44
- Adopt technical amendments to Fees and Charges By-law (updated fees)
- Amend Administrative Penalty System By-law and Appeals Committee Appointment By-law
- Approve Zoning By-law amendment to rezone 21383 Woodbine Avenue from RU to RU‑182
- Issue letter of concurrence to ISED Canada for telecom tower at Bathurst Street and South Road, Lot 12, Plan 399
Municipal Council
The Municipal Council will adopt Committee of the Whole recommendations and minutes from July and August meetings, receive correspondence on the rotating Acting Mayor schedule, and enact two by‑laws—one dedicating land as a public highway and another appointing a Deputy Fire Chief. The Council will then proceed to a closed meeting to discuss litigation, potential land acquisition, and other confidential matters. No other business or resolutions are listed.
- Adopt Committee of the Whole Council recommendations from July 22 and July 24, 2025 meetings.
- Adopt Council and Committee minutes from July 22, July 24, and the August 19, 2025 special meeting.
- By‑law 2025-045: name and dedicate certain lands as a public highway (Kerbel Phase 3C – 19T-90015).
- By‑law 2025-046: appoint a Deputy Fire Chief and repeal By‑law 2024-010.
- Closed meeting to discuss litigation, potential land acquisition, and other confidential matters.
Committee of the Whole Council
The Committee of the Whole is reviewing draft 2026 business plans for the Town and Public Library. The body is also considering a telecommunication tower application and a drainage works petition for Keswick Marsh.
- Proposed $7,500 in funding and free space for the 2026 Lunar New Year event
- Telecommunication tower application at Bathurst Street and South Road – Lot 12, Plan 399
- Petition for Drainage Works by Owners at Keswick Marsh
- Proposed Official Plan and Zoning By-law Amendment for 31 Sand Road
- Proposed Zoning By-law Amendment application for 2203 Farr Avenue
Special Council
The East Gwillimbury Municipal Council will review a Revised Sign By-law that updates sign regulations and allows electronic signage under specific conditions. Recommendations include repealing the existing Sign By-law 99-44, adopting the revised by-law, and approving new fee structures and an Administrative Penalty System with fines ranging from $500 to $100,000. Council will decide whether to endorse these changes and direct implementation.
- Presentation of the Revised Sign By-law (agenda item E.1) outlining modernized sign rules and electronic sign provisions
- Recommendation to repeal the current Sign By-law 99-44
- Recommendation to enact the Revised Sign By-law
- Approval of updated sign fees, including a 1‑year third‑party advertising permit with an annual renewal fee
- Approval of Administrative Penalty System amendments with fines of $500–$100,000 for illegal signs
Committee of Adjustment
The Committee of Adjustment will consider Minor Variance Application A.08.23 for 61 Sherwood Glen, proposing a two‑storey addition to the attached garage and a reduction of the interior side‑yard setback from 9.0 m to 2.0 m. Staff recommend approval subject to conditions on natural heritage, tree protection, a permit and fee from the Lake Simcoe Region Conservation Authority. The agenda also includes a consent application to sever land on Milne Lane in Queensville Phase 5 and several other minor variance requests.
- Minor Variance A.08.23 – 61 Sherwood Glen – two‑storey garage addition; interior side‑yard setback reduced to 2.0 m (from 9.0 m)
- Consent Application B.02.25 – Milne Lane extension and lot severance in Queensville Phase 5 subdivision
- Minor Variance A.07.25 – 18237 Woodbine Avenue – site‑plan exemption for new storage building and increased building height
- Minor Variance A.08.25 – 18 Hackett Street – rear‑yard deck with reduced rear and interior side‑yard setbacks
- Minor Variance A.09.25 – 54 Bridle Path – conversion to Bed and Breakfast and legalization of accessory structures
Special Council
The Council is meeting to enter a closed session to discuss updates on matters impacting third-party activities. The agenda is otherwise procedural, focusing on the confirmation of proceedings via By-law 2025-043.
- Closed meeting regarding trade secrets or financial/commercial information impacting third-party activities
- By-law 2025-043 to confirm the proceedings of the August 19, 2025, meeting
Appeals Committee
The East Gwillimbury Appeals Committee will consider a fence variance application for the property at 17 Church Street, Holland Landing, requesting permission to construct a 10‑foot wood fence in the rear yard, a variance from Section 4.3(b) of By‑law 2019‑130. The committee will also adopt the minutes from its March 6, 2025 meeting. Public comments on the fence variance must be submitted by August 1, 2025.
- Fence Variance Application – 17 Church Street: request for 10‑foot wood fence, variance from By‑law 2019‑130 Section 4.3(b)
- Adoption of minutes from the Appeals Committee meeting held on March 6, 2025
- Public comment deadline for the fence variance: August 1, 2025
Municipal Council
Council is holding a statutory public meeting to receive input on a proposed Official Plan and Zoning By-law amendment. The application seeks to develop a 142-unit purpose-built rental apartment building as part of Phase 3 of the Sharon Corners Development.
- Proposed 13-storey rental building with 90 one-bedroom and 52 two-bedroom units
- Plan includes 183 parking spaces (147 resident, 36 visitor) and 48 bicycle spaces
- Project location: 1402-1410 Mount Albert Road, Sharon
- Official Plan Amendment OPA.25.02 and Zoning By-law Amendment ZBA.25.05
- Proposed 20,048 square metres of Gross Floor Area
Committee of the Whole Council
The Committee of the Whole Council will receive and vote on several contracts and policy items, including a $3,095,793 contract for the Mount Albert Downtown Revitalization and an additional $1,685,000 funding allocation. It will also award a $1,746,353.75 contract for the Queensville Sideroad Bridge replacement and approve a zoning by‑law amendment for 54 Bridle Path. The council will adopt a Draft Sponsorship and Naming Rights Policy for Parks, Recreation and Culture, and receive presentations on the 2026 York Region Transit Plan.
- Award Contract T‑25‑32 to Primrose Contracting (Ont.) Inc. for $3,095,793 plus HST for Mount Albert Downtown Revitalization
- Authorize additional $1,685,000 funding for the Mount Albert Downtown project from Wastewater Reserve, Roads Development Charges and grants
- Award Contract T‑25‑23 to Clearway Construction Inc. for $1,746,353.75 plus HST for Queensville Sideroad Bridge 110 replacement
- Approve Zoning By‑law Amendment (ZBA.24.03) to rezone 54 Bridle Path from ORMC to ORMC‑XX for a vacation cabin accessory use
- Approve Draft Sponsorship and Naming Rights Policy (Report PRC2025‑11) for Parks, Recreation and Culture
Municipal Council
Council will decide on adopting recommendations from two previous Committee of the Whole meetings. Key items include a telecommunication tower application and a new service delivery framework. The meeting also includes a closed session to discuss legal updates and potential project funding.
- Telecommunication tower application at 19442 2nd Concession Road
- Adoption of the East Gwillimbury Service Experience Strategy (SES)
- Zoning By-law Conformity Update project Terms of Reference
- Proposed Official Plan and Zoning By-law Amendment for 1402-1410 Mount Albert Road
- Notice of motion to add 'Glass Tiger' to the Town's street name inventory
Committee of the Whole Council
The Committee of the Whole Council received the Corporate Services Report CS2025-10 and approved the immediate dissolution of the Road Watch, Seniors, and Broadband Working Groups, as well as the Farmers Market and Santa Claus Parade Working Groups, transferring event delivery to the Parks, Recreation and Culture Department. The Council also adopted a new Policy for Statutory and Advisory Committees and a Terms of Reference template to standardize committee governance. Additionally, the Revised Sign By‑law was enacted, repealing By‑law 99‑44 and updating related fee and penalty by‑laws.
- Dissolve Road Watch Program Working Group (effective immediately)
- Dissolve Seniors Working Group (effective immediately)
- Dissolve Broadband Working Group (effective immediately)
- Dissolve Farmers Market and Santa Claus Parade Working Groups; Parks, Recreation and Culture Department assumes event delivery
- Adopt Policy for Statutory and Advisory Committees (Appendix C) and Terms of Reference template (Appendix D)
Committee of Adjustment
The Committee of Adjustment will consider a consent application (B.02.25) to sever a portion of Milne Lane that is no longer needed as a municipal right‑of‑way, allowing lot additions to three adjacent parcels within the approved Queensville Phase 5 subdivision. It will also review several minor variance applications related to driveway widening and lot frontage adjustments on Leslie and Yonge Streets. Additional business includes a land acknowledgement statement.
- Consent Application B.02.25 – severing Milne Lane for lot additions in Queensville Phase 5
- Minor Variance A.04.25 – driveway widening for a third parking spot at 19870 Leslie Street
- Minor Variance A.05.25 – lot frontage and side‑yard setback relief for 20106 Yonge Street
- Minor Variance A.06.25 – lot frontage relief for 20114 Yonge Street
- Minor Variance A.01.25 – addition of an attached garage at 19636 Yonge Street
Committee of the Whole Council
The Committee of the Whole Council will receive the Integrity Commissioner’s 2024‑2025 Annual Report and approve the updated Council and Committee Code of Conduct. It will also reaffirm support for the future Southlake hospital on the Green Earth Village site and confirm the town’s role in the York Durham Sewage System Expansion. Additional items include a heritage designation repeal, a telecom tower letter of concurrence, and a memorandum on an Official Plan and Zoning By‑law amendment.
- Approve the updated Council and Committee Code of Conduct (Integrity Commissioner report)
- Reaffirm support for the Southlake hospital site on Green Earth Village lands, conditional on sewage allocation and other conditions
- Approve repeal of Heritage Designation By‑law 2015‑003 for 574 Green Lane East, permitting demolition
- Issue a letter of concurrence to Innovation, Science and Economic Development Canada for a telecommunication tower at 19442 2nd Concession Road
- Receive memorandum on Proposed Official Plan Amendment and Zoning By‑law Amendment 1402‑1410 Mount Albert Road
Accessibility Advisory Committee
The Accessibility Advisory Committee will receive a presentation on the Innisfil Breaking Down Barriers Awareness Program, which uses hands-on demonstrations for Grade 5 students. The body will also discuss the Accessibility Action Tracker and event booths.
- Presentation on Innisfil Breaking Down Barriers Awareness Program
- York Region National AccessAbility Week Professional Development Forum update
- Community Sport and Recreation Infrastructure Fund (CSRIF) Award discussion
- Accessibility Advisory Committee Event Booths
- Accessibility Action Tracker 25
Municipal Council
The East Gwillimbury Council will adopt five by‑laws, including an Emergency Management Program, a Snowmobile amendment, a Yorkwood Homes zoning amendment, and changes to the Administrative Penalty System and its hearing officers. Council will also approve the 2025 Asset Management Plan and direct staff to post it online. Three statutory public planning meetings will be held to receive memoranda and presentations on proposed official plan and zoning amendments for the Highway 11/Crimson King Way development phases and a Community Design Plan near Yonge Street and Green Lane.
- Adopt By‑laws 2025-034 to 2025-038 (Emergency Management, Snowmobile, Yorkwood Homes zoning, Administrative Penalty System amendment, Hearing Officer appointments)
- Approve the 2025 Asset Management Plan and direct its publication per Ontario Regulation 588/17
- Statutory public meeting on Proposed Official Plan & Zoning By‑law Amendment for Highway 11 & Crimson King Way – Phase 2 (File: OPA.24.04 & ZBA.25.02)
- Statutory public meeting on Proposed Zoning By‑law Amendment for Highway 11 & Crimson King Way – Phase 3 (File: ZBA.25.07)
- Public planning meeting on Community Design Plan Application NW of Yonge Street and Green Lane (File: CDP.25.01)
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board will adopt the May 26 minutes and receive several reports, including the Service Delivery Model and financial updates. It will approve a budget allocation of up to $15,000 from the Library Operating Reserve Fund for the Queensville Branch launch, increasing the request from $12,000. The board will also request an accountability matrix for long‑term initiatives and receive contract and media items for information.
- Adoption of the May 26, 2025 minutes
- Approval of up to $15,000 from the Operating Reserve for the Queensville Branch launch (Queensville Branch Launch Budget Report – SR2025-27)
- Receipt of the Service Delivery Model Report (SR2025-28)
- Request for an accountability matrix to be presented at the next meeting
- Information items: EG Contract Award T-25-05 Yonge Street Revitalization
Special Committee of the Whole Council
The Special Committee of the Whole Council will receive a presentation and report on the Zoning By-law Conformity Update and vote to endorse its Terms of Reference. It will also receive a presentation of the Mayor's Challenge Trophy from the Southlake Foundation, adopt the East Gwillimbury Service Experience Strategy, and receive the Information Technology Strategy report. A closed meeting will be held later to discuss a municipal investment attraction opportunity.
- Endorsement of the Zoning By-law Conformity Update project Terms of Reference (Report DS2025-15)
- Adoption of the East Gwillimbury Service Experience Strategy (Report CS2025-02)
- Receipt of the Information Technology (IT) Strategy report (Report CS2025-01)
- Presentation of the Mayor's Challenge Trophy by the Southlake Foundation
- Closed meeting to consider a municipal investment attraction opportunity
Municipal Council
The East Gwillimbury Municipal Council will adopt Committee of the Whole recommendations and adopt minutes from May meetings. It will enact By-law 2025-031 and By-law 2025-032, which amend the Official Plan and Zoning By-law for the property at 19820 Holland Landing Road. The council will also approve the Emergency Management Program by‑law and hold a closed meeting on litigation, investment attraction and a committee resignation.
- Adopt Committee of the Whole Council recommendations from the May 21, 2025 meeting
- Adopt minutes from the May 13 special meeting and May 21 regular meeting
- Enact By-law 2025-031 (Official Plan Amendment) and By-law 2025-032 (Zoning By-law amendment) for 19820 Holland Landing Road
- Approve the Emergency Management Program and Emergency Plan By‑law (FES2025-01)
- Proceed to a Closed Meeting to discuss litigation, investment attraction opportunity, and a committee resignation
Committee of the Whole Council
The Committee of the Whole Council received the 2024 Draft Audited Financial Statements and approved the allocation of residential sanitary service capacity for a development on Yonge Street. The body also authorized a Memorandum of Understanding with the Georgina Trail Riders Snowmobile Club and endorsed a strategy for themed crosswalks.
- Approval of 2024 Draft Audited Financial Statements
- Allocation of 90 residential sanitary service units for Holland Hope Limited Partnership
- Authorization of Memorandum of Understanding with Georgina Trail Riders Snowmobile Club
- Endorsement of Themed Crosswalks and Walkways strategy
- Approval of Zoning By-law Amendment for Yorkwood Homes Phase 3
Accessibility Advisory Committee
The Accessibility Advisory Committee will meet to discuss the opening of the Health and Active Living Plaza and the Town of East Gwillimbury Farmer's Market. The body will also review the Accessibility Action Tracker and receive an update on the National AccessAbility Week York Region Subcommittee.
- Health and Active Living Plaza Opening
- Town of East Gwillimbury Farmer's Market Opportunity
- National AccessAbility Week York Region Subcommittee Update
- Accessibility Action Tracker review
- Adoption of March 25, 2025 meeting minutes
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board adopted the April 28, 2025 minutes and received several reports, including the March 2025 financial and HALP reports. The Board acclaimed Christine Glenn as Chair and Kayla Crone as Vice‑Chair for the next term. Trustees were appointed to the Finance, Policy, Community Relations, and Compensation committees. The meeting concluded with standard board development items and adjournment.
- Adoption of the April 28, 2025 minutes
- Acclamation of Christine Glenn as Board Chair
- Acclamation of Kayla Crone as Board Vice‑Chair
- Appointment of trustees to Finance, Policy, Community Relations, and Compensation committees
- Receipt of the March 2025 Financial Report (budget variance, fundraising, transaction details)
Municipal Council
East Gwillimbury Council will adopt recommendations from a previous Committee of the Whole meeting, including a draft plan of subdivision for 18508 Leslie Street and the demolition of a heritage property at 18512 Warden Avenue. The Council will also enact two by-laws: one amending the zoning by-law for 18508 Leslie Street and another for the 2025 tax levy.
- Adoption of draft plan of subdivision for 18508 Leslie Street
- Approval to demolish 18512 Warden Avenue
- Enactment of By-law 2025-028 (zoning amendment)
- Enactment of By-law 2025-029 (2025 tax levy)
- Statutory public meeting for zoning by-law amendment at 21383 Woodbine Avenue
Committee of the Whole Council
The Committee of the Whole Council will receive several reports and make decisions, including a non‑concurrence letter to Innovation, Science and Economic Development Canada on a telecommunication tower at 19442 2nd Concession Road, and approvals for official‑plan and zoning‑by‑law amendments for 19820 Holland Landing Road. It will also extend a draft condominium approval for 19267 Centre Street, adopt an Emergency Management Program and By‑law, and award a four‑year streetlight maintenance contract to Alineutility Limited for $1,271,155.00.
- Letter of non‑concurrence to ISED for the telecommunication tower at 19442 2nd Concession Road
- Approval of Official Plan and Zoning By‑law amendments to rezone 19820 Holland Landing Road to Community Commercial (C3‑181)
- Extension of Draft Plan of Standard Condominium approval for 19267 Centre Street for one year
- Award of Contract T‑25‑16 to Alineutility Limited for $1,271,155.00 (plus HST) for streetlight maintenance, repairs and locates (4‑year term)
- Adoption of the Emergency Management Program and Emergency Plan By‑law
Special Council
The Special Council will receive the Fire and Emergency Services presentation titled “Emergency Management 101.” The Council will also adopt By‑law 2025‑027, which confirms the proceedings of this special meeting. No other motions are on the agenda.
- Receive Fire and Emergency Services presentation “Emergency Management 101”
- Adopt By‑law 2025‑027 confirming the special meeting proceedings
Municipal Council
Council will consider a motion to review and potentially update legislation restricting the use of road hockey and basketball equipment on residential roads. The meeting also includes the adoption of several committee recommendations regarding civic planning and development charges.
- Proposed review of by-laws restricting road hockey and basketball nets in residential areas
- Endorsement of initial Civic Centre Precinct concept plans for public and stakeholder consultation
- Approval of development charge deferral policies (Report FIN2025-02)
- Designation of Celebrating the Arts, a Taste of Culture, the Farmers Market and Music Nights as events of municipal significance for 2025
- Receipt of zoning by-law amendment application for 21383 Woodbine Avenue and site plan application for 17743 McCowan Road
Committee of the Whole Council
The Committee of the Whole Council will consider several development and finance items, including a major contract award for Yonge Street Revitalization. Council will also vote on a subdivision amendment for 18508 Leslie Street, a heritage removal request for 18512 Warden Avenue, and adopt a new Translation Policy. A memo on Council discretionary expenses will be received for discussion.
- Award Contract T-25-05 to 614128 Ontario Ltd. O/A Trisan Construction for $13,874,202.30 (plus taxes) for Downtown Yonge Street Revitalization
- Authorize direct purchase award to Cosburn Giberson and Associates for $969,954.85 (plus taxes) for contract administration
- Approve amendment to Draft Approved Plan of Subdivision for 18508 Leslie Street (File: 19T-14001) and remove holding (H1) symbol
- Approve removal of 18512 Warden Avenue from the Town’s Registry of Cultural Heritage Properties and permit demolition of the dwelling
- Adopt the Town’s Translation Policy as outlined in Report CS2025-04
Committee of Adjustment
The Committee of Adjustment will consider a request to sever two properties at 20106 and 20114 Yonge Street. The body will also review three other minor variance applications for residential additions and driveway widening.
- Consent Application B.01.25: Proposal to sever 20106 and 20114 Yonge Street
- Minor Variance A.01.25: Attached garage addition at 19636 Yonge Street
- Minor Variance A.04.25: Driveway widening for a third parking spot at 19870 Leslie Street
- Minor Variance A.05.25: Lot frontage and side yard setback relief for a garage at 20106 Yonge Street
- Minor Variance A.06.25: Lot frontage relief for 20114 Yonge Street
East Gwillimbury Public Library Board
The Library Board will adopt the amended February 24 and March 24, 2025 minutes, review first‑quarter operational and financial reports, and approve the use of up to $45,000 from the operating reserve to cover an overspent consultant line. Additional items include a health and safety policy statement, updates from the CEO and Queensville branch, and the election of a new Board Chair and Vice‑Chair.
- Adoption of the amended February 24 and March 24, 2025 minutes (Consent Item 5.1)
- Approval of up to $45,000 from the Library Operating Reserve Fund for consultant overspend (Financial Recommendation – Operating Reserve Report, 7.3)
- Presentation of the 2025 First Quarter Operations Report (Discussion Period, 6.2)
- Review of the 2025 Health and Safety Policy Statement (Discussion Period, 7.7)
- Election of Board Chair and Vice‑Chair (Board Development, 10.5)
Municipal Council
Council will adopt recommendations from the April 1 Committee of the Whole meeting, including a five-year contract for fleet GPS tracking and the award of construction contracts for the Health and Active Living Plaza. The meeting also includes the adoption of minutes and correspondence regarding a councillor's social media post.
- Contract award: DiCAN Inc. for fleet GPS system ($180,700)
- Construction award: Melfer Construction Inc. for plaza park ($8,858,196)
- Construction award: Park N' Water LTD. for splash pad ($230,309.46)
- Construction award: Landscape Planning for project management ($140,000)
- By-law 2025-024 to amend zoning by-law for Kerbel Phase 3C
Committee of the Whole Council
The Committee of the Whole Council received and approved a sole‑source contract to Aux Energy for project‑management services up to $80,000 plus HST under the Zero Emissions Vehicle Infrastructure Program grant. Council endorsed the initial Civic Centre Precinct concept plans, directed staff to consult the public and issue an RFP for mixed‑use partnerships, and approved development charge deferral policies. It also received a presentation on the proposed Sharon Museum and Gardens Visitor Centre and recognized several cultural events for special‑occasion alcohol permits.
- Sole‑source contract to Aux Energy for project‑management services up to $80,000 + HST (ZEVIP grant).
- Endorsement of Civic Centre Precinct concept plans and direction to conduct public consultation and release an RFP for mixed‑use partnerships.
- Approval of Development Charge Deferral Policies (Appendices 1 and 2).
- Reception of presentation by C. Cassidy and N. Zeng on the proposed SMG Visitor Centre.
- Recognition of Celebrating the Arts, Taste of Culture, Farmers Market and Music Nights as municipal events for special‑occasion alcohol permits.
Special Council
The municipal council will enter a closed session to receive education or training on de‑escalation, as permitted under the Municipal Act, Sec. 239 (3.1). After the closed session, the council will rise and report, endorsing any directions given to staff. The council will also adopt By‑law 2025‑023 to confirm the proceedings of the special meeting.
- Closed meeting to discuss de‑escalation training (Municipal Act, Sec. 239 (3.1))
- Rise and report from closed meeting and endorse staff directions
- Adoption of By‑law 2025‑023 confirming the meeting’s proceedings
Special Council
East Gwillimbury council will hold a special meeting to discuss land acquisition strategies, including a specific land transfer, and to address labour relations for Fire and Emergency Services. The meeting will also cover committee appointments and resignations.
- Closed meeting to discuss land acquisition strategy and land transfer Block 132
- Closed meeting to discuss labour relations for Fire and Emergency Services
- Heritage Advisory Committee vacancy and appointment
- North Union Community Group vacancy
- Confirming by-law to ratify meeting proceedings
Municipal Council
The Council will adopt the Committee of the Whole recommendations and minutes from the March 18 meeting. It will receive several memoranda, including a development services presentation on the Holland Landing Road Official Plan amendment, and adopt By-law 2025-021 to name and dedicate lands as a public highway. The meeting also includes a statutory public planning session on the proposed Official Plan amendment (File OPA.25.01) and approval of new recreation fees.
- Statutory public planning meeting on Proposed Official Plan Amendment 19820 Holland Landing Rd (File OPA.25.01)
- Adoption of By-law 2025-021 to name and dedicate lands as public highway – Queensville Phase 5, Milne Lane
- Approval of Health and Active Living Plaza fees and addition to Parks and Recreation Fees Schedule (By-law 2015‑078)
- Notice of Motion to raise Canada Day flags throughout East Gwillimbury (future agenda)
- Correspondence requesting commemorative initiatives honoring W. Potts
Committee of the Whole Council
The Committee of the Whole is reviewing several high-value infrastructure contracts and development applications. Key items include a major park construction project and a multi-use path award, alongside zoning and site plan requests.
- Approval of $8,858,196.00 bid from Melfer Construction Inc. for Health and Active Living Plaza Park Construction and Splash Pad
- Authorization of $2,789,209.03 for the Highway 11 and Yonge Street Multi-Use Path and Lighting Construction
- Sole source contract of $180,700.00 to DiCAN Inc. for corporate fleet vehicle location solutions
- Proposed removal of holding (H1) symbol for Kerbel Phase 3C (19T-90015)
- Proposed site plan control application for Sharonvit Estates Inc. at the northwest corner of Leslie Street and Manor Hampton Street
Committee of Adjustment
The Committee of Adjustment will consider Minor Variance Application A.11.24 for 5457 Ravenshoe Road. The applicant seeks to increase the total ground‑floor area of detached garages from the by‑law limit of 120 m² to 248.67 m². Staff recommends approval subject to conditions, including a Natural Heritage Evaluation and a $536 fee to the Lake Simcoe Region Conservation Authority. No other applications or new business are on the agenda.
- Minor Variance A.11.24 – 5457 Ravenshoe Road – request to increase garage ground‑floor area to 248.67 m² (by‑law limit 120 m²)
- Staff recommendation: approve with conditions (Natural Heritage Evaluation, $536 LSRCA fee)
- No consent applications filed
- No new business scheduled
- Public comments: none received
Accessibility Advisory Committee
The Accessibility Advisory Committee will hear two presentations: one on the York Region Police Equity Audit Project and another on the Health and Active Living Plaza’s accessibility features. The meeting will also adopt the minutes from the January 28, 2025 session. Additional discussion items include a playground development update and a review of the Accessibility Action Tracker.
- Presentation by N. Mitchell on the York Region Police Equity Audit Project
- Presentation by A. Bramm on accessibility features of the Health and Active Living Plaza
- Adoption of minutes from the January 28, 2025 meeting
- Parks, Recreation and Culture Playground Development Update
- Discussion of the Accessibility Action Tracker
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board met on March 24, 2025 at the Holland Landing Branch. The board adopted the February 24, 2025 minutes and received presentations on HALP partnerships and IT updates. It approved a resolution to allocate up to $45,000 from the Library Operating Reserve Fund to address an overspent consultant line in the 2024 budget. The board also confirmed a revised schedule that combines the April and May meetings and announced a volunteer appreciation event and policy reviews.
- Approval of up to $45,000 from the Library Operating Reserve Fund for consultant overspend
- Adoption of February 24, 2025 meeting minutes
- Presentation on HALP Partnerships, Permits, and Collaborations
- Information Technology Operational Updates presentation
- Revised Library Board meeting schedule combining April and May meetings
Municipal Council
East Gwillimbury Council will hold statutory public meetings on two zoning proposals and adopt minutes and committee recommendations from a previous meeting. The agenda also includes a by-law to dedicate land for public highway access.
- Statutory public meeting for zoning by-law amendment at 54 Bridle Path
- Statutory public meeting for subdivision amendment at 18508 Leslie Street
- Council to adopt Committee of the Whole Council minutes from March 4
- Council to adopt Committee recommendations including subdivision extensions
- By-law 2025-018 to dedicate land as public highway in Queensville Phase 5
Committee of the Whole Council
The Committee of the Whole Council received the East Gwillimbury Public Library Annual Report 2024 and the Administration 2024 Strategic Plan Annual Report. Council adopted a resolution directing the town to prioritize Canadian goods and services in procurement in response to recent United States tariffs. The council also approved new Health and Active Living Plaza fees and added them to the Parks and Recreation Fees Schedule. Development Services site plan applications for 1656 Green Lane East and 18182 Yonge Street were received for consideration.
- Adopted resolution to prioritize Canadian procurement and apply Procurement By-law 2019-146 in response to US tariffs
- Approved Health and Active Living Plaza fees and added them to By-law 2015-078 fee schedule
- Received Development Services Site Plan Application 1656 Green Lane East (SPA.24.10)
- Received Development Services Site Plan Application 18182 Yonge Street (SPA.24.11)
- Received East Gwillimbury Public Library Annual Report 2024
Appeals Committee
The Appeals Committee will hear an appeal of a muzzle order issued under the Town’s Animal Care and Control By-law for the dog named Jackson at 25 Earls Court, Holland Landing. The Committee will also adopt the minutes from its January 23, 2025 meeting. The hearing is scheduled for 7:00 p.m. on March 6, 2025 and is open to the public.
- Adopt minutes of the Appeals Committee meeting held on January 23, 2025 (Carried AC2025‑001).
- Review and decide on a muzzle order appeal for the dog Jackson at 25 Earls Court, Holland Landing (Agenda item F.1).
- No presentations, deputations, correspondence, or other business are scheduled.
Committee of the Whole Council
The Committee of the Whole Council is reviewing requests to extend draft plan approvals for four subdivisions in Sharon. The body is also discussing a restructuring strategy for Town advisory committees and the allocation of the 2024 year-end operating surplus.
- Proposed 3-year extension of Draft Plan Approval for subdivisions 19T-07002, 19T-08001, 19T-08002, and 19T-08003 in Sharon
- Proposed retirement of the Road Watch Program and Seniors Working Groups
- Lease agreements for 19040 Leslie St. (East Gwillimbury Soccer Club) and 1914B Mount Albert Rd. (Gen Sports and Cycle)
- Proposed Official Plan Amendment for 19820 Holland Landing Road
- Endorsement of the 2024 year-end operating surplus allocation
Municipal Council
Municipal Council will decide on new rates and charges for water and wastewater services starting April 1, 2025. The body is also considering zoning amendments and the adoption of recommendations from a February 19 Committee of the Whole meeting.
- By-law 2025-016: establishing water and wastewater service rates starting April 1, 2025
- By-law 2025-014: zoning amendment for 22314 McCowan Road to allow one single-detached dwelling
- By-law 2025-015: removal of holding (H1) symbol for Block 182 Plan 65M-4585 & Block 245 Plan 65M-4581
- Agreement for fitness services with Matrix of Motion Fitness Studios at the Health and Active Living Plaza
- Closed meeting items regarding an Investment Attraction Opportunity and Automated Speed Enforcement Partnership
Committee of Adjustment
The Committee of Adjustment will hear two minor variance applications. One from Craig Sherry for an attached garage addition at 19636 Yonge Street requesting a width of 14.14 m, which exceeds the by‑law limit of 9.0 m. The other from Ali Riaz for a driveway widening at 74 Four Seasons Crescent to provide parking for an accessory apartment. No consent applications or new business are on the agenda.
- Minor variance A.01.25 – Craig Sherry – attached garage addition at 19636 Yonge Street, requested width 14.14 m (by‑law max 9.0 m)
- Minor variance A.02.25 – Ali Riaz – driveway widening at 74 Four Seasons Crescent to accommodate additional parking for an accessory apartment
East Gwillimbury Public Library Board
The East Gwillimbury Public Library Board will receive the Food Pantry Report (SR2025-01) and discuss proposals to maintain a minimum $50,000 reserve, add a dry cabinet at the Holland Landing branch, and purchase a laptop with software for the Food Pantry Associate. The report also recommends increasing the associate’s hours to 20 per week and notes a projected $7,250 shortfall for 2025 that would be covered by the reserve fund. Additional agenda items include adopting the Jan 27 2025 minutes and routine financial and administrative reports.
- Adopt the January 27 2025 Board minutes (Consent Item 6.1)
- Food Pantry Report recommendation to keep a $50,000 reserve balance
- Purchase of a dry cabinet for Holland Landing branch – $800
- Purchase of a laptop and software licences for the Food Pantry Associate – $1,500
- Increase Food Pantry Associate hours to 20 hours bi‑weekly in the 2025 budget
Municipal Council
The municipal council will receive a deputation from Eye Candy Ads about the permissibility of digital billboards (Item H.1). It will also adopt several by‑laws, including one to assume public works in Subdivision 65M‑4671 (Valmaderra Holdings Corp. Phase 1) and two temporary traffic bans on Main Street for community events. Additional items include adoption of the Committee of the Whole recommendations and minutes from the February 4 meeting and a correspondence on a zoning‑by‑law amendment for 22314 McCowan Road.
- Deputation by M. Snaper (Eye Candy Ads) on digital billboard permissibility (Item H.1)
- By‑law 2025‑010 to accept and assume public works/services in Plan of Subdivision 65M‑4671, Valmaderra Holdings Corp. Phase 1
- By‑laws 2025‑011 and 2025‑012 temporarily prohibiting motor vehicle traffic on Main Street for Mount Albert Sports Day, Spring Fair, and a 5k Run/Walk
- Correspondence from R. Rudall on Zoning By‑law Amendment Application for 22314 McCowan Road (Groundswell Urban Planners Inc.)
- Adoption of Committee of the Whole Council recommendations and minutes from the February 4, 2025 meeting
Committee of the Whole Council
The Committee of the Whole Council will receive several memoranda and reports and will vote on multiple development actions. Items include rezoning 22314 McCowan Road to allow a single‑detached home, removing a holding‑symbol by‑law for two land blocks, extending draft plan approvals for four subdivision plans in Sharon, and authorizing a fitness‑services agreement for the Health and Active Living Plaza. The council will also receive a finance memo on tender awards over $100,000 for 2024.
- Rezone 22314 McCowan Road from “Environmental Protection (EP)” to “Estate Residential –Exception (ER‑XX)” for one single‑detached dwelling (ZBA.21.02)
- Enact by‑law to remove the holding (H1) symbol for Block 182 Plan 65M‑4585 & Block 245 Plan 65M‑4581 (ZBA.25.01)
- Extend draft plan approvals for three years for four subdivision plans in Sharon (Sundial Homes, Yorkwood Homes, Elderbank Investments, West Sharon Holding)
- Authorize the General Manager and Town Solicitor to draft and execute a fitness‑services agreement with Matrix of Motion Fitness Studios at the Health and Active Living Plaza
- Receive Finance memorandum on tender awards over $100,000 for the period Jan 1 – Dec 31 2024
Special Council
The municipal council will move into a closed meeting to consider solicitor‑client privileged matters, including a law enforcement issue, a risk assessment, and a proposed acquisition of land in the Village of Sharon. The session will also address the resignation of a Heritage Advisory Committee member and the appointment of a Youth Advisory Committee member. After the closed session, the council will rise, report on the discussions, and endorse any directions given to staff.
- Closed session to consider a law enforcement matter (solicitor‑client privileged)
- Closed session to consider a risk assessment (solicitor‑client privileged)
- Proposed acquisition of land in the Village of Sharon
- Resignation from the Heritage Advisory Committee
- Appointment to the Youth Advisory Committee
Special Council
The council will formally receive the Growth Management Council workshop presentation and the Parks, Recreation and Culture sponsorship and naming rights educational session. It will also adopt By‑law 2025‑008 to confirm the proceedings of this special meeting. No other decisions or motions are listed on the agenda.
- Receive Growth Management Council Workshop presentation dated February 11, 2025
- Receive Parks, Recreation and Culture Sponsorship and Naming Rights Educational Session and Workshop dated February 11, 2025
- Adopt By‑law 2025‑008 to confirm the proceedings of the special meeting
- No deputations submitted
- Resolution to adjourn the special meeting
Municipal Council
Council will adopt the Committee of the Whole recommendations and adopt minutes from recent meetings. The council will receive correspondence from the Mount Albert Sports Day and Spring Fair Committee and designate June 6‑8, 2025 as an Event of Municipal Significance. It will approve by‑laws that restrict parking and through traffic on Main Street and nearby roads during the event and grant a noise exemption for evening activities. The council will also approve a new Indigenous street name for the Health and Active Living Plaza event street.
- Designate June 6‑8, 2025 (Mount Albert Sports Day and Spring Fair weekend) as an Event of Municipal Significance
- By‑law prohibiting parking of motorized vehicles on Main Street from Centre Street east to Victoria Street west, June 6 4 p.m. to June 8 5 p.m.
- By‑law prohibiting through traffic on Main Street, Centre Street, Doane Road and King Street on June 7 7:30 a.m.–10 a.m. for the Mount Albert 5k Run/Walk
- Noise exemption allowing event activities past 11 p.m. on June 6 and June 7, 2025
- Approve “Mino Bimoseyaang” as the name of the Health and Active Living Plaza event street
Committee of the Whole Council
The Committee of the Whole Council will receive a Development Services memorandum on an accessory residential unit request for 18865 Kennedy Road and discuss the policy constraints involved. It will also receive a memorandum on a proposed zoning by-law amendment and site‑plan control applications for 54 Bridle Path, and a joint Engineering and Public Works report on the assumption of Valmaderra Holdings Corp. Phase 1 subdivision. Additional memoranda on easements and a monitoring‑plot agreement will be received for information.
- Development Services memo: 18865 Kennedy Road – Accessory Residential Unit Request (received)
- Development Services memo: Proposed Zoning By‑law Amendment and Site Plan Control Applications for 54 Bridle Path (received)
- Joint Engineering and Public Works report: Assumption of Valmaderra Holdings Corp. Phase 1, Subdivision 19T‑09003 (received; staff to prepare by‑law)
- Parks, Recreation and Culture memo: Nokiidaa Trail Hydro One Networks Inc. Easement (received)
- Parks, Recreation and Culture memo: Lake Simcoe Region Conservation Authority Monitoring Plot Agreement – Oriole Drive Open Space (received)
Special Council
Council will meet in a closed session to discuss the acquisition of land in the Village of Sharon and appointments to the Accessibility Advisory Committee.
- Proposed acquisition of land in the Village of Sharon
- Appointments to the Accessibility Advisory Committee
- By-law 2025-006 to confirm proceedings of the February 4, 2025 meeting
Accessibility Advisory Committee
The Accessibility Advisory Committee will adopt the minutes from its November 26, 2024 meeting. It will review correspondence from H. Wills about the Town of Innisfil Breaking Down Barriers Awareness Program. The committee will provide a communications update on the town website, discuss the upcoming Health and Active Living Plaza opening, and review Accessibility Action Tracker 8.
- Adopt minutes of the November 26, 2024 Accessibility Advisory Committee meeting
- Correspondence from H. Wills (Jan. 10, 2025) regarding Innisfil Breaking Down Barriers Awareness Program
- Communications update: Town of East Gwillimbury website accessibility features
- Discussion of Health and Active Living Plaza opening
- Review of Accessibility Action Tracker 8
Appeals Committee
The Appeals Committee will determine whether to grant a variance from By-law 2019-130 for a property in Queensville. The decision concerns a request to allow a rear yard wood fence to exceed standard height limits.
- Fence Variance Application for 68 Balmoral Heights to permit a wood fence height of 7.3 feet
- Adoption of minutes from the November 23, 2023 meeting
Special Council
Council will meet in a closed session to discuss the proposed acquisition of land in the Village of Sharon. The meeting also includes personnel matters regarding committee appointments and resignations.
- Proposed acquisition of land in the Village of Sharon
- Resignation for the Diversity and Inclusion Advisory Committee
- Appointment for the Accessibility Advisory Committee
- Personnel matter
Municipal Council
The Town of East Gwillimbury Council will adopt previous Committee of the Whole recommendations and minutes, receive several staff memoranda, and enact two by‑laws—one exempting lands in the Valley Brook Investments subdivision from Part Lot Control provisions and another appointing a municipal poundkeeper. Council will also approve new electric‑vehicle charging fees and update facility user fees in the 2025 Fees and Charges Bylaw. Finally, the Council will award a $5,029,507 contract to Mianco Group Inc. for the replacement of East Townline bridges #113 and #114.
- By‑law 2025‑003: Exempt lands in Valley Brook Investments Inc. Plan of Subdivision (Blocks 342‑343) from Part Lot Control provisions
- By‑law 2025‑004: Appoint a Poundkeeper for the Town of East Gwillimbury
- Approval of EV charging fees for Town‑owned chargers and inclusion in Fees and Charges Bylaw 2015‑078
- Update of Facility User Fees and Permitting Policy in Fees and Charges Bylaw 2015‑078
- Award of Contract T‑24‑17 to Mianco Group Inc. for $5,029,507 to replace East Townline bridges #113 and #114
Committee of the Whole Council
The Committee of the Whole Council will receive and act on Development Services Report DS2025-01, approving the name "Mino Bimoseyaang" for the Health and Active Living Plaza event street while rejecting other proposed names that do not meet policy criteria. The council will also receive a joint Corporate Services and Fire and Emergency Services presentation titled "Fire and Emergency Service Review Final Update". Additionally, the Engineering and Public Works Report EPW2025-01 will be received, directing staff to inform the public about the Blue Bin transition to full producer responsibility on December 31, 2025.
- Approve "Mino Bimoseyaang" as the Health and Active Living Plaza event street name (Development Services Report DS2025-01).
- Receive and record the Fire and Emergency Service Review Final Update presentation.
- Receive the Blue Bin Transition Update and direct staff to communicate the Dec 31 2025 transition date.
- Receive Development Services Report DS2025-01 and reject proposed street names that do not meet the Town’s Street Naming Policy.
- Receive deputations from Land Services Group on the Holland Park and Riverview Hills development projects.
Special Council
The Town of East Gwillimbury held a special meeting featuring a presentation by Integrity Commissioner Suzanne Craig. The session focused on proposed updates to the Council and Committee Code of Conduct to align with provincial legislation and best practices.
- Integrity Commissioner presentation on proposed updates to the Council/Committee Code of Conduct
- Deputation by J. Gamble regarding the Code of Conduct workshop
- Discussion of enhanced rules regarding gifts, confidentiality, conflicts of interest, and social media communications
- Review of the role of the Integrity Commissioner and complaint review processes
- Confirming By-law 2025-001 to ratify meeting proceedings