Elizabethtown-Kitley public meetings in 2021
79 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Planning Advisory Committee
The committee is reviewing several severance applications for new residential lots in Kitley and Elizabethtown. The agenda also includes a site plan consideration for a mini storage development on Rowsome Rd E.
- Severance application B-162-21: 3.2 acre lot at 475 County Rd 1, Kitley
- Severance application B-166-21: 317 Kitley Line 3, Kitley
- Site plan consideration for Riley Construction Inc. on Rowsome Rd E (Mini Storage Development)
- Review of the County Draft Aggregate Resources Master Plan Report
- Discussion regarding Average Density Policy
Economic Development Committee
The committee is discussing the replacement of hamlet signs to ensure uniformity and the use of the municipality's logo. Members are also reviewing the costs of the 2021 Business of the Year Luncheon and exploring new advertisement opportunities.
- Report A-21-96: 2021 Business of the Year Luncheon cost of approximately $2,400.00
- Report A-21-97: Proposal for uniform hamlet sign replacements
- Report A-21-98: Advertisement opportunity with CHOnews
- Report A-21-101: Review of Business Award criteria
- Notice of Site Plan Agreement for 4541 Rowsome Road East
Regular Council
The Council is reviewing several by-laws regarding municipal borrowing and land use. The meeting includes discussions on election policies, a COVID-19 vaccination policy, and requests for communication towers.
- By-law 21-67: Borrowing $1,773,000 for Fire Station 3
- By-law 21-68: Borrowing $435,000 for Public Works Sand Salt Storage Building
- Requests for Rogers communication towers at 416 County Road 29 and vacant lands on County Road 7
- Request for Xplornet communications tower at 9036 County Road 29
- By-law 21-69: Adoption of a COVID-19 Vaccination Policy
Special
Council is reviewing a staff report regarding the 2017 appointment process for the Township's industry representative to the St. Lawrence Corridor Economic Development Commission (SLCEDC). The meeting also includes a closed session to discuss board appointments and two business park proposals.
- Report No. A-21-103: Background on the appointment of Bob Anderson as SLCEDC industry representative
- Closed session: Board/Committee appointment
- Closed session: Two proposals related to the Business Park
- Reference to SLCEDC membership fee of approximately $39,000 annually
Regular Council
Council is reviewing proposed traffic safety measures and a recreation agreement with Smiths Falls. The meeting includes discussions on a draft vaccination policy, a kennel agreement, and temporary measures for the Lyn Valley Road Bridge.
- By-law 21-56 to decrease speed limit on 2nd Concession Road
- By-law 21-57 to erect stop signs at Sharpes Lane/Kelly Road and 2nd Concession Road
- Report A-21-99 regarding the Smiths Falls Recreation Agreement
- Report A-21-100 regarding an updated draft vaccination policy
- Report PW-21-37 regarding temporary measures for Lyn Valley Road Bridge
Planning Advisory Committee
The Planning Advisory Committee is meeting to consider staff reports on two land severance applications for new lots. The body will also discuss the Official Plan's average density policy.
- Severance application B-156-21 and B-157-21 for 4905 Spicer Rd (Barry Deir)
- Severance application B-158-21 for 7417 Paul Foster Rd (Laurie Dudley)
- Discussion on Official Plan Policy regarding Average Density
- Correspondence regarding City of Brockville public meeting on Centennial Road/Windsor Drive
- Correspondence regarding Township of Athens Official Plan Open House
Regular Council
The Council will hear from a resident regarding a recent 140-acre land purchase and receive a presentation from the Volunteer Centre of St. Lawrence-Rideau. The meeting includes reviews of the 2020 year-end variance, reserves analysis, and property tax arrears write-offs.
- Delegation from Joyce Ferguson concerning the Township's recent 140-acre land purchase
- Report F-21-25: Reserves Analysis and 2020 Year End Reserves Analysis
- Report F-21-26: Property Tax Arrears Write off 020-07401
- Report A-21-91: Business Park Listing
- By-Law 21-55: Confirm the Proceedings of Council
Public Works/Waste Management Committee of the Whole
The Public Works, Waste Management, and Recreation committees are reviewing financial statements and staff reports. Key discussions include proposed road initiatives for 2022, speed limit reductions, and recreation facility updates.
- Report PW-21-34: 2nd Concession Road Speed Limit Reduction
- Report PW-21-36: Proposed 5 Year Capital Road Program
- Report PW-21-35: Proposed New Initiatives for 2022
- Report REC-21-26: Clifford E. Hall Rink Considerations
- Report REC-21-25: Revised Video Surveillance
Regular Council
The Elizabethtown-Kitley Council is meeting to discuss infrastructure updates, including a road realignment and bridge weight restrictions. The body is also reviewing reports on property tax arrears penalty forgiveness and alternate payment options.
- By-law 21-54: Restriction of the weight of vehicles passing over a bridge
- Report F-21-22: Property Tax Arrears Penalty Forgiveness
- By-law 21-34: Site Plan Development Amendment Agreement with Weagant Farms Supplies Ltd.
- Report A-21-88: Hudson Point Road Realignment
- By-law 21-53: Adoption of a Land Acknowledgement Policy
Planning Advisory Committee
The Planning Advisory Committee is considering four severance applications for new lots and reviewing the County Draft Aggregate Resources Master Plan. The body will also review land division decisions for five properties.
- Severance application B-128-21 for 11608 Rocksprings Rd
- Severance application B-129-21 for Kinch St/County Rd 7
- Severance application B-135-21 for 44 Montgomery Rd
- Preliminary severance application P-SEV-21 for 127 Kitley Line 3
- Review of the County Draft Aggregate Resources Master Plan (ARMP)
Committee of Adjustment
The Committee of Adjustment is meeting to discuss two applications for relief from Zoning By-law 13-21. The requests involve a lot frontage variance for a property severance and a height variance for accessory buildings.
- Application A22/21: Request for 33m lot frontage at 1214 County Rd 2 (minimum 50m required)
- Application A23/21: Request for 7.25m height for two detached accessory buildings at V/L Brockmere Cliff Rd (maximum 5m allowed)
- Application A23/21: Proposal for two 374.9 sq.m. garages connected by a glass corridor bridgeway
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee is reviewing the construction progress and opening plans for the new Fire Station 3. The body is also discussing budget shortfalls for traffic signaling and options for new LED signage at Stations 1 and 3.
- Proposed spring 2022 official opening for Fire Station 3
- Request for an additional $5,000 to $10,000 for Solar Powered Traffic Warning Lights at Station 3
- LED signage quotes ranging from $27,205 to $42,000 per sign for Stations 1 and 3
- Installation of generators at Stations 1 and 3 expected December or early January 2022
- Discussion on public safety impacts of the Halleck's Road South closure affecting 441 civic addresses
Regular Council
The Council is meeting to discuss a land acknowledgement policy and a dock request for Hillcrest. The body is also reviewing several by-laws regarding COVID-19 infrastructure funding and capital borrowing for municipal facilities.
- By-law No. 21-52: Capital Borrowing for Fire Station 3 and Sand/Salt Storage
- By-law No. 21-50: COVID-19 Resilience Infrastructure Funding
- Report No. A-21-85: Hillcrest Dock Request
- Report No. A-21-86: Land Acknowledgement Policy
- Closed meeting regarding property tax and a potential lease
Economic Development Committee
The committee is reviewing a proposal for the South Eastern Ontario Production Acceleration Fund to attract film productions to the region. Members are also discussing tourism sector surveys and the committee's budget.
- Report A-21-73 regarding the South Eastern Ontario Production Acceleration Fund (SEOPAF) and film industry initiatives
- Report A-21-81 regarding Tourism Sector Surveys
- Report A-21-84 regarding Budget Discussion
- Request for a letter of support for the Tourism Industry Association of Ontario
- Closed meeting to discuss Business of the Year Award nominations
Public Works/Waste Management Committee of the Whole
The Public Works/Waste Management Committee is reviewing a proposal to add a free e-waste collection site at the Greenbush Road facility. The body is also discussing a waste site reconfiguration to include scales for more accurate tonnage-based billing.
- Proposal for free e-waste collection at the Greenbush Road Waste Disposal Site
- Proposed waste site reconfiguration to add scales and a new access road
- Rehabilitation of Hallecks Road South
- 2021-2022 Greenbush Rink options
- Petition from T. Linton regarding speed reduction on 2nd Concession Road
Regular Council
The Council is meeting to review staff reports on the 2022 budget, COVID-19 vaccine policy, and polling stations. The body will also consider several by-laws regarding land dedication and settlement agreements.
- Report No. F-21-21: Council Directive for 2022 Budget
- Report No. A-21-81: Tender GEN-21-03 Public Works Facility Feasibility Study
- By-law No. 21-47: Settlement regarding 1473 County Road 2 West
- By-law No. 21-48: Dedication of lands as public highway at Cole Road
- Report No. PW-21-27 and PW-21-28: Awards for boom mounted mulcher and plow truck
Committee of Adjustment
The Committee of Adjustment is meeting to discuss four applications for relief from Zoning By-law 13-21. These requests include permits for new residential dwellings, a garage addition, and an outbuilding expansion.
- Application A18/21: New residential dwelling at V/L Centre Street (89m separation from Salvage Yard Industrial zone)
- Application A19/21: New residential dwelling at V/L Centre Street (58m separation from Salvage Yard Industrial zone)
- Application A20/21: 316 sq.m. attached garage and breezeway at 350 Woodbridge Rd
- Application A21/21: 9’ x 29’ addition to an existing outbuilding at 342 County Rd 16
Planning Advisory Committee
The committee is reviewing several severance requests, including a new lot at 6422 New Dublin Road and a preliminary lot at 10741 Jellyby Road. Members are also reviewing multiple land division decisions that comply with township recommendations.
- Severance consideration for 6422 New Dublin Road (B-73-21)
- Severance consideration for 10741 Jellyby Road (P-SEV-21)
- Land division decision: 10278 Rocksprings Road (B-49-21)
- Land division decision: V/L Kinch Street (B-59-21)
- Land division decision: V/L Rocksprings Road (B-78-21 and B-79-21)
Regular Council
The Council is discussing the initiation of a debenture process for borrowing and reviewing tenders for municipal equipment. The meeting also includes decisions on land dedication and the purchase of lands in Geographic Elizabethtown.
- Tender PW2021-13 for a Boom Mounted Mulching Head
- Tender PW-2021-14 for a Tandem Axel Truck with plow and spreader
- By-law 21-44 to dedicate lands as a public highway on Kitley Line 9
- By-law 21-45 to authorize land purchase at Concession 2, Geographic Elizabethtown
- Report F-21-18 regarding the initiation of the Debenture Process
Public Works/Waste Management Committee of the Whole
The Public Works and Waste Management Committee is reviewing the 2020 annual report for the Greenbush Waste Disposal Site and financial statements through August 31, 2021. The body is also discussing street sweeping, project updates, and recreation programs including the Lyn Pit swim program.
- Report No. PW-21-26: 2020 Waste Site Annual Report for Greenbush Waste Disposal Site
- Report No. PW-21-25: Street Sweeping
- Report No. REC-17-21: Video Surveillance
- Report No. REC-19-21: Lyn Pit 2021 Swim Program
- Correspondence regarding Hallecks Road
Special
The Council is reviewing a lease agreement for the former Fire Station 3 to be used for emergency services. Additionally, the body is discussing a trial period to permit ATV use on a specific section of Lake Eloida Road.
- Proposed lease of 270 County Road 29 (Former Fire Station 3) to United Counties of Leeds and Grenville for $31,440.00 annually
- By-law No. 21-42 to permit ATV use on Lake Eloida Road from Bellamy Park to Kitley Line 7 from September 3 to September 6, 2021
- By-law No. 21-43 to authorize the execution of the Fire Station 3 lease agreement
- Closed meeting to discuss potential land transactions
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee is reviewing final site improvements for Fire Station 3. This includes a proposal for an electronic signage board and landscaping materials to complete the station's construction.
- Proposed $27,205 LED signage board from Gordon Signs for Fire Station 3
- Proposed $3,200 for gravel and river stone landscaping at Fire Station 3
- Review of Financial Statement dated August 24, 2021
- Informational presentation on AMO Minister's Fire and Emergency Services Funding
Committee of Adjustment
The Committee of Adjustment is meeting to review a minor variance application for a property on Brockmere Cliff Road. The body will determine if the applicant can build detached accessory buildings in the front yard, which is currently prohibited by Zoning By-law 13-21.
- Application A17/21: Request to permit detached accessory buildings in the front yard at V/L Brockmere Cliff Road (Part lot 35, Concession 7)
Planning Advisory Committee
The Planning Advisory Committee is meeting to consider a new lot severance and a request to merge multiple lots. The body will also review a memorandum regarding the Vanderbaaren Subdivision draft plan.
- Severance application B-105-21 for a new lot at 820 Kitley Line 3
- Request to merge Lots 11-12, 9-10, 7-8 and Pt. Lots 4-6, Block 4, Reg. Plan 95 (Jasper)
- Draft Plan of Subdivision memorandum for Vanderbaaren Subdivision (Vacant Lands County Road 2)
- Notice of Public Meeting for Zoning By-Law Amendment Z03/21 at 10053 County Road 29
Regular Council
The Council will hold a public meeting to discuss rezoning lands at 10053 County Road 29 from Rural Special Exception (RU-7) to Rural (RU). The meeting also includes reviews of various staff reports regarding municipal infrastructure and budgets.
- Zoning By-law Amendment for 10053 County Road 29 (Pt. Lot 37 & 38, Concession 10)
- Contract award recommendation for Kinch Street Culvert Replacement (RFT PW2021-12)
- Review of RFP GG-2021-01 for Professional Real Estate Services
- Review of RFP GEN-21-02 for Compensation Review
- Capital Budget Projections for Salt Storage Building and Firehall
Special
Council is reviewing reports on the integrity and capacity of holding tanks at Bellamy Park. Staff are seeking professional engineering assessments to resolve discrepancies between actual tank sizes and Ministry of Environment records.
- Report No. A-21-67 regarding Bellamy Park Septic Works and Capital Projects
- Report No. A-21-65 regarding Bellamy Park Holding Tanks
- Previous quotes for replacement holding tanks: Jack Van Dusen Excavating Ltd. ($11,243.50), Ken Miller Excavating ($8,306.63), and Elmer’s Construction Ltd. ($10,593.07)
- Review of Ministry of Environment Certificate of Approval for sewage works
- Update on insurance risk management and facility assessment report requirements
Bellamy Park Management Board
The Bellamy Park Management Board is meeting to discuss financial statements and staff reports. Key agenda items include the status of park holding tanks, capital project updates for the gate house and pavilion, and requests for boat and ATV storage.
- Report A-21-65 regarding the history and capacity of Bellamy Park holding tanks
- Report A-21-66 providing updates on capital projects for the Gate House and Pavilion
- Report BP-17-01 concerning requests for Boat and ATV trailer storage
- Financial Statement dated July 19, 2021
- Review of minutes from the June 23, 2021 meeting
Committee of Adjustment
The Committee will consider two minor variance applications regarding new residential structures. One application involves a dwelling setback near an industrial zone, while the other concerns a detached garage's location and lot coverage.
- A15/21 (McGurrin): Relief from Zoning By-law 13-21 to permit a new dwelling 330m from a Disposal Industrial Zone
- A16/21 (Fecht): Relief from Zoning By-law 13-21 to permit a 67.63 m2 detached garage in the front yard
- A16/21 (Fecht): Relief for water setback requirements at 472 Hillcrest Road
- A16/21 (Fecht): Relief for lot coverage exceeding the 10% maximum at 472 Hillcrest Road
Planning Advisory Committee
The Planning Advisory Committee is meeting to discuss a zoning by-law amendment, two severance applications for new lots, and a site plan amendment. The body will also review changes to the Planning Act under the Supporting Recovery and Competitiveness Act.
- Zoning By-law Amendment File Z-03-21 for 10053 County Rd. 29 (Hellyer)
- Severance Application B-87-21 for vacant lands at Foster Hall Road/County Road 29 (Donovan)
- Site Plan Amendment for 5077 County Road 29 (Weagant Farm Supplies Ltd.)
- Review of Report No. P-2021-17 regarding the Supporting Recovery and Competitiveness Act
- Correspondence regarding Brockville applications at 1200 Webster Crescent, 121 First Avenue, and 663 Stewart Blvd.
Economic Development Committee
The Economic Development Committee is discussing the format, venue, and date for the 2021 Business of the Year luncheon. The body is also reviewing updates to the Community Profile and a tourism economic recovery report.
- Report A-21-60: Discussion on Business of the Year luncheon venue (Brockville Country Club, Cedar Valley Golf & Country Club, or Toledo Legion)
- Report A-21-61: Update on the revision of the 2012 Community Profile
- Report A-21-62: Tourism Economic Recovery Report
- Call for nominations for the Bill Thake Memorial Award for Economic Development Leadership
- Call for nominations for the Immigrant Entrepreneur Award
Regular Council
The Elizabethtown-Kitley Council met virtually to review various staff reports and committee minutes. Decisions included awarding contracts for generator installations and park dugout repairs, approving land severances, and authorizing electronic funds transfers.
- Awarded Four-O-One Electric for generator purchase and installation
- Awarded Deir Masonry $4,983 to rebuild a dugout at Douglas A Scott Memorial Park
- Approved land severances on Rocksprings Road and Hallecks Road
- Authorized the Director of Finance to set up electronic funds transfers with CIBC
- Instructed staff to engage an appraiser for 654 County Road 29, Newbliss
Special
The council is holding a special virtual meeting. The primary item of business is a closed session to discuss a lease option.
- Closed meeting regarding a lease option under Section 239 (2)(k) of the Municipal Act
Public Works Committee of the Whole
The committee discussed several infrastructure projects, including road rehabilitation and culvert replacements. Members also reviewed multiple contract recommendations for road work, surface treatment, and roadside mowing.
- Reconstruction of Kitley South Elmsley Townline Road estimated at $40,000
- Surfacing of Kitley South Elmsley Townline Road estimated at $25,000
- Award to G. Tackaberry & Sons Construction for Rowsome Road extension: $125,215.00 + HST
- Award to G. Tackaberry & Sons Construction for road work: $368,660.00 + HST
- Award to Smith's Construction for surface treatment: $299,928.50 + HST
Regular Council
The Council met virtually to review various staff reports, committee minutes, and by-laws. Key decisions included awarding a land survey project and extending township maintenance on Reynolds Road.
- Awarded Business Park land survey to IN Surveying for $11,074.00
- Approved extension of township maintenance to the south boundary of Reynolds Road
- Accepted late submissions for Fire Station #1 and Fire Station #3 diesel generator RFPs
- Passed By-law 21-31 regarding authorized signing officers for banking purposes
- Supported Zoning By-law Amendment Z-02-21 for Kilkenny Road properties
Committee of Adjustment
The Committee of Adjustment will meet to discuss a minor variance application for a detached garage. The body will also adopt the agenda and minutes from the May 27, 2021, meeting.
- Application A14/21: Request to build a 32 ft. x 36 ft. detached garage at 1340 County Road 2 with a height of 5.45m, exceeding the 5m limit
Bellamy Park Management Board
The Bellamy Park Management Board is meeting to review the financial statement dated June 17, 2021, and receive updates on the COVID-19 pandemic. The board will also receive a verbal report from the Park Manager.
- Review of Bellamy Park Financial Statement dated June 17, 2021
- COVID-19 Pandemic Update regarding the roadmap to reopen
- Park Manager Report (Verbal Update)
- Adoption of April 21, 2021 meeting minutes
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee is reviewing a report regarding a 1.5-year closure of the Halleck's Road Underpass. The body is also discussing signage for Station #3 and reviewing the June 17, 2021 financial statement.
- Report No. FES-21-08: Halleck's Road Underpass 1.5-year closure
- Report No. FES-21-09: St. #3 Signage
- Financial Statement dated June 17, 2021
Planning Advisory Committee
The Planning Advisory Committee is meeting to consider staff reports on new lot severances and decide on several land division applications. The body will also receive notices regarding rezoning and park management in Brockville.
- Severance consideration for new lots on Rocksprings Road (B-78-21 and B-79-21)
- Severance consideration for new lots at 1339 Hallecks Road E. (B-81-21 and B-82-21)
- Lot addition decisions for Leeder Cottage Road (B-140-20 and B-141-20)
- New lot decision for Foster Hall Road (B-124-21)
- New lot decision for County Road 29 (B-41-21)
Regular Council
The Council met to review staff reports, committee minutes, and several proposed by-laws. Key actions included approving a risk management agreement, authorizing specific infrastructure projects, and allocating funds for fire service testing and a remote control park.
- Agreement with Cambium Inc. for Risk Management Official Services
- Approval of $1,425 for fit testing via the Provincial COVID Relief Fund
- Allocation of up to $2,000 for a remote control park at Clifford Park
- By-law 21-24: Agreement with Wright Developments Inc. for Toledo Satellite Complex storage building
- By-law 21-25: Agreement with TSI Inc. for Lyn Valley Road Bridge investigation
Economic Development Committee
The committee is reviewing several staff reports regarding rural economic development, including webinar summaries on pandemic recovery and regional economic trends. Discussion items also include updates on scholarships, agriculture workshops, and tourism sector reports.
- Report A-21-39: Rural Economic Development Webinars
- Report A-21-49: 2021 Ontario Economic Report Summary
- Report A-21-50: Agriculture Focused Workshops
- Report A-21-51: Scholarship Update
- Report A-21-53: Regional Tourism Organization - Zone 9 Webinars
Committee of Adjustment
The Committee of Adjustment is meeting to consider a request for zoning relief to build a carport at 1871 Oxford Avenue. The body will also review a modified proposal for a property at 484 Hillcrest Road.
- Application A13/21 (Tulk): Request for relief from Zoning By-law 13-21 for a carport at Unit 27, 1871 Oxford Avenue
- Application A09/21 (Gerlach): Review of modified proposal for 484 Hillcrest Road
Regular Council
The Council is reviewing several infrastructure agreements for bridge and flood work and a storage building. Members are also discussing a proposal to establish specific paper ballot locations for the 2022 municipal election.
- By-law 21-24: Agreement with Wright Developments Inc. for a storage building at Toledo Satellite Complex
- By-law 21-25: Agreement with TSI Inc. for Lyn Valley Road Bridge engineering
- By-law 21-26: Agreement with Greer Galloway Consulting Engineers for New Dublin Road flood remediation
- Proposal for 2022 paper ballot locations: Toledo Municipal Office, Spring Valley Library, Fire Station #1 in Lyn, and Brockville Country Club
- Request for Council concurrence for Xplornet Communications Tower at 6459 County Road 7
Planning Advisory Committee
The Planning Advisory Committee is meeting to discuss proposed zoning by-law amendments and several severance applications for new lots. The body will also review land division decisions for properties on Temperance Lake Road and County Road 29.
- Proposed Zoning By-law No. 13-21 amendment for 4304 & 4312 Kilkenny Road
- Severance consideration B-49-21 for 10278 Dixie Road E. (Stevens Property)
- Severance consideration P-SEV-21 for 820 Kitley Line 3 (Popplewell Property)
- Land division decision B-130-20 for 7116 Temperance Lake Road
- Land division decision B-5-21 for 416 County Road 29
Recreation Committee of the Whole
The Recreation Committee of the Whole is discussing several staff reports regarding park improvements and community resources. A primary focus is the feasibility of adding a dog park and remote-control crawl track to Rows Corners.
- Proposed one-acre dog park at Rows Corners with a rough fence quote of $41,875 plus HST
- Proposal for a remote-control (RC) crawl track at Rows Corners
- Report on Toledo Cenotaph Garden Improvements
- Report on dead ash trees in parks
- Discussion of a Seniors Activity Resource Brochure
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee is reviewing staff reports on software for department management and safety equipment. The body is also discussing a lease option for Fire Station 3 and a regional fire services review.
- Recommendation to purchase Fire Pro 2 Canadian Management System (initial set up $5,757.35, yearly cost $2,264.52)
- Proposal to install a fire and security alarm system at Fire Station 3
- Proposed expenditure of $1,425.00 for N95 mask fit testing using the Provincial COVID Relief Fund
- Discussion of Fire Station 3 lease option
- Review of Regional Fire Services Review final report
Regular Council
The Council will hold a public meeting regarding a zoning by-law amendment for 4304 and 4312 Kilkenny Road. The regular session includes reviewing the 2020 Year End Audit Report and awarding several public works contracts.
- Public meeting for Zoning By-law Amendment at 4304 & 4312 Kilkenny Road
- Award of RFP PW2021-05 for a Storage Building
- Award of RFP PW2021-04 for Lyn Valley Road Bridge
- Award of RFP PW2021-10 for New Dublin Flood Remediation
- By-law 21-22 to authorize land sales within the Township Business Park
Public Works/Waste Management Committee of the Whole
The Public Works and Waste Management Committee of the Whole is meeting to discuss road infrastructure projects and review financial statements. The body will consider reports on road rehabilitation, culvert replacement, and several contract awards for municipal maintenance.
- Rehabilitation of Kitley South Elmsley Townline Road (shared with Rideau Lakes)
- Kinch Street Culvert Replacement
- Award for Extension of Rowesome Road (PW2021-02)
- Award for Road Work (PW2021-08) and Surface Treatment (PW2021-09)
- Award for Roadside Mowing (PW2021-07)
Regular Council
The Council is reviewing several infrastructure tenders including road work and bridge investigations. The agenda also includes discussions on zoning amendments for properties on 2nd Concession Road and the dedication of land for a public highway.
- Tender PW2021-02: Road Work, Extension to Rowsome Road
- Tender PW2021-04: Lyn Valley Road Bridge Investigation
- Tender PW2021-05: Construction of a Fabric Cover Storage Building
- Tender PW2021-08: Asphalt Surfacing of Various Municipal Roadways
- By-law 21-19: Dedication of lands as a public highway on 6th Concession Road
Bellamy Park Management Board
The Board discussed preparations for the upcoming season, including water testing and staff hiring. Discussions included potential grant opportunities for a new playground and addressing pavilion damage.
- AgriSpirit Fund opportunity for nature-themed playground structure
- Pavilion soffit and siding repairs
- Removal of hazardous poplar trees from beach area
- Bellamy Park Financial Statements dated April 14, 2021
Committee of Adjustment
The Committee of Adjustment is meeting to discuss and decide on three minor variance applications regarding property setbacks and lot coverage. These requests include permissions for a detached garage, a new dwelling near a quarry, and a new accessory shed.
- Application A04/21: Request for a 2m side yard setback for an 82.1 m2 detached garage at 4702 Debruge Road
- Application A11/21: Request to permit a new dwelling 375m from a quarry at unaddressed Sharpe’s Lane
- Application A12/21: Request for 18.2% lot coverage for a 20’ x 30’ shed at 4102 County Road 29
Recreation Committee of the Whole
The Recreation Committee of the Whole discussed various recreation facilities, including Blaine Healey Ball Park, Rows Corners Race Track, McDonald Bay Park, and a dog park. The committee also reviewed a Facility Assessment and an Insurance Risk Assessment to determine future work plans.
- Allocation of up to $25,000 from the general Recreation Reserve for approved projects
- Discussion of Blaine Healey Ball Park upgrades and risk management
- Review of the Facility Assessment Report
- Review of the Frank Cowan Risk Assessment
Planning Advisory Committee
The Planning Advisory Committee is meeting to consider a severance application for the Hellyer property and a zoning by-law amendment for Hall/Hall Orchard Ltd. The body will also review several land division decisions for properties in Elizabethtown and Kitley.
- Severance consideration for 10053 County Road 29 (Hellyer Property)
- Proposed amendment to Zoning By-law No. 13-21 for 2930, 2932 & 2934 2nd Concession Road (Hall/Hall Orchard Ltd.)
- Land division decision B-92-20 for Pauls Property, Con. 10, Pt. Lot 20, Elizabethtown
- Land division decision B-104-20 for Willcott/Campbell Property, Con. 1, Pt. Lot 28, Elizabethtown
- Land division decision B-155-20 for Patterson/Purcell Property, Con. 1, Pt. Lot 7, Kitley
Regular Council
The Elizabethtown-Kitley Council will hold a public meeting to discuss a zoning by-law amendment for properties on 2nd Concession Road. The regular session includes reviews of service delivery and property vesting options, as well as several by-law readings.
- Zoning By-law Amendment for 2930, 2932 & 2934 2nd Concession Road
- By-law 21-17: Agreement with Office of the Fire Marshal for Fire Safety Grant
- By-law 21-18: Authorization for Kitley Grocery to sell beverage alcohol on certain holidays
- Notice of Mud Creek Bridge closure from May 3 to August 31
- Staff Report A-21-21: Service Delivery Review Update
Committee of Adjustment
The Committee of Adjustment is meeting to consider two applications for relief from Zoning By-law 13-21. The requests involve shoreline construction at 484 Hillcrest Road and a garage addition at 808 River Acres Drive.
- Application A09/21: Request for a 10m2 shoreline deck and 7m2 floating dock at 484 Hillcrest Road
- Application A10/21: Request for an 89.7 m2 garage addition at 808 River Acres Drive
- Public hearing for A09/21 including comments from Cataraqui Region Conservation Authority and local residents
- Review of side yard variance for A10/21 to permit a 7m interior side yard instead of 9m
Bellamy Park Management Board
The board is meeting virtually to conduct a public question period and a closed session. The closed portion of the meeting is designated for discussing personal matters regarding an identifiable individual, specifically human resource issues.
- Closed meeting regarding human resource issues under Section 239 (2)(b) of the Municipal Act
Regular Council
The Council is meeting to discuss the 2021 budget update and the adoption of tax rates. The agenda includes reviewing a governing documents policy and a fire invoice for open burning on Leacock Rd.
- By-law 21-15: Adoption of 2021 tax rates and estimates of revenue and expenditure
- RFQ No. PW-2021-07: Mowing of Municipal Roadways & Open Areas
- Report No. A-21-35: Fire Invoice #0714-20-29 regarding open burning on Leacock Rd
- Report No. A-21-34: Development and Review of Government Documents
- Report No. F-21-09: 2021 Budget Update Meeting #5
Planning Advisory Committee
The Planning Advisory Committee is meeting to review a staff report on a new lot severance application and discuss land division decisions. The body will also receive notices regarding applications in the City of Brockville.
- Severance consideration for 6210 Foster Hall Road (Gadziola Property)
- Request to deem/merge Lots 48 & 49, 447 Fernbank Road
- Land division decision for Hanna Property, Con. 4, Pt. Lot 28
- Land division decision for Gault Property, Con. 5, Pt. Lot 14
- Land division decisions for Cauley Property, Con. 4, Pt. Lot 20
Committee of Adjustment
The Committee is reviewing three minor variance applications involving new dwellings, a swimming pool, and accessory structures. These include requests for relief regarding setback distances from a quarry and a salvage yard, as well as lot coverage limits.
- Application A02/21 (Pryer): Relief for a dwelling located 470m from an existing quarry
- Application A06/21 (MacDonald): Increase of lot coverage to approximately 18% for a pool and accessory structure at 401 Wanda Drive
- Application A07/21 (Bennett): Relief for a dwelling located 275m from an existing salvage yard on Kinch Street
Recreation Committee of the Whole
The Recreation Committee of the Whole is meeting to review the March 10, 2021, financial statement and facility assessments. The body will discuss ten-year budgets for several local facilities and a risk assessment for Frank Cowan.
- Facility assessments and ten-year budgets for Clifford E Hall, Douglas A Scott Jr, Bellamy Park Canteen, and Rows Corners Barn
- Frank Cowan Risk Assessment
- Recreation Financial Statement dated March 10, 2021
Fire and Emergency Services Committee of the Whole
The committee is meeting to discuss the timeline for Fire Station 3 and review annual compliance reporting. The session also includes a review of the Fire and Emergency Services financial statement dated March 9, 2021.
- Report No. A-21-33: Fire Station 3 Timeline
- Report No. FES-21-03: Annual Compliance Reporting
- Fire and Emergency Services Financial Statement dated March 9, 2021
Committee of Adjustment
The Committee of Adjustment will review four applications regarding residential construction and accessory structures. These include requests for setbacks, yard requirements, and water setback variances.
- A01/21 (Dunning): Relief for a 202 m2 two-storey dwelling on Fulford Point Road
- A04/21 (Annable Designs Co. Ltd/MacArthur): Detached garage relief at 4702 Debruge Road
- A04/19 (Annabella Designs Co. Ltd./Hargraft): Dwelling addition and garage construction at 221 Brockmere Cliff Road
- A05/21 (Chaisson): New dwelling construction near a watercourse at 257 Hudson Point Road
Bellamy Park Management Board
The board is meeting to review the park's financial statements and discuss a potential funding opportunity through the FCC AgriSpirit Fund. The meeting will also address seasonal opening information from the local health unit.
- Review of Bellamy Park Financial Statement dated March 8, 2021
- Discussion of FCC AgriSpirit Fund Opportunity
- Correspondence from Leeds, Grenville and Lanark District Health Unit regarding seasonal opening
Economic Development Committee
The Economic Development Committee is reviewing staff reports on COVID-19 support activities, the tourism sector, and a business park overview. The body is also discussing property assessments and the availability of affordable housing.
- Report A-21-18: COVID-19 activities including 'Shop Local' signs and business eNewsletters
- Report A-21-19: Research on MPAC property assessment factors and affordable housing
- Report A-21-22: Tourism Sector update
- Report A-21-31: Business Park Overview and Concept Map Design
- Report A-21-32: Township Scholarship Discussion #4
Regular Council
The Council will discuss the 2021 budget update and the recruitment process for a Director of Finance. The meeting also includes reviews of water quality reports and several by-laws regarding road allowances and legal settlements.
- Report No. F-21-08: 2021 Budget Update Meeting #4
- Report No. A-21-30: Director of Finance Recruitment
- By-law 21-12: Dedicate certain lands as a public highway/road allowance
- By-law 21-14: Settlement between David Murray, Tara Howard, and the Township regarding Minor Variance Application A06/19
- Report No. A-21-29: 2020 Annual Water Quality Report
Special
The Council will meet virtually to address specific personnel and property matters. The meeting includes a closed session to discuss two human resource issues and a pending land acquisition or disposition.
- Two human resource issues (Section 239 (2)(b))
- Proposed or pending acquisition or disposition of land (Section 239 (2)(c))
Public Works/Waste Management Committee of the Whole
The committee is meeting to discuss public works facility rationalization and review several contract awards for road maintenance. The session also includes financial reviews for both waste management and public works departments.
- Report A-21-16: Public Works Facility Rationalization
- Award PW-2021-01: Supply and apply dust suppressant
- Award PW-2021-03: Supply and placement of granular material
- Award PW-2021-06: Sweeping of municipal roadways and parking lots
- Report PW-21-01: Maintenance stone usage
Regular Council
The Council will discuss several staff reports including public works facility rationalization and recreation funding for Smiths Falls. The body is also reviewing tenders for dust suppression, granular material, and street sweeping.
- By-law No. 21-11: Interim Tax Levy and payment of taxes
- By-law No. 21-07: Backflow Prevention and Cross Connection for the Elizabethtown-Kitley/County Road 2 West Drinking Water System
- RFQ No. PW-2021-01: Dust Suppression
- RFQ No. PW-2021-03: Granular Material
- RFQ No. PW-2021-06: Street Sweeping
Committee of Adjustment
The Committee of Adjustment is meeting to consider two minor variance applications regarding residential structures. The body will also receive a Local Planning Appeal Tribunal order concerning a comprehensive zoning by-law amendment.
- Application A03/21: Request to permit an existing 76.6m2 detached garage in the front yard at 407 Hillcrest Road
- Application A11/20: Request to replace a 100.65m2 dwelling with a 203.16m2 dwelling at 4459 Murray Road
- Application A11/20: Request for a water setback reduction to 12.95m from the required 30m at 4459 Murray Road
- LPAT Order: Receipt of January 18, 2021 order regarding the appeal of By-law 20-24
Special
The Council is holding a special virtual meeting. The primary focus is a closed session to discuss two proposals regarding the acquisition or disposition of land related to the Business Park.
- Closed meeting regarding two proposals for the Business Park
Fire and Emergency Services Committee of the Whole
The committee is reviewing construction updates, budget reports, and a window change order for Fire Station 3. The meeting also includes a review of the 2020 Fire Department Activity Report and the February 8, 2021 financial statement.
- Report No. A-21-20: Fire Station 3 Construction Update
- Report No. F-21-05: Fire Station 3 Budget Update
- Report No. FES-21-02: Window Change Order
- 2020 Fire Department Activity Report
- Fire and Emergency Services Financial Statement dated February 8, 2021
Recreation Committee of the Whole
The Recreation Committee of the Whole will review the February 8, 2021 financial statement and discuss grass cutting time allotments. The body will also consider the results of grass tenders for parks, fire stations, cemeteries, and the office garage.
- Report No. REC-21-05: Grass Tender Results for Parks, Fire Stations, Cemeteries, and Office Garage
- Report No. REC-21-04: Grass Cutting Time Allotment
- Report No. REC-21-06: Jasper Community Group
- Recreation Financial Statement dated February 8, 2021
Regular Council
Council will review the 2021 draft budget and discuss several staff reports including waterline backflow and development charge hiatus. The meeting will also address the awarding of a grass cutting tender and various by-law readings.
- Tender REC2021-01 for grass cutting and ground maintenance at municipal parks, fire stations, and public buildings
- 2021 Draft Budget discussion with a proposed 2.64% tax levy increase
- By-law 21-07 regarding regulation of backflow prevention and cross-connection for the drinking water system
- By-law 21-09 to authorize an agreement with Cunningham Swan Little for Integrity Commissioner services
- By-law 21-10 to deem Lots 48 and 49 on Reg. Plan 89 not to be part of Reg. Plan 89
Public Works/Waste Management Committee of the Whole
The Public Works and Waste Management Committee of the Whole will review financial statements for both departments. The meeting includes a discussion on the 2021 Draft Capital Budget for Public Works projects.
- 2021 Draft Capital Budget Discussion for Public Works
- Waste Management Financials dated January 27, 2021
- Public Works Financials dated January 27, 2021
- Correspondence from Gravel Watch
- Correspondence from Ontario Stone, Sand & Gravel Association
Regular Council
Council is discussing the 2021 draft budget details and the Community Safety and Well Being Plan. The meeting includes votes on by-laws regarding speed limits and topsoil removal.
- Report F-21-01: 2021 Draft Budget Details
- Report A-21-10: Community Safety and Well Being Plan
- By-law 21-03: Decrease speed limit on 7th Concession Road in New Dublin
- By-law 21-04: Regulate or prohibit removal of topsoil
- By-law 21-06: Repeal various site plan development agreements
Planning Advisory Committee
The Planning Advisory Committee is reviewing several severance applications for residential and agricultural use. The meeting also includes decisions on land divisions that comply with Township recommendations.
- Severance application B-155-20 for 837 Kitley-South-Elmsley Townline Road
- Severance application B-157-20 for 7323 County Road 28 (Drew Property)
- Land division B-91-20 at 3515 County Road 27 (VanDusen Property)
- Land division B-94-20 on Cole Road (Perkins Property)
Recreation Committee of the Whole
The Recreation Committee of the Whole is meeting to discuss a final draft of the Trail Strategy and a notice of tender for grass cutting. The body will also review the LED sign completion and the recreation statement of accounts.
- Report No. Rec-21-01: Trail Strategy Final Draft
- Report No. REC-21-02: Notice of Tender - Grass
- Report No. REC-21-03: LED Sign Completion
- Recreation Statement of Accounts dated January 13, 2021
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee is reviewing a request for additional consultant fees for Fire Station 3. The body is also reviewing current fire service accounts and receiving a project update for the station.
- Report No. A-21-01: Request for $20,958.00 in additional fees for DDG Engineering Service, bringing the total contract to $83,000
- Report No. FES-21-01: Station 3 Update
- Fire and Emergency Services Accounts dated January 13, 2021
Economic Development Committee
The Economic Development Committee is meeting to discuss staff reports on regional economic trends, business delivery services, and the New Resident Guide. The body is also electing a Committee Chair.
- Report A-21-05: Summary of the Leeds Grenville Economic Development Summit
- Report A-21-06: Follow-up on the New Resident Guide and necessary tax policy updates
- Report A-21-07: Overview of delivery services for local businesses
- Report A-21-08: Business e-Newsletters
- Election of Committee Chair
Regular Council
The Council is meeting virtually to discuss staff reports on infrastructure fees and employee programs. They are also considering by-laws to authorize corporate borrowing for 2021 expenditures.
- By-law 21-01: Authorize borrowing for 2021 corporate expenditures
- Report A-21-01: Fire Station 3 Prime Consultant Fees
- Report A-21-02: Topsoil Removal Application Fee
- Report BL-21-01: Dog Pound Contract
- Report A-21-03: Employee Assistance Program Update