Elizabethtown-Kitley, Ontario

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications regarding Zoning By-law 13-21. Decisions will be made on requests for setback relief for a porch and sewage system requirements for a detached second dwelling.

• Application A08/26: Request for setback relief to build an attached unenclosed porch at 5273 County Rd 46
• Application A09/26: Request to permit a detached second dwelling unit at 6464 New Dublin Rd to use a separate sewage disposal system

Regular Council

Special

The council will consider the fire department's recommendation on the invoice issued to the owner of 6657 Nash Side Road for unauthorized open‑air burning. They will also receive and approve the Drinking Water Quality Management System financial plan for the County Road 2 West waterline for 2026‑2031. Both items will be voted on during the special meeting.

• Invoice of $22,491.56 to 6657 Nash Side Road for fire response costs (By‑Law 24‑66)
• Three options for invoice relief: no relief, payment plan, or revised invoice
• Approval of DWQMS financial plan for water system #26000777, County Road 2 West (2026‑2031)
• Confirmatory By‑law 26‑46 to formalize the special meeting proceedings
• Public Question Period (15‑minute limit) for resident inquiries

Economic Development Committee

Regular Council

The Council reviewed several public works updates including a waste management master plan and landfill cell development. Discussions also covered water line communication failures, recycling collection concerns, and the New Dublin Garage project.

• Waste Management Master Plan Update (F-26-24)
• Asphalt Paving, Patching, and Shouldering RFT-PW-2026-01
• Winter Control Route Optimization Review (PW-26-27)
• Kitley Recycling Collection resident frustrations (A-26-27)
• Lily Bay Waterline communications link failure (A-26-29)

Closed Council

Lyn Bandshell Ad Hoc Committee

Frankville School Consultations

Lyn Bandshell Ad Hoc Committee

The Lyn Bandshell Ad Hoc Committee will meet primarily to adopt previous minutes and discuss fundraising and staff updates. At the May 13 meeting, the committee recommended ordering bricks (no blank bricks) and adding a plaque near the bricks. Construction is underway; the foundation has been poured and eight loads of gravel were used. Total funds collected to date are $59,264.39, including $3,775 for bricks.

• Adoption of May 13 minutes recommending brick order with no blank bricks
• Discussion of fundraising efforts
• Staff update on bandshell construction (foundation poured; completion date unknown)
• Total funds collected $59,264.39; $3,775 for bricks
• Plaque for Sherril Mitchell proposed near bricks

Committee of Adjustment

The Committee of Adjustment will hold public hearings on four minor variance applications. These include requests for second dwellings with separate water/sewage and larger setbacks, a swimming pool closer to the water, and an expansion of a non-conforming veterinarian clinic. The meeting also includes adoption of prior minutes and procedural items.

• Public hearing for A01/26 (4669 Airport Rd) – second dwelling with separate water/sewage, separate driveway, and 43 m from primary dwelling (deferred from February)
• Public hearing for A05/26 (159 Brockmere Cliff) – swimming pool with 24 m water setback (required 30 m)
• Public hearing for A06/26 (135 County Rd 7) – second dwelling with separate systems and floor area of 107 m² (max 95 m²)
• Public hearing for A07/26 (2819 2nd Concession Rd) – expansion of non-conforming vet clinic with reduced front and side yard setbacks
• Adoption of Committee of Adjustment minutes from February 26 and March 26, 2026

Special

The council is meeting in a special session that will immediately go into closed session to discuss a forced road matter under solicitor-client privilege and two personnel matters (planning and clerks departments). Following the closed session, the council will adopt a confirmatory by-law to ratify any decisions made.

• Closed session: forced road (solicitor-client privilege, Section 239(2)(f))
• Closed session: personal matter about planning department employee
• Closed session: personal matter about clerks department employee
• Adoption of confirmatory by-law 26-38 to confirm proceedings of the special meeting

Regular Council

The Council will review several staff reports including a request for a one-year extension for the Deerbourne Subdivision. Discussions include an open burning bylaw, waste site development, and water servicing options for North Augusta Road.

• One year extension of the draft approval of the Deerbourne Subdivision
• Open Burning Bylaw (FES-26-8)
• New Dublin Garage Project delivery model
• North Augusta Road water and wastewater servicing options RFP results
• Zoning amendments for County Road 29, Anchorage Bay Road, and County Road 46

Closed Council

Planning Advisory Committee

The Planning Advisory Committee will discuss and potentially recommend approval of three zoning by-law amendments to permit a self-storage facility on County Road 29, and other uses on Anchorage Bay Road and County Road 46. It will also consider two severance applications to create new lots on Jellyby Road and decide on previously recommended land division decisions.

• Zoning amendment for vacant lot on County Road 29 (Gill property) to allow self-storage facility (MR-Special Exception)
• Zoning amendment for 317 Anchorage Bay Rd (Roth property) - File Z-05-26
• Zoning amendment for 4208 County Rd 46 (Steele property) - File Z-08-26
• Severance applications B-32-26 and B-33-26 (Oosterhof property) at 9511 Jellyby Rd for new lots
• Land division decisions on Branscombe and McCaw properties for new lots

Frankville School Public Consultation Meeting

Public Meeting / Open House

The Township of Elizabethtown-Kitley is holding a public meeting and open house to consider a proposed zoning by-law amendment for a correctional facility at 1804 County Road 2. The amendment would reduce the required parking from 812 to 606 spaces and allow a driveway up to 16 metres wide. The property is owned by the Ontario Minister of Infrastructure.

• Proposed Zoning By-law Amendment (Z-06-26) for 1804 County Road 2
• Reduce parking requirement from 812 to 606 spaces (including 11 accessible)
• Increase driveway width from 9m to 16m
• Site-specific exception zone I-XX for correctional facility redevelopment
• Property owned by Ontario Minister of Infrastructure

Regular Council

Council will consider a bylaw to reduce the speed limit on a portion of Rocksprings Road for an S-curve, review a request from Burnbrae Farms for relief from the entrance permit bylaw, and discuss a financial contribution to the Sherwood Park Manor redevelopment project. Also on the agenda are reports on building permits, an intersection review at Healey Road and Kitley Line 8, and a discussion of Bill 9 (Municipal Accountability Act).

• Bylaw 26-36 to establish a reduced speed limit on portions of Rocksprings Road (S-Curve)
• PW-26-21: Request for relief of Entrance Permit By-Law No. 2011-035 for Burnbrae Farms on Johnston Road
• F-26-22: Sherwood Park Manor Redevelopment and Expansion Project Contribution
• PW-26-20: Intersection review for Healey Road and Kitley Line 8 (all-way stop warrant)
• A-26-18: Bill 9 – Municipal Accountability Act discussion

Closed Council

Economic Development Committee

The Economic Development Committee will meet to adopt the agenda and minutes from May 12, then hold a verbal discussion on the 2026 Business of the Year event. A public question period will follow, after which the committee will enter a closed session to discuss scholarship selection under personal matters.

• Adoption of May 12 draft minutes, which record the decision to host the Business of the Year breakfast at Cedar Valley Golf & Country Club on Sept. 25, 2026
• Verbal discussion on 2026 Business of the Year (guest speaker suggestions)
• Closed meeting under Section 239(2)(b) for personal matters regarding scholarship selection

Committee of the Whole

The Committee will hear a resident's request for support to straighten Highway 401. Staff are also recommending public consultations regarding the future use of the Frankville Public School property.

• Request for support to straighten Highway 401 (Donald De Groot)
• Request for relief from Entrance Permit Conditions (Kyle Johnston)
• Sherwood Park Manor: Request for accelerated payout of Legacy of Care pledge
• Public consultation for Frankville Public School property on June 17, 2026
• Cyber Security Policy report (A-26-17)

Closed Council

Special Meeting of Council

The Elizabethtown‑Kitley Council will adopt a confirmatory by‑law (26‑35) that formally records the actions taken at its June 1, 2026 meeting. Two closed‑session items will be considered: legal advice on municipal property concerning the New Dublin Garage, and a personal‑matter discussion about Planning Department recruitment. The meeting will also include routine items such as agenda adoption, disclosure of interests, and a public question period.

• Closed meeting under Section 239(2)(f) for legal advice on municipal property – New Dublin Garage
• Closed meeting under Section 239(2)(b) for personal matters – Planning Department recruitment
• First, second, and third reading of By‑law 26‑35 to confirm council proceedings of June 1, 2026

Regular Council

Council will hold two public meetings to consider zoning by-law amendments: one to allow a commercial dog day care kennel at 4208 County Rd 46, and another to permit a lot severance at 317 Anchorage Bay Rd and 1335-1337 County Rd 2. Staff also present reports on culvert replacement, road widening, procurement policy update (Bill 72), and a regional recreation facility steering committee. Council will consider first and second reading of a new purchasing and procurement by-law (26-33) and several correspondence items. A closed session is scheduled for personnel matters including planning department recruitment and CAO performance review.

• Public hearing: Zoning amendment for commercial dog day care kennel (4208 County Rd 46)
• Public hearing: Zoning amendment to permit lot severance (317 Anchorage Bay Rd and 1335-1337 County Rd 2)
• Staff report PW-26-17: Chant Road culvert replacement project
• By-law 26-33: Adoption of new purchasing and procurement policy (Bill 72 - Buy Ontario Act)
• Staff report A-26-16: Regional Recreation Facility Project Steering Committee

Closed Council

Special Meeting of Council

The Elizabethtown‑Kitley Council will hold a special meeting to adopt By‑law 26‑31, which confirms the actions taken at the May 19, 2026 meeting. The agenda also includes discussion of potential delegation requests for the AMO 2026 Conference and a public question period. The Council Chambers have reopened to the public and the meeting will be livestreamed on YouTube.

• First, second, and third reading of By‑law 26‑31 to confirm council proceedings
• Potential delegation requests for AMO 2026 Conference
• Public Question Period (15‑minute limit)
• Reopening of Council Chambers to the public and livestream on YouTube
• Virtual Waterline Meeting scheduled at 6:00 p.m.

Lyn Bandshell Ad Hoc Committee

The Lyn Bandshell Ad Hoc Committee will discuss fundraising efforts and receive updates from staff. The agenda includes adoption of minutes from the March 3, 2026 meeting and a public question period. No new proposals or decisions requiring a vote are listed on the agenda.

• Fundraising discussion
• Staff updates on bandshell project
• Adoption of March 3, 2026 minutes
• Public question period

Economic Development Committee

The Economic Development Committee will discuss the 2026 Business of the Year event, including location options and potential guest speakers. They will also receive information on the 2026 Bill Thake Award. A closed session is scheduled for scholarship selection under personal matters.

• 2026 Business of the Year verbal discussion – event tentatively booked for Sept 25 at Toledo Legion
• 2026 Bill Thake Award information from Leeds Grenville Counties website
• Closed meeting under Section 239(2)(b) for scholarship selection

Closed Council

Regular Council

The council will hold a public meeting to consider Proposed Official Plan Amendment No. 5 and a Zoning By‑law amendment to Zoning By‑law 13‑21 for Lots 19 and 21, Conc 5, to permit expansion of the existing aggregate quarry. The amendments would redesignate about 67 ha east (Lot 19) and 38.5 ha west (Lot 21) of the quarry from Rural to Mineral Resource/Mineral Aggregate and rezone the same lands to Mineral Aggregate Extraction – Quarry. The council will also consider By‑law 26‑29 to appoint a council member to the Cemetery Committee and By‑law 26‑30 to confirm the proceedings of the May 11, 2026 meeting.

• Proposed Official Plan Amendment No. 5 and Zoning By‑law amendment for Lots 19 & 21, Conc 5 (≈106 ha) to allow quarry expansion
• By‑law 26‑29 – first and second reading to appoint a council member to the Cemetery Committee
• By‑law 26‑30 – confirmatory by‑law for the May 11, 2026 council meeting
• Staff Report F‑26‑16 – Consolidated analysis of New Dublin Garage, Frankville School, and Township Office Building
• A‑26‑16 – Waterline public consultation update

Committee of the Whole

The Committee of the Whole will discuss several staff reports, including a recommendation to approve an encroachment agreement with Howard Campbell and Sons Ltd. to formalize a private pipeline crossing and address a failed culvert on 7th Concession Road. They will also consider road safety measures for a proposed severance at 11836 Rocksprings Road, including a speed limit reduction and warning signage. Other items include a follow-up on an asphalt paving tender, a soccer fence project at Kitley, and a report on Bill 72 (Buy Ontario Act).

• Encroachment agreement with Howard Campbell and Sons Ltd. for private infrastructure crossing on 7th Concession Road; two cost allocation options for failed culvert repair
• Road safety review for proposed severance at 11836 Rocksprings Road; recommended 50 km/h speed limit reduction and advisory signage
• Follow-up on RFT-PW-2026-01 for asphalt paving, patching, and shouldering tender
• Kitley Soccer Fence project with quotes from Burchell Fencing (2024 and 2026)
• Report on Bill 72 (Buy Ontario Act) affecting public sector procurement

Closed Council

Regular Council

The council adopted several items, including a resolution opposing the ALTO high‑speed rail project in its current form and urging further consultation. It approved the Rideau Lakes ATV Club's proposed route extensions and adopted updated pricing for a Triple Combination Pumper Truck in the 2026/2027 budget. Additional approvals covered HR policies, amended terms of reference for a citizen appointment by‑law, and a Cost Recovery Agreement for road‑maintenance services.

• Resolution opposing the ALTO high‑speed rail project and directing staff to submit the response before the comment period ends
• Approval of Rideau Lakes ATV Club route extensions: Mother Barns Rd to Johnston Rd; Johnston Rd to Kitley Line 9 Rd; Line 9 Rd to Chant Rd
• Adoption of updated pricing for the Triple Combination Pumper Truck for the 2026/2027 budget (Option #1)
• Approval of the Cost Recovery Agreement for Road Maintenance Services (CRCA)
• Approval of HR policies and amended terms of reference for appointing six citizen members

Planning Advisory Committee

The Planning Advisory Committee considered three staff reports. It recommended approval of Severance Application B-12-26 for a 0.60 ha lot on Rocksprings Rd, subject to several conditions including a $500 parkland contribution or a 5% cash-in-lieu option. The committee also recommended approval of Zoning By‑law Amendment Z-03-26 for 2872 2nd Concession Rd to permit a denture clinic/lab and possible future self‑storage use.

• Recommend approval of Severance Application B-12-26 (0.60 ha) on Rocksprings Rd with conditions: $500 flat parkland payment or 5% appraisal, road widening, septic inspection, and other site‑specific requirements.
• Recommend approval of Zoning By‑law Amendment Z-03-26 for 2872 2nd Concession Rd to allow a denture clinic/lab and potential self‑storage facility.
• Notice of public meeting for OPA No. 5 & Z‑07‑26 (vacant lots Woods Rd, Tackaberry Property).
• Notice of passing for Zoning By‑law Amendment Z-05-25 (4346‑4347 Latimer Rd) to permit a farm‑employee dwelling.
• No land division decisions were presented.

Economic Development Committee

The Economic Development Committee will receive a verbal update on the 2026 Trades Bursary program and discuss the 2026 Business of the Year award. The meeting includes routine adoption of minutes and a public question period.

• Verbal update on the 2026 Trades Bursary program
• Discussion on the 2026 Business of the Year award

Regular Council

The council will discuss a proposed amendment to Comprehensive Zoning By‑law No. 13‑21 to rezone 4.8 ha from Rural (RU) to Rural Industrial – Special (MR‑Special) for a self‑storage development on County Road 29. It will also adopt three by‑laws appointing a deputy clerk and establishing a cemetery committee with its members. Finally, the council will approve a financing amendment for a three‑quarter‑ton public‑works truck costing $72,327, financed at 4.2% over five years.

• Rezoning 4.8 ha of County Rd 29 (Gill property) from Rural to Rural Industrial – Special for self‑storage
• By‑law 26‑24: Appointment of Deputy Clerk Jorden Keeley
• By‑law 26‑25: Establishment of a Cemetery Committee
• By‑law 26‑26: Appointment of members to the Cemetery Committee
• Financing amendment for a three‑quarter‑ton truck at $72,327 with 4.2% interest over 5 years

Committee of the Whole

The Committee of the Whole will receive report A‑26‑13 on the ALTO High‑Speed Rail project and recommend that the mayor sign a joint response and that Council approve a resolution opposing the project in its current form. The Committee will also direct staff to submit the resolution to ALTO before the public comment period ends. Additional staff reports include draft HR policies, an amendment to the Cemetery Committee terms of reference, and a price adjustment for a new pumper fire truck.

• ALTO High‑Speed Rail Update (Report A‑26‑13) – recommendation to oppose the project
• Draft HR policies (Attendance Management, Confidentiality, Employee Files, WHMIS, Smoke‑Free Workplace)
• Amendment to the Cemetery Committee Terms of Reference (By‑law 25‑56 and 26‑xx)
• Fire and Emergency Services – New Pumper Fire Truck price adjustment (FES‑26‑06)
• Fire and Emergency Services – Q‑1 Updated (FES‑26‑07)

Closed Council

Regular Council

The Elizabethtown‑Kitley Council will hold a public meeting and vote on a proposed amendment to Zoning By‑law 13‑21 that would rezone 4.8 ha of the Gill property on County Rd 29 from Rural (RU) to Rural Industrial – Special Exception to allow a self‑storage facility. The agenda also includes first, second and third readings of several by‑laws, including the 2026 tax‑rate by‑law, a road‑allowance closure by‑law, and an agreement for tabulator service rental. Staff reports will present capital‑project updates such as the Lake Eloida Road guiderail replacement and Township Office Building repairs. Public question period and procedural items follow the by‑law readings.

• Proposed Zoning By‑law Amendment (Vacant Lot County Rd 29, Gill Property) to rezone 4.8 ha for a self‑storage facility
• By‑law 26‑21 to establish Tax Rates for the year 2026
• By‑law 26‑20 to stop up, close and transfer a portion of a road allowance (DeJong)
• Capital project PW‑26‑08: 2026 Lake Eloida Road guiderail replacement
• Capital project F‑26‑13: Township Office Building AODA compliance and capital repairs

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications. Application A03/26 (Hall) seeks permission to exceed the 95 m² limit for a second dwelling unit in the basement of the existing home at 2929 2nd Concession Rd. Application A04/26 (Paquin) requests a variance to increase lot coverage from 20% to 22% for an accessory storage garage on the same property. Staff reports and agency comments indicate no concerns.

• A03/26: variance to allow a 135 m² basement second dwelling, exceeding the 95 m² limit
• A04/26: variance to permit 22% lot coverage for an accessory garage, above the 20% limit
• Comments from Building Inspector, Fire Chief, and Conservation Authority all state no concerns
• Staff reports P-26-12 (A03/26) and P-26-13 (A04/26) attached to agenda

Planning Advisory Committee

The Planning Advisory Committee will consider two proposed amendments to Zoning By-law 13-21 and one land severance application. The meeting includes reviews of staff reports for properties on Latimer Rd, 2nd Concession Rd, and Rocksprings Rd.

• Severance application B-12-26 for the McCaw Property at 11836 Rocksprings Rd
• Zoning By-law 13-21 amendment Z-05-25 for the Burnbrae Property at 4346-4347 Latimer Rd
• Zoning By-law 13-21 amendment Z-03-26 for the Sharron Property at 2872 2nd Concession Rd

Closed Special Council

Committee of the Whole

The Committee of the Whole will receive and discuss the PW-26-07 report on surface water drainage responsibilities and recommend that staff use the information to answer resident inquiries about spring flooding. Additional staff reports include a road rehabilitation concept plan, a community clean‑up program, the fire department’s 2025 annual report, and budget items for public‑works equipment and a fire‑truck purchase. Applications for a new Kennel renewal and a stop‑and‑close request, as well as draft HR policies, will also be considered.

• PW-26-07 Surface Water Drainage Responsibilities report
• PW-26-08 Cenotaph Asphalt Walkway Concept Plan
• F-26-10 2026 Municipal Budget – Public Works equipment purchases
• F-26-11 2026 Municipal Budget – Fire Department half‑ton truck purchase
• A-26-07 Kennel renewal application and proposed new kennel

Special Meeting of Council

The Township of Elizabethtown-Kitley will hold a special meeting to confirm the actions taken during the session. The agenda includes a closed session regarding potential litigation and a confirmatory by-law.

• Confirmatory by-law 26-16 to adopt council proceedings
• Closed meeting regarding potential litigation
• Public question period via email
• Livestreaming of the meeting

Regular Council

Council will discuss infrastructure projects for Fly Creek Road and Howe Road, as well as the sale of surplus vehicles. The body is also reviewing next steps for McDonald Bay Park and a by-law regarding municipal election voting methods.

• By-law 26-14 to authorize alternative voting methods and tabulators for municipal elections
• Staff report on McDonald Bay Park next steps (409 Wanda Drive)
• Climate Ready Infrastructure Service (CRIS) project for Fly Creek Road
• Pothole Prevention and Repair Program for Howe Road
• Sale of surplus vehicles and equipment

Lyn Bandshell Ad Hoc Committee

The committee is meeting to discuss staff updates regarding the Lyn Bandshell project. The agenda includes the adoption of minutes from the November 4, 2025 meeting.

• Review of November 4, 2025 meeting minutes
• Staff updates on the Lyn Bandshell project

Heritage Elizabethtown-Kitley Committee

Committee of Adjustment

The Committee of Adjustment will review Application A01/26 for a second dwelling at 4669 Airport Rd, seeking separate water and sewage systems, a separate driveway entrance, and a 43 m setback from the primary dwelling. It will also review Application A02/26 for a second dwelling at 4020 County Rd 29, where the existing second dwelling is 112 m² (exceeding the 95 m² limit) and is 105 m from the primary dwelling, also requesting separate utilities. The meeting will adopt the agenda, adopt minutes from the January 22, 2026 meeting, and record that no pecuniary interests were disclosed.

• Application A01/26 – 4669 Airport Rd: request for separate water/sewage, separate driveway, 43 m distance from primary dwelling
• Application A02/26 – 4020 County Rd 29: existing second dwelling 112 m² exceeds 95 m² limit, separate utilities, 105 m distance
• Adoption of Committee of Adjustment meeting agenda
• Adoption of Committee of Adjustment meeting minutes dated January 22, 2026
• Disclosure of pecuniary interest – none reported

Closed Council

Regular Council

Council will hold public meetings on two proposed zoning by‑law amendments: one at 2872 2nd Concession Road to permit a denture clinic/lab and future self‑storage, and another at 4346 Latimer Road to allow a dwelling for farm employees. The council will also consider a by‑law authorizing an electronic voting services agreement with Intelivote Systems Inc. and review the 2026 municipal budget. All items will be discussed after the public‑question period.

• Proposed Zoning By‑law Amendment (2872 2nd Concession Rd) – denture clinic/lab and possible self‑storage facility
• Proposed Zoning By‑law Amendment (4346 Latimer Rd) – dwelling accessory to agricultural use for farm employees
• By‑law 26‑12 to authorize an electronic voting services agreement with Intelivote Systems Inc.
• Staff Report A‑26‑05 – Rural Ontario Development Program Contribution Agreement
• Staff Report F‑26‑08 – 2026 Municipal Budget

Planning Advisory Committee

The Planning Advisory Committee is reviewing staff reports for four proposed lot severances. The body will also receive a land division decision and notices for two upcoming zoning by-law amendment public meetings.

• Severance reports for Branscombe Property (314 Kitley Line 3) and Finucan Property (Vacant Lot County Rd 6)
• Land division decision for Thompson Property (Con. 1, Pt. Lot 30, Elizabethtown)
• Notice of public meeting for Zoning By-law Amendment Z-03-26 (2872 2nd Concession Rd) on Feb 23, 2026
• Notice of public meeting for Zoning By-law Amendment Z-05-25 (4346 Latimer Rd) on Feb 23, 2026

Special Meeting of Council

The council will receive Report PW‑26‑01 on the condition of the Oxford Acres sewage lift station and a recommendation to replace it. The assessment estimates a replacement cost between $600,000 and $800,000. Staff will discuss funding options, including a municipal debenture with a special levy or user charge, and financing by the co‑operative or provincial programs. Cost recovery is expected to be limited to the Oxford Acres property owners, not the broader tax base.

• Report PW‑26‑01: Oxford Acres Lift Station Condition Assessment recommends full replacement
• Estimated replacement cost: $600,000 – $800,000 (excludes forcemains and collection sewers)
• Funding options presented: municipal debenture with special levy/user charge, co‑operative financing via HSA, CHF/CHASEO, or Ministry of Municipal Affairs & Housing
• Township retains ownership of the lift station; capital costs must be recovered from benefiting users
• By‑law 26‑10: First, second, and third reading to confirm council proceedings

Closed Special Meeting of Council

Special Meeting of Council

The Elizabethtown‑Kitley Council will consider a proposed $30,542 increase to the library budget, a motor grader fleet assessment, an update to the Growth Management Strategy, the Cataraqui Conservation Authority 2026 operating budget, and a confirmatory by‑law for the February 12 meeting. Decisions will be made on the library’s staffing and resource funding, while the other items are presented for information and approval as appropriate.

• Library budget request: $30,542 increase (30% overall) covering labour, books, and computer maintenance
• Public Works report: Motor Grader Fleet Assessment and Replacement Options (PW‑26‑01)
• Growth Management Strategy update dated February 10, 2026
• Cataraqui Conservation Authority 2026 operating budget approved at $6.90 million
• Confirmatory By‑law 26‑09: First, Second, and Third Reading to confirm council proceedings

Closed Special Council

Economic Development Committee

The Economic Development Committee will adopt its draft minutes, receive staff reports, and receive an update on the Rural Economic Development (RED) program application for a Serviceability Study on Township‑owned lands on North Augusta Road. The committee will also discuss a standard policy for purchasing township industrial land and review a planning rationale presentation for the North Augusta property.

• Adoption of draft minutes dated November 11, 2025 and September 9, 2025
• RED program application submitted on September 24, 2025 for a Serviceability Study on North Augusta Road, with up to $50,000 possible grant and an estimated $100,000 cost to cover
• Discussion of a Standard Policy for Purchasing Township Industrial Land; staff to provide a blank purchasing agreement for the next meeting
• Presentation by Christine Stinson of EFI Engineering on the planning rationale for the North Augusta property
• Staff report A-25-68 recommending planning for the 2026 Business of the Year Breakfast at the Toledo Legion

Special Closed Council

Closed Council

Regular Council

The council will adopt the agenda, receive public works and fire department budget presentations, and vote on several by‑laws, including the EMS Tiered Response Program and an interim tax levy. It will also consider a motion to ask the United Counties of Leeds‑Grenville to refund processing fees for Campus Habitation’s Rows Corners Fairgrounds amendment. Additional items include approval of $38,000 pothole funding and updates on water system meetings.

• By‑law 26-07 – Authorize execution of the EMS Tiered Response Program (first, second, third reading)
• By‑law 26-03 – Interim tax levy, penalty and interest provisions (first, second, third reading)
• By‑law 26-04 – Authorize borrowing for current 2026 expenditures (first, second, third reading)
• Motion to request United Counties refund processing fees for Campus Habitation’s Rows Corners Fairgrounds amendment
• Approval of $38,000 pothole funding

Special Meeting of Council

Council is holding a special meeting to discuss a potential real estate transaction. The meeting includes a closed session regarding the acquisition or disposition of land.

• Closed meeting regarding a potential real estate transaction site visit
• By-law 26-09 to confirm proceedings of the February 9, 2026 meeting

Regular Council

Special Meeting of Council

The Elizabethtown‑Kitley Council will discuss a potential acquisition or disposition of municipal land in a closed session under Section 239(2)(c). The meeting also includes a procedural bylaw to allow virtual participation during a closed session and the adoption of By‑law 26‑06 to confirm the council's proceedings. A public question period of up to 15 minutes is scheduled before the closed session.

• Waving of Procedural Bylaw to permit virtual participation during a closed session
• Closed meeting discussion of a potential real estate transaction under Section 239(2)(c)
• First, second and third reading of By‑law 26‑06 to confirm council proceedings
• Public Question Period limited to 15 minutes
• Reopening of Council Chambers to the public and livestream on YouTube

Closed Council

Committee of the Whole

The Committee of the Whole will receive the Director of Finance's report on the 2026 municipal budget, which revises the total budget to $10,122,643 and the property tax levy increase to 5.88%. The budget reflects $38,000 of grant funding for pothole repairs, a $53,200 reduction in capital spending, and a projected net decrease of $52,530 in reserves. Unbudgeted capital items for Township Buildings totaling $490,500 are noted for Council consideration. Additional items include a $200,000 chassis cost for a new fire truck and an $159,897 increase in the OPP billing.

• 2026 municipal budget total $10,122,643 with a 5.88% levy increase
• Grant funding of $38,000 received for pothole repairs
• Unbudgeted capital items for Township Buildings amount to $490,500
• Fire Services chassis cost $200,000 for a new pumper truck
• OPP billing increase of $159,897 capped at 11% for 2026

Regular Council

Council will review the 2026 proposed municipal budget and consider by-laws for an interim tax levy and corporate borrowing. The meeting includes discussions on traffic safety reviews and a request for a fee refund regarding a housing project.

• F-26-03: 2026 Proposed Municipal Budget
• By-law 26-03: Interim Tax Levy
• By-law 26-04: Borrowing By-Law for 2026 expenditures
• Proposed traffic safety review for intersections of Healey Rd./Kitley line 8 and Chant Rd./Mother Barnes Rd
• Motion to request United Counties of Leeds Grenville refund processing fees for Campus Habitation project at Rows Corners Fairgrounds

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications regarding property use and setbacks. The body will also review minutes from the November 27, 2025, meeting.

• Application A13/25: Request to convert an existing garage and breezeway into a second dwelling unit at 1829 County Rd 2
• Application A14/25: Request for a 3.5m rear yard setback (instead of 7.5m) for a detached storage garage at 3072-3078 County Rd 29

Regular Council

The Elizabethtown‑Kitley Council adopted its agenda and minutes, then approved several items including a fee waiver for a combined Official Plan and Zoning By‑law Amendment at the Rows Corners Fairgrounds. It also authorized renewal of the recycling depot contract with Circular Materials for 2026 and reconsidered the DeJong stop‑up and close request. Additional motions addressed a by‑law to delegate authority during a restricted period and a request for the United Counties to refund processing fees for Campus Habitation’s planning application.

• Fee waiver for the Township’s fees on the Rows Corners Fairgrounds Official Plan and Zoning By‑law Amendment application
• Renewal of the Circular Materials contract to manage the Township’s recycling depot for the 2026 calendar year
• Reconsideration of the DeJong stop‑up and close request with a new vote scheduled for January 2026
• First, second, and third reading of a by‑law to delegate certain authorities during a restricted council period (“Lame Duck”)
• Motion requesting the United Counties of Leeds‑Grenville refund its processing fees for Campus Habitation’s Official Plan Amendment application

Closed Council

Lyn Bandshell Ad Hoc Committee