Elizabethtown-Kitley public meetings in 2022
64 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Regular Council
Council will consider establishing a water works rate to recover capital costs of the County Road 2 West water line extension, and vote on several appointment by-laws. A motion to increase the per diem for councillors attending conferences from $275 to $325 will also be decided. The agenda includes a delegation on the Lyn Valley Road bridge replacement and a report on the 2022 municipal election.
- By-law 22-82 to establish water works rate for County Road 2 West water line capital costs
- Motion to increase councillor conference per diem from $275 to $325 per day
- Delegation: Lyn Valley Road bridge replacement presentation by Safe Roads Engineering
- Report A-22-102: 2022 Municipal Election Accessibility
- By-laws to appoint acting mayor, committee members, and deputy administrator
Special
This is a procedural special meeting of council. The only substantive item is a closed session under the Municipal Act to discuss recruitment, which involves personal matters and labour relations. No other decisions or discussions are on the agenda.
- Closed meeting for recruitment under Municipal Act sections 2(d) and 2(d)
Regular Council
Council will hear the 2021 audit findings from KPMG, review year-end variance reports for 2021 and 2022 projections, and discuss directives for the 2023 budget process. The meeting also includes adoption of minutes from two prior special meetings and a by-law to confirm proceedings.
- KPMG audit findings report for the year ended December 31, 2021
- Report F-22-13: 2021 Year End Variance
- Report F-22-14: Projection - Operating and Capital Variance 2022
- Report F-22-15: Council Directive for 2023 Budget Process
- By-law 22-81: A By-law to Confirm the Proceedings of Council
Special
This is a special meeting with only procedural items and a closed session. The sole substantive matter is a closed meeting under the Municipal Act to discuss recruitment, involving personal matters and labour relations.
- Closed meeting under Municipal Act Section 239(2)(b) and (d) for recruitment discussions
Special
Council will discuss a $180,050 updated proposal from Honey Construction Ltd to address mold and air quality issues at the Main Municipal Office, along with a feasibility study for a combined public works and administrative facility. Staff report that the current building has reached capacity and may require alternative long-term solutions. Council will also receive updates on Bill 23, the Lyn Valley Road Bridge project, and a streetlight request at Riverview Lane and County Road 2.
- Report A-22-97: New Dublin Office RFP Update — $180,050 estimate for mold remediation and building repairs
- Report A-22-103: Bill 23 — provincial legislation update
- Report PW-22-24: Public Works Facility Feasibility Study
- Report PW-22-25: Lyn Valley Road Bridge Project — next phase
- Report PW-22-26: Request for a streetlight at Riverview Lane & County Road 2
Special
This special meeting was the inaugural meeting of the newly elected council. Members took their affirmation of office and shared their goals for the coming four-year term. The meeting adjourned after these ceremonial items.
- Mayor Brant Burrow and Councillors Brayton, Eady, Oosterhof, Renaud, and Smith affirmed their offices
- Council members stated their goals for the 2022-2026 term
Committee of Adjustment
The Committee of Adjustment is holding public meetings on two applications seeking relief from the township's zoning by-law. One application requests permission to relocate a boat house with a height of 6.0m, exceeding the 5.0m limit. The other seeks variances for a garage/workshop with a height of 7.0m, placement in the front yard, and a reduced front yard setback of 7.5m instead of 15m.
- Application A06/22 (Bradley) at 447 Fernbank Cliff: seeks to relocate a 2-storey boat house with a height of 6.0m, exceeding the 5.0m maximum.
- Application A07/22 (Hanna) at 165 Brockmere Cliff: seeks variances for a garage/workshop with a height of 7.0m, front yard location, and 7.5m front yard setback (required 15m).
- Adoption of minutes from the May 26, 2022 meeting, which included deferred applications for accessory buildings at 235 and 237 Brockmere Road.
Special
Council is holding a public meeting and will consider a proposed amendment to the Kennel By-law to allow a commercial kennel at 759 Kitley Line 2, which does not meet the required 600-foot setback from neighbouring dwellings. Council will also hear a presentation on the Lyn Valley Road Bridge replacement or repurposing options, and vote on several by-laws including a rezoning at 3036 County Road 29 and an agreement with GrantMatch Corp.
- Proposed kennel by-law amendment for 759 Kitley Line 2 — commercial kennel for up to 8 dogs, as close as 221 feet from a neighbour's dwelling (required: 600 ft)
- Lyn Valley Road Bridge presentation — estimated $1.9M replacement or $0.7M–$1.6M repurposing options
- By-law 22-74: Rezoning (Dukelow) at 3036 County Road 29 — first, second, and third readings
- By-law 22-76: Agreement between Township and GrantMatch Corp. — first, second, and third readings
- Report No. A-22-99: Administrator recruitment process
Planning Advisory Committee
The Planning Advisory Committee will consider a zoning by-law amendment to rezone approximately 15 hectares at 3036 County Road 29 from Rural and Residential to General Commercial. The committee will also review six severance applications for new lots on properties in Elizabethtown and Kitley. The meeting includes adoption of previous minutes and land division decisions.
- Zoning by-law amendment Z-05-22 for Dukelow property at 3036 County Road 29 to rezone 15 ha from Rural (RU) and Residential Type 1 (R1) to General Commercial (CG)
- Severance B-105-22 (Barclay Property) at 5845 County Road 6 for a new lot
- Severance B-117-22 (Avery Property) at 2172 Hallecks Rd. W. for a new lot
- Severances B-120-22 and B-121-22 (Garvin Property) on Kitley Line 3 for new lots
- Severance B-122-22 (Ferguson Property) at 18 Leacock Rd for a new lot
Economic Development Committee
The Economic Development Committee is meeting to review staff reports on the International Plowing Match and a recent business luncheon. The body will also hold a preliminary budget discussion and review the Leeds and Grenville Immigration Strategy 2022-2027.
- Report A-22-93: Preliminary Budget Discussion
- Report A-22-95: Leeds and Grenville Immigration Strategy 2022-2027
- Report A-22-90: International Plowing Match Involvement
- Report A-22-92: Post Business Luncheon
- Report A-22-94: OEMC Conference Summary
Regular Council
The Council approved the purchase of a new fire tanker for $620,318.99 and decided to reopen the Council Chambers to the public. Additionally, Council passed several by-laws regarding water services and community development.
- Purchase of a fire tanker for $620,318.99
- By-law 22-66: Water and waste water service agreements with City of Brockville
- By-law 22-67: Amendment to Community Development Committee terms of reference
- Decision to hold the Inaugural meeting off-site
- Allocation of $19,500 from surplus pumper sale to reserve
Regular Council
Council is reviewing agreements for water and waste water services with the City of Brockville. The body is also discussing an electronic monitoring policy for employees and regulations for off-road vehicles on municipal highways.
- By-Law 22-66: Agreements with City of Brockville for water and waste water services
- By-Law 22-69: Regulation of off-road vehicles on designated municipal highways
- Report A-22-87: Electronic Monitoring Policy for employees
- Report FES-22-25: New Tanker follow-up
- By-Law 22-67: Amending terms of reference for a Community Development Committee
Public Works/Waste Management Committee of the Whole
The committee is reviewing a proposal to install an electronic payment system at the waste site. This would allow users to purchase waste stickers and tickets using debit or credit cards instead of cash.
- Electronic payments at the waste site: $300-$500 upfront cost plus $50-$65 monthly fee
- Debruge Road 2023 budget allocation: $300,000
- Kinch Street road reconstruction scheduled for 2022 completion
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee of the Whole is discussing the replacement of a retiring administrative assistant and the disposal of surplus generators. The committee is also reviewing a verbal agreement with the United Counties of Leeds and Grenville regarding a communications tower in Toledo.
- Report FES-22-22: Proposal to sell or distribute two surplus Kubota 6500-watt diesel portable generators
- Report FES-22-24: Proposal to begin recruitment for a Fire Administrative Assistant replacement
- Report FES-22-24: Review of the agreement to maintain the communications tower at 424 County Road 29
- Financial Statement dated August 31, 2022
Special
Council is considering a motion by Mayor Burrow to formally object to the Federal Electoral Boundaries Commission's proposal. The proposal would split the Township of Elizabethtown-Kitley into two separate ridings: Lanark-Frontenac and Gananoque-Brockville-Prescott.
- Motion to object to the splitting of the municipality into two federal ridings
- Closed meeting regarding personnel matters under Municipal Act Section 239 (2) (b) and (d)
Planning Advisory Committee
The Planning Advisory Committee is reviewing a proposal to sever a 0.41-hectare lot for commercial use at 1532 County Road 2. The committee will also review minutes from the August 18 meeting regarding previous severance recommendations.
- Severance application B-99-22 for 1532 County Road 2 (631523 Ontario Limited) to create a 0.41-hectare commercial lot
- Proposed $500 flat payment or 5% appraisal-based cash-in-lieu of parkland contribution for B-99-22
- Review of August 18 minutes regarding severance B-80-22 at V/L Rocksprings Rd
- Review of August 18 minutes regarding severance B-104-22 at 1524 County Rd 2 for a pet cemetery
Economic Development Committee
The committee is meeting to discuss business nominations and use a scoring matrix to select a recipient for the Community Involvement Award.
- Review of Business of the Year nominees: Anchored Woodworking, HCCS, Kitley Grocery, Ocean Soul Yoga, Our Little Secret, and Reabel's Plumbing
- Application of a Scoring Matrix for award selection
- Selection of the Community Involvement Award
Regular Council
The Council is reviewing a public meeting agenda that includes a proposed zoning by-law amendment for property at 3036 County Road 29. Other items include discussions on rail crossing train whistles, livestock guardian dogs, and ATV options.
- Zoning By-law Amendment: 3036 County Road 29, Part Lots 17 & 18, Concession 3
- Report A-22-80: Rail Crossing Train Whistles
- Report A-22-82: Livestock Guardian Dogs and Foster Dogs
- Report A-22-83: ATV Discussion
- Report A-22-85: Rogers Tower Concurrence Extension C6507
Special
The Council is reviewing a draft Asset Management Plan covering roads, water networks, buildings, and equipment. The plan identifies a $2.2 million annual funding gap between current capital commitments and required infrastructure needs.
- Draft Asset Management Plan presentation
- Cataraqui Conservation letter regarding Flood Hazard Identification and Mapping Program
- By-law 22-63 to Confirm the Proceedings of Council
- Closed meeting for labour relations or employee negotiations
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee is considering recommendations to purchase a new rescue unit and a new tanker. The body is also discussing options to meet mandatory provincial firefighter certification requirements by 2026.
- Proposed purchase of a 20-foot walk-in rescue unit from Lafleur Industries for $470,272.17
- Proposed purchase of a new tanker from Carl Thibault for $611,991.13
- Discussion of three training options for NFPA 1001 certification, with staff recommending in-house training
- Report on 23 emergency activations for July, including 7 MVCs and 6 medical assists
- Announcement of a Chicken BBQ at Station 3 (Toledo) on September 17
Planning Advisory Committee
The Planning Advisory Committee will review staff considerations for two severance applications to create new lots. The body will also receive updates on conservation authority permitting policies and a notice of adoption for a property in Kitley.
- Severance B-80-22 (New Lot) for the Jansen Property at V/L Rocksprings Rd
- Severance B-104-22 (New Lot) for the City of Brockville Property at 1524 County Rd. 2
- Notice of Adoption for Con. 8, Pt. Lot 15, Kitley (Counties File No. COPA-LG (EK)-2021-03)
- CRCA permitting policy update regarding 'Guidelines for Implementing Ontario Regulation 148/06'
Regular Council
The Council will review a request for concurrence regarding an Xplornet Communications Tower at 62 County Road 16. The meeting includes several first and second readings of by-laws covering road dedication, staff appointments, and agreement extensions.
- Xplornet Communications Tower concurrence at 62 County Road 16
- By-Law 22-55: Dedicating lands as public highway/road allowance on Dixie Road East
- By-Law 22-59: Appointment of a Deputy Fire Chief
- By-Law 22-60: Appointment of a Clerk
- By-Law 22-61: Extension of agreement with Rideau Lakes ATV Club
Economic Development Committee
The committee is reviewing plans for the 2022 Business of the Year Luncheon, including potential venues and dates. Members are also receiving updates on the International Plowing Match taking place in Kemptville.
- 2022 Business of the Year Luncheon venue and date discussions
- International Plowing Match regional event overview
- St. Lawrence Corridor Economic Development follow up
- Sign Project discussion
- Bill Thake Memorial Award for Economic Development Leadership
Public Works/Waste Management Committee of the Whole
The Public Works, Waste Management, and Recreation committees are reviewing staff reports on infrastructure and land use. Key discussions include the acquisition of property for a Contaminated Attenuation Zone and updates to the Blue Box program transition.
- Land acquisition update for Contaminated Attenuation Zone (Concession 8, Pt. Lot 23 & Pt. Lot 24)
- Proposed adjustment to the 2022 Capital Road Program
- Update on the transition to a producer responsibility based Blue Box program
- Property assessment update for 409 Wanda Drive
- Report on 2022 Noxious Weed Eradication
Special
Council is discussing whether to continue using a set trail system or open more municipal roadways to ATVs. The body is also deciding if it will renew a four-year agreement with the Rideau Lakes ATV Club before the current one expires on August 26, 2022.
- Report No. 22-72 regarding ATV follow-up and neighboring municipality experiences
- By-law No. 22-54: Appointment of a Deputy Treasurer
- By-law No. 22-56: Confirmation of Council proceedings
- Delegation from OPP SAVE Team regarding ATV enforcement
- Review of By-law No. 19-32 regarding designated municipal highways for ATVs
Economic Development Committee - CANCELLED
The July 12, 2022, meeting of the Economic Development Committee was cancelled. The provided document contains the agenda and supporting reports intended for that session, including discussions on a business luncheon, hamlet signage, and an international plowing match.
- Report A-22-59: 2022 Business of the Year Luncheon initial discussion
- Report A-22-62: Hamlet Signs discussion regarding $4,000 budget and sign options
- Report A-22-63: International Plowing Match
- Report A-22-70: St. Lawrence Corridor Economic Development follow up
Regular Council
The Council is meeting to discuss water and wastewater line agreements and proposed amendments to outdoor fuel combustion appliance regulations. Members are reviewing several by-laws including a new tree canopy policy and a zoning amendment for 352 County Road 8.
- By-law 22-51: Adoption of a Tree Canopy Policy
- By-law 22-53: Zoning amendment for 352 County Road 8
- By-law 22-48: Amendment to outdoor solid fuel combustion appliance regulations for 428 County Road 29
- Report A-22-69: Water/Waste Water Line Agreements
- By-law 22-49: Appointment of a Property Committee
Regular Council
The Elizabethtown-Kitley Council is meeting to discuss staff reports on zoning, tree canopy, and financial audits. The body will also review updates regarding Fire Station 3 and the Emergency Control Group.
- Zoning issue report for 3034/3036 County Road 29
- Report on Tree Canopy
- 2022 Year to Date Financials and Audit items
- Fire Station 3 update
- By-law No. 22-50 to confirm the proceedings of Council
Planning Advisory Committee
The Planning Advisory Committee is reviewing several staff reports regarding land severances and a zoning amendment. The primary discussion involves rezoning property at 352 County Road 8 to allow for an automobile service station and an accessory dwelling.
- Severance consideration for Brunner Property at V/L County Rd. 46 (File B-73-22)
- Severance consideration for Brunner Property at V/L County Rd. 46 (File B-74-22)
- Zoning By-law Amendment for 352 County Road 8 to allow an automobile service station
- Land division decision for the Spicer Property at 4945 Spicer Rd (File B-32-22)
Fire and Emergency Services Committee of the Whole
The committee is reviewing a proposal to purchase 15 pairs of replacement leather boots to meet NFPA standards. Members are also receiving updates on Fire Station 3 and the department's financial status.
- Proposal to purchase 15 pairs of firefighter boots at an estimated cost of $8,000
- Update on Fire Station 3 generator delivery and operation
- Financial update for Fire and Emergency Services as of June 9, 2022
- Recruitment efforts to increase volunteer members from 47 toward a goal of 60
Regular Council
The Council is reviewing a public meeting regarding a zoning amendment for property in Kitley. The proposal seeks to change the land use from Rural to General Commercial to allow an automobile repair shop and accessory dwelling.
- Zoning By-law Amendment: 352 County Road 8, Part Lot 21, Concession 6
- By-law 22-45: Sewage System Management Agreement with South Nation Conservation Authority
- By-law 22-46: Site Plan Development Agreement with 2721112 Ontario Limited
- By-law 22-44: Procedural By-law governing Council and Committee conduct
Public Works/Waste Management Committee of the Whole
The Public Works, Waste Management, and Recreation Committee is reviewing project updates, financial statements, and a 2023 fleet replacement plan. The body is also discussing recreation items including security systems, tree stump removal, and tender results for a pavilion and dugout.
- Recommendation to award playground equipment design and installation contract to Playground Planners for $109,750.65 + HST
- 2023 Fleet Replacement Plan (Report PW-22-16)
- Cogeco Rapid Response Projects for 2nd Concession Road, Old Sharpe's Lane, and Kelly Road Area
- Pavilion and Dugout tender results (Report REC-22-17)
- Property assessment for 409 Wanda Drive (Report REC-22-18)
Special
The council is holding a special meeting to discuss personal matters and labour relations. The session is closed to the public for an organizational review.
- Closed meeting regarding personal matters about an identifiable individual
- Closed meeting regarding labour relations or employee negotiations
- Organizational Review
Committee of Adjustment
The Committee of Adjustment will consider two applications for the construction of detached accessory buildings on Brockmere Road. Both requests seek relief from Zoning By-law 13-21 to allow structures in front yards.
- Application A02a/22: 12 ft x 20 ft accessory building at 235 Brockmere Road
- Application A02b/22: 12 ft x 24 ft accessory building at 237 Brockmere Road
- Application A02b/22 request for 1m yard setback (3m required)
- Application A02b/22 request for 4.8m private right-of-way setback (6m required)
- Application A02b/22 request for 19.8m water setback (30m required)
Planning Advisory Committee
The committee is reviewing a site plan for 4509 Hanna Drive and several land division applications. Discussion includes recommendations for severances at Spicer Road, County Road 27, and Hallecks Road West.
- Site Plan: 4509 Hanna Drive (St. Lawrence Forming Ltd.)
- Severance B-186-21: Blasko Property, 6145 Temperance Lake Rd
- Severance B-129-21: Ferguson Property, Kinch St./County Rd 7
- Severance B-3-22: Hildebrandt Property, 8849 County Road 6
- Severance B-4-22: Hildebrandt Property, 8849 County Rd 6
Regular Council
The Council is meeting to discuss a sewage system management agreement and business park creek issues. They are reviewing by-laws regarding off-road vehicle use on municipal highways and the appointment of a Fire Chief.
- By-law 22-41: Permit off-road vehicles on designated municipal highways
- By-law 22-42: Appoint a Fire Chief
- By-law 22-43: Dedicate lands as a public highway on Old Red Road
- By-law 22-44: Govern proceedings of Council and its Committees
- Report A-22-51: Sewage System Management Agreement
Special
This special meeting includes a closed session to discuss a proposed or pending land acquisition or disposition. The council will also address trade secrets or sensitive financial and commercial information supplied in confidence.
- Closed meeting regarding land acquisition or disposition
- Closed meeting regarding confidential commercial or financial information
Economic Development Committee
The committee is reviewing the 2021 activity report and processing applications for the 2022 Trades Scholarship. Discussion also includes membership fees for the Ontario East Economic Development Commission and a site plan application for Hanna Drive.
- 2022 Trades Scholarship selection
- Site plan application for 4509 Hanna Drive
- Ontario East Economic Development Commission membership fees
- Transfer of $50 to the Heritage Committee for local products
Regular Council
The Council authorized a transition to Munisoft municipal accounting software funded by the Strategic Initiatives Reserves. They also approved a Rogers Communications telecommunication tower on Debruge Road subject to eight conditions.
- Authorization of Munisoft municipal accounting software conversion
- Approval of Rogers Communications tower installation at 5707 Fairfield Road
- Direction to vest 34 Jasper Street and write off outstanding property taxes
- Adoption of By-law 22-36: Right to Disconnect Policy
- Instruction to draft a Tax Sale Vesting Policy
Committee of Adjustment
The Committee will review several minor variance applications including a media room addition with a deck expansion, a new residential dwelling, and a revised dock proposal. These items involve requests for relief regarding water setbacks and lot frontage requirements.
- A01/22: Revised dock application for 251 Hudson Point Road
- A03/22: Media room addition and deck expansion at 427 Curzon Avenue
- A04/22: New 1,500 sq. ft. residential dwelling at 3839 County Road 26
Public Works/Waste Management Committee of the Whole
The committee reviewed several roadwork tender recommendations for asphalt and granular base work. Discussions also covered playground equipment results, pavilion locations, and property use at Hillcrest.
- Award of $1,023,080.00 + HST to G. Tackaberry & Sons Construction Ltd. for hot mix asphalt
- Award of $741,752.00 + HST to Smiths Construction for granular base and surface treatment
- Award of $97,000.00 + HST to Superior Road Products for asphalt road rejuvenation
- Review of RFP REC2022-01 results for playground equipment design and installation
- Discussion of pavilion locations at Blaine Healey Park and Clifford E. Hall
Regular Council
The Council approved several severance applications and awarded multiple road construction contracts. Discussions included a proposed chicken by-law update and the implementation of an employee right to disconnect policy.
- Awarded G. Tackaberry & Sons Construction Ltd. $1,023,080.00 + HST for hot mix asphalt
- Awarded Smiths Construction $741,752.00 + HST for granular base and surface treatment
- Awarded Superior Road Products $97,000.00 + HST for asphalt road rejuvenation
- Approved severance applications for County Road 28 and County Road 6
- Directed staff to draft a Right to Disconnect policy
Planning Advisory Committee
The Planning Advisory Committee is reviewing several staff reports regarding proposed official plan and zoning by-law amendments. The meeting includes considerations for multiple property severances for residential and agricultural use across Kitley and Elizabethtown.
- Proposed Official Plan and Zoning By-law Amendment: Ferguson/Gibbons (Kitley)
- Staff Severance Consideration: Spicer Property, 4945 Spicer Road
- Staff Severance Consideration: Van Dusen Property, 3515 County Rd 27
- Staff Severance Consideration: Hardy/Crossfield Property, 2221 Hallecks Road W.
- Land Division Decision: Turenne Property, 7116 Temperance Lake Rd
Fire and Emergency Services Committee of the Whole
The committee reviewed progress on Fire Station 3, including warranty repairs for floors and sidewalks. Staff also reported on the need to fill supervisor vacancies following retirements and a decline in total membership.
- Fire Station 3 grand opening scheduled for April 23, 2022
- Station 3 warranty issues regarding epoxy floors, concrete sidewalks, and drywall cracks
- Recruitment of new members to address a decline from 60 to 47 members
- Selection process underway for vacant Captain positions
Economic Development Committee
The committee is reviewing various staff reports regarding local tourism, business park activity, and hamlet signage. Discussions also include potential changes to the Business of the Year award recognition process.
- Report A-22-33: Previous Business of the Year Information
- Report A-22-34: 2022 Ontario Economic Report Summary
- Report A-22-35: 'Tourism's Big Shift' Overview
- Report A-22-36: 'The Tourism Economy in South Eastern Ontario' Overview
- Report A-22-37: 'Developing Winter and Shoulder Season Tourism' Overview
Regular Council
The Council will consider several by-laws including a bridge replacement project and backyard poultry regulations. The meeting also includes public meetings regarding land rezoning at Paul Foster Road and Leacock Road.
- Hallecks Road Bridge Replacement Project agreement
- Zoning amendment for 7417 Paul Foster Road
- Official Plan and Zoning amendment for 18 Leacock Road
- By-law to regulate backyard poultry in residential and settlement areas
- 2022 Budget Summary and Media Release
Public Works/Waste Management Committee of the Whole
The committee reviewed financial statements for waste management and recreation. Discussions included a transit proposal for migrant workers, Lyn Valley Bridge repair options, and upcoming project updates.
- Roadwork Tenders Submission Summary (Report PW-22-10)
- March 2022 Project Update (Report PW-22-11)
- River Route Transit proposal (Report A-22-11)
- Lyn Valley Bridge options (Report PW-22-02)
- Fernbank Avenue and Wanda Drive properties (Report A-22-29)
Planning Advisory Committee
The Planning Advisory Committee is considering five staff reports regarding new lot severances and one proposed zoning by-law amendment. The body is also reviewing changes to the Planning Act related to Bills 13 and 276.
- Severance B-18-22: New residential lot at 7223 County Rd. 28 (Evoy Property)
- Severance P-SEV-22: New lot at 8620 County Rd. 28 (LaPlante/Linton Property)
- Severance B-20-22 & B-21-22: New lots at 5101 County Rd 29 (Perkins Property)
- Severance B-31-22: New lot at 8890 County Rd 6 (Eekhout Property)
- Zoning By-law 13-21 Amendment: File Z-01-22 for 7417 Paul Foster Road (Harvey Estate)
Regular Council
Council approved several municipal by-laws including the 2022 estimates for revenue, expenditure, and tax rates. The meeting also addressed water quality reports, land severances at 8849 County Road 6, and the declaration of a surplus pump.
- By-law 22-27: Adoption of 2022 estimates and tax rates
- Severance approvals for 8849 County Road 6 (Lots B-03-22 and B-04-22)
- Declaration of Pump 2 as surplus to Township needs
- By-law 21-60: Recreation cost sharing agreement with several local municipalities
- By-law 22-26: Voting technology lease agreement with Elections Ontario
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee of the Whole is discussing the procurement of traffic warning lights and LED signage. The body is also planning the official opening of Fire Station 3 and reviewing contributions from the Firefighters Association.
- Proposed contract with 401 Electric for solar powered traffic warning lights at Fire Station 3 for $29,149.15
- Proposed contract with The Sign Guys for LED Signage Boards at Station 1 and Station 3 for $35,310.72 each
- Report on $9,527.72 in 2021 contributions from Firefighters Associations for equipment and furnishings
- Planning for the official opening of Fire Station 3 in late April
- Recommendation to Council to declare Pump 2 as surplus
Special
The Council is reviewing a staff report on the procurement of playground equipment for two local parks. Members are also discussing the transition back to in-person meetings based on current health unit guidelines.
- Report REC-22-07 regarding procurement of playground equipment for Heather Heights Park and Kitley Soccer Park
- Discussion on returning to in-person meetings for members and the public
- Closed meeting regarding a contract under Municipal Act Section 239 (2) (b) and (e)
- Closed meeting regarding a Business Park under Municipal Act Section 239 (2) (c)
Regular Council
The Council will discuss the 2022 budget update and the 2021 annual water quality report. Members are deciding on several new policies and agreements, including the adoption of tax rates for 2022.
- By-law 22-27: Adoption of 2022 tax rates and estimates of revenue and expenditure
- By-law 21-60: Recreation cost sharing agreement with Smiths Falls and other municipalities
- By-law 22-03: Adoption of a Security Video Surveillance Policy
- By-law 22-26: Voting technology lease agreement with Elections Ontario
- Report F-22-02: 2022 Budget Update
Committee of Adjustment
The Committee of Adjustment is reviewing an application to permit the construction of an 80 ft. dock. The applicant seeks relief from Zoning By-law 13-21 regarding required side yard setbacks for marine facilities.
- Construction of an 80 ft. dock at 251 Hudson Point Rd
- Relief from Zoning By-law 13-21, Section 3.1 (Accessory Uses)
Special
This special meeting includes a closed session to discuss two matters under Municipal Act 239 (2)(b). These items concern organizational structure and personal matters regarding an identifiable individual or employee.
- Closed meeting regarding Organization Structure
- Closed meeting regarding Personal matters
Fire and Emergency Services Committee of the Whole
The Fire and Emergency Services Committee reviewed the 2021 year-end report, which includes recruitment updates, training hours, and response totals. The committee also received updates regarding the 2022 capital budget and Fire Station 3.
- 2021 Year End Report detailing activity, revenues, and responses
- Report FES-22-04: Pumper 4 Deemed Surplus
- Financial Statement dated February 16, 2022
- 2022 Capital Budget Submission (Report COWFES-22-01)
- Fire Station 3 Update (Report COWFES-22-03)
Planning Advisory Committee
The committee is reviewing multiple staff reports regarding property severances for residential and agricultural use. The agenda also includes land division decisions for properties on Rocksprings Road and near the 7th Concession Road.
- Severance consideration for Hildebrandt property at 8849 County Rd. 6
- Severance B-128-21: Bennett Property, 11608 Rocksprings Rd.
- Severance B-152-21: Harper Property, V/L 7th Concession Rd.
- Official Plan Amendment No. 2 notice from United Counties of Leeds & Grenville
Regular Council
The Council is reviewing the 2022 budget presentation and several staff reports including a dock inquiry and ATV survey results. The agenda also includes multiple by-laws regarding land sales in the Business Park and tax levies.
- 2022 Budget Presentation
- Hillcrest Dock, Municipal Dock Inquiry (Report A-22-13)
- ATV Opinion Survey Results (Report A-22-21)
- By-law 22-18: Interim Tax Levy
- By-law 22-23 and 22-24: Sale of lands within the Business Park
Economic Development Committee
The Economic Development Committee is discussing a scoring matrix to select the Business of the Year and reviewing a draft of the New Resident Guide. The meeting also includes reports on rural opportunities in a post-COVID world and economic development summaries.
- Report A-22-14: Four proposed scoring options for the Business of the Year award matrix
- Report A-22-15: Annual review and draft of the New Resident Guide
- Report A-22-16: Economic Developers Council of Ontario report overview
- Report A-22-17: Summary of 'Opportunities for Rural Ontario in a Post-COVID World'
- Delegation from Bo Passey, St. Lawrence Corridor Economic Development Commission
Regular Council
The Council is meeting to discuss several staff reports and vote on multiple by-laws. Key items include the sale of lands within the Township Business Park and the adoption of an electronic voting services agreement for the 2022 municipal election.
- By-law 22-13: Agreement for the sale of lands within the Township of Elizabethtown-Kitley Business Park (Lots 11, 12, 13, and 14)
- By-law 22-09: Electronic Voting Services Agreement with Intelivote Systems Inc.
- By-law 22-11 and 22-12: Agreements for Severance Applications B101-20 and B102-20 on Brockmere Cliff Road
- By-law 22-07: Easement Agreement with Elizabeth Anne McMurray at 517 Jowsey McLean Road
- Report A-22-07: E-mail Records Management policy
Committee of Adjustment
The Committee of Adjustment will review a request for zoning relief at 224 Hudson Point Rd. The applicant seeks to relocate an unopened road allowance, which would reduce the front yard and street setbacks for an existing commercial garage.
- Application A24/21: Request for front yard setback relief (1.05m provided vs 10m required) at 224 Hudson Point Rd
- Application A24/21: Request for street setback relief (4.53m provided vs 20m required) at 224 Hudson Point Rd
Planning Advisory Committee
The Planning Advisory Committee is meeting to consider five staff reports regarding the creation of new residential lots through land severances. The body will also receive correspondence regarding provincial regulatory changes and municipal zoning amendments.
- Severance B-172-21: 1.58 ac. lot at 10277 Dixie Road E. (DeJong Property)
- Severance B-184-21: 7116 Temperance Lake Road (Turenne Property)
- Severance B-186-21: 6145 Temperance Lake Road (Blasko Property)
- Severance B-174-21: Vacant lands at Kitley Line 9 (Morrison Property)
- Severance B-01-22: 238 County Road 29 (Coote Property)
Fire and Emergency Services Committee of the Whole
The committee is meeting to discuss the 2022 capital budget submission and receive an update on Fire Station 3. The agenda also includes a review of the financial statement as of January 13, 2022.
- Report No. COWFES-22-01: 2022 Capital Budget Submission
- Report No. COWFES-22-03: Fire Station 3 Update
- Financial Statement as at January 13, 2022
Economic Development Committee
The Economic Development Committee is discussing a new scoring matrix for Business of the Year awards and proposed application dates for the 2022 Trades Scholarship. The body is also reviewing updates to the New Resident Guide and reporting on a virtual tourism congress.
- Proposed scoring matrix for Business of the Year awards (Report A-22-01)
- Proposed 2022 Trades Scholarship application window from March 1 to May 1 (Report A-22-02)
- Annual review and proposed updates to the New Resident Guide (Report A-22-03)
- Report on the 2021 TIAC Tourism Congress Virtual Event (Report A-22-04)
- Sponsorship opportunity for the Leeds Grenville Farm Directory
Regular Council
Council is discussing the first draft of the 2022 operating budget and a proposal to close and realign a section of Hudson Point Road. The body is also considering several by-laws related to municipal borrowing, road allowances, and election policies.
- 2022 Draft Operating Budget totaling $5,548,145.12
- Proposed closing and sale of untravelled forced roadway from Hudson Point Road to the St. Lawrence River
- By-law 22-01 to authorize borrowing for 2022 expenditures
- By-law 22-02 to dedicate lands as a public highway on Rocksprings Road
- Air quality assessment report for 6544 New Dublin Road