Fort Frances public meetings in 2023
71 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Museum and Culture Advisory Committee
The Museum and Culture Advisory Committee is reviewing seven museum-specific policies to ensure compliance with Ontario standards. The committee is also discussing the creation of an Ad Hoc committee and managing vacant member positions.
- Review of seven museum-specific policies to maintain Community Museum Operating Grant eligibility
- Discussion of new fee by-laws for Rainy Lake Square Market
- Application submitted to Trillium Resiliency Fund for a Cultural Master Plan and Museum Strategic Plan
- Proposal to create an Ad Hoc committee with Indigenous representation to address Terms of Reference item 1.7
- Recruitment for two vacant positions: one adult member and one student/youth member
Special Council Meeting
The Fort Frances Council is convening a special meeting to conduct an in-camera session. The purpose of this closed session is to discuss matters related to CAO recruitment.
- In-camera session regarding CAO recruitment
- Introduction of By-Law 98-23 (Confirmatory By-Law)
Police Services Board
The Board will elect a Chairperson and Vice-Chairperson for the 2023-2024 term. Members will also review the draft 2024 budget and discuss the recruitment panel for a new Detachment Commander.
- Election of Board Chairperson (Dec 2023 - Nov 2024)
- Election of Board Vice-Chairperson (Dec 2023 - Nov 2024)
- Review of 2024 draft budget
- Approval of Detachment Commander recruitment panel
- Review of 2024 Rules & Procedures Protocol
Regular Council Meeting
Council will consider adopting the 2023-2027 Strategic Plan and entering a contribution agreement with FedNor. The meeting also includes a notice of motion regarding the purchase and toll removal of the International Bridge.
- Adoption of the 2023-2027 Town of Fort Frances Strategic Plan
- Contribution agreement with the Federal Economic Development Agency for Northern Ontario (FedNor)
- NOHFC application for standby power at Fort Frances Airport
- Amendment to the Residential Revitalization Grant Program
- Resolution calling on the Government of Canada to purchase the International Bridge
Special Council Meeting
The Fort Frances Power Corporation shareholder meeting will address the appointment of an external financial auditor for the 2023 corporate year. Council will also meet in-camera to discuss director appointments for the corporation.
- Recommendation to appoint BDO Dunwoody LLP as Accountants and Auditors for the 2023 corporate year
- In-camera discussion regarding Director Appointment
- Resolution required for Director Nomination for the Fort Frances Power Corporation
Sister Betty Kennedy Advisory Committee
The committee is reviewing updates on the Seniors Centre expansion and upcoming renovations. Members are also discussing new grant applications and programming for seniors.
- Expansion project expected to complete in mid-November
- Seniors Without Walls grant application submission
- Seniors Active Living Fair with 13 confirmed vendors
- Planned official opening of renovations in December
- Proposed landscaping projects for Spring 2024
Police Services Board
The Board is reviewing the 2024 Ontario Provincial Police (OPP) municipal policing annual billing statement. Members will also receive the Detachment Commander's report for July through September 2023 and acknowledge the resignation of board member Jack Hedman.
- OPP 2024 estimated grand total billing of $2,692,370
- Resignation notice from board member Jack Hedman
- Detachment Commander's report for July, August, and September 2023
- Community Safety and Policing Act, 2019 update
Committee of Adjustment
The Committee of Adjustment will review an application to sever 6.1m of land from 314 First Street East to be added to 310 First Street East. The proposal is a lot addition that maintains the current residential use and complies with existing zoning regulations.
- A6-2023: Consent application for lot addition at 314 First Street East
Sister Betty Kennedy Advisory Committee
The committee is reviewing grant opportunities and providing updates on the facility expansion project. Members are also discussing senior programming, membership, and the resignation of committee member Cynthia Woodland.
- Expansion project completion target is end of October or early November
- Discussion of Seniors' Without Walls grant application
- Discussion of New Horizons Pan Canadian grant opportunity
- Acceptance of committee member Cynthia Woodland's resignation
- $1,500.00 received for Seniors' Active Living Fair funding
Regular Council Meeting
The Council will review a draft 2023-2027 Strategic Plan and a presentation from the OPP Municipal Policing Bureau. Discussions include proposed 2024 user fee increases and safety measures for student traffic on Keating Avenue.
- Presentation of the Draft Strategic Plan 2023-2027 by KPMG
- OPP Municipal Policing Bureau presentation on service delivery and billing
- Proposed 3.6% Ontario CPI increase for 2024 User Fees
- Scott Street (Hwy. 11) reconstruction application via Connecting Links Program
- Pedestrian safety recommendations for First Street West and Keating Avenue
Regular Council Meeting
Council will receive an industry and operations update from the Fort Frances Power Corporation regarding electrification and load growth. The meeting also includes discussions on municipal taxation of railway rights-of-way and various administrative appointments.
- Fort Frances Power Corporation industry and operations update
- Support for Township of Emo resolution regarding railway right-of-way taxation rates
- Unbudgeted $9,000 capital request for Economic Development Officer office space
- Award of Natatorium Rehabilitation tender to M Builds
- Appointment of BDO Canada LLP as municipal auditors
Regular Council Meeting
The Council will hear a deputation regarding pedestrian safety at the Keating Ave and First St. W intersection. They will also review a request from the Township of Emo to support changing provincial tax rates for railway and power utility lands.
- Deputation from Jordan DeGagne regarding school traffic on Keating Ave
- Correspondence from Township of Emo regarding taxation of railway rights-of-way
- Proposed $100 donation to the Northwestern Ontario Sports Hall of Fame
- By-Law 70-23: $411,607.72 proposal from Intact Public Entities
- By-Law 73-23: Reconstruction of Third Street West (Highway 11/71) funding
Committee of Adjustment
The Committee of Adjustment will meet to consider three applications regarding property changes. These include a land severance at 1316 Emo Road and minor variance requests for Island G622 and 841 Minnie Avenue.
- A3-2023: Consent to sever 80’ of land from 1316 Emo Road for a new residential lot
- A4-2023: Minor variance for Island G622 to reduce setback from the high water mark
- A5-2023: Minor variance for 841 Minnie Avenue to reduce rear yard setback to 4.5m and increase lot coverage to 48.6%
- Appointment of Jonathan Burrows as Secretary-treasurer
Regular Council Meeting
The Council is reviewing the 2024 budget and various municipal reports. Key discussions include housing funding for Northern Ontario, tax adjustments for a Mowat Avenue property, and infrastructure upgrades for the municipal airport and Natatorium project.
- Public consultation regarding the 2024 Budget
- Tax adjustment of $66,387.69 for 427 Mowat Avenue
- $1,000 sponsorship for the Riverside Foundation for Health Care Gala
- Legal agreement with NOHFC for the Natatorium project
- Award of tender to Wallace and Wallace Fences for airport gate upgrades
Regular Council Meeting
Council will hold a public meeting regarding a rezoning request for 1527 Sunset Drive to allow multi-residential development. The agenda also includes approving the 2024 budget schedule, disaster recovery grant agreements, and various capital expenditures.
- Public Meeting: Rezoning 1527 Sunset Drive from R1 to R2 for multi-residential use
- Approval of 2024 Budget Schedule
- Approval of $79,798.32 contract to Burnside for a Recreation Master Plan
- Approval of $359,619.84 for a Microgrid Feasibility Study
- Commitment of $215,000 in capital funding for Sunny Cove Camp
Police Services Board
The Fort Frances Police Services Board is reviewing the May and June 2023 Detachment Commander's report and receiving updates on the transition of detachment command. The board is also receiving information regarding the approved Rainy River District OPP detachment board framework.
- Staff Sergeant McLean update including Shoplift Project and Detachment Auction
- Detachment Command transition with Acting Inspector Greg Given assuming the role for 3 months
- Rainy River District OPP detachment board framework approval
- May and June 2023 crime statistics report
- September 13th Zone 1 meeting in Thunder Bay
Make a Big Splash Spray Park - Advisory Committee
The advisory committee is discussing the installation schedule and signage for the Make a Big Splash Spray Park. The meeting also addresses the grand opening ceremony and previous discussions regarding funding for the Legion Park Rehabilitation Project.
- Request to increase Town financial contribution to Legion Park Rehabilitation Project from $75,000 to $150,000
- Discussion of park installation schedule
- Discussion of signage
- Discussion of grand opening ceremony
- Update on fundraising and Farmboy funding contributions
Regular Council Meeting
Council will consider several administrative updates, including the recruitment process for a new Chief Administrative Officer. The meeting also includes discussions on property tax adjustments, municipal alcohol policy reviews, and a new enterprise agreement with Enbridge Gas.
- CAO recruitment process options and committee appointment
- 20-year enterprise agreement with Enbridge Gas
- Review of Municipal Alcohol Policy requested by Fort Frances Lakers
- Tax adjustments for 833 Portage Ave N ($1,839.46 reduction)
- Tax adjustments for 209 Third Street West ($853.61 reduction)
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing several administrative matters, including the recruitment process for a new Chief Administrative Officer. The meeting also includes discussions on municipal alcohol policy requests from the Fort Frances Lakers and various property tax adjustments.
- CAO recruitment process options, including hiring an executive search firm
- Request from Fort Frances Lakers to review the Municipal Alcohol Policy
- Proposed appointment of Clinton Gray as By-Law Enforcement Officer and Weed Inspector
- Tax adjustments for properties at 833 Portage Ave N, 209 Third Street West, and 1221 Minnie Ave
- Proposed 20-year Enterprise Agreement with Enbridge Gas
New Official Plan and Comprehensive Zoning By-Law - Technical Advisory Committee
The Technical Advisory Committee met to review the Growth Management Study and the Draft Policy Directions and Recommendations Report. These documents will form the basis for Fort Frances' new Official Plan and Comprehensive Zoning By-law. The committee discussed population projections, land supply sufficiency, and upcoming public engagement.
- Review of Growth Management Study projecting a population increase of 359 by 2046
- Review of Draft Policy Directions and Recommendations Report (June 2023)
- Discussion of residential land supply to accommodate 157 new dwellings by 2046
- Discussion of industrial land supply to accommodate 54 new jobs by 2046
- Announcement of Public Open House #2 scheduled for July 6, 2023
Committee of Adjustment
The Committee of Adjustment is reviewing an application to rezone a vacant property from Residential Type One to Residential Type Two. The proposal seeks to allow for multi-residential units and reduce the permitted frontage to 12.19m. The committee will provide a recommendation to the Mayor and Council.
- Zoning amendment B1-2023: 1527 Sunset Drive re-zoning from R1 to R2
- Proposed reduction of frontage for permitted use to 12.19m
- Appointment of Jonathan Burrows as secretary-treasurer
Regular Council Meeting
The Council will discuss updates to the procedural and delegation of authority by-laws. They will also consider designating the Fort Frances Canadian Bass Championship as a Significant Municipal Event.
- Review of proposed draft Procedural By-Law
- Review of draft Delegation of Authority By-Law
- Designation of Fort Frances Canadian Bass Championship as a Significant Municipal Event
- Request from West End Motors to purchase lane way at 620 King's Highway
- Request for $1,000 sponsorship or reduced theatre fees from Tour de Fort
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing draft procedural and delegation of authority by-laws. The meeting also includes discussions on designating a bass championship as a significant municipal event and reviewing trail association updates.
- Designation of Fort Frances Canadian Bass Championship as a Significant Municipal Festival
- Waiver of launch fees for bass championship competitors and volunteers
- Review of draft Procedural By-Law and Delegation of Authority By-Law
- Proposed closure of laneway abutting 833/839 Portage Avenue
- Acceptance of BIA donation to cover Rainy Lake Market insurance costs
Make a Big Splash Spray Park - Advisory Committee
The committee is coordinating the final stages of the Make a Big Splash Spray Park project. Discussions include Farmboy's $75,000 contribution, upcoming installation dates, and planning for the grand opening ceremony.
- Farmboy to provide $50,000 in cash and in-kind hotel accommodations for workers
- Final $25,000 payment from Farmboy scheduled for August 31 upon completion
- Splash pad installation estimated to begin the week of July 10
- Washroom installation expected on site by the end of July
- Grand opening ceremony planning involving Minister Rickford's office
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing a KPMG report to restructure municipal governance and committee roles. The agenda also includes decisions on waste management transitions, hazardous waste service contracts, and waterfront rehabilitation design.
- Proposed governance restructure to dissolve Executive Committees and rationalize advisory committees
- Award of $46,403.30 contract to The Miller Group for the 2023 MHSW event
- Transition of blue box recycling responsibility to Circular Materials Ontario (CMO)
- Award of waterfront rehabilitation design RFP to Little Bluestem
- $650.00 contribution to the Rainy River Vet Services Committee Assistance Trust Fund
Regular Council Meeting
The Fort Frances Council will review a KPMG report recommending significant changes to the town's governance structure and committee roles. Additionally, the meeting includes decisions on awarding a waterfront rehabilitation contract and amending market user fees.
- Governance Review: Proposal to dissolve Executive Committees and move to 1 or 2 monthly meetings
- Award of RFP 2023-CS-01: Design for waterfront rehabilitation at Hallett and Owandem to Little Bluestem
- Rainy Lake Market: Proposed fee amendment of $50 per season or $10 per day for vendor liability insurance
- North Air Services: Request to increase taxi flat rates from $4.75 to $5.50 and per km rates from $4.75 to $5.50
- Treaty 3 Flag: Request to fly the Treaty 3 Anishinaabe Nation flag at the Civic Centre
Operations and Facilities Executive Committee
The committee is reviewing requests from the Fort Frances Canadian Bass Championship for event support and road closures. They are also considering a hazardous waste service contract and a transition to a new blue box recycling program.
- Support for Fort Frances Canadian Bass Championship requests including road closures on Front Street and Sorting Gap Marina
- Award of $46,403.30 contract to The Miller Group for household hazardous waste services
- Approval of Master Services Agreement with Circular Materials Ontario for blue box recycling
- Review of April 2023 Drinking Water Systems Monthly Summary Report
- Receipt of Wastewater Treatment Plant 2022 Annual Report
Planning & Development Executive Committee - 05 Jun 2023 *** CANCELLED ***
The scheduled meeting for the Planning & Development Executive Committee on June 5, 2023, was cancelled. The provided agenda and reports outline items that were intended for discussion, including a fence height request and support for the Fort Frances Canadian Bass Championships.
- Request to permit an 8-foot fence at 618 Third St East
- Request for Fort Frances Canadian Bass Championships 2023 support
- Proposed waiver of a $62.80 building permit fee for a special events tent
- By-Law Enforcement May monthly report
First Nations Relations Advisory Committee
The First Nations Relations Advisory Committee is meeting to discuss changing its official name to the Indigenous Relations Advisory Committee. The committee will also review a request for council approval regarding an unbudgeted capital expense for new flag poles.
- Proposed name change to Indigenous Relations Advisory Committee
- Request for unbudgeted capital expense for new flag poles
Police Services Board
The Board is reviewing the Detachment Commander's report for March and April 2023. The meeting also includes the approval and endorsement of a new Video Surveillance Policy (AR-23-0266) to govern the use of recording devices on Town property.
- Approval of Video Surveillance Policy AR-23-0266
- Receipt of March and April 2023 Detachment Commander's report
- Presentation by Detective Constable Hebert
- Discussion of Downtown Core Video Surveillance status
Regular Council Meeting
The Council will review the 2022 audited financial statements and a final governance review report from KPMG. Other business includes approving a corporate strategic plan and discussing funding for Sunny Cove Camp.
- Approval of 2022 Audited Financial Statements by BDO Canada LLP
- Award of RFP 2023-AF-01 to KPMG for a 2023-2027 Corporate Strategic Plan
- Funding request for Russell Hall structural repairs at Sunny Cove
- Support for Hallett Brewing's 'By-the-Glass' license application at 408 Scott St
- Review of a resident request for an 8-foot fence at 618 Third St East
Regular Meeting of Committee of the Whole
The Committee of the Whole will review the 2022 audited financial statements and a final governance review report from KPMG. Members will also discuss strategic planning, video surveillance policies, and future operations for Sunny Cove Camp.
- Approval of 2022 Audited Financial Statements prepared by BDO Canada LLP
- Review of KPMG Final Report on Governance Review
- Proposed Video Surveillance Policy and access agreement with Ontario Provincial Police
- Award of RFP to KPMG for 2023-2027 Corporate Strategic Plan development
- Funding application for Russell Hall structural repairs at Sunny Cove
Make a Big Splash Spray Park - Advisory Committee
The Make a Big Splash Spray Park Advisory Committee is meeting to discuss funding details from Farmboy Real Estate and planning for groundbreaking and grand opening ceremonies. The committee is also reviewing fundraising updates and equipment status for the project.
- Discussion of Farmboy Real Estate's $100,000 funding pledge
- Planning for groundbreaking and grand opening ceremonies
- Fundraising update regarding $266,541 currently in the account
- Review of equipment proposals including New World Park Solutions
- Project budget overview totaling $899,744.56
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing several administrative reports, including a new Site Plan Control By-law and a request to proclaim 'No Mow May'. The session also covers infrastructure design for Third Street West and various policy updates for employees and volunteers.
- Proposed amended Site Plan Control By-law
- Award of RFP 2023-OF-05 for Legion Park play structures to New World Park Solutions
- Detailed design for Third Street West reconstruction (Highway 11/71) to Hatch Ltd
- Agreement with GHD Digital for an online tender system at $1,000 per year for Single Sign On
- Proclamation of 'No Mow May' by request of Gizhewaadiziwin Health Access Centre
Regular Council Meeting
The Council will consider a notice of motion to advocate for more resources to combat the opioid crisis and recognize National Opioid Awareness Day. Additionally, staff will be directed to prepare an RFP for the sale of the Sunny Cove property.
- Direction to prepare an RFP for the sale of the Sunny Cove property
- Proclamation of June as Pride Month and flag raising request
- Sponsorship request from Rainy River Valley Agricultural Society for a Mardi Gras Gala
- By-Law 68-22 A to amend user fees for the Town of Fort Frances
- By-Law 39-23 to authorize an agreement with PepsiCo Beverages Canada
Operations and Facilities Executive Committee
The Operations and Facilities Executive Committee is reviewing several infrastructure and administrative items. Key discussions include awarding contracts for Legion Park play structures and Third Street West reconstruction, as well as transitioning to an online bidding system.
- Award of play structure design-build at Legion Park to New World Park Solutions
- Renewal of Enterprise Rental Car annual lease at Fort Frances Airport
- Proposal to use Bids and Tenders website with a $1,000 annual Single Sign On fee
- Award of detailed design for Third Street West (Highway 11/71) reconstruction to Hatch Ltd
- Acceptance of 2023 Canada Summer Jobs funding agreement
Planning & Development Executive Committee
The Planning & Development Executive Committee is reviewing a proposed Site Plan Control By-law to designate the entire Town as a control area. They are also considering a request to proclaim May as 'No Mow May' to support pollinators. Additionally, the committee will receive the monthly By-Law Enforcement report.
- Proposed Site Plan Control By-law (Report No. AR-23-0248)
- Proclamation of 'No Mow May' (AR-23-0246)
- By-Law Enforcement Monthly Report (AR-23-0247)
- Approval of March 20, 2023, meeting minutes
Regular Council Meeting
The Council will consider multiple by-laws regarding emergency management, tax ratios, and municipal budgets. The meeting also includes discussions on consulting services, risk management, and various community requests.
- By-Law 32-23: Adopt an Emergency Management Program
- By-Law 33-23: Approve Legion Park Redevelopment contribution agreement with NOHFC
- By-Law 34-23: Execute sanitary sewermain relining agreement with Insituform Technologies Limited
- By-Law 35-23: Establish tax ratios for prescribed property classes
- By-Law 36-23: Adopt 2023 municipal purpose estimates
Regular Meeting of Committee of the Whole
Dr. Kit Young Hoon will present data showing a 370% increase in opioid overdose emergency room visits in Fort Frances since 2017. The report recommends exploring supervised consumption services to reduce overdose deaths and harm.
- Deputation regarding the 2022 Opioid Report
- Discussion of 47 emergency room visits for opioid overdose in 2021
- Report of 11 opioid overdose deaths in Fort Frances in 2021
- Recommendation for supervised consumption services
Special Council Meeting
Council will receive and provide feedback on an interim report from KPMG regarding a review of the Town's governance model, policies, and structures. The review aims to improve accountability, transparency, and decision-making processes. A final report with recommendations is expected by June 2023.
- Interim Report - Governance Review by KPMG Canada
- Review of Council remuneration
- Audit of policy-setting environment and committee roles
- Development of a delegation of authority by-law
Make a Big Splash Spray Park - Advisory Committee
The Make a Big Splash Spray Park Advisory Committee is meeting to review presentations on park equipment proposals. The committee will also receive updates regarding the project budget, fundraising status, and the Business Expo.
- Presentation of park equipment proposals
- Budget and fundraising update
- Business Expo discussion
Regular Council Meeting
The Council will review several items including a $1.5 million road reconstruction tender and provincial disaster recovery funding. Discussions also include requests from local high school graduates and a resolution regarding homelessness.
- Award of Lillie Avenue Reconstruction tender to Makkinga Contracting for $1,504,811.62
- Approval of up to $1,454,000 in provincial financial support for Spring 2022 flooding
- Award of UrbenBlu washroom unit for Legion Park Rehabilitation
- Appointment of John Burrows as Chief Building Official and Cody Vangel as Deputy
- FFHS Chem Free Grad request for $1,144.43 in arena and auditorium rental fee donations
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing the 2022 budget presentation and discussing several infrastructure projects. Key items include the Lillie Avenue reconstruction and the rehabilitation of Legion Park.
- Lillie Avenue Reconstruction tender award to Makkinga Contracting for $1,504,811.62
- Sanitary sewermain relining tender award to Insituform Technologies Limited for $234,906.11
- Legion Park Splash pad purchase from Open Space Solutions for $283,020.00
- Transfer Payment Agreement with Northern Ontario Heritage Fund Corporation for Legion Park Redevelopment
- FoodCycler food waste diversion pilot program results presentation
Operations and Facilities Executive Committee
The Operations and Facilities Executive Committee is reviewing several infrastructure projects, including the Legion Park redevelopment and a sanitary sewer relining contract. The committee is also receiving information regarding the replacement of the CN Rail Bridge at Rainier.
- Award of Tender 2023-OF-03 for sanitary sewermain relining to Insituform Technologies Limited for $234,906.11
- Purchase of a Legion Park splash pad from Open Space Solutions for $283,020.00
- Transfer Payment Agreement with Northern Ontario Heritage Fund Corporation for Legion Park Rehabilitation
- Review of the CN Rail Bridge replacement at Rainier as information
- Reimbursement request from Rainy River Standard Condominium Corporation #4 for $1,960.55
Special Council Meeting
The Council is meeting to address leadership vacancies following the departure of the previous CAO. The agenda includes appointing Travis Rob as Interim CAO and John Burrows as Deputy Chief Building Official.
- Appointment of Travis Rob as Interim Chief Administrative Officer
- Revocation of Faisal Anwar's appointment as CAO
- Appointment of John Burrows as Deputy Chief Building Official
- Appointment of Cody Vangel as Deputy Chief Building Official
- Appointment of Travis Rob as Building Official (Inspector)
Regular Council Meeting
The Council is meeting to pass several by-laws, including a new public conduct policy and an electrical replacement contract. They are also considering a resolution to support municipal compensation for school board elections.
- By-Law 23-23: Awarding $221,185.70 to ML Caron Electric for 52 Canadians Arena electrical replacement
- By-Law 22-23: Adopting a new Public Conduct Policy
- By-Law 03-14-AB: Amending zoning for 804 McKenzie Avenue
- Resolution: Supporting Petrolia's request for school board election compensation
- Agreement: Extending economic development services with Rainy River Future Development Corporation
Regular Meeting of Committee of the Whole
The Committee of the Whole will review several administrative reports, including a proposal to repeal the local single-use plastics by-law in favor of federal regulations. Members will also discuss the 2023 Business Improvement Association budget and a request for reconsideration regarding a settlement for 1221 Minnie Avenue.
- Repeal of By-Law 11/20 regarding single-use plastics and packaging
- Approval of 2023 BIA budget estimates of $93,500
- Approval of $45,000 BIA special charge levy
- Request for reconsideration of settlement minutes for 1221 Minnie Avenue
- $100 Silver Sponsorship for Rainy River Federation of Agriculture AG Day 2023
Police Services Board
The Fort Frances Police Services Board is meeting to receive a verbal update on downtown core video surveillance and review the Detachment Commander's report for January and February 2023. The board will also acknowledge the appointment of Gary Rogozinski as a board member.
- Verbal update on Downtown Core Video Surveillance from IT Manager Jeremy Hughes
- Appointment of Gary Rogozinski to the Police Services Board for one year
- Review of January and February 2023 Detachment Commander's report
- Update on Section 10 Detachment Board proposal status
- Review of October to December 2022 Detachment revenues
Make a Big Splash Spray Park - Advisory Committee
The Make a Big Splash Spray Park Advisory Committee discussed expanding the project scope and updating the budget. The committee reviewed amenity priorities, including playground equipment, fencing, and a walking track, while planning new community messaging regarding fundraising goals.
- Approval of amended terms of reference to be sent to Council
- Allocation of $150,000 for playground equipment
- Discussion of a 400m gravel walking track for school training
- Review of a total project budget reaching $865,500 under expanded scope
- Proposed inclusion of an Urban Blu washroom with a $210,000 cost premium
Planning & Development Executive Committee
The Planning & Development Executive Committee is reviewing a recommendation to repeal By-Law 11/20 regarding single-use plastic bags and packaging. This action is proposed to ensure municipal consistency with new federal single-use plastics regulations.
- Repeal of By-Law 11/20 (Single Use Plastics)
- Review of report AR-23-0204
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing recommendations for pedestrian safety improvements at Legion Park following the approved splash pad development. The meeting also addresses drinking water annual reports, a new public conduct policy, and various financial and service agreements.
- Legion Park rehabilitation recommendations to be considered for the 2024 capital budget
- Proposed speed limit study for Scott Street
- Approval of the 2022 Drinking Water System Annual Report
- New Public Conduct Policy to be covered by By-Law
- Additional Reserve Fund allocation of $64,302.17 for 2022 capital expenditures
Regular Council Meeting
The Council will consider a new Public Conduct Policy and additional reserve fund allocations of $64,302.17 for 2022 capital expenditures. The meeting also includes discussions on extending economic development services and awarding an electrical replacement tender.
- Approval of new Public Conduct Policy (Report AR-23-0201)
- $64,302.17 in additional Reserve Fund allocations for 2022 Capital expenditures
- Extension of service agreement with RRFDC for Economic Development Services
- Award of Tender 2023-OF-02 to ML Caron Electric for $221,185.70
- $74,203 Dedicated Gas Tax Funding Agreement for Public Transportation
Operations and Facilities Executive Committee
The committee is reviewing recommendations for Legion Park rehabilitation and pedestrian safety improvements. Members will also review the 2022 Drinking Water System Annual Report and the Drinking Water Quality Management System Operational Plan.
- Legion Park rehabilitation recommendations for 2024 capital budget discussions
- Proposed speed limit study for Scott Street
- 2022 Drinking Water System Annual Summary Report review
- Endorsement of the 2022 Drinking Water Quality Management System Operational Plan
- Traffic Safety Committee recommendations for sidewalks and signals at Lillie Avenue and Kings Highway
Regular Council Meeting
The Fort Frances Council is reviewing several major items, including a feasibility study for a community microgrid and a zoning amendment for 804 McKenzie Avenue. The meeting also covers appointments for building officials and various new municipal by-laws.
- Awarding RFP #2022-AF-04 to Siemens Canada Limited for a $298,400.00 microgrid feasibility study
- Rezoning 804 McKenzie Avenue from Institutional to Residential Type One
- Appointing building officials from RSM Building Consultants
- Awarding RFQ #2022-SED-01 to Fotenn Planning + Design for professional planning services
- Authorizing a $55,000 retainer with Borden Ladner Gervais LLP for microgrid governance
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing several major expenditures, including a new wheel loader and a microgrid feasibility study. The agenda also includes zoning amendments, staff appointments, and a review of the drinking water management system.
- Award RFP 2023-OF-01 to JML Engineering for $53,327 for Natatorium rehabilitation design
- Purchase of John Deere 544P wheel loader from Brandt Tractor Ltd for $341,247.83
- Award RFP #2022-AF-04 to Siemens Canada Limited for $298,400.00 for a microgrid feasibility study
- Rezoning of 804 McKenzie Avenue from Institutional to Residential Type One
- Appointment of building officials from RSM Building Consultants
Operations and Facilities Executive Committee
The Operations and Facilities Executive Committee is reviewing the 2022 Drinking Water Quality Management System Operational Plan. The committee is also considering several equipment awards and repair funding requests.
- Endorsement of the 2022 Drinking Water Quality Management System Operational Plan
- Design contract for Fort Frances Natatorium rehabilitation awarded to JML Engineering for $53,327
- Purchase of a John Deere 544P wheel loader from Brandt Tractor Ltd for $341,247.83
- Emergency repairs for a 2012 John Deere 310SJ Backhoe Loader
- Review of nine action items from the February 14 Drinking Water Management Review
Make a Big Splash Spray Park - Advisory Committee
The Make a Big Splash Spray Park Advisory Committee is reviewing the project's expanded scope and budget. The committee is discussing design options, marketing next steps, and progress on fundraising goals for the Legion Park rehabilitation.
- Amendment to the Terms of Reference due to expanded project scope
- Discussion of a $100,000 soft surface option for the splash pad
- Review of a $150,000 budget allocation for park equipment
- Total project budget estimated at $865,500.00
- Fundraising goal of $281,500.00 to cover projected shortfalls
Committee of Adjustment
The Committee of Adjustment will review applications for land easements. The primary application involves 1715 Sunset Drive seeking to allow the owners of 1719 Sunset Drive legal access across their property for a shared driveway.
- A1-2023: Consent (Easement) for 1715 Sunset Drive to create a shared driveway with 1719 Sunset Drive
- A2-2023: Consent (Easement) for 1719 Sunset Drive
- Election of Committee Chair and Vice Chair
- Election of Secretary-treasurer
Regular Council Meeting
The Council will consider several resolutions, including entering a GIS datashare agreement for the LaVerendrye Parkway expansion and withdrawing a funding application for Scott Street reconstruction. Other items include approving an employee wellbeing program and discussing upcoming municipal conferences.
- Withdrawal of Connecting Links Program application for Scott Street reconstruction
- GIS Datashare agreement with HTFC for LaVerendrye Parkway expansion
- Procurement of LifeWorks EFAP and Wellbeing services
- By-Law 10-23 for LaVerendrye Parkway Expansion Feasibility Study
- By-Law 11-23 regarding Provincial Offences Act interim transfer agreement
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing several administrative policies and service agreements. Key items include a zoning amendment for 804 McKenzie Avenue and a five-year airport maintenance contract.
- Public meeting for rezoning 804 McKenzie Avenue from Institutional to Residential Type One
- Award of 5-year airport field maintenance agreement to Gerber Farms
- Review of new Procurement and Purchasing Card policies
- Withdrawal of Connecting Link Funding application for Scott Street reconstruction
- Agreement with LifeWorks for EFAP and Wellbeing services
Operations and Facilities Executive Committee
The Operations and Facilities Executive Committee is reviewing a new procurement policy and the town's role in the blue box recycling transition. The committee is also considering requests from the Royal Canadian Legion and a condominium corporation, and awarding a five-year airport maintenance contract.
- Award of 5-year airport field maintenance contract to Gerber Farms
- Review of new Procurement Policy for Council approval
- Discussion on blue box recycling collection through December 31, 2025
- Request from Royal Canadian Legion Branch 29 to hang banners on downtown light poles
- Reimbursement request of $1,960.55 from Rainy River Standard Condominium Corporation #4
Police Services Board
The Board is swearing in members for a new Council term and electing a new Chairperson. The meeting also includes a review of the Detachment Commander's report for October through December 2022.
- Oath of Office for board members J. McTaggart, G. Rogozinksi, J. Hedman, and Mayor A. Hallikas
- Election of Councillor J. McTaggart as Chair for the 2022-2026 term
- Acceptance of M. Sexton as Board Secretary and G. Lecuyer as Secondary Secretary
- Review of Detachment Commander's report (Oct-Dec 2022) including 1,292.50 cruiser patrol hours
- Discussion of proposed federal bail reform legislated changes
Special Council Meeting - 26 Jan 2023- Budget 2023
Council is reviewing the 2023 draft capital budget totaling $16,167,524 and the draft operating budget. The meeting includes discussions on infrastructure maintenance, asset management, and various departmental budget considerations.
- 2023 Draft Capital Budget of $16,167,524
- 2023 Draft Operating Budget
- Written petition for Cornwall Avenue project
- Written submission regarding Sidewalk by Betty Williams
- In-camera session regarding municipal land and staffing matters
Regular Council Meeting
The Council is discussing amendments to funding for the Northern Ontario Heritage Fund and FedNor projects. They are also reviewing a reimbursement request from a condominium corporation for frozen sewer line repairs.
- Change request for Northern Ontario Heritage Fund Community Enhancement Program
- FedNor amendment for Sorting Gap Docks replacement at Sorting Gap Marina
- Reimbursement request of $1,960.55 from Rainy River Standard Condominium Corporation #4
- Interim agreement for prosecution of offences under the Provincial Offences Act
- Resignation of Diane Wood from the Splash Park Committee
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing several municipal matters, including a feasibility study for the La Verendrye Parkway expansion and the cancellation of Aquafit programs. The session also covers inter-municipal service agreements and various community enhancement funding requests.
- Award of $69,910.00 contract to HTFC Planning & Design for La Verendrye Parkway expansion study
- Discussion regarding the cancellation of Aquafit and Aqualite fitness programs
- Renewal of dog by-law enforcement services agreement with the Township of Alberton
- Request from the Township of Chapple for by-law enforcement services (declined)
- Change requests for Northern Ontario Heritage Fund and FedNOR project funding
Make a Big Splash Spray Park - Advisory Committee
The Make a Big Splash Spray Park Advisory Committee is reviewing design options and project costs. The committee is also managing fundraising efforts and updates on potential funding sources.
- $665,500.00 total project budget for the splash park
- $154,863.46 for splash park materials
- $25,000.00 Moffat Fund application
- $75,000.00 MAT Tax contribution request
- Resignation of committee member Diane Wood
Planning & Development Executive Committee
The Planning & Development Executive Committee is reviewing a contract for the La Verendrye Parkway expansion feasibility study. The committee is also considering a zoning change for 804 McKenzie Avenue and renewing dog by-law enforcement services for the Township of Alberton.
- Award RFP 2022-PD-19 to HTFC Planning & Design for $69,910.00 for La Verendrye Parkway expansion study
- Renewal of 2023 Letter of Understanding for dog by-law enforcement services with Township of Alberton
- Zoning amendment B3-2022 to rezone 804 McKenzie Avenue from Institutional to Residential Type One
- Declining a request from the Township of Chapple for contracted by-law enforcement services
Committee of Adjustment
The Committee of Adjustment will meet to discuss three applications for consent to register easements. These requests involve access and maintenance for sanitary sewer, gas, and hydro services at various properties.
- A4-2022: Easement at 198 Eighth Street West for sanitary sewer access to 180 & 186 Eighth Street West
- A5-2022: Easement at 186 Eighth Street West for sanitary sewer access to 180 Eighth Street West
- A6-2022: Easement at 804 McKenzie Avenue for gas and hydro service access to 800 McKenzie Avenue
Make a Big Splash Spray Park - Advisory Committee
The Make a Big Splash Spray Park Advisory Committee is meeting to discuss project funding. The agenda includes updates on accounts, potential community events, and other fundraising initiatives.
- Update of account
- Discussion of community event potential
- Review of other fundraising initiatives
- Discussion of fundraising letter for businesses
Regular Council Meeting
Council will consider approving $4,000,000 in temporary borrowing to meet 2023 expenditures. The meeting also includes discussions on an interim tax levy and several new by-laws.
- Approval of $4,000,000 temporary borrowing for 2023 expenditures
- Authorization of a 2023 interim tax levy
- Signing of Transfer Payment Agreements for Reconnect Ontario 2022 and R.I.D.E.
- Appointment of David G. Boghosian as Integrity Commissioner
- Agreement with KPMG LLP for a Governance Review Project
Regular Meeting of Committee of the Whole
The Committee of the Whole is reviewing financial and administrative reports, including the Rainy River Future Development Corporation annual report. Key discussions involve approving $4,000,000 in temporary borrowing for 2023 expenditures and authorizing a 2023 interim tax levy.
- Approval of $4,000,000 in temporary borrowing to meet 2023 expenditures
- Authorization of a 2023 interim tax levy with due dates of February 28 and March 31, 2023
- Rainy River Future Development Corporation 2021-2022 Annual Report presentation
- Signing of Transfer Payment Agreements for Reconnect Ontario 2022 and R.I.D.E.
- Review of the 2022 Municipal and School Board Election Debrief