Greater Napanee public meetings in 2024

Committee of Adjustment

The Committee of Adjustment will receive technical reports and decide on two lot‑addition applications, including a 42.7‑hectare addition at 2932 and 2882 County Road 11 and a 0.28‑hectare addition on County Road 2. It will also consider a minor‑variance request to reduce the minimum lot area and front‑yard setback for the 2932 County Road 11 property. The meeting includes routine adoption of the agenda and minutes.

• Lot addition PLLA 2024 057 – 42.7 ha at 2932 & 2882 County Road 11, with conditions on taxes, deed, and a 13.1 m road right‑of‑way widening.
• Lot addition PLLA 2024 059 – 0.28 ha on County Road 2 (between 8188 and 8252), with conditions on taxes, deed and rezoning from RU to M1.
• Minor variance PLVAR 2024 058 – reduce minimum lot area to 0.43 ha and front‑yard setback to 13.4 m at 2932 County Road 11.

Regular Session Council

Council will discuss a KPMG forensic review regarding a 2022 snow machine procurement and fraud risk. The meeting includes public hearings for two zoning amendments and decisions on waste disposal fees and emergency response plans.

• Zoning amendment for 7626 County Road 2 / Little Creek Road to 'Rural Residential' for residential development
• Zoning amendment for County Road 2 to 'Light Industrial' for a self-storage facility
• Proposal to remove the $5 load fee for blue box materials at Town Waste Disposal Sites
• KPMG forensic review of 2022 emergency procurement of a trackless sidewalk snow machine
• Adoption of an Emergency Response Plan By-law

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to discuss the Great Bay of Quinte BBQ Competition. The committee will also review and adopt the agenda and the minutes from the August 15, 2024 meeting.

• Discussion of The Great Bay of Quinte BBQ Competition

Special Session Council - 2025 Budget Session #3

Council is discussing the Draft 2025 Budget and deciding whether to proceed to public notice or schedule further review sessions. The body is also considering the carry-forward of 2024 capital funds for pre-engineering and water meter projects.

• Proposed carry forward of $45,000 for pre-engineering on Water Street, Napier Street, and Hessford Street
• Proposed carry forward of $100,000 for Utilities capital pre-engineering
• Proposed carry forward of $7,400 for the water meter replacement program
• Emergency replacement of furnace at 12 Market Square for $5,955 plus HST
• By-law No. 2024-0071 to authorize a Housing-Enabling Water Systems Fund agreement

Municipal Heritage Committee

The Municipal Heritage Committee will discuss the upcoming Doors Open event for 2025, including registration fees of $1,000 + HST before Jan 31 and $1,500 + HST before Mar 31. It will also consider Heritage Week activities in February 2025, such as printing historical photo placards and a possible heritage market. Additional items include an update on the AFHS Historical Sign Project, review of proposed street‑name submissions, and information on the provincial heritage plaque program.

• Doors Open 2025 registration: $1,000 + HST before Jan 31; $1,500 + HST before Mar 31
• Heritage Week (Feb 17‑23 2025) photo placard cost estimate for 18 × 24 in prints
• AFHS Historical Sign Project update (administrative item)
• Street Name Policy – review of proposed submissions
• Provincial heritage plaque program cost sharing: $6,500 if approved

Regular Session Council

The Council will receive a report from the Community Foundation for Lennox & Addington and approve a $10,000 per year allocation for community grant funds for fiscal years 2025 through 2027. Council also approved the renewal of the Ice Surface Naming Rights Agreement with Goodyear Canada to August 31, 2029. Additional items include updates to the cemetery by‑law and fees, approval of the Town Hall & Market Square Project Plan priorities for 2025, and a direction on whether to negotiate an affordable housing project with the County of Lennox and Addington.

• Approve $10,000 annual community grant allocation (2025‑2027) with CFFLA
• Renew Ice Surface Naming Rights Agreement with Goodyear Canada to Aug 31, 2029
• Adopt cemetery by‑law updates, fee changes, and contract agreement for grave preparation
• Approve Town Hall & Market Square Project Plan priorities for 2025
• Receive County Affordable Housing proposal and direct staff on potential negotiations

Special Session Council - 2025 Budget Session #2

Council is reviewing the second day of 2025 draft budget presentations and providing direction to staff. The session includes a review of the Growth and Infrastructure budget and a cost estimate for up-classing Buttermilk Falls Road.

• Growth and Infrastructure total combined operating 2025 budget of $4,170,385
• Proposed $420,000 for a replacement single axle plow
• Proposed $174,135 for a Director of Planning position
• Proposed $251,500 for a drum roller
• Preliminary cost estimate for up-classing Buttermilk Falls Road

Special Session Council - 2025 Budget Session 1

The Special Session Council will receive the Day 1 2025 Draft Budget presentations and provide direction to staff on the draft budgets. Council will also consider budget enhancement sheets and adopt a by‑law confirming the proceedings of the session. The meeting concludes with an adjournment.

• Adopt the agenda for the Special Session Council meeting.
• Receive Day 1 2025 Draft Budget presentations and give direction to staff.
• Review budget enhancement sheets related to the 2025 budget.
• Pass By‑law No. 2024‑0066 to confirm the proceedings of the special session.
• Adjourn the meeting.

Regular Session Council

The Greater Napanee Council will hear a public planning meeting to discuss a rezoning application that seeks to change the subject lands from Residential Type 4 (R4) to Residential Type 4 Exception XX (R4‑XX). The agenda also includes adoption of a draft Parks & Public Spaces By‑law, a request for a United Way banner policy exemption, and reports on the 2025 Community Budget Survey and a water‑pollution‑control‑plant contractor pre‑qualification. A closed session will precede the public meeting to address confidential financial, legal, and HR matters.

• Rezoning of Lot 25 on Mill Street (90‑92 Mill St. West and 91 Water St. West) from R4 to R4‑XX
• Adoption of Draft Update – Parks & Public Spaces By‑law
• United Way request for a two‑month banner exemption (Sept‑Oct) and program continuation through 2026
• 2025 Community Budget Survey Report (information item)
• Water Pollution Control Plant contractor pre‑qualification report and authorization to use results in tender

Committee of Adjustment

The Committee of Adjustment will consider three consent applications to sever parcels and create an easement on Mill Street West and Bridge Street West, each with conditions such as tax payment, grading plans and development agreements. It will also review two minor variance applications seeking reduced front‑yard depth and parking requirements. Decisions will be recorded as recommendations to receive technical reports and approve the applications subject to the listed conditions.

• Land Severance Application PLCON 2024 023 – sever 198.4 m² from 408.2 m² at 90 Mill St W for a future semi‑detached dwelling
• Consent to Create Easement PLEASU 2024 024 – 3.4 m wide easement from Robinson St across 92 Mill St W to 90 Mill St W
• Land Severance Application PLCON 2024 045 – create a 370 m² residential parcel at 253 Bridge St W
• Minor Variance Application PLVAR 2024 047 – reduce front‑yard depth for a detached garage at 85 Union St
• Minor Variance Application PLVAR 2024 050 – reduce required parking spaces for a hotel expansion at 31 Community Rd

Special Session Council - Utilities Budget

The council will receive the draft 2025 Greater Napanee Utilities operating and capital budgets and consider adopting them, including the proposed water and sewer service charges. Staff recommend a 5.0% increase to user rates for 2025, which would add about $352,458 in revenue and raise the average bi‑monthly bill by $10.76. A by‑law (No. 2024‑0063) will be voted on to confirm the proceedings of this special session.

• Presentation of the Draft 2025 Utilities Budget (operating and capital) for council information.
• Staff recommendation of a 5% increase to base and consumption charges, adding $352,458 in revenue.
• By‑law No. 2024‑0063 to confirm the proceedings of the special session.
• Capital budget includes a $1.3 M contribution to the Water Pollution Control Plant (WPCP) upgrade and other items such as $110 k inground works and $15 k chlorine pump replacement.
• Executive summary notes $2.3 M in expected federal funding for the WPCP project.

Special Session Council

The council will adopt the meeting agenda, consider a report recommending endorsement of a Community Sport and Recreation Infrastructure Fund application to repair the Alcorn/Francis Memorial Field with a project value of $218,454, and pass a by‑law confirming the proceedings of this special session. The endorsement would allow the town to request up to 70 % cost‑share from the fund, leaving a remaining $65,536.20 to be funded elsewhere if approved.

• Endorse CSRIF Stream 1 application for Alcorn/Francis Memorial Field repair, project value $218,454
• Request 70 % cost‑share from the fund, leaving $65,536.20 to be covered by other sources
• Adopt agenda for the special session
• Pass By‑law No. 2024‑0062 to confirm council proceedings
• Adjourn the meeting

Municipal Heritage Committee

The Municipal Heritage Committee will discuss the Heritage Plaque Program policy and possible launch events, including a Town Hall exterior painting celebration and Heritage Week. It will also review upcoming heritage activities such as Culture Days, Doors Open 2025, and Heritage Week 2025. Additional agenda items include administrative updates and a proposal to print objects for heritage fundraising.

• Heritage Plaque Program launch options (Town Hall exterior painting event, Heritage Week)
• Culture Days review
• Doors Open 2025 planning
• Heritage Week 2025 planning
• Proposal to print objects for heritage fundraising

Regular Session Council

The Greater Napanee Council will receive reports and direction on several development and service items, including an update on the Official Plan review, a renewal of the Docupet waste‑collection agreement, and a report on 2025 OPP cost increases. Council will also consider a Parks By‑law and Encampment Protocol consultation report and adopt the Market Square Advisory Committee recommendations for town hall vision, cost‑recovery model, and capital improvements. Routine items such as the previous meeting minutes, financial updates, and activity reports will be approved through a consent agenda.

• Docupet Agreement Renewal – approve renewal and authorize Mayor and Clerk to execute
• Market Square Advisory Committee Recommendations – adopt vision, develop cost‑recovery model, identify capital improvements for the town hall
• Official Plan Review Status Update – provide direction on downtown building height, urban boundary modifications, and fringe area policies
• Parks By‑law and Encampment Protocol Consultation Report – direct staff to amend bylaws as needed
• 2025 OPP Cost Increases – receive report on projected cost changes

Market Square Advisory Committee

The Market Square Advisory Committee will review the Hazardous Building Materials Assessment for Town Hall at 124 John St, including cost estimates for asbestos abatement, interior framing removal, and air‑quality testing. Members will also discuss possible future uses of the Town Hall main‑floor interior and the exterior Market Square area. The committee will consider recommended capital improvements for the 2025 budget.

• Hazardous Building Materials Assessment Summary for Town Hall, 124 John St
• Estimated asbestos abatement cost of $56,000 + HST
• Estimated interior framing removal cost of $4,000 + HST
• Estimated indoor air‑quality test cost of $1,200 + HST
• Discussion of future interior and exterior use of Town Hall/Market Square and 2025 capital improvement recommendations

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications to reduce wetland setbacks and a land severance request. Two other items, including a residential parcel creation and an inground pool installation, are recommended for deferral.

• PLVAR 2024 038 & 039: Proposed reduction of wetland boundary setback from 30m to 15m east of 1754 County Road 12
• PLCOR 2024 045: Proposed creation of a new residential parcel at 253 Bridge Street West (recommended for deferral)
• PLVAR 2024 041: Proposed inground pool installation at 233 Bridge Street West (recommended for deferral)

Regular Session Council

The council will consider a by‑law to remove the zoning holding symbol for the Atura Battery Energy Storage Facility Phase I, allowing construction to proceed. It will also authorize a $30,600 boiler replacement at the A.L. Dafoe Water Treatment Plant and direct the sale of the surplus property on Sarah Street (PIN 45113-0281). Additional items include the Remembrance Day Parade route approval and the Community Emergency Preparedness Grant agreement.

• Removal of Zoning Holding Symbol for Atura BESS Phase I (by‑law amendment)
• Authorization of $30,600 boiler replacement at A.L. Dafoe Water Treatment Plant (Alex McCoy Plumbing and Heating Ltd.)
• Directive to list surplus property on Sarah Street (PIN 45113-0281) for public sale
• Approval of Remembrance Day Parade route on Centre, Dundas, Mill, John, Thomas, Alma, and Bridge Streets
• Authorization for Town to enter into the 2024‑25 Community Emergency Preparedness Grant agreement

Committee of Adjustment

The Committee of Adjustment will consider a land severance application (PLCOR 2024 035) to split a 1.2‑hectare portion from a 15‑hectare rural property at 7685 County Road 2. The recommendation includes granting the severance and approving minor variances to increase the maximum height of two accessory buildings to 7 m and 8.3 m. The committee will also receive technical reports and consider a lot‑addition condition change for an application at 380 Camden Road (PLLA 2022 083). Additional minor variance applications for properties on Bridge Street West (PLVAR 2024 034 and PLVAR 2024 036) will be reviewed for setback reductions and building‑height increases.

• Land Severance Application PLCOR 2024 035 – sever 1.2 ha from 15 ha property at 7685 County Road 2; includes minor variance to raise accessory building heights to 7 m and 8.3 m
• Lot Addition Application PLLA 2022 083 – amend condition #7 and add condition #8 requiring a development agreement before 1 Sept 2027 for 380 Camden Road
• Minor Variance Application PLVAR 2024 034 – reduce side‑yard setbacks for 14, 16‑20, and 24 Bridge Street West
• Minor Variance Application PLVAR 2024 036 – increase building heights at 7685 County Road 2 from 6.5 m to 7 m and 8.3 m

Regular Session Council

The Greater Napanee Council will consider several reports and items, including a closed‑session discussion of confidential matters, adoption of the agenda, and routine consent items such as minutes and activity reports. Items for consideration include endorsement of the AFHS Road Signs Project, issuance of the Final Certificate of Approval for West Bridge Estates Phase 7 and a by‑law to assume the new roads, and approval of a by‑law to lift part‑lot control on Bridge Street West. The council will also vote on a $5,000 one‑time funding for a downtown shopping party and on a new dog‑licensing by‑law.

• 8.1 AFHS Road Signs Project – endorse project and approve sign installation on municipal lands
• 8.2 West Bridge Estates Phase 7 – receive final certificate of approval and authorize road‑assumption by‑law
• 8.3 Bridge Street West – receive application to lift part‑lot control and approve implementing by‑law
• 8.5 Downtown Advisory Committee – approve $5,000 one‑time funding for Downtown Shopping Party and reallocate remaining funds to Seniors Outreach Service
• 9.1 By‑law No. 2024‑0055 – licensing, registration and regulation of dogs

Special Session Council

The Greater Napanee Town Council will hold a special session on September 17, 2024. After adopting the agenda, the council will enter a closed session to consider a confidential offer regarding surplus industrial land, as well as human‑resources and labour‑relations matters. The council will then pass By‑law No. 2024‑0054 to formally confirm the proceedings of this meeting. The meeting will conclude with an adjournment.

• Closed session to discuss confidential SR‑619‑2024 offer on surplus industrial land
• Closed session to discuss confidential SR‑620‑2024 human resources report
• Adoption of By‑law No. 2024‑0054 to confirm the special session proceedings

Municipal Heritage Committee

The Municipal Heritage Committee will discuss administrative updates, including the AFHS sign project. Members will work on an updated list of non‑designated historic buildings. The committee will review the Heritage Plaque Program Policy and finalize logistics for the Culture Days event scheduled for September 21, 2024.

• AFHS Sign Project update (administrative item)
• Create updated list of non‑designated heritage buildings
• Review and consider the Heritage Plaque Program Policy
• Finalize Culture Days event logistics (walking tour script, costumes, space, supplies)
• General information sharing

Committee of Adjustment

The Committee of Adjustment will adopt its agenda and minutes, then consider three land severance applications (PLCOR 2024 008, 009, and 010) for parcels adjacent to 7626 County Road 2. Each application seeks to split a portion of a 9.7‑hectare parcel, rezone the new lot to Rural Residential (RR), and requires the applicant to pay taxes, install a well, and complete a hydrogeological review with water‑quality testing. The Committee will receive technical reports and may impose additional conditions such as a development agreement if water issues are identified.

• PLCOR 2024 008 – sever 3.6 ha from a 9.7 ha parcel east of 7656 County Road 2; rezoning to RR; well installation and hydrogeological review required.
• PLCOR 2024 009 – sever 3.8 ha from a 9.7 ha parcel east of 1147 Little Creek Road; rezoning to RR; same well and water‑quality conditions.
• PLCOR 2024 010 – sever 1.9 ha from a 9.7 ha parcel west of 1181 Little Creek Road; rezoning to RR; same well and water‑quality conditions.

Regular Session Council

Council will receive the Executive Services report reviewing the Dog Control By-law and will consider a by-law to replace By-law 2015-0067 that would regulate dog licensing, running at large, and control at a future meeting. The council will also receive a Heritage Committee report and adopt the draft Heritage Plaque Program policy. Additional items include approval of a temporary road closure of Market Square for Culture Days on September 21, 2024, a temporary outdoor patio licence for the Royal Canadian Legion at 26 Mill Street East on September 28, 2024, and a notice of motion to pay $17,320 to the Lennox & Addington Seniors Outreach Service.

• Approve temporary road closure of Market Square for Culture Days on September 21, 2024
• Approve temporary outdoor patio licence for Royal Canadian Legion at 26 Mill Street East on September 28, 2024
• Adopt draft Heritage Plaque Program policy
• Notice of motion to pay $17,320 to Lennox & Addington Seniors Outreach Service
• Review and consider a new Dog Control By-law to replace By-law 2015-0067

Special Session Council

The council will hold an unscheduled deputation to hear in‑person public comments on the community impact of homelessness and encampments. After the comments, council will adopt a motion to note and receive the remarks and may refer them to staff, but no other business or decisions will be taken. Each speaker is limited to five minutes, with a possible reduction to three minutes if more than 30 people register.

• Public comments (deputation) on homelessness and encampments (Item 4.1)
• Adoption of the agenda as presented (Item 2.1)
• By‑law No. 2024‑0050 to confirm the proceedings of the special session (Item 5.1)
• Adjournment of the meeting (Item 6.1)
• Written comments may be submitted to the Clerk at [email protected] by 10 a.m. on September 3

Regular Session Council

The Council will consider and adopt the 2024‑2027 Non‑Union Compensation By‑Law along with several related human‑resources personnel policies. It will also receive reports and direct action on a proposed Parks and Public Spaces By‑law with an Encampment Response Protocol, a naming‑rights agreement with Best & Bash Developments, and the installation of a sludge heat exchanger at the Water Pollution Control Plant. Additional items include a report on unsuccessful tax sales and a decision on vesting property under resolution #464/23.

• Adopt 2024‑2027 Non‑Union Compensation By‑Law and HR policies (dress code, vacation, sick days, etc.)
• Authorize Best & Bash Naming Rights Agreement (Sept 1 2024 – Aug 31 2034)
• Direct staff to proceed with sludge heat exchanger installation at the Water Pollution Control Plant
• Receive and consult on Proposed Parks and Public Spaces By‑law and Encampment Response Protocol
• Consider report on Unsuccessful Tax Sales and option to vest property (resolution #464/23)

Arts Advisory Committee

The committee is meeting to discuss the layout, performances, and timelines for Culture Days 2024. The agenda also includes a discussion regarding U20 Rockfest and updates on the Arts & Culture Awards.

• Discussion of Culture Days 2024 volunteer sign-ups, layout, and performances
• Discussion of U20 Rockfest with Michelle Hauser
• Subcommittee update on Arts & Culture Awards deputation

Municipal Heritage Committee

The Municipal Heritage Committee will respond to the Adolphustown‑Fredericksburgh Heritage Society supporting the Community Signs Project 2024 and recommend that the proposal be presented to Town Council. It will prepare a report for Council on reactivating the heritage plaquing program and the 2024 budget allocation. The committee also finalized details for the Culture Days event on September 21, including a historic walking tour, display boards, fire‑truck transport and costuming for actors.

• Respond to AFHS supporting the Community Signs Project 2024 and recommend council consideration
• Prepare a report for Town Council on reactivating the Heritage Plaquing Program and 2024 budget
• Plan Culture Days event on September 21, 2024, with a historic walking tour from 1 p.m. to 4 p.m.
• Arrange transportation for the historic Napanee fire truck and explore sponsorship for costs
• Designate Amy Mack as volunteer contact for the Community Signs Project and to coordinate actors

Recreation Advisory Committee

The Recreation Advisory Committee will discuss the South Fredericksburgh Playground and review its broader mandate. Topics include increasing use of indoor and outdoor recreation facilities, exploring an aquatics program, expanding the town's trail network, and considering cemeteries as open‑space assets for active lifestyles.

• South Fredericksburgh Playground review
• Explore ways to increase utilization of indoor recreation facilities
• Explore ways to increase utilization of outdoor recreation facilities
• Consider enhancements to the town's trail network for pedestrians, bicycles, snowmobiles, UTVs, and watercraft
• Discuss cemeteries as open‑space assets for active lifestyles

Special Session Council

Greater Napanee Council held a special session to appoint Matthew Grant as the new Chief Administrative Officer. The meeting also included a closed session to discuss confidential matters and a by-law to confirm the session's proceedings.

• By-law No. 2024-0045 appoints Matthew Grant as Chief Administrative Officer
• Closed session to discuss confidential CAO briefing and labour relations
• By-law No. 2024-0046 confirms proceedings of the Special Session
• Meeting held at Town Hall, 124 John Street, Napanee

Arts Advisory Committee

The Arts Advisory Committee is meeting to discuss upcoming local events and awards. The body will review plans for Culture Days, the U20 Rockfest, and the Music by the River event.

• Discussion of U20 Rockfest
• Planning for Culture Days event with Heritage Committee and Friends of the Arts of Greater Napanee
• Arts & Culture Awards
• Music by the River update

Municipal Heritage Committee

The Municipal Heritage Committee will receive and discuss correspondence from the Adolphustown‑Fredericksburgh Heritage Society about its Community Signs Project 2024 and consider appointing a volunteer contact person. The Committee will also recommend a report to Town Council on reactivating the Heritage Plaquing Program and the proposed 2024 budget allocation. Additional agenda items include planning for a heritage event on September 21, 2024, discussion of the Old Fire Hall, and sharing updates such as the Heritage Act deadline extension.

• Feedback on AFHS Community Signs Project 2024 and designation of a volunteer contact person
• Recommendation to Council on reactivating the Heritage Plaquing Program with a 2024 budget proposal
• Heritage event planning for September 21, 2024 (heritage awareness and education)
• Discussion of the Old Fire Hall (new business)
• General information sharing, including Heritage Act amendment extending designation deadline to Jan 1 2027

Regular Session Council

The Town of Greater Napanee is deciding on several infrastructure investments, including water pollution control and new fleet vehicles. Council is also reviewing parking by-laws and land acquisitions.

• Agreement with Aqua-Aerobic Systems Inc. for Water Pollution Control Plant project: $578,227
• Purchase of boom flail mower and related equipment: $60,934.01
• Bid for Kingston 2013 Prinoth Sw4s Sidewalk machine: up to $25,000
• Approval to order two new plow trucks in 2024
• Acquisition of 893 County Road 41 and disposition of 11-13 Market Square and 200 Kimmett Side Road

Waste Diversion Committee

The Waste Diversion Committee will discuss the bluebox transition overview and review revisions to its Terms of Reference regarding mandate and deliverables. The meeting also includes a discussion on the future of the committee.

• Bluebox transition overview
• Review and revision of Committee Terms of Reference, Section 3.3 - Mandate and Deliverables
• Discussion on the future of the committee and next steps

Committee of Adjustment

The Committee will consider a request to add 28.3 hectares of land west of Bridge Street West. They will also review minor variance applications for Hay Bay Resort regarding setbacks and parking requirements.

• Lot addition of 28.3 hectares west of 1323 Bridge Street West
• Reduction of high-water mark setback from 30m to 16.5m at Hay Bay Resort
• Reduction of required parking spaces from 77 to 67 at 4159 County Road 9
• Expansion of recreational commercial land use at 4159 County Road 9

Regular Session Council

The Council will discuss support for a regional study and provincial tax policy changes. The agenda includes a presentation on developing local trail networks and deputations regarding senior transportation and crosswalks.

• Purchase of Citywide Asset Manager up to $47,000
• Support for the LEAR/ALES Study in Lennox and Addington
• Amendment of By-law No. 2024-0037 regarding service fees
• Deputation regarding Greater Napanee Pride Crosswalk
• Review of 2024 Provincial Budget tax policy changes

Market Square Advisory Committee

The committee will discuss updates regarding Town Hall step repairs and Centre St landscaping. Members will also review plans for a pop-up market, the September Art Event, and Culture Days. Additionally, CAO Matthew Grant will be introduced.

• Updates on Market Square step repairs and Centre St landscaping
• Discussion of pricing for a pop-up market vendor 'shed'
• Update on September Art Event
• Discussion regarding Culture Days
• Introduction of CAO Matthew Grant

Municipal Heritage Committee

The Municipal Heritage Committee will discuss heritage listings and several awareness initiatives. Topics include the plaque program, the walking tour, and a proposed heritage education event.

• Heritage listings updates
• Plaquing program discussion
• Walking tour updates
• Heritage education event planning

Special Session Council

The Special Session of Council will adopt the agenda and move into a closed session. During this session, Council will discuss a KPMG review status update, a labour relations matter, and a solicitor-client privilege matter. A by-law will be passed to confirm the proceedings of the meeting.

• KPMG Review Status Update (SR-550-2024)
• Discussion of a labour relations matter
• Discussion of a solicitor-client privilege matter
• By-law No. 2024-0036 to confirm meeting proceedings

Committee of Adjustment

The Committee is reviewing an application to add 7.6 hectares of land to a neighboring farm at 10665 Highway 33. The proposal seeks to enlarge an existing agricultural parcel by consolidating lands. Staff recommend the application be approved subject to specific conditions.

• Lot addition application PLLA 2024 017 near 10665 Highway 33
• Recommendation to approve adding 7.6 hectares to an adjacent farm
• Adoption of the June 25, 2024 agenda
• Adoption of May 14, 2024 meeting minutes

Regular Session Council

The Council will consider a zoning amendment for the Wesleyan Church property and a request to use parkland near J.J O'Neill School for construction access. The agenda also includes discussions on fire protection aid agreements and watermain replacement near Jim Kimmett Boulevard.

• Zoning amendment for Wesleyan Church at Lot 6, Plan RCP 337
• Temporary use of parkland for J.J O'Neill School expansion construction access
• Denial of development charge refund request for L&A County General Hospital Long Term Care Facility
• Renewal of Automatic Aid Agreements for Fire Protection Services
• Watermain replacement near Jim Kimmett Boulevard

Regular Session Council

The meeting includes decisions on responding to a recent cybersecurity incident and approving various utility upgrades. Council will also consider a road allowance closure request and new agreements for blue box waste collection.

• Cybersecurity services purchase of $46,731.72 plus a $4,293.31 setup fee
• Utilities Master Plan contract award to EVB Engineering for $176,780
• SCADA system upgrades for drinking water systems at $72,800
• Road allowance closure and sale request by Calvary Church
• Sludge heat exchanger purchase from Claro Inc for $104,100

Arts Advisory Committee

The Arts Advisory Committee will discuss updates for the Pride Event and Canada Day booth. The committee will also review an email regarding U20 Rockfest and receive an update on the Town Hall painting.

• Pride Event update from Michelle Dorey Forestell
• Canada Day event booth discussion
• U20 Rockfest email review
• Town Hall Painting update from Annie Manion
• Music by the River discussion

Recreation Advisory Committee

The Recreation Advisory Committee will review an application for Ontario’s Inclusive Community Grant to fund an accessible kayak launch, discuss updates on boat launch signage and a local business-sponsored contest, and evaluate responses from a recent recreation survey. These discussions address facility accessibility improvements, wayfinding at public water access points, and data collection for future recreational programming.

• Application for the Inclusive Community Grant (Accessible Kayak Launch)
• Review of boat launch signage options and parking spot placement
• Update on the McDougall Community Challenge sponsored by McDougall Insurance
• Discussion of Recreation Committee logo designs
• Review of ongoing recreation survey responses

Regular Session Council

Council will discuss using the 2024 Community Risk Assessment to develop a new Master Fire Plan. The agenda also includes decisions on several infrastructure replacements and equipment purchases. Additionally, members will consider a transit pilot project with Deseronto.

• Awarding boom lift purchase to United Rental of Canada Inc.
• Approving South Fredericksburgh AC replacement from Kyro Mechanical Ltd.
• Authorizing playground feature purchases from Playground Planners
• Endorsing Deseronto Transit Pilot Project agreement
• Approving outdoor patio licence for Jimmi's Italian Kitchen

Municipal Heritage Committee

The Municipal Heritage Committee will review administrative items and heritage designation by-laws. The meeting also includes discussions regarding the plaquing program, walking tour updates, and a heritage education event.

• Review of Heritage Designation By-laws
• Plaquing Program discussion
• Walking Tour updates
• Heritage Education Event planning

Regular Session Council

The Council will review reports regarding the sale of properties at 53 Community Road and 115/117 John Street. The agenda also includes an outdoor patio licence for Santorini Mediterranean Grill at 54 County Rd 8. Additionally, Council will discuss municipal negotiations during a closed session.

• Transfer $160,099.07 from sale of 53 Community Road to Other Lands Reserve
• Outdoor patio licence for Santorini Mediterranean Grill at 54 County Rd 8
• Deputation regarding signage on South Shore Rd
• Update to Road Allowance Closure and Sale Policy

Committee of Adjustment

The Committee of Adjustment is reviewing three land severance applications for 7626 County Road 2. Recommendations have been made to defer decisions to allow the CRCA and applicant more time to review site access considerations.

• Deferral recommendation for application PLCOR 2024 008
• Deferral recommendation for application PLCOR 2024 009
• Deferral recommendation for application PLCOR 2024 010

Arts Advisory Committee

The committee will hear presentations from Chantal Leblanc, Jeff Chestnut, and Michelle Hauser regarding U20 Rockfest. Members will also discuss the Arts & Culture Awards program and updated logos.

• Presentation: Chantal Leblanc (La Muse Art Studio)
• Presentation: Jeff Chestnut
• U20 Rockfest presentation by Michelle Hauser
• Discussion of Arts & Culture Awards categories and selection process
• Review of updated logos

Regular Session Council

Council will consider establishing the 2024 tax rates through By-law No. 2024-0028. The agenda includes approving an outdoor patio licence for Fool's Kitchen and a new water leak forgiveness policy. Additionally, contracts for Town Hall painting and CCTV expansion are up for approval.

• Establishment of 2024 tax rates via By-law No. 2024-0028
• Outdoor patio licence for Fool's Kitchen at 19A Market Square
• Approval of the Accidental Water Leak Forgiveness Policy
• Contract award for Town Hall painting to The Brick Painters Ltd.
• Contract award for CCTV expansion to Mikala Telecom & Network Solutions

Recreation Advisory Committee

The committee will discuss several recreation items, including playground equipment options for South Fred Park. The meeting also includes discussions on boat launch signage, community grants, and trail development.

• Review of South Fred Park playground options with total investments between $22,981.94 and $23,149.36
• Discussion regarding Inclusive Community Grants and the Community Sport & Recreation Infrastructure Fund
• Discussion on boat launch signage
• Update on removing steel rail ties to fund urban trail portions (Resolution R#3/23)
• Notice of Frank Collins' resignation

Municipal Heritage Committee

The Municipal Heritage Committee will discuss reviews of heritage designation by-laws. The agenda also includes updates on the plaquing program, a walking tour, and a new heritage banners project.

• Heritage Designation By-law Reviews
• Plaquing Program updates
• Walking Tour discussion
• New Heritage Banners project

Special Session Council

Council is reviewing the mandates and membership structures for several advisory committees. The session includes the appointment of an acting and interim Fire Chief. Additionally, Council will address the future direction of the Downtown and Tourism advisory committees.

• Reduction of the Municipal Heritage Committee size to seven members
• Denial of a $15,000 request from the Pool Committee for an aquatics feasibility study update
• Appointment of an Acting Fire Chief and Interim Fire Chief via By-law No. 2024-0026
• Review of the Market Square Advisory Committee's 2024 workplan

Committee of Adjustment

The Committee of Adjustment is considering an application to sever a 0.8 hectare lot from a 44 hectare rural property. The proposal includes specific conditions regarding well construction and water quality testing.

• Land severance application PLCOR 2024 003 at County Road 9
• Requirement for a minimum pump test of 13.7 litres/minute for the new well
• Mandatory water quality testing according to provincial regulations

Regular Session Council

Council will discuss future directions for Municipal Accommodation Tax and Short Term Accommodation licensing. The agenda also includes a request to approve the Benn's Point Subdivision draft plan. Additionally, Council will review naming rights for the Recreation Centre.

• Approval of Benn's Point Subdivision Draft Plan (PLSUBD 2015 019)
• Direction on Municipal Accommodation Tax and Short Term Accommodations
• Naming rights agreement for Recreation Centre with Best & Bash Developments
• Outdoor patio licence for The Loaf N' Ale at 25 Dundas Street East
• Validation of title request for 2626 County Road 41

Arts Advisory Committee

The Arts Advisory Committee will discuss planning details for a proposed youth rock festival at Conservation Park, review a $300 sponsorship request for the G.N.A.A.A juried art exhibition, and update members on upcoming community music events.

• U20 Rockfest planning for June 28 at Conservation Park; $1,500 budget seeks three $500 corporate sponsorships
• G.N.A.A.A Juried Art Exhibition sponsorship request of $300 for May 1–25 at the Lennox and Addington Museum
• Committee logo design by a Napanee District Secondary School fine arts co-op student
• Arts & Culture Awards subcommittee to finalize rules after removing interview components
• Music by the River concert dates set for July 7, July 21, August 11, and August 25

Committee of Adjustment

The Town of Greater Napanee Committee of Adjustment will review four minor variance applications under Zoning By-law 02-22. Staff recommendations propose approving requests to adjust building heights, parking requirements, unit counts, and waterfront setbacks for commercial and residential sites; final approval requires a committee vote. These zoning adjustments would modify standard density and setback rules that affect nearby property owners and local development patterns.

• Old Hamburg Village Inc. at 124 Old Hamburg Road seeks to increase model homes per subdivision phase from 2 to 24 units
• Waste Management of Canada at 2332 County Road 41 requests reduced parking (76 spaces), increased building height (to 18m), and larger processing area (9.8 hectares)
• G. Choi at 214 Perch Cove Lane asks to reduce the high-water setback from 30m to 18.5m and increase accessory building height to 6.5m
• Red Tree Developments at 40 Reid Street proposes increasing single-unit houses to 19, dwelling units to 55, and reducing floodplain setbacks to 6.5m
• Committee will adopt minutes from January 30 and February 27 meetings, which included approved land severances with well and road-widening conditions

Regular Session Council

The Town of Greater Napanee Council will review and vote on several planning, infrastructure, and operational items affecting local land use, municipal enforcement costs, and public service capacity. Key decisions include proposed zoning and official plan amendments for the Richmond Mobile Home Community Phase III, a new $47,350 contract with Frontenac Municipal Law Enforcement Inc., and the purchase of four municipal fleet vehicles from James Braden Ford Ltd. Council will also review activity reports, advisory committee updates, and a gifting agreement to replace forgivable loans for family physicians through 2026.

• Official Plan Amendment 51 and Zoning By-law amendment for Richmond Mobile Home Community Phase III
• Service contract with Frontenac Municipal Law Enforcement Inc. for up to $47,350 (inclusive of HST) through the end of 2024
• Purchase of four fleet vehicles from James Braden Ford Ltd., including crew cab and dump trucks
• Gifting agreement with Kingston Community Health Centre (2024–2026) to replace forgivable loans for family physicians
• Road closure and conveyance request for an unopened allowance adjacent to 2932 County Road 11

Special Session Council

This agenda is entirely procedural boilerplate with no public policy debates. Council will hold a closed session for Chief Administrative Officer candidate interviews, then review By-law No. 2024-0018 to formally confirm those proceedings before adjourning.

• Closed session for Chief Administrative Officer candidate interviews under Section 239 of the Municipal Act
• By-law No. 2024-0018 to confirm council proceedings from this special session
• Standard agenda adoption and disclosure of pecuniary interest items

Municipal Heritage Committee

The Municipal Heritage Committee will review a draft update to its governing by-law and discuss heritage designation reviews for local properties, including Market Square sites. Members will also consider proposals for a street name inventory, accept two committee resignations, and evaluate updates to the town’s heritage plaquing program. These items guide how the municipality identifies, protects, and educates residents about historic buildings and cultural landmarks.

• Acceptance of resignations for Victoria Maitland and Andrea Conrad
• Review of a draft update to the Municipal Heritage Committee by-law
• Discussion on heritage designation reviews, starting with Market Square properties
• Street name inventory proposals from committee members
• Update on the heritage plaquing program, featuring town-funded and cost-recovery streams

Downtown Advisory Committee

The committee will hear a presentation from the Bay of Quinte Regional Marketing Board. Members will also discuss an RFP for cameras that is scheduled to go live this summer.

• Presentation by Dug Stevenson (Bay of Quinte Regional Marketing Board)
• RFP for cameras to be posted on the website this summer
• Update on the Camsafe camera registry program

Recreation Advisory Committee

The committee will review arena rental rates in comparison to neighboring municipalities. They will also hear a presentation on Little Forests and follow up on funds from selling steel rail ties for trail use.

• Comparison of arena rental rates with nearby towns
• Presentation on Little Forests by the Lennox and Addington Stewardship Council
• Follow-up on using funds from steel rail tie sales for urban trails
• Discussion regarding June Parks & Recreation Month
• Review of a recreation survey

Pool Advisory Committee

The Pool Advisory Committee will discuss its mandate letter and determine next steps for the committee. The meeting also includes a discussion regarding a proposal for a Napanee Aquatic Feasibility Update.

• Review of Pool Advisory Committee Mandate Letter
• Discussion of next steps for the committee
• Napanee Aquatic Feasibility Update Proposal

Regular Session Council

Council will review the 2024 Municipal Budget for adoption via by-law. The agenda includes discussions on transitioning blue box recycling services for 2025 and an agreement with GFL Environmental Services Inc. regarding sewage and waste discharge. Council will also consider an encroachment request for 73 Dorland Drive.

• Adoption of the 2024 Municipal Budget (By-law 2024-0016)
• Blue Box Transition Report regarding 2025 collection services
• Agreement with GFL Environmental Services Inc. for sewage and waste discharge
• Encroachment agreement request for 73 Dorland Drive
• Memorandum of Understanding with Bay of Quinte Regional Marketing Board

Market Square Advisory Committee

The committee will review its Council Mandate Letter to provide recommendations to Council by March 19th. Discussions also include updates on 115-117 John Street, 11-13 Market Sq, the Bay of Quinte BBQ, and exterior Town Hall work.

• Review of Council Mandate Letter
• Update on 115-117 John Street
• Update on 11-13 Market Sq
• Bay of Quinte BBQ update
• Exterior Town Hall work update

Special Session Council

This special session includes a closed session to discuss interviews for the CAO position involving personal information. Council will also consider By-law No. 2024-0014 to confirm the proceedings of the meeting.

• CAO candidate interviews (closed session)
• By-law No. 2024-0014 to confirm council proceedings

Special Session Council

Council will meet for a special session to conduct interviews for the CAO position in a closed session. The meeting also includes a by-law to confirm the proceedings of this session.

• CAO candidate interviews
• By-law No. 2024-0013 to confirm session proceedings

Arts Advisory Committee

The committee is reviewing its annual mandate and discussing upcoming arts programming for the year. Discussions include the Youth Rockfest and the 'Music by the River' event series scheduled for July and August. The committee also addressed updates to the Arts & Culture Awards process.

• Maintenance of the Arts & Culture Committee budget at $5,000 in the provisional draft budget
• Review of the annual committee mandate letter
• Discussion of 'Music by the River' event dates for July and August
• Discussion regarding Youth Rockfest with Harmony Music Lounge
• Updates to the Arts & Culture Awards program

Regular Session Council

Council will consider a request from the Algonquin & Lakeshore Catholic District School Board to purchase surplus land on Marilyn Avenue. The agenda also includes updates to flag and proclamation policies and discussions regarding utility bill relief. Additionally, staff may be authorized to enter into equipment agreements totaling $200,047 for the Water Pollution Control Plant.

• Authorization of land sale on Marilyn Avenue to Algonquin & Lakeshore Catholic District School Board
• Approval of equipment agreements totaling $200,047 for the Water Pollution Control Plant
• Adoption of updated Flag Protocol and Proclamation Policies
• Appointment of an Interim Fire Chief via By-law No. 2024-0010
• Amendment to the Seasonal Load Restrictions By-law

Committee of Adjustment

The Committee of Adjustment is reviewing a request to sever a 4-hectare lot from a 28-hectare rural property. The application includes conditions regarding tax payments and the submission of survey plans.

• Land severance application PLCOR 2024 001 (4946 County Road 9)

Downtown Advisory Committee

The committee will discuss its mandate letter in preparation for a one-year review by Council. A written update regarding accomplishments and future plans is due to the Clerk by March 19, 2024.

• Review of the annual committee mandate letter
• Adoption of the February 6, 2024, meeting minutes
• Preparation of a report for the March 26 Council meeting

Special Session Council - 20 Feb 2024 - Budget Meeting

Council is reviewing the 2024 draft budget update for final adoption at the March 12 meeting. The session includes approving a $50,000 commitment for asset management compliance and a new condenser for the SPC arena. A report on the Bay of Quinte Regional Marketing Board was also presented.

• Capital purchase of a new condenser for the SPC arena
• $50,000 budget commitment for Asset Management Financial Compliance
• 2024 Draft Budget Update review for March 12 adoption
• Bay of Quinte Regional Marketing Board report

Recreation Advisory Committee

The committee will discuss specific field assignments for various soccer divisions at several local locations. Members will also review the annual mandate letter provided by Town Council. Additionally, the agenda includes discussions on a bicycle repair station and service fee bylaws.

• Soccer field usage plans for 99 Advance Ave., Kinsmen Field, and King Street Field
• Review of the committee's annual mandate letter
• Discussion regarding a BBQ competition proposal including a $12,000 marketing request
• Evaluation of a Deluxe Bike Repair Station from Halt Equipment
• Review of the Service Fee Bylaw

Regular Session Council

The Greater Napanee Council will consider amendments to flag and proclamation policies, an organizational structure change for infrastructure services, and a draft parkland dedication by-law. Additionally, the meeting includes a presentation from the Community Foundation for Lennox and Addington.

• Proposed amendments to Flag and Proclamation Policies
• Infrastructure Services - Utilities/Environmental Services organizational structure change
• Growth & Expansion - Parkland Dedication Draft By-Law discussion
• Proclamation of February 19-25, 2024 as Heritage Week
• Appointment of Councillor Norrie as liaison for Lennox and Addington Seniors Outreach Services

Downtown Advisory Committee

The committee is reviewing upcoming beautification projects including banners and flowers. Discussions also include planned town and county events for 2024 and a budget update.

• Beautification: Banners and Flowers
• Planned Events for 2024: County and Town events
• Budget Update

Special Session Council - 06 Feb 2024 - Budget Meeting

Council is reviewing the updated 2024 draft operating and capital budgets. The session includes a discussion on whether to implement a special area levy for downtown services or fund them through general taxation.

• Discussion of Special Area Levy for Downtown Services
• Proposed 2024 total tax levy of $15,140,282 (7.35% increase)
• Estimated average residential tax bill of $1,361.10
• Downtown marketing and event requests totaling $25,000
• Capital request for downtown garbage bin replacement of $28,000

Committee of Adjustment

The Committee of Adjustment met to consider several applications regarding land severances and a lot addition. The meeting included reviewing reports for property changes in Richmond, North Fredericksburg, and the Town of Greater Napanee.

• Severance of 3.25 hectares from an 80 hectare property east of 1754 County Road 12
• Severance of 2.09 hectares from an 80 hectare property east of 1754 County Road 12
• Lot addition of 2,200 square metres south of 35 Oke Road
• Division of a parcel at 293/295 Church Street along a semi-detached dwelling wall

Regular Session Council

Greater Napanee Council will consider several property matters, including the sale of Marilyn Avenue property to the Algonquin & Lakeshore Catholic District School Board. The agenda also includes reviewing 2022 audited financial statements and adopting a new Street Naming Policy.

• Sale of Marilyn Avenue property to Algonquin & Lakeshore Catholic District School Board for J.J. O'Neill Catholic School expansion
• Adoption of updated Street Naming Policy and Procedure
• Presentation of Draft Audited 2022 Financial Statements by KPMG
• Request to close and convey unopened road allowance at 2932 County Road 11
• By-law No. 2024-0004 to amend fees or charges for services

Arts Advisory Committee

The Arts Advisory Committee will meet to discuss the Greater Napanee & Area Arts Association (GNAAA) 6th Annual Juried Art Exhibition, titled 'Coming Home.' The committee will also review the adoption of previous meeting minutes.

• Discussion of GNAAA 6th Annual Juried Art Exhibition- Coming Home
• Approval of November 7, 2023, meeting minutes

Special Session Council

Council is meeting to establish a 2024 interim tax levy and authorize the sale of surplus municipal land. The agenda also includes scheduling future budget meetings and discussing human resources and cybersecurity matters in closed session.

• By-law No. 2023-0001: Setting a 2024 interim tax levy at 50% of the previous year's total taxes
• By-law No. 2024-0002: Sale of industrial land at 170 Kimmett Side Road to Ward’s Towing Service Ltd. for $150,000.00
• Scheduling of 2024 Budget meetings for February 6 and February 20, 2024
• Closed session discussion regarding four human resources matters and a cybersecurity incident

CANCELLED - Regular Session Council

The regular session of Council scheduled for January 9, 2024, was cancelled because of bad weather. All agenda items will be rescheduled for the next available meeting.

CANCELLED - Committee of Adjustment

The Committee of Adjustment meeting scheduled for January 9, 2024, was cancelled due to inclement weather. All agenda items have been deferred to the next available meeting date.