Kapuskasing public meetings in 2021
36 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Joint Committees of the Whole and Council
This is a regular joint meeting of Kapuskasing's Committees of the Whole and Council. The main substantive item is a request to review and approve a new Business License By-Law, which would repeal the existing By-Law No. 4077. Other items are informational reports, including the hiring of an Accounting Clerk, the 2021 Municipal Partnerships Report from MPAC, and updates on provincial Far North Act amendments. The meeting also includes routine approvals of minutes, by-laws, and a move to closed session.
- Request to approve new Business License By-Law and repeal By-Law No. 4077
- Hiring of Emily Tremblay as Full Time Accounting Clerk
- 2021 Municipal Partnerships Report from MPAC
- Far North Act amendments decision notice from Ministry of Northern Development, Mines, Natural Resources and Forestry
- Approval of By-Law Nos. 4445 to 4448
Emergency Special Council
This special council meeting will hear a presentation from Sophie Dallaire and Melanie Roy about potentially welcoming Afghan refugee families to Kapuskasing, who are currently in Toronto hotels and choosing a community to settle in. The council will also approve the agenda and a confirmatory by-law for the meeting's proceedings. The agenda includes a survey seeking community input on the refugee initiative, with responses due by December 10.
- Presentation on support for Afghan refugees by Sophie Dallaire and Melanie Roy
- Survey on potential welcoming of Afghan refugees, due December 10
- Motion to approve the Confirmatory By-Law No. 4444
KAPUSKASING-MOONBEAM LANDFILL SITE MANAGEMENT BOARD MEETING
The Kapuskasing-Moonbeam Landfill Site Management Board will review and potentially approve a 4.7% increase to 2022 tipping fees, based on the October 2021 Consumer Price Index, with recyclable material fees adjusted separately. The board will also review a proposed rate correction for Kiewit (Expedition) totaling $42,685.14 in previously uninvoiced charges, and approve the 2022 employee salary and benefits package.
- Proposed 2022 tipping fee increase of 4.7% (CPI-based), effective January 1, 2022
- Rate correction for Kiewit (Expedition) totaling $42,685.14 for uninvoiced outside-area fees
- 2022 employee salary and benefits package approval
- Recyclable materials fee adjusted (not increased since 2017)
- 2022 tipping fees: domestic waste $55/ton (non-resident), contaminated soil $37/ton, asbestos $59/ton
Kapuskasing Police Services Board
The Kapuskasing Police Services Board will discuss snowmobile trail patrol and enforcement with Kap Sno-Rovers, follow up on excessive noise from aftermarket mufflers, and address COVID-19 public demonstrations and hate symbols. The board will also receive a verbal report on a labour seminar, approve the cost statement to November 29, 2021, and hear about the retirement of OPP Commander D. Foy.
- Discussion on snowmobile trail patrol and enforcement with Marc Piché of Kap Sno-Rovers
- Follow-up on excessive noise from aftermarket mufflers (education and awareness)
- Follow-up on COVID-19 public demonstrations and use of hate symbols
- Approval of cost statement to November 29, 2021 (total police protection $1,733,926 actual)
- Retirement of OPP Commander D. Foy
Joint Committees of the Whole and Council
Kapuskasing's Joint Committees of the Whole and Council will consider several financial and administrative items, including a 4.40% increase to council remuneration and meal allowances, approval of the 2022 user fees, and a new accounts receivable policy. The meeting also includes requests to purchase or lease municipal land, a consolidation of properties on Cherry Street, and a funding application for the Connecting Links Program. A presentation from Collège Boréal has been postponed to 2022.
- 2022 Council Remuneration and Meal Allowance with 4.40% increase (mayor to $26,433.06, councillor to $11,013.77)
- 2022 User Fees approval
- Policy A4 - Accounts Receivable and Collection policy as amended
- Request to purchase and lease municipal land (two requests for same land)
- Consolidation of 2 & 4 Cherry Street by deeming by-law
Kapuskasing Planning Committee
The Kapuskasing Planning Committee is meeting to review several items, including a tender package for exterior masonry repairs at the Civic Centre, a part lot control application for the Golf Street subdivision, a proposed snowmobile by-pass on municipal property, and a review of general policies for plans of subdivision. They will also discuss land development around Sophia Place and a request to purchase municipal property. The agenda includes both new business and follow-ups from previous meetings.
- Civic Centre brick remediation tender package (88 Riverside Drive)
- Golf Street subdivision subject to part lot control application
- Proposed snowmobile by-pass on municipal property
- Review general policies for plans of subdivision (Official Plan 4.0)
- Request to purchase municipal property
Kapuskasing Finance Committee
The Kapuskasing Finance Committee is meeting to review two items: the Accounts Receivable and Collection Policy (A4) and the proposed 2022 User Fees, Charges and Rental Rates. The committee will provide direction to Council for approval. The agenda includes only these two items, both under new business.
- Review of policy A4 on accounts receivable and collection, including a proposed change to stop transferring water/wastewater accounts to tenants' names
- Outstanding water/wastewater arrears for tenants exceed $25,000, some dating back to 2010
- Proposed 2022 user fees include a 4.4% increase based on September 2021 CPI
- New fees proposed for commercial business licences ($150 initial, $50 renewal) and public hall licences ($150 annual, $50 renewal)
- Several fees are proposed to be discontinued, including photocopy plotter fees and portable projector rental
Joint Committees of the Whole and Council
Kapuskasing's Joint Committees of the Whole and Council will consider several recommendations, including a 4.4% increase to council remuneration and meal allowances for 2022, tied to the September 2021 Consumer Price Index. The council will also review and discuss the COVID-19 vaccination policy for employees, elected officials, contractors, and volunteers, and consider requiring proof of vaccination for non-recreational municipal facility use. Other items include approving the 2022 parking meter pass fee, tax write-offs for 2020-2021, and a by-law (No. 4440).
- Recommendation to approve 2022 Council Remuneration and Meal Allowance with 4.40% increase (mayor to $26,433.06, councillors to $11,013.77)
- Request to approve 2022 annual parking meter pass fee
- Tax Write-Off for taxation years 2020 & 2021
- Review of COVID-19 Safety in the Workplace and Vaccination Policy for municipal employees, elected officials, contractors, and volunteers
- Request to discuss proof of vaccination for use of municipal facilities (other than recreational) for meetings, social gatherings, and public events
Kapuskasing and District Planning Board and Committee of Adjustment
The Kapuskasing and District Planning Board and Committee of Adjustment is meeting to consider two consent applications for lot additions at 9 Brunelle Road South and 291 Clear Lake Road South. The board will also approve the agenda and minutes from the previous meeting. The applications are recommended for approval, subject to conditions.
- Consent application B4-21: sever part of 9 Brunelle Road South to add to 3 Brunelle Road South
- Consent application for 291 Clear Lake Road South
- Approval of minutes from August 31, 2021 meeting
Joint Committees of the Whole and Council
Kapuskasing's Joint Committees of the Whole and Council will consider approving tax write-offs for 2021, several surplus land dispositions, and a new municipal vaccination policy. The council will also discuss supporting a resolution to lobby the province for new municipal revenue tools and review various committee minutes.
- Tax write-offs 2021-10 & 2021-11 totaling over $19,000
- Disposition of surplus land at 19 Brunelle Road South, 125A Brunelle Road North, and 157 Brunetville Road
- Denial of land purchase request at 48 Hazel Street
- By-Law No. 4436 to establish a Municipal Vaccination Policy
- Support for FONOM resolution on renaming Municipal Land Transfer Tax
Special Council
Council will hear a presentation from Baker Tilly on the 2020 non-consolidated financial statements and vote on approving both the non-consolidated and consolidated financial statements for the year ending December 31, 2020. The agenda also includes a review of a draft COVID-19 vaccination policy and a confirmatory by-law.
- 2020 non-consolidated financial statements presentation by Baker Tilly
- Approval of 2020 consolidated financial statements
- Draft COVID-19 vaccination policy review
- Confirmatory by-law approval
- 2020 annual surplus of $1,926,153
Special Council
This special council meeting is primarily to discuss a draft COVID-19 vaccination policy that would require all town employees, volunteers, and elected officials to be fully vaccinated by November 1, 2021, with accommodations for disability or creed. The council will also consider a letter of support for a multicultural drop-in centre proposed by Groupe InnovaNor, and approve a confirmatory by-law to ratify the meeting's actions.
- Draft COVID-19 Vaccination Policy requiring two doses by Nov 1, 2021, with mask and testing rules for unvaccinated workers
- Letter of support for Groupe InnovaNor's multicultural drop-in centre project
- Confirmatory By-Law No. 4434 to ratify council proceedings
Kapuskasing Police Services Board
The Kapuskasing Police Services Board will discuss the new provincial requirement for proof of vaccination in select settings, and the use of golf carts, e-bikes, and low-speed vehicles on municipal roads. They will also review the OPP statistical report and approve the cost statement to August 31, 2021.
- Discussion on new requirement for proof of vaccination
- Discussion on use of golf carts, e-bikes, low speed vehicles on municipal roads
- Motion to approve Cost Statement to August 31, 2021
- Review OPP Statistical Report
Joint Committees of the Whole and Council
Kapuskasing's Joint Committees of the Whole and Council will review recommendations from several committees, including finance, planning, public works, and recreation. Key items include approving tax write-offs, a landfill budget of $1,012,787, minor variance applications, and contracts for water meters, asphalt, salt, and roofing. The meeting also includes presentations from Northern College and a student shadowing the mayor.
- Tax write-offs for 2020 and 2021 totaling $1,206.05
- 2021 Kapuskasing Moonbeam Landfill Site Management Board budget of $1,012,787
- Minor variance for storage dome at 162 Brunelle Road South (setback reduction to 8.53m, lot coverage to 2.5%)
- Minor variance for property at 38 Devonshire Street
- A&W request for red illuminated sign at 420 Government Road
Kapuskasing Recreation and Culture Committee
The Kapuskasing Recreation and Culture Committee will consider applying for funding under the Ontario Trillium Foundation's Community Building Fund Capital Stream, which supports repair, renovation, or retrofitting of sport and recreation facilities. The committee will also discuss Ontario's requirement for proof of vaccination in select settings, including recreational facilities.
- Consideration to apply for Trillium Community Building Fund Capital Stream funding (min $10,000, max $500,000)
- Discussion on Ontario's proof of vaccination requirement in recreational facilities
Kapuskasing Planning Committee
The Kapuskasing Planning Committee is meeting to discuss several planning and by-law items, including a pilot project for golf carts on roads, requests to sell surplus municipal land, minor variances, and a request to expand a driving range. The agenda also includes unfinished business from previous meetings, such as by-law reviews and a land use policy.
- Discussion of golf carts and low-speed vehicles under Ontario Regulation 407/21 pilot project
- Surplus land requests at 48 Hazel Street, 19 Brunelle Road South, 125 A Brunelle Road North, and 157 Brunetville Road
- Minor variances at 38 Devonshire and 162 Brunelle Road South
- Request from Golf Club to expand existing driving range
- Request for approval of digital sign for A&W
Kapuskasing and District Planning Board and Committee of Adjustment
The Kapuskasing and District Planning Board and Committee of Adjustment is meeting to review its 2020 audited financial statement, approve a transfer payment agreement with the province, and consider two consent applications for property severances. The board will also review a housekeeping amendment passed by the Town of Kapuskasing.
- 2020 audited financial statement by Bakertilly
- Transfer payment agreement with Ontario for $3,461
- Consent application at 52 Brunelle Road North
- Consent application at 26 Thibeault
- Review of housekeeping amendment passed by Town of Kapuskasing on August 9, 2021
Joint Committees of the Whole and Council
Kapuskasing Council is meeting to review and potentially approve several items, including housekeeping amendments to the Zoning By-Law No. 4198, a tax write-off, and a by-law authorizing an amending agreement for police services. The agenda also includes reports on tax arrears, federal gas tax funding, and employee assistance program statistics, as well as requests for proclamations and a sacred fire ceremony.
- Proposed housekeeping amendments to Zoning By-Law No. 4198
- By-Law No. 4429: amending agreement for police services
- Tax write-off #2021-08 totaling $2,951.15
- Tax arrears report for Q2 2021: $1,245,112 total
- Request for Sacred Fire Ceremony in Riverside Park, Aug 26-29
Special Council
This is a special council meeting with a scheduled meeting with Ontario's Minister of Transportation, Caroline Mulroney. The agenda also includes routine items: approving the agenda, declarations of interest, a confirmatory by-law, and adjournment. No other substantive decisions are listed.
- Meeting with Honourable Caroline Mulroney, Ontario Minister of Transportation
- Approval of the agenda
- Declaration of pecuniary interest
- Motion to approve Confirmatory By-Law No. 4428
- Motion to adjourn
Joint Committees of the Whole and Council
Kapuskasing's Joint Committees of the Whole and Council will consider several financial and operational items, including purchasing iCity Online software for $25,525 to enable online payments, accepting an 18.9% insurance renewal increase, and approving tax write-offs. The meeting also includes requests for a billboard on Welcome Centre property, a site plan agreement for 90 Gurney Road, and funding support for the Kap 100 Rendez-Vous event. Several items are for information only, such as committee minutes and updates from the Ontario Energy Board and Ontario Power Generation.
- Purchase of iCity Online software for $25,525, funded by COVID-19 Municipal Operating Funding
- Accept Intact Public Entities insurance renewal with 18.9% increase for July 1, 2021–June 30, 2022
- Tax write-offs for taxation year 2021
- Request from Rayonier to erect a 5' x 12' billboard on Welcome Centre property for workforce recruitment
- Support application for $14,685 NOHFC funding for Kap 100 Rendez-Vous event, with $34,265 municipal portion
Kapuskasing Planning Committee
The Kapuskasing Planning Committee is meeting to review several planning items, including a zoning by-law amendment, site plan control agreements, and a request for a recruitment sign at the Welcome Centre. The committee will also discuss options for tree remediation on Kimberly Drive and a noise complaint about loud music on Richmond Ave.
- Site Plan Control Agreement at 177 Mill Street
- Update on 90 Gurney Road municipal services request
- Kimberly Drive tree remediation options
- Zoning By-Law Amendment (Memo JL Richards)
- Request for sign at Welcome Centre (Rayonier)
Kapuskasing Police Services Board
The Kapuskasing Police Services Board is meeting to discuss a proposal for the composition of OPP detachment boards in the James Bay Detachment area, which would restructure governance into multiple boards. The board will also follow up on complaints about excessive noise from aftermarket mufflers and receive an OPP report. The agenda includes routine items like approving minutes and accounts.
- Discussion of PSB Board Detachment Proposal, proposing 4 boards for the James Bay Detachment area
- Follow-up on excessive noise from aftermarket mufflers, including enforcement and public education
- OPP Report for the Kapuskasing Police Services Board
- Approval of Cost Statement to May 31, 2021
- Correspondence on provincial restrictions and reopening
Joint Committees of the Whole and Council
The Town of Kapuskasing's Joint Committees of the Whole and Council will consider several recommendations, including ending its natural gas procurement agreement with Local Authority Services (LAS) due to higher rates and a cumulative loss of $56,584 since 2014. The council will also vote on approving fire dispatch agreements, proceeding with the Connecting Link Project design, and entering into a service agreement with Crawford & Company for insurance claims. Other items are for information only, such as tax write-offs, budget infographics, and health unit updates.
- Discontinue agreement with Local Authority Services (LAS) for natural gas procurement
- Approve fire dispatch provider and PSAP services agreements
- Proceed with design of Connecting Link Project up to Service Master with EXP
- Enter into Service Agreement with Crawford & Company (Canada) Inc. for insurance claims (By-Law No. 4424)
- Accept tax write-offs for taxation years 2019, 2020, and 2021
Joint Committees of the Whole and Council
The Town of Kapuskasing's Joint Committees of the Whole and Council will consider several recommendations, including a new COVID-19 workplace policy, street paving contracts, and amendments to the waste management by-law. The meeting also includes a presentation on the impact of Laurentian University cuts on northern communities and a request for a letter of support for a mine site redevelopment.
- Approve policy C7 Preventing Covid-19 in the Workplace
- Approve street paving of St Patrick and Algonquin streets and surface treatment on Gough Road
- Approve amendments to By-Law No. 4142 (waste management)
- Approve purchase of a CAT Backhoe per RFP evaluation
- Provide letter of support to Avalon Advanced Materials to redevelop former Agrium mine site
Kapuskasing Planning Committee
The committee reviewed several requests to purchase municipal land for residential lot additions. They also received a presentation regarding the site plan control agreement process for 177 Mill Street.
- Sale of land at 4 Etienne Street for $2,000
- Sale of land at 89 Mundy Avenue for $2,000
- Site plan control agreement review for 177 Mill Street
- Request to purchase municipal land at 266 Airport Place
- Request to cut trees on municipal land at 7 Devonshire
Joint Committees of the Whole and Council
The Joint Committees of the Whole and Council will review recommendations from several committees, including a request for a $1,000 financial contribution to Camp Ongrandi to help meet COVID-19 reopening guidelines. They will also consider a tax write-off for 2020, a new by-law for municipal land sales, and a fire safety grant agreement. The meeting includes routine approvals of minutes and recommendations from previous meetings.
- Request for $1,000 contribution to Camp Ongrandi for COVID-19 reopening expenses
- Tax write-off #2021-04 for 2020 under Section 361.1 of the Municipal Act (40% charitable rebates)
- Repeal of Policies S5-1 and S5-2 and enactment of new by-law for sale of municipal lands
- Approval of Fire Safety Grant Transfer Payment Agreement for Kapuskasing Fire Department training
- Approval of Trash Swap Week starting May 10, 2021 and Spring Clean Up Special Collection week of May 17, 2021
Kapuskasing Planning Committee
The Kapuskasing Planning Committee is meeting to review the final Sale of Land Policy, which sets rules for selling or disposing of municipal land, and to consider a request for municipal land. The agenda also includes a presentation on site plan agreements, traffic control, and the Transportation Master Plan, plus a review of the previous meeting's minutes.
- Final review of the Sale of Land Policy (by-law to manage and dispose of municipal land)
- Request for municipal land (new business item)
- Presentation by Jason Ferrigan (JL Richards) on Site Plan Agreements, Traffic Control Study, and Transportation Master Plan
- Review of minutes from March 3, 2021 meeting
Joint Committees of the Whole and Council
Kapuskasing's Joint Committees of the Whole and Council will consider several recommendations, including a request to deny a financial contribution to Camp Ongrandi for COVID-19 reopening costs, approval of tax write-offs for 2017-2020, and review of the Community Safety and Well-Being Plan. The meeting also includes a presentation on a Youth Wellness Hub and approval of multiple by-laws.
- Request to deny financial contribution to Camp Ongrandi for COVID-19 reopening expenses
- Tax write-offs for 2017-2020 totaling $2,057.30 (write-off 2021-02) and $9,311.34 (write-off 2021-03)
- Review and approval of Community Safety and Well-Being Plan (due July 1, 2021)
- Potential 1-year extension for Asphalt, street patching and pothole repairs contract 19-01
- Approval of by-laws 4412-4417
Kapuskasing Police Services Board
The Kapuskasing Police Services Board will discuss adding a third stop sign at the Ottawa/Nipigon intersection and a stop sign at the Progress Crescent/Jody Blais Building entrance, following resident complaints and staff investigations. The board will also discuss enforcement of modified mufflers and window tinting, and receive correspondence on off-road vehicle rules and OPP governance.
- Request for third stop sign at Ottawa/Nipigon intersection
- Request for stop sign at Progress Crescent/Jody Blais Building entrance
- Discussion on enforcement of modified/aftermarket mufflers
- Discussion on regulation of vehicle front side window tint
- Approval of cost statement to February 28, 2021
Joint Committees of the Whole and Council
Council is deciding on the 2021 Operations, Capital, Water and Sewer budgets, which include a 1% municipal tax levy increase and a 2% water rate increase. They will also consider awarding the Civic Centre Upgrades contract and amending a grant application for the Asset Management Program. Several items are for information only, such as COVID-19 recovery funding and fire services support.
- 2021 Operations, Capital, Water and Sewer budgets with 1% tax levy increase
- Capital budget of $13,664,870 for 2021, funded by grants, surplus, and capital levy
- Water rate increase to $3.01 per cubic meter effective July 1, 2021
- Civic Centre Upgrades project tender report and contract award
- Letter of support for NECN Regional Tile Drainage Project
Kapuskasing Planning Committee
The Kapuskasing Planning Committee is meeting to review and potentially update several key policies, including the Sale of Land Policy and Municipal Land Use Policy. They will also receive updates on the Traffic By-Law Review, a request for a loading zone and handicap parking at 13 Henderson Avenue, and the Business By-Law and Zoning Amendment. The meeting includes discussion of development charges, local improvement, and a sidewalk plan review deferred to a future meeting with Public Works.
- Review of Sale of Land Policy and Municipal Land Use Policy
- Update on Traffic By-Law Review
- Request to designate a 'Loading Zone' and 'Handicap Parking' at 13 Henderson Avenue
- Business By-Law Update and Zoning Amendment Update
- Development Charges and Local Improvement discussion
Kapuskasing Finance Committee
The Finance Committee will review the 2021 Operating, Capital, Water, and Sewer Budgets and provide recommendations to Council for approval. The operating budget totals $19,366,377 in expenditures with a projected surplus of $158,982. The meeting is scheduled for February 24, 2021, at 6:00 PM.
- 2021 Operating Budget review: expenditures $19,366,377, surplus $158,982
- 2021 Capital Budget review
- 2021 Water Budget review
- 2021 Sewer Budget review
- Recommendations to Council for approval
Joint Committees of the Whole and Council
Kapuskasing Council will hear an OPG update on the Little Long Dam Safety Project and consider declaring two municipal properties (4 Etienne Street and 89 Mundy Avenue) surplus for sale. The agenda includes budget timeline information, a draft strategic plan for feedback, and several routine reports and motions, including approval of by-laws and minutes.
- Declaring 4 Etienne Street and 89 Mundy Avenue surplus for disposal
- OPG Little Long Dam Safety Project update via Zoom
- 2021 budget timelines and proposed March 29 passage of four budgets
- Denial of $11,300 funding request for Great Claybelt AG Business Plan
- 2020-2024 Draft Strategic Plan review and feedback
Special Council
Kapuskasing's Special Council meeting on February 16, 2021, will discuss reopening municipal facilities under the COVID-19 Response Framework's Orange-Restrict level, as announced by the Porcupine Health Unit. The agenda also includes routine approval of the agenda, a confirmatory by-law, and adjournment. The attached media release details the new public health measures, including capacity limits for gatherings, restaurants, and fitness facilities.
- Discussion on reopening municipal facilities under COVID-19 Orange-Restrict measures
- Porcupine Health Unit area moves to Orange-Restrict effective February 16, 2021
- Capacity limits: 10 people indoors/25 outdoors for private gatherings; 50 indoors/100 outdoors for organized events
- Restaurants limited to 50 patrons indoors, 4 per table, no buffet; closed 10 p.m. to 5 a.m.
- Confirmatory By-Law No. 4404 to ratify council proceedings
Joint Committees of the Whole and Council
Kapuskasing's Joint Committees of the Whole and Council will consider several recommendations, including awarding a contract for the rehabilitation of the West Bridges to Urban Link Civil LTD and approving a software purchase. The meeting also includes presentations on a tourism project, a veterinary services funding request, and the North Centennial Manor draft budget. Council will also vote on supporting the Youth Wellness Hub, excluding DSSABs from Bill 204's rent freeze, and the 2021 Census.
- Award West Bridges rehabilitation contract to Urban Link Civil LTD, with EXP for project management
- Approve tax write-offs for 2017-2020 and receive Tax Arrears Report as of Dec 31, 2020
- Appoint Paul Kwapis to Property Standards Committee until November 2022
- Consider options for Sports Palace operation for remainder of season
- By-Law No. 4402 to amend fees for licenses and planning applications
Joint Committees of the Whole and Council
The Town of Kapuskasing's Joint Committees of the Whole and Council will meet to consider several recommendations and information items. Key decisions include approving the Kapuskasing Public Library requisition, accepting tax write-offs for 2020, and providing direction on a $13,000 per capita contribution to the Great Claybelt AG Business Plan. The meeting also includes a presentation from the Northern Veterinary Services Committee regarding a reconsideration of a funding request.
- Approve first installment of Kapuskasing Public Library requisition of $142,800
- Accept tax write-offs for taxation year 2020
- Provide direction on $13,000 contribution to Great Claybelt AG Business Plan
- Presentation from Northern Veterinary Services Committee on reconsideration of contribution
- Adopt By-Law Nos. 4398, 4399 and 4400