Madawaska Valley public meetings in 2023
39 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council Meeting
The Council will review the 2022 consolidated financial statements and a management letter from the 2022 fiscal year audit. Additionally, the meeting includes discussions on a site plan agreement for Mahoney Medicine Professional Corporation and the adoption of the 2024 meeting schedule.
- Review of 2022 Consolidated Financial Statements
- Mahoney Medicine Professional Corporation Site Plan Agreement
- Adoption of 2024 Council and Committee meeting schedule
- Support for amendments to the Legislation Act 2006 regarding digital publication
- Ministry of Transportation HWY 60 design study
Special Council Meeting
The Madawaska Valley Special Council meeting includes a closed session to discuss human resources matters. This session will specifically cover County of Renfrew compensation salary charts and human resources council reports.
- Closed session regarding human resources matters
- Review of County of Renfrew Compensation Salary Charts
- Human Resources Council Reports
- Confirmation of meeting actions via By-Law 2023-82
Council in Committee
The Council in Committee is reviewing various operational updates, including a boundary road agreement extension with Hastings Highlands. The meeting also includes a delegation from the Hasanville Community Association regarding a mosque zoning amendment and several community donation requests.
- Extension of By-law 2018-117 for the Hastings Highlands Boundary Road Agreement until December 2023
- Declaration of surplus equipment including a Blue Ford Compactor, a 2006 Chev 4X4, and a Trackless Sidewalk Plow
- Donation of a surplus wick pump valued at $400 to Fire Fighters Without Borders
- Hasanville Community Association delegation regarding Mosque Zoning Amendment
- Request for South Hall Fire Department to flood George Vanier Catholic School's outdoor rink
Public Meeting
The municipality is reviewing a zoning by-law amendment application for a vacant lot at the intersection of Inglis Street and Martin Street. The proposal seeks to rezone the property from Residential One to Residential Two-Exception to allow for four attached dwelling units and specific setback reductions.
- Rezoning of Lot 7, Plan 143 from Residential One (R1) to Residential Two-Exception (R2-E)
- Proposed development of four attached accessible dwelling units
- Request for front yard depth reduction from 7.5 metres to 6 metres
- Request for exterior side yard reduction from 7.5 metres to 6 metres
- Request for rear yard reduction from 7.5 metres to 3 metres
Regular Council Meeting
The Madawaska Valley Council will review a $424,284.49 tender for a new tandem plow truck and hear a delegation regarding Hasanville rezoning. The meeting also includes updates on shoreline road allowance closures and a presentation from the Madawaska Valley Public Library.
- Tender 2023-09: $424,284.49 for a Tandem Plow Truck from Cornwall Freightliner
- Rezoning delegation from Hania Fedorowicz regarding Hasanville
- By-laws 2023-65, 2023-66, and 2023-67 for shoreline road allowance closures
- By-law 2023-68 for a lease agreement at the Paul J. Yakabuski Community Centre
- By-law 2023-69 for temporary street closures for the Santa Claus Parade
Council in Committee
The committee will review municipal reports regarding fire department activities, recreation updates, and by-law enforcement. Council will also consider appointing Brittany Tomasini as Deputy Clerk and Deputy Division Registrar.
- Appointment of Brittany Tomasini as Deputy Clerk (By-law 2023-61)
- Appointment of Brittany Tomasini as Deputy Division Registrar (By-law 2023-62)
- Declaration of surplus fire equipment including helmets, hoses, and air bottles
- Appointment of Lottery Licensing Officers (By-law 2023-63)
- Review of Swim Program financial loss of $12,473.33
Regular Council Meeting
The Council will review a recommendation to repair a 2007 Volvo Motor Grader and discuss a contribution agreement with the Ministry of Transportation. The meeting also includes a delegation regarding snowmobiling and ATVing and a review of previous Committee of Adjustment minutes.
- Repairs to 2007 Volvo Motor Grader Unit 53
- By-Law 2023-59: Contribution Agreement with the Ministry of Transportation
- Delegation from Opeongo Snowbirds, Peterson Pathfinders, and RCATV
- Minor Variance Application A04-23 for 707 Curtiss Road
- Development Charges report from County of Renfrew
Committee of Adjustment - Minor Variance
The Committee of Adjustment is reviewing a minor variance application for Thomas Vis and Lyse Richer. The proposal seeks to increase the maximum gross floor area of an attached dwelling unit from 900 square feet to 1,286 square feet.
- Minor Variance Application A04/23 (Vis and Richer) for 707 Curtiss Road
- Proposed increase of attached dwelling unit from 900 to 1,286 square feet
- Property located on 4.74 acres with water frontage on Bark Lake
Council in Committee
The Council in Committee will review several municipal reports, including entrance applications and road allowance improvements. The meeting also includes decisions on winter sand procurement and waste management transitions.
- Tender 2023-11: $56,251.40 for winter sand supply from RGT Cloutier Construction LTD
- Tender 2023-12: $23,843.00 for construction demolition grinding to National Grinding Inc.
- Entrance application 2023-10 for 36 Walker Street
- Entrance application 2023-11 for 115 Casey Street
- Approval of $7,342.93 for Ontario Clean Water Agency expenditures
Regular Council Meeting
The Council will review updates on short-term rentals and consider a five-year lease extension for the Petro Canada property on Stafford Street. Additionally, staff recommend not proceeding with the Lakeshore Park Drainage RFP due to budget and scope concerns.
- Five-year lease extension for 59 Stafford St at $3,000 annually
- Recommendation to not award RFP 2023-02 Lakeshore Park Drainage
- Zoning By-law Amendment Applications for Mintha and Bautista
- Short-term rentals review update and presentation
- Approval of St. Matthew the Apostle Parish lottery ticket sales
Public Meeting
The municipality will hold a public meeting to discuss three separate rezoning requests. These include proposals for commercial development, the use of shipping containers, and a religious education facility.
- Rezoning of Opeongo Line from Residential One to Commercial for a laundromat, take-out restaurant, and apartment
- Rezoning of 19695 Highway 60 to permit the placement of two shipping containers
- Rezoning of 156 Lakeshore Drive to permit a religious education facility within an existing dwelling
Special Council Meeting
The Council will review a rezoning application to allow a mosque and amenity complex at 704 Stanley Olsheski Road. They will also consider the closure and sale of two shoreline road allowances. Additionally, the meeting includes an in-camera session regarding litigation and human resources.
- Rezoning application 2023-04 for Hasanville Community Association (704 Stanley Olsheski Road)
- By-Law 2023-53 for Shoreline Road Allowance closure (Norris)
- By-Law 2023-54 for Shoreline Road Allowance closure (Fenech)
- Shoreline road sale transactions totaling $38,681
- In-camera session regarding Jp2g Consultants Inc. - Lakewoods Development
Council in Committee
The Council in Committee is reviewing several operational updates, including a recommendation to award a road improvement tender and a recommendation to cancel a drainage project. The meeting also covers water facility repairs and the rescheduling of Canada Day fireworks.
- Award Tender MV2023-08 Connecting Link Improvements to H&H Construction Inc. for $299,921.84
- Recommendation to not proceed with RFP 2023-02 Lakeshore Park Drainage due to budget and scope concerns
- Approval of $18,306.08 in Ontario Clean Water Agency expenditures for Barry's Bay facilities
- Approval of $84,537.56 to Valley Refrigeration for a replacement air conditioning unit for PJYCC
- Rescheduling of Canada Day fireworks to September 2, 2023
Special Council Meeting
The Special Council meeting includes a session to discuss litigation and personal matters regarding employees. The council will also consider By-Law 2023-51 to confirm the proceedings of the meeting.
- In-camera session regarding Court File No. CV-21-0000002-0000 Brian DeLorenzi, O’Neill DeLorenzi Nanne
- In-camera session regarding correspondence to CAO/Clerk dated June 22, 2023, regarding conduct
- By-Law 2023-51 to confirm council proceedings
Committee of Adjustment - Minor Variance
The Committee of Adjustment is reviewing two minor variance applications. One involves a sleep cabin and sitting platform at 340 Spectacle Lake Road, and the other concerns a storage building at 426 Weglarz Road.
- Minor Variance A-23-03 (Duguay): Proposed reduction of lot area from 0.8 to 0.4 hectares for a sleep cabin at 340 Spectacle Lake Road
- Minor Variance A-23-03 (Duguay): Proposed reduction of water setback from 30 metres to 13 metres for a 21 square metre sitting platform
- Minor Variance A-23-02 (Bigda): Proposed reduction of front yard depth for a storage building from 7.5 metres to 5 metres at 426 Weglarz Road
Regular Council Meeting
The Council will discuss amendments to corporate policies regarding sponsorships and charitable donations. The meeting also includes reviews of municipal reports and various infrastructure tenders.
- By-Law 2023-49: Amending corporate policies for sponsorships and charitable donations
- Tender MV2023-04: Double Surface Treatment awarded to Walsh Contracting for $274,779.27
- Tender MV2023-05: Crushed Gravel awarded to RGT Clouthier Construction for $127,091.10
- Tender MV2023-06: Hot Mix Pavement awarded to BEI Excavating Inc. for $580,424.84
- Tender MV2023-02: Lakeshore Park drainage and barrier wall awarded to Crosstown Construction for $37,177
Public Meeting
The Hasanville Community Association is proposing to rezone 704 Stanley Olsheski Road from Rural (RU) to Rural-Exception (RU-E). The amendment seeks to permit a mosque, a central amenity complex, and attached dwelling units for existing homes. This meeting is held to gather public comments to inform Council.
- Zoning By-law Amendment for 704 Stanley Olsheski Road (Lots 17, 18, and 19, Concession 7)
- Proposal to add 'Church' and 'Central Amenity Complex' as permitted uses
- Request to recognize eight existing dwellings and allow attached dwelling units
- Rezoning of 285 acres from Rural (RU) to Rural-Exception (RU-E)
- Requirement for future site plan approval for the mosque and amenity complex
Council in Committee
The Council in Committee will review several road maintenance tenders and hear a delegation regarding the designation of June as Pride Month. The meeting also includes reports on water systems, fire department staffing, and community development.
- Tender MV2023-05: Crushed Gravel award to RGT Clouthier Construction for $127,091.10
- Tender MV2023-04: Double Surface Treatment award to Walsh Contracting for $274,779.27
- Tender MV2023-06: Hot Mix Pavement award to BEI Excavating Inc. for $580,424.84
- Delegation regarding Pride Month designation and Pflag display at Paul J Yakabuski Community Centre
- Tender MV2023-02: Lakeshore Park drainage and barrier wall award to Crosstown Construction for $37,177
Regular Council Meeting
The Council will meet to approve the 2021 audited financial statements and discuss several by-law amendments. Other agenda items include a petition to raise a Pride flag and a presentation regarding Hopefield Road upgrades.
- Approval of 2021 Financial Statements presented by MacKillican and Associates
- Presentation regarding Hopefield Road Upgrades by Andrew Oziewicz
- Petition to raise the Pride Flag in Madawaska Valley Township
- By-Law 2023-42: Amending agreement for the Investing in Canada Infrastructure Program
- By-Law 2023-43: Closing and stopping up a Shoreline Road Allowance for Ana Eckert
Public Meeting
The Township is holding a public meeting to consider a Zoning By-Law Amendment for Anna and Robert Szczecina. The proposal seeks to rezone land from Rural (RU) to Rural-Exception Thirty-Seven (RU-E37) to allow a dwelling to be built using a Township-owned road allowance for access.
- Zoning By-Law Amendment for Lot 25, Concession 12, Radcliffe
- Proposed rezoning from Rural (RU) to Rural-Exception Thirty-Seven (RU-E37)
- Requirement of a road use agreement for access via the road allowance
- Staff recommendation to not pass the amending by-law
Special Council Meeting
The Council is receiving information regarding newly approved set fines for Building Code Act offences. The meeting also includes notice of a public meeting for a proposed zoning amendment at 704 Stanley Olsheski Road.
- Approved Building Code Act set fines ranging from $200.00 to $400.00
- Proposed rezoning of 704 Stanley Olsheski Road from Rural (RU) to Rural-Exception (RU-E)
- Public meeting for Hasanville zoning amendment scheduled for June 20, 2023, at 9:30 a.m.
- In-camera session for council education and training regarding planning matters
Council in Committee
The Council in Committee is reviewing the transition of blue box recycling to full producer responsibility. They are also considering a $48,171.90 contract for wastewater office renovations and new pickleball rental rates.
- Awarding $48,171.90 to Knight Builders for Barry's Bay Water Pollution Control Plant office renovations
- Approval of $18,421.13 in Ontario Clean Water Agency expenditure requests
- Proposed $45/hour off-season rental rate for the PJYCC rink slab for pickleball
- Discussion on the transition of blue box recycling to producer responsibility by 2026
- Approval of 2023 Municipal Tax Rates via By-Law 2023-39
Regular Council Meeting
Council will review the 2023 Municipal Budget, which includes a 1.69% increase in the overall tax rate. The meeting also includes discussions on zoning updates for additional dwelling units and several shoreline road allowance closures.
- Adoption of 2023 Municipal Budget (By-Law 2023-36)
- 2023 Curbside Pickup and Transfer Station budgets and rates (By-Law 2023-35)
- Zoning By-law update regarding Bill 23 Additional Dwelling Units
- Six shoreline road allowance closure by-laws (2023-28 through 2023-33)
- Temporary street closure for Bay Day 2023 (By-Law 2023-24)
Council in Committee
The Council in Committee will review several municipal reports and consider multiple by-laws. Key decisions include adopting the 2023 water and wastewater system budgets and rates, and approving conditions for the Kings Landing Subdivision.
- Adoption of 2023 Water System Budget and Rates (By-law 2023-25)
- Adoption of 2023 Wastewater System Budget and Rates (By-law 2023-26)
- Approval of conditions for Kings Landing Subdivision
- Zoning By-law Amendments for Phillips-Leibregts and Bautista (Opeongo Line)
- Automatic Aid Agreement with the Municipality of Hastings Highlands (By-law 2023-21)
Public Meeting
The Township is holding a public meeting to hear comments on a zoning by-law amendment for 198 Mask Island Drive. The application seeks to reduce water and side yard setbacks to allow for the construction of a new home. Staff have recommended a version of the by-law that includes the water setback reduction but excludes the side yard reduction.
- Zoning By-law Amendment for 198 Mask Island Drive
- Proposed water setback reduction from 30 metres to 20 metres for a deck
- Proposed east-facing interior side yard setback reduction from 3.0 metres to 1.5 metres
- Rezoning from Limited Service Residential (LSR) to Limited Service Residential-Exception (LSR-EX)
- $1,500.00 rezoning application fee paid by applicants
Council in Committee
The Council in Committee is reviewing the 2023 draft municipal and library budgets. The proposed municipal budget includes a 2% tax levy increase to meet a $4,590,590.00 requirement.
- 2% tax levy increase for the 2023 General Operating & Capital Budget
- $136,447.00 from Canada Building Fund to offset Kartuzy Road Project costs
- $342,500.00 from OCIF to offset Wilno North Road Project costs
- Wastewater System rate set at $5.21 per cubic metre
- Water System rate set at $4.86 per cubic metre
Regular Council Meeting
Council is reviewing options for implementing development charges following a public meeting regarding growth-related infrastructure costs. The agenda also includes the adoption of several new by-laws regarding staff remuneration, municipal fees, and advertising policies.
- Recommendation to adopt Development Charge Option 4
- By-Law 2023-14: Remuneration of Township Officers and Non-Unionized Staff
- By-Law 2023-15: Schedule of Fees and Charges
- By-Law 2023-16: Advertising and Digital Sign Policy
- Redevelopment update for Valley Manor Inc.
Public Meeting
The Township is holding a public meeting to consider a zoning by-law amendment for property owned by Robylin A. Bautista. The proposal seeks to rezone the land from Residential One (R1) to Commercial (C) to allow for a laundromat, a take-out restaurant, and a second-storey apartment. Staff will provide a recommendation to Council following the meeting.
- Zoning amendment for 80 Opeongo Line (Lot 184, Range B North)
- Proposed rezoning from Residential One (R1) to Commercial (C)
- Proposed development of a ground-floor laundromat and take-out eating establishment
- Proposed development of one second-storey apartment unit
- Requirement for site plan approval prior to any construction
Council in Committee
The Council in Committee is reviewing 2022 liability estimates for five waste disposal and transfer sites. The meeting also addresses waste management budgets, drinking water reports, and community facility usage.
- Review of 2022 landfill closure and post-closure liability estimates by Pinchin Ltd.
- Proposed $38,000.00 addition to the 2023 Waste Disposal Budget for hazardous waste events
- Approval of $3,464.65 in Ontario Clean Water Agency expenditure requests
- Proposed minor sport rate and fee structure for Opeongo Heritage Cup ice use
- Approval of a hybrid membership and public hours model for Lakeshore Tennis Courts
Public Meeting
The Madawaska Valley Council is holding a public meeting to discuss a background study on development charges. Watson and Associates Economists Ltd. will present an overview of the study, and the public is invited to provide oral or written comments. No official action or by-laws will be passed during this meeting.
- Presentation of the Development Charges Background Study by Watson and Associates Economists Ltd.
- Review of written comments from seven individuals/groups submitted between January 2022 and February 2023
- Discussion of legislative changes to the Development Charges Act, including Bill 23
Regular Council Meeting
The Council will review the 2022 General Ledger Department Report and the CAO Administrative Report. They are also scheduled to consider By-law 2023-11, which establishes procedures for the sale of land.
- By-law 2023-11: Procedures for the Sale of Land
- Donation Request: Barry's Bay Recreation Committee no-cost rental at PJYCC
- Road Allowance Policy review
- 2022 GL Department Report
- CAO Administrative Report
Committee of Adjustment - Minor Variance
The Committee of Adjustment is reviewing a minor variance application to increase the permitted height of a proposed garage from 5.0 metres to 5.4 metres. Staff recommend approval to allow the garage roof pitch to match the existing dwelling.
- Minor Variance Application A01/23 for 785 Tamarack Road
- Proposed garage height increase from 5.0 metres to 5.4 metres
- Requirement to issue building permit within 6 months of decision
Special Council Meeting
The Special Council meeting includes an in-camera session for council orientation and training. This session features a presentation by Integrity Commissioner Tony Fleming.
- In-camera session for Council Orientation and Integrity Commissioner presentation
- By-Law 2023-10 to confirm meeting proceedings
Public Meeting
The municipality is holding a public meeting to discuss a zoning amendment for Mahoney Medicine Professional Corporation. The proposal seeks to rezone the property from Residential One (R1) to Commercial-Exception Eight (C-E8) to allow for a retail store, a professional office, and two-storey apartment suites.
- Zoning By-law Amendment ZBLA 2023-04 for 19604 Opeongo Line
- Rezoning from Residential One (R1) to Commercial-Exception Eight (C-E8)
- Proposed development of a retail store, professional office, and two-storey apartments
- Proposed parking access from Drohan Street
Council in Committee
The Council in Committee is reviewing the 2022 operations year-end report and discussing utility performance. The meeting includes proposals for Lakeshore Tennis Club membership fees and a Barry's Bay BIA donation request.
- Extension of Automatic Aid Agreement with Hastings Highlands until April 30, 2023
- Proposal for no membership fees at Lakeshore Tennis Club in 2023
- Donation request from Barry's Bay BIA to close Highway 60 for an event
- Amendment of the Shoreline Road Allowance Bylaw
- Issuance of a business license for Beavertails Pastry
Regular Council Meeting
Council will review a concept plan for the redevelopment of Lakeshore Park in Barry's Bay. The meeting also includes several by-law readings regarding staff remuneration, council pay, and zoning amendments.
- Lakeshore Park Concept Plan presentation by Beacon Environmental
- By-Law 2023-02: Appointment of an Integrity Commissioner
- By-Law 2023-03: Appointment and remuneration of Township Officers and Non-Unionized Staff
- By-Law 2023-04: Council Remuneration
- By-Law 2023-05 and 2023-06: Zoning By-Law Amendments (Villeneuve and Baylis)
Committee of Adjustment - Minor Variance
The Committee of Adjustment is reviewing a minor variance application for a deck expansion on a waterfront property at Kamaniskeg Lake. Staff recommend approval subject to specific conditions regarding construction setbacks and environmental protection.
- Minor Variance application A11-22 (Roach) for a deck expansion
- Proposed deck to be no closer than 16 metres from the Kamaniskeg Lake high water mark
- Requirement for a sediment barrier to be installed during construction
- Requirement for a garage building permit to be issued within 6 months
Public Meeting
The Council will hear public comments regarding two zoning amendments in the Township of Sherwood. These amendments involve rezoning specific lands from Rural (RU) to Limited Service Residential (LSR) to satisfy conditions for lot additions and a severance.
- Zoning amendment for 43 Kubishack Lane to support lot additions (File No. B161/21 and B162/21)
- Zoning amendment for J. Baylis Technical Services Inc. to support a severance (File No. B83/21)
- Rezoning of shoreline road allowance from Rural (RU) to Limited Service Residential (LSR)
Council in Committee
The Council in Committee will review a waste capacity study for the Bark Lake Waste Disposal Site presented by Pinchin Ltd. The report indicates a reduced lifespan for the site due to increased fill rates. Discussion will include potential studies for new site suitability and waste management planning.
- Presentation on 2022 Bark Lake Waste Capacity Review
- Proposed $15,500 Landfill Site Suitability Assessment
- Proposed $10,000 Waste Management Planning and Waste Fill Plan
- Proposed $25,000 Waste Disposal Feasibility Study
- Approval of $5,715.02 in Ontario Clean Water Agency expenditures