Madawaska Valley public meetings in 2024
20 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Committee of Adjustment
The Committee of Adjustment will consider a minor variance application for 96 Murray Park Street that seeks to increase the maximum roof height from 5.0 m to 6.7 m. It will also consider a minor variance application for 448D Long Lake Road that seeks to reduce the minimum lot size from 4,050 m² to 3,850 m². Recommendations are to approve both applications subject to the conditions identified in the reports.
- Minor variance A-24-10 – increase roof height to 6.7 m at 96 Murray Park Street
- Minor variance A-24-11 – reduce minimum lot size to 3,850 m² at 448D Long Lake Road
Regular Council Meeting
Council will discuss a services agreement with the Ontario Clean Water Agency for Barry’s Bay facilities. The body is also considering resolutions to request provincial and federal funding redistribution for infrastructure and OPP costs.
- By-law 2024-91: Services Agreement with Ontario Clean Water Agency for Barry’s Bay water and wastewater systems
- Resolution requesting redistribution of Provincial Land Transfer Tax and GST for infrastructure funding
- Resolution requesting the Ontario Government reabsorb OPP costs for small rural municipalities
- Staff Awards Presentation at 11:00 AM
- In-camera discussion of Human Resources Audit by Kellie Howe, Cornerstones
Committee of Adjustment
The Madawaska Valley Committee of Adjustment will consider two minor variance applications. The first seeks to raise the maximum height of a detached garage at 314 Sandy Shores Trail from 5.0 m to 5.33 m. The second seeks to reduce the water setback for a reconstruction at 75 Four Wheel Drive Lane from 30 m to approximately 10 m. The committee will vote to approve or deny each application.
- Minor Variance A‑24‑08: increase detached garage height to 5.33 m at 314 Sandy Shores Trail
- Minor Variance A‑24‑09: reduce water setback to ~10 m for reconstruction at 75 Four Wheel Drive Lane
- Both applications must satisfy the four tests of a minor variance under the Planning Act
- Committee will decide to grant or deny each application
- No agency or public comments were received for either application
Council in Committee
The Council in Committee will consider several operational items, including a $22,000 private roads grant for 2025, a decision not to proceed with the Beanish Street design RFP costing $84,721.75, and approval of a second entrance permit for 120 Walker Street. It will also recommend that the township reject the County of Renfrew Road Rationalization Assessment and retain Forbes Symon of Jp2g for a $25,000 zoning bylaw review.
- Private Roads Grant 2025 recommendation for $22,000 budget allocation
- Beanish Street RFP 2024-15 not proceeded, amount $84,721.75 (HST included)
- Second Entrance Permit 2024-18 approved for 120 Walker Street
- Recommendation to reject County of Renfrew Road Rationalization Assessment
- Retention of Forbes Symon of Jp2g for $25,000 zoning bylaw review
Blue Box Transition Ad Hoc Committee
The Blue Box Transition Ad Hoc Committee will adopt its agenda and then receive updates on several key topics. Members will discuss the Service Level and Common Collection Locations (CCL) surveys due November 29, 2024, the anticipated 2025 Blue Box budget and FoodCycler program, the status of the Greenview agreement/tender, depot operations finances, non‑eligible source material management, and the promotion and education program.
- Service Level and CCL surveys with a November 29, 2024 deadline
- 2025 budget anticipated costs and FoodCycler update
- Greenview agreement/tender status and Emterra role
- Depot operations review (operations and financials)
- Promotion & education program for Blue Box service
Regular Council Meeting
The Madawaska Valley Council will adopt the agenda, approve subdivision conditions for Lakewoods Phase 3 (Application File No. 47‑T‑15003) and Chippawa Phase 2 (Application File No. 47‑T‑23001), and pass two resolutions: one urging the province to update the Municipal Elections Act before summer 2025, and another requesting provincial collaboration on a new child‑welfare funding formula. The meeting also includes the consent agenda items, confirmation of By‑Law 2024‑89, and routine reports.
- Approve township conditions for Lakewoods Subdivision Phase 3 (File No. 47‑T‑15003)
- Approve township conditions for Chippawa Subdivision Phase 2 (File No. 47‑T‑23001)
- Resolution urging the province to modernize the Municipal Elections Act by summer 2025
- Resolution requesting provincial consultation on an equitable child‑welfare funding formula (referencing a $1.59 million cut and $963,603 reduction)
- Adopt By‑Law 2024‑89 confirming the council proceedings
Council in Committee
The Council in Committee will adopt the agenda, file minutes from local recreation committees, and approve several financial items. It will authorize the Ontario Clean Water Agency expenditure of $17,160.86 across four work orders and a $3,457.24 payment to HEWSF Engineering Services. The council will also approve a donation request from the St Francis Valley Healthcare Foundation for its Tree of Lights event and pass two by‑laws: a lease agreement for the Maplehaus Canteen at the Paul J. Yakabuski Community Centre and a confirming by‑law for the meeting proceedings.
- Approve Ontario Clean Water Agency expenditure of $17,160.86 (work orders 4142209, 4050042, 4050046, 4050041)
- Approve payment of $3,457.24 (HST included) to HEWSF Engineering Services (INV00000042931)
- Approve donation request from St Francis Valley Healthcare Foundation for Tree of Lights event
- Pass By‑law 2024‑87 authorizing lease agreement with Maplehaus Rustic Banquet Hall for the PJYCC Canteen
- Pass By‑law 2024‑88 confirming the Council in Committee proceedings
Committee of Adjustment
The Committee of Adjustment will review two minor variance applications. The first concerns a new dwelling at 77 Drevnoik Road, seeking to lower the high‑water setback from 30 metres to 27 metres. The second concerns a private garage at 500 Mary Ann Lane, seeking to lower the water setback from 30 metres to 12 metres and includes conditions for a sediment barrier and a one‑year permit issuance. No public comments were received for either application.
- Minor variance – 77 Drevnoik Road – reduce high‑water setback for new dwelling from 30 m to 27 m, subject to construction per sketch and Chief Building Official approval.
- Minor variance – 500 Mary Ann Lane – reduce water setback for new garage from 30 m to 12 m, require sediment barrier, and issue building permit within 1 year, subject to sketch compliance and Chief Building Official approval.
Regular Council Meeting
The Regular Council will adopt the agenda and approve minutes from previous meetings. It will consider draft approval conditions for the Chippawa Phase 2 and Lakewoods Phase 3 subdivisions. Council will vote on a $26,880 HR review proposal from Cornerstones Management Solutions Limited. Several by‑laws will be read and passed, including a snowmobile club MOU, an electricity customer agreement, a development agreement for Lots 19‑20, and a temporary road closure for the Santa Claus Parade.
- Approve HR Review Proposal from Cornerstones Management Solutions Limited for $26,880
- By‑law 2024‑79: Authorize a Memorandum of Understanding with Peterson Pathfinders Snowmobile Club
- By‑law 2024‑80: Authorize execution of an Electricity Customer Agreement with Ontario Wholesale Energy Gas & Electric
- By‑law 2024‑81: Authorize a Development Agreement for Parts 1‑14 of Lots 19‑20, Concession 6, Jones Township
- By‑law 2024‑85: Approve temporary road closure for the Santa Claus Parade
Special Council Meeting
The Special Council will adopt the agenda, hold a closed‑session to discuss personal matters about an identifiable individual, and pass By‑law 2024-78 to confirm the actions taken at this meeting. The meeting also includes a direction to staff and an adjournment.
- Adoption of the agenda as presented
- Closed‑session (in‑camera) to discuss personal matters about an identifiable individual
- Direction to staff following the closed session
- Adoption of By‑law 2024-78 confirming the meeting’s proceedings
- Adjournment of the Special Council meeting
Public Meeting
The council is reviewing two rezoning applications to satisfy conditions for County of Renfrew severance applications. Both items are recommended for information and tentative approval at the October 16, 2024 Council meeting.
- Proposed rezoning of 7827B Palmer Road from Limited Service Residential (LSR) and Rural (RU) to Residential One (R1)
- Proposed rezoning of part of 469 Cybulski Road from Rural (RU) to Rural-Exception Forty-Two (RU-E42)
- Requirement for a 50-metre minimum front yard depth and 20-metre vegetative buffer at 469 Cybulski Road
- Application fee of $1,500.00 submitted for the Palmer Road amendment
Council in Committee
The Council in Committee is reviewing several operational contracts and infrastructure updates. Key discussions include a proposed 3.9% cost-of-living adjustment for the municipal wage grid and the awarding of a roads need study.
- Awarding RFQ 2024-12 for Roads Need Study to JP2G Consultants Inc. for $22,537.85
- Awarding Dry Hydrant Installation at Dam Lake to Crosstown Construction Inc. for $12,330 plus HST
- Proposed 3.9% COLA increase to the municipal wage grid effective January 1, 2025
- Proposed Memorandum of Understanding with Peterson Pathfinders for snowmobile trail use
- By-laws 2024-75 and 2024-76 regarding land acquisition and road allowance for Kubesheski Road
Regular Council Meeting
The Madawaska Valley Council will adopt the agenda and minutes, approve a consent agenda, and consider four by‑laws covering a septic system inspector, false‑alarm fees, park committee terms, and a park committee MOU. It will also vote on a resolution requesting MFIPPA modernization and a resolution to exempt emergency vehicles from current emission standards. A library update will be presented.
- Resolution requesting the Ministry to review MFIPPA per AMCTO recommendations (Resolution 2024‑010)
- Resolution to roll back emission standards for emergency vehicles due to cost and supply issues
- By‑law 2024‑70 appointing an alternate Septic System Inspector (David Montrose)
- By‑law 2024‑71 establishing fees for false alarms requiring fire department response
- By‑law 2024‑72 establishing the Zurakowski Park Committee Terms of Reference
Council in Committee
The Council in Committee approved a contract for construction and demolition waste grinding at Bark Lake and discussed water system operations and staff appointments. The meeting also covered financial reports and the confirmation of previous council minutes.
- Contract award: Sittler Grinding Inc. for $36,387.70 (HST) for construction waste grinding at Bark Lake
- Appointment of David Montrose as alternate Septic System Inspector
- Promotion of Michael Hubers to Captain for the North Fire Hall
- Approval of Ontario Clean Water Agency expenditure requests totaling $33,485.58
- Recommendation to retain Greenview Environmental Management for Blue Box Transition Committee services
Regular Council Meeting
The council will adopt the agenda and approve minutes from earlier meetings. It will pass several by‑laws (2024‑63 to 2024‑67 and 2024‑68), including an encroachment agreement with Gerard Rumleskie and a services agreement with GAL Power Systems for the generator at the Paul J. Yakabuski Community Centre. A joint health resolution urging Ontario to address the physician shortage will be adopted, and a presentation by the Canoe Procurement Group of Canada will be heard.
- Adopt the agenda as presented.
- Approve Council in Committee, Public, and Special Council meeting minutes from August 2024.
- Pass By‑law 2024‑63 Encroachment Agreement with Gerard Rumleskie.
- Pass By‑law 2024‑67 Services Agreement with GAL Power Systems Ottawa Ltd for the Generac generator at the Paul J. Yakabuski Community Centre.
- Adopt the AMO/OMA Joint Health Resolution urging the Province of Ontario to recognize and fund physician shortages.
Special Council Meeting
The Special Council will seek direction and approval to proceed with emergency road repairs after flash flooding on August 18, 2024. Council will review Request for Quotation 2024‑13 for Perrier Road flood reconstruction and decide on the award. The meeting will also adopt By‑law 2024‑62 to confirm the proceedings of this Special Council meeting.
- Emergency road repairs required due to flash flooding on August 18, 2024
- RFQ 2024‑13: Perrier Road flood reconstruction contract (contractor and amount not specified)
- Adoption of By‑law 2024‑62 to confirm the Special Council meeting proceedings
Special Council Meeting
The Special Council Meeting on August 16, 2024 will adopt By‑law 2024‑61 to formally confirm the actions taken at the meeting. A closed in‑camera session will be held to address staff matters, including a municipal contract for Capacity Engineering Representatives and a human‑resources update. Council will also direct staff on unspecified matters before adjourning.
- Adopt agenda as presented (Item 3.1)
- Enter closed in‑camera session to discuss Capacity Engineering contract and HR update (Item 5.1)
- Provide direction to staff on pending matters (Item 6.1)
- Adopt By‑law 2024‑61 confirming the proceedings of the special council meeting (Item 7.1)
- Adjourn the meeting (Item 8.1)
Council in Committee
The Council in Committee adopted its agenda and approved the 2023 draft financial statements. It authorized a $178,150.15 contract for crushed gravel with Bonnechere Excavating Inc. and a $92,160.54 roof replacement contract with Perth Roofing for the wastewater plant. Several by‑laws were passed, including By‑Law 2024‑55 through 2024‑59. Minutes from recent council and committee meetings were received and filed.
- Award Tender 2024‑11 Crushed Gravel to Bonnechere Excavating Inc. for $178,150.15 (incl. HST)
- Accept Tender for Wastewater Plant roof replacement by Perth Roofing for $92,160.54 (incl. HST)
- Pass By‑Law 2024‑55 (Shoreline Road Allowance), 2024‑56 (Risto Logging repeal), 2024‑57 (Suncor/Petro‑Canada lease extension), 2024‑58 (Gibson zoning amendment), 2024‑59 (Serco Canada agreement)
- Receive and approve 2023 Draft Financial Statements presented by MacKillican & Associates
- Adopt agenda and file minutes from Barry's Bay BIA, Recreation Committee, and recent council meetings
Public Meeting
The Township of Madawaska Valley is holding a statutory public meeting to review two zoning by‑law amendment applications. The first proposes to rezone 68 Blueberry Point Lane from Limited Service Residential to a new Limited Service Residential‑Exception Sixty‑Seven (LSR‑E67) zone, reducing front‑yard, side‑yard and private‑road setbacks to allow a limited‑service dwelling and septic system. The second proposes to rezone a parcel of Lots 193, Range B South adjacent to Zelneys Lake to the Limited Service Residential zone to identify private‑road access for severed lots. Draft by‑laws for both amendments will be forwarded to Council for approval at a future meeting.
- Zoning By‑law amendment for 68 Blueberry Point Lane – rezoning to LSR‑E67 with reduced front‑yard (3 m), side‑yard (1.6 m) and road setback (7 m).
- Draft by‑law for the Rumleskie amendment to be reviewed by Council at a later meeting.
- Zoning By‑law amendment for Lots 193, Range B South (H&N Enterprise) – rezoning to LSR to provide private‑road access.
- Public meeting conducted under Section 34 of the Planning Act; live‑streamed and open to public comment.
- Notice of appeal rights to the Ontario Land Tribunal as required by the Planning Act.
Committee of Adjustment
The Committee of Adjustment is considering a minor variance application to increase the maximum height of an aircraft and accessory storage building from 5.0 to 6.0 metres. Staff recommend refusing the application, arguing the structure is not a residential accessory building and does not meet water setback requirements.
- Minor Variance Application A-24-03: request to increase building height from 5.0m to 6.0m at 127 Annie Mayhew Road
- Proposed construction of a 1,680 square foot airplane hangar/storage building
- Staff recommendation to refuse Application A-24-03
- Discussion of 30-metre water setback requirement for buildings along the Madawaska River