Madawaska Valley public meetings in 2025
41 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Committee of Adjustment
The Committee of Adjustment will consider Minor Variance Application A-25-02 for the property at 130 Sandy Shores Trail. The applicant seeks to reduce the exterior side‑yard setback for an open deck, stairs and landing attached to the garage from 7.5 m to 3.0 m. The property is zoned Limited Service Residential‑E53 in a Rural area and was previously granted a variance in June 2024. The committee will apply the four Planning Act tests and then vote to grant or deny the variance.
- Minor Variance Application A-25-02 (Roche) for 130 Sandy Shores Trail – reduction of exterior side‑yard setback from 7.5 m to 3.0 m for an open deck, stairs and landing
- Property located in Part Lot 21, Plan 49M111, Geographic Township of Radcliffe; 152 m of road frontage and approximately 1.42 acres
- Zoning By‑law No. 2006‑26 LSR‑E53 requires a 7.5 m side‑yard setback; variance seeks a 3 m setback
- Prior minor variance approved on June 27 2024 (File A‑24‑05) for dwelling and garage setbacks
- Committee will vote to grant or deny the application after evaluating the four tests under Section 45(1) of the Planning Act
Regular Council Meeting
The Madawaska Valley Council will vote on the Ontario Clean Water Agency expenditure request of $33,076.11 for work orders at the Barry's Bay sewage treatment plant and water treatment plant. The meeting also includes three by‑law votes: closing part of Cezar Shoreline Road (By‑Law 2025‑106), setting the 2026 fee schedule (By‑Law 2025‑107), and authorizing an agreement with the Province of Ontario (By‑Law 2025‑108). A confirming by‑law (2025‑109) will record the meeting’s proceedings.
- Approve OCWA expenditure requests totaling $33,076.11 for work orders 4818683, 4819497, 4711674, 4789683, and 4863347 at Barry's Bay STP and WTP
- By‑Law 2025‑106: Close and stop up part of Cezar Shoreline Road allowance
- By‑Law 2025‑107: Establish the Schedule of Fees for 2026
- By‑Law 2025‑108: Authorize agreement between His Majesty the King in Right of Ontario and the Township
- By‑Law 2025‑109: Confirm the proceedings of the Regular Council Meeting of 16 December 2025
Special Council Meeting
The Special Council will consider adopting the meeting agenda as presented. It will also present Service Awards to municipal employees. The meeting includes a First Nations land acknowledgement and a declaration of pecuniary interest. The session will conclude with adjournment.
- Adopt agenda as presented
- Service Awards presentation to municipal employees
- First Nations land acknowledgement
- Declaration of pecuniary interest
- Adjournment of meeting
Council in Committee
The Council in Committee is discussing and approving several 2026 budget items, including a $24,000 grant for private roads, $62,776.91 for water facility work orders, and a new ice rental rate for the School Board.
- Approve $24,000 for 2026 Private Roads Grant program
- Approve $62,776.91 for Ontario Clean Water Agency work orders
- Approve $88.50 per hour ice rental rate for School Board
- Approve $9,630 + HST for hot water tank replacement at PJYCC
- Authorize agreement with Circular Materials Ontario for recycling calendars
Special Council Meeting
The Township of Madawaska Valley will hold a Special Council Meeting to discuss Staff-Council Relations policy and human resources updates. The meeting includes a closed session to discuss personal matters about identifiable individuals and training. The agenda also includes a recommendation to confirm the meeting proceedings via By-Law 2025-105.
- Discussion of Staff-Council Relations policy and HR matters
- Closed session to discuss personal matters about identifiable individuals
- Recommendation to confirm proceedings via By-Law 2025-105
- Live-streaming of proceedings on municipal YouTube channel
- In-person attendance available at Municipal Office, 85 Bay Street
Regular Council Meeting
Council is meeting to decide on several new by-laws regarding municipal asset management and emergency planning. The body is also considering resolutions to support the removal of GST/HST on new homes and the implementation of a 2+1 highway program on Highways 17 and 11.
- By-Law 2025-98: Adoption of an Asset Management Plan for all tax supported assets
- By-Law 2025-99: Adoption of a Water System Financial Plan
- By-Law 2025-101: Adoption of an Emergency Management Program and Emergency Response Plan
- Resolution to support removing GST/HST from new homes to increase housing affordability
- Resolution supporting a 2+1 highway design for Highways 17 and 11
Public Meeting
At the November 4 public meeting, the Township of Madawaska Valley reviewed Zoning By‑law Amendment Application ZA‑2025‑05 for 22 Dovetail Road. The amendment proposes to lower the required minimum lot frontage in the Rural (RU) zone from 30 metres to 25 metres to meet conditions of County of Renfrew consent B29/25(2). Council is asked to receive the report and direct staff to bring a final by‑law to the November 18 regular council meeting for approval. No public or agency comments were received on the application.
- Zoning By‑law Amendment ZA‑2025‑05 (Mathys) for 22 Dovetail Road – reduce minimum lot frontage from 30 m to 25 m
- County of Renfrew consent application B29/25(2) approved on September 26 2025
- Severance of two lots: Lot 1 (2.05 ha, 35 m frontage) and Lot 2 (2.15 ha, 25 m frontage)
- Council recommendation to forward a final by‑law to the November 18 meeting for approval
- No public or agency comments received as of the meeting date
Council in Committee
The Council in Committee will hear a presentation from Splashtown Waterparks regarding a proposed inflatable water park in Barry's Bay. The committee is also set to approve funding for the Crooked Slide Park chute and walkway design, as well as funds for the Waste & Recycle Transition Project.
- Splashtown Waterparks presentation for Barry's Bay
- Approval of $32,515.75 for Crooked Slide Park chute and walkway design
- Approval of $15,000 for Waste & Recycle Transition Project
- Discussion on 2026 Schedule of Fees
- Approval of By-laws 2025-94, 2025-95, and 2025-96
Special Council Meeting
The Special Council will receive an update on the township's Blue Box recycling transition, including contracts with Circular Materials Ontario and Miller Waste Systems. Council will vote to dissolve the Blue Box Transition Ad‑Hoc Committee now that its mandate is complete. A by‑law (2025‑93) will be adopted to confirm the proceedings of this meeting. An in‑camera session will be held to educate and train members on the transition.
- Blue Box recycling transition update – contracts with Circular Materials Ontario and Miller Waste Systems for curbside collection
- Dissolution of the Blue Box Transition Ad‑Hoc Committee
- Adoption of By‑law 2025‑93 confirming the meeting proceedings
- In‑camera session to educate/train council members on the transition
- Direction to staff on next steps for the Blue Box program
Special Council Meeting
The Special Council will be briefed on recent updates to the Ontario Planning Act and how they may affect the Zoning By‑Law 2006‑26 during a closed‑session discussion. The meeting will also adopt By‑Law 2025‑91 to formally confirm the proceedings of this Special Council session. An In‑Camera session will be entered to consider matters related to educating or training council members as permitted under the Municipal Act.
- Closed‑session discussion of Planning Act updates and implications for Zoning By‑Law 2006‑26 review
- Adoption of By‑Law 2025‑91 confirming the Special Council meeting proceedings
- Entry into In‑Camera session to discuss "educating or training the members" per the Municipal Act
- Adoption of the agenda as presented
- No delegations or presentations were scheduled
Regular Council Meeting
The Madawaska Valley Council will consider several by‑law motions, including By‑Law 2025‑87 to name and rename highways, streets and private roads, By‑Law 2025‑88 for a temporary Santa Claus Parade road closure, and By‑Law 2025‑89 to close a portion of a road along Albert Lake. The council will also vote on a recommendation to register three members for the ROMA Conference in January 2026, charging the expense to the General Administration Budget‑Conference & Training. A presentation from Lakeland Solutions on installing Level 3 EV chargers at Zurakowski Park and the Visitor Information Centre will be discussed, with a proposed 12‑year lease of four parking spots.
- By‑Law 2025‑87 – naming and renaming highways, streets, private roads and island properties
- By‑Law 2025‑88 – temporary road closure for the Santa Claus Parade
- By‑Law 2025‑89 – closing and stopping up part of a road along Albert Lake
- ROMA Conference registration for three council members, expense from General Administration Budget‑Conference & Training
- Lakeland Solutions EV‑charging proposal: 2 Level 3 chargers, 12‑year lease of four parking spots, $0.62‑$0.69 per hour usage rate
Council in Committee
The Council in Committee meeting will discuss and vote on several operational items, including the approval of $20,017.47 in Ontario Clean Water Agency work orders and the revision of the Road Naming Bylaw. The committee will also receive updates on waste management, fire services, and a delegation regarding electric vehicle charging infrastructure.
- OCWA expenditure requests of $20,017.47
- Road Naming Bylaw Revision
- Lakeland Solutions EV Charging delegation
- Collection Calendar Change Request
- Wilno Waste Transfer Site ECA changes
Special Council Meeting
The Special Council will consider adopting the agenda, approving the July 14 minutes, and reviewing the 2024 financial statements presented by MacKillican & Associates. A closed‑session will be held to discuss training, personnel matters, and potential litigation. The council will vote on By‑Law 2025-84, which confirms the proceedings of this special meeting.
- Adopt the agenda as presented
- Approve Special Council minutes from July 14, 2025
- Review 2024 financial statements prepared by MacKillican & Associates
- Closed‑session to discuss training, employee matters, and litigation
- Adopt By‑Law 2025-84 confirming the special council meeting proceedings
Public Meeting
The Committee of Adjustment is meeting to decide on a minor variance application for a property at 262 Ohio Road. The applicant seeks to build a 44.6 square metre open deck that would be 20.5 metres from the Madawaska River, which is less than the required 30-metre setback.
- Minor Variance Application A-25-01 (Parcher) for a new open deck at 262 Ohio Road
Regular Council Meeting
The Regular Council will adopt the agenda and approve minutes from recent meetings. It will consider applying for 2026/2027 Connecting Link funding and grant a parish permission to sell raffle tickets. Several by‑laws will be voted on, including one that authorizes electronic and optical‑scanner voting for the 2026 election. A closed‑session will address personal matters of municipal staff.
- By‑Law 2025-82: authorize in‑person voting, electronic internet voting and optical‑scanner tabulators for the 2026 municipal election
- By‑Law 2025-80: authorize execution of an agreement between Kerry Nelson Boehme and Lynne‑Michelle Yantha and the township
- By‑Law 2025-81: accept certification of completion and delete inhibiting order R E328007 for Lakewoods Subdivision Phase II
- Permission for the Parish of St. Matthew the Apostle to sell raffle lottery tickets within the township
- Recommendation to apply for Connecting Link Funding for the 2026/2027 intake
Council in Committee
The Council in Committee is reviewing several operational expenditures, including waste management contracts and facility repairs. The body is also discussing alternative voting methods for the 2026 municipal elections and a road reconstruction agreement with the County of Renfrew.
- Tender MV2025-12 for Construction and Demolition Grinding to Sittler Grinding Inc. for $59,505.80
- Combermere Community Centre AC unit relocation quotes from Valley Refrigeration ($42,850 + HST) and SP Masonry ($5,400 + HST)
- Estimated $32,000 for sidewalk/curb rehabilitation along Siberia Road
- Ontario Clean Water Agency expenditure requests totaling $2,088.31 for Barry's Bay WPCP
- By-Law 2025-78 for the realignment and reconstruction of County Road 62 (Bay Street) at Highway 60 (Opeongo Line)
Special Council Meeting
The Special Council will be briefed on recent changes to the Ontario Planning Act and their impact on Zoning By‑Law 2006‑26. A closed‑session will consider staff direction on the review and adopt By‑Law 2025‑77 confirming the meeting’s proceedings. The agenda also includes adoption of the agenda, a declaration of pecuniary interest, and adjournment.
- Review of Planning Act updates and implications for Zoning By‑Law 2006‑26
- Closed‑session discussion on staff education/training related to the review
- Direction to staff regarding the Zoning By‑Law review
- Adoption of By‑Law 2025‑77 to confirm the meeting’s proceedings
- Adoption of the agenda
Regular Council Meeting
The Madawaska Valley Council will adopt the agenda and approve minutes from the August 6 public meeting. It will discuss a zoning by‑law amendment (ZA‑2019‑25) as an information item and consider the mayor’s request to sign a letter of intent for the Canadian Re‑Nature School Program. Several by‑laws will be presented, including amendments to existing bylaws, a lease for the Paul J. Yakabuski Community Centre canteen, and an agreement with Automotive Materials Stewardship.
- Adoption of the Regular Council agenda
- Approval of public and council‑in‑committee minutes from August 6, 2025
- Zoning By‑Law Amendment Application ZA‑2019‑25 (Talukder) presented as information
- Mayor’s request to sign a letter of intent supporting the Canadian Re‑Nature School Program
- By‑laws to amend By‑law 2006‑26, lease "What the Fudge" for the PJYCC canteen, and agreement with Automotive Materials Stewardship
Public Meeting
The township is reviewing Zoning By‑Law Amendment ZA‑2025‑03, which would rezone Concession 14, Lots 23 & 24 from Rural (RU) to Rural with Exception (RU‑EX) to limit the three severed parcels to hunting and fishing camps. Council will receive a report on the amendment and is asked to direct staff to prepare a final by‑law for a vote at the regular council meeting on August 19 2025. The public meeting provides notice, allows comments, and informs attendees of appeal rights under the Planning Act.
- Rezoning of Concession 14, Lots 23 & 24 to Rural‑EX to restrict three parcels to hunting/fishing camps
- Zoning By‑Law Amendment Application ZA‑2025‑03 (Cybulski) submitted
- Council recommendation to bring a final by‑law to the August 19 2025 regular meeting for approval
- Condition requiring an agreement with the township for access over an unopened road allowance before camp construction
- Public meeting notice: written comments due by August 5 2025; virtual link request by August 5 2025
Council in Committee
The Council in Committee is reviewing infrastructure contracts, water agency expenditures, and 2026 election voting methods. The body is also discussing development agreements for properties on Hopefield Road and Kubesheski Road.
- Awarding Tender MV2025-10 for Connecting Link Improvements to MWS Construction Ltd. for $288,948.91
- Ontario Clean Water Agency (OCWA) expenditure requests totaling $33,834.37 and $30,038.56
- Agreement with VOATZ services for 2026 Municipal Elections in the amount of $18,101.13
- Canteen operation at PJYCC 2025-26 season proposal by What the Fudge Barry's Bay for $500 monthly rent
- Proposed development agreements for Part Lot 21, Concession 10, Hopefield Road and 60 Kubesheski Road
Special Council Meeting
Council will meet in a closed session to receive a final report from Cornerstone regarding an HR Audit Organizational Chart and Wage Grid Review and Market Analysis. The body will also discuss municipal contract obligations for Capacity Engineering and provide direction to staff.
- Cornerstone HR Audit Organizational Chart and Wage Grid Review and Market Analysis
- Capacity Engineering municipal contract obligations
- By-Law 2025-64 to confirm meeting proceedings
Regular Council Meeting
The Madawaska Valley Council will adopt the agenda, hold a closed session on confidential matters, and consider several reports. Key decisions include approving a $6,538.56 contract with Jp2g Consultants Inc for water tower repair design, authorizing a donation for the 2025 CO Blitz, and allowing swim instruction at the public docks in Combermere. The meeting also includes multiple by‑law approvals covering subdivision agreements, council appointments, health and safety policy, and a memorandum of understanding with Station Keepers MV.
- Approve $6,538.56 contract with Jp2g Consultants Inc for Water Tower Repair Design (RFP File #MV2025-08)
- Approve donation request for the 2025 CO Blitz community event
- Authorize use of public docks in Combermere for Swim 2025 instruction
- By‑Law 2025-56: Authorize execution of Subdivision Agreement for Lakewoods Phase 3
- By‑Law 2025-60: Establish MOU with Station Keepers MV for Barry's Bay Railway Station use
Council in Committee
The Council in Committee will review and recommend approval of an Ontario Clean Water Agency expenditure of $12,509.86 for work orders at the water and wastewater plants. It will also consider hiring a probationary firefighter for the North Hall, a development agreement for 42272 Combermere Road, a tree removal at Combermere Methodist Cemetery, and adoption of a Health and Safety Policy Manual as a by‑law.
- Approve OCWA expenditure of $12,509.86 for water plant work order 5972 and wastewater plant work order 5979
- Recommend hiring Jacob Dombroskie as a probationary firefighter for the North Hall
- Direct staff to bring forward a by‑law authorizing a development agreement with Calvin and Katlyn Hudder for 42272 Combermere Road
- Approve expense for a tree removal company at the Combermere Methodist Cemetery (unbudgeted item)
- Direct preparation of a by‑law to adopt the Health and Safety Policy Manual as corporate policy
Special Council Meeting
The Township of Madawaska Valley will decide how to fill a vacant council seat by July 9, 2025. Staff presented two options: an appointment process with public applications or a direct appointment by council members. The meeting will also include closed-session training on governance.
- Vacant Councillor Seat Options Report (Option 2b and 2c)
- Closed session for governance training
- By-Law 2025-53 to confirm meeting proceedings
- Deadline for applications: June 11, 2025
- Live-streaming of proceedings on municipal YouTube
Regular Council Meeting
The Madawaska Valley Council will adopt the agenda, approve recent meeting minutes, and consider a consent agenda that includes a resolution opposing the province's expansion of Strong Mayor Powers. The council will also hear a presentation on a proposed Lighting Pollution By-law and consider two by‑law items (2025‑51 and 2025‑52) and a report on options for filling a vacant council seat.
- Resolution in support of opposition to Strong Mayor Powers (Consent Agenda item 12.2)
- By‑Law 2025‑51 to amend By‑Law 2006‑26 for ZBLA Lakewoods Kropf
- By‑Law 2025‑52 to confirm the proceedings of the May 21, 2025 meeting
- Presentation of a proposed Lighting Pollution By‑law by Gary Sugar (Agenda item 7.1)
- Vacant Council Seat Options Report recommending a process to fill the vacancy (Agenda item 10.1)
Special Council Meeting
The Special Council Meeting focuses on the transition of David Shulist from Councillor to Mayor. Council will discuss declaring a Councillor seat vacant and appointing Mayor Shulist to various committees and the County of Renfrew Upper-Tier.
- Declaration of a Councillor seat as vacant effective May 9, 2025
- Appointment of David Shulist to the Mayor seat
- Appointment of Mayor David Shulist as Chairperson for Planning, Fire, Finance and Administration, and OPP Board committees
- Appointment of Mayor David Shulist as the County of Renfrew Upper-Tier Appointee
- By-Law 2025-50 to confirm the proceedings of the May 9, 2025 meeting
Public Meeting
The Township of Madawaska Valley is holding a public meeting to discuss a zoning by-law amendment for the Lakewoods Phase III subdivision. The proposal would rezone the subject lands from Rural to Residential One with Exception to require site plan approval and reduce the minimum lot frontage for one lot from 30 metres to 12 metres.
- Rezoning of Concession 11, Pt Lot 13 & 14 from Rural to Residential One with Exception (R1-EX)
- Reduction of minimum lot frontage from 30 metres to 12 metres for Lot 6
- Requirement for site plan approval prior to development
- Public meeting under Section 34 of the Planning Act
- Council to bring forward a final by-law to the May 21, 2025, Regular Meeting
Council in Committee
The Committee will adopt the agenda and approve minutes from recent Board meetings. It will recommend to Council the approval of a $115,739 contract with Summers Bros Motors Ltd for two half‑ton trucks, and a $27,585.97 expenditure request from the Ontario Clean Water Agency for water and wastewater work orders. Additional recommendations include hiring a probationary firefighter, declaring the Mayor seat vacant and outlining a replacement process, and approving a $20,000 service contract with Agile Infrastructure Ltd for the Municipal Asset Management Plan.
- Approve Request for Proposal 2025-09 for two half‑ton trucks, Summers Bros Motors Ltd, $115,739 (HST included)
- Approve Ontario Clean Water Agency expenditures totaling $27,585.97 for water and wastewater work orders
- Approve hiring of Nicole Byers as a probationary firefighter for the South Hall
- Declare the Mayor seat vacant effective May 6, 2025 and recommend a process to fill the vacancy
- Approve $20,000 contract with Agile Infrastructure Ltd for updates to the Municipal Asset Management Plan
Special Council Meeting
Madawaska Valley Council is meeting to appoint Ernie Peplinski to a vacant Councillor seat, assign him to committees, and confirm the meeting's proceedings via By-law 2025-46.
- Appointment of Ernie Peplinski to vacant Councillor seat
- Peplinski appointed Chair of Committee of the Whole: Operations and Water/Wastewater
- Peplinski appointed Council rep for Affordable Housing Alliance Ottawa Valley Community Group
- By-law 2025-46 to confirm proceedings of April 28, 2025 meeting
- In-camera session scheduled for 'educating or training members'
Regular Council Meeting
The Council will consider establishing 2025 municipal tax rates and approving several service agreements. The meeting includes a proposed resolution supporting the County of Renfrew's position on U.S. tariffs and a delegation regarding a demographic survey.
- By-Law 2025-42 to establish 2025 Municipal Tax Rates
- Proposed $2,000 bursary to Madawaska Valley District High School for the 2025 school year
- By-Law 2025-39 for temporary road closures for Bay Day on May 17, 2025
- Agreements with GovStack, Product Care Association of Canada, and 4SafeCom
- Resolution supporting County of Renfrew's call for protections against U.S. tariffs
Council in Committee
The Council in Committee will adopt the agenda and file recent local board minutes. It will approve several major road‑construction tenders, hire two probationary firefighters, and endorse a new website agreement. The committee will also accept a plan to use in‑person and internet/telephone voting for the 2026 municipal and school board elections. Additional items include a donation request for the Wilno Heritage Society and a cash transfer for elevator maintenance.
- Approve Tender 2025-01: Hopefield Road Reconstruction to Greenwood Paving Ltd. for $577,755.55 (HST included) and draw $70,287 from the Roads Construction Reserve.
- Approve Tender 2025-02: Peter Street Culvert Replacement to MWS Construction Ltd. for $124,435.60 (HST included).
- Approve Tender 2025-04: Surface Treatment to Greenwood Paving Ltd. for $233,401.50 (HST included) and draw $70,000 from the Road Construction Reserve.
- Hire Brandon Hammer (North Hall) and Alastair Watson (South Hall) as probationary firefighters, conditional on onboarding documentation.
- Accept GovStack website quotation: $14,879 + HST one‑time cost and $7,414 + HST annual fee; direct staff to bring a by‑law for the agreement to the next Regular Council meeting.
Regular Council Meeting
The council will approve the meeting agenda and adopt several minutes. It will accept the transfer of a gravel‑pit permit on Highway 62 (Combermere Road) and consider discontinuing post‑closure monitoring at the Paugh Lake, Barry's Bay and Wilno waste sites. Two resolutions will be adopted: one requesting the province reconsider an amendment to the Ontario Heritage Act, and another endorsing the federal and provincial call to buy Canadian goods.
- Accept transfer of Gravel Pit Permit #606261 on Highway 62 Combermere Road
- Recommend discontinuing post‑closure monitoring at Paugh Lake Waste Disposal Site
- Recommend discontinuing post‑closure monitoring at Barry's Bay Waste Disposal Site
- Recommend discontinuing post‑closure monitoring at Wilno Waste Transfer Site
- Resolution endorsing the federal and provincial call to buy Canadian products
Special Council Meeting
The Special Council will decide whether to accept the draft 2024 Annual Monitoring Report for the five township waste disposal sites: Bark Lake, Radcliffe, Wilno, Barry's Bay and Paugh Lake. It will also direct the Operations Manager to forward the resolution to Pinchin Ltd. to finalize the reports and meet the 2025 Ministry of Environment, Conservation and Parks reporting deadline. Additional items include a waste‑management presentation, an in‑camera session on a personal HR matter, and the adoption of By‑Law 2025‑29 confirming the meeting proceedings.
- Accept draft 2024 Annual Monitoring Report for Bark Lake, Radcliffe, Wilno, Barry's Bay and Paugh Lake
- Direct Operations Manager to send resolution to Pinchin Ltd. to finalize reports for MECP 2025 deadline
- In‑camera session to discuss a personal matter concerning a municipal employee
- Adopt By‑Law 2025‑29 confirming the Special Council meeting proceedings
- Waste Management presentation covering monitoring results and feasibility study
Public Meeting
The council will receive a report on Zoning By‑law Amendment 2025‑01 (Hudder) and may direct staff to bring a final by‑law to the March 18, 2025 regular council meeting for approval. The amendment proposes rezoning the property at Concession 3, Pt Lot 24 (42272 Combermere Road) from Residential One‑Exception 30 to Residential One for the retained lot and to Highway Commercial‑Exception for the severed lot, limiting the latter to a commercial garage. The meeting will also include a notice of appeal rights under Planning Act Section 34. No public comments were received.
- Rezoning of 42272 Combermere Road (Concession 3, Pt Lot 24) from R1‑E30 to R1 for the retained lot
- Rezoning of the severed portion to Highway Commercial‑Exception (HC‑Ex) permitting only a commercial garage
- Council to receive report on Zoning By‑law Amendment 2025‑01 (Hudder) as information
- Council to direct staff to bring a final by‑law to the March 18, 2025 regular council meeting for approval
- Public notified of appeal rights under Planning Act Section 34 (11) and (19)
Council in Committee
The Council in Committee meeting will finalize the 2025 municipal budget, water and wastewater system budgets, and curbside pickup rates. The committee also discussed a vacant council seat and approved several by-laws and policy amendments.
- Adoption of 2025 Municipal Budget (By-law 2025-24)
- Adoption of 2025 Water System Budget and Rates (By-law 2025-26)
- Adoption of 2025 Wastewater System Budget and Rates (By-law 2025-27)
- Adoption of 2025 Curbside Pickup Transfer Station Budgets and Rates (By-law 2025-25)
- Appointment process for vacant council seat
Regular Council Meeting
Council will consider a large volume of by-laws covering road closures, development agreements, and municipal fee schedules. The body will also discuss new guidelines and procedures for the procurement of goods and services.
- By-law 2025-18 to establish a new Schedule of Fees
- By-laws 2025-16 and 2025-17 regarding procurement of goods and services guidelines and policies
- Development agreements for 75 Four-Wheel Drive Lane and 577 Babinski Road
- By-law 2025-15 to acquire and dedicate land as a public highway for Hasanville Community Association
- By-law 2025-19 to adopt a Municipal Alcohol Policy
Special Council Meeting
The Special Council will review and vote on the 2025 draft municipal budget. Recommendations include allocating $128,610 from the Canada Building Fund to gravel resurfacing projects and $229,472 from the Ontario Community Infrastructure Fund to the Hopefield Road Reconstruction Project. The council will also approve rate increases for the Transfer Station, curbside pickup, water and wastewater services, and adopt the overall operating and capital budgets with a General Levy of $4,950,727. A confirming by‑law (2025‑06) will be passed to formalize the meeting proceedings.
- Allocate $128,610 Canada Building Fund to Gravel Resurfacing Project
- Allocate $229,472 Ontario Community Infrastructure Fund to Hopefield Road Reconstruction Project
- Approve 2025 Transfer Station Area Rate increase (percentage unspecified)
- Approve 2025 Municipal Operating and Capital Budgets with $4,950,727 General Levy
- Pass By‑law 2025‑06 confirming the Special Council meeting
Public Meeting
The municipality is holding a public meeting to hear support and opposition regarding proposed changes to the Building Fee Schedule. Council will consider these increases to ensure the Building Department remains self-funded and does not rely on general taxation. Final adoption of the fees is scheduled for the February 19, 2025, Regular Meeting of Council.
- Residential new construction/renovation fee increase from $0.65 to $0.75 per sq. ft.
- Commercial new construction/renovation fee increase from $0.70 to $0.80 per sq. ft.
- Plumbing Permit fee increase from $100.00 to $200.00
- Excavation Permit fee increase from $100.00 to $200.00
- Sewage System Class 2 and 3 C of A fee increase from $200 to $300
Council in Committee
Council in Committee will discuss the 2025 Madawaska Valley Public Library draft budget and 2024 landfill capacity and liability estimates. The body is also considering several development agreements and the appointment of the Barry's Bay BIA Executive.
- Draft 2025 Library Budget with requested operating grant of $178,220.85
- Development Agreements for 75 Four-Wheel-Drive Lane and 577 Babinski Road
- Road Transfer Agreement for Severance Application No. B117/22 (Hasanville Community Association)
- Appointment of the 2025-2027 Barry's Bay Business Improvement Area (BIA) Executive
- By-law 2025-04 regarding an Interim Tax Levy
Special Council Meeting
The Special Council will adopt By-law 2025-03 that formally confirms the actions taken at this meeting. It will also approve the agenda, enter a closed (in‑camera) session for confidential matters, and direct staff to follow the council's directions. The meeting will conclude with an adjournment.
- Adopt agenda as presented (Item 3.1)
- Enter In‑Camera session to discuss confidential information (Item 5.1)
- Direction to staff as recommended (Item 6.1)
- Pass By‑law 2025-03 confirming the meeting’s proceedings (Item 7.1)
- Adjourn the meeting (Item 8.1)
Council in Committee
The Council in Committee is reviewing several operational expenditures and planning amendments. Key discussions include awarding a heating system contract, approving water agency payments, and addressing zoning and road allowance requests.
- Contract for municipal office heating system replacement awarded to Welk Electric Ltd for $24,826.10
- Two Ontario Clean Water Agency (OCWA) expenditure requests totaling $31,823.21
- Proposed removal of Holding Provision (H) for lands in Lot 8, Concession 3, Radcliffe (ZA-2024-11)
- Governance excellence workshop training for Council and Staff costing $4,375.18
- Lease extension agreement for the Parole Office at 43 Dunn Street (By-law 2025-01)