Meaford public meetings in 2021

Committee of Adjustment

The Committee of Adjustment will hold public meetings to consider two consent applications: B11-21 to sever a lot at 303007 and 303011 Grey Road 15 in Leith, and B31-21 to sever a lot at 145 Boucher Street East. Staff recommend approval of B11-21 subject to conditions. The agenda also includes adoption of previous minutes and routine business.

• Consent B11-21: sever 0.6 ac lot with cottage at 303007/303011 Grey Road 15, accessed via private easement
• Consent B31-21: sever lot at 145 Boucher Street East, applicant Gilas/Rainmaker Estates
• Public meetings for both applications at Meaford Hall, with remote participation via Zoom
• Adoption of minutes from November 24, 2021 meeting

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors adopted its 2022 budget of $3,452,031.00, along with a matching levy of $37,056.00 and a non-matching levy of $1,520,574.08. The Board also endorsed the GSCA Transition Plan required by Ontario Regulation 687/21 and approved the 2022 meeting schedule and interim planning and permits fee schedule. All motions carried; no substantive items were denied or tabled.

• Adopted 2022 budget of $3,452,031.00 (Carried; recorded vote: 10 Yay, 0 Nay, 1 Absent)
• Adopted matching levy for 2022 of $37,056.00 (Carried; recorded vote: 10 Yay, 0 Nay, 1 Absent)
• Adopted non-matching levy for 2022 of $1,520,574.08 (Carried; recorded vote: 10 Yay, 0 Nay, 1 Absent)
• Endorsed GSCA Transition Plan and directed CAO to forward it to municipalities and MECP (Carried)
• Approved 2022 Board meeting dates (Carried)
• Approved 2022 interim planning and permits fee schedule effective January 1, 2022 (Carried)
• Directed CAO and Manager of Financial Services to complete a new investment questionnaire and leave funds on deposit with BMO (Carried)
• Received Cedar Harvesting report 063-2021 as information (Carried)

Council

Council is tabling the 2022 draft budget for review and will hear presentations from the Meaford Hospital Foundation and Save Georgian Bay. Decisions include acquiring 116 William Street, approving a $7,500 grant for 92 Sykes Street North, and passing an interim tax levy by-law. The agenda also includes routine items like records retention, a salary market review, and a Memorial Park Master Plan endorsement.

• Tabling of 2022 Draft Budget (tax-supported, user-supported, capital)
• By-law 2021-91: Acquisition of 116 William Street
• CAO2021-24: CIP Grant of $7,500 for 92 Sykes Street North
• By-law 2021-93: 2022 Interim Tax Levy
• CAO2021-23: 2022 Salary Framework with 1% economic increase

Bognor Hall Community Board

The Bognor Community Centre Board approved its November 2021 minutes and accepted the treasurer's report, which showed an October balance of $20,708.02. The board voted to purchase 6 toilets meeting building code at the best possible price, plus tax, for the lower washroom renovations. It also received updates on hall repairs, snow plowing, and the municipal budget process, and agreed to inspect the old bulletin board before deciding whether to replace it.

• Approved Nov 2, 2021 minutes (motion carried)
• Accepted treasurer's report as presented (motion carried)
• Approved purchase of 6 building-code-compliant toilets at best possible price, plus tax (motion carried)
• Old bulletin board to be inspected; new one procured only if not salvageable

Heritage Advisory Committee

The Heritage Advisory Committee will consider a heritage designation report for 205294 Highway 26 and review permits issued under delegated authority, including a sign replacement at Meaford Hall and a new projecting sign at 8 Sykes St N. The agenda also includes a pre-consultation for a heritage permit at 29 Sykes Street North and approval of previous minutes.

• Heritage designation report for 205294 Highway 26 (Jim Sullivan)
• Permits issued under delegated authority: H09-21 Meaford Hall sign replacement, H10-21 8 Sykes St N new sign, H11-21 159 Sykes St N window replacement
• Heritage permit pre-consultation for 29 Sykes Street North
• Approval of minutes from October 13, 2021 meeting

Council

Meaford Council is meeting to decide on several items, including the permanent continuation of the paid parking program at Memorial Park and its expansion to David Johnson Park and Meaford Harbour. They will also consider a zoning amendment for 245350 22nd Sideroad, appoint a treasurer, and adopt a new Council Remuneration Policy. Other items include endorsing the Memorial Park Master Plan, accepting a land donation at 116 William Street, and approving a salary framework for 2022.

• By-law 2021-86: Council Remuneration Policy, setting salaries (Mayor $45,400, Deputy Mayor $30,700, Councillor $24,500)
• By-law 2021-87: Consent Agreement for 206663 Highway 26
• DEV2021-42: Support 1-year extension for Meaford Haven Draft Plan Approval (848 Sykes Street North)
• COM2021-25: Approve permanent paid parking at Memorial Park, expand to David Johnson Park and Meaford Harbour
• DEV2021-43 & By-law 2021-88: Zoning amendment for 245350 22nd Sideroad

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors will hold a regular meeting via Webex on November 24, 2021, at 1:15 p.m. The agenda includes routine approvals, consent agenda items, and several business items covering budget, investments, reserve funds, recruitment, land use revenue, trail data, property signs, a management plan, carbon credits, forestry tenders, and program updates. The board will also move into closed session to discuss litigation, solicitor-client privilege, and CAO performance goals.

• Q3 Budget Update (Attachment #7)
• Reserve Funds Update – Resolution (Attachment #9)
• Carbon Credit Review – Resolution (Attachment #16)
• Kolapore 97 Tender – Resolution (Attachment #18)
• Skinners Marsh – McNab Lake Tender Exemption – Resolution (Attachment #19)

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider Consent Application B30-21, which requests permission to sever a vacant parcel of about 0.8 hectares (2 acres) for a lot addition to the abutting residential property at 143226 Superior Street. The meeting will also include routine items such as adopting previous minutes and disclosing any pecuniary interests. The agenda is otherwise procedural, with no other substantive applications listed.

• Consent Application B30-21 by applicant Burr for land at 143198 Superior Street, former Township of Sydenham, to sever ~0.8 ha for lot addition
• Public meeting with option to attend in-person at Meaford Hall or via Zoom; registration required by noon on November 24, 2021
• Adoption of minutes from October 27, 2021 meeting
• Next meeting tentatively scheduled for December 22, 2021 at 3 PM

Council

The Council of the Municipality of Meaford is holding a public meeting to consider a revised zoning by-law amendment (Z08-21) for the property at 439001 Sydenham-Lakeshore Drive. The applicant originally sought to rezone the land to allow three residential apartments, but has revised the application to permit four units, matching the current use. The meeting is scheduled for November 22, 2021 at 5:00 p.m. at Meaford Hall, with remote participation via Zoom. Public comments are invited, and registration is required by noon on the meeting day.

• Public meeting for Zoning By-law Amendment Z08-21 at 439001 Sydenham-Lakeshore Drive
• Proposed rezoning from Hamlet Commercial (C5) to Hamlet Residential Exception Zone (R5-289)
• Revised application seeks to legalize four residential apartment units in the former Annan General Store
• Proposal subject to site plan approval for parking and encroachment agreement
• Public comments accepted in writing, in-person, or via Zoom; registration required by noon on November 22, 2021

Meaford Public Library Board

The Meaford Public Library Board will meet to adopt the October pay sheets and discuss updates on library service delivery, including possible Sunday opening hours for 2022, the strategic planning sub-committee, a reconciliation and land use statement, the 2022 budget, and trustee appointments for 2023. The agenda is largely routine, with reports from the chair, CEO, and committees.

• Adoption of October 2021 pay sheets as submitted by the Treasurer
• Discussion of 2022 Library Sunday opening hours
• Update on Meaford Public Library 2022 Budget
• Update on Library Board Trustees for 2023
• Update on Reconciliation and Land Use Statement

Council

Meaford Council is deciding whether to decline Alex's Gas Bar's offer to buy municipal land and instead negotiate a lease, and whether to approve in principle a new Infrastructure Renewal Fee for unconnected lots fronting water/wastewater systems. Council will also consider several by-laws, including establishing a Well-being Advisory Committee and a lease with SCP Properties Inc. The agenda includes routine items like minutes and committee updates.

• Decline Alex's Gas Bar land purchase offer; negotiate lease for U-haul storage
• Approve in principle Infrastructure Renewal Fee (up to $775/year for ~210 unconnected lots)
• Submit MTO Connecting Links application for Sykes Street North Structure 037 rehabilitation
• By-law 2021-83: Lease agreement with SCP Properties Inc for portion of 278 Cook Street
• Pre-budget approval for fire rescue vehicle purchase: $190,000 (single source award $180,263.25 to Dependable Truck and Tank Ltd.)

Council

Meaford Council is holding a statutory public meeting to hear comments on a revised zoning by-law amendment (Z04-21) and plan of condominium (42CDM-2021-02) for the former industrial lands at 226 Boucher Street and adjacent parcels. The revised proposal reduces the number of residential units from 206 to 169 and hotel suites from 90 to 78, and includes a five-storey hotel and spa, townhouses, and an apartment building. The meeting is the second public meeting for this application, and public input will inform Council's decision.

• Revised zoning by-law amendment Z04-21 and plan of condominium 42CDM-2021-02 for 226 Boucher St. E and adjacent lands
• Proposal includes 78 hotel units, 21 two-storey townhouse units, 88 waterfront townhouse units, and 60 apartment units (169 total residential units)
• Reduction from original proposal: 37 residential units and 12 hotel suites removed
• Site is approximately 2.42 hectares (6.0 acres), with municipally-owned waterfront remaining public
• Public comments accepted until decision; registration required to speak at the meeting

Council

This is a procedural meeting consisting solely of a closed-session training by the Integrity Commissioner on the Code of Conduct, councillor and staff roles, governance practices, and handling sensitive topics like workplace mental health. No decisions or public business are on the agenda.

• Closed session training with Integrity Commissioner on Code of Conduct and governance

Accessibility Advisory Committee

Council passed By-law 2024-05 to establish the Municipality of Meaford Accessibility Advisory Committee, adopting its Terms of Reference and repealing the previous by-law (2015-01). The committee will advise Council on accessibility matters under the Accessibility for Ontarians with Disabilities Act, with at least 50% of members self-identifying as having a disability.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference
• Repeals By-law 2015-01
• Committee to consist of up to seven voting members, with at least one Council member
• At least 50% of members must self-identify as having a disability
• Meetings held six times per year, open to the public and live-streamed

Council

The agenda text provided contains only portal navigation elements and no actual meeting items. It appears to be a placeholder or incomplete extraction, so there are no decisions or discussions to report.

Owen Sound North Grey Union Public Library Board

The Library Board approved the minutes from the September 29, 2021, meeting and accepted the CEO's report, which detailed service updates, staff changes, and upcoming projects. Additionally, the Board authorized payments for library and Adult Learning Centre accounts for September 2021.

• Approved September 2021 meeting minutes (65-21)
• Approved CEO's report (66-21)
• Approved $42,722.12 in library accounts for September (67-21)
• Approved $29,030.65 in Adult Learning Centre accounts for September (67-21)
• Received financial statements to September 30, 2021, as information (67-21)

Committee of Adjustment

The Committee of Adjustment will hold public meetings to consider three applications: a minor variance at 29 Lakeside Avenue, a reconsideration of consent and minor variance at 96 Margaret Street, and a consent application at 176 Richmond Street South. The agenda also includes adopting the minutes from the September 22, 2021 meeting. The meeting is scheduled for October 27, 2021 at 3:00 PM at Meaford Hall.

• Minor Variance Application A14-21 at 29 Lakeside Avenue (Applicant: Glass)
• Reconsider Consent Application B27-21 & Minor Variance Application A13-21 at 96 Margaret Street (Applicant: Fairley)
• Consent Application B29-21 at 176 Richmond Street South (Applicant: Pascuzzo)
• Adoption of minutes from September 22, 2021 meeting

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board meets October 27, 2021, via Webex to review its 2022 draft budget and a Conservation Authority Act regulations update. The board will also hear RFP results for the Administration Centre, a Holland Centre tender, and an update to its land acknowledgement. Several items are listed as having nothing at this time, and the meeting ends with a closed session on CAO performance review.

• 2022 Draft Budget and Budget Companion (Attachment #6, 30 min)
• RFP Results – Administration Centre (Attachment #10, 30 min)
• Holland Centre Tender (Attachment #12, 15 min)
• Update to Land Acknowledgement (Attachment #8, 5 min)
• Closed session: CAO Performance Review

Council

Meaford Council meets October 25, 2021 at 5:00 p.m. at Meaford Hall. The main item is a public meeting on Zoning By-law Amendment Z12-2021 for 245350 22 Sideroad, where the owner wants to convert an existing boat/vehicle storage building into a dwelling and run a Tool & Die business as a home industry. Council will also consider Confirming By-law 2021-74, which confirms its October proceedings. The rest of the agenda is procedural.

• Public meeting on Zoning By-law Amendment Z12-2021 for 245350 22 Sideroad (Concession 10, Part Lots 20-21)
• Applicant seeks to convert existing building into a dwelling and operate a Tool & Die business as a home industry
• Requested relief: reduce required 30m home-industry side yard setback to the existing 18m setback from the west interior side lot line
• An exception is anticipated to deem 22 Sideroad the front lot line because the property is irregular in shape
• Confirming By-law 2021-74 to confirm Council proceedings for October 2021

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved its final 2021 budget and directed the CEO to implement the same salary increase given to City of Owen Sound non-union employees, effective January 1, 2021. The board approved March accounts totaling $30,211.30 for the Library and $40,247.42 for the Adult Learning Centre, accepted the 2020 audited financial statements from BDO Canada LLP, and directed the 2020 surplus of $278.00 to the Library Renovations Reserve Fund. It also voted to ask the City of Owen Sound to consider evaluating the library building. The in camera and declaration resolutions were struck, and no deputations or other business were recorded.

• Approved March 25, 2021 minutes as presented (Carried)
• Directed CEO to implement same salary increase as City of Owen Sound non-union employees, effective January 1, 2021 (Carried)
• Approved CEO's Report as presented (Carried)
• Approved March Library accounts of $30,211.30 and Adult Learning Centre accounts of $40,247.42 for payment; received financial statements to March 31, 2021 (Carried)
• Accepted 2020 audited financial statements prepared by BDO Canada LLP (Carried)
• Authorized 2020 surplus of $278.00 to Library Renovations Reserve Fund (Carried)
• Approved final 2021 Budget (Carried)
• Requested City of Owen Sound consider completing an evaluation of the Library building (Carried)

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved a series of motions asking its municipal partners — Chatsworth, Georgian Bluffs and Owen Sound — to appoint representatives and begin negotiating the Union Library Agreement that expires at the end of 2021. The board also asked that the next agreement run at least as long as the previous ten-year terms with a review after five years, and that partners consider a fixed percentage-based funding formula with a fifth-year review. In routine business, the board approved February accounts, closed two reserve accounts, transferred funds to the Adult Learning Centre operating budget, and approved three revised or new policies. The in-camera and move-to-regular-meeting resolutions were struck.

• Approved asking Chatsworth, Georgian Bluffs and Owen Sound to appoint representatives and negotiate the Union Library Agreement for the term beginning 2022 (Carried)
• Approved asking partners to make the next union library agreement at least as long as the previous ten-year agreements, with a review after year five (Carried)
• Approved asking partners to consider a fixed percentage-based funding formula, with a review after year five (Carried)
• Approved CEO's Report as presented (Carried)
• Approved library accounts of $54,826.30 and Adult Learning Centre accounts of $23,867.32 for February for payment (Carried)
• Approved transferring $233.93 from the Poet Laureate CD Project Reserve Account to the Poet Laureate Reserve Account and closing the CD Project account (Carried)
• Approved closing the Ontario Library Capacity Reserve Account and the MCT Capacity Building Grant Reserve Account (Carried)
• Approved transferring up to $10,000.00 from the ALC Administration Reserve Account to the ALC 2020-21 operating budget (Carried)

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved the 2021-22 business plans for its Adult Learning Centres and extended Poet Laureate Richard-Yves Sitoski's term by one year. It approved payment of library accounts totaling $97,642.36 and Adult Learning Centre accounts totaling $38,189.60 for November and December, and received financial statements to December 31, 2020. The board also approved, revised, or rescinded a series of policies, including new working-from-home and COVID-19 screening and leave policies. All recorded motions carried; no vote tallies were recorded.

• Approved 2021-22 business plans for the Library's Adult Learning Centres (Carried)
• Approved a one-year extension of Richard-Yves Sitoski's term as Poet Laureate (Carried)
• Approved CEO's Report as presented (Carried)
• Approved library accounts totaling $97,642.36 and Adult Learning Centre accounts totaling $38,189.60 for November and December for payment; received financial statements to December 31, 2020 (Carried)
• Approved revenues and expenditures for the Book Sale, Poet Laureate, Poet Laureate CD Project, Teen Advisory Group (TAG) and Words Aloud reserve accounts to December 31, 2020 (Carried)
• Approved revised Policy L 17 Procurement of Goods and Services (Carried)
• Approved revised Personnel Policy L 20 PE 15 Employee Service Recognition Program (Carried)
• Rescinded Personnel Policy L 20 PE 16 Employee Suggestion Program (Carried)