Meaford, ON

Committee of Adjustment

Heritage Advisory Committee

Council

Meaford Public Library Board

Public Meeting - Council

Accessibility Advisory Committee

Council passed By-law 2024-05 to establish the Municipality of Meaford Accessibility Advisory Committee, repealing By-law 2015-01. The committee will advise Council on accessibility standards, policies, and site plan applications.

• Establishment of Accessibility Advisory Committee
• Committee to advise on accessibility standards and policies
• Committee to review site plan applications
• Committee to hold six meetings per year
• Committee to be live-streamed and open to the public

Committee of Adjustment

Council

Council

Meaford Public Library Board

Committee of Adjustment

Public Meeting - Council

Council

Inaugural Meeting - Council

Heritage Advisory Committee

Meaford Public Library Board

Council

Accessibility Advisory Committee

The Council of the Municipality of Meaford adopted By‑law 2024‑05, establishing a new Accessibility Advisory Committee. The by‑law also adopts the committee’s Terms of Reference and repeals By‑law 2015‑01. The committee will have up to seven voting members, with at least 50 % required to have a self‑identified disability, and will meet six times per year.

• Establishment of the Meaford Accessibility Advisory Committee (AAC)
• Adoption of the AAC Terms of Reference (Schedule A)
• Repeal of By‑law 2015‑01
• Committee composition: up to seven voting members, at least one council member, and minimum 50 % members with a disability
• Meeting schedule: six regular meetings per year, with additional meetings as needed

Committee of Adjustment

Council

Public Meeting - Council

Committee of Adjustment

Special Council Meeting

Council is addressing unfinished business from a previous meeting, including infrastructure updates and staffing. The body is deciding on a new development engineering position and funding for traffic calming.

• Proposed $12,000 for traffic calming measures on Bayshore Road
• Proposed addition of a full-time Project Manager of Development Engineering
• Zoning By-law amendment for H1 Removal at 114 Sunset Beach
• Proposed $156,000 for interim HCB resurfacing on Trowbridge Street West
• Proposed replacement of the Lakeview Cemetery central fountain

Council

Committee of Adjustment

The Committee of Adjustment will review two public applications. One involves a request to allow an additional residential unit to be located further from the main dwelling than permitted by zoning bylaws.

• Minor Variance Application A04-2026: Request to permit an additional residential unit at 158549 7th Line to be 66 metres from the main dwelling (maximum allowed is 50 metres)
• Certificate of Cancellation Application C01-2026: Applicant Tim McKay for North ½ of Lot 5, Plan 731 and 123 Kingston Beach

Council

Bognor Hall Community Board

The board approved hosting an All Candidate Debate on Wednesday, October 7 at 7 pm in the Bognor Community Centre, with the municipal clerk and Jeff Solomon to be contacted for logistics. It also approved a $500 storage cabinet for the sound system, a 50 % rental fee reduction for the weekly line‑dancing program in July and August when attendance is ten or fewer, and accepted the Treasurer’s report and other committee reports. The new activities logo was endorsed and the agenda was adopted with a new business item on ventures and opportunities.

• Approved hosting All Candidate Debate on Oct 7 (consensus)
• Approved expenditure for a storage cabinet up to $500 (motion carried)
• Approved 50 % rental fee reduction for line‑dancing in July‑August 2026 when attendance ≤10 (motion carried)
• Accepted Treasurer’s June 2026 report (motion carried)
• Accepted reports 8.2‑8.6 (motion carried)
• Adopted agenda with addition of New Business 9.6 (motion carried)
• Adopted June 10, 2026 minutes (motion carried)
• Endorsed new activities logo for the centre (board agreement)

Special Council Meeting

Council will discuss unfinished business from the previous meeting, including a review of the Procedure By-law and a motion to expand the secondary plan area for urban growth. The motion directs staff to consult with the county, consider adding Muir Street lands, and include the plan in the 2027 budget. Council will also go into closed session to discuss strategic land acquisition and a facility licensing agreement.

• Motion to expand Centre/Union Secondary Plan boundaries, including Muir Street lands, to accommodate growth
• Procedure By-law Review (LEG2026-08) with updates on decorum, closed sessions, electronic meetings, and public meeting processes
• Building Report for May 2026
• Closed session for strategic land acquisition and facility licensing negotiations

Committee of Adjustment

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board approved an additional $5,000 draw from reserves to cover in-year capital expenses, including a shared drive-in shed and debris removal overage at Clendenan Dam. The Board also received the 2027 Draft Budget and directed staff to bring a final draft to the July 22, 2026 meeting for approval to circulate to municipalities. Additionally, the Board formally named several meeting rooms, including the Benthic ID Lab in honour of retiring Water Resources Coordinator John Bittorf.

• Approved $5,000 additional draw from reserves for capital expenses (FA-26-064)
• Received 2027 Draft Budget, directed staff to bring final draft to July 22 meeting (FA-26-065)
• Approved room names: North Grey Room, Sauble Valley Room, Inglis Falls Room, Bug Room TBD (FA-26-066)
• Approved consent agenda items including Section 28 permits and committee minutes (FA-26-062)
• Approved consent agenda item for May 2026 receipts and expenses (FA-26-063)

Grey Bruce OPP Detachment Board

The Grey Bruce OPP Detachment Board approved its 2025 annual report, which highlighted over 250 warrants executed, $575,000+ in drugs seized, and 242 impaired driving charges. The board directed staff to amend the procedure bylaw to address mid-term vacancies and attendance issues, and to bring back options for a new funding formula after a member raised fairness concerns about equal contributions from municipalities of different sizes.

• Approved the agenda as presented
• Approved the minutes from May 26, 2026 and May 22, 2026
• Received the 2025 Detachment Board Annual Report for information
• Adopted the consent agenda for information
• Directed staff to amend the Procedure Bylaw to address mid-term vacancies and attendance issues
• Directed staff to bring back funding options for the Board to consider
• Adjourned the meeting at 11:15 a.m.

Council

Meaford Public Library Board

The Board will review and vote on updated policies regarding political elections, CEO authority, safety and security, financial control, and governance. Members will also approve the 2025 Annual Report and conduct a closed-session performance review for the CEO.

• Approval of Policy 12: The Library and Political Elections
• Approval of Policy 13: Delegation of Authority to the CEO
• Approval of Policy 20: Safety, Security and Emergency in the Library
• Approval of Policy 39: Financial Control
• Approval of the 2025 Annual Report

Special Council Meeting

Council will decide whether to apply for the Canada-Ontario Development Charges Reduction Program, which would cut residential development charges by 50% for three years to boost housing supply. In closed session, they will discuss Ontario Land Tribunal appeals for properties at 226 Boucher Street East and 23 and 37 Trowbridge Street East.

• Application to Development Charges Reduction Program for 50% residential rate reduction over three years
• Closed session to discuss Ontario Land Tribunal appeals for 226 Boucher St E and 23/37 Trowbridge St E
• Confirming by-law 2026-46 to adopt meeting proceedings

Heritage Advisory Committee

The Heritage Advisory Committee will vote on recommending approval of a heritage permit to demolish 19 Nelson Street West and redevelop 19-27 Nelson Street West into a mixed-use building. They will also consider a permit for alterations at 36 Sykes Street South and receive an update on 2026 cultural heritage project planning.

• Demolition permit for 19 Nelson St W and redevelopment at 19-27 Nelson St W with conditions including heritage documentation and material salvage
• Alteration permit for 36 Sykes Street S with conditions on materials and brick conservation
• Cultural Heritage Project Planning report for 2026 with $1,000 budget for heritage projects

Bognor Hall Community Board

The board authorized the purchase of a portable sound system for approximately $1,500, funded by a donation from the Friends of Woodford Hall. Previous meeting minutes and the May 2026 treasurer's report were accepted. A proposal to accept a free piano was tabled pending further information for the donor.

• Approved agenda with additions (unanimous)
• Accepted minutes of May 13, 2026 (unanimous)
• Accepted May 2026 treasurer's report (unanimous)
• Accepted reports 8.2-8.6 (unanimous)
• Authorized purchase of portable sound system for ~$1,500 (unanimous)
• Tabled piano donation offer pending further inspection and information

Council

The Council will direct staff to enter formal discussions with the Ontario Provincial Police for a new detachment on the recently purchased Highway 26 commercial property. It will also approve the purchase of land at 76 Edwin Street for $600,000 and allocate $130,000 for capital upgrades to that site. Additional items include several contract awards for street reconstruction, tractor purchases, and resurfacing projects, as well as a recommendation to develop an Administrative Penalty System by‑law.

• Negotiate new OPP detachment at Highway 26 commercial property
• Purchase 76 Edwin Street for $600,000 with $130,000 capital budget for upgrades
• Award St. Vincent Street reconstruction to Tatham Engineering Limited for $371,424
• Buy two Kubota M8‑201 KVT tractors with plow attachments for $792,455.77
• Award LCB & micro‑surface resurfacing to Duncor Enterprises Inc. for $869,195

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider consent application B09-2025 for a lot severance at 057813 12th Line. The applicant proposes to create an 18-hectare severed lot and a 2.1-hectare retained lot. The committee may vote to approve with conditions, including cash-in-lieu of parkland and entrance permit requirements.

• Consent application B09-2025 by Andrew Hotari for 057813 12th Line
• Proposed severed lot: 18 hectares with 35m frontage on 12th Line
• Proposed retained lot: 2.1 hectares with 267m frontage on 12th Line
• Conditions may include cash-in-lieu of parkland and entrance permit from road authority
• Comments still awaited from Grey Sauble Conservation Authority

Accessibility Advisory Committee

The municipality has passed By-law 2024-05 to create an Accessibility Advisory Committee to ensure compliance with the Accessibility for Ontarians with Disabilities Act. The committee will advise Council on policies, programs, and services for seniors and persons with disabilities.

• Establishment of a 7-member committee with at least 50% of members having a self-identified disability
• Creation of a Site Plan Review subcommittee to provide input on development applications
• Mandate to review municipal policies and provide recommendations on built accessibility
• Requirement for meetings to be live-streamed and open to the public
• Repeal of previous By-law 2015-01

Grey Bruce OPP Detachment Board

The board deferred consideration of First Nations representation (Report OPP2026-09) and directed the chair to consult with First Nations representatives. Staff will draft a letter to the province appealing for a review of the board's funding model, amid concerns about budget tripling and lack of provincial funding.

• Deferred First Nations representation report, directed chair consultation and funding appeal letter (approved unanimously)
• Approved Communication Policy (GBOPP-POLICY-05) (approved unanimously)
• Received Annual Board Self-Assessment Survey report as information (approved unanimously)
• Endorsed 2026 Action Plan priorities for Detachment Commander Performance Review (approved unanimously)
• Authorized accommodations for Board Chair in advance of Zone 5 meeting (approved)
• Adopted closed session minutes from five prior meetings (approved unanimously)

Council

The Meaford Council is deciding on the purchase of land at 458360 Grey Road 11 and the location of a community garden. The body is also discussing negotiations with the Ontario Provincial Police for a new detachment facility.

• Proposed purchase of land at 458360 Grey Road 11 for $480,000
• Proposed site for Meaford Community Garden at Vacant Industrial Lands
• Extension of Facility Use Agreement with Sail Georgian Bay until December 31, 2026
• Discussion on new OPP Detachment at the Highway 26 Commercial Property
• Waiver of seasonal dockage fees for Sail Georgian Bay for the 2026 season

Meaford Public Library Board

The Meaford Public Library Board will consider approving a final report and draft contract for library services with Owen Sound & North Grey Union Public Library for 2027-2029. They will also review a variance report through April 2026 and discuss staff promotions and a potential memorandum of understanding with the municipality.

• Approval of draft 2027-2029 Meaford-OSNGUPL Library Services Contract
• Meaford Public Library variance report through April 2026
• Staff promotions to Technical Services Coordinator and Library Specialist
• Discussion on a memorandum of understanding (MOU) with the Municipality of Meaford
• Friends of the Meaford Library report on Net Shed season and volunteer sign-up

Special Council Meeting

The Council of the Municipality of Meford will enter a closed session with the CAO, clerk, deputy officials and StrategyCorp representatives to discuss a position, plan, procedure, criteria or instruction for negotiations on a Community Benefit Agreement. The Council will also adopt By‑law 2026‑43 to confirm the proceedings of the May 19, 2026 meeting. All other agenda items are standard procedural matters.

• Closed session to discuss a Community Benefit Agreement (open meeting exemption "k" of section 239(2) of the Municipal Act, 2001)
• Adoption of By‑law 2026‑43 to confirm the proceedings of the May 19, 2026 Council meeting

Special Council Meeting

The Meaford council will hold a special meeting to confirm the proceedings of the May 15, 2026, session. The agenda includes a special education session on Indigenous cultural competency and the passing of a confirming by-law. The meeting will be held at the Meaford & St. Vincent Community Centre.

• Confirming By-law 2026-42 to ratify meeting proceedings
• Special Education Session: Indigenous Cultural Competency Training
• Meeting location: Meaford & St. Vincent Community Centre (151 Collingwood St.)
• Meeting date: May 15, 2026
• Meeting time: 9:00 a.m.

Bognor Hall Community Board

The board voted unanimously to approve a newsletter for distribution to the community, correcting event details for the Pork Chop BBQ and Coffee House. An amendment to the community-based card program was also adopted, moving card supplies to the Post Office hallway. The board held an in-camera session on past incidents but took no formal action.

• Agenda adopted (unanimous)
• Minutes of April 8 accepted (unanimous)
• Treasurer's report accepted (unanimous)
• Reports 8.2-8.5 accepted (unanimous)
• Community base program amendment adopted (unanimous)
• Newsletter approved for distribution (unanimous)
• In-camera session held; no formal action

Heritage Advisory Committee

This meeting of the Heritage Advisory Committee has been postponed. No decisions or discussions will take place at this time.

Council

The Meaford Council is deciding on several infrastructure contracts, a new telecommunications protocol, and the sale of surplus land for a school and daycare. The body will also discuss a public art master plan and a community garden location.

• Sale of municipal land to Bluewater District School Board for $250,000
• Award of $833,848.41 to Safa Builders & Contractors for Structure BR-046 Rehabilitation
• Award of $358,193.89 to Arc Landscape & Excavation for 28 Nelson Street parking lot
• Award of $349,172 pre-tax to Intact Public Entities for insurance and risk management
• Proposed use of Marshall Street East vacant lot for the Meaford Community Garden

MPL Board Sub Committee on Library Services Contract

This subcommittee will decide whether to approve the final report and a draft 2027 Library Services Agreement between Meaford Public Library and OSNGUPL (Owen Sound & North Grey Union Public Library). The agreement sets terms for Meaford residents' access to OSNGUPL services, including a 4% annual increase and an 8.3% contribution. Discussion includes cost per member (MPL ~$141.93, OSNGUPL ~$172.26; contract cost per resident ~$13.80) and a possible public survey to gather usage data.

• Approve final report and draft 2027 Library Services Agreement
• Discussion of 4% annual increase and 8.3% contribution from MPL
• Cost per member: MPL $141.93, OSNGUPL $172.26; contract cost per resident $13.80
• Decision not to pursue Option 1; considering a 2-year term agreement
• Need for public survey to gather user statistics for future planning

Special Council Meeting

The Municipality of Meaford will hold a special meeting to enter a closed session. Council will discuss two matters regarding a strategic land inventory and a proposed land acquisition.

• Closed session regarding strategic land inventory and proposed land acquisition

Public Meeting - Council

Council will hear a staff presentation on Zoning By-law Amendment Z01-2026, which proposes allowing a privately‑operated college, three dormitory buildings, and 120 parking spaces at 279 St. Vincent Street. No decision will be made at this meeting; staff will review public comments and prepare a recommendation for a future council vote. The agenda also includes a presentation on a draft Administrative Penalty System by‑law and a confirming by‑law (2026‑39) to ratify council proceedings.

• Zoning By-law Amendment Z01-2026 for 279 St. Vincent Street – private college, dorms, parking
• Draft Administrative Penalty System By‑law presentation
• Confirming By‑law 2026‑39 to confirm council meeting proceedings

Grey Bruce OPP Detachment Board

The Grey Bruce OPP Detachment Board endorsed its 2026 Workplan and adopted updated Terms of Reference, both aimed at clarifying governance and oversight roles. The board also approved the Q1 narrative and statistical reports, directed staff to investigate non-attendance procedures, and deferred a reconsideration of the municipal funding formula to May. Several other motions passed, including authorizing the sub-committee to identify five priority areas for the detachment commander's performance review and directing staff to develop an MOU with Georgian Bluffs.

• Approved Q1 Narrative and Statistical Reports (GBOPP2026-20)
• Authorized sub-committee to identify five priority areas from Action Plan (GBOPP2026-21)
• Adopted Detachment Commander Performance Feedback Sub-Committee Terms of Reference (GBOPP2026-22)
• Directed staff to investigate non-attendance requirements for Terms of Reference (GBOPP2026-23)
• Endorsed 2026 Workplan and adopted updated Board Terms of Reference (GBOPP2026-24)
• Adopted consent agenda for information, less item 8.1.3 (GBOPP2026-25)
• Authorized Chair to attend West Region Detachment Board Symposium (GBOPP2026-26)
• Deferred reconsideration of municipal funding formula to May 26 (GBOPP2026-27)

Special Council Meeting

Council will receive the staff report CAO2026-09 and a Deloitte presentation on the Meaford Community Readiness Study for the Ontario Pumped Storage Project for information. The study was funded through a cost‑recovery model with contributions from TC Energy and $285 million from the Provincial Government for pre‑development work. Council will also enter a closed session to discuss a Community Benefit Agreement with StrategyCorp and municipal officials.

• Receive Staff Report CAO2026-09 and Deloitte presentation on the Community Readiness Study for the Ontario Pumped Storage Project
• Funding for the study includes contributions from TC Energy and $285 million provided by the Provincial Government
• Closed session to discuss a position, plan, criteria, or instruction for negotiations on a Community Benefit Agreement, with StrategyCorp and municipal officials present
• Study will support the Municipal Business Retention & Expansion (BR&E) Study scheduled for later 2026