Meaford public meetings in 2022

Grey Sauble Conservation Authority Board

The Board of Directors will meet to review the 2023 draft budget and several administrative resolutions. Discussions will also include the passing of Bill 23 and updates to environmental planning fee schedules.

• 2023 Draft Budget resolution
• Environmental Planning Fee Schedule Update resolution
• Administration Office Cleaning Contract resolution
• Fee Policy resolution
• Section 28 Permits for October and November 2022

Committee of Adjustment

The Committee of Adjustment will hold public meetings to consider a consent application for land severance and a minor variance application. These items involve property developments at Sideroad 6 and Lakeshore Road South.

• Consent B20-2022: Johnston, 083341 Sideroad 6
• Minor Variance A19-2022: Barber, 173 Lakeshore Road South

Council

Council is reviewing several administrative matters, including the 2023 interim tax levy and new committee appointments for the 2022-2026 term. The meeting includes presentations regarding commercial truck restrictions on 8th Concession N and a TC Energy community benefit agreement.

• By-law 2022-82: 2023 interim tax levy
• By-law 2022-80: Dissolution of the Meaford Business Improvement Area (BIA)
• Proposed purchase of Digital Display Review Tables and Bluebeam software for $39,210 USD
• Heritage designation request for 205294 Highway 26
• Request to prohibit commercial trucks on 8th Concession N from Hwy 26 to Sideroad 33

Council

This meeting consists of a special education session for Council orientation. The sessions cover human resources, corporate structure, policy versus operations, budgeting, and customer services.

• Human Resources orientation covering recruitment and compensation
• Review of the 2022 Salary Framework and 50th percentile pay target
• Corporate structure overview including the Office of the CAO and various service departments
• Discussion on the distinction between Council-adopted policies and staff-led operations
• Budgeting 101 session covering current and capital expenses

Bognor Hall Community Board

The Bognor Hall Board will review the November financial report and booking summary. The meeting includes discussions on various business items such as fundraiser updates, hall maintenance, and facility safety. The board will also address several pieces of correspondence regarding rentals and cleaning schedules.

• Review of November Treasurer's Report
• Discussion of Pork Chop Fundraiser
• Discussion regarding window treatments and stage railing
• Discussion of safety zone between Hall and Park
• Review of rental inquiries and booking correspondence

Council

The Council will hold public meetings to discuss two applications for Zoning By-law Amendments. These applications propose adding Holding Symbols to specific properties to limit development in certain areas.

• Zoning By-law Amendment (Z09-2022) for 065199 4 Sideroad
• Zoning By-law Amendment (Z11-2022) for 123312 Storybook Park Road

Council

This meeting is a special education session for Council members. The session covers the roles and responsibilities of Council, the Head of Council, and municipal administration under the Municipal Act. It also includes training on accessibility standards and the municipality's Accessibility Advisory Committee.

• Orientation on Municipal Act roles and responsibilities
• Review of the Procedural By-law and meeting protocols
• Training on the Accessibility for Ontarians with Disabilities Act (AODA)
• Information regarding the Accessibility Advisory Committee

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board met to approve monthly accounts, the Adult Learning Centre budget, and various fund transfers. The Board also approved the 2023 holiday closure dates and the 2023 meeting schedule.

• Approved Library accounts totaling $85,993.87 for September and October
• Approved Adult Learning Centre accounts totaling $89,978.28 for September and October
• Approved the 2022-2023 Adult Learning Centre budget
• Authorized transfer of remaining 'operating Capital' funds to the Library Renovations Reserve Fund
• Authorized transfer of remaining 'wages and Benefits' funds to the Personnel Reserve Fund

Council

Council will consider new appointments for boards and committees for the 2022-2026 term. They are also reviewing a request to designate a property at 205294 Highway 26 as a heritage site and a proposal to dissolve the Meaford Business Improvement Area.

• Council appointments for the 2022-2026 term
• Heritage designation request for 205294 Highway 26
• Dissolution of the Meaford Business Improvement Area (BIA)
• Proposal to fund and recruit for a new Main Streets organization
• Withdrawal from Grey County Farm Safety Association and North East Grey Health Clinics boards

Council

The Meaford Council is conducting orientation sessions regarding community planning and the Planning Act appeals process. These sessions cover the role of professional planners, planning tools, and the functions of the Ontario Land Tribunal.

• Planning orientation session regarding community success and managing growth
• Planning Act appeals overview including the Ontario Land Tribunal process

Council

The Meaford Council meeting on November 23, 2022, includes a closed session to discuss litigation and potential litigation. The discussion will involve matters before administrative tribunals, specifically regarding two Ontario Land Tribunal appeals.

• Closed session regarding Ontario Land Tribunal appeal: 226 Boucher Street East & 138 Bridge Street (Skydev)
• Closed session regarding Ontario Land Tribunal appeal: 23 & 37 Trowbridge Street East and 12 Bayfield Street

Property Standards & Licensing Committee

The Property Standards & Licensing Committee will conduct an appeal hearing regarding Property Standards Order #22-0754. The meeting includes staff reports, statements from the appellant, and public comments before a decision is made.

• Appeal Hearing for Property Standards Order #22-0754

Committee of Adjustment

The Committee of Adjustment will consider several applications for land severances and minor variances. These include proposals to divide large parcels of land for residential use and requests for zoning adjustments at various municipal properties.

• Consent B17-2022 and B18-2022: Severance of two lots (25 ha and 16 ha) at 498260 6th Concession North
• Consent B19-2022: Land severance at 4137295 Grey Road 12
• Minor Variance A16-2022: Zoning adjustment at 151 Kiowana Beach Road
• Minor Variance A17-2022: Zoning adjustment at 69 Denmark Street
• Minor Variance A18-2022: Zoning adjustment at 206080 Highway 26

Council

This meeting consists of procedural items following an election. The agenda includes the Mayor's inaugural address and formal declarations by Council members.

• Mayor's Inaugural Address
• Declaration of Office
• Affirmation of the Council Code of Conduct

Meaford Public Library Board

The Board will review updates regarding the library's strategic planning sub-committee and service delivery. Members will also receive the Treasurer's report and discuss the draft OSNGUPL 2023 budget.

• Strategic Planning Sub-Committee update
• Treasurer's report and pay sheet approval
• Review of OSNGUPL 2023 draft budget correspondence
• Library service delivery update
• CEO and staff reports

Council

Council will discuss several by-laws, including a tax exemption agreement for the OPP at 390 Sykes Street North. The meeting also includes discussions on official plan amendments for Meaford Haven and various municipal reserve funds.

• By-law 2022-69: Municipal Capital Facilities Agreement for 390 Sykes Street North
• By-law 2022-70: Official Plan Amendment 34
• By-law 2022-71: H1 Removal and site plan control for 123 Fraser Street
• By-law 2022-76 & DEV2022-20: Official Plan Amendment 30 (Meaford Haven)
• By-law 2022-73: Appointment of a municipal auditor

Council

Council is holding a public meeting to receive information on applications for an Official Plan Amendment and Zoning By-law Amendment. The proposal by Miller Golf Design Winery seeks to establish a 1,649.2 square metre facility including a tasting area, restaurant, and retail uses. The site would be serviced by a private well and septic system.

• Official Plan Amendment OPA33 and Zoning By-law Amendment Z08-2022 (Miller Golf Design Winery)
• Proposed 1,649.2 square metre winery building at 357038 Blue Mountains-Meaford Townline
• Proposed winery tasting facility of up to 350 sq m
• Proposed restaurant of up to 411 sq m
• By-law 2022-78 to confirm Council proceedings for October and November 2022

Bognor Hall Community Board

The Bognor Hall Board will review the October financial report and booking summary. The meeting includes discussions on various business items arising from previous minutes, such as fundraisers and local projects.

• Treasurer's Report for October
• Review of upcoming bookings and events
• Discussion of Fish and Pork Chop fundraisers
• Discussion of beautification projects and stage railing
• Discussion of road construction in Bognor

Council

The Council meeting originally scheduled for October 31, 2022, has been moved. The meeting will now take place at 1:00 p.m. on Monday, November 7, at the Council Chambers.

• Rescheduling of the October 31 Council meeting to November 7

Council

The Council meeting scheduled for October 27, 2022, was cancelled. No business was conducted or discussed.

Committee of Adjustment

The Committee will review a proposal to sever a 2.4-hectare lot from a property at 457279 8th Concession South. Members will also discuss minor variance applications for 161 Fraser Street, 086036 7 Side Road, and 65199 4 Sideroad.

• Consent B16-2022: Severance of 2.4 ha lot at 457279 8th Concession South
• Minor Variance A15-2022: Application for 161 Fraser Street
• Minor Variance A15-2022: Discussion regarding 086036 7 Side Road
• Consent B14-2022: Application for 65199 4 Sideroad

Grey Sauble Conservation Authority Board

The provided document contains only portal login information and does not include a meeting agenda. No specific items, decisions, or discussions are listed for the Grey Sauble Conservation Authority Board meeting.

Meaford Public Library Board

The Board will receive an update from the Strategic Planning Sub-Committee regarding draft versions of the 2022 Strategic Plan. The meeting also includes updates on library service delivery and various staff and council reports.

• Strategic Planning Sub-Committee update on draft plan documents
• Library Service Delivery Update
• Treasurer's Report regarding pay sheet adoption
• CEO and Staff Reports
• Upcoming events including a Ted Barris author event

Council

The Meaford Council meeting on October 7, 2022, includes a closed session to discuss litigation or potential litigation. The session will involve the CAO, Clerk, and Municipal Solicitor regarding specific Ontario Land Tribunal appeals.

• Closed session regarding Ontario Land Tribunal appeal: 226 Boucher Street East & 138 Bridge Street (Skydev)
• Closed session regarding Ontario Land Tribunal appeal: 23 & 37 Trowbridge Street East and 12 Bayfield Street

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board met to review CEO and financial reports. The Board approved the draft 2023 operating budget and several library policies while authorizing various fund transfers.

• Approval of the draft 2023 Operating Budget
• Approval of library accounts totaling $135,227.29 for June, July, and August
• Approval of Adult Learning Centre accounts totaling $304,608.36 for June, July, and August
• Approval of 11 library policies, including Materials Selection and Meeting Rooms
• Closure of the library on November 21 and 28, 2022, for staff professional development

Cancelled - Accessibility Advisory Committee

The Municipality of Meaford passed By-law 2024-05 to create an Accessibility Advisory Committee. This committee will advise Council on programs, policies, and services for seniors and persons with disabilities to meet AODA requirements.

• Establishment of the Accessibility Advisory Committee
• Adoption of Committee Terms of Reference
• Repeal of By-law 2015-01
• Committee composition of up to seven voting members

Bognor Hall Community Board

The Bognor Hall Board will review the September financial report and upcoming facility bookings. The meeting includes discussions on business arising from previous minutes, such as fundraisers and beautification projects.

• Treasurer's Report for September
• Review of upcoming bookings including the Municipal Election Advance Poll and Municipal Election
• Discussion of Fish Fundraiser and Pork Chop Fundraiser
• Discussion of beautification projects and stage railing
• Discussion of a memorial donation

Grey Sauble Conservation Authority Board

The Board of Directors will meet to review administrative updates, including the GSCA fee policy and OMERS changes to personnel policy. The meeting also includes discussions on environmental planning fee reviews and GSCA parking lots.

• Resolution regarding GSCA Fee Policy
• Resolution regarding Personnel Policy Update (OMERS Changes)
• Resolution regarding Environmental Planning Fee Review
• Resolution regarding GSCA Parking Lots
• Review of August 2022 Section 28 Permits

Committee of Adjustment

The Committee of Adjustment will hold public meetings to consider several land severance and minor variance applications. These include a consent request for 63 Bridge Street and a minor variance for 7 Side Road.

• Consent B15-2022: Land severance at 63 Bridge Street (Edey)
• Minor Variance A15-2022: Application at 7 Side Road (Ratcliffe)
• Consent B14-2022: Land severance at 4 Side Road (Falls)
• Review of previous minutes from the August 31, 2022 meeting

Council

Council is considering the adoption of a municipal service delivery review and a multi-year accessibility plan. The agenda also includes decisions on several by-laws, a zoning amendment for 204 Union Street, and the appointment of a municipal auditor.

• Adoption of 2022 Municipal Service Delivery Review Final Report
• Adoption of Accessibility Multi-Year Plan (2023-2026)
• By-law 2022-61: Community Well-being Bursary Policy
• By-law 2022-65: Zoning Amendment for 204 Union Street
• By-law 2022-66: Infrastructure Renewal Fee Policy

Meaford Public Library Board

The Board is reviewing updates on library service delivery and strategic planning. The meeting includes discussions on the Treasurer's report, correspondence regarding LGBTQIA2S+ programming, and the Meaford Public Library Legacy Report.

• Library Service Delivery Update
• Meaford Public Library Strategic Planning Sub-Committee Update
• Treasurer's & Variance Report
• Meaford Public Library Legacy Report Fall 2022
• CFLA Memorandum on LGBTQIA2S+ Programming and Collections

Council

Council is hosting a public meeting to receive comments on a proposed amendment to complete the Ten-Year Review of the Official Plan. The amendment establishes a 25-year community plan for growth, housing, and development. No decision will be made on the amendment during this meeting.

• Public meeting regarding Draft Official Plan Amendment No. XX
• Proposed 25-year community plan for growth and development
• Updated policies for housing, intensification, and additional dwelling units
• Proposed updates to population and employment growth forecasts

Heritage Advisory Committee

The Committee will receive a process update regarding the Heritage Conservation Plan. The meeting also includes reviewing correspondence and newsletters from Community Heritage Ontario.

• Heritage Conservation Plan Update - Process Update
• Community Heritage Ontario - Summer 2022 Newsletter
• Heritage Matters - June 2022 Edition
• Heritage Matters - July 2022 Edition

Council

Council will discuss several zoning amendments, a new community improvement plan, and updates to the municipal purchasing policy. The meeting also includes a project announcement from EH!tel Networks regarding fibre expansion.

• By-law 2022-55 and 2022-56: Community Improvement Plan and project area designation
• By-law 2022-57: Zoning amendment for 29 Sykes Street North
• By-law 2022-58: Zoning amendment for 12-34 Collingwood Street East
• FIN2022-16: Proposed increase of the informal quotation threshold from $20,000 to $50,000
• EH!tel Networks project announcement regarding fibre network expansion

Bognor Hall Community Board

The board will review financial reports and booking summaries for July and August. Discussion will include business arising from previous minutes regarding fundraisers and beautification projects.

• Treasurer's Report for July and August
• Review of August bookings including Georgian Heights Church and private events
• Discussion of Fish and Pork Chop fundraisers
• Beautification projects including stage railing and front entrance door

Committee of Adjustment

The Committee of Adjustment will meet to consider three applications regarding land use. These include one consent application for a property on Side Road and two minor variance requests for properties on Boucher Street East.

• Consent B14-2022: Buddy and Frances Falls (061599 4 Side Road)
• Minor Variance A12-2022: Judy Pryma (193 Boucher Street East)
• Minor Variance A13-2022: Anna Tomaszuk (217 Boucher Street East)

Grey Sauble Conservation Authority Board

The Board of Directors will hold a regular meeting to discuss administrative updates and conservation land strategies. Key discussions include a Q2 budget update and a resolution regarding an invasive species strategy.

• Q2 Budget Update
• Q2 Investment Portfolio Update
• Invasive Species Strategy resolution
• CCIRP Request for Support resolution
• Petition for biking at Inglis Falls Conservation Area

Committee of Adjustment

The Committee of Adjustment will hold public hearings and decide on five consent applications to sever parcels of land in Meaford, including properties on Story Book Park Road, Sideroad 24, Union Street, and Grey Road 7. The agenda also includes adopting the minutes from the June 22, 2022 meeting. The meeting is scheduled for July 27, 2022 at 3:00 p.m. at Meaford Hall.

• Consent B05-2022 (Gleiser): sever ~40.47 ha with ~652 m frontage on Story Book Park Road, subject to conditions including rezoning for building envelope.
• Consent B07-2022 (Emerson, Geberdt): public hearing for severance at 264094 Sideroad 24, Sydenham.
• Consent B10-2022 (Lambe): public hearing for severance at 204 Union Street, Meaford.
• Consent B11-2022 & B12-2022 (Schmalz): public hearing for two severances at 197651 Grey Road 7.
• Consent B13-2022 (Smith, Fulton): public hearing for severance at 197651 Grey Road 7.

Council

Council will decide on several items, including awarding a bridge design contract, appointing building officials, and adopting a new asset management plan. They will also consider a by-law requiring pre-application consultation for planning applications and a request to purchase and dedicate an unopened portion of Bridge Street.

• Award RFP-INF-TS-2022-03 for Structure 002 replacement engineering to R.J. Burnside & Associates Limited at $172,701.87, plus $58,102 in 2023 professional services costs
• By-law 2022-49: Appoint Gerald Moore and Barbara Moony as building officials for external plan review
• By-law 2022-50: Require pre-application consultation for certain planning applications
• Adopt 2022 Asset Management Plan for core infrastructure
• Approve conveyance of unopened Bridge Street portion to Skydev GP (II) Inc. for $120,000

Council

Meaford Council is holding a planning public meeting to receive input on three zoning by-law amendments: a rezoning at 204 Union Street to permit a new residential lot, a home industry (custom workshop) at 143610 Sideroad 15, and a second public meeting for a proposed mixed-use development at 12-34 Collingwood Street East. The Collingwood Street proposal includes 20 apartment units, 12 townhome units, and commercial space, with a public walkway to McCarroll Park. No decisions are being made at this meeting; it is for public comment.

• Z05-2022: Rezone 204 Union Street from D-172 to R2-172 and R2 to create a new residential lot
• Z07-2022: Rezone 143610 Sideroad 15 to allow a 293 sq m custom workshop with retail (Countertops Plus)
• Z06-2022: Second public meeting for 12-34 Collingwood St East mixed-use development (20 apartments, 12 townhomes, commercial)
• Collingwood St proposal includes 54 parking spaces, 5-storey max height, and public walkway to McCarroll Park
• Public can register to speak by noon July 18, 2022 via [email protected]

Council - 18 Jul 2022 CANCELLED

The July 18, 2022 Council meeting of the Municipality of Meaford was cancelled. The agenda contained only procedural items and one development item, which can no longer be considered by Council due to an appeal at the Ontario Land Tribunal.

• Meeting cancelled for July 18, 2022
• DEV2022-13 - SkyDev Zoning By-law Amendment (Z04-21) subject to Ontario Land Tribunal appeal

Accessibility Advisory Committee

This agenda presents By-law 2024-05, which formally establishes the Municipality of Meaford's Accessibility Advisory Committee and adopts its Terms of Reference, repealing the previous by-law (2015-01). The committee will advise Council on accessibility matters under the Accessibility for Ontarians with Disabilities Act, with at least 50% of members self-identifying as having a disability. The by-law was passed by Council on February 26, 2024.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference
• Repeals By-law 2015-01
• Committee to consist of up to seven voting members, with at least 50% self-identifying as having a disability
• Mayor to serve as ex-officio member
• Meetings to be held six times per year and live-streamed

Council

Council will decide on several consent agenda items, including awarding a $257,717.38 engineering contract for the Lakeshore Drive and Algonquin Drive reconstruction, and approving community improvement grants and loans. They will also consider by-laws for internal borrowing for the new public library, road widening assumption, and appointments. The agenda includes routine items like minutes adoption and correspondence.

• Award engineering services contract to R.J. Burnside & Associates Limited for $257,717.38 for Lakeshore Drive and Algonquin Drive reconstruction
• Approve community improvement grants and loans: Back Forty Glamping ($7,500 grant, $26,645.44 loan), The Dam Pub ($7,500 grant, $34,786.22 loan), Hills ($7,500 grant, $42,500 loan), Maggie and Dix ($2,737.50 grant)
• By-law 2022-44: internal loan agreement of $1,075,000 for new public library
• By-law 2022-42: delegate site plan approval authority to Director of Development Services
• By-law 2022-43: consent agreement for property at 265766 25 Sideroad

Bognor Hall Community Board

The Bognor Hall Community Board is meeting to review the treasurer's report, bookings, and ongoing projects. The agenda includes updates on washroom renovations, a fish fundraiser, and safety improvements, with no presentations or new business listed.

• Treasurer's report for May and summary of bookings
• Lower washroom renovations update
• Fish fundraiser and pork chop fundraiser updates
• Stage railing and front entrance slab safety items
• Upcoming events: Canada Day celebrations (July 1) and pork chop pickup (July 20)

Council

Meaford Council will vote on renaming the Rotary Harbour Pavilion to the Russ Bumstead Rotary Pavilion, approve several infrastructure contracts and grants, and discuss an asset management plan. The agenda also includes routine appointments, by-laws, and reports.

• Rename Rotary Harbour Pavilion to Russ Bumstead Rotary Pavilion
• Award $111,381.41 engineering contract for Structure 037 rehabilitation to Tatham Engineering
• Award $257,717.38 engineering contract for Lakeshore Drive and Algonquin Drive reconstruction to R.J. Burnside & Associates
• Approve community improvement grants and loans: Back Forty Glamping ($7,500 grant, $26,645.44 loan), The Dam Pub ($7,500 grant, $34,786.22 loan), Hills ($7,500 grant, $42,500 loan), Maggie and Dix ($2,737.50 grant)
• Sell unopened portion of Bridge Street to Skydev GP (II) Inc. for $120,000

Committee of Adjustment

The Committee of Adjustment will hold public hearings on seven applications: two minor variances (A09-2022 and A10-2022) and five consents (B06-2022, B08-2022, B09-2022, B10-2022, and V01-2022). The agenda also includes adoption of the May 18, 2022 minutes. Decisions will be made on each application after public input.

• Minor variance A09-2022: accessory dwelling 90m from main dwelling at 557268 4th Concession South (Gell)
• Minor variance A10-2022: 290 Thompson Street (Sugar Mags Ltd)
• Consent B06-2022: 359687 Bayshore Rd (Hopson)
• Consent B08-2022: vacant lands, Con 11, Part Lot 3 (Old Strathnairn Farms)
• Consent B09-2022: 087191 7 Sideroad (Terrain Farms Limited)

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors is meeting to approve financial statements, consider a Right to Disconnect Policy, and decide on a forestry tender for Hepworth. They will also receive updates on a parking payment system and hear a delegation on parking agreements at Old Baldy. The agenda includes routine consent items and a closed session for commercial and personnel matters.

• Approval of 2021 Annual Audit and Financial Statements (Baker Tilly delegation)
• Right to Disconnect Policy resolution
• Forestry Tender – Hepworth resolution
• Parking Payment System Update (information)
• Parking Agreements at Old Baldy delegation

Meaford Public Library Board

The Meaford Public Library Board is meeting to adopt the agenda and previous minutes, receive the treasurer's report, and discuss updates on library service delivery and strategic planning. The board will also review draft policies on general gift acceptance and video surveillance, and hear reports from the chair, CEO, and various committees.

• Draft General Gift Acceptance Policy (Policy-4) for review
• Draft Video Surveillance Policy (Policy-40) for review
• Treasurer's report with pay sheets for approval
• Library variance report
• Upcoming events for July 2022

Council

Council will decide on appointing a drainage superintendent and hear two motions on affordable housing, including a proposed 1% tax levy. It will also receive reports on year-end finances, reserve transfers, and a facility naming request, plus a presentation on newcomer integration.

• By-law 2022-37 to appoint Jessica Wiley as Drainage Superintendent
• Motion to direct staff to draft Terms of Reference for an Affordable Housing Advisory Committee
• Motion to report on adding 1% of tax revenue to operating budget for affordable housing
• Transfer $42,000 of 2021 surplus to Planning Studies Reserves; balance to General Infrastructure Reserve Fund
• Direct staff to promote County of Grey Tax Forgiveness Program and repeal by-law 2019-72

Heritage Advisory Committee

The Heritage Advisory Committee will consider a heritage permit application for 44 Parker Street East, recommending Council approve demolition of a non-heritage rear addition and reconstruction on the same footprint. The committee will also hear a presentation from Sarlie Canada on a proposed Collingwood Street development and receive updates on the Official Plan review and Heritage Plan update. The agenda includes approval of minutes from the April 13, 2022 meeting.

• Heritage permit HAC2022-03 for 44 Parker St E: demolish and rebuild non-heritage addition
• Presentation by Sarlie Canada on Collingwood Street development (12 townhomes, 20 condos, commercial space)
• Official Plan Review update by Rob Voigt, Director of Development Services
• Heritage Plan Update by Jesse Auspitz, NPG Planning Solutions
• Approval of April 13, 2022 meeting minutes

Bognor Hall Community Board

The Bognor Hall Community Board is meeting to adopt previous minutes, review the treasurer's report and bookings, and discuss ongoing items such as washroom renovations, a janitor, and fundraisers. The agenda is largely routine, with no presentations or new business listed.

• Treasurer's report for May and summary of bookings
• Bookings: June 2 Ontario Election; June 5, 12, 19, 26 Georgian Heights Church
• Pork Chop Sales Pickup Day on July 20
• Discussion items: Lower Washroom Renovations, Hall Janitor, Fish Fundraiser, Old Steel Framed Chairs, Pork Chop Fundraiser, Beautification Projects

Accessibility Advisory Committee

This agenda item is a by-law to formally establish the Municipality of Meaford's Accessibility Advisory Committee, as required by the Accessibility for Ontarians with Disabilities Act for municipalities over 10,000 population. The by-law adopts the committee's Terms of Reference and repeals the previous by-law (2015-01). The committee will advise council on accessibility matters, review site plans, and promote barrier-free access.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference
• Repeals By-law 2015-01
• Committee to have up to seven voting members, with at least 50% self-identifying as having a disability
• Meetings held six times per year, open to the public and live-streamed
• Site Plan Review subcommittee to be formed for AODA-related site plan reviews

Council

Meaford Council is meeting to decide on several contracts and by-laws, including awarding tenders for roof replacements and biosolids haulage, adopting the 2022 tax rates, and accepting a drainage petition. Council will also hear presentations on affordable housing and a service delivery review, and consider motions on short-term accommodation rentals and renewable energy policies.

• Award roof replacement tender to LaFleche Roofing Ltd. for $268,748.16, plus reserve fund transfers of $48,480 and $32,089
• Award biosolids haulage tender to Region of Huronia Environmental Services for $184,409.47
• Adopt By-law 2022-35 setting 2022 tax rates, due dates, and penalties
• Accept drainage petition for 599236 2nd Concession North and appoint R.J. Burnside & Associates as engineer
• Direct staff to report on short-term accommodation rentals and develop renewable energy policies in Official Plan review

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors is meeting to decide on the award of an administrative building request for proposals and to discuss hybrid meeting options, along with receiving updates on dam installation and the Inglis Falls management plan. The agenda includes consent items such as environmental permits and financial reports, plus information items on the Conservation Authorities Act regulations and a Q1 report.

• Administrative Building RFP Award – resolution
• Hybrid Board Meeting Options – resolution
• Dam Installation Update – information
• Inglis Falls Management Plan Presentation – information
• 2022 Q1 Report Back – information

Meaford Public Library Board

The Meaford Public Library Board is meeting to adopt the agenda and previous minutes, and to receive updates on library service delivery, the strategic planning sub-committee, and the treasurer's report. The board will also hear reports from the chair, CEO, staff, and various partner organizations, and discuss upcoming events. This is a regular administrative meeting with no major decisions or public hearings on the agenda.

• Adoption of April 20, 2022 minutes
• Library Service Delivery Update
• Strategic Planning Sub-Committee Update
• Treasurer's Report and pay sheets approval
• Reports from Chair, CEO, OLS, Council, FOML, OSNGUPL

Committee of Adjustment

The Committee of Adjustment will hold public meetings to consider two minor variance applications and one consent application. The variances seek relief from zoning setback requirements for additions at 289 Eliza Street and 104 Ridgecrest Lane, while the consent application involves land at Georgian Beach Lane. The committee will also adopt minutes from the previous meeting.

• Minor Variance A07-22: second-storey addition at 289 Eliza Street, seeking 18 cm side-yard setback relief (1.02 m vs required 1.2 m)
• Minor Variance A08-22: application by Price at 104 Ridgecrest Lane
• Consent A09-22: application by McHardy, Talarico, and 2545645 Ontario Inc. for lands at 138, 130, and 102 Georgian Beach Lane
• Adoption of minutes from April 27, 2022 meeting

Council

Council is holding a public meeting to receive comments on applications for an Official Plan Amendment (OPA 29) and Zoning By-law Amendment (Z06-21) for a proposed 5-storey, 160-unit residential development at 12 Bayfield St., 23 Trowbridge St. E, and 37 Trowbridge St. E. The developer, Georgian Bay Harbour Ltd., is seeking to rezone the Environmental Protection lands to Downtown Commercial and add site-specific exceptions. No decisions are being made at this meeting; it is for public input only.

• Public meeting for OPA 29 and Z06-21 (Georgian Bay Harbour Ltd.)
• Proposed 5-storey residential building with 160 units and underground parking
• Request to rezone EP lands to C1 and add site-specific exceptions (reduced front yard to 3 m, max height 15.5 m)
• Subject properties: 12 Bayfield St., 23 Trowbridge St. E, 37 Trowbridge St. E
• Future site plan approval and possible condominium application to County of Grey

Inter Township Fire Department

The Inter Township Fire Department Joint Board of Management will hear the 2021 audit presentation from BDO, receive the Fire Chief's quarterly report, and consider referring the 2022 budget update to both ownership councils for final ratification. The agenda also includes routine items like approving minutes and declarations of interest.

• BDO 2021 audit presentation
• 2022 Inter Township Fire Department budget update referred to ownership councils
• Fire Chief's quarterly report for January to March 2022
• Approval of March 8, 2022 minutes

Council

Meaford Council is meeting to decide on several contracts and policy items, including awarding tenders for roof replacements and biosolids haulage, changing grass cutting services, and approving various by-laws. The agenda also includes presentations from community groups and a motion regarding community benefits from a proposed pumped storage project.

• Award roof replacement tender to LaFleche Roofing Ltd. for $268,748.16
• Award biosolids haulage tender to Region of Huronia Environmental Services (2013) Ltd. for $184,409.47
• Direct staff to bring grass cutting in-house and transfer up to $52,410 from Recreation Reserve Fund for equipment
• By-law 2022-33 to stop up and close Marine Allowance, Plan 284, and convey to upland lot owners
• Motion to direct staff to report on community benefits from TC Energy's proposed Pumped Storage Project

Bognor Hall Community Board

The Bognor Hall Community Board is meeting to handle routine business including adopting minutes, reviewing the treasurer's report and bookings, and discussing ongoing items like washroom renovations and a janitor. They will also hear a recap of the Spring Thing event and consider a pork chop fundraiser.

• Treasurer's report for April and summary of bookings
• Lower washroom renovations and bulletin board updates
• Term deposit for reserve fund and CRA-T5 reporting requirement
• Spring Thing Bognor Post Event Recap presentation
• New business: Pork Chop Sales fundraiser

Council

Council is holding public meetings to gather input on three planning items: revisions to the Meaford Haven subdivision (OPA 30, Z02-22, 42T-2011-03) that would shrink commercial and stormwater blocks to enlarge a residential block; a rezoning application (Z01-2022) for 29 Sykes Street North to allow a four-storey hotel with restaurant and retail; and an update on the Community Improvement Plan. No decisions are being made at this meeting; it is for public comment and questions.

• Meaford Haven: reduce commercial block along Sykes Street North (Hwy 26) and stormwater block, increase residential block
• 29 Sykes Street North: rezoning to C1-X for adaptive reuse as hotel (max 16.5m/four storeys), reduced parking, rooftop pool
• Community Improvement Plan: final draft presented for public input
• Public comments due by noon May 2, 2022; meeting at Meaford Hall or via Zoom

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved payment of $1,443,154.85 in library accounts and $371,272.29 in Adult Learning Centre accounts for February and March. It approved transferring up to $30,000 from the Library Renovation Reserve for basement washroom updates and up to $6,000 for auditorium HVAC upgrades. The board also approved several revised policies, accepted a $1,236.92 donation from the Mabel Richardson Foundation and an $11,383.79 deposit from the Jessie Calder Trust Fund, and approved the CEO's report. All recorded motions carried.

• Approved February and March library accounts of $1,443,154.85 for payment (carried)
• Approved February and March Adult Learning Centre accounts of $371,272.29 for payment (carried)
• Approved transfer of up to $30,000 from Library Renovation Reserve for basement washroom updates (carried)
• Approved transfer of up to $6,000 from Library Renovation Reserve for auditorium HVAC upgrades (carried)
• Approved transfer of $8,000 from Adult Learning Centre to Library Renovation Reserve for telephone and security system upgrade (carried)
• Approved deposit of $11,383.79 from Jessie Calder Trust Fund to Library Renovation Reserve (carried)
• Approved revised policies L1 Board Meeting Bylaws, L19 Endowment Fund Governance, L20 Retiree Benefits, L22 Reserve Funds, and L30 Records Management (all carried)
• Approved the CEO's Report as presented (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to decide on two minor variance applications. The main item is a deferred decision on a proposed accessory garage at 218 Centre Street, which was postponed from March so members could visit the site. The committee will also hold a public meeting on a variance request for 21 Blake Street.

• Decision on Minor Variance A03-22 (Singh) for an accessory garage at 218 Centre Street, seeking relief to build 19.3m closer to the front lot line than the main dwelling
• Public meeting for Minor Variance A05-22 (Sousa) at 21 Blake Street
• Adoption of minutes from the March 23, 2022 meeting

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors is meeting in hybrid format to approve minutes and consent items, and to discuss an investment update, an administrative by-law update, and an adjustment to the RFP Ad Hoc Committee. Most agenda sections (water management, planning, operations, forestry, etc.) have no items at this time.

• Investment update with Mike Konopka (information, 20 min)
• Administrative By-Law Update (resolution)
• RFP Ad Hoc Committee Adjustment (resolution)
• Approval of March 23, 2022 minutes
• Consent agenda: Section 28 permits, receipts & expenses, Conservation Ontario annual report

Council

Meaford Council is meeting to decide on several items, including a by-law authorizing a Memorandum of Understanding with the Chamber of Commerce for visitor services at the Big Apple, a policy for commercial patios on municipal lands, and a request to designate 'Christmas on the Bay' as a municipally significant event. Council will also receive reports on fire services, building, investments, development charges, and long-term debt, and consider motions on OLT training, noise/air quality by-laws, and EV charging stations.

• By-law 2022-26: MOU with Meaford Chamber of Commerce for Big Apple visitor services, $8,500 annual contribution
• CAO2022-21: Commercial Patio on Municipal Lands Policy and 2022 Fees & Charges amendment
• COM2022-12: Designate 'Christmas on the Bay' (Dec 1-4, 2022) as municipally significant for AGCO permits
• Councillor Kentner motion: direct staff to bring forward updated noise by-law and new air quality by-law
• Councillor Greenfield motion: report on public EV charging stations in municipal parking lots

Meaford Public Library Board

The Meaford Public Library Board will consider adopting Policy 34 for the Friends of Meaford Library and rescinding the 2019 Operating Agreement, as requested by the Friends. The board will also review the CEO job description, endorse a legacy report process, and receive updates on library services and strategic planning.

• Adopt Policy 34 – Friends of Meaford Library (FOML) and rescind the Operating Agreement between MPL and FOML
• Approve updated Chief Executive Officer Job Description
• Endorse the 2019–2022 Legacy Report process
• Adopt pay sheets for payment as submitted by the Treasurer
• Discuss increase in population impact on library hours and use

Bognor Hall Community Board

The Bognor Hall Community Board is meeting to handle routine business, including adopting minutes, reviewing the treasurer's report and bookings, and discussing correspondence. The agenda also includes the annual meeting with elections, a presentation by Tricia Gray, and new business items such as rates and fees, a fish fry fundraiser, and a term deposit for reserve funds.

• Annual meeting with chair's remarks, 2021 treasurer's report, and elections
• Discussion of rates and fees
• Fish Fry Supper Fundraiser proposal
• Term deposit for reserve funds
• Correspondence includes 112 emails, including from Municipality of Meaford and Elections Ontario

Heritage Advisory Committee

The Heritage Advisory Committee will consider a heritage permit application to demolish and reconstruct a non-heritage addition at 186 Bayfield Street, and will hear a presentation on the proposed Georgian Bay Harbour Condos development. The committee will also review the Official Plan and approve minutes from the previous meeting.

• Heritage permit H01-22 for 186 Bayfield Street: demolish and rebuild non-heritage addition on same foundation
• Presentation by Cuesta Planning on Georgian Bay Harbour Condos (OPA 29 & Z06-21): 5-storey, 149-160 unit residential building at 12 Bayfield St, 23 & 37 Trowbridge St E
• Official Plan Review Workshop for advisory committees
• Approval of March 9, 2022 minutes

Council

Council is deciding on several by-laws and contracts, including an updated open-air burn by-law that adds a bonfire category, a $1.6 million debenture for the new public library, and appointments for fire chiefs. They will also consider tenders for winter sand supply and engineering services for Grey Road 7 reconstruction, plus a development agreement for Loon Call Phase 1.

• By-law 2022-13 to regulate open air burning, adding a bonfire category for properties over one acre
• By-law 2022-20 authorizing $1,612,187.50 in debentures for the new Meaford Public Library
• Tender award to Walker Aggregates Inc. for $152,436.48 for winter sand supply
• Tender award to R.J. Burnside & Associates Limited for $287,260.95 for Grey Road 7 reconstruction engineering
• By-law 2022-24 authorizing a development agreement for Loon Call Phase 1 subdivision

Accessibility Advisory Committee

Council passed By-law 2024-05 establishing the Municipality of Meaford Accessibility Advisory Committee and adopting its Terms of Reference, repealing the previous by-law (2015-01). The committee will advise Council on accessibility matters as required by the Accessibility for Ontarians with Disabilities Act, with at least half of its members self-identifying as having a disability.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference
• Repeals By-law 2015-01
• Committee to consist of up to seven voting members, with at least 50% self-identifying as having a disability
• Meetings held six times per year, open to the public and live-streamed
• Site Plan Review subcommittee formed to review site plan applications under AODA

Council

Council will decide on several infrastructure contracts and by-laws, including awarding a $2.24 million tender for Cook Street reconstruction and approving a $1.3 million debenture for Thompson Street. It will also consider a used backhoe purchase, a parking lot engineering contract, and a site plan agreement. A presentation from the Meaford Hospital Volunteer Gardeners on their bursary-funded garden work is scheduled.

• Award Cook Street Reconstruction tender to Arnott Construction Limited for $2,235,031.20
• By-law 2022-15: Debenture of $1,296,037.84 for Thompson Street reconstruction
• Purchase of used 2013 CAT Backhoe for $109,900.80 from Battlefield Equipment
• Award engineering services RFP for 28 Nelson Street Parking Lot to WT Infrastructure Solutions Inc. for $97,407.72
• By-law 2022-14: Adopt 2022 BIA budget and raise BIA levy caps to $357 (lower) and $595 (upper)

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board appointed four staff as Provincial Offences Officers to enforce the Conservation Authorities Act. It also received a consultant's report on Environmental Planning rates and fees, directing staff to begin public consultation on a recommended fee schedule. The board approved an updated Terms of Reference for the Agricultural Advisory Committee and passed routine procedural motions. A closed session was held regarding litigation or potential litigation in the Town of South Bruce Peninsula, with direction provided to staff.

• Approved agenda (Carried)
• Approved minutes of February 23, 2022 (Carried)
• Received consent agenda items (Carried)
• Designated Spencer Young, Justine Lunt, Jake Bousfield-Bastedo, and Olivia Sroka as Provincial Offences Officers (Carried)
• Approved updated Agricultural Advisory Committee Terms of Reference (Carried)
• Received Watson & Associates Program Rates and Fees Review and directed staff to public consultation (Carried, recorded vote: 10 Yay, 0 Nay, 1 Absent)
• Moved into closed session to discuss litigation or potential litigation (Carried)
• Approved December 22, 2021 Closed Session minutes (Carried)

Committee of Adjustment

The Committee of Adjustment will hold public meetings on four applications: three minor variances (113 Iron Wood Drive, 218 Centre Street, 165 Old Highway 26) and one consent application (123312 Story Book Park Road). The committee will also adopt minutes from its February 23, 2022 meeting. Decisions will be made after considering staff reports and public comments.

• Minor variance A02-22: reduce front yard setback for attached garage from 6m to 5m at 113 Iron Wood Drive
• Minor variance A03-22: 218 Centre Street
• Minor variance A04-22: 165 Old Highway 26
• Consent application B05-22: 123312 Story Book Park Road
• Adoption of February 23, 2022 minutes

Meaford Public Library Board

The Meaford Public Library Board will meet to approve the agenda, adopt previous minutes, and handle routine reports including the Treasurer's report and updates from the Ontario Library Association and Federation of Ontario Public Libraries. The main actionable item is a recommendation to transfer $23,835.00 from the Library's Bank of Montreal account to the municipal revenue account for the Public Library Operating Grant (PLOG). The meeting also includes reports from the Chair, CEO, and committees, plus a possible in camera session.

• Approve transfer of $23,835.00 for Public Library Operating Grant (PLOG)
• Adopt minutes from February 16, 2022 regular and in camera meetings
• Receive OLA/FOPL update from Shelagh Paterson and Dina Stevens
• Receive CEO and staff reports for February 2022
• Discuss upcoming events for April 2022

Council

Council will decide on several infrastructure contracts, including a $2.2 million Cook Street reconstruction, and consider a motion to promote no minimum home sizes. It will also receive reports on modernization grants, water/wastewater, and council remuneration, and enter closed session to discuss a land acquisition near Meaford Harbour.

• Award Cook Street Reconstruction tender to Arnott Construction Limited for $2,235,031.20
• Award Structure 015 Reconstruction tender to HugoMB Contracting Inc. for $2,092,077.73
• Award Bridge 041 Rehabilitation tender to HugoMB Contracting Inc. for $717,216.13
• Award Janitorial Services 3-year contract to Kidron Janitorial Corp for $167,068.64
• Motion to direct staff to promote no minimum size for new homes

Heritage Advisory Committee

The Heritage Advisory Committee will receive the NPG Planning Solutions Challenges and Opportunities Report, the first phase of an update to the Downtown Meaford Heritage Conservation District Plan. The report identifies issues like building heights, intensification, and parking to guide future plan revisions. The committee will also approve minutes from December 2021 and hear updates on the Official Plan consultation and a heritage designation at 205294 Highway 26.

• Receive NPG Planning Solutions Challenges and Opportunities Report for Downtown Meaford Heritage Conservation District Plan update
• Approve minutes of December 1, 2021 meeting
• Update on heritage designation report for 205294 Highway 26
• Official Plan Community Consultation Schedule for information
• No heritage permit applications or public presentations listed

Bognor Hall Community Board

The Bognor Hall Community Board is meeting to adopt previous minutes, review the treasurer's report and booking summary, and discuss business arising from prior meetings, including lower washroom renovations, hall shirts, bulletin board, and acoustics. The agenda is largely routine administrative business with no presentations or delegations scheduled.

• Treasurer's Report for December, January, February
• Summary of Bookings and upcoming events
• Annual General Meeting scheduled for Apr 5, 2022
• Discussion of Lower Washroom Renovations
• Discussion of Hall Acoustics

Council

Council will consider several items, including purchasing online building permit software for $107,356.80, adopting a communications strategy, and approving a $262.73 grant for a downtown property. They will also discuss a regional housing initiative and a motion to leave snow on roads for snowmobile access. The meeting includes public presentations and routine procedural items.

• Purchase of Cloudpermit E-Permitting Software for $107,356.80
• CIP Grant of $262.73 for 36 Trowbridge Street East
• Motion to leave 4-inch snow layer on shoulders of roads linking snowmobile trails
• Firefighter certification consultation response to Ontario
• BIA budget with levy caps raised to $357 and $595

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved its January accounts, including $68,723.74 for the library and $1,707.75 for the Adult Learning Centre, and received the financial statements to January 31, 2022. The board also approved a revised COVID-19 Immunization Policy (Personnel Policy L 20 PE 33) and accepted the CEO's report, which covered statistics, a March 1 return to regular library use, a new joint 'Open' card launching May 18, and a planned celebration of life for Andrew Armitage on July 17. No other substantive decisions were recorded; several committee reports had no report.

• Approved January library accounts totaling $68,723.74 for payment
• Approved Adult Learning Centre January accounts totaling $1,707.75 for payment
• Received library and Adult Learning Centre financial statements to January 31, 2022 as information
• Approved revised Personnel Policy L 20 PE 33 COVID-19 Immunization Policy
• Approved the CEO's Report as presented
• Approved January 27, 2022 meeting minutes as presented

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider Minor Variance Application A01-22, which seeks to increase the permitted floor area of each geodesic dome at a tourist establishment from 37 m² to 40 m². The committee will also consider a validation certificate application (V02-21) for a property in the former Township of St. Vincent. The agenda includes adoption of previous minutes and routine administrative items.

• Minor Variance A01-22: increase dome floor area from 37 m² to 40 m² at 145166 16 Sideroad (McIntosh/Back Forty Glamping)
• Validation Certificate V02-21: property in Judges Plan 541, Part of Lot 19, Geographic Township of St. Vincent (Mikulski)
• Adoption of minutes from January 26, 2022 meeting
• Next meeting tentatively scheduled for March 23, 2022 at 3:00 p.m.

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors is meeting to review its 2021 year-end budget and reserve transfers, consider a new administrative building RFP, and discuss regulatory changes. The agenda includes several routine consent items and informational updates, with no major public hearings or rezonings.

• 2021 Year-End Budget Report and Reserve Transfers (Resolution)
• CAA Phase 2 Regulations Consultation Guide (Information)
• Agricultural Advisory Committee Terms of Reference and Board Appointments (Resolution)
• Admin Building RFP - Ad Hoc Committee (Resolution)
• Skinners Marsh/McNab Lake Forestry Harvest Update (Information)

Council

Council is meeting to discuss the Meaford Hall Strategic Plan, including its mission, vision, values, and financial sustainability. The agenda includes a focus group presentation covering the hall's functions, a SWOT analysis, and detailed budget figures showing taxpayer subsidies. No formal decisions are listed; the meeting appears to be a discussion and information-gathering session.

• Meaford Hall Strategic Plan focus group presentation
• Discussion of Meaford Hall functions: community space, art gallery, tourism, performance venue
• Budget figures: 2019 total subsidy $518,996; 2022 budgeted subsidies: Admin & Public Space $182,730, Performance & Presentation Space $97,560, Facility Management $52,360
• Long-term debt payment of $257,083 in 2019, maturing Sept 1, 2028
• Building condition assessment: $1.245 million in capital costs projected through 2031

Meaford Public Library Board

The Meaford Public Library Board is meeting to approve a Municipal Services Agreement that formalizes the appointment of the Municipality's CAO, Rob Armstrong, as the Library CEO. The board will also adopt previous minutes, receive the Treasurer's report, and hear updates on library services and strategic planning. The meeting includes a closed session for solicitor-client privileged advice regarding the CEO appointment.

• Approve Municipal Services Agreement for CAO Rob Armstrong as Library CEO
• Adopt minutes from January 19, 2022 regular and in-camera meetings
• Adopt Treasurer's report and pay sheets
• Update on library service delivery and active membership (5,239 in 2021)
• Strategic Planning Sub-Committee update

Council

Meaford Council will consider and potentially pass several by-laws, including the 2022 tax-supported and user pay budgets, the 2022 fees and charges by-law, and a long-term debt agreement for Thompson Street. The agenda also includes presentations from community groups, a motion to support a Family Health Team application, and a request to address non-compliant commercial signs on municipal property.

• By-law 2022-04: 2022 Tax Supported Budget
• By-law 2022-05: 2022 User Pay Budget
• By-law 2022-06: 2022 Fees & Charges By-law
• By-law 2022-07: Long Term Debt Agreement (Thompson Street) with OILC
• Motion to support Dr. Recoskie's Family Health Team application

Council

Meaford Council is holding a virtual public meeting to hear comments on a zoning by-law amendment and plan of condominium for Part of Lot 23, Broken Front Concession. The proposal would create 5 residential lots (4 new plus 1 retained) accessed by a private condominium road off Sideroad 23, with individual wells and septic systems. No decisions are made at this meeting; it is for public input only.

• Zoning By-law Amendment (Z10-2020) to rezone from Rural (RU) and Environmental Protection (EP) to Residential Limited Service (RLS) with site-specific exceptions and Holding (H) provisions
• Plan of Condominium (42CDM-2020-08) to create a private common element condominium road for 5 lots
• Related consent applications (B15-2020 to B19-2020) to be considered later by the Committee of Adjustment
• Environmental Impact Study found no negative impacts on natural heritage features if mitigative measures are implemented
• Hydrogeological Assessment concluded individual wells can provide suitable water without impacting existing wells

Accessibility Advisory Committee

Council is establishing the Accessibility Advisory Committee and adopting its Terms of Reference, replacing the previous by-law. The committee will advise on accessibility matters and include members with disabilities.

• By-law 2024-05 establishes the Accessibility Advisory Committee
• Terms of Reference adopted as Schedule A
• Repeals By-law 2015-01
• Committee to have up to seven voting members, at least 50% with self-identified disability
• Meetings held six times per year, open to public and live-streamed

Statutory Public Meeting (Budget) Council

Council is holding a statutory public meeting to present and receive comments on the 2022 draft budget, including the tax-supported, user-pay, and capital budgets, as well as draft fees and charges. The public can participate remotely due to provincial restrictions. The budget shows total tax-supported expenses of $16,506,750, a 6.34% increase from 2021.

• 2022 Tax Supported Budget totals $16,506,750, up 6.34% from 2021
• Policing budget set at $2,118,220, up 0.69%
• Roadways budget $2,891,240, up 7.49%
• Draft 2022 Fees & Charges presented for review
• Confirming By-law 2022-03 to be passed

Council

Council will decide on a zoning amendment for 439001 Sydenham-Lakeshore Drive, converting the former Annan General Store into four residential apartments. The agenda also includes presentations on food insecurity and a pumped storage project, plus reports on fees, fire services, and a tax payment transfer.

• Zoning amendment Z08-21 for 439001 Sydenham-Lakeshore Drive to rezone from Hamlet Commercial (C5) to Hamlet Residential Exception (R5-289) for four apartments
• Presentation by United Way Grey Bruce on food insecurity in Grey County
• Presentation by Ontario Pumped Storage on project update
• Proposed 2022 Fees & Charges By-law
• Motion to transfer $307,100 PILT settlement to Tax Stabilization Reserve

Owen Sound North Grey Union Public Library Board

The Library Board approved the launch of a new wifi hotspot lending program and extended the term of the current Poet Laureate for one year. Additionally, the Board approved the 2022-23 business plans for the Adult Learning Centres and authorized payments for library and learning centre accounts.

• Approved $10,000 transfer for wifi hotspot lending program
• Approved 2022-23 Adult Learning Centre business plans
• Approved one-year extension for Poet Laureate term
• Approved $143,552.55 in library accounts for Nov/Dec
• Approved $104,174.87 in Adult Learning Centre accounts for Nov/Dec
• Approved November 25, 2021 meeting minutes

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider Consent Application B01-22, which requests approval to sever a 41.5-hectare parcel from a larger property at 025559 Euphrasia-St. Vincent Townline. The application aims to separate three historically merged parcels into two individual lots. Staff recommend approval subject to conditions, including payment of cash-in-lieu of parkland and confirmation of an entrance permit. The committee will also vote on adopting the minutes from the December 22, 2021 meeting.

• Consent Application B01-22: sever 41.5 ha (103 ac) with 303 m frontage on Grey Road 12 and 1423 m on Euphrasia-St. Vincent Townline
• Retained parcel: 81.5 ha (201 ac) with existing dwelling to be demolished; new dwelling proposed
• Niagara Escarpment Development Permit #12228/G/R/2021-2022/81 approved for severance and demolition
• Staff recommendation: approve subject to conditions including cash-in-lieu of parkland and entrance permit confirmation
• Adoption of minutes from December 22, 2021 meeting

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors will hold its Annual General Meeting and regular meeting on January 26, 2022, via Webex, with public viewing on YouTube. The agenda includes the election of the 2022 Chair and Vice-Chair, board appointments to committees, and resolutions on the 2022 Operational Plan, Programs and Services Inventory, staffing, and a Forestry Fee Schedule update. The meeting is open to the public via live stream.

• Election of 2022 Chair and Vice-Chair
• Board appointments to committees (e.g., Conservation Foundation, Forestry, Arboretum Alliance, Drinking Water Source Protection)
• 2022 Operational Plan resolution
• GSCA Programs and Services Inventory Report resolution
• Forestry Fee Schedule Update resolution

Meaford Public Library Board

The Meaford Public Library Board is meeting to adopt Policy 41, a Land Acknowledgment Declaration, and to approve the 2022 regular meeting schedule. The board will also receive reports on library operations, including a December 2021 team report, and will enter a closed session to discuss a personnel matter.

• Adoption of Policy 41 - Land Acknowledgment Declaration
• Approval of 2022 regular meeting schedule (9 dates listed)
• Treasurer's report: adoption of pay sheets
• In camera session to discuss an HR matter
• Public participation via remote registration due to provincial restrictions

Council

Council will hear a presentation on the Municipality of Meaford's draft Communications Strategy for 2022-2025, then review and potentially approve the 2022 draft operating and capital budgets, including several budget enhancements. The meeting also includes a consent agenda item for an election recount policy and a request for pre-budget approval to install new finger docks at Meaford Harbour.

• Pre-budget approval for 12 new finger docks on Dock A at Meaford Harbour, $105,097.73 awarded to Kropf Industrial Inc.
• 2022 Draft Operating and Capital Budgets presented for review
• Budget enhancements for CAO & Records Management Coordinator, Customer Service Clerk, Well-being Program, Seasonal Facility Attendants, Seasonal Municipal Enforcement Officers, Additional Enforcement Vehicle, South Georgian Bay Tourism, and Georgian Trail Winter Grooming
• By-law 2022-01 - Election Recount Policy on consent agenda
• Presentation of Draft Communications Strategy by The Letter M

Meaford Public Library Board

The Meaford Public Library Board is meeting virtually to handle routine procedural items, including approval of the agenda and disclosure of pecuniary interests. The main substantive item is a proposed in-camera (closed) session to discuss a human resources matter concerning an identifiable individual, likely an employee. The board will vote on a resolution to enter the closed session with the Library CEO, municipal CAO, Clerk, and HR Manager present.

• In-camera session to discuss an HR matter involving an identifiable individual
• Resolution to enter closed session with Library CEO, municipal CAO, Clerk, and HR Manager
• Routine agenda items: call to order, disclosure of pecuniary interest, approval of agenda, adjournment

Council

This Council meeting is cancelled due to provincial COVID-19 restrictions. Budget discussions originally planned for January 10 and 11 will now take place at a virtual meeting on January 17. The public can submit budget questions by email, with answers posted online.

• Meeting cancelled due to Step 2 COVID-19 restrictions
• Budget meetings on Jan 5, 10, 11 cancelled
• Virtual Council meeting rescheduled to Jan 17 at 1 p.m.
• Budget info and video available at meaford.ca/budget
• Public questions accepted at [email protected]

Council

The Meaford Council is holding a virtual meeting on January 10, 2022. The agenda consists solely of procedural items and a single closed-session item to discuss a human resources matter concerning an identifiable individual, likely a municipal or local board employee. No public decisions or discussions are listed on the open agenda.

• Closed session to discuss an HR matter about an identifiable individual, with the CAO, Clerk, and HR Manager in attendance

Council

This Council meeting was cancelled due to provincial COVID-19 restrictions. Budget discussions originally planned for this date were moved to the January 17 virtual meeting. The public can submit budget questions by email and find information on the municipal website.

• Meeting cancelled due to COVID-19 Step 2 provincial announcement
• Budget meetings on January 5, 10, and 11 cancelled
• Budget discussions moved to January 17 virtual Council meeting
• Public can email budget questions to [email protected]
• Budget information available at www.meaford.ca/budget

Council

This meeting was cancelled. The Mayor and CAO cancelled the planned 2022 budget meetings on January 5, 10, and 11 due to provincial COVID-19 restrictions. Council will instead meet virtually on January 17 at 1 p.m. to discuss the budget. The public can submit budget questions via email or the municipal website.

• Cancellation of January 5, 10, and 11 budget meetings
• Virtual council meeting rescheduled to January 17 at 1 p.m.
• Budget information to be posted at www.meaford.ca/budget
• Public questions accepted at [email protected]