Meaford public meetings in 2023

Grey Sauble Conservation Authority Board

The Board of Directors will meet to discuss the 2024 budget and conduct a board orientation on water management. The meeting also includes information regarding a planning fee freeze and a climate resilient coastal communities grant.

• 2024 Budget discussion
• Board orientation on Water Management
• Climate Resilient Coastal Communities Grant information
• Planning Fee Freeze information
• Review of November 2023 Section 28 Permits and Planning Applications

Committee of Adjustment

The Committee of Adjustment will consider two consent applications for lot severances on Grey Road 12 and one minor variance application for 1 Legion Road. The meeting also includes the adoption of minutes from the November 22, 2023, meeting.

• Consent B15-2023 and B16-2023: Severing two 1.33-hectare lots at 137079 Grey Road 12
• Consent B17-2023 and B18-2023: Proposed lot severances at 137122 Grey Road 12
• Minor Variance A16-2023: Proposed relief for River Manor Inc. at 1 Legion Road

Council

Council is considering restructuring advisory committees to align with four strategic pillars. The meeting also includes decisions on significant debenture by-laws for infrastructure and a proposal for a new short-term accommodation licensing program.

• Debenture by-law for $2,675,231.84 for the Nelson Street Booster Station
• Debenture by-law for $726,650.00 for Cook Street Reconstruction
• Award of $273,747.12 to GSS Engineering Consultants Ltd. for Trowbridge Street West services
• Proposed restructuring of advisory committees including Accessibility and Site Plan Review
• Proposal for a short-term accommodation licensing and enforcement program

Bognor Hall Community Board

The Bognor Community Centre Board will review the November financial report and booking summary. The meeting includes discussions regarding hall assets, capital budget items, and local business assistance.

• Treasurer's Report for November
• Discussion of hall assets including rear entrance washroom and piano
• Capital budget discussion regarding a projector
• Kitchen/bar beverage cooler door gasket replacement
• Discussion of an outdoor permanent sign

Council

Council is holding a statutory public meeting to discuss a zoning by-law amendment for vacant lands at 396 Nelson Street West. The proposal seeks to rezone the property from Development Exception (D-290) to Residential Multiple (RM) to allow for 5 to 10 residential units. The project includes a mix of single detached and attached units designed for older adults.

• Zoning By-law Amendment (Z05-2023) for 396 Nelson Street
• Proposal for 5 to 10 residential units (single detached and attached)
• Request to rezone from Development Exception (D-290) to Residential Multiple (RM) zone
• Proposed 1.2 metre western interior side yard setback

Heritage Advisory Committee

The Heritage Advisory Committee is reviewing an addendum for Heritage Permit H04-21 regarding 141 Sykes Street North. The review focuses on as-built drawings to address previously deferred items including exterior cladding, rear railings, and window trim.

• Heritage Permit HAC2023-06: Addendum for 141 Sykes Street North
• Review of as-built drawings for garage and second storey cladding
• Discussion of rear dwelling railings and window/trim colour palette

Council

Council is considering a zoning amendment for 206080 Highway 26 to correct a mapping error regarding environmental protection lands. The meeting also includes discussions on restructuring municipal advisory committees and establishing a new fire department by-law.

• Zoning amendment for 206080 Highway 26 to rezone lands to OS-200 and RM-H5
• Proposal to establish an Accessibility Advisory Committee and Site Plan Review Subcommittee
• Proposal to dissolve Economic Development, Heritage, Parks, and Well-being Advisory Committees
• By-law to establish and regulate the Meaford Fire Department
• Motion to investigate costs for two event signs at the north and south ends of Meaford

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications regarding property setbacks. One application involves a carport and shed at 183 Sykes St North, while the other concerns 158185 7th Line.

• Minor Variance A14-2023: Proposed carport and shed setbacks at 183 Sykes St North
• Minor Variance A15-2023: Proposed variance for 158185 7th Line
• Public hearing for Trumper application at 183 Sykes St North

Grey Sauble Conservation Authority Board

The Board of Directors will meet to discuss administrative updates, budget reports, and forestry tenders. The agenda includes reviewing October 2023 permits and expenses, as well as discussing a potential environmental educator position.

• Forestry Tender – Four Corners resolution
• Environmental Educator Position resolution
• Q3 Budget Report Back
• Administration Renovation information
• Section 28 Permits and Planning Applications for October 2023

Council

Council is considering approving an updated job description and directing the HR Manager to advertise the Chief Administrative Officer (CAO) position. The recruitment will be managed internally by municipal staff rather than external consultants. The CAO position has a salary range between $150,137 and $182,494.

• Approval of updated CAO job description
• Direction to advertise the CAO position
• CAO salary range of $150,137 - $182,494
• Closed session to discuss a personal HR matter

Accessibility Advisory Committee

The Municipality of Meaford is passing By-law 2024-05 to create an Accessibility Advisory Committee. This committee will advise Council on programs, policies, and services for seniors and persons with disabilities to meet AODA requirements.

• Establishment of the Accessibility Advisory Committee
• Adoption of Committee Terms of Reference
• Repeal of By-law 2015-01
• Appointment of up to seven voting members

Council

Council will consider adopting the 2022-2026 Council Priorities and updates regarding the TCE Pumped Storage project. The meeting also includes discussions on infrastructure borrowing, zoning amendments, and a funding request from the Georgian Triangle Humane Society.

• TCE Pumped Storage project management and staffing updates
• Adoption of 2022-2026 Council Priorities
• By-law 2023-66: Customer Service Standards Policy
• By-law 2023-68: Significant Weather Event Policy
• Temporary zoning amendment for motor vehicle repair at 245690 22nd Sideroad

Meaford Public Library Board

The Meaford Public Library Board will meet to discuss the 2024 draft operating and capital budget. The board will also consider approving the 2024 Library Services Agreement with the Owen Sound & North Grey Union Public Library.

• Approval of the 2024 OSNGUPL Library Services Agreement
• Review of the Meaford Public Library 2024 draft operating and capital budget
• Establishment of the 2024 Regular Meeting Schedule
• Review of the Treasurer's Variance Report

Bognor Hall Community Board

The board will review the October financial report and a summary of facility bookings. Discussions include hall assets such as the rear entrance washroom, piano, and kitchen beverage coolers. The board will also address hall acoustics and the capital budget.

• Treasurer's Report for October
• Review of hall assets including piano and rear entrance washroom
• Discussion of kitchen/bar beverage cooler door gasket replacement
• Update of original quote for hall acoustics
• Capital Budget discussion

Council

Council will hear staff presentations and public comments regarding two separate zoning applications. One application concerns a workshop expansion on a farm, while the other seeks to correct a mapping error for the Meaford Haven subdivision.

• Zoning Amendment (Z09-2023): Proposed 750 square metre workshop at 157080 7th Line
• Zoning Amendment (Z10-2023): Realigning Environmental Protection zones at 206080 Highway 26
• Public hearing for 157080 7th Line to allow outdoor storage in the front yard
• Rezoning of lands at 206080 Highway 26 to Open Space (OS-200) and Residential Multiple (RM-H5)

Council

Council will consider several land-use amendments, including a zoning change for 106 Georgian Beach Road South and a commercial dog kennel proposal at 397531 10th Concession. The meeting also includes discussions on the TCE Pumped Storage project and an easement request for Caver's Road.

• Easement request for Caver's Road to provide legal access to Bruce Trail properties
• Zoning amendment to remove a holding provision at 106 Georgian Beach Road South
• Official Plan and Zoning amendments for a commercial dog kennel at 397531 10th Concession
• TCE Pumped Storage project update and management agreement with Ainley Group
• Approval of the 2022-2026 Council Priorities

Committee of Adjustment

The Committee of Adjustment is considering a minor variance application for a 55-unit townhouse development at 206080 Highway 26. The proposal seeks relief from several zoning by-law yard setback requirements. Staff recommend approval of the application.

• Minor Variance A13-2023: Proposed setback reductions for 55 townhouses at 206080 Highway 26
• Consent B14-2023: Application for 159168 7th Line (Withdrawn)
• Certificate of Cancellation B20-2022: Approved for 083341 Sideroad 6

Grey Sauble Conservation Authority Board

The Board of Directors will meet to discuss the draft 2024 budget and conduct an orientation regarding the Forestry Department. Other business includes agricultural lease tenders and the appointment of a Provincial Offences Officer.

• Draft 2024 Budget
• Agricultural Lease Tenders
• Provincial Offences Officer Appointment
• Cultural Mindfulness Training
• Education Framework

Meaford Public Library Board

The Board met to review the 2024 draft operating and capital budgets and discuss the Library CEO position in a closed session. Members also reviewed staffing updates and the Owen Sound & North Grey Union Public Library service agreement.

• Closed session to discuss personal matters regarding the Library CEO position
• Review of 2024 draft operating and capital budgets
• Approval of Policy 43 (Partnership Policy) and Policy 44 (Sponsorship Policy)
• Delegation of authority to the Municipality of Meaford for the 2023 Accessibility Compliance Report
• OSNGUPL 2023 Library Support invoice totaling $146,637.93

Council

Council is reviewing the future of library service agreements and responding to affordable housing recommendations. The meeting also includes discussions on recycling program amendments and various local development permits.

• Proposed $7,500 grant for façade improvements at 46 and 48 Sykes Street North
• Proposed $25,000 annual donation to North East Grey Health Clinics Inc. (2024-2026)
• Proposed $1,000 annual subscription for Municipal World magazine
• Discussion on maintaining library access to Owen Sound & North Grey Union Public Library
• Zoning by-law amendment for 123222 Story Book Park Road

Bognor Hall Community Board

The Bognor Community Centre Board will review the September financial report and booking summary. Members will also discuss hall assets, including the rear entrance washroom and piano, and address the capital budget.

• Review of September Treasurer's Report
• Discussion of hall assets: rear entrance washroom and piano
• Discussion of capital budget
• Discussion of kitchen/bar beverage coolers
• Review of upcoming events: Oct 21 Sit Down Supper and Oct 28 Craft Sale

Council

Council is holding a public meeting to discuss a Zoning By-law Amendment (Z07-2023) for a temporary business location. The applicant, Johnny B’s, seeks to use the property for a motor vehicle repair garage, accessory retail, and outdoor storage until their facility is rebuilt. The proposed use would be limited to a three-year period on lands currently zoned Special Agricultural and Environmental Protection.

• Zoning By-law Amendment (Z07-2023) for 245690 Sideroad 22
• Proposed temporary use: motor vehicle repair garage, accessory retail, and accessory outdoor storage
• Request to change zoning from Special Agricultural (SP) to Special Agricultural with a Temporary Use (SP-T3)
• Proposed temporary duration of up to 3 years

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors will meet to review administrative funding, the draft 2024 budget, and parking fees. The meeting also includes a resolution for the final approval of the Inglis Falls Management Plan.

• Approval of Inglis Falls Management Plan
• Discussion of GSCA Draft 2024 Budget
• Resolution on GSCA Administration Funding Options
• Resolution on Parking Fees
• Review of Section 28 Permits and Planning Applications

Committee of Adjustment

The Committee of Adjustment will consider a request to issue a Certificate of Cancellation for lands at 083341 Sideroad 6. This request aims to facilitate a land merger to finalize a previously approved lot addition.

• Certificate of Cancellation request for 083341 Sideroad 6 (Johnston/Carvalho)

Council

Council is considering a $500,000 commitment toward a housing and green space project on the former GBCS track property. The meeting also includes discussions on transportation capital plans, library service agreements, and community grants.

• $500,000 commitment for former GBCS track property housing project
• $7,500 Community Improvement Plan grant for 46 and 48 Sykes Street North
• By-law 2023-58 regarding municipal access agreement with Eh!Tel Networks Inc.
• Proposed installation of live-stream webcams for downtown Meaford
• Support for the Bruce Trail Storage Project at 143006 Superior Street

Meaford Public Library Board

The Meaford Public Library Board is meeting to consider adopting the 2024 Draft Operating and Capital Budgets. The board will also review new Partnership and Sponsorship policies and discuss delegating accessibility reporting authority to the Municipality of Meaford.

• Adoption of 2024 Draft Operating and Capital Budgets
• Approval of Policy 43 (Partnership Policy) and Policy 44 (Sponsorship Policy)
• Delegation of 2023 Accessibility Compliance Report submission to the Municipality of Meaford
• Discussion of the Owen Sound & North Grey Union Public Library Service Agreement
• Closed session regarding the Library CEO position

Special Council Meeting

The Municipality of Meaford held a special meeting to receive a presentation from Grey County regarding housing supply and affordability. The presentation detailed local income statistics, rental vacancy rates, and the Grey County Housing Action Plan.

• Presentation on Housing and Community Green Space Project
• Review of Grey County Housing Action Plan
• Discussion of local household incomes and affordability thresholds

Council

Council is holding a public meeting to discuss a Zoning By-law Amendment (Z03-2023) for a property in Sydenham. The proposal seeks to establish a 0.55-hectare minimum lot size for a severed parcel and prohibit residential development on the retained lot.

• Zoning By-law Amendment (Z03-2023) for 123222 Story Book Park Road
• Proposed rezoning from Rural (RU) to Rural with Exception 302 (RU-302)
• Establishment of a 0.55-hectare minimum lot size for the severed lot
• Prohibition of residential development on the retained lot

Heritage Advisory Committee

The Heritage Advisory Committee will review heritage permit applications for properties on Sykes Street North. Members will also discuss updating the committee's terms of reference and developing a preservation plan for the historic GTR Rail Shed.

• Heritage permit application for 141 Sykes Street North
• Heritage permit application for 191 Sykes Street North
• Proposed update to Committee Terms of Reference
• Preservation plan for the historic GTR Rail Shed
• Heritage designation update for 205294 Highway 26

Council

Council is reviewing several contract awards for specialized transit and wastewater infrastructure repairs. The meeting also includes discussions on a potential housing and green space project and the 2024 capital budget.

• Award of $254,439.08 transit contract to First Canada ULC
• Award of $451,902.55 wastewater repair contract to East Elgin Concrete Forming Limited
• Zoning amendment for 197621 Grey Road 7
• Agreement to use the Owen Sound Leaf & Yard Waste Site
• Discussion of housing and community green space on the old Georgian Bay Community School track property

Bognor Hall Community Board

The board will review the treasurer's report for July and August and a summary of recent bookings. Discussions include hall assets such as the rear entrance washroom and piano, as well as upcoming fundraising efforts. The meeting also covers new business regarding kitchen equipment and community connections.

• Treasurer's Report for July & August
• Discussion of hall assets: Rear Entrance Washroom and Piano
• Capital Budget review (Municipality and Hall funded)
• New business: Kitchen/Bar Beverage Coolers
• Summer fundraising: Pork Chop Sales and Fish Fry Supper

Grey Sauble Conservation Authority Board

The Board of Directors will meet to discuss the Q2 budget and investment portfolio updates. The meeting includes a presentation on the Eugenia Falls Management Plan and a report on the 2019-2023 Strategic Plan.

• Q2 Budget Update
• Q2 Investment Portfolio Update
• Category 3 Agreement Endorsement
• 2019-2023 Strategic Plan Final Report
• Eugenia Falls Management Plan Presentation

Council

Council is considering several major items, including a design-build tender for Structures 021 and 022 and the appointment of an interim Chief Administrative Officer. The meeting also includes discussions on specialized transit operations and wastewater system repairs.

• Design-build tender for replacement of Structures 21 & 22
• By-law 2023-53 to appoint an interim Chief Administrative Officer
• Zoning By-law Amendment Z02-2023 for 430254 Sydenham-Lakeshore Drive
• Transit System Operations contract award to First Canada ULC for $254,439.08
• Wet Well Valves & WWTP Concrete Repairs contract award to East Elgin Concrete Forming Limited for $451,902.55

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance for a residential addition at 142 Noble Street and a consent application for 25667 Euphrasia - St. Vincent Town Line. Staff recommend approving the Noble Street variance to allow a reduced side yard setback. The meeting also includes a review of previous minutes and upcoming meeting schedules.

• Minor Variance A11-2023: Proposed house addition at 142 Noble Street
• Consent B13-2023: Application for 25667 Euphrasia - St. Vincent Town Line
• Staff recommendation to approve 1.65m side yard setback for 142 Noble Street
• Review of July 26, 2023, meeting minutes

Council

The Council meeting scheduled for August 11, 2023, includes a closed session regarding human resources. The session is specifically for discussing personal matters related to CAO recruitment.

• Closed session regarding CAO recruitment

Meaford Public Library Board

The Board will discuss a service agreement regarding the joint role of the Municipal CAO as Library CEO. The meeting includes a closed session to discuss the Library CEO position and the appointment of an Acting CEO. Additionally, the Board will appoint new signing authorities for library bank accounts.

• Discussion of Municipality of Meaford Library CEO Agreement
• Appointment of an Acting Library CEO
• Appointment of Kim Grafton, Lloyd Mohr, and Lynne Fascinato as bank signing authorities
• Creation of a new full-time Manager of Library Services position

Council

The Council meeting on August 4, 2023, includes a scheduled closed session. This session is intended for discussion with the HR Manager regarding labour relations or employee negotiations specifically related to an employee contract.

• Closed session regarding HR matter and employee contract

Property Standards & Licensing Committee

The Property Standards & Licensing Committee will conduct an appeal hearing regarding Property Standards Order #23-0309. The meeting includes staff reports, statements from the appellant, and public comments before a decision is made.

• Appeal Hearing for Property Standards Order #23-0309

Committee of Adjustment

The Committee of Adjustment will meet to consider a consent application for land severance at 396 Nelson Street West. The proposal involves creating a single residential lot and a separate parcel intended for six townhouse rental units.

• Consent B08-2023: Land severance at 396 Nelson Street West (Exner)
• Proposed 1,089.7 m2 parcel for a single residential house
• Proposed 1,999.2 m2 parcel for 6 townhouse rental units
• Public hearing regarding the Exner severance application

Special Council Meeting

Council entered a Committee of the Whole session to review draft project charters covering various municipal priorities. Discussions included environmental regulations, tree inventories, and electric vehicle charging infrastructure.

• Review of Municipal Environmental Regulation for Development Projects (Phase 1 legal budget: $20,000; Phase 2 legal budget: $40,000)
• Review of Municipal Tree Inventory project for settlement areas and municipal properties
• Review of EV Chargers project for downtown Meaford
• Review of Water and Wastewater Master Plan Update and expansion
• Confirmation of By-law 2023-52 regarding July 2023 proceedings

Council

Council will review several by-laws, including a fire protection agreement with Georgian Bluffs and zoning amendments. The meeting also includes discussions on road rehabilitation, bridge load limits, and a film plastic recycling pilot project.

• By-law 2023-47: Inter-Township Fire Department Agreement with Georgian Bluffs
• Award of tender to E.C. King Contracting for $247,139.93 for Downtown Inflow Remediation
• Award of tender to Harold Sutherland Construction for $980,745.58 for Bayshore Road Rehabilitation
• By-law 2023-51 regarding bridge load weight restrictions
• Proposed film plastic recycling pilot project at 87 Stewart Street

Council

Council is holding public meetings regarding a zoning amendment for 197621 Grey Road 7 to align with the Official Plan. They are also reviewing proposed updates to the Downtown Meaford Heritage Conservation District Plan and Guidelines.

• Zoning By-law Amendment (Z04-2023) for 197621 Grey Road 7 to rezone from residential/open space to Rural and Environmental Protection
• Heritage Conservation District Plan and Guidelines Update presentation by Jesse Auspitz of NPG Solutions
• Proposed building height guidelines for commercial buildings along Sykes Street
• Proposed permission for additional residential units (ADUs) within the Heritage Conservation District

Council

The Meaford Council meeting on July 14, 2023, consists of procedural items and a request to enter a closed session. The closed session is for receiving legal advice regarding a human resources matter.

• Closed session regarding an HR matter with the HR Manager and Municipal Solicitor

Council

Council is considering several by-laws, including a cost-sharing agreement with the Grey Sauble Conservation Authority and amendments to tiered response agreements with Grey County. The meeting also includes discussions on infrastructure rehabilitation, heritage permits, and a potential inter-township fire department board.

• Award of $567,177.68 tender to Nuroad Construction Limited for Structure 037 rehabilitation
• Award of $247,139.93 tender to E.C. King Contracting for Downtown Inflow Remediation
• By-law 2023-43 regarding a cost apportionment agreement with Grey Sauble Conservation Authority
• Heritage permit application for 26 Nelson Street East
• Proposed purchase of a portion of Cedar Avenue for lot addition

Bognor Hall Community Board

The Board will review the June financial report and upcoming hall bookings. Discussions include summer fundraising efforts, hall asset management, and the capital budget.

• Review of June Treasurer's Report
• Summer fundraising via pork chop sales and a fish fry supper
• Discussion of hall assets including the piano and rear entrance washroom
• Review of capital budget (municipality and hall funded)
• New business regarding a community garage sale

Special Meeting - Heritage Advisory Committee

The Heritage Advisory Committee is reviewing a permit application to convert the old fire hall at 26 Nelson Street East into a restaurant with rooftop seating. The proposal includes adding an elevator and making exterior alterations to the historic building. The Committee will recommend whether Council should approve the permit subject to specific heritage conditions.

• Heritage permit application HAC2023-04 for 26 Nelson Street East
• Proposed adaptive reuse of the former fire hall as a restaurant
• Proposed addition of an elevator and outdoor rooftop seating
• Requirement for professional masonry and structural drawings
• Proposed commemoration of the fire hall via plaques, images, or artefacts

Committee of Adjustment

The Committee of Adjustment will meet to consider several land use applications, including a minor variance for an accessory dwelling unit and a legal non-conforming use request. The meeting will also address a consent application for land severance.

• Minor Variance A09-2023: Accessory dwelling unit height and distance at 145678 Grey Road 12
• Legal Non-Conforming Use A10-2023: Application for 26 Marshall St. East
• Consent B07-2023: Land severance application for 123222 Story Book Road
• Adoption of May 31, 2023, meeting minutes

Grey Sauble Conservation Authority Board

The Board of Directors will meet to discuss administrative, water management, and land items. Key topics include office renovations, dam updates, and a boundary adjustment for Arran Lake.

• Administration Office Renovation resolution
• Arran Lake Boundary Adjustment resolution
• Wood Products Tendering Policy Exception resolution
• Berford Lake Operational Plan discussion
• In-Year WECI Funding Proposal resolution

Council

Council will consider several major infrastructure tenders, including road resurfacing and shoreline rehabilitation. The meeting also includes discussions on zoning amendments, speed limit changes, and a request to purchase a portion of Cedar Avenue.

• $989,348.82 tender award for Low Class Bituminous Resurfacing to Duncor Enterprises Inc
• $294,715.67 tender award for Bayfield Street Shoreline Rehabilitation to Naturally Green Landscaping Ltd.
• $567,177.68 tender award for Rehabilitation of Structure 037 to Nuroad Construction Limited
• By-law 2023-41 to limit speed on 8th Concession North
• Zoning amendment for 112 Roxborough

Special Council Meeting

Council met in a Committee of the Whole session to discuss the framework for their strategic priorities. The session included a presentation on municipal vision, staffing, and the impact of rising construction costs on infrastructure. Staff will provide draft project charters for Council to review before the next workshop on July 25.

• Discussion of draft priorities including climate change, wastewater master plans, and housing affordability
• Review of construction cost increases, noting a 100% increase in sidewalk costs per square metre since 2018
• Review of infrastructure funding, noting 2022 and 2023 budgets have decreased in real terms due to Construction CPI
• Presentation of staffing data showing 79 full-time and 23 part-time staff as of 2023
• Discussion of upcoming project charters for facility planning and water/wastewater management

Meaford Public Library Board

The Board reviewed the May 2023 variance report and discussed upcoming summer programming. Members also reviewed updates to library conduct, meeting room, and CEO performance policies.

• Approval of amendments to Policy 5 (Library Rules of Conduct)
• Approval of amendments to Policy 10 (Meeting Rooms)
• Approval of amendments to Policy 42 (CEO Performance Review)
• Review of May 2023 Variance Report
• Discussion of new inter-library loan program

Council

The Meaford Council held a special education session regarding heritage conservation in Ontario. The session, led by Bertrand Duclos, covered the framework for evaluating and protecting properties with cultural heritage value.

• Heritage training session: Heritage Conservation in Ontario: Fundamentals for Municipal Heritage Committees
• Discussion of the Ontario Heritage Act framework and values-based approach
• Review of property evaluation steps: identification, research, site analysis, evaluation, and protection
• Overview of municipal register inclusion and designation processes (Part IV and Part V)

Council

Council is reviewing several by-laws, including the adoption of a new Emergency Plan and Program. The meeting also includes discussions on the 2023 final tax rate and various infrastructure tenders.

• Adoption of Emergency Plan and Program (By-law 2023-32)
• Award of $1,764,976.32 to Rosenbauer City View for a ladder truck
• Award of $989,348.82 to Duncor Enterprises Inc for bituminous resurfacing
• Award of $294,715.67 to Naturally Green Landscaping Ltd for shoreline rehabilitation
• Adoption of the 2023 Final Tax Rate (By-law 2023-38)

Bognor Hall Community Board

The board will review the May treasurer's report and a summary of recent and upcoming hall bookings. Discussions include summer fundraising efforts, hall assets, and the capital budget.

• Treasurer's Report for May
• Review of hall bookings for June and July
• Summer fundraising: Pork Chop Sales and Fish Fry Supper
• Discussion of hall assets including dishes, piano, and rear entrance washroom
• Capital Budget review (Municipality and Hall funded)

Council

Council is holding a public meeting to discuss a proposed zoning amendment for a property in Sydenham. The proposal seeks to rezone a severed 2.01 hectare parcel to restrict livestock to 10 Nutrient Units to meet setback requirements for future development on the retained lot.

• Zoning By-law Amendment (Z02-2023) for 430254 Sydenham-Lakeshore Drive
• Proposed rezoning from Rural (RU) and Environmental Protection (EP) to Rural with Exception (RU-298) and Environmental Protection
• Severance application B02-23 to split a 2.01 hectare parcel from a 40.6 hectare lot

Committee of Adjustment

The Committee of Adjustment will hold public meetings to consider one land consent application and three minor variance requests. These items involve property changes in the St. Vincent and Sideroad 15 areas.

• Consent B06-2023: Land severance for Martin at Concession 8 South, St. Vincent
• Minor Variance A06-2023: Gouett at 158549 7th Line, St. Vincent
• Minor Variance A07-2023: Thompson at Part Lots 4 to 7 and 10 to 12, St. Vincent
• Minor Variance A08-2023: Stewart at 143610 Sideroad 15

Council

Council is reviewing the allocation of the 2022 year-end surplus to various reserve funds. The agenda also includes a contract award for a pump replacement at Station 5 and discussions regarding splashpad fundraising.

• Award of $100,091.14 tender to BGL Contractors Corporation for Station 5 Pump Replacement
• Transfer of $230,000 to the Tax Rate Stabilization Reserve for unfunded PILT payments
• Transfer of $187,000 to the Capital Fleet Reserve for emergency grader repairs
• Proposed application for a Trillium Capital Grant for splashpad replacement and expansion
• Transfer of $180,000 to the Bridge and Culvert Reserve Fund

Meaford Public Library Board

The Meaford Public Library Board will meet to discuss several policy updates and financial reports. Key items include proposed amendments to library rules of conduct, meeting room usage, and the CEO performance review process.

• Amendments to Policy 5 (Library Rules of Conduct)
• Amendments to Policy 10 (Meeting Rooms)
• Amendments to Policy 42 (CEO Performance Review)
• April Variance Report review
• Review of April 19, 2023, meeting minutes

Grey Sauble Conservation Authority Board

The Board of Directors will review the 2022 financial statements and provide a Q1 budget update. Discussion items include a boundary adjustment for Oxenden Creek and a stewardship grant review.

• Presentation of 2022 Financial Statements by Baker Tilly
• Q1 Budget Update
• Oxenden Creek Boundary Adjustment resolution
• Stewardship Grant Review Committee resolution
• Review of April 2023 Section 28 Permits

Council

Council will consider several motions including a heritage designation for 205294 Highway 26 and a permit to demolish a building at 12 Nelson Street East. The meeting also includes discussions on the 2022 year-end surplus transfers and a proposed $50,000 annual donation to the Meaford Hospital Foundation.

• Heritage designation for 205294 Highway 26 (By-law 2023-29)
• Demolition permit for former Midas Mart at 12 Nelson Street East
• Agreement for Blue Dolphin Pool operations with YMCA Grey Bruce
• Award of $100,091.14 to BGL Contractors Corporation for Station 5 Pump Replacement
• Proposed $50,000 annual donation to Meaford Hospital Foundation (2023-2026)

Special Council Meeting - Well-being Bursary Program

Council will review presentations from community groups to allocate annual funding from a $40,000 budget. Twenty-nine applications were received, totaling $83,350 in requested funds. Successful applicants must demonstrate alignment with the municipality's Well-being Plan.

• Review of 29 Community Well-being Bursary applications
• Annual funding envelope of $40,000 available for distribution
• Maximum award limit of $4,000 per organization per year
• Presentations from groups including SweetWater Music Festival and Meaford Theatre Company
• Three applications referred to the economic development budget instead of the bursary

Council

Council is holding public meetings to hear presentations and community feedback regarding two separate planning applications. The first involves a commercial dog kennel proposal, and the second concerns a rezoning request to allow for new buildings.

• Official Plan Amendment (OPA35) and Zoning Amendment (Z10-2022) for a commercial dog kennel at 397531 Concession 10
• Proposal to permit a kennel for up to 20 dogs and an addition to an existing dwelling at 397531 Concession 10
• Zoning By-law Amendment (Z01-2023) for Part of Lot 10, Parts 19 & 20 of Reference Plan 16R36, Concession 2
• Proposal to rezone lands from Environmental Protection to Country Residential with Holding (CR(H1)) at Concession 2, St. Vincent

Special Council Meeting - Well-being Bursary Program

Council will review presentations from community groups to allocate $40,000 in annual bursary funding. Twenty-nine applications totaling $83,350 were received for the program. Successful applicants must demonstrate alignment with the Municipality of Meaford Well-being Plan.

• Review of 29 applications for the Community Well-being Bursary Program
• Annual funding limit of $40,000 for the current Council term
• Maximum individual organization award of $4,000 per year
• Presentations by applicant groups including Meaford Food Bank and Outreach and Big Brothers Big Sisters
• Redirection of three applications to the economic development budget

Heritage Advisory Committee

The Heritage Advisory Committee is reviewing a permit application to demolish the former Midas Mart at 12 Nelson Street. The building has been identified as having no heritage character and contains hazardous materials including asbestos, lead paint, and mould. The site is intended to be converted into parking or greenspace following the demolition.

• Demolition permit for 12 Nelson Street (non-heritage building)
• Report on minor heritage permits under delegated approvals for 2022
• Construction activities and heritage permits report for 26 Nelson St. E

Council

Council will consider a master services agreement to transition the Blue Box recycling program to Circular Materials Ontario. The meeting also includes a $2.5 million tender award for road reconstruction and various municipal appointments.

• By-law 2023-25: Master Services Agreement with Circular Materials Ontario for recycling transition
• Tender INF-2023-01: $2,525,507.31 for St. Vincent Street / Grey Road 7 Reconstruction awarded to Arnill Construction Limited
• By-law 2023-26: Appointment of a Deputy Treasurer
• By-law 2023-27: Appointments to the Bognor Community Hall Board
• Presentation: SallyAnn Longfellow regarding animal licensing

Committee of Adjustment

The Committee of Adjustment will hold public hearings to consider several land consent applications and minor variance requests. These items involve property developments and land severances across various municipal locations.

• Consent B02-2023: 430254 Sydenham-Lakeshore Drive (Crowther)
• Consent B03-2023: 137111 Grey Road 12 (Giesbrecht)
• Consent B04-2023: 138265 Grey Road 112 (Mulder)
• Consent B05-2023: 145120 16 Sideroad (Adams)
• Minor Variance A03-2023: 112 Georgian Beach Lane (Turner)

Grey Sauble Conservation Authority Board

The Board of Directors will meet in a hybrid format to discuss various administrative and land management items. Key topics include an investment portfolio update, a prosecutor pilot project, and the Inglis Falls management plan.

• Environmental Planning: Section 28 Permits for March 2023
• Presentation: TD Wealth Management Annual Report
• Resolution: Investment Portfolio Update
• Resolution: Programs and Services Inventory
• Resolution: Prosecutor Pilot Project

Meaford Public Library Board

The Board is reviewing a strategic plan implementation report that outlines projected goals for engagement, innovation, and collaboration. Members are also reviewing the March library variance report and receiving updates from the CEO and staff.

• CEO Report CEO2023-01 regarding Strategic Plan Implementation
• March Library Variance Report
• Friends of the Meaford Library (FOML) report
• Owen Sound & North Grey Union Public Library update

Council

Council is reviewing a servicing agreement with the Ministry of Transportation for development at 206105 Highway 26. The meeting also includes public presentations regarding Miller Street Hill road safety and property issues.

• Servicing agreement with Ministry of Transportation for 206105 Highway 26
• $2,525,507.31 tender award for St. Vincent Street / Grey Road 7 reconstruction
• By-law 2023-23 for sanitary sewer easement at 651 Ridge Road
• Public presentation on Miller Street Hill road safety and traffic volume
• Proposed sale of land at part Sideroad 22 east of Lakeshore Road North

Accessibility Advisory Committee

The Municipality of Meaford has passed By-law 2024-05 to create an Accessibility Advisory Committee. This committee will advise Council on programs, policies, and services for seniors and persons with disabilities to meet AODA requirements.

• Establishment of the Accessibility Advisory Committee via By-law 2024-05
• Adoption of Terms of Reference for the committee
• Repeal of former By-law 2015-01
• Committee composition of up to seven voting members

Bognor Hall Community Board

The Bognor Hall Board will conduct its Annual General Meeting, including the 2022 Treasurer's Report and voting on new members. The meeting also covers financial reports, upcoming community events, and discussions regarding hall assets and rates.

• Annual General Meeting and elections for new members
• Review of 2022 Treasurer's Report
• Discussion of Rates & Fees
• Discussion of hall assets including water softener and rear entrance washroom
• Planning for upcoming events including Artisan Flair- Gratitude Tea and a Roast Beef Supper

Cancelled - Council

The Meaford Council meeting scheduled for April 3, 2023, has been cancelled. The cancellation is due to there being no planning files for consideration.

Council

Council will meet to adopt the 2023 municipal budget and approve a contract for an accessible ramp at Market Square. The agenda also includes a training session on the Drainage Act and discussions regarding bridge reconstruction and the town's sesquicentennial.

• Adoption of By-law 2023-19 (2023 Budget)
• Award of $79,346.34 contract to Seeley and Arnill Construction for Market Square accessible ramp
• Transfer of $21,000 from the Accessibility Reserve for the Market Square ramp
• Endorsement of Coffin Ridge Boutique Winery Inc. liquor licence application
• Approval of Meaford Drinking Water Quality Management System Operational Plan

Meaford Public Library Board

The Board is reviewing the February 2023 variance report and discussing upcoming committee appointments. The meeting also includes reports on staff activities, community programming, and library statistics.

• Appointment of members to the finance and personnel committee
• Appointment of members to the governance and policy standing committee
• Review of the February 23 Library Services Variance Report
• CEO and staff reports regarding February 2023 activities

Grey Sauble Conservation Authority Board

The Board of Directors will meet in a hybrid format to discuss various administrative, environmental, and operational updates. Items include a watershed health report, planning department updates, and a review of the Hibou 50th anniversary.

• Update to Agricultural Advisory Committee Terms of Reference
• Watershed Health Check & Report Card information
• 2022 Planning Department Update
• 2022 Parking Revenue Update
• Hibou 50th Anniversary Report resolution

Committee of Adjustment

The Meaford Committee of Adjustment meeting scheduled for March 22, 2023, has been cancelled. There were no files for the Committee to consider at this time.

Council

The Meaford Council meeting on March 20, 2023, includes an education session. John Doucette from the Office of the Fire Marshall will conduct a Fire Essentials Training Course.

• Council Education Session: OFM Fire Essentials Training Course