Meaford public meetings in 2024

Committee of Adjustment

The Meaford Committee of Adjustment meeting scheduled for December 18, 2024, has been cancelled. No items are being decided or discussed.

Pumped Storage Advisory Committee - 12 Dec 2024 - Cancelled

The meeting of the Pumped Storage Advisory Committee, which serves as an advisory body to the Meaford Council regarding the proposed TC Energy Ontario Pumped Storage project, was cancelled. The provided documentation outlines the committee's established Terms of Reference, which govern its mandate to facilitate community engagement and provide recommendations to Council.

Heritage Advisory Committee

The Meaford Heritage Advisory Committee meets to approve the minutes of its July 31, 2024 meeting and receive an information report regarding five minor heritage permits approved by staff under delegated authority. The committee also reviews a permit for 6 Parker Street East that went directly to Council due to an October meeting cancellation.

• Receipt of report HAC2024-08 detailing five minor heritage permits issued for 15 Trowbridge Street West, 192 Sykes Street North, 150 Sykes Street North, 80 Sykes Street North, and 42 Sykes Street North
• Review of Council-approved heritage permit HER07-2024 for 6 Parker Street East
• Approval of meeting minutes from July 31, 2024

Bognor Hall Community Board

The Bognor Community Centre Board will meet on December 11, 2024, to review administrative reports and discuss facility business. The agenda includes a review of the installation of non-slip tape on basement steps and a contract discussion with the Parks and Recreation manager.

• Installation of hazard non-slip tape on basement steps
• Contract discussion with Parks & Rec. Manager and Coordinator
• Review of Treasurer, Rental, and Communication & Events reports
• Discussion regarding a potential financial donation to Community Outreach
• Decision on whether to hold a January meeting

Riverside Community Hall Board

The Riverside Community Centre Board will hold its regular monthly meeting, covering routine approvals, reports, and correspondence. Key items include discussing the purchase of new kitchen equipment, piping from the water heater to the dishwasher, and ongoing maintenance issues like the hot water timer, furnace, and telephone. The board will also consider taking January off.

• Discussion on purchasing new kitchen equipment
• Piping from water heater to dishwasher
• Hot water timer and furnace maintenance updates
• Treasurer's report and motion to accept
• Consideration of no meeting in January

Council

Meaford Council will meet to discuss the 2025 interim tax levy and approve a 2025-2033 financial plan required for the municipality's drinking water license renewal. The agenda also includes a budget process update, a commercial kennel license application, and a new telecommunications tower siting protocol. Additionally, Council will receive an annual audit report on drinking water quality management.

• By-law 2024-54: 2025 interim tax levy set at 50% of the previous year's taxes
• Approval of 2025-2033 Financial Plan 089-301A for drinking water license renewal
• Commercial Kennel license application for 397531 10th Concession
• New telecommunications tower siting and review protocol
• Budget process update per report FIN2024-21

Special Council Meeting

The Meaford Council has scheduled a special meeting to convene a closed session. Topics for the closed session include personal matters about an identifiable individual, labour relations regarding corporate leadership, potential litigation, and solicitor-client privileged advice.

• Closed session to discuss personal matters about an identifiable individual
• Closed session to discuss labour relations or employee negotiations regarding corporate leadership
• Closed session to discuss litigation or potential litigation
• Closed session to receive advice subject to solicitor/client privilege

Special Council Meeting

The Meaford Council will meet on December 2, 2024, to enter a closed session. The meeting will focus on discussions regarding personal matters about identifiable individuals and labour relations concerning corporate leadership.

• Closed session regarding personal matters about identifiable individuals
• Closed session regarding labour relations and corporate leadership

Committee of Adjustment

The Meaford Committee of Adjustment meets to consider Minor Variance A07-2024 and Consent B16-2024 for an applicant at 50 Marshall Street West. The agenda also includes the adoption of previous meeting minutes from October 30, 2024.

• Consideration of Minor Variance A07-2024 & Consent B16-2024 for applicant Boardman at 50 Marshall Street
• Adoption of previous meeting minutes from October 30, 2024

Statutory Public Meeting (Special Meeting of Council)

The Municipality of Meaford, ON, has cancelled the Statutory Public Meeting (Special Meeting of Council) originally scheduled for November 25, 2024. No business will be conducted.

• Meeting cancelled

Council

The Municipality of Meaford Council meets to discuss a 2025 OPP billing statement showing an approximate $508,450 or 26% increase, a water and wastewater rate study, and deferrals for multiple capital projects. Council will also consider resolutions regarding short-term accommodation licensing, a community vision with priorities, and requests for provincial and federal infrastructure funding from land transfer taxes and GST.

• OPP 2025 Annual Billing Statement reflecting an approximate $508,450 (26%) increase
• Deferral of 2024 capital projects including Downtown Inflow Project, Trowbridge Reconstruction, and Miller Street Environmental Assessment to 2025
• Watson and Associates Economists Inc. Water and Wastewater 2025-2033 Rate Study and Financial Plan scenario #2
• Creation of a return on investment cost analysis for a short-term accommodation licensing registry and by-law
• Georgian Triangle Humane Society request for a financial contribution of $9,375 per year for 10 years

Emergency Special Meeting of Council

This is an emergency special meeting of Meaford Council, held at 3:00 p.m. on November 22, 2024. The only substantive item is a motion to enter closed session to discuss personal matters about an identifiable individual, specifically municipal or local board employees. The agenda is otherwise procedural, with no public decisions or discussions listed.

• Closed session to discuss personal matters about an identifiable individual, including municipal or local board employees
• Staff in attendance: Director of HR & Community Services, Treasurer / Director of Financial Services, Director of Operations, Acting Clerk

Strengthening our Community Advisory Committee

This agenda presents By-law 2024-09, which formally establishes the Strengthening Our Community Advisory Committee (SCAC) and adopts its Terms of Reference. The committee will advise Council on celebrating diversity and supporting residents across life stages. The by-law was passed on February 26, 2024, and the agenda is the by-law and terms of reference document.

• By-law 2024-09 establishes the Strengthening Our Community Advisory Committee
• Committee will have up to seven voting members, including at least one Council member
• Meetings held six times per year, open to the public and live-streamed
• Presentations limited to 10 minutes; deputations limited to 5 minutes
• Members subject to Code of Conduct and Integrity Commissioner investigation

Meaford Public Library Board

The Meaford Public Library Board will consider approving four draft policies (Intellectual Freedom, Membership and Circulation, Information Services, and Display) and the 2024 holiday hours of service. The board will also receive the Treasurer's variance report for October 2024 and updates from the Chair, CEO, committees, and partner organizations.

• Approval of draft policies: Policy 1 (Intellectual Freedom), Policy 3 (Membership and Circulation), Policy 9 (Information Services), Policy 28 (Display)
• Approval of 2024 holiday hours: Dec 24, 27-28, 30-31, Jan 2-4 open 10am-3pm; closed Dec 25-26, 29, Jan 1, 5
• Treasurer's variance report for October 2024
• CEO & staff reports for October 2024 and draft December 'What's Happening'
• Updates from Friends of the Meaford Library and Owen Sound & North Grey Union Public Library

Council Budget Day - Elective Services

Council will meet to review the 2025 Draft Budget, which categorizes municipal operations into 30 core services and 49 elective services. The session includes a presentation on the budget framework, which proposes shifting from a fixed inflation rate to using the Consumer Price Index (CPI) to address rising costs and infrastructure needs.

• Review of 2025 Draft Budget and Budget Book
• Proposed legal fee charge-back policy with $10,000 initial intake fee
• Fleet management analysis comparing leasing versus purchasing vehicles
• Presentation on 2025 core service plans and elective service options

Council

The November 18, 2024 Council meeting has been cancelled. No items will be discussed or decided at this session.

Council Budget Day - Elective Services

Council is reviewing the draft 2025 budget, which includes $19.6 million for core services and $6.7 million for elective services. The agenda covers budget standards, a fleet lease-vs-buy analysis, legal fee recommendations, and a proposed shift to CPI-based inflation. Public comments and questions are invited.

• Draft 2025 budget: $19.6M core services, $6.7M elective services
• Proposed legal fee charge-back policy with $10,000 intake fee
• Fleet lease program savings estimated at $786,869.60 over 60 months
• Water user fees noted as 2nd most expensive among neighbouring municipalities
• Recommendation to use CPI for 2025 budget inflation instead of fixed 3%

Pumped Storage Advisory Committee

The Municipality of Meaford Council passed By-law 2024-13 to formally establish the Pumped Storage Advisory Committee (PSAC). The committee is tasked with gathering information about TC Energy’s proposed Ontario Pumped Storage project and facilitating communication between the company, the municipality, and the community. The committee will consist of up to nine voting members and two non-voting council members.

• Establishment of the Pumped Storage Advisory Committee (PSAC)
• Adoption of PSAC Terms of Reference as Schedule A of By-law 2024-13
• Requirement for all PSAC meetings to be open to the public and live-streamed

Accessibility Advisory Committee

The Municipality of Meaford Council passed By-law 2024-05 to establish an Accessibility Advisory Committee (AAC) to comply with the Accessibility for Ontarians with Disabilities Act. The committee is tasked with advising Council on policies, programs, and services for seniors and persons with disabilities, and will review site plan applications to promote barrier-free access.

• Establishment of the Accessibility Advisory Committee
• Adoption of Terms of Reference for the AAC
• Repeal of By-law 2015-01
• Requirement for 50% of committee members to have a self-identified disability

Riverside Community Hall Board

The Riverside Community Centre Board is meeting to handle routine business: approving the agenda and October minutes, receiving a treasurer's report, and discussing maintenance items like door painting, a flagpole, a hot water timer, an elevator key, kitchen taps, and museum matters. New business includes a board dinner, purchasing kitchen equipment, and piping from the water heater to the dishwasher. The meeting is largely procedural with no major decisions or public hearings listed.

• Painting of doors (Allen Hughes)
• Flagpole (Allen Hughes)
• Hot water timer (Allen Hughes)
• Elevator key (Allen Hughes)
• Purchasing new kitchen equipment (Ann Kerr)

Council Budget Day - Core Services

The Meaford Council meets for its 2025 Budget Day to discuss core and elective services, financial frameworks, and draft budget presentations. The agenda includes a recommendation to defer multiple capital projects to 2025 and reviews municipal cost pressures, legal costs, and fleet savings.

• 2025 Draft Budget presentation and review of core and elective services
• Recommendation to defer capital projects including the Downtown Inflow Project, Catch Basin Disconnection, Trowbridge Reconstruction, Low Lift Pump, Inverted Syphon Reconstruction, Memorial Park Entrance Design and Implementation, Bridge 001, Euphrasia-St. Vincent Townline, Town of Blue Mountain/Meaford Townline, Miller Street Environmental Assessment, Harbour Patio, and Harbour WC Combo to 2025
• Fleet analysis showing total fleet savings of $786,869.60 over a 60-month term
• Legal cost analysis and proposed legal fee charge back policy with a $10,000 initial intake fee

Bognor Hall Community Board

The Bognor Community Centre Board is holding its regular monthly meeting. The main item of new business is a discussion of a proposed new board model, which was tabled in October to allow more time for consideration. The meeting will also include routine reports from the treasurer, rentals, events, and secretary, plus a tentative presentation from a municipal staff member.

• Discussion of new board model (tabled from October meeting)
• Tentative presentation by Steve Burgess, Meaford staff member
• Treasurer's report
• Rental report
• Events and communication report

Investing in Infrastructure Advisory Committee

The Municipality of Meaford established the Investing in Infrastructure Advisory Committee (IIAC) via By-law 2024-08. The committee is tasked with advising Council on infrastructure initiatives, public works, and asset management programs to support community service goals.

• Establishment of the IIAC via By-law 2024-08
• Adoption of Terms of Reference for the IIAC
• Committee structure defined as up to seven voting members
• Requirement for six meetings per year
• Mandate to promote public awareness of infrastructure and asset management

Public Meeting (Fees & Charges)

Council is holding a statutory public meeting to discuss the draft 2025 Fees and Charges By-law. The proposed changes include adjustments to water and sewer rates, the reintroduction of planning service deposits, and updates to building permit fees. Staff intend to bring the final by-law forward for adoption on November 25, 2024, following this public consultation.

• Increase in residential water service charge from $59.80 to $64.58 per month
• Increase in residential sewer service charge from $50.91 to $54.98 per month
• Increase in watermain tapping fee from $270.00 to $1,000.00
• Reintroduction of various planning application security deposits ranging from $1,000 to $10,000
• Increase in new residential construction building permit fee from $1.53/sq ft to $1.60/sq ft

Council

Meaford Council will meet to discuss the 2025 draft budget, including presentations from the Grey Sauble Conservation Authority regarding their budget and administration center renovations. The agenda also includes a heritage permit for 6 Parker Street East, a zoning amendment for 215 Cedar Avenue, and a discussion on the municipality's short-term accommodation strategy. Additionally, residents will present concerns regarding beachfront development and parkland.

• Heritage permit for 6 Parker Street East to demolish and reconstruct a residential addition
• By-law 2024-52 to remove a Holding Provision from 215 Cedar Avenue
• Discussion on short-term accommodation regulatory options
• Grey Sauble Conservation Authority 2025 draft budget presentation
• Proposal for a community vision and priorities process

Special Council Meeting - Council

The Meaford Council will meet on November 1, 2024, to conduct a closed session. The purpose of this session is to provide training to council members regarding the municipal budget and workplan.

• Closed session for budget and workplan training

Committee of Adjustment

The Meaford Committee of Adjustment meets to consider public applications including minor variances and property consents. The agenda covers applications for properties located on Fraser Street, Registered Plan 16M-89, Sideroad 13, 2nd Concession North, and 7th Line, along with the adoption of previous meeting minutes.

• Consider Minor Variance A05-2023 for 195 Fraser Street
• Consider Minor Variance A08-2024 for Registered Plan 16M-89
• Consider Consent B13-2024 for 125627 Sideroad 13
• Consider Consent B17-2024 for 598519 2nd Concession North
• Consider Consent B18-2024 for 157659 7th Line

Council

The Municipality of Meaford Council meeting originally scheduled for October 28, 2024, has been cancelled. No further business or agenda items will be addressed at this time.

• Meeting cancelled

Council

The Meaford Council meets to consider the 2023 audited financial statements presented by BDO Canada, LLP, and to vote on By-law 2024-50 to adopt a new Council-Staff Communication Protocol Policy. The agenda also includes a heritage permit application for 6 Parker Street East and a notice of motion regarding an updated Land Disposition Policy.

• By-law 2024-50: Council-Staff Communication Protocol Policy
• 2023 Audited Financial Statements by BDO Canada, LLP
• Heritage Permit HER07-2024 for 6 Parker Street East (GJ Custom Contracting)
• Notice of Motion by Deputy Mayor Keaveney on an Updated Land Disposition Policy

Growing our Economy Advisory Committee

The Corporation of the Municipality of Meaford is reviewing By-law 2024-07 to establish the Growing our Economy Advisory Committee and repeal By-law 2020-59. The document outlines the committee's terms of reference, membership structure, meeting procedures, and mandate to advise Council on business and workforce development.

• By-law 2024-07 to establish the Growing our Economy Advisory Committee and repeal By-law 2020-59
• Adoption of Terms of Reference including a 7-member composition appointed by Council resolution

Meaford Public Library Board

The Meaford Public Library Board is meeting to review the September 2024 variance report and consider approval of the 2025 draft operating, capital, and library services agreement budgets. The board will also adopt the minutes from the September 18, 2024 meeting and receive various reports from the chair, CEO, staff, and committees.

• 2025 draft operating, capital, and library services agreement budgets presented for approval
• Variance report to end of September 2024
• Adoption of minutes from September 18, 2024 meeting
• Reports from Chair, CEO, staff, Friends of the Meaford Library, and OSNGUPL update

Pumped Storage Advisory Committee

Council is establishing a Pumped Storage Advisory Committee to gather information about TC Energy's proposed Ontario Pumped Storage project and advise Council. The committee will have up to nine voting members plus two non-voting Council members, and will focus on community engagement and recommendations. The agenda includes adopting the Terms of Reference via By-law 2024-13.

• By-law 2024-13 establishes the Pumped Storage Advisory Committee
• Committee will have up to 9 voting members plus 2 non-voting Council members
• Terms of Reference updated per Committee of the Whole amendments from Feb 26, 2024
• Committee to meet monthly, with public question period and deputation rules
• Committee may be disbanded if TC Energy no longer pursues the project

Heritage Advisory Committee

The provided source document contains only website navigation and portal boilerplate text. No specific agenda items, meeting topics, or committee actions are listed in the provided record.

Council

The Meaford Council meets to discuss development charges, the Baybounds Subdivision agreement and street naming, and a request to purchase an unopened road allowance on John Street. Councillors will also consider draft 2025 fees and charges, a Council-Staff communication protocol, and member motions regarding urban speed management and airport signage.

• Request to purchase unopened road allowance (John Street / Block E) for property access (COM2024-13)
• By-law 2024-48 to Establish Development Charges for the Municipality of Meaford
• By-law 2024-49 for Baybounds Subdivision Agreement and Street Naming
• Draft 2025 Fees & Charges By-Law (FIN2024-18)
• Council-Staff Communication Protocol Policy (CAO2024-17)

Ensuring Sustainability Advisory Committee

The Municipality of Meaford established the Ensuring Sustainability Advisory Committee (ESAC) via By-law 2024-06. The committee is tasked with advising Council on sustainability initiatives, including business attraction, growth, housing, and environmental protection.

• Establishment of the Ensuring Sustainability Advisory Committee (ESAC)
• Adoption of Terms of Reference for the ESAC
• Appointment of up to seven voting members by Council Resolution

Council

Council will discuss the reimbursement of $4,358.67 to the non-profit group Meaford Downtown for startup costs. Additionally, Council will consider motions to develop a rural healthcare policy and review the municipal recreation fund policy. The meeting also includes a request to declare an unopened road allowance at John Street surplus for potential sale.

• Reimbursement of $4,358.67 to Meaford Downtown
• Declaration of surplus lands for John Street unopened road allowance
• Motion to develop a comprehensive Rural Healthcare Policy
• Review of the Recreation Fund Policy and Program
• Presentation on speed limits for Lakeshore Road North

Strengthening our Community Advisory Committee

Council passed By-law 2024-09 to create the Strengthening our Community Advisory Committee (SCAC). The committee will provide guidance on community diversity, culture, and well-being initiatives. The by-law includes formal terms of reference regarding membership, meeting frequency, and reporting procedures.

• Establishment of the Strengthening our Community Advisory Committee
• Adoption of Terms of Reference for the committee
• Appointment of up to seven voting members by Council resolution

Meaford Public Library Board

The Meaford Public Library Board is meeting to handle routine business: adopting previous minutes, receiving the treasurer's report, and reviewing correspondence. The board will also consider updates to four library policies (Intellectual Freedom, Membership and Circulation, Information Services, and Display) proposed by its Policy and Governance Committee. Staff and committee reports, including the CEO's report and an update from the Owen Sound & North Grey Union Public Library, are on the agenda.

• Policy updates: Intellectual Freedom, Membership and Circulation, Information Services, Display
• Treasurer's report: variance report to end of August 2024
• OSNGUPL Invoice #3 for Library Services Agreement
• Adoption of minutes from June 19, 2024 meeting

Public Meeting - Development Charges

The Meaford Council is holding a public meeting to discuss the proposed By-law 2024-XX, which aims to establish development charges for the municipality. The meeting will review the Development Charges Background Study prepared by Hemson Consulting Ltd. to determine how growth-related capital costs for municipal services will be funded.

• Public meeting regarding By-law 2024-XX to establish development charges
• Review of the Development Charges Background Study dated July 17, 2024
• Discussion of municipal-wide and area-specific service charges

Pumped Storage Advisory Committee

Council is adopting By-law 2024-13 to formally establish the Pumped Storage Advisory Committee (PSAC) and its Terms of Reference. The committee will advise Council on TC Energy's proposed Ontario Pumped Storage project, gather community input, and make recommendations. The agenda includes the by-law and the full terms of reference, which outline the committee's structure, mandate, and meeting rules.

• By-law 2024-13 establishes the Pumped Storage Advisory Committee
• Committee will have up to 9 voting members plus 2 non-voting Council members
• Terms of Reference updated per Feb 26, 2024 Committee of the Whole amendments
• Committee to meet monthly, with public question period and live-streamed meetings
• PSAC to advise on TC Energy's proposed Ontario Pumped Storage project

Bognor Hall Community Board

The Bognor Community Centre Board is meeting to handle routine business: approving minutes, receiving reports from the treasurer, rental agent, and events committee, and hearing updates on the liquor license, internet installation, and logo sign. They will also discuss upcoming fundraisers, including a fish drive-through on October 16 and a possible fish dinner.

• Update on Liquor Consumption Premises License with ARGO
• Treasurer's report: July & Aug. financial statements, Pork Chop & Garage Sale financials
• Fish Drive Through fundraiser scheduled for October 16
• Investigation of possible fish dinner
• Presentations by Deputy Mayor Shirley Keaveney and Director of Economic Development Eric Baldwin

Accessibility Advisory Committee

The agenda consists of By-law 2024-05, which formally establishes the Municipality of Meaford's Accessibility Advisory Committee and adopts its Terms of Reference, repealing the previous by-law (2015-01). The committee will advise Council on accessibility matters, review site plans, and promote barrier-free access, with at least 50% of members self-identifying as having a disability. This is a procedural item establishing the committee's structure and operations.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference
• Repeals By-law 2015-01
• Committee to have up to 7 voting members, with at least 50% self-identifying as having a disability
• Meetings to be held six times per year, open to the public and live-streamed
• Site Plan Review subcommittee to be formed for AODA-related site plan reviews

Riverside Community Hall Board

The Riverside Community Centre Board is meeting to appoint a new Treasurer and Secretary, and to recognize the service of Don and Beth. The board will also discuss facility maintenance items, including painting doors, cleaning the elevator, and replacing a hot water tank.

• Appointment of new Treasurer
• Appointment of new Secretary
• Motion regarding Don and Beth honorarium
• Discussion on painting doors and cleaning the elevator
• Discussion on hot water tank

Council

Council will consider several zoning by-law amendments, including the removal of holding provisions for properties at 307 Cedar Avenue and the Loon Call development. They will also discuss a $4,358.67 reimbursement for the non-profit group Meaford Downtown and conduct a performance review for the CAO in a closed session.

• By-law 2024-43 to rezone 137035 Grey Road 12 for on-farm diversified use
• By-law 2024-42 to remove H1 holding provision from 307 Cedar Avenue
• By-law 2024-44 and 2024-45 regarding Loon Call development agreement and H5 removal
• Approval of $4,358.67 reimbursement for Meaford Downtown incorporation costs
• By-law 2024-41 to establish Tom Thomson Lane as a public highway

Investing in Infrastructure Advisory Committee

The Municipality of Meaford established By-law 2024-08 to create the Investing in Infrastructure Advisory Committee (IIAC). The committee consists of up to seven voting members appointed by Council to advise on municipal infrastructure, asset management, and public works initiatives. The documentation outlines the committee's mission, terms of reference, meeting frequency, and administrative procedures.

• By-law 2024-08 establishing the Investing in Infrastructure Advisory Committee
• Terms of Reference detailing committee membership, mandate, and roles
• Guidelines for public presentations and deputations at committee meetings
• Administrative rules requiring six meetings per year and public live-streaming

Committee of Adjustment

The Committee of Adjustment will meet to consider a previously deferred minor variance application for 126 Starlight Lane and two new consent applications for properties on Boucher Street East and 7th Sideroad. The committee will also review the minutes from their July 24, 2024, meeting.

• Minor Variance A04-2024 for 126 Starlight Lane (retaining wall setbacks)
• Consent B11-2024 for 226 Boucher Street East
• Consent B14-2024 and B15-2024 for 87226 7th Sideroad

Growing our Economy Advisory Committee

This agenda is a by-law to establish the Growing Our Economy Advisory Committee (GEAC) and adopt its Terms of Reference. The committee will advise Council on economic development matters, with up to seven voting members and meetings six times per year. The by-law repeals the previous by-law 2020-59.

• By-law 2024-07 establishes the Growing Our Economy Advisory Committee
• Repeals By-law 2020-59
• Committee to consist of up to seven voting members, including at least one Council member
• Meetings held six times per year, open to public and live-streamed
• Presentations limited to 10 minutes; deputations limited to 5 minutes

Heritage Advisory Committee

The Municipality of Meaford has cancelled the scheduled Heritage Advisory Committee meeting. No business will be conducted at this time.

• Meeting cancelled

Notice - Special County of Grey - Joint All Councils

The County of Grey and participating local municipalities are holding a special electronic joint meeting to discuss shared service delivery and service efficiencies. The meeting is scheduled for August 8, 2024, at 8:30 a.m. and will be live streamed on the County of Grey YouTube Channel.

• Discussion regarding shared service delivery and service efficiencies involving the County of Grey and local municipalities

Pumped Storage Advisory Committee

The Municipality of Meaford established the Pumped Storage Advisory Committee (PSAC) via By-law 2024-13. The committee is tasked with gathering information on TC Energy's proposed Ontario Pumped Storage project and facilitating communication between the company, the municipal council, and the community.

• Establishment of the Pumped Storage Advisory Committee via By-law 2024-13
• Adoption of Terms of Reference for the committee
• Committee to consist of up to nine voting members and two non-voting council members

Ensuring Sustainability Advisory Committee

The Corporation of the Municipality of Meaford passed By-law Number 2024-06 to establish the Ensuring Sustainability Advisory Committee (ESAC). The meeting record outlines the committee's Terms of Reference, including its mission to advise Council on sustainable business, responsible growth, attainable housing, and protecting land and water. It specifies membership rules, meeting frequency, administrative procedures, and reporting structures.

• Passed By-law Number 2024-06 establishing the Ensuring Sustainability Advisory Committee on February 26, 2024
• Adopted Terms of Reference specifying committee membership of up to seven voting members appointed by Council Resolution
• Set meeting frequency at six times per year with additional meetings called as necessary by the Chair and CAO
• Established rules for public presentations and deputations, limiting presentations to 10 minutes and deputations to 5 minutes

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to workshop a new draft Terms of Reference, which would replace the current 2015 version. The committee will also hear an inquiry from Jan Sideris regarding heritage research. The meeting is largely procedural, focused on updating its own governing rules.

• Workshop on new draft Terms of Reference
• Review of current 2015 Terms of Reference (By-law 05-2015)
• Inquiry from Jan Sideris on heritage research
• Next meeting scheduled for August 14, 2024

Committee of Adjustment

The Committee of Adjustment will hold public hearings on two minor variance applications. One seeks relief from zoning setbacks to build retaining walls for a new dwelling at 126 Starlight Lane, and the other involves a property at 158185 7th Line. The committee will also adopt minutes from the previous meeting.

• Minor Variance A04-2024: 126 Starlight Lane, retaining walls 1.32–1.67 m, reduce front yard setback from 7.5 m to 2.34 m and side yard setbacks to as low as 0.21 m
• Minor Variance A06-2024: 158185 7th Line, applicant Tomlinson
• Adoption of June 26, 2024 minutes

Council

Council is meeting to decide on the allocation of the 2023 operating surplus, including transfers to reserve funds for stormwater, parks, and IT software. They will also vote on appointing a new Community Emergency Management Coordinator and alternates, and consider an amendment to the Fees & Charges By-Law to include memorial bench costs. Additionally, the Committee of the Whole will receive a report on the Development Charges Background Study.

• Transfer $200,000 to Stormwater Reserve and $85,000 to Other Park Reserve
• Transfer remaining 2023 surplus to Information Technology Reserve
• Appoint Brittany Sheridan as Community Emergency Management Coordinator
• Set $1,500 fee for memorial benches
• Receive Development Charges Background Study report

Strengthening our Community Advisory Committee

The Council of the Corporation of the Municipality of Meaford passed By-law Number 2024-09 to establish the Strengthening our Community Advisory Committee. The committee will consist of up to seven voting members, including at least one member of Council, and will advise Council on community diversity, culture, well-being, and municipal initiatives. The document also outlines the terms of reference, meeting frequency of six times per year, and administrative rules for the committee.

• Passed By-law 2024-09 establishing the Strengthening our Community Advisory Committee
• Adopted Terms of Reference specifying up to seven voting members appointed by Council
• Set meeting frequency to six times per year with a quorum requirement of 50% plus one

Inter Township Joint Board of Management

The Inter Township Joint Board of Management is meeting to review financial reports, including the 2023 draft audited financial statements and a mid-year financial update. The Board will consider a proposal to fund a $274,579 general deficit from the future capital reserve and approve a $17,280 contract for HVAC improvements. Additionally, the Board will receive quarterly operational reports and set the 2025 meeting schedule.

• Approval of $17,280 plus HST for HVAC system improvements awarded to Ken Philip Climate Control
• Approval to fund a $274,579 general deficit from the future capital reserve
• Receipt of 2023 draft audited financial statements from BDO Canada LLP
• Receipt of ITFD2024-05 Q2 operational report
• Approval of 2025 Board Meeting Schedule

Council

Meaford Council is hosting a public meeting to discuss a proposed zoning by-law amendment for the property at 137035 Grey Road 12. The applicant seeks to rezone a portion of the 20.61-hectare site from Rural (RU) to Rural with Exception (RU-306) to establish an on-farm diversified use, including a 750-square-metre workshop for trailer construction.

• Public meeting for Zoning By-law Amendment Z02-2024
• Proposed rezoning of 137035 Grey Road 12 from Rural (RU) to Rural with Exception (RU-306)
• Proposal for a 4,000-square-metre on-farm diversified use area including a workshop and outdoor storage