Meaford public meetings in 2024

Committee of Adjustment

The Meaford Committee of Adjustment meeting scheduled for December 18, 2024, has been cancelled. No items are being decided or discussed.

Pumped Storage Advisory Committee - 12 Dec 2024 - Cancelled

The meeting of the Pumped Storage Advisory Committee, which serves as an advisory body to the Meaford Council regarding the proposed TC Energy Ontario Pumped Storage project, was cancelled. The provided documentation outlines the committee's established Terms of Reference, which govern its mandate to facilitate community engagement and provide recommendations to Council.

Bognor Hall Community Board

The Bognor Community Centre Board will meet on December 11, 2024, to review administrative reports and discuss facility business. The agenda includes a review of the installation of non-slip tape on basement steps and a contract discussion with the Parks and Recreation manager.

• Installation of hazard non-slip tape on basement steps
• Contract discussion with Parks & Rec. Manager and Coordinator
• Review of Treasurer, Rental, and Communication & Events reports
• Discussion regarding a potential financial donation to Community Outreach
• Decision on whether to hold a January meeting

Heritage Advisory Committee

The Meaford Heritage Advisory Committee meets to approve the minutes of its July 31, 2024 meeting and receive an information report regarding five minor heritage permits approved by staff under delegated authority. The committee also reviews a permit for 6 Parker Street East that went directly to Council due to an October meeting cancellation.

• Receipt of report HAC2024-08 detailing five minor heritage permits issued for 15 Trowbridge Street West, 192 Sykes Street North, 150 Sykes Street North, 80 Sykes Street North, and 42 Sykes Street North
• Review of Council-approved heritage permit HER07-2024 for 6 Parker Street East
• Approval of meeting minutes from July 31, 2024

Riverside Community Hall Board

The Riverside Community Centre Board will hold its regular monthly meeting, covering routine approvals, reports, and correspondence. Key items include discussing the purchase of new kitchen equipment, piping from the water heater to the dishwasher, and ongoing maintenance issues like the hot water timer, furnace, and telephone. The board will also consider taking January off.

• Discussion on purchasing new kitchen equipment
• Piping from water heater to dishwasher
• Hot water timer and furnace maintenance updates
• Treasurer's report and motion to accept
• Consideration of no meeting in January

Council

Meaford Council will meet to discuss the 2025 interim tax levy and approve a 2025-2033 financial plan required for the municipality's drinking water license renewal. The agenda also includes a budget process update, a commercial kennel license application, and a new telecommunications tower siting protocol. Additionally, Council will receive an annual audit report on drinking water quality management.

• By-law 2024-54: 2025 interim tax levy set at 50% of the previous year's taxes
• Approval of 2025-2033 Financial Plan 089-301A for drinking water license renewal
• Commercial Kennel license application for 397531 10th Concession
• New telecommunications tower siting and review protocol
• Budget process update per report FIN2024-21

Special Council Meeting

The Meaford Council has scheduled a special meeting to convene a closed session. Topics for the closed session include personal matters about an identifiable individual, labour relations regarding corporate leadership, potential litigation, and solicitor-client privileged advice.

• Closed session to discuss personal matters about an identifiable individual
• Closed session to discuss labour relations or employee negotiations regarding corporate leadership
• Closed session to discuss litigation or potential litigation
• Closed session to receive advice subject to solicitor/client privilege

Special Council Meeting

The Meaford Council will meet on December 2, 2024, to enter a closed session. The meeting will focus on discussions regarding personal matters about identifiable individuals and labour relations concerning corporate leadership.

• Closed session regarding personal matters about identifiable individuals
• Closed session regarding labour relations and corporate leadership

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved payment of library accounts totaling $62,613.33 and Adult Learning Centre accounts totaling $139,108.25 for September and October, and received financial statements to October 31, 2024. The board approved the 2024-25 Adult Learning Centre budget as presented and authorized transfers of up to $25,000 from the Personnel Reserve Fund and up to $45,000 from the ALC Admin Reserve Fund to cover 2024 operating expenses. It also accepted a $6,410.00 grant from the Community Foundation Grey Bruce into the Library Trust and Donations Reserve Fund, approved 2025 board meeting dates and 2025 holiday closures, and received the CEO's report. The board heard a presentation on the Repair Café, a monthly library-hosted repair event, and the in-camera and move-to-regular-meeting resolutions were struck.

• Approved library accounts totaling $62,613.33 for September and October for payment (Carried)
• Approved Adult Learning Centre accounts totaling $139,108.25 for September and October for payment (Carried)
• Received Library and Adult Learning Centre financial statements to October 31, 2024 as information (Carried)
• Approved the 2024-25 Adult Learning Centre budget as presented (Carried)
• Approved transfer of up to $25,000 from Personnel Reserve Fund and up to $45,000 from ALC Admin Reserve Fund for 2024 operating expenses (Carried)
• Accepted $6,410.00 grant from Community Foundation Grey Bruce into Library Trust and Donations Reserve Fund (Carried)
• Approved 2025 Library Board meeting dates as presented (Carried)
• Approved 2025 holiday closing dates as amended (Carried)

Committee of Adjustment

The Meaford Committee of Adjustment meets to consider Minor Variance A07-2024 and Consent B16-2024 for an applicant at 50 Marshall Street West. The agenda also includes the adoption of previous meeting minutes from October 30, 2024.

• Consideration of Minor Variance A07-2024 & Consent B16-2024 for applicant Boardman at 50 Marshall Street
• Adoption of previous meeting minutes from October 30, 2024

Council

The Municipality of Meaford Council meets to discuss a 2025 OPP billing statement showing an approximate $508,450 or 26% increase, a water and wastewater rate study, and deferrals for multiple capital projects. Council will also consider resolutions regarding short-term accommodation licensing, a community vision with priorities, and requests for provincial and federal infrastructure funding from land transfer taxes and GST.

• OPP 2025 Annual Billing Statement reflecting an approximate $508,450 (26%) increase
• Deferral of 2024 capital projects including Downtown Inflow Project, Trowbridge Reconstruction, and Miller Street Environmental Assessment to 2025
• Watson and Associates Economists Inc. Water and Wastewater 2025-2033 Rate Study and Financial Plan scenario #2
• Creation of a return on investment cost analysis for a short-term accommodation licensing registry and by-law
• Georgian Triangle Humane Society request for a financial contribution of $9,375 per year for 10 years

Statutory Public Meeting (Special Meeting of Council)

The Municipality of Meaford, ON, has cancelled the Statutory Public Meeting (Special Meeting of Council) originally scheduled for November 25, 2024. No business will be conducted.

• Meeting cancelled

Emergency Special Meeting of Council

This is an emergency special meeting of Meaford Council, held at 3:00 p.m. on November 22, 2024. The only substantive item is a motion to enter closed session to discuss personal matters about an identifiable individual, specifically municipal or local board employees. The agenda is otherwise procedural, with no public decisions or discussions listed.

• Closed session to discuss personal matters about an identifiable individual, including municipal or local board employees
• Staff in attendance: Director of HR & Community Services, Treasurer / Director of Financial Services, Director of Operations, Acting Clerk

Meaford Public Library Board

The Meaford Public Library Board will consider approving four draft policies (Intellectual Freedom, Membership and Circulation, Information Services, and Display) and the 2024 holiday hours of service. The board will also receive the Treasurer's variance report for October 2024 and updates from the Chair, CEO, committees, and partner organizations.

• Approval of draft policies: Policy 1 (Intellectual Freedom), Policy 3 (Membership and Circulation), Policy 9 (Information Services), Policy 28 (Display)
• Approval of 2024 holiday hours: Dec 24, 27-28, 30-31, Jan 2-4 open 10am-3pm; closed Dec 25-26, 29, Jan 1, 5
• Treasurer's variance report for October 2024
• CEO & staff reports for October 2024 and draft December 'What's Happening'
• Updates from Friends of the Meaford Library and Owen Sound & North Grey Union Public Library

Strengthening our Community Advisory Committee

This agenda presents By-law 2024-09, which formally establishes the Strengthening Our Community Advisory Committee (SCAC) and adopts its Terms of Reference. The committee will advise Council on celebrating diversity and supporting residents across life stages. The by-law was passed on February 26, 2024, and the agenda is the by-law and terms of reference document.

• By-law 2024-09 establishes the Strengthening Our Community Advisory Committee
• Committee will have up to seven voting members, including at least one Council member
• Meetings held six times per year, open to the public and live-streamed
• Presentations limited to 10 minutes; deputations limited to 5 minutes
• Members subject to Code of Conduct and Integrity Commissioner investigation

Council Budget Day - Elective Services

Council will meet to review the 2025 Draft Budget, which categorizes municipal operations into 30 core services and 49 elective services. The session includes a presentation on the budget framework, which proposes shifting from a fixed inflation rate to using the Consumer Price Index (CPI) to address rising costs and infrastructure needs.

• Review of 2025 Draft Budget and Budget Book
• Proposed legal fee charge-back policy with $10,000 initial intake fee
• Fleet management analysis comparing leasing versus purchasing vehicles
• Presentation on 2025 core service plans and elective service options

Council

The November 18, 2024 Council meeting has been cancelled. No items will be discussed or decided at this session.

Council Budget Day - Elective Services

Council is reviewing the draft 2025 budget, which includes $19.6 million for core services and $6.7 million for elective services. The agenda covers budget standards, a fleet lease-vs-buy analysis, legal fee recommendations, and a proposed shift to CPI-based inflation. Public comments and questions are invited.

• Draft 2025 budget: $19.6M core services, $6.7M elective services
• Proposed legal fee charge-back policy with $10,000 intake fee
• Fleet lease program savings estimated at $786,869.60 over 60 months
• Water user fees noted as 2nd most expensive among neighbouring municipalities
• Recommendation to use CPI for 2025 budget inflation instead of fixed 3%

Pumped Storage Advisory Committee

The Municipality of Meaford Council passed By-law 2024-13 to formally establish the Pumped Storage Advisory Committee (PSAC). The committee is tasked with gathering information about TC Energy’s proposed Ontario Pumped Storage project and facilitating communication between the company, the municipality, and the community. The committee will consist of up to nine voting members and two non-voting council members.

• Establishment of the Pumped Storage Advisory Committee (PSAC)
• Adoption of PSAC Terms of Reference as Schedule A of By-law 2024-13
• Requirement for all PSAC meetings to be open to the public and live-streamed

Accessibility Advisory Committee

The Municipality of Meaford Council passed By-law 2024-05 to establish an Accessibility Advisory Committee (AAC) to comply with the Accessibility for Ontarians with Disabilities Act. The committee is tasked with advising Council on policies, programs, and services for seniors and persons with disabilities, and will review site plan applications to promote barrier-free access.

• Establishment of the Accessibility Advisory Committee
• Adoption of Terms of Reference for the AAC
• Repeal of By-law 2015-01
• Requirement for 50% of committee members to have a self-identified disability

Bognor Hall Community Board

The Bognor Community Centre Board is holding its regular monthly meeting. The main item of new business is a discussion of a proposed new board model, which was tabled in October to allow more time for consideration. The meeting will also include routine reports from the treasurer, rentals, events, and secretary, plus a tentative presentation from a municipal staff member.

• Discussion of new board model (tabled from October meeting)
• Tentative presentation by Steve Burgess, Meaford staff member
• Treasurer's report
• Rental report
• Events and communication report

Council Budget Day - Core Services

The Meaford Council meets for its 2025 Budget Day to discuss core and elective services, financial frameworks, and draft budget presentations. The agenda includes a recommendation to defer multiple capital projects to 2025 and reviews municipal cost pressures, legal costs, and fleet savings.

• 2025 Draft Budget presentation and review of core and elective services
• Recommendation to defer capital projects including the Downtown Inflow Project, Catch Basin Disconnection, Trowbridge Reconstruction, Low Lift Pump, Inverted Syphon Reconstruction, Memorial Park Entrance Design and Implementation, Bridge 001, Euphrasia-St. Vincent Townline, Town of Blue Mountain/Meaford Townline, Miller Street Environmental Assessment, Harbour Patio, and Harbour WC Combo to 2025
• Fleet analysis showing total fleet savings of $786,869.60 over a 60-month term
• Legal cost analysis and proposed legal fee charge back policy with a $10,000 initial intake fee

Riverside Community Hall Board

The Riverside Community Centre Board is meeting to handle routine business: approving the agenda and October minutes, receiving a treasurer's report, and discussing maintenance items like door painting, a flagpole, a hot water timer, an elevator key, kitchen taps, and museum matters. New business includes a board dinner, purchasing kitchen equipment, and piping from the water heater to the dishwasher. The meeting is largely procedural with no major decisions or public hearings listed.

• Painting of doors (Allen Hughes)
• Flagpole (Allen Hughes)
• Hot water timer (Allen Hughes)
• Elevator key (Allen Hughes)
• Purchasing new kitchen equipment (Ann Kerr)

Investing in Infrastructure Advisory Committee

The Municipality of Meaford established the Investing in Infrastructure Advisory Committee (IIAC) via By-law 2024-08. The committee is tasked with advising Council on infrastructure initiatives, public works, and asset management programs to support community service goals.

• Establishment of the IIAC via By-law 2024-08
• Adoption of Terms of Reference for the IIAC
• Committee structure defined as up to seven voting members
• Requirement for six meetings per year
• Mandate to promote public awareness of infrastructure and asset management

Council

Meaford Council will meet to discuss the 2025 draft budget, including presentations from the Grey Sauble Conservation Authority regarding their budget and administration center renovations. The agenda also includes a heritage permit for 6 Parker Street East, a zoning amendment for 215 Cedar Avenue, and a discussion on the municipality's short-term accommodation strategy. Additionally, residents will present concerns regarding beachfront development and parkland.

• Heritage permit for 6 Parker Street East to demolish and reconstruct a residential addition
• By-law 2024-52 to remove a Holding Provision from 215 Cedar Avenue
• Discussion on short-term accommodation regulatory options
• Grey Sauble Conservation Authority 2025 draft budget presentation
• Proposal for a community vision and priorities process

Public Meeting (Fees & Charges)

Council is holding a statutory public meeting to discuss the draft 2025 Fees and Charges By-law. The proposed changes include adjustments to water and sewer rates, the reintroduction of planning service deposits, and updates to building permit fees. Staff intend to bring the final by-law forward for adoption on November 25, 2024, following this public consultation.

• Increase in residential water service charge from $59.80 to $64.58 per month
• Increase in residential sewer service charge from $50.91 to $54.98 per month
• Increase in watermain tapping fee from $270.00 to $1,000.00
• Reintroduction of various planning application security deposits ranging from $1,000 to $10,000
• Increase in new residential construction building permit fee from $1.53/sq ft to $1.60/sq ft

Special Council Meeting - Council

The Meaford Council will meet on November 1, 2024, to conduct a closed session. The purpose of this session is to provide training to council members regarding the municipal budget and workplan.

• Closed session for budget and workplan training

Committee of Adjustment

The Meaford Committee of Adjustment meets to consider public applications including minor variances and property consents. The agenda covers applications for properties located on Fraser Street, Registered Plan 16M-89, Sideroad 13, 2nd Concession North, and 7th Line, along with the adoption of previous meeting minutes.

• Consider Minor Variance A05-2023 for 195 Fraser Street
• Consider Minor Variance A08-2024 for Registered Plan 16M-89
• Consider Consent B13-2024 for 125627 Sideroad 13
• Consider Consent B17-2024 for 598519 2nd Concession North
• Consider Consent B18-2024 for 157659 7th Line

Council

The Municipality of Meaford Council meeting originally scheduled for October 28, 2024, has been cancelled. No further business or agenda items will be addressed at this time.

• Meeting cancelled

Council

The Meaford Council meets to consider the 2023 audited financial statements presented by BDO Canada, LLP, and to vote on By-law 2024-50 to adopt a new Council-Staff Communication Protocol Policy. The agenda also includes a heritage permit application for 6 Parker Street East and a notice of motion regarding an updated Land Disposition Policy.

• By-law 2024-50: Council-Staff Communication Protocol Policy
• 2023 Audited Financial Statements by BDO Canada, LLP
• Heritage Permit HER07-2024 for 6 Parker Street East (GJ Custom Contracting)
• Notice of Motion by Deputy Mayor Keaveney on an Updated Land Disposition Policy

Meaford Public Library Board

The Meaford Public Library Board is meeting to review the September 2024 variance report and consider approval of the 2025 draft operating, capital, and library services agreement budgets. The board will also adopt the minutes from the September 18, 2024 meeting and receive various reports from the chair, CEO, staff, and committees.

• 2025 draft operating, capital, and library services agreement budgets presented for approval
• Variance report to end of September 2024
• Adoption of minutes from September 18, 2024 meeting
• Reports from Chair, CEO, staff, Friends of the Meaford Library, and OSNGUPL update

Growing our Economy Advisory Committee

The Corporation of the Municipality of Meaford is reviewing By-law 2024-07 to establish the Growing our Economy Advisory Committee and repeal By-law 2020-59. The document outlines the committee's terms of reference, membership structure, meeting procedures, and mandate to advise Council on business and workforce development.

• By-law 2024-07 to establish the Growing our Economy Advisory Committee and repeal By-law 2020-59
• Adoption of Terms of Reference including a 7-member composition appointed by Council resolution

Pumped Storage Advisory Committee

Council is establishing a Pumped Storage Advisory Committee to gather information about TC Energy's proposed Ontario Pumped Storage project and advise Council. The committee will have up to nine voting members plus two non-voting Council members, and will focus on community engagement and recommendations. The agenda includes adopting the Terms of Reference via By-law 2024-13.

• By-law 2024-13 establishes the Pumped Storage Advisory Committee
• Committee will have up to 9 voting members plus 2 non-voting Council members
• Terms of Reference updated per Committee of the Whole amendments from Feb 26, 2024
• Committee to meet monthly, with public question period and deputation rules
• Committee may be disbanded if TC Energy no longer pursues the project

Bognor Hall Community Board

The Bognor Community Centre Board approved holding its Annual General Meeting the first week of April, with the regular board meeting the second week of April. It tabled a proposal for a new board structure until the next meeting, and approved an amended Community Based Programs document that makes police checks non-optional for programs involving children. The board also accepted its treasurer's report showing a September closing balance of $31,070.32, and agreed to trial ten 10-second radio messages promoting hall rentals.

• Approved AGM in first week of April and board meeting second week of April (all in favor)
• Tabled new board structure proposal until next meeting (all in favor)
• Approved amended Community Based Programs document, police checks non-optional for children's programs (all in favor)
• Accepted treasurer's report: September closing balance $31,070.32 (all in favor)
• Approved trialling 10 ten-second radio messages promoting rentals (all in favor)
• Accepted rental agent's verbal report (all in favor)
• Accepted communication and events reports (all in favor)
• Voted to have AGCO inspector attend an upcoming board meeting, not a separate meeting

Heritage Advisory Committee

The provided source document contains only website navigation and portal boilerplate text. No specific agenda items, meeting topics, or committee actions are listed in the provided record.

Riverside Community Hall Board

The Riverside Community Centre Board approved its agenda and the September 10, 2024 minutes, and agreed to purchase a new toaster (no spending limit set) and new paring knives for the kitchen. The board decided to keep breakfast times as they are and not limit the number of people attending breakfasts. The treasurer's report was tabled because the treasurer was absent, and the board set its dinner for Wednesday, November 20, 2024 at 5:30 pm, with a venue still to be determined.

• Accepted the agenda as amended (all in favor)
• Approved the September 10, 2024 minutes as circulated (all in favor)
• Approved purchase of a new toaster (no limit) and new paring knives (all in favor)
• Decided to leave breakfast times unchanged and not restrict the number of people at breakfasts
• Tabled the treasurer's report because the treasurer was absent
• Set the board and volunteer dinner for Wednesday, November 20, 2024 at 5:30 pm, venue to be determined
• Acknowledged the resignation of Tom and Helen Scot
• Tabled volunteer recruitment until March

Council

The Meaford Council meets to discuss development charges, the Baybounds Subdivision agreement and street naming, and a request to purchase an unopened road allowance on John Street. Councillors will also consider draft 2025 fees and charges, a Council-Staff communication protocol, and member motions regarding urban speed management and airport signage.

• Request to purchase unopened road allowance (John Street / Block E) for property access (COM2024-13)
• By-law 2024-48 to Establish Development Charges for the Municipality of Meaford
• By-law 2024-49 for Baybounds Subdivision Agreement and Street Naming
• Draft 2025 Fees & Charges By-Law (FIN2024-18)
• Council-Staff Communication Protocol Policy (CAO2024-17)

Ensuring Sustainability Advisory Committee

The Municipality of Meaford established the Ensuring Sustainability Advisory Committee (ESAC) via By-law 2024-06. The committee is tasked with advising Council on sustainability initiatives, including business attraction, growth, housing, and environmental protection.

• Establishment of the Ensuring Sustainability Advisory Committee (ESAC)
• Adoption of Terms of Reference for the ESAC
• Appointment of up to seven voting members by Council Resolution

Owen Sound North Grey Union Public Library Board

The Owen Sound & North Grey Union Public Library Board approved the 2025 draft operating budget and authorized payments for library and Adult Learning Centre accounts. The Board also approved the June 2024 meeting minutes, accepted the CEO's report, and cancelled the October 24, 2024, meeting to allow for professional development.

• Approved $121,164.53 in library accounts for June-August (31-24)
• Approved $281,832.15 in Adult Learning Centre accounts for June-August (31-24)
• Approved 2025 draft operating budget (32-24)
• Approved June 27, 2024, meeting minutes (33-24)
• Requested City of Owen Sound appoint new board representative (35-24)
• Cancelled October 24, 2024, board meeting (36-24)
• Approved use of Library Service Index for annual survey (37-24)
• Approved CEO's report (38-24)

Council

Council will discuss the reimbursement of $4,358.67 to the non-profit group Meaford Downtown for startup costs. Additionally, Council will consider motions to develop a rural healthcare policy and review the municipal recreation fund policy. The meeting also includes a request to declare an unopened road allowance at John Street surplus for potential sale.

• Reimbursement of $4,358.67 to Meaford Downtown
• Declaration of surplus lands for John Street unopened road allowance
• Motion to develop a comprehensive Rural Healthcare Policy
• Review of the Recreation Fund Policy and Program
• Presentation on speed limits for Lakeshore Road North

Meaford Public Library Board

The Meaford Public Library Board is meeting to handle routine business: adopting previous minutes, receiving the treasurer's report, and reviewing correspondence. The board will also consider updates to four library policies (Intellectual Freedom, Membership and Circulation, Information Services, and Display) proposed by its Policy and Governance Committee. Staff and committee reports, including the CEO's report and an update from the Owen Sound & North Grey Union Public Library, are on the agenda.

• Policy updates: Intellectual Freedom, Membership and Circulation, Information Services, Display
• Treasurer's report: variance report to end of August 2024
• OSNGUPL Invoice #3 for Library Services Agreement
• Adoption of minutes from June 19, 2024 meeting

Strengthening our Community Advisory Committee

Council passed By-law 2024-09 to create the Strengthening our Community Advisory Committee (SCAC). The committee will provide guidance on community diversity, culture, and well-being initiatives. The by-law includes formal terms of reference regarding membership, meeting frequency, and reporting procedures.

• Establishment of the Strengthening our Community Advisory Committee
• Adoption of Terms of Reference for the committee
• Appointment of up to seven voting members by Council resolution

Public Meeting - Development Charges

The Meaford Council is holding a public meeting to discuss the proposed By-law 2024-XX, which aims to establish development charges for the municipality. The meeting will review the Development Charges Background Study prepared by Hemson Consulting Ltd. to determine how growth-related capital costs for municipal services will be funded.

• Public meeting regarding By-law 2024-XX to establish development charges
• Review of the Development Charges Background Study dated July 17, 2024
• Discussion of municipal-wide and area-specific service charges

Pumped Storage Advisory Committee

Council is adopting By-law 2024-13 to formally establish the Pumped Storage Advisory Committee (PSAC) and its Terms of Reference. The committee will advise Council on TC Energy's proposed Ontario Pumped Storage project, gather community input, and make recommendations. The agenda includes the by-law and the full terms of reference, which outline the committee's structure, mandate, and meeting rules.

• By-law 2024-13 establishes the Pumped Storage Advisory Committee
• Committee will have up to 9 voting members plus 2 non-voting Council members
• Terms of Reference updated per Feb 26, 2024 Committee of the Whole amendments
• Committee to meet monthly, with public question period and live-streamed meetings
• PSAC to advise on TC Energy's proposed Ontario Pumped Storage project

Bognor Hall Community Board

The Bognor Community Centre Board is meeting to handle routine business: approving minutes, receiving reports from the treasurer, rental agent, and events committee, and hearing updates on the liquor license, internet installation, and logo sign. They will also discuss upcoming fundraisers, including a fish drive-through on October 16 and a possible fish dinner.

• Update on Liquor Consumption Premises License with ARGO
• Treasurer's report: July & Aug. financial statements, Pork Chop & Garage Sale financials
• Fish Drive Through fundraiser scheduled for October 16
• Investigation of possible fish dinner
• Presentations by Deputy Mayor Shirley Keaveney and Director of Economic Development Eric Baldwin

Accessibility Advisory Committee

The agenda consists of By-law 2024-05, which formally establishes the Municipality of Meaford's Accessibility Advisory Committee and adopts its Terms of Reference, repealing the previous by-law (2015-01). The committee will advise Council on accessibility matters, review site plans, and promote barrier-free access, with at least 50% of members self-identifying as having a disability. This is a procedural item establishing the committee's structure and operations.

• By-law 2024-05 establishes the Accessibility Advisory Committee and adopts its Terms of Reference
• Repeals By-law 2015-01
• Committee to have up to 7 voting members, with at least 50% self-identifying as having a disability
• Meetings to be held six times per year, open to the public and live-streamed
• Site Plan Review subcommittee to be formed for AODA-related site plan reviews

Riverside Community Hall Board

The Riverside Community Centre Board is meeting to appoint a new Treasurer and Secretary, and to recognize the service of Don and Beth. The board will also discuss facility maintenance items, including painting doors, cleaning the elevator, and replacing a hot water tank.

• Appointment of new Treasurer
• Appointment of new Secretary
• Motion regarding Don and Beth honorarium
• Discussion on painting doors and cleaning the elevator
• Discussion on hot water tank

Council

Council will consider several zoning by-law amendments, including the removal of holding provisions for properties at 307 Cedar Avenue and the Loon Call development. They will also discuss a $4,358.67 reimbursement for the non-profit group Meaford Downtown and conduct a performance review for the CAO in a closed session.

• By-law 2024-43 to rezone 137035 Grey Road 12 for on-farm diversified use
• By-law 2024-42 to remove H1 holding provision from 307 Cedar Avenue
• By-law 2024-44 and 2024-45 regarding Loon Call development agreement and H5 removal
• Approval of $4,358.67 reimbursement for Meaford Downtown incorporation costs
• By-law 2024-41 to establish Tom Thomson Lane as a public highway

Investing in Infrastructure Advisory Committee

The Municipality of Meaford established By-law 2024-08 to create the Investing in Infrastructure Advisory Committee (IIAC). The committee consists of up to seven voting members appointed by Council to advise on municipal infrastructure, asset management, and public works initiatives. The documentation outlines the committee's mission, terms of reference, meeting frequency, and administrative procedures.

• By-law 2024-08 establishing the Investing in Infrastructure Advisory Committee
• Terms of Reference detailing committee membership, mandate, and roles
• Guidelines for public presentations and deputations at committee meetings
• Administrative rules requiring six meetings per year and public live-streaming

Committee of Adjustment

The Committee of Adjustment will meet to consider a previously deferred minor variance application for 126 Starlight Lane and two new consent applications for properties on Boucher Street East and 7th Sideroad. The committee will also review the minutes from their July 24, 2024, meeting.

• Minor Variance A04-2024 for 126 Starlight Lane (retaining wall setbacks)
• Consent B11-2024 for 226 Boucher Street East
• Consent B14-2024 and B15-2024 for 87226 7th Sideroad

Growing our Economy Advisory Committee

This agenda is a by-law to establish the Growing Our Economy Advisory Committee (GEAC) and adopt its Terms of Reference. The committee will advise Council on economic development matters, with up to seven voting members and meetings six times per year. The by-law repeals the previous by-law 2020-59.

• By-law 2024-07 establishes the Growing Our Economy Advisory Committee
• Repeals By-law 2020-59
• Committee to consist of up to seven voting members, including at least one Council member
• Meetings held six times per year, open to public and live-streamed
• Presentations limited to 10 minutes; deputations limited to 5 minutes

Heritage Advisory Committee

The Municipality of Meaford has cancelled the scheduled Heritage Advisory Committee meeting. No business will be conducted at this time.

• Meeting cancelled

Notice - Special County of Grey - Joint All Councils

The County of Grey and participating local municipalities are holding a special electronic joint meeting to discuss shared service delivery and service efficiencies. The meeting is scheduled for August 8, 2024, at 8:30 a.m. and will be live streamed on the County of Grey YouTube Channel.

• Discussion regarding shared service delivery and service efficiencies involving the County of Grey and local municipalities

Pumped Storage Advisory Committee

The Municipality of Meaford established the Pumped Storage Advisory Committee (PSAC) via By-law 2024-13. The committee is tasked with gathering information on TC Energy's proposed Ontario Pumped Storage project and facilitating communication between the company, the municipal council, and the community.

• Establishment of the Pumped Storage Advisory Committee via By-law 2024-13
• Adoption of Terms of Reference for the committee
• Committee to consist of up to nine voting members and two non-voting council members

Ensuring Sustainability Advisory Committee

The Corporation of the Municipality of Meaford passed By-law Number 2024-06 to establish the Ensuring Sustainability Advisory Committee (ESAC). The meeting record outlines the committee's Terms of Reference, including its mission to advise Council on sustainable business, responsible growth, attainable housing, and protecting land and water. It specifies membership rules, meeting frequency, administrative procedures, and reporting structures.

• Passed By-law Number 2024-06 establishing the Ensuring Sustainability Advisory Committee on February 26, 2024
• Adopted Terms of Reference specifying committee membership of up to seven voting members appointed by Council Resolution
• Set meeting frequency at six times per year with additional meetings called as necessary by the Chair and CAO
• Established rules for public presentations and deputations, limiting presentations to 10 minutes and deputations to 5 minutes

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to workshop a new draft Terms of Reference, which would replace the current 2015 version. The committee will also hear an inquiry from Jan Sideris regarding heritage research. The meeting is largely procedural, focused on updating its own governing rules.

• Workshop on new draft Terms of Reference
• Review of current 2015 Terms of Reference (By-law 05-2015)
• Inquiry from Jan Sideris on heritage research
• Next meeting scheduled for August 14, 2024

Committee of Adjustment

The Committee of Adjustment will hold public hearings on two minor variance applications. One seeks relief from zoning setbacks to build retaining walls for a new dwelling at 126 Starlight Lane, and the other involves a property at 158185 7th Line. The committee will also adopt minutes from the previous meeting.

• Minor Variance A04-2024: 126 Starlight Lane, retaining walls 1.32–1.67 m, reduce front yard setback from 7.5 m to 2.34 m and side yard setbacks to as low as 0.21 m
• Minor Variance A06-2024: 158185 7th Line, applicant Tomlinson
• Adoption of June 26, 2024 minutes

Council

Council is meeting to decide on the allocation of the 2023 operating surplus, including transfers to reserve funds for stormwater, parks, and IT software. They will also vote on appointing a new Community Emergency Management Coordinator and alternates, and consider an amendment to the Fees & Charges By-Law to include memorial bench costs. Additionally, the Committee of the Whole will receive a report on the Development Charges Background Study.

• Transfer $200,000 to Stormwater Reserve and $85,000 to Other Park Reserve
• Transfer remaining 2023 surplus to Information Technology Reserve
• Appoint Brittany Sheridan as Community Emergency Management Coordinator
• Set $1,500 fee for memorial benches
• Receive Development Charges Background Study report

Strengthening our Community Advisory Committee

The Council of the Corporation of the Municipality of Meaford passed By-law Number 2024-09 to establish the Strengthening our Community Advisory Committee. The committee will consist of up to seven voting members, including at least one member of Council, and will advise Council on community diversity, culture, well-being, and municipal initiatives. The document also outlines the terms of reference, meeting frequency of six times per year, and administrative rules for the committee.

• Passed By-law 2024-09 establishing the Strengthening our Community Advisory Committee
• Adopted Terms of Reference specifying up to seven voting members appointed by Council
• Set meeting frequency to six times per year with a quorum requirement of 50% plus one

Inter Township Joint Board of Management

The Inter Township Joint Board of Management is meeting to review financial reports, including the 2023 draft audited financial statements and a mid-year financial update. The Board will consider a proposal to fund a $274,579 general deficit from the future capital reserve and approve a $17,280 contract for HVAC improvements. Additionally, the Board will receive quarterly operational reports and set the 2025 meeting schedule.

• Approval of $17,280 plus HST for HVAC system improvements awarded to Ken Philip Climate Control
• Approval to fund a $274,579 general deficit from the future capital reserve
• Receipt of 2023 draft audited financial statements from BDO Canada LLP
• Receipt of ITFD2024-05 Q2 operational report
• Approval of 2025 Board Meeting Schedule

Council

Meaford Council is hosting a public meeting to discuss a proposed zoning by-law amendment for the property at 137035 Grey Road 12. The applicant seeks to rezone a portion of the 20.61-hectare site from Rural (RU) to Rural with Exception (RU-306) to establish an on-farm diversified use, including a 750-square-metre workshop for trailer construction.

• Public meeting for Zoning By-law Amendment Z02-2024
• Proposed rezoning of 137035 Grey Road 12 from Rural (RU) to Rural with Exception (RU-306)
• Proposal for a 4,000-square-metre on-farm diversified use area including a workshop and outdoor storage

Pumped Storage Advisory Committee

The Municipality of Meaford has passed By-law 2024-13 to create an advisory committee regarding TC Energy’s proposed Ontario Pumped Storage project. The committee will gather information, facilitate community engagement, and provide recommendations to Municipal Council.

• Establishment of the Pumped Storage Advisory Committee (PSAC) via By-law 2024-13
• Adoption of Terms of Reference for the PSAC
• Committee composition of up to nine voting members and two non-voting Council members

Bognor Hall Community Board

The board will review the June financial statement and reports from the rental agent and events committee. Members will also discuss upcoming fundraisers and determine the set amount for 2024 capital expenditures.

• Decision on BCC Logo sign
• Investigation of Liquor Consumption Premises License
• Pork Chop Drive Thru fundraiser on July 17
• Mammoth Village Garage Sale on August 24
• Discussion of 2024 capital expenditure requirements

Accessibility Advisory Committee

The Municipality of Meaford has passed By-law 2024-05 to create an Accessibility Advisory Committee. This committee will advise Council on programs, policies, and services for persons with disabilities and seniors to meet AODA requirements.

• Establishment of the Accessibility Advisory Committee via By-law 2024-05
• Adoption of the Committee Terms of Reference
• Repeal of By-law 2015-01
• Committee composition of up to seven voting members

Council

Council is considering a road resurfacing contract and several year-end surplus transfers to reserve funds. The meeting also includes discussions on wastewater assessments, building reports, and potential traffic calming on Bayfield Street.

• Award of $230,488.94 tender to E.C. King Contracting for High Class Bituminous Resurfacing
• Transfer of $200,000 to the Stormwater Reserve Fund
• Transfer of $75,000 to the Other Park Reserve for a splash pad
• Authorization of a 10-year funding agreement for the Canada Community-Building Fund
• Appointment of Alexandra Croce as Acting Clerk

Investing in Infrastructure Advisory Committee

The Municipality of Meaford has passed By-law 2024-08 to create a new advisory committee. This body will provide citizen advice to Council regarding transportation, utilities, facilities, parks, and public works.

• Establishment of the Investing in Infrastructure Advisory Committee (IIAC)
• Adoption of the IIAC Terms of Reference
• Committee structure allows for up to seven voting members

Owen Sound North Grey Union Public Library Board

The Board approved library and Adult Learning Centre payments for April and May. It also accepted the 2023-2024 Adult Learning Centre audit and authorized the transfer of surplus funds to a contingency fund.

• Approved library accounts for payment totaling $77,253.18
• Approved Adult Learning Centre accounts for payment totaling $174,232.91
• Accepted Adult Learning Centre audited Financial Information for year ended March 31, 2024
• Authorized transfer of $15,199.00 Adult Learning Centre surplus to Contingency Fund
• Approved transfer of $3,596.00 Adult Learning Centre Ministry Funds to 2024-2025 budget
• Approved CEO's Report as presented
• Approved April 25, 2024 meeting minutes

Committee of Adjustment

The Committee of Adjustment will meet to consider a consent application for 438811 Grey Road 15. This item was previously deferred from the March 27, 2024 meeting.

• Consent B04-2024: Land consent application for 438811 Grey Road 15 (Clouatre)

Growing our Economy Advisory Committee

The Municipality of Meaford is establishing a new advisory committee to provide citizen advice on economic development. The committee will advise Council on initiatives, programs, and by-laws related to business development, workforce development, and investment.

• By-law 2024-07 establishes the Growing our Economy Advisory Committee
• Adoption of Committee Terms of Reference (Schedule A)
• Repeal of By-law 2020-59
• Committee to consist of up to seven voting members

Council

Council will review several high-value contracts for road resurfacing and bridge replacement. The meeting also includes discussions on non-budgeted year-end reserve transfers and heritage permit applications.

• Award of $1,291,732.78 tender to McPherson Andrews Contracting Limited for Structure BR-002 Replacement
• Award of $596,768.57 tender to Duncor Enterprises Inc. for 2024 low class bituminous and micro resurfacing
• Approval of non-budgeted 2023 reserve transfers totaling $823,978.11 from operations to reserves
• Heritage permit applications for 54 Sykes St N (commercial sign) and 183 Sykes Street North (carport)
• Proposed membership in The Great Lakes and St. Lawrence Cities Initiative

Meaford Public Library Board

The Meaford Public Library Board is meeting to appoint Lynne Fascinato to the permanent position of CEO. The Board will also consider the approval of the 2024-2026 Library Outreach Plan.

• Appointment of Lynne Fascinato as full-time permanent CEO
• Approval of the Meaford Public Library Outreach Plan 2024-2026
• Review of the May 2024 Variance Report
• Review of Owen Sound and North Grey Union Public Library service agreement invoice
• Discussion of the July 2024 What's Happening brochure and Summer Reading Program draft

Pumped Storage Advisory Committee

The Municipality of Meaford has adopted By-law 2024-13 to create an advisory committee regarding TC Energy’s proposed Ontario Pumped Storage project. The committee will gather information, facilitate community engagement, and provide recommendations to Municipal Council.

• Establishment of the Pumped Storage Advisory Committee (PSAC) via By-law 2024-13
• Adoption of Terms of Reference for the PSAC
• Committee composition of up to nine voting members and two non-voting Council members

Heritage Advisory Committee

The Committee will review two heritage permit applications for properties on Sykes Street North. Members will also undergo orientation regarding committee roles, responsibilities, and the code of conduct.

• Heritage Permit Application HER02-2024 for 54 Sykes Street North (projecting commercial sign)
• Heritage Permit Application HER04-2024 for 183 Sykes Street North
• Committee orientation on Roles, Responsibilities, and Code of Conduct
• Review of the Procedural By-law

Council

Council will vote on the 2024 tax rates, which establish a municipal levy of $18,439,280. The meeting also includes discussions on sidewalk vegetation control and various financial reports.

• Adoption of By-law 2024-33 to set 2024 tax rates and due dates
• Appointment of a Chief Administrative Officer via By-law 2024-34
• Transfer of $6,210.00 from the Roads Reserve for downtown sidewalk vegetation control
• Review of an Ontario Land Tribunal appeal regarding 412 Miller Street ZBA
• Discussion of 2023 Municipal Investment Performance and Long Term Debt updates

Ensuring Sustainability Advisory Committee

The Municipality of Meaford has passed By-law 2024-06 to create the Ensuring Sustainability Advisory Committee (ESAC). This committee will advise Council on municipal initiatives, programs, and public works related to sustainable business, responsible growth, attainable housing, and land and water protection.

• Establishment of the Ensuring Sustainability Advisory Committee (ESAC)
• Adoption of ESAC Terms of Reference
• Committee composition of up to seven voting members
• Mandate to promote awareness of sustainability and climate change programs

Council - Cancelled

The scheduled meeting of the Municipality of Meaford Council for June 3, 2024, is cancelled. No business or agenda items were presented for this date.

Heritage Advisory Committee

The Heritage Advisory Committee will hold a special education session during this meeting. Bertrand Duclos from Heritage Services will lead a training session regarding heritage conservation in Ontario.

• Heritage Training Session: Heritage Conservation in Ontario: Fundamentals for Municipal Heritage Committees

Council

Council is reviewing several infrastructure and development items, including funding for EV charger design at 28 Nelson Street and tile drainage loans. The meeting also includes discussions on community improvement grants and potential new by-laws for pest extermination during demolitions.

• Authorize $24,612 for EV charger engineering design at 28 Nelson Street Parking Lot
• Approve in principle tile drainage loans for 203482 Highway 26 and Sideroad 30
• Proposed $16,000 in grants for 88 Sykes Street via Community Improvement Plan
• Authorize $12,074.98 transfer from Well-being reserve for 2024 Recreation Subsidy
• Proposed $6,210 transfer for downtown sidewalk vegetation management

Committee of Adjustment

The scheduled meeting for the Meaford Committee of Adjustment on May 24, 2024, has been cancelled. No items were discussed or decided.

Grey Sauble Conservation Authority Board

The Board of Directors will review the 2023 financial statement report and discuss various water management and environmental planning items. Discussions include dam updates, water quality in the Town of the Blue Mountains, and enforcement actions regarding Chesley Lake.

• Presentation of 2023 GSCA Financial Statement Report by Baker Tilly
• GSCA Dams Update
• Town of the Blue Mountains Water Quality Report Back
• Enforcement Action on Chesley Lake report
• Clendenan Dam and Trout Hollow/Bighead River management agreements

Meaford Public Library Board

The Board will review several draft policy updates regarding gift acceptance, teen services, children's services, and collection development. Members will also enter an in-camera session to discuss personal matters related to the Library CEO position.

• Draft Policy 4: General Gift Acceptance
• Draft Policy 14: Teen Services
• Draft Policy 18: Children Services
• Draft Policy 26: Collection Development
• In-camera session regarding Library CEO position

Bognor Hall Community Board

The Bognor Community Centre Board will meet to review the April treasurer's report and discuss rental rates and fees. The agenda includes updates on the New Venture Program and planning for upcoming events like the Strawberry Social.

• Review of rental rates and fees schedule
• Approval of approximately $100.00 for board member T-shirts and aprons
• Treasurer's report on two fundraisers and events
• Update on the New Venture Program ending April 30
• Planning for Artisan's Flair and Strawberry Social fundraisers

Council

Council is considering issuing refunds to property owners for ineligible development charges paid between February 2021 and October 2023. The meeting also includes discussions on engineering contracts for bridge rehabilitation and funding for electric vehicle charging infrastructure.

• Refunds for non-eligible development charges paid between February 2021 and October 2023
• $345,378.53 contract award to Centex Engineering and Development Inc. for bridge rehabilitation
• $7,500 grant and $29,903 loan for solar power installation at 137603 Grey Road 12
• $24,612 transfer for EV charging infrastructure design at 28 Nelson Street Parking Lot
• $15,000 investment for the Mural Mosaic Global Roots project

Pumped Storage Advisory Committee

The Municipality of Meaford has passed By-law 2024-13 to create an advisory committee regarding TC Energy’s proposed Ontario Pumped Storage project. The committee will gather information, facilitate community engagement, and provide recommendations to Municipal Council.

• Establishment of the Pumped Storage Advisory Committee (PSAC) via By-law 2024-13
• Adoption of Terms of Reference for the PSAC
• Committee composition of up to nine voting members and two non-voting Council members

Council

The scheduled Council meeting for the Municipality of Meaford on May 6, 2024, has been cancelled. No business will be conducted during this session.

Council

Council will consider a $46,500 budget transfer for the Meaford Public Library following the termination of a joint CAO/CEO agreement. The meeting also includes appointments for seven advisory committees and updates on the Main Street Meaford initiative.

• Transfer of up to $46,500 to the 2024 Library operating budget
• Endorsement of draft organizational by-laws for Main Street Meaford
• Appointments for seven advisory committees including Heritage and Accessibility
• Zoning by-law amendment for 412 Miller Street
• $7,500 grant and $29,903 loan for energy efficiency at 137603 Grey Road 12

Grey Sauble Conservation Authority Board

The Board of Directors will hold a regular meeting to discuss administrative updates and conservation land proposals. Key discussions include the Q1 workplan, budget updates, and a mountain biking proposal for the Hepworth Management Area.

• Hepworth Management Area Mountain Biking Proposal (Resolution)
• Q1 GSCA Budget Update
• Q1 Workplan Update
• Environmental Planning Section 28 Permits and Planning Applications
• ERO Posting regarding Minister's Permit and Review Powers

Committee of Adjustment

The Committee of Adjustment will consider several consent and minor variance applications. One key item involves a request to build a second-storey deck at 5 Lakeside Avenue that exceeds front yard encroachment limits.

• Minor Variance A03-2024: Second-storey deck encroachment at 5 Lakeside Avenue
• Consent B05-2024: Application for 133 Woodford Crescent
• Consent B06-2024: Application for Lot 42, Registered Plan 934
• Consent B07-2024: Application for 398139 10th Concession South
• Consent B08-2024: Application for 138268 Grey Road 112

Meaford Public Library Board

The Board will consider the Meaford Public Library Outreach Plan 2024-2026, which identifies programming goals for the next three years. The plan focuses on community needs including senior programming, mental wellness, and local economic development. The Board will also review the Treasurer's variance report and library service agreements.

• Approval of Meaford Public Library Outreach Plan 2024-2026
• Review of Treasurer's Variance Report to end March 2024
• Discussion of OSNGUPL Library Service Agreement Invoice 2024
• Review of Library Services Agreement Letter to Council

Inter Township Joint Board of Management

The Joint Board of Management is reviewing several staff reports regarding fire department operations. Key discussions include a proposed budget reallocation for building foundation repairs and a report on energy storage system electric vehicle fires.

• Reallocation of $22,622 from HVAC capital budget to building foundation repairs
• Proposed contract award for foundation work to Wise Cracks
• Report on Energy Storage System Electrical Vehicle Fires (ITFD2024-02)
• Review of 2023 year-end audit planning by BDO Canada LLP
• Review of Q1 and Year-End departmental reports

Special Council Meeting

The Meaford Council is holding a special meeting to enter a closed session. The session will involve the HR Manager, Deputy Clerk, and Municipal Solicitor to discuss personal matters regarding the recruitment of a Chief Administrative Officer (CAO).

• Closed session regarding CAO recruitment

Council

Council will consider the final implementation of the Grey Bruce Detachment Joint Board and a zoning amendment for 165 Kiowana Beach Road. The meeting also includes discussions on a drainage petition for Paradise Bay Rd. and a $46,500 budget transfer for the Meaford Public Library.

• Appointment of four community members to the Grey Bruce Detachment Joint Board
• Zoning By-law amendment (2024-16) for 165 Kiowana Beach Road
• Paradise Bay Rd. drainage petition acceptance and appointment of R.J. Burnside & Associates
• $46,500 transfer to the 2024 Meaford Public Library operating budget
• Endorsement of draft organizational by-laws for the Main Street Meaford Initiative

Special Council Meeting

The Meaford Council will hold a special meeting to enter a closed session. The discussion will focus on personal matters regarding the recruitment of a Chief Administrative Officer (CAO).

• Closed session regarding CAO recruitment

Council

The scheduled Council meeting for the Municipality of Meaford on April 8, 2024, has been cancelled. No business will be conducted during this session.

Special Council Meeting

The Meaford Council will meet in a closed session to receive legal advice regarding the proposed pumped storage project. This session includes representatives from the County of Grey and various professional firms.

• Closed session regarding proposed pumped storage project
• Legal advice involving Gowling WLG, StrategyCorp, and Ainley Group

Bognor Hall Community Board

The board will review the November financial report and booking summary. Members will discuss business arising from previous minutes, including hall assets, capital budget items, and acoustics.

• Review of Treasurer's Report for November
• Discussion of capital budget items including tables, flagpoles, and a chair caddy
• Discussion of hall assets including the rear entrance washroom and piano
• Update on hall acoustics
• Discussion regarding kitchen/bar beverage cooler door gasket

Grey Sauble Conservation Authority Board

The Board of Directors will meet to discuss regulatory changes and administrative policies. The agenda includes a delegation regarding water quality and a presentation from TD Wealth Management.

• Delegation: Town of the Blue Mountains Water Quality
• Presentation: TD Wealth Management
• Discussion: Section 29 Regulation Changes
• Resolution: CAA and Regulation Changes
• Resolution: Interim Administrative Review Policy

Committee of Adjustment

The Committee of Adjustment will meet to consider a consent application for 438811 Grey Road 15. The agenda also includes the adoption of previous minutes from January and February 2024.

• Consent application B04-2024 for 438811 Grey Road 15 (Clouatre)

Council

The Council will consider adopting the 2023 Lakeview Cemetery Master Plan and awarding a contract for Meaford Hall condenser replacements. The meeting also includes a presentation of the 2023 Integrity Commissioner's Annual Report.

• Adoption of the 2023 Lakeview Cemetery Master Plan
• Award of $355,795.70 tender to Cimco Refrigeration Ltd for Meaford Hall condenser replacement
• By-law 2024-14 to appoint Council members to committees and boards
• Presentation of the Principles Integrity 2023 Integrity Commission Annual Report
• Closed session regarding 2024 Community Builder Award nominees

Council

The Meaford Council meeting includes a closed session to discuss the recruitment of a Chief Administrative Officer (CAO). The Manager of Human Resources and Deputy Clerk will be in attendance for this discussion.

• Closed session regarding CAO recruitment

Meaford Public Library Board

The Board will review the Treasurer's variance report and discuss updates to several library policies. The meeting also includes reports from the Acting CEO, the Friends of the Meaford Library, and the Owen Sound & North Grey Union Public Library.

• Policy 4: Meaford Public Library General Gift update
• Policy 14: Meaford Public Library Teen Services update
• Policy 18: Meaford Public Library Children's Services update
• Policy 26: Meaford Public Library Collection Development update
• Treasurer's Variance Report through February 15, 2024

Council

The provided document contains only portal login information and does not include a meeting agenda. No items were listed for discussion or decision.

Meaford Public Library Board

The Meaford Public Library Board will meet on March 6, 2024. The agenda includes a recommendation to enter an in-camera session with the Municipal HR Manager to discuss personal matters regarding the Library CEO position.

• In-camera session regarding the Library CEO position

Bognor Hall Community Board

The Bognor Hall Community Board will hold a statutory public meeting regarding a zoning matter at 597353 Grey Road 29. The agenda also includes a special education session, a closed session, and a Committee of the Whole.

• Statutory Public Meeting (Zoning) for 597353 Grey Road 29

Council

The Council is holding public meetings regarding proposed zoning changes for Additional Residential Units (ARUs) across the municipality. They are also reviewing an application to rezone 412 Miller Street for a multi-residential development of up to 163 units.

• Zoning Amendment (Z08-2023) to update rules for Additional Residential Units (ARUs)
• Proposed ARU changes include increasing maximum size to 90% of the main unit and allowing up to 2 storeys
• Zoning Amendment (Z01-2024) for 412 Miller Street to permit up to 163 residential units
• Rezoning request for 412 Miller Street from Development (D) and Environmental Protection (EP) to R2, R3, RM, and OS zones
• Proposed neighbourhood park and stormwater management facility at 412 Miller Street

Owen Sound North Grey Union Public Library Board

The Board approved January financial accounts for the library and the Adult Learning Centre. Members also ratified the selection of Rebecca Diem as the new Poet Laureate for a term ending in December 2025 and approved a series of updated personnel and accessibility policies.

• Approved February 1, 2024 meeting minutes
• Approved $73,001.84 in library accounts for January
• Approved $60,005.28 in Adult Learning Centre accounts for January
• Approved 12 updated personnel and accessibility policies
• Ratified Rebecca Diem as Poet Laureate (2024-2025)

Committee of Adjustment

The Committee of Adjustment is considering a minor variance for a porch construction at 90 Susan Street and a land severance application at 557440 4th Concession South. Staff recommend approval for both items, subject to specific conditions.

• Minor Variance A02-2024: Request for a 5.7 metre front yard setback and 2.2 metre porch roof encroachment at 90 Susan Street
• Consent B03-2024: Proposal to sever a 0.85 hectare lot from 557440 4th Concession South
• Approval recommendation for 90 Susan Street to allow an enclosed vestibule and covered front porch
• Approval recommendation for 557440 4th Concession South to create a new non-farm residential lot

Grey Sauble Conservation Authority Board

The Grey Sauble Conservation Authority Board of Directors approved moving the administration building renovation project into the detailed design phase. The Board also approved the 2025–2035 strategic plan goals, the 2024 priority workplan, and year-end budget adjustments including a new stewardship reserve. Additionally, the Board received reports on operations, the 2023 fourth-quarter portfolio, and upcoming regulatory changes under the Conservation Authorities Act.

• Approved February 28, 2024, agenda (FA-24-014)
• Approved January 24, 2024, Full Authority minutes (FA-24-015)
• Received consent agenda items including Section 28 permits and January 2024 financial receipts and expenses (FA-24-016)
• Accepted schematic design drawings for the Administration Centre renovation and directed staff to proceed to the detailed design phase (FA-24-017)
• Approved the 2025-2035 Strategic Plan goals (FA-24-018)
• Accepted and approved the 2024 Priority Workplan (FA-24-019)
• Approved 2023 year-end reserve and surplus transfers and the creation of a Stewardship Reserve (FA-24-020)
• Received the GSCA 2023 4th Quarter Portfolio update as information (FA-24-021)

Council

Council will consider the 2024 operating and capital budget and several by-laws to establish new advisory committees. The meeting also includes a tender award for infrastructure replacement and a report from the OPP.

• Adoption of the 2024 Operating and Capital Budget
• $2,679,566.83 tender award for Algonquin Drive & Lakeshore Road South infrastructure replacement
• Establishment of Accessibility, Sustainability, Economy, Infrastructure, and Community advisory committees
• Design and reconstruction of Structures 021 and 022 as two-lane structures
• OPP 2023 Year End Report presentation

Meaford Public Library Board

The Board is reviewing staff reports, the treasurer's variance report, and correspondence regarding provincial grants. The meeting includes updates on library membership statistics and community programming.

• $23,935 Public Library Operating Grant (PLOG) for 2023-2024
• $10,000 anonymous donation for children's programming
• Updated CEO job description approval
• 2023 Active Membership and Statistics Report

Heritage Advisory Committee

The Heritage Advisory Committee will consider two heritage permit applications. One application involves a 26-unit residential and commercial development at 12-34 Collingwood Street East, and the other concerns 88 Sykes Street North.

• Heritage Permit HER08-2023 for 12-34 Collingwood Street East (26 units)
• Heritage Permit HER10-2023 for 88 Sykes Street North
• Approval of September 13 and November 29, 2023, meeting minutes

Council

The Council meeting includes a closed session to discuss the recruitment of a Chief Administrative Officer (CAO). The Manager of Human Resources and Deputy Clerk will be in attendance for this discussion.

• Closed session regarding CAO recruitment

Council

The scheduled meeting for February 14, 2024, was cancelled. The agenda included a recommendation for a closed session to discuss CAO recruitment interviews, but no public business was conducted.

• Meeting cancelled

Statutory Public Meeting (Budget)

The Municipality of Meaford is holding a statutory public meeting to present the 2024 draft operating and capital budgets. The presentation outlines proposed levy increases, capital project funding, and cost-of-living adjustments for staff.

• Projected 2.37% increase in the total tax rate
• Proposed 2.75% cost-of-living salary adjustment
• Total municipal levy increase of $824,940 (4.70%)
• 8.00% budget increases for both Water and Sewer user-pay services
• Capital funding includes $320,000 from Federal Gas Tax for the Algonquin Road project

Council

Council will consider community improvement grants for properties on Nelson Street and Sykes Street. The meeting also includes discussions on establishing several new advisory committees and a 2024 budget update.

• $50,000 grant for restaurant conversion at 26 Nelson Street
• $20,800 grant and $20,570 loan for 40 Sykes Street
• Zoning By-law Amendment Z05-2023 for Lots 1659 and 1660 of Plan 309
• Establishment of six new advisory committees
• $76,860 transfer to reserves for infrastructure in the 2024 budget

Council

The scheduled Council meeting for the Municipality of Meaford on February 5, 2024, has been cancelled.

Owen Sound North Grey Union Public Library Board

The Board approved the 2024-25 business plans for the Adult Learning Centres and authorized payments for library and centre accounts. Two new reserve accounts were created for instruments and pollinator gardens using grant funding.

• Approved 2024-25 business plans for Adult Learning Centres
• Approved $100,923.27 in library accounts for November and December
• Approved $176,903.83 in Adult Learning Centre accounts for November and December
• Created Big Sound Instruments Reserve and transferred $2,500 grant
• Created Pollinator Gardens Reserve and transferred $4,600 grant
• Approved November 30, 2023 meeting minutes
• Approved CEO's Report

Committee of Adjustment

The Committee of Adjustment will meet to consider several applications for land consent and minor variances. These include requests for property severances by the Bruce Trail Conservancy and others, as well as a deck encroachment variance at 193 Boucher Street East.

• Minor Variance A01-2024: Deck encroachment at 193 Boucher Street East
• Consent B19-2023: Bruce Trail Conservancy at 204648 Highway 26
• Consent B20-2023: Bruce Trail Conservancy at 318143 Highway 6 & 10
• Consent B21-2023: McHardy at 106 Georgian Beach Road South
• Consent B02-2024: Meyer at 397641 10th Concession

Property Standards & Licensing Committee

The Property Standards & Licensing Committee will meet to conduct an appeal hearing regarding Property Standards Order 21-0528. The meeting will include a decision and rationale following the hearing procedure.

• Appeal Hearing: Property Standards Order 21-0528

Council Budget Day (Capital Budget)

Council is reviewing the 2024 draft capital budget, which includes a total capital levy of $5,418,330. The meeting also covers the 2024 draft operating budget and various infrastructure project proposals.

• 2024 Capital Budget total levy of $5,418,330
• 2024 Operating Budget total levy of $13,034,640
• Sykes Street Road Resurfacing project estimated at $687,790
• Lakeshore Algonquin Reconstruction project estimated at $4,479,950
• WWTP Expansion project estimated at $2,414,670

Council

Council will consider a new Fees & Charges By-law and an application for two Level 3 EV chargers at 28 Nelson Street West. The meeting also includes discussions on community improvement grants for properties at 26 Nelson Street and 40 Sykes Street.

• 2024 Fees & Charges By-law (2024-02)
• $50,000 grant and Tax Increment Equivalent Grant for 26 Nelson Street
• $20,800 grant and $20,570 loan for 40 Sykes Street
• Application for two 100kW Level 3 EV chargers at 28 Nelson Street West
• Mutual Aid and Assistance Agreement with OnWARN

Council Budget Day (Operating Budget)

Council is reviewing the 2024 draft operating budget, which includes a projected 5.22% increase in the total tax supported levy. The meeting includes discussions on budget enhancement requests and various departmental expenditures.

• Total tax supported levy of $18,452,970
• Projected tax rate increase of 2.95%
• Proposed budget enhancements including firefighter benefits and an Asset Management Coordinator
• Proposed $70,000 for Building Condition Assessments
• Proposed $45,000 for Miller Street Hill Review

Grey Sauble Conservation Authority Board

The Board of Directors will hold its Annual General Meeting and regular meeting to elect the 2024 Chair and Vice-Chair. The agenda also includes committee appointments and a vote on the Eugenia Falls Management Plan.

• Election of 2024 Chair and Vice-Chair
• Election of members for six committees, including Forestry and Agricultural committees
• Endorsement of the Eugenia Falls Management Plan
• Review of December 2023 Section 28 Permits
• Cheque presentation to GSCA from the GSC Foundation

Meaford Public Library Board

The Meaford Public Library Board is meeting to discuss the updated job description for the Library CEO and approve a transfer of $23,900.00 for the Public Library Operating Grant. The board will also review staff reports and the treasurer's variance report.

• Approval of updated Meaford Public Library CEO job description
• Transfer of $23,900.00 to the Library's municipal revenue account
• Review of the 2023-2024 Public Library Operating Grant (PLOG) of $23,935.00
• Review of the Treasurer's Variance Report
• Review of the 2024 OSNGUPL Library Services Signed Agreement

Council

The Meaford Council meeting on January 17, 2024, includes a closed session regarding the recruitment of a Chief Administrative Officer (CAO). The Manager of Human Resources and Deputy Clerk will attend to discuss personal information about an identifiable individual.

• Closed session regarding CAO recruitment

Inter Township Joint Board of Management

The Joint Board of Management is reviewing the 2024 draft operating and capital budget for the Inter Township Fire Department. The Board is also considering a 10-year capital plan regarding fleet useful life. Additionally, correspondence was received regarding municipal support requirements for Battery Energy Storage Systems (BESS).

• Approval of the 2024 Draft Operating and Capital Budget for referral to ownership Councils
• Endorsement of Option 1 – 20 Year Useful Life on Large Fleet for a 10-Year Capital Plan
• Correspondence from MMEWG regarding BESS municipal support across boundaries

Council

Council is reviewing the 2024 Draft Budget and considering a new licensing program for short-term accommodations. Other items include infrastructure upgrades, property exchanges, and a dock replacement contract.

• 2024 Draft Budget presentation
• Short-term Accommodations By-law (DEV2023-30) regarding licensing and enforcement
• Sykes Street crosswalk upgrade at Parker Street ($20,800)
• Harbour 'D' Dock Replacement tender award to Kropf Industrial ($300,660.10)
• Blue Dolphin Pool 2024 operations agreement with the YMCA

Public Meeting (Fees & Charges)

The Committee of the Whole is reviewing a draft by-law that updates municipal fees for various services. Staff recommend holding a statutory public meeting before Council makes a final decision on the 2024 rates.

• Proposed residential water service charge increase from $55.37 to $59.80 per month
• Proposed residential sewer service charge increase from $47.14 to $50.91 per month
• Removal of commercial leaf and yard waste disposal fees
• Removal of Blue Dolphin pool fee schedule due to YMCA transition
• New discretion for Planning Services to waive fees for affordable housing or site remediation

Council

The Council meeting includes a recommendation to enter a closed session. This session will involve the Manager of Human Resources and Deputy Clerk to discuss personal matters regarding the recruitment of a Chief Administrative Officer.

• Closed session regarding CAO recruitment