North Coast Regional District public meetings in 2023
36 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Reimbursement & Other Expenses Select Committee
The Reimbursement & Other Expenses Select Committee is discussing updates to travel policies and Director remuneration. The body is considering increasing per diem rates and introducing stipends for out-of-town travel and conferences.
- Proposed per diem increase to $100.00 total for meals and $37.00 for accommodation
- Proposed out-of-town travel stipends of either $50 or $100
- Proposed conference stipends of either $50 or $100
- Reported average cost of $11,500 to hold a Regular Board meeting in Prince Rupert
- Review of Director Remuneration Bylaw No. 630, 2019
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is reviewing the B.C. Short-Term Rental Accommodations Act to determine if electoral areas should opt-in to the legislation. The committee is also receiving an update on the Sustainable Economic Development Strategy.
- Staff report on the Provincial Short-Term Rental Accommodations Act
- Discussion on potential revisions to interim zoning bylaws for Electoral Areas D and E
- Sustainable Economic Development Strategy Update report
- Review of the November 15, 2023, meeting minutes
Regular Board Meeting
The North Coast Regional District Board is meeting to discuss the boundary expansion of Tlell Cemetery into Naikoon Park and the adoption of a new recycling fees bylaw. The board will also review land referrals for bridge material and fuel storage at Moresby Camp.
- Bylaw 587.2, 2023 to amend Regional Recycling Fees and Charges
- Tlell Cemetery Boundary Expansion into Naikoon Park
- Revenue Anticipation Borrowing Bylaw No. 687, 2023
- Land referrals for Moresby Camp bridge material storage and fuel site
- Request for BC Fire Commissioner to inspect derelict homes in Sandspit
Haida Gwaii Accessibility Committee
The Haida Gwaii Accessibility Committee is meeting to conduct two workshops as part of its accessibility plan. The discussions will focus on the built environment and transportation.
- Workshop on Accessibility Plan: The Built Environment
- Workshop on Accessibility Plan: Transportation
- Adoption of November 15, 2023 meeting minutes
Reimbursement & Other Expenses Select Committee
The Reimbursement & Other Expenses Select Committee is discussing potential updates to the Director’s Remuneration Bylaw No. 630, 2019 and travel policies. Staff are proposing options to increase per diem rates, which have not changed since 2012, and expand the types of meetings eligible for remuneration.
- Proposed per diem meal rate increases based on BC CPI: Breakfast $19, Lunch $25, Dinner $44, Incidentals $12
- Discussion of expanding remuneration to include committee meetings, public hearings, and strategic planning sessions
- Review of a potential daily travel stipend for out-of-town business
- Current annual remuneration for Municipal Directors ($15,941) and Electoral Area Directors ($20,012) for 2023-2024
- Review of Bylaw No. 630, 2019 and Policy FIN-01
Statutory Meeting
The board is holding a statutory meeting to elect its leadership. The session focuses on the election of the Chair and Vice Chair.
- Election of the Chair
- Election of the Vice Chair
Regular Board Meeting
The North Coast Regional District Board is meeting to allocate various Growing Communities Fund reserves and review provincial legislation regarding short-term rentals and residential development. The Board will also consider a grant application for a business façade improvement program.
- Allocation of Growing Communities Funds, including $372,440.38 for Mainland Recycling and $340,285.38 for Islands Solid Waste reserves
- Grant application of up to $20,000 from Northern Development Initiative Trust for the 2024 Business Façade Improvement Program
- Discussion on the implementation of the Provincial Short-Term Rental Accommodations Act
- Review of the Proposed Provincial Housing Statutes (Residential Development) Amendment Act
- Preliminary Subdivision Referral No. 2023-02006 for Ashurst/Reynolds residential subdivision
Haida Gwaii Accessibility Committee
The committee is meeting to elect a Chair and Vice Chair and review previous minutes. The session includes workshops focused on the delivery of service and information and communications as part of an accessibility plan.
- Election of Chair & Vice Chair
- Workshop on Accessibility Plan: Delivery of Service
- Workshop on Accessibility Plan: Information and Communications
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is discussing the implementation of the Provincial Short-Term Rental Accommodations Act in electoral areas. The body is also reviewing the Proposed Provincial Housing Statutes (Residential Development) Amendment Act to provide recommendations on project scoping and budget.
- Provincial Short-Term Rental Accommodations Act implementation recommendation
- Proposed Provincial Housing Statutes (Residential Development) Amendment Act scoping and budget
- Review of Bill 35 (Short-Term Rental Accommodations Act)
- Review of Bill 44 (Housing Statutes Amendment Act)
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is discussing how to allocate a remaining balance of $1,121,624.95 from the provincial Growing Communities Fund. The committee is reviewing various allocation scenarios for regional waste management and specific electoral area capital reserves.
- Proposed $282,412.48 each for Islands Solid Waste and Mainland Recycling reserves
- Proposed $200,000 for Sandspit Water Capital & Planning Reserve
- Proposed $90,000 for Emergency Program Area E Capital & Planning Reserve
- Proposed $86,000 for Parks and Trails D Capital & Planning Reserve
- Discussion of potential costs for community incinerators ($90,000-$405,000) and vehicle crushers ($430,000-$1,225,000)
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is discussing how to allocate a $1,117,292 balance from the provincial Growing Communities Fund. The body is reviewing several funding scenarios to split money between regional priorities and individual electoral areas.
- Proposed waste management projects including community incinerators ($90,000-$405,000) and vehicle crushers ($430,000-$1,225,000)
- Review of five allocation scenarios ranging from 100% Electoral Area funding to 75% Regional funding
- Potential funding for Emergency Program reserves in Areas A, C, D, and E
- Potential funding for Sandspit Water Capital & Planning Reserve
- Discussion of a $2.45 million investment over five years for the Solid Waste Management Plan
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is discussing how to allocate a remaining balance of $1,117,292 from the provincial Growing Communities Fund. Staff are recommending the funds be used for waste management priorities, including potential investments in incinerators and recycling infrastructure.
- Consideration of Growing Communities Fund allocations from an available balance of $1,117,292
- Request from Mayor Lisa Pineault for a letter of support for a Foundry youth center in Daajing Giids
- Discussion of waste management costs: Community Incinerators ($90,000-$405,000) and Vehicle Crushers ($430,000-$1,225,000)
- Review of Regional Recycling Depot Infrastructure Upgrade Project funding ($463,350)
- Review of Solid Waste Management Plan Capital investment of $2,455,462 over five years
Regular Board Meeting
The North Coast Regional District Board is meeting to discuss infrastructure grants, land availability in Sandspit, and recycling fee amendments. The body is also reviewing a development variance permit and the Port Clements Draft OCP.
- Proposed $341,982 REDIP application for Sandspit Trail Development with $70,000 from Electoral Area E reserves
- Proposed $32,500 allocation from Electoral Area D reserves for Active Transportation Network Planning
- Bylaw 587.2 to amend Regional Recycling Fees and Charges Bylaw No. 587
- Development Variance Permit Application DVP 001-2023
- Review of Port Clements Draft OCP
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is discussing how to allocate $1,117,292 from the Growing Communities Fund. The body is reviewing reports on waste management capital, specifically community incinerators, and a 10-year facility condition assessment for regional assets.
- Review of community incinerator costs ranging from $90,000 to $405,000 per unit
- Discussion of $1,117,292 available balance in the Growing Communities Fund
- Facility Condition Assessment for assets including Oona River and Sandspit Community Halls
- 10-year capital plan for Regional Recycling Depot with total estimated costs of $1,622,391
- Verbal update on Citywest build plans in NCRD communities
Haida Gwaii Accessibility Committee
The committee is meeting to elect a Chair and Vice Chair and to adopt its formal Terms of Reference. Members will also hold workshops to develop an accessibility plan focusing on employment and procurement.
- Election of Committee Chair and Vice Chair
- Adoption of Haida Gwaii Joint Accessibility Committee Terms of Reference
- Workshop on Accessibility Plan: Employment
- Workshop on Accessibility Plan: Procurement
- Review of accessibility principles and definitions
Regular Board Meeting
The North Coast Regional District Board is meeting to decide on funding for recycling bins and a public education campaign for rural planning. The body will also discuss travel expense policies and land referrals in Sandspit.
- Proposed $30,000 from Local Government Climate Action Program for Port Edward recycling bins
- Proposed $4,693 for a Planning Education Campaign for Electoral Areas
- Bare Land Strata Proposal 2019-0335 for 413-421 Spur Rd, Sandspit
- Crown Land Tenure Application Renewal for Sandspit Harbour Society Inc. (Licence #634365)
- Proposed grant application for active transportation network planning at the Anvil Trail
Haida Gwaii Accessibility Committee
The committee is meeting to discuss its intent and review provincial requirements. Members are reviewing and potentially revising the Terms of Reference for the Haida Gwaii Joint Accessibility Committee.
- Review of Haida Gwaii Joint Accessibility Committee Terms of Reference
- Discussion of provincial materials and requirements for accessibility
- Identification of barriers in employment, service delivery, built environment, communications, transportation, and procurement
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is considering waste management capital recommendations for the Board, including various incinerator models. The committee is also reviewing a proposal to launch a public education campaign on rural planning and zoning services.
- Review of community incinerator options ranging from $88,079 to $404,460 per unit
- Proposed planning education campaign using an estimated $77,000 surplus from Rural Land Use Planning Service
- Proposed mass mailout to 1,486 parcels in Electoral Areas D and E at an estimated cost of $1,411.70
- Discussion of Growing Communities Funding available balance of $1,109,515 as of July 31, 2023
- Recommendation for an ongoing public education campaign for planning services in rural areas
Regular Board Meeting
The North Coast Regional District Board is meeting to decide on equipment purchases for the Islands Solid Waste Landfill and a partial road closure on Sandspit Road. The body is also discussing the CMHC Housing Accelerator Fund and reviewing several land referrals and development permits.
- Proposed landfill equipment: excavator undercarriage ($15,250), new Haul Truck (up to $44,110), and new truck deck ($23,735)
- Proposed partial closure of road dedication under subdivision plan PRP9548 on Sandspit Road
- Adoption of Bylaw No. 280.3, 2023 and Bylaw No. 683, 2023 following Alternative Approval Processes
- Land Referral No. 154791955-005 for Bear Creek Contracting LTD regarding aggregates and quarry materials
- Development Variance Permit Application DVP 001-2023
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is discussing how to allocate $1.162 million from the Growing Communities Fund for waste management capital. The committee is also reviewing options for land use bylaw compliance and enforcement.
- Proposed use of Growing Communities Fund for vehicle crushers (est. $430,000 - $1.225 million)
- Proposed organics infrastructure (est. $1.305 million - $1.97 million)
- Discussion of incinerator/waste-to-energy options (est. $300,000 to over $1 million)
- Review of land use compliance and enforcement options
- Potential purchase of replacement recycling bins in Port Edward
Regular Board Meeting
The agenda consists of procedural boilerplate for a Special Board Meeting. The board has scheduled an in-camera session to discuss the acquisition, disposition, or expropriation of land or improvements.
- In-camera meeting regarding land acquisition, disposition, or expropriation under Section 90(1)(e) of the Community Charter
Regular Board Meeting
The North Coast Regional District Board is meeting to adopt its 2023-2026 Strategic Plan and approve a draft Solid Waste Management Plan for public consultation. The body is also considering several bylaws related to island waste rates and arts and culture contributions.
- Adoption of the 2023-2026 Strategic Plan
- Approval of draft Solid Waste Management Plan for public consultation
- Bylaw No. 685, 2023: Island Solid Waste Rates & Charges Amendment
- Alternative Approval Process for Bylaw No. 683, 2023 (Mainland Arts and Culture Contribution)
- Alternative Approval Process for Bylaw No. 280.3, 2023 (North Pacific Cannery Village Museum Grant-in-Aid)
Electoral Area Advisory Committee Meeting
The Electoral Area Advisory Committee is discussing how to allocate a $1.162 million provincial grant intended for community infrastructure and housing supply. The committee is also considering changes to bylaws to allow the processing of cannabis-related applications.
- Discussion of $1.162 million Growing Communities Fund (GCF) grant allocations
- Proposed changes to Bylaws 186, 192, and 549 regarding cannabis-related applications
- Review of September 7, 2022 meeting minutes
Sandspit Community Hall Standing Committee
The Sandspit Community Hall Standing Committee is reviewing a staff report on the status of capital upgrades and equipment procurement. The body is seeking direction on how to hire a qualified contractor for capital works after previous attempts were unsuccessful.
- Sandspit Community Hall Capital Upgrade Project ($118,334) for ceiling, lighting, electrical, HVAC, and roof/wall repairs
- Sandspit Community Hall Equipment Procurement Project ($29,892) for items including a bear proof dumpster and safety equipment
- Report on unsuccessful attempts to hire a contractor for capital upgrades via Request for Expression of Interest
- Update on equipment already ordered: folding tables, containers, and some janitorial and safety equipment
Regular Board Meeting
The North Coast Regional District Board is meeting to approve the 2022 draft audited financial statements and discuss draft strategic priorities. The body will also consider several bylaws regarding arts and culture contributions, museum grants, and waste management rates.
- Approval of 2022 Draft Audited Financial Statements and appointment of Vohora LLP as 2023 auditor
- Bylaw No. 683, 2023: Mainland Arts and Culture Contribution Bylaw cost apportionment
- Bylaw No. 684, 2023: Expenditure for Ultraviolet (UV) Equipment for Sandspit Water
- Bylaw No. 685, 2023: Island Solid Waste Rates & Charges Amendment
- Land Referrals for Meegan’s Store LTD (Commercial General Lease) and H. Perreault (Residential Tenure)
Public and Technical Advisory Committee
The Public and Technical Advisory Committee is meeting to discuss Technical Memorandum No. 4 regarding a Solid Waste Management Services Review. The discussion focuses on consolidating services to improve efficiency and cost recovery for the North Coast Regional District.
- Review of Masset, Sandspit, and Skidegate Transfer Stations
- Review of Daajing Giids and Masset Recycling Depots
- Study on cancelling commercial recycling pick-up in Mainland and Island Service Areas
- Process for potential transfer of Prince Rupert Landfill ownership to the NCRD
- Review of septage and holding tank waste management at Skidegate Transfer Station
Regular Board Meeting
The North Coast Regional District is discussing the establishment of an accessibility committee and reviewing landfill closure liabilities. The board is also considering amendments to the civic addressing bylaw for Electoral Area D and a credit card policy update.
- Proposed transfer of $85,266.46 from Capital and Planning Landfill Closure Reserve to Landfill Closure Liability
- Proposal to establish a North Coast Regional District Accessibility Committee with 7 to 10 members
- Three readings and adoption of Bylaw No. 665.1 to amend Electoral Area D Civic Addressing Bylaw No. 665, 2019
- Proposed amendment to CORP-05 Credit Card Policy to include a card for the Planner/Economic Development Officer
- Land Referral No. 153845906-004 regarding a BC Hydro License of Occupation for Industrial Use
Regular Board Meeting
The Board is meeting to adopt a five-year financial plan and a land use bylaw. The body will also consider grant applications for septage treatment and public works equipment, and review land referrals for industrial use and subdivision.
- Adoption of Bylaw No. 682, 2023 (2023-2027 Financial Plan Bylaw)
- Adoption of Bylaw No. 608, 2017 (North Coast Land Use)
- Grant application for $10,000 for Skidegate Septage Treatment Lagoon Management Plan
- Grant application for $10,000 for Sandspit Public Works Equipment Procurement Project
- Land referrals for Kalum Land Holdings, Gitxaala Operations Limited Partnership, and Canadian National Railway Company
NCRD Special Board (Round 3 Budget) Meeting
The North Coast Regional District is deciding on the Five-Year Financial Plan 2023-2027 for 35 different service functions. The board is also reviewing revenue and cost containment options for Islands Solid Waste to address a $25,160 budgetary shortfall.
- Proposed increase of commercial tipping fees from $25/MT to $40/MT
- Potential closure of the Masset Transfer Station to save approximately $39,760 in annual direct costs
- Application for a $10,000 Local Government Infrastructure Planning Grant for a septage treatment plan
- Approval of Five-Year Financial Plans for services including Sandspit Water, Tlell Fire Service, and Regional Broadband
- Tax requisition increases for homeowners, including a 32.4% increase for VPC and 18.2% for VOM
Special Board Meeting
The Board is seeking direction on a letter of support for CityWest's application to the CRTC Broadband Fund. The proposal aims to establish a second redundant subsea fibre-optic link to Haida Gwaii to ensure continuity of emergency services and internet connectivity.
- Proposed $5.8M project to lay 230km of subsea cable between Hartley Bay, Block Islands, Sandspit, and Skidegate
- Request for a letter of support for the Canadian Radio-Television and Telecommunications Commission (CRTC) Broadband Fund application
NCRD Special Board (Round 2 Budget)
The Board is reviewing five-year financial plans for various regional services to prepare for Round 3 budget discussions. The meeting includes service analyses for waste and recycling and funding approvals for emergency programming projects.
- Proposed $27,000 allocation from 2022 one-time grant to Island Solid Waste
- Proposed $27,000 allocation from 2022 one-time grant to Regional (Mainland) Recycling
- Proposed $75,000 transfer to Regional (Mainland) Recycling Capital and Planning Reserve
- Funding of $17,250 for Tow Hill Tsunami Mapping and $12,959.26 for Tlell Evacuation Route Planning from Area D reserves
- Proposed 10% increase to tax requisitions for Regional (Mainland) Recycling
Parcel Tax Roll Review Agenda
The Parcel Tax Roll Review Panel is meeting to authenticate the 2023 Parcel Tax Roll for the Sandspit Water Service. The Treasurer reported that no complaints or requests for corrections were received from property owners.
- Authentication of the 2023 Parcel Tax Roll for Sandspit Water
Regular Board Meeting
The North Coast Regional District Board will discuss updating the Solid Waste Management Plan and reviewing a BC Hydro industrial use application. The meeting includes a delegation from the BC Ferry Authority and a vote to adopt the Islands Solid Waste Management Amendment Bylaw.
- Proposed allocation of $21,000 from the Regional Solid Waste Capital & Planning Reserve for the Solid Waste Management Plan Update
- Third reading and adoption of Islands Solid Waste Management Amendment Bylaw No. 271.2, 2023
- Referral response for Land Referral No. 152475070-005 regarding a BC Hydro Industrial Use Application
- Review of supplier payments over $5,000 for January 2023
- Update from G. Coons of the BC Ferry Authority Board of Directors
NCRD Special Board (Round 1 Budget)
The Board is reviewing the 2023 budget process and five-year financial plans for various regional functions. Most items are being referred to Round 2 or Round 3 budget discussions.
- Proposed $72,000 transfer to Islands Solid Waste Landfill Capital and Planning Reserve
- Proposed $75,000 transfer to Regional (Mainland) Recycling Capital and Planning Reserve
- Proposed $6,250 transfer to Sandspit Water Capital and Planning Reserve
- Proposed $16,980 surplus transfer to Regional Solid Waste Capital and Planning Reserve
- Proposed $5,000 transfer to Feasibility Studies General Reserve
Regular Board Meeting
The North Coast Regional District Board is meeting to discuss regional housing needs, strategic planning, and disaster risk reduction. The body is deciding on banking limit increases and amendments to solid waste management bylaws.
- Proposed increase of Automated Fund Transfer banking limits: $45,000 transaction, $100,000 daily settlement, and $500,000 monthly credit
- Islands Solid Waste Management Amendment Bylaw No. 271.2, 2023
- Islands Solid Waste Rates and Charges Amendment Bylaw No. 680, 2022
- Appointment of a Parcel Tax Roll Review Panel for the Sandspit Water Parcel Tax Roll
- Review of Sandspit Skatepark & Pump Track Concept Design Report
Special Board Meeting
The agenda consists of procedural boilerplate for a Special Board Meeting. The board has scheduled a closed (in-camera) session to discuss preliminary negotiations regarding the provision of a municipal service.
- In-camera meeting to discuss municipal service negotiations under Section 90(1)(k) of the Community Charter