North Saanich public meetings in 2021
48 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Committee of the Whole
The Committee of the Whole is reviewing a staff report on the Tree Protection Bylaw Review, including additional research and a proposed Phase 3 engagement plan. Council will decide whether to receive the research, direct staff to proceed with the engagement plan, and approve a revised budget of $29,547 for 2022. The agenda also includes correspondence from Eagle Ridge Estates proposing amendments to the draft bylaw, which may be referred to staff.
- Staff report PCS-21-014 recommends approving $29,547 budget for additional tree bylaw review scope
- Phase 3 engagement plan includes online and in-person open houses, presentations to commissions, and a survey
- Correspondence from C. Flood, Eagle Ridge Estates, regarding proposed amendments to draft Tree Protection Bylaw
- Additional research on tree protection bylaws requested by Council on November 1, 2021
- Draft Tree Protection Bylaw and species list (Schedule C) are attachments to the staff report
Special Meeting of Council (In Camera)
This is a special in-camera (closed) meeting of North Saanich Council. The agenda includes routine items like agenda approval and a public participation period, but the main business is a motion to go into closed session to discuss two items: one about personal information regarding a municipal position holder or candidate, and one about confidential negotiations with provincial or federal governments. No decisions are expected in open session.
- Motion to hold closed meeting under Community Charter sections 90(1)(a) and 90(2)(b)
- Closed item: personal information about an individual considered for a municipal position
- Closed item: confidential negotiations with provincial/federal governments or third parties
- Public participation period limited to 20 minutes, with 3-minute speaking limit
Special Meeting of Council
This special meeting includes decisions on the Official Community Plan review (including a $127,617 budget for 2022), proposed amendments to the Business Bylaw, and filing bylaw contravention notices on two properties. Council will also hear presentations from the CRD, BC Transit, and the Stewardship Center for BC, and consider several staff reports and correspondence.
- Approve $127,617 budget for additional OCP review scope in 2022
- File bylaw contravention notices on properties at 1480 Cypress Road and 888 Downey Road
- Give readings to Business Bylaw No. 1349 Amendment No. 1533; consider waiving 2022 business licence fees
- Consent to CRD Bylaw No. 4468 (Climate Action and Adaptation Service Establishment Bylaw Amendment)
- Rescind Cost Recovery Bylaw No. 1239 (2011)
Special Meeting of Council (In Camera)
This is a special in-camera meeting of North Saanich Council, meaning the substantive items are closed to the public. The agenda includes routine procedural items and a public participation period, but the main business is two confidential items: one about personal information regarding a municipal position and one about land acquisition or disposition. No decisions are listed on the public agenda.
- In-camera item under section 90(1)(a): personal information about an individual considered for a municipal position
- In-camera item under section 90(1)(e): acquisition, disposition, or expropriation of land
- Public participation period with 3-minute speaking limit and 20-minute total allotment
- Live streaming available at northsaanich.ca/council-meetings
Special Meeting of Council
Council is deciding whether to endorse the revised Phase 2 Engagement Summary and Policy Directions Report, the revised Phase 3 Engagement Plan, an amended work plan, and a revised budget of $127,617 for 2022 to cover additional scope in the Official Community Plan (OCP) review. The agenda also includes referring recent correspondence on the OCP review to staff. The meeting is largely procedural, focused on advancing the OCP review process.
- Approve revised budget of $127,617 in 2022 for additional OCP review scope
- Endorse revised Phase 3 Engagement Plan and amended high level work plan
- Receive and endorse Technical Memo – Land Use Analysis with draft concepts and land use options
- Refer correspondence received Nov 16-17, 2021 on OCP review to staff
- Council previously approved change order #5 for $35,932 for MODUS work
Board of Variance
The North Saanich Board of Variance will consider one application at this meeting: a request to vary zoning bylaws at 10968 Madrona Drive to allow an addition to a single-family dwelling. The applicant seeks to reduce the minimum setback from the natural boundary from 15m to 2.1m and reduce the combined side yard requirement from 4.5m to 3.8m. The board will also adopt minutes from its October 14, 2021 meeting.
- Variance request at 10968 Madrona Drive to reduce natural boundary setback from 15m to 2.1m
- Variance request to reduce combined side yard setback from 4.5m to 3.8m
- Application is for an enclosure to a front entryway to accommodate aging in place
- Adoption of minutes from October 14, 2021 meeting
Special Meeting of Council (In Camera)
This is a special meeting of North Saanich Council, held in camera (closed to the public) after a brief public participation period. The agenda includes only procedural items and a recommendation to move into a closed session to discuss three exempt matters: personal information about a potential appointee, labour relations, and a potential land transaction. No decisions or discussions are listed for the open portion of the meeting.
- Public participation period with 3-minute speaking limit and 20-minute total allotment
- In camera session under Community Charter s.90(1)(a): personal info about a candidate for a municipal position
- In camera session under s.90(1)(c): labour relations or other employee relations
- In camera session under s.90(1)(e): acquisition, disposition, or expropriation of land
Regular Meeting of Council
Council will reconsider a resolution from October 4, 2021, regarding an Agricultural Land Commission referral application for a subdivision at 10836 West Saanich Road. The meeting also includes receiving the 2021 Q3 financial report, endorsing the 2022 budget engagement plan, and discussing a pedestrian crossing at Tapping Road and pickleball noise mitigation.
- Reconsideration of ALR subdivision application at 10836 West Saanich Road (ALR 2020-04)
- Receive Financial Services Report for 2021 Quarter 3 (Report No. FS-21-004)
- Endorse 2022 Budget Engagement Plan (Report No. FS-21-005)
- Approve Council Maternity & Parental Leave Policy No. 1002.20
- Receive update on Scoter Trail pedestrian crossing at Tapping Road and direct staff to explore noise mitigation for Wain Park Pickleball Facility
Special Meeting of Council (In Camera)
This is a special meeting of Council held in camera (closed to the public) to discuss one item regarding labour relations or other employee relations under section 90(1)(c) of the Community Charter. The agenda includes public participation before the closed session, but the substantive matter is confidential. No decisions or discussions are publicly detailed.
- In-camera discussion on labour relations or other employee relations (section 90(1)(c))
- Public participation period with 3-minute speaking limit and 20-minute total allotment
- Live streaming available at northsaanich.ca/council-meetings
Committee of the Whole - 08 Nov 2021 - CANCELLED
This Committee of the Whole meeting was cancelled. The agenda was only procedural boilerplate, covering call to order, territorial acknowledgement, agenda approval, and adjournment, with no substantive items listed for discussion or decision.
- Meeting cancelled
Regular Meeting of Council
Council will reconsider a previously rejected subdivision application for 10836 West Saanich Road, and will vote on numerous 2022 appointments to committees and external bodies. They will also receive reports on the RCMP, planning, and a new anti-discrimination policy, and decide on next steps for the Tree Protection Bylaw engagement.
- Reconsideration of subdivision application at 10836 West Saanich Road (ALR 2020-04)
- Approval of 2022 appointments to external bodies and internal committees
- Anti-Discrimination Policy No. 4001.16 approval
- Tree Protection Bylaw Phase 3 Engagement Plan options
- Sidney/North Saanich RCMP Quarterly Report (July-September 2021)
Special Meeting of Council (In Camera)
This is a special meeting of North Saanich Council held entirely in camera (closed to the public) to discuss five confidential items. The agenda includes two items about personal information regarding individuals being considered for municipal positions, one item on labour or employee relations, and two items on land acquisition, disposition, or expropriation. Public participation is limited to a 20-minute period before the closed session, with options to submit comments, attend via Zoom, or attend in person by pre-registration.
- Two in-camera items on personal information about individuals considered for municipal positions (section 90(1)(a))
- One in-camera item on labour relations or other employee relations (section 90(1)(c))
- Two in-camera items on acquisition, disposition, or expropriation of land (section 90(1)(e))
- Public participation period limited to 20 minutes, with 3-minute speaking limit per person
- Meeting held via live stream due to COVID-19; in-person attendance limited to 20 participants
Regular Meeting of Council
North Saanich Council is meeting to decide on several items, including adopting a zoning bylaw amendment, receiving a traffic safety study for the KELSET Elementary School area, and considering development variance permits. The agenda also includes deferred rezoning applications for properties on Aldous Terrace and a motion to explore a disability advisory committee. Public participation is limited due to COVID-19, with pre-registration required.
- Adoption of Zoning Bylaw Amendment No. 1529, which deletes sections related to secondary suites and guest cottages
- Traffic study for Forest Park Drive / KELSET Elementary School, with recommendation to develop an agreement with School District 63 for safety improvements
- Development Variance Permit for 1089 Clayton Road to increase guest cottage gross floor area from 92m² to 134m²
- Development Variance Permit for 820 Birch Road to reduce minimum lot width and panhandle access strip width
- Deferred rezoning applications for 8650 and 8630 Aldous Terrace (Bylaw Amendments No. 1488 and 1503)
Special Meeting of Council (In Camera)
This is a special in-camera meeting of North Saanich Council, with the sole substantive item being a closed session to consider litigation or potential litigation affecting the municipality. The rest of the agenda is procedural, covering call to order, agenda approval, and public participation rules. No decisions or discussions are open to the public.
- In-camera session under section 90(1)(g) of the Community Charter regarding litigation or potential litigation
- Public participation period with 3-minute speaking limit and 20-minute total allotment
- Live streaming available at northsaanich.ca/council-meetings
- Pre-registration required for public participation
Board of Variance
The North Saanich Board of Variance will hold a regular meeting on October 14, 2021, to consider one application. The applicant, Andrew Robertson, requests a variance to reduce the minimum interior side setback for a proposed pool from 3.0 m to 1.8 m in the R-3 zone at 1096 Maple Road. The meeting will also include adoption of minutes from the September 29, 2021 meeting.
- Variance application BOV 2021-12 for 1096 Maple Road: reduce accessory structure interior side setback from 3.0 m to 1.8 m to accommodate a pool and patio
- Adoption of minutes from the September 29, 2021 Board of Variance meeting
Regular Meeting of Council
North Saanich Council will consider adopting the Community Wildfire Protection Plan, approve or deny development variance permits, and decide on a temporary use permit for a commercial kitchen. The agenda also includes adopting bylaws, approving holiday closures, and receiving correspondence on various community topics.
- Development Variance Permit (DVP2021-08) for 745 Towner Park Road to reduce accessory structure setbacks
- Temporary Use Permit (TUP 2021-04) for a commercial kitchen at 1345 Cloake Hill Road for 3 years
- ALC referral for subdivision at 10836 West Saanich Road to provide residence for a relative
- Adoption of Community Wildfire Protection Plan and Implementation Plan
- Adoption of North Saanich Exemption from Taxation Bylaw No. 1531 (2021)
Board of Variance
The North Saanich Board of Variance will consider four applications for zoning variances, each seeking to relax setback or size requirements for accessory structures or a farm residence. The board will also adopt minutes from its June 24, 2021 meeting. Decisions will be made on each application.
- 1322 Lands End Road: reduce accessory structure interior side setback from 1.5m to 0.5m (R-2 zone)
- 634 Lands End Road: reduce accessory structure interior side setback from 3.0m to 2.4m (R-2 zone)
- 1291 Laurel Road: reduce accessory building front setback from 7.5m to 5.0m and interior side setback from 3.0m to 1.0m (R-3 zone)
- 11060 Rosborough Road: increase farm residential footprint setbacks and size (RA-1 zone, ALR)
Special Meeting of Council
Council is holding a facilitated workshop with consultants to review the Official Community Plan (OCP) update, including emerging concepts, vision and goals, and Phase 3 engagement. The workshop follows a July 12, 2021 Council resolution to discuss revisions to the Big Concepts, engagement impacts, and preliminary vision. No formal decisions are expected; the session is for discussion and direction.
- Workshop on OCP update with Modus Consulting presentation
- Review of emerging concepts: Blue-Green Networks, Agricultural Hubs, Neighbourhood Nooks, Sensitive Infill, Deep Cove Community Hub, McTavish Village Centre
- Discussion of housing needs: 877 units needed by 2038, most pressing for studios/1-bedroom units
- Review of Regional Growth Strategy and potential Urban Containment Boundary changes for Area 1 (McTavish) and Area 2 (Tsehum)
- Public feedback summary: 559 concerns, 31 support comments in correspondence
Regular Meeting of Council
North Saanich Council will decide on several items including awarding a $169,237 engineering contract for the 2022 Water Main Renewal Project, giving readings to a bylaw for 2022 permissive property tax exemptions, and considering rezoning applications for two properties on Aldous Terrace. The agenda also includes first and second readings for a zoning bylaw amendment on secondary suites and guest cottages, and updates on an electronic meetings framework. Public participation is limited due to COVID-19, with pre-registration required.
- Award engineering services for 2022 Water Main Renewal to McElhanney Consulting Services Ltd for $169,237 (excl. GST)
- Give 1st, 2nd, 3rd readings to Bylaw No. 1531 for 2022 permissive property tax exemptions
- Rezoning 8630 Aldous Terrace from R-2 to R-1 with conditions including $16,000 amenity contribution
- Rezoning 8650 Aldous Terrace from R-2 to R-1 with conditions including $16,000 amenity contribution and covenants
- Give 1st and 2nd readings to Zoning Bylaw Amendment No. 1529 for secondary suites and guest cottages
Special Meeting of Council
This is a special meeting of North Saanich Council with a brief public participation period followed by a closed (in camera) session. The only substantive item is a motion to go in camera to discuss one matter related to the acquisition, disposition, or expropriation of land, under section 90(1)(e) of the Community Charter. No decisions or discussions are listed on the open agenda.
- Motion to convene in camera for one item on land acquisition, disposition, or expropriation (s.90(1)(e))
- Public participation period limited to 20 minutes, with 3-minute speaking limit per person
- Meeting held via live stream due to COVID-19 restrictions; in-person attendance limited to 10 participants
Community Agricultural Commission
The Community Agricultural Commission is meeting to review a referral from Council regarding an application to subdivide a 7.09-hectare ALR property at 10836 West Saanich Road to create a parcel for a relative's residence. Staff recommend not forwarding the application to the Agricultural Land Commission, citing inconsistency with OCP policies. The Commission will also receive updates from staff and council liaisons and approve minutes from a previous meeting.
- ALC Referral Application ALR 2020-04 for subdivision at 10836 West Saanich Road (7.09 ha, RA-1 zoning)
- Staff recommendation: do not authorize application to proceed to ALC
- Applicant proposes 1.64-ha severance for daughter's residence; alternative 0.8-ha plan provided
- OCP policies 5.12, 5.13, 5.15 cited as inconsistent with application
- Minutes of February 16, 2021 meeting to be adopted
Regular Meeting of Council
Council will receive the Phase 2 report on the Tree Protection Bylaw Review and direct staff to bring the draft bylaw back for first and second reading. Council will also consider approving Official Community Plan review change order #5 from MODUS. The agenda includes adoption of minutes from the July 12, 2021 special and regular meetings.
- Tree Protection Bylaw Review Phase 2 Engagement on Key Directions
- Official Community Plan Review Change Order #5 approval from MODUS
- Adoption of minutes from July 12, 2021 special and regular meetings
Special Meeting of Council
This special meeting of North Saanich Council includes staff recommendations on several items: approving terms for Shaw Cable to extend a telecommunications tower at 1900 Glamorgan Road, directing staff to draft a zoning bylaw amendment on secondary suites and guest cottages, and adopting the updated 2021 Strategic Plan. Council will also receive RCMP quarterly policing reports, liaison reports, and correspondence, and will convene in camera for several items.
- Shaw Cable tower extension at 1900 Glamorgan Road to improve wireless service
- Proposed amendment to Zoning Bylaw No. 1255 to delete sections on secondary suites and guest cottages
- Adoption of updated 2021 Strategic Plan (August 11 version)
- Receive Sidney/North Saanich RCMP Q1 and Q2 2021 policing reports
- Consent to CRD Bylaw No. 4411 for Saanich Peninsula Water Supply loan authorization
Special Meeting of Council
This special meeting includes a staff recommendation that Council not authorize an application for subdivision at 10836 West Saanich Road (ALR 2020-04) to proceed to the Agricultural Land Commission. Council will also receive several monitoring and financial reports, hear a presentation on the Sandown Centre for Regenerative Agriculture, and consider two notices of motion to be referred to the August meeting. The agenda includes multiple items of correspondence and a closed session for a land matter.
- ALR subdivision application at 10836 West Saanich Road – staff recommends not authorizing referral to ALC
- Presentation from Sandown Centre for Regenerative Agriculture on first six months
- 2021 Mid-Year Financial Services Report
- Notice of Motion regarding District of North Saanich Coat of Arms/Crest
- Notice of Motion regarding parking along Glynnwood Park Road – Briarwood Beach Access
Regular Meeting of Council
Council will consider endorsing the Official Community Plan Review Phase 2 Engagement Summary and Emerging Concepts Report, along with the Phase 3 Engagement Plan and amended work plan. The agenda also includes adoption of minutes from prior meetings and referral of public correspondence on the OCP review to staff. The meeting is largely procedural, with the main substantive item being the OCP review update.
- Endorse OCP Phase 2 Engagement Summary and Emerging Concepts Report
- Endorse Phase 3 Engagement Plan and amended work plan
- Refer OCP correspondence (June 17–July 7) to staff
- Adopt minutes from June 14 and June 21 special and regular meetings
Board of Variance
The North Saanich Board of Variance will hear three applications for zoning variances on June 24, 2021. The board will decide on requests to relax setback and height rules for properties at 609 Birch Road, 10127 West Saanich Road, and 9356 East Saanich Road. The agenda also includes adoption of minutes from previous meetings.
- 609 Birch Road: 7 variances for existing structures (setbacks, separations) to remove a Section 57 contravention notice
- 10127 West Saanich Road: height variance from 7.6 m to 8 m for principal building in R-2 zone
- 9356 East Saanich Road: height variance from 7.6 m to 8.38 m for principal building in R-2 zone
- Adoption of minutes from April 22 and May 20, 2021 meetings
Regular Meeting of Council
The District of North Saanich Council will consider approving the 2020 Annual Report and Statement of Financial Information, and decide on two temporary use permits for agri-tourism accommodation. The agenda also includes a presentation from the Saanich Peninsula Environmental Coalition, liaison reports, and numerous correspondence items, including public comments on the Official Community Plan review and a draft Tree Protection Bylaw.
- Approve 2020 Annual Report and 2020 Statement of Financial Information
- Temporary Use Permit (TUP 2021-03) for agri-tourism accommodation at 9635 West Saanich Road
- Cancel Temporary Use Permit (TUP 2019-01) at 1890 Mills Road and release $3,000 security bond
- Presentation from Saanich Peninsula Environmental Coalition on Bioregional Framework
- Correspondence on Draft Tree Protection Bylaw referred to engagement process
Special Meeting of Council
This special meeting of North Saanich Council focuses on adopting three bylaws: an amendment to the Board of Variance Establishment Bylaw, a new Development Application Procedures Bylaw, and an amendment to the Fees and Charges Bylaw. Council will also receive a large volume of correspondence, including items deferred from the June 7 meeting, on topics such as the Official Community Plan review, a draft Tree Protection Bylaw, and various other matters.
- Adoption of Bylaw 1518, amending the Board of Variance Establishment Bylaw No. 1324
- Adoption of Bylaw 1519, establishing Development Application Procedures
- Adoption of Bylaw 1520, amending the Fees and Charges Bylaw No. 1471
- Receive correspondence regarding Blue Heron Creek from Regatta Park Strata
- Receive correspondence regarding COVID-19 Restart Grant Allocation from Farmlands Trust
Regular Meeting of Council
North Saanich Council will decide on adopting the Community Wildfire Protection Plan, funding a new permanent firefighter position, and awarding a sidewalk construction contract. They will also consider several bylaw readings, including development procedures, fees and charges, and board of variance amendments, plus receive correspondence on topics like a creek name change and tree protection.
- Adopt Community Wildfire Protection Plan and fund new permanent firefighter position starting January 2022
- Award 2021 McDonald Park Road Sidewalk Construction contract to Socor Ltd for $116,329.50 (excluding GST)
- Give first, second, and third reading to Development Application Procedures Bylaw No. 1519 (2021)
- Give first, second, and third reading to Fees and Charges Bylaw Amendment No. 1520
- File Bylaw Contravention Notice for property at 1864 John Road
Special Meeting of Council (In Camera)
This is a special in-camera (closed) meeting of North Saanich Council. The agenda is entirely procedural, with the substantive business being five items discussed behind closed doors under provincial rules: one personnel matter, one land acquisition/disposition, two litigation items, and one solicitor-client privilege item. No decisions are visible to the public from this agenda.
- In-camera item on personal information about a municipal officer/employee/appointee
- In-camera item on acquisition or disposition of land
- Two in-camera items on litigation or potential litigation
- In-camera item on solicitor-client privileged advice
- Public participation period limited to 20 minutes, 3 minutes per speaker
Special Meeting of Council (In Camera)
This is a special in-camera (closed) meeting of North Saanich Council. The only substantive item is a motion to convene in camera to discuss personal information about an identifiable individual being considered for a municipal position. The rest of the agenda is procedural, including approval of the agenda and public participation rules.
- In-camera discussion under Community Charter s. 90(1) regarding personal information about a candidate for a municipal officer, employee, or agent position
- Public participation period with 3-minute speaking limit and 20-minute total allotment
- Meeting held via live stream due to COVID-19 restrictions
Board of Variance
The North Saanich Board of Variance will hold a regular meeting on May 20, 2021, to consider two variance applications. The first seeks to reduce setbacks for an accessory building at 10755 Madrona Drive, and the second requests reduced setbacks for a principal building and marine shoreline at 1274 Lands End Road. The agenda also includes adoption of minutes from the April 22, 2021 meeting.
- Variance request at 10755 Madrona Dr: reduce rear setback from 7.6m to 1.8m, interior side setback from 3m to 1.8m, and building separation from 3m to 2.97m for an accessory building in R-2 zone
- Variance request at 1274 Lands End Rd: reduce exterior side setback from 7.6m to 5.95m and marine shoreline setback from 15m to 7.7m for a principal building in R-2 zone
- Adoption of minutes from April 22, 2021 meeting
Special Meeting of Council
Council will consider distributing the remaining $66,500 of the 2021 COVID-19 Restart Grant to non-profits, approve a three-year temporary use permit for a restaurant at 101-10134 McDonald Park Road, and discuss several other items including bylaw amendments, a telecommunications tower extension, and a traffic study. The meeting also includes public participation and correspondence on various topics.
- COVID-19 Restart Grant distribution requests within remaining $66,500 budget
- Temporary Use Permit (TUP 2021-02) for restaurant at 101-10134 McDonald Park Road
- Proposed amendments to Development Application Procedures Bylaw No. 1324, Fees and Charges Bylaw No. 1471, and Board of Variance Establishment Bylaw No. 1387
- Freedom Mobile request to extend telecommunications tower at 1900 Glamorgan Road
- Traffic study for Beacon Avenue West
Special Meeting of Council (In Camera)
This is a special in-camera (closed) meeting of North Saanich Council. Council will convene behind closed doors to discuss three items: personal information about a candidate or employee, litigation affecting the municipality, and discussions with staff about municipal objectives for the annual report. The agenda is otherwise procedural, with no public decisions scheduled.
- Closed session under Community Charter s.90(1)(a): personal info on officer/employee candidate
- Closed session under s.90(1)(g): litigation affecting the municipality
- Closed session under s.90(1)(l): annual report objectives and progress discussions
- Public participation period limited to 20 minutes, 3-minute speaking limit
Regular Meeting of Council
North Saanich Council will consider several staff recommendations, including awarding a $673,444.56 water main renewal contract, adopting the 2020 audited financial statements, and approving multiple bylaws for the 2021 financial plan and tax rates. Council will also decide on a development variance permit for 1390 Lands End Road, with staff recommending denial, and discuss a revised Active Transportation Network Plan.
- Tender award for Curteis Point 2021 Water Main Renewal to BD Hall Constructors Corp. at $673,444.56
- Development Variance Permit DVP2021-03 for 1390 Lands End Road to reduce shoreline setback from 15m to 1.2m
- Adoption of 2020 Audited Financial Statements
- Adoption of Financial Plan Bylaw No. 1521 (2021) and Tax Rates Bylaw No. 1522 (2021)
- Revised Active Transportation Network Plan (2021) adoption
Special Meeting of Council (In Camera)
This is a special in-camera (closed to the public) meeting of North Saanich Council. Council will consider seven items that are exempt from public disclosure under the Community Charter, including personnel, land acquisition/disposition, litigation, annual report discussions, and a matter under another enactment. The agenda contains no public decision items; all substantive business is closed.
- One item on personal information about an identifiable individual for a municipal position [s. 90(1)(a)]
- One item on acquisition, disposition or expropriation of land [s. 90(1)(e)]
- Two items on litigation affecting the municipality [s. 90(1)(g)]
- Two items on annual municipal report discussions with officers/employees [s. 90(1)(l)]
- One item where public may be excluded under another enactment [s. 90(1)(m)]
Board of Variance
The North Saanich Board of Variance will consider one application at this meeting: a request to allow a principal building at 10740 Bayfield North to exceed the R-2 zone's maximum height by 1.34m (4.4 ft). The board will also adopt minutes from its March 18, 2021 meeting. Public attendance is via live stream due to COVID-19 restrictions.
- Variance request at 10740 Bayfield North to increase max building height from 9.15m to 10.49m (R-2 zone)
- Adoption of March 18, 2021 meeting minutes
- Meeting held via live stream due to COVID-19
Regular Meeting of Council
Council will consider a Community Wildfire Protection Plan, including endorsing its recommendations and funding a new permanent firefighter position starting January 2022. They will also vote on a temporary use permit and a development variance permit for 1444 McTavish Road to allow two temporary single-family homes. Several pieces of correspondence will be referred to staff or the OCP process.
- Temporary Use Permit (TUP 2021-01) for two single-family homes at 1444 McTavish Road for three years
- Development Variance Permit (DVP 2021-01) to increase front setbacks at 1444 McTavish Road
- Community Wildfire Protection Plan: receive, endorse recommendations, fund new firefighter position
- Correspondence on Cypress Road issues referred to staff
- Correspondence on OCP from multiple residents referred to OCP process
Community Stewardship Commission
The Community Stewardship Commission is meeting to discuss the Official Community Plan (OCP) update, specifically reviewing the Community Conversations Workbook and Host Guide for public engagement. The agenda also includes adoption of minutes from the February 24, 2021 meeting and updates from staff and council liaisons.
- Review of OCP Community Conversations Workbook and Host Guide
- Adoption of minutes from February 24, 2021 meeting
- Staff liaison update
- Council liaison update
Special Meeting of Council
This special meeting of North Saanich Council includes routine approvals, reports, and correspondence, but the most substantive item is a motion to direct staff to draft a parental leave policy for councillors, allowing up to 18 months leave. Council will also discuss the Active Transportation Network Plan and a tree protection bylaw review, and receive several liaison and staff reports.
- Motion to draft a council parental leave policy allowing up to 18 months leave for birth or adoption
- Endorsement of Active Transportation Network Plan with revisions, including adding marinas and businesses to destinations
- Tree Protection Bylaw Review Phase 1 Summary Report to be received and endorsed
- Correspondence on pickleball court usage monitoring at Wain Park referred to next meeting
- Correspondence on hoophouse building permit compliance at Sandown Centre received
Special Committee of the Whole
The Special Committee of the Whole is considering adoption of the proposed Active Transportation Network Plan (2021), which outlines cycling and pedestrian infrastructure projects. The agenda includes a staff recommendation to adopt the plan by resolution, along with public correspondence both supporting and opposing specific elements, such as proposed bike lanes on Tatlow Road. The meeting is being held virtually due to COVID-19 restrictions.
- Staff recommendation to adopt the Active Transportation Network Plan (2021)
- Public correspondence regarding the plan, including opposition to bike lanes on Tatlow Road
- Proposed crosswalk upgrade at Mills Road and Isaykum Road for 2022
- Five Year Capital Investment in Active Transportation Projects summary as a late item
- Public participation procedure allowing 3-minute presentations and 15 minutes for property owners
Board of Variance
The North Saanich Board of Variance will hold a regular meeting on March 18, 2021, to consider three variance applications for accessory buildings. The board will also adopt minutes from its February 18, 2021 meeting and refer the January 28, 2021 minutes for approval. The meeting will be live-streamed due to COVID-19 restrictions.
- 9268 Bakerview Close: variance to reduce side setback for accessory building in CD-6 zone from 3m to 0.61m
- 626 Wain Road: variance to reduce exterior side setback for accessory building in R-2 zone from 7.6m to 2.44m
- 1450 Lands End Road: variance to increase height of accessory building in R-2 zone from 5.6m to 6.32m
Special Committee of the Whole
The Committee of the Whole is reviewing the Phase 1 summary of the Tree Protection Bylaw review, which included public engagement and background research. Council will consider endorsing the key directions report, revised project charter, and revised engagement plan for Phase 2, which will draft the bylaw update. The agenda is otherwise procedural, with no other substantive items.
- Receive Phase 1 Engagement Summary Report
- Endorse Background Review and Key Directions Report
- Endorse revised Project Charter and revised Engagement Plan
- Phase 2 targets 350 survey responses and 35 online presentation participants
- Tree Protection Bylaw adopted in 2002, not substantially updated since
Regular Meeting of Council
North Saanich Council will consider several staff recommendations, including a development variance permit for 1029 Maple Road, funding for timed locks at Wain Park pickleball courts, and a contract with the Capital Regional District for animal control. Council will also review options to reduce the 2021 tax increase and discuss a motion regarding a hoophouse structure at Sandown Centre for Regenerative Agriculture that was built without a building permit. The agenda includes routine items like minutes, liaison reports, and correspondence referrals.
- Development Variance Permit (DVP2021-02) for 1029 Maple Road to increase accessory building size, height, and reduce rear setback
- $6,000 from 2021 Parks Capital Budget for timed locks on Wain Park pickleball courts
- Direct award of animal control services contract with Capital Regional District
- Options to reduce 2021 tax increase by 1% (Option 1)
- Motion directing staff to meet with SCRA to establish deadline for hoophouse building permit application
Committee of the Whole
The Committee of the Whole is considering 2021 Grant in Aid requests totaling $45,799 against a proposed $31,950 budget, and COVID-19 Restart Grant distribution requests totaling $179,203 from the District's Safe Restart funds. Staff recommend granting within the budgeted amount for grants in aid and distributing restart funds from the available balance. The meeting is being held virtually due to COVID-19 restrictions.
- 2021 Grant in Aid requests total $45,799, exceeding the $31,950 proposed budget
- COVID-19 Restart Grant requests total $179,203 from eight organizations
- District received $2,711,000 COVID-19 Safe Restart Grant from Province of BC
- Proposed grants include $4,500 to British Columbia Aviation Museum and $3,000 to Saanich Marine Rescue Society
- COVID-19 Restart Grant applications include $100,000 from Farmlands Trust Society and $11,703 from Deep Cove Elementary PAC
Budget Committee
The Budget Committee is reviewing the 2021-2025 draft operating budget, including tax rates, capital and utility budgets, and several funding requests. Staff recommend adding new positions (Senior Planner, two firefighters, a term Building Inspector, and a part-time admin assistant) and setting grant amounts for local organizations. The committee will also consider requests from groups like Cascadia Seaweed, Softball BC, and the Friends of North Saanich Parks, with tax impacts noted for each.
- New Senior Planner position: $105,600, 0.97% tax increase
- Two new permanent firefighter positions (June 2021 and January 2022)
- Paid-on-call model for volunteer firefighters
- Green waste facility hours expansion: $21,500 to $43,000 annually
- Funding requests: Freeride Mountain Bike ($6,000), Friends of North Saanich Parks (+$1,000), ArtSea (+$6,000)
Regular Meeting of Council
Council will consider granting BC Ferries Services Inc. exemptions to Noise Bylaw No. 1383 and Blasting Bylaw No. 1440 for construction work, allowing extended hours including nights and weekends. The meeting also includes routine approvals of minutes, reports, and correspondence, plus a motion to provide annual updates on Freedom of Information request metrics.
- Exemption to Noise Bylaw No. 1383 allowing BC Ferries to work 07:00-19:00 Monday-Saturday and 19:00-07:00 as needed
- Exemption to Blasting Bylaw No. 1440 allowing blasting 08:00-21:00 Monday-Sunday including holidays
- Motion to direct staff to provide annual updates on key metrics of FOI requests
- Correspondence regarding OCP review referred to the OCP review process
- Correspondence regarding pickleball courts referred to November 2021 operational feedback report
Budget Committee
The Budget Committee is reviewing the 2021-2025 Capital and Operating Projects Budget, including a presentation on the capital plan and reserves. The agenda includes a public participation period and discussion of reserve transfers and unallocated surplus funds. The committee is considering preliminary approval of the capital and operating projects budget.
- 2021-2025 Capital Projects Budget totals $9,954,000 across 57 projects
- 2021 Operating Projects Budget totals $960,200 across 23 projects
- Proposed transfers to reserves include $3,123,650 to Financial Stabilization Reserve and $1,000,000 to Storm Water Capital Reserve
- Fire vehicle replacements include 1999 Spartan Pumper Truck and 1994 Spartan Pumper Truck
- Public participation period limited to 3 minutes per speaker, 20 minutes total