North Saanich public meetings in 2022

Regular Meeting of Council

The Council will review the 2023 Budget Engagement Plan and a Q3 financial report. Discussions include a new Parks Master Plan, a pedestrian bridge connecting Reay Creek Park to Sidney, and a rezoning application for Moses Point Road.

• 2023 Budget Engagement Plan endorsement
• Parks Master Plan consultant scope and RFP approval
• Reay Creek pedestrian bridge design and cost-sharing proposal
• Moses Point Road rezoning application (M6 to M5)
• Bylaw contravention notice for 9545 Glenelg Avenue

Special Meeting of Council (In Camera)

This special meeting of the North Saanich Council is scheduled for December 5, 2022. The session includes a portion held in camera to discuss confidential matters under the Community Charter.

• Discussion of personal information regarding a municipal officer, employee, or agent
• Discussion of litigation or potential litigation affecting the municipality

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is discussing updates to regional accessibility plans and reviewing various public concerns. The meeting includes staff and council liaison updates from North Saanich, Sidney, and Central Saanich.

• Review of Sidney Emergency Plan accommodations for persons with disabilities
• Correspondence regarding sidewalk accessibility and plant maintenance in Sidney
• Correspondence regarding sidewalk signage and parking issues in Sidney
• Correspondence regarding screen reader access for reporting pages
• Correspondence regarding the absence of automatic doors

Community Planning Commission

The Community Planning Commission is reviewing two major land use applications. These include a rezoning request for a private dock at 340 Moses Point Road and an Official Community Plan and zoning amendment for 10180 Littlewood Road.

• Rezoning application (REZ 2022-05) for 340 Moses Point Road to allow a private dock
• OCP and Zoning Bylaw Amendment application (ALR 2022-01 & REZ 2022-01) for 10180 Littlewood Road
• Staff recommendation to deny the rezoning for 340 Moses Point Road

Regular Meeting of Council

The North Saanich Council is reviewing a proposal to purchase a used rescue truck and discussing the 2023 strategic planning approach. Additionally, a motion has been introduced to pause work on the Official Community Plan for further community discussion.

• Direct award of a used Rescue/Pumper truck for $160,000 USD ($293,044 CDN total)
• Authorization of up to $10,000 for a Strategic Planning Consultant
• Notice of Motion to rescind previous Official Community Plan resolutions and stop drafting work
• Sidney/North Saanich RCMP Quarter 3 2022 Policing Report presentation
• Approval of minutes from October 3, 2022, meetings

Special Meeting of Council (In Camera)

This special meeting is scheduled to be held in camera to discuss confidential matters. The agenda includes discussions regarding personal information of municipal personnel and land acquisition or disposition.

• Two items regarding personal information of a municipal officer, employee, or agent
• One item regarding the acquisition, disposition, or expropriation of land or improvements

Inaugural Meeting of Council

The newly elected Council will be sworn into office and ratify various committee appointments and acting mayor rotations. The meeting also includes a staff report presenting the official results of the 2022 General Local Election.

• Swearing-in of Mayor Peter Jones and Councillors Phil DiBattista, Jack McClintock, Irene McConkey, Sanjiv Shrivastava, Brett Smyth, and Celia Stock
• Ratification of 2023 Council appointments to internal and external committees
• Ratification of the 2022–2023 Acting Mayor rotation schedule
• Ratification of Bank Signing Authority for the 2022–2026 Council term
• Presentation of 2022 General Local Election results showing 35.4% voter turnout

Board of Variance

The Board of Variance will consider three applications for zoning relaxations in North Saanich. These requests involve changes to building setbacks, floor area, and height limits for residential and farm properties.

• 10245 Wilson Road: Request to increase farm residential footprint setbacks from 60m to 126m and 50m to 115m
• 10755 Madrona Drive: Request to increase accessory building gross floor area from 125m2 to 147.8m2 and decrease various setbacks
• 10991 Littlewood Road: Request to increase visual obstruction height from 0.5m to 2.8m and front yard fence height from 1.2m to 1.9m

Special Meeting of Council (In Camera)

This special meeting is scheduled to be held in camera to discuss confidential matters. The Council intends to consider one item regarding litigation or potential litigation and one item regarding confidential negotiations involving provincial or federal governments.

• Discussion of litigation or potential litigation affecting the municipality
• Discussion of confidential negotiations with provincial or federal governments

Regular Meeting of Council

The North Saanich Council will meet to adopt several new bylaws, including tree protection and municipal ticketing. The agenda also includes discussions on grant applications for a multi-use path and various development permit requests.

• Adoption of Tree Protection Bylaw No. 1548
• Adoption of Municipal Ticket Information Bylaw No. 1549
• Adoption of Fees and Charges Bylaw No. 1550
• Endorsement of BC Active Transportation Grant for McDonald Park Road Multi-Use Path
• Appointment of KPMG LLP as Municipal Auditor for 2022-2026

Community Agricultural Commission

The Commission is reviewing a staff recommendation to authorize a non-farm use application for a Class A compost facility. The proposal includes amendments to the Official Community Plan and Zoning Bylaw to legalize the facility and municipal operations on the property.

• Non-farm use application (ID 64747) for a green waste facility at 10180 Littlewood Road
• Proposed Official Community Plan Amendment Bylaw No. 1551
• Proposed Zoning Bylaw Amendment Bylaw No. 1552
• $575,000 in previously approved funding for green waste composting facility upgrades

Community Stewardship Commission

The Community Stewardship Commission is reviewing the project plan for a Parks Master Plan to guide park services from 2024 to 2034. The commission is also receiving updates on the Official Community Plan (OCP) Phase 3 engagement and infrastructure projects.

• Parks Master Plan project budget of $100,000
• Draft Parks Master Plan Project Plan Terms of Reference for feedback
• OCP Phase 3 engagement workshop discussion
• Public wall gallery in Council Chambers referral
• Pedestrian bridge design for Reay Creek

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is reviewing feedback mechanisms for residents to report accessibility issues. The meeting also addresses a referral regarding the enforcement of accessible parking spaces on private property.

• Discussion on feedback mechanisms for reporting community accessibility issues
• Referral from Central Saanich Council regarding accessible parking enforcement on private property
• Updates on municipal accessibility plans and Official Community Plan processes
• Review of staff updates from North Saanich, Central Saanich, and Sidney
• Discussion of upcoming accessible voting options in North Saanich

Regular Meeting of Council

The North Saanich Council is reviewing the final phase of the Tree Protection Bylaw Review. This includes proposed updates to tree protection regulations, municipal ticketing information, and the district's fees and charges.

• Tree Protection Bylaw No. 1548, 2022 (first, second, and third readings)
• Municipal Ticketing Information Bylaw No. 1544, 2022, Amendment Bylaw No. 1549
• Fees and Charges Bylaw No. 1471, 2018, Amendment Bylaw No. 1550
• Proposed $10,000 budget for phase 4 of the tree bylaw project

Special Meeting of Council

The Council will consider several permissive property tax exemptions and two development permit applications. The meeting also includes discussions on climate leadership funding and municipal holiday closures.

• Permissive property tax exemption applications for various organizations
• Funding for BC Sustainable Energy Association's Cool It! Climate Leadership Program
• Development Variance Permit for 10330 McDonald Park Road regarding parking requirements
• Development Permit with Variance for 386 Lands End Road regarding marine shoreline setbacks
• Approval of 2023 Regular Council meeting schedule

CANCELLED Board of Variance

The regular meeting of the North Saanich Board of Variance scheduled for September 15, 2022, was cancelled. No business was conducted.

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is discussing the development of an accessibility plan and feedback mechanisms required by the Accessible BC Act. Members are also reviewing resources for Accessible Parking Awareness Month in November.

• Discussion of the Accessible BC Act requirements for organizational accessibility plans
• Review of feedback mechanisms for public input on accessibility issues
• Review of Accessible Parking Awareness Month resources for November
• Correspondence regarding access improvements from the Intermunicipal Advisory Committee on Disability Issues
• Staff update on North Saanich election accessibility and Council Chamber upgrades

Regular Meeting of Council

Council will hold a public hearing regarding a proposal to subdivide 10721 Bayfield Road into two smaller residential lots. The application includes rezoning the property and amending the Official Community Plan to allow for a new road connection and a single-family home with a secondary suite.

• Public hearing for OCP Bylaw No. 1130 and Zoning Bylaw No. 1255 amendments at 10721 Bayfield Road
• Proposed rezoning from R-2 to a new site-specific RS-1 zone
• Proposed Housing Agreement Bylaw No. 1547 to secure a secondary suite
• Requirement for a $16,000 amenity contribution and $16,000 to the Affordable Housing Fund
• OCP Review Phase 3 Engagement Summary & Recommendations Report

Special Meeting of Council

Council will review several quarterly monitoring reports covering financial, corporate, planning, infrastructure, and emergency services. The meeting also includes discussions on a roundabout cost-sharing agreement and a rescue vehicle replacement.

• Approval of up to $1,280,000 for the Beacon/Galaran/Stirling Roundabout project
• Authorization to replace the Rescue 1 vehicle for $250,000 - $300,000
• Review of 2022 Quarter 1 & 2 monitoring reports for various departments
• Application for a $25,000 Community Emergency Preparedness Fund grant
• Consulting services award of $25,235.00 for Briarwood Beach Access Site Review

Board of Variance

The North Saanich Board of Variance will consider four applications for minor variances from the Zoning Bylaw, involving setbacks and building separations at residential properties. The agenda also notes the cancellation of the August 2022 meeting due to staff scheduling.

• 8685 Pender Park Drive: four variances for shed setbacks and separation, reducing rear setback from 7.6m to 5.15m, interior setbacks from 3m to 1.56m and 1.5m to 0.7m, and building separation from 3m to 1.84m.
• 544 Meldram Drive: reduce front setback for principal building from 7.6m to 4.6m.
• 10245 Wilson Road: increase front setbacks from 60m to 126m and 50m to 115m, and increase farm residential footprint from 2000m2 to 2150m2.
• 1291 Laurel Road: reduce front setback for accessory building from 5.0m to 4.18m.
• August 18, 2022 meeting cancelled; next meeting September 15, 2022.

Special Meeting of Council (In Camera)

This is a special meeting of North Saanich Council that will move into a closed (in camera) session to discuss two items: one about personal information regarding an individual considered for a municipal position, and one about land acquisition or disposition and confidential negotiations with senior governments. The public portion is limited to procedural items and a public participation period.

• Closed session under Section 90(1)(a) of the Community Charter regarding personal information about a candidate for a municipal position
• Closed session under Section 90(1)(e) and 90(2)(b) regarding acquisition, disposition, or expropriation of land and confidential negotiations with provincial or federal governments
• Public participation period with three-minute speaking limit and twenty-minute total allotment

Regular Meeting of Council

North Saanich Council will hold a public hearing and consider third reading of a zoning amendment for 626 Wain Road to allow a larger accessory building. Council will also consider readings for a housing agreement and zoning amendment at 10721 Bayfield Road, plus receive reports on tree protection, community amenity contributions, and other items. The meeting includes routine approvals of minutes and liaison reports.

• Public hearing and third reading for Zoning Bylaw Amendment No. 1538 (2022) at 626 Wain Road to increase lot coverage from 22% to 25% and reduce side yard setback from 7.6m to 3.0m
• First, second, and third readings for Housing Agreement Bylaw No. 1547 and Zoning Amendment Bylaw No. 1535 (2022) for 10721 Bayfield Road, including reducing RS-1 lot width from 20m to 15m
• Tree Protection Bylaw Review Phase 3 report with 17 recommendations and $10,000 additional budget for Phase 4
• Adoption of revised Community Amenity Contributions (CAC) Policy No. 10003.2
• Bylaw Officer Career Achievement Award presented to T. Barry

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is holding a regular meeting to elect a Chair and Vice-Chair, review its terms of reference, and receive updates from staff and council liaisons from the three member municipalities. The committee also will note correspondence about Access Awareness Day. This is largely procedural and administrative business.

• Election of Chair and Vice-Chair
• Review of Terms of Reference
• Committee orientation presentation
• Discussion of Accessible B.C. Act requirements
• Correspondence from SPARC BC re: Access Awareness Day

Regular Meeting of Council

The North Saanich Council is meeting to decide on several financial and infrastructure items, including approving the 2021 Statement of Financial Information and Annual Report, supporting a regional EV charging network grant, and authorizing a cost-sharing agreement for a roundabout. They will also consider a permissive tax exemption policy, noise mitigation for pickleball courts, and a shellfish restoration initiative with Pauquachin First Nation.

• Approve 2021 Statement of Financial Information (SOFI) and 2021 Annual Report
• Support CRD grant application for public EV charging stations at Patricia Bay Park (9961 West Saanich Road)
• Authorize $3,000 for security firm to close Wain Park pickleball courts
• Authorize Mayor and CAO to execute Beacon/Galaran/Stirling Roundabout Cost Sharing Agreement
• Adopt Mail Ballot Procedures Bylaw Amendment No. 1546, 2022

Special Meeting of Council (In Camera)

This is a special meeting of North Saanich Council that will move into a closed (in camera) session after a brief public participation period. The only substantive item is a recommendation to hold the rest of the meeting in camera to discuss two items involving personal information about individuals being considered for municipal positions. No decisions or discussions are listed for the open portion beyond procedural matters.

• Recommendation to move in camera under Section 90(1)(a) of the Community Charter for two personnel-related items
• Public participation period limited to 20 minutes, with 3-minute speaking limit per person
• Meeting livestreamed at northsaanich.ca/council-meetings

Board of Variance

The North Saanich Board of Variance will consider two applications for zoning variances. One seeks to reduce the front setback for an accessory garage at 995 Tatlow Road, and the other seeks to eliminate the minimum separation between buildings at 2475 Tryon Road. The board will also decide on rescheduling its July meeting.

• 995 Tatlow Road: reduce front setback for accessory building from 7.6m to 4.5m (BOV 2022-07)
• 2475 Tryon Road: reduce minimum separation between buildings from 3m to 0m (BOV 2022-06)
• Reschedule July 2022 meeting to Wednesday, July 20, 2022
• Adopt minutes of May 19, 2022 meeting

Community Planning Commission

The Community Planning Commission will continue its Official Community Plan (OCP) Phase 3 workshop, focusing on jobs, the local economy, and land use scenarios. They will also receive a staff report on the Regional Growth Strategy (RGS) and its relationship to the OCP review, particularly regarding Areas 1 (McTavish) and 2 (Tsehum). The meeting includes routine items like minutes approval and liaison updates.

• OCP Phase 3 Workshop: continuing discussion on Jobs and the Local Economy and Land Use Scenarios
• Regional Growth Strategy Background Report (PCS-22-31) for information and reference
• Verbal updates from staff, council, and commission liaisons
• Adoption of draft minutes from May 18, 2022 meeting

Special Committee of the Whole

The Special Committee of the Whole will receive a staff report on the Fire Department Strategic Direction and Work Plan, which includes recommendations from the 2022 Master Plan and Fire Underwriters Survey. Council is asked to direct staff to implement the action plan, subject to annual budget approvals. The agenda is otherwise procedural, with public participation and standard items.

• Staff Report ES-22-004: Fire Department Strategic Direction and Work Plan
• Recommendation to implement North Saanich Action Plan (Appendix 1)
• 2022 Fire Underwriters Survey report (Appendix 3) with PFPC rating of 4
• Overnight staffing of McTavish Hall projected at $194,700 for 2022
• Mobile Data Terminals for apparatus: $10,000 capital project in 2022

Regular Meeting of Council

North Saanich Council is deciding on several infrastructure contracts, including a $2.86M water main renewal and a $398,800 firehall paving project, plus amendments to telecom tower agreements. They will also consider a bylaw amendment for mail ballots, adopt a ticketing bylaw, and hear presentations from the Victoria Airport Authority and RCMP. Several correspondence items, including a $2,000 funding request for a folk festival, are up for discussion.

• Award $398,800 contract to G&E Contracting LP for McTavish Road Firehall paving
• Award $2,856,751.10 contract to Allterra Construction for Deep Cove Water Main Renewal Phase 5
• Approve amendments to antenna site licenses with Freedom Mobile and Telus for Sandown tower
• Give readings to Mail Ballot Authorization and Procedures Bylaw Amendment No. 1546
• Adopt Municipal Ticketing Information Bylaw No. 1544

Special Meeting of Council (In Camera)

This is a special meeting of North Saanich Council that will move into a closed (in camera) session after a brief public participation period. The closed session will address one item on confidential negotiations with senior governments and two items involving land acquisition or disposition, also tied to confidential negotiations. No decisions are expected in open session.

• Closed session under Section 90(1)(e) and 90(2)(b) of the Community Charter for land acquisition/disposition and confidential negotiations
• Public participation period limited to 20 minutes, with 3-minute speaking limit per person
• Meeting livestreamed at northsaanich.ca/council-meetings

Community Stewardship Commission

The Community Stewardship Commission will receive a presentation on the Official Community Plan (OCP) Phase 3 engagement, including draft vision, goals, policy directions, and land use scenarios. The commission will discuss these items and provide feedback. The agenda also includes adoption of previous minutes and staff and council liaison updates.

• OCP Phase 3 Workshop: presentation and discussion on draft vision, goals, policy directions (marine/land environment, climate action, healthy communities, heritage, community amenity contributions), and draft land use scenarios
• Adoption of minutes from April 27, 2022 meeting
• Staff liaison verbal update from Ben Martin, Director of Infrastructure Services
• Council liaison verbal update from Councillor Murray Weisenberger

Board of Variance

The Board of Variance will consider an application by Chris and Alix Harvey for 1890 Mills Road to convert an existing accessory building into farm worker housing. The applicant requests four variances from the Zoning Bylaw, including reduced interior setback, increased front setbacks, and a larger farm residential footprint. The board will decide whether to approve or deny the application.

• Variance to reduce accessory building interior setback from 7.6m to 5.4m
• Variance to increase farm residential footprint front setback from 60m to 98m
• Variance to increase rear of farm worker housing setback from 50m to 88.3m
• Variance to increase maximum farm residential footprint from 2035m² to 3182m²
• Conversion of existing accessory building (87.5m²) to farm worker housing

Regular Meeting of Council

North Saanich Council will consider several staff recommendations, including approving the disposition of the Panorama Lands property, purchasing a new utilities construction vehicle for $216,781, and awarding a contract for Forest Park Drive safety improvements for $111,855. The agenda also includes a presentation on coastal flood inundation mapping, a temporary use permit for a farm stand, and adoption of the 2022 tax rates bylaw.

• Approve disposition of Panorama Lands Property and execute Land Transfer Agreement
• Purchase new Utilities Construction Vehicle from Suburban Motors for $216,781
• Award Forest Park Drive Safety Improvements contract to Socor Contracting Ltd. for $111,855
• Approve Temporary Use Permit (TUP 2022-01) for commercial farm stand at 1229 Tatlow Road
• Adopt Tax Rates Bylaw No. 1540, 2022

Community Agricultural Commission

The Community Agricultural Commission will hear a presentation on the Official Community Plan (OCP) Phase 3, including draft visions, goals, and policy directions focused on agriculture and food. They will also discuss residential flexibility in the Agricultural Land Reserve (ALR), a matter referred from the previous meeting. The agenda includes routine items like approving minutes and receiving staff and council liaison updates.

• OCP Phase 3 Workshop: draft visions, goals, and policy directions on agricultural hubs, food processing, permanent farmers market, farmland protection, food stands, agri-business, and agri-tourism.
• Discussion of draft land use scenarios, including aligning ALR with agricultural land use designation and possible ALR exclusion sites.
• Residential Flexibility in the ALR: review of regulatory changes to increase residential flexibility (PCS-22-013).
• Verbal updates from staff (Brian Green) and council liaison (Councillor Celia Stock).

Committee of the Whole

The Committee of the Whole will consider a staff recommendation to approve a Development Variance Permit for 11325 Chalet Road, allowing a guest cottage's maximum gross floor area to increase from 92m² to 133.9m². The committee will also review and potentially update the District's Community Amenity Contributions (CAC) Policy, endorse the final phase of the Jubilee Park Master Plan, and discuss noise mitigation options for the Wain Park Pickleball Facility.

• Development Variance Permit DVP2021-10 for 11325 Chalet Road to increase guest cottage floor area from 92m² to 133.9m²
• Review and update of Community Amenity Contributions (CAC) Policy No. 10003.2
• Endorsement of final phase of Jubilee Park Master Plan Development
• Wain Park Pickleball Facility noise mitigation options, including short-term 2022 measures
• Public participation period for agenda items

Special Meeting of Council

The North Saanich Council is holding a special meeting to adopt several bylaws that set the 2022-2026 financial plan, 2022 tax rates, and updated water and sewer rates. These decisions will determine property taxes and utility fees for residents. The agenda also includes a public participation period for residents to address Council.

• Adoption of Financial Plan Bylaw No. 1539, 2022 (2022-2026)
• Adoption of Tax Rates Bylaw No. 1540, 2022 (rescind third reading and read anew as amended)
• Adoption of Water Rates and Regulation Bylaw No. 118 (1971), Amendment Bylaw, 2022 No. 1541 (basic rate $1.6815 per cubic metre)
• Adoption of Sanitary Sewer System Regulation Bylaw No. 1164 (2008), Amendment Bylaw, 2022, No. 1542 (annual fee $604.50 for single-family units)
• Adoption of Water Infrastructure Replacement Parcel Rate Bylaw No. 1271 (2011), Amendment Bylaw, 2022 No. 1543 ($200.00 per parcel)

Regular Meeting of Council

North Saanich Council will consider first, second, and third readings of the 2022-2026 Financial Plan Bylaw and 2022 Tax Rates Bylaw, along with other financial items like revenue anticipation borrowing and approval of 2021 audited financial statements. The agenda also includes zoning amendments, a roundabout funding decision, and several reports and correspondence items for information.

• First, second, and third readings of Financial Plan Bylaw No. 1539, 2022 and Tax Rates Bylaw No. 1540, 2022
• First, second, and third readings of Revenue Anticipation Borrowing Bylaw No. 1544, 2022
• Approve $1 million share of Beacon/Galaran/Stirling Roundabout from Financial Stabilization Reserve Fund
• Zoning Bylaw Amendment for 626 Wain Road (first and second readings, schedule public hearing)
• Deny rezoning application for 1034 Lands End Road (M-6 to M-5)

Special Meeting of Council (In Camera)

This is a special meeting of North Saanich Council that will move into an in-camera (closed) session after public participation. The closed session will address one item about personal information regarding a municipal officer or employee, and one item that must be excluded from public view under another enactment. The agenda contains no other substantive business items.

• In-camera item under Section 90(1)(a) of the Community Charter: personal information about an identifiable individual considered for a municipal position
• In-camera item under Section 90(1)(m): a matter excluded from public meeting by another enactment
• Public participation period limited to 20 minutes, with 3-minute speaking limit per person

Community Stewardship Commission

The Community Stewardship Commission will hear presentations on the Tree Protection Bylaw review (referred by Council for comment) and the completion of Jubilee Park's Master Plan final phase. The meeting also includes member introductions, staff and council liaison updates, and an Official Community Plan update. The agenda is largely informational with no decisions listed.

• Tree Protection Bylaw Review presentation by Diamond Head Consulting and Tree Bylaw Project Team
• Jubilee Park final phase of Master Plan development (Staff Report IS-22-010)
• Official Community Plan verbal update by Brian Green, Director of Planning
• Staff Liaison introduction: Ben Martin, Director of Infrastructure Services
• Council Liaison update by Councillor Murray Weisenberger

Board of Variance

The North Saanich Board of Variance will consider two variance applications at its April 21, 2022 meeting. One seeks to increase the maximum fence height in the front yard at 11027 Greenpark Drive from 1.2m to 1.8m. The other requests four variances to increase maximum setbacks from front lot lines at 10707 Derrick Road to allow for new residential buildings. The board will also adopt minutes from its March 17, 2022 meeting.

• 11027 Greenpark Drive: variance to increase front yard fence height from 1.2m to 1.8m (Section 502.3.4(e)(i))
• 10707 Derrick Road: variance to increase Farm Residential Footprint setback (Downey Road) from 60m to 102m
• 10707 Derrick Road: variance to increase Farm Residential Footprint setback (Derrick Road) from 60m to 64m
• 10707 Derrick Road: variance to increase Rear of Principal Farm Residence setback (Downey Road) from 50m to 92m
• 10707 Derrick Road: variance to increase Rear of Principal Farm Residence setback (Derrick Road) from 50m to 54m

Community Planning Commission

The Community Planning Commission will consider two rezoning applications: one to allow a larger accessory building at 626 Wain Road and another for 1034 Lands End Road. They will also receive updates on the Official Community Plan and a presentation on the Tree Bylaw review. The meeting includes adoption of prior minutes and staff liaison updates.

• 626 Wain Road: request to increase lot coverage from 22% to 25% and reduce side yard setback from 7.6m to 3.0m for a 28m2 accessory building (home office)
• 1034 Lands End Road: rezoning application (details in staff report PCS-22-017)
• Tree Bylaw Review presentation by Diamond Head Consulting
• Verbal updates on Official Community Plan and staff/council liaisons

Community Agricultural Commission

The Community Agricultural Commission will hear updates on the Official Community Plan and Tree Protection Bylaw review, and consider referrals on poultry feed costs and proposed regulatory changes to allow more residential flexibility in the Agricultural Land Reserve (ALR). The meeting includes adoption of prior minutes and staff and council liaison updates.

• Tree Protection Bylaw Review presentation and poster boards (Carly Rimell, Senior Planner; Brian Green, Director of Planning)
• Referral: Peninsula & Area Agricultural Commission letter to Minister of Agriculture re: poultry costs and rising feed costs, requesting Council support
• Referral: Regulatory changes to increase residential flexibility in the ALR (PCS-22-013)
• Adoption of minutes from Feb 9, 2022 meeting; March 9, 2022 meeting cancelled

Regular Meeting of Council

North Saanich Council will consider directing staff to implement traffic safety improvements at Deep Cove Market and the West Saanich/Wain Road intersection, based on studies from Urban Systems. The agenda also includes presentations on the Fire Department Master Plan and the same traffic study, plus several staff reports and routine correspondence items.

• Direct staff to implement traffic safety improvements at Deep Cove Market and West Saanich/Wain Road intersection
• Receive Fire Department Master Plan presentation from Dave Mitchell & Associates Ltd.
• Consider concurrence with proposed Shaw/Freedom Mobile antenna installation at 8801 East Saanich Road
• Approve Council Policy No. 1002.21 – Liquor Licence Application Referral Process
• Direct staff to initiate Green Team volunteer invasive removal at Reay Creek Park

Special Meeting of Council (In Camera)

This is a special in-camera meeting of North Saanich Council. The only substantive action is a recommendation to hold the remainder of the meeting behind closed doors to discuss two land-related items and two personnel items, citing sections of the Community Charter. The agenda is otherwise procedural, with no public decisions scheduled.

• Recommendation to go in camera under Section 90(1)(e) for two land acquisition/disposition items
• Recommendation to go in camera under Section 90(1)(a) for two personnel items
• Public participation period limited to 20 minutes, speakers 3 minutes

Regular Meeting of Council

Council will consider ratifying 2022 Grant in Aid allocations totaling $33,500 to 19 local organizations, approving a $186,704 backhoe purchase, endorsing grant applications for active transportation projects, and adopting a revised OCP review budget of $101,627. The agenda also includes adoption of minutes, a bylaw on council remuneration, and several items for information.

• 2022 Grant in Aid requests totaling $33,500 for 19 organizations
• Purchase of John Deere 310SL Backhoe for $186,704 from Brandt Tractor Ltd.
• Endorsements for grant applications for McDonald Park Road and Lands End Road multi-use path projects
• Revised OCP review budget of $101,627 for 2022
• Adoption of Council Remuneration Bylaw No. 1537, 2022

Special Meeting of Council (In Camera)

The District of North Saanich Council is holding a special meeting that will move into a closed (in camera) session after a public participation period. The closed session will address three items: personal information about a candidate or employee, a potential land acquisition or disposition, and labour relations. The agenda is largely procedural, with the substantive matters to be discussed privately.

• Closed session under Section 90(1)(a): personal info about a municipal officer, employee, or appointee
• Closed session under Section 90(1)(e): land acquisition, disposition, or expropriation
• Closed session under Section 90(1)(c): labour or employee relations
• Public participation period limited to 20 minutes, speakers max 3 minutes

Board of Variance

The North Saanich Board of Variance will consider two applications to vary shoreline setback rules. One seeks to rebuild a home at 2437 Tryon Road within an existing footprint, reducing the marine shoreline setback from 15m to 2.8m. The other seeks to renovate a deck at 9160 Ardmore Drive, reducing the setback from 15m to 11.66m. The board will also adopt minutes from prior meetings.

• 2437 Tryon Road: variance to reduce marine shoreline setback from 15m to 2.8m for a single-family dwelling rebuild
• 2437 Tryon Road: variance to reduce rear lot line setback from 7.6m to 2.8m for principal building
• 2437 Tryon Road: variance to reduce interior side setback for accessory building from 3m to 1.6m
• 9160 Ardmore Drive: variance to reduce marine shoreline setback from 15m to 11.66m for deck renovation
• Adoption of minutes from January 20, 2022 meeting and cancelled February 17, 2022 meeting

Community Planning Commission

The Community Planning Commission will consider appointing a replacement representative to the Official Community Plan Advisory Working Group and review the 2021 Quarter Four Monitoring Report. Staff will provide verbal updates on the tree bylaw, the Official Community Plan, and other planning matters. The agenda is largely procedural, with no major decisions scheduled.

• Appointment of one replacement representative to the OCP Advisory Working Group
• Review of 2021 Quarter Four Monitoring Report (Staff Report PCS-22-002)
• Verbal update on Tree Bylaw progress
• Verbal update on Official Community Plan review

Special Committee of the Whole

The Special Committee of the Whole will consider 19 Grant in Aid applications totaling $62,225, which exceeds the $31,950 budget. Staff recommend granting within the budget, with no further impact on the tax increase. The meeting is open to public participation in person, by written comment, Zoom, or recorded audio.

• 19 Grant in Aid applications totaling $62,225, exceeding the $31,950 budget by $30,275
• Individual grant maximum is $10,000 per policy
• Requests include $10,000 each from Fateh Care, O.R.C.C.A, and Take a Hike Foundation
• 2022 total grants budget (including annual grants) is $157,850
• District also provides $175,000 to Mary Winspear Centre and $125,000 to Circular Food and Farm Society

Regular Meeting of Council

North Saanich Council will decide on several items, including approving $75,000 from the Agricultural Reserve Fund for Sandown operations, giving readings to OCP and zoning amendments for 10721 Bayfield Road, and granting BC Ferries exemptions to noise and blasting bylaws for the Berth 5 upgrade. The agenda also includes routine adoption of minutes, reports, and correspondence.

• Approve $75,000 from Agricultural Reserve Fund for Sandown lands operation in 2023
• First and second readings for OCP Amendment Bylaw No. 1534 and Zoning Bylaw No. 1535 for 10721 Bayfield Road, including affordable housing conditions
• Exemptions to Noise Bylaw No. 1383 and Blasting Bylaw No. 1440 for BC Ferries Berth 5 upgrade
• File Section 57 notice on title for 920 Bradley Dyne Road for bylaw contraventions
• Adopt Council Remuneration Bylaw No. 1537

Special Meeting of Council

Council is deciding on the Draft 2022-2026 Financial Plan, which includes a 3.95% overall property tax increase and a 0.25% reduction in the business class share. The agenda also covers several budget-related recommendations from the February 24 Budget Committee, including staffing requests, water and sewer rates, and a fire department pilot program. The meeting will move in camera afterward for confidential items.

• Approve 2022-2026 Draft Financial Plan with 3.95% property tax increase
• Increase water infrastructure replacement parcel tax by $50 in 2022
• Approve pilot program for overnight/weekend staffing at Fire Station #2 (McTavish Rd)
• Request one additional RCMP member for 2022/2023 fiscal year
• Set 2022 Grant in Aid budget at $31,950

Budget Committee

The Budget Committee is reviewing the Draft 2022-2026 Financial Plan, which proposes a 3.95% increase in property taxes, new water and sewer rates, and an $11 million capital plan. The committee will also consider staffing requests, including an RCMP member increase and a fire department pilot project, and set the Grant in Aid budget at $31,950. Public participation is limited to 3 minutes per speaker, with 20 in-person seats available.

• 3.95% overall property tax increase proposed for 2022
• $11 million in new capital works for parks, roads, sidewalks, and utilities
• Water rate increase of 4.4% and sewer rate increase of 6.4%; $50 increase in water infrastructure parcel tax
• Request to add one RCMP regular member for 2022/2023
• Fire Station #2 overnight volunteer staffing pilot project, funded by COVID-19 restart funding

Community Stewardship Commission

The Community Stewardship Commission is holding its first regular meeting of 2022, where it will elect a Chair and Vice-Chair, appoint liaison members to the Community Agricultural and Community Planning Commissions, and receive updates on the Tree Bylaw Review and Official Community Plan Review. The agenda also includes adoption of minutes from previous meetings, several of which were cancelled, and reference materials such as policies and the 2020 Annual Report. No applications are scheduled for review at this time.

• Election of Chair and Vice-Chair under Bylaw No. 1389
• Appointment of 1 liaison to Community Agricultural Commission and 1 to Community Planning Commission
• Tree Bylaw Review Update by Director of Planning and Community Services
• Official Community Plan Review Update
• Minutes from cancelled meetings on Nov 24, 2021, Dec 22, 2021, and Jan 26, 2022

Community Planning Commission

The Community Planning Commission is meeting to elect a Chair and Vice-Chair, appoint liaisons to other commissions, and review two land-use referrals: a rezoning application at 10721 Bayfield Road and a development variance permit at 11325 Chalet Road. The agenda also includes adoption of minutes and updates from staff and council liaisons.

• Election of Chair and Vice-Chair
• Appointment of liaisons to Community Agricultural Commission and Community Stewardship Commission
• Rezoning application at 10721 Bayfield Road (referred by staff for comments)
• Development Variance Permit at 11325 Chalet Road (referred by Council for comments)
• Adoption of minutes from Feb 17, 2021; note cancelled meetings Dec 15, 2021 and Jan 19, 2022

Committee of the Whole

The Committee of the Whole will receive year-end 2021 reports from Emergency, Financial, Infrastructure, Planning, and Corporate Services, and review the current practice and effectiveness of Council Commissions. The agenda is largely informational, with no major decisions or public hearings scheduled.

• 2021 Q4 Emergency Services report (ES-22-002) with call breakdown statistics
• 2021 Q4 Financial Services report (FS-22-002) including portfolio review as of Dec 31, 2021
• 2021 Q4 Infrastructure Services report (IS-22-004)
• 2021 Q4 Planning and Community Services monitoring report (PCS-22-002)
• 2022 Commissions Review (CS-22-006) with attached bylaws and policies

Special Meeting of Council

This is a special meeting of North Saanich Council. Council will consider deferred motions on the Official Community Plan (OCP) review process, including engagement plans, project phasing, and housing policy changes. The meeting will also go into a closed (in camera) session to discuss law enforcement and personnel matters. Public participation is available electronically or in person with pre-registration.

• Consideration of motions to modify the OCP review engagement plan, including community conversations and First Nations dialogue
• Proposal to revise OCP project phasing: Phase 3 Community Conversations, Phase 4 Draft OCP, Phase 5 Bylaw Approval
• Proposal to remove certain housing options (2a, 2b, 3) and infill in the Terraces, and review affordable housing, secondary suite, and guest cottage policies
• Direct staff to report on revised OCP workplan, engagement plan, and resource allocations, including budget feasibility
• Referral of correspondence from G. Bunyan regarding a boat ramp to staff for OCP review

Community Agricultural Commission

The Community Agricultural Commission is meeting to elect a Chair and Vice-Chair, review several District policies and the Strategic Plan, set meeting schedules, receive orientation, and consider its 2020 Annual Report. It will also hear verbal updates from staff and Council liaison, and adopt minutes from previous meetings. No applications are scheduled for review.

• Election of Chair and Vice-Chair per Bylaw 1433
• Review of Legislative Policies 1002.7, 1002.13, 1002.16 and HR Policy 4001.5
• Review of Council Strategic Plan and 2022 meeting schedules
• Commission orientation presentation
• 2020 Annual Report review

Special Meeting of Council (In Camera)

This is a special meeting of North Saanich Council that will move into a closed (in camera) session after a public participation period. The closed session will address items related to preliminary negotiations for a municipal service, potential litigation, confidential negotiations with senior governments, and a matter under the Ombudsperson Act. No decisions are expected to be made in public.

• Closed session under Section 90(1)(k) for two items on preliminary municipal service negotiations
• Closed session under Section 90(1)(g) & (k) for one item on litigation and negotiations
• Closed session under Section 90(2)(b) for one item on confidential intergovernmental negotiations
• Closed session under Section 90(1)(c) for one item under the Ombudsperson Act

Regular Meeting of Council

North Saanich Council will vote on several items, including a $150,000 FireSmart funding application, two development variance permits, and adoption of the 2022 Strategic Plan. The agenda also includes routine approvals of minutes, reports, and correspondence, plus a motion to reconsider a prior Official Community Plan review resolution.

• Application for $150,000 in FireSmart Community Funding and Supports
• Development Variance Permit for 11325 Chalet Road to increase guest cottage floor area from 92m² to 133.9m²
• Development Variance Permit for 390 Wain Road to reduce minimum lot frontage from 36.66m to 10m
• Adoption of the 2022 Strategic Plan (February 7 version)
• Reconsideration of OCP Review resolution from January 31, 2022

Special Meeting of Council

Council will consider endorsing a revised Phase 3 engagement plan for the Official Community Plan (OCP) review, which focuses on housing and affordability and a farmers' market, and approving a $116,062 budget increase for 2022. The plan includes workshops, open houses, and an online survey, with a draft OCP expected by July 2022.

• Budget increase of $116,062 for OCP review Phase 3
• Revised Phase 3 Engagement Plan focusing on housing and affordability
• Engagement activities: 2 housing workshops, 2 open houses, online survey
• Farmers' market and community gathering space concept included
• Draft OCP targeted for July 2022

Special Committee of the Whole

The Special Committee of the Whole is reviewing and considering adoption of the 2022 Strategic Plan, which sets Council's priorities and initiatives for 2022-2025. The plan includes updates from the 2021 version, three new referred items (washrooms near Patricia Bay and Jubilee Parks, CRD Arts & Culture support, and a Controlled Substances Bylaw), and a new initiative to create a Long-Term Plan for Emergency Services. Staff recommend adoption with amendments, but Council may also adopt as-is or request further revisions.

• Adoption of 2022 Strategic Plan (Staff Report No. CS-22-003)
• New initiative: Create Long-Term Plan for Emergency Services
• Referral: permanent washrooms near Patricia Bay Park and Jubilee Park
• Referral: CRD Arts & Culture Support Service correspondence
• Referral: Controlled Substances Bylaw to 2022 planning

Board of Variance

The North Saanich Board of Variance will hold a regular meeting on January 20, 2022, to consider one application for variances at 1864 John Road. The applicant requests increases to the maximum front setbacks for a farm residential footprint and the rear of the principal farm residence. The agenda also includes adoption of minutes from several prior meetings, including one cancelled meeting.

• 1864 John Road: request to increase front setback for farm residential footprint from 60m to 145m (increase of 85m)
• 1864 John Road: request to increase front setback for rear of principal farm residence from 50m to 166m (increase of 116m)
• Adoption of minutes from meetings held Dec 16, 2021 (cancelled), Nov 18, 2021, Oct 14, 2021, Jun 24, 2021, Jun 18, 2020, Aug 20, 2020, Nov 19, 2020, Dec 17, 2020

Regular Meeting of Council

North Saanich Council is meeting to consider several staff reports and recommendations, including amendments to the vacation entitlement policy for exempt staff, a pedestrian bridge connecting Reay Creek Park to Peter Grant Park, and landscaping services for Eaglehurst Subdivision and Reay Creek Park. The Council will also review and potentially approve a revised budget for the Tree Protection Bylaw Review and consider multiple recommendations from the Committee of the Whole regarding the bylaw's scope and engagement plan.

• Approve $35,955.00 from general tax revenues for Benchmark Landscape Management for weeding and mulching in Eaglehurst subdivision boulevards
• Direct staff to refine Option 2 – Reay Creek Bridge Trail design and negotiate cost-sharing with Sidney
• Approve revised budget of $29,547 for additional scope of Tree Protection Bylaw Review
• Adopt Business Bylaw No. 1349, 2013, Amendment No. 1533
• Consider funding request of $2,000 for Wounded Warriors Run BC 2022

Special Meeting of Council (In Camera)

This is a special meeting of North Saanich Council that will move into a closed (in camera) session after routine opening procedures and a public participation period. The closed session will address four confidential items, including a matter excluded from public attendance under another enactment, preliminary negotiations for a municipal service, a law enforcement matter, and solicitor-client privileged advice. No decisions are made public in this agenda.

• Closed session under Section 90(1)(m) of the Community Charter
• Preliminary negotiations for a proposed municipal service (Section 90(1)(k))
• Law enforcement and litigation matter (Section 90(1)(f) & (g))
• Solicitor-client privileged advice (Section 90(1)(i))
• Public participation limited to 20 minutes, with 3-minute speaking limit

Community Agricultural Commission

The Community Agricultural Commission will consider potential amendments to the Building and Plumbing Bylaw No. 1150, specifically regarding permit fees for agricultural hoop houses, as referred by Council. The commission will also receive updates on the Official Community Plan and liaisons. The agenda includes adopting minutes from previous meetings, including two cancelled sessions.

• Staff Report PCS-2021-019 on potential amendments to Building and Plumbing Bylaw No. 1150
• Discussion of reducing or eliminating $300 temporary building permit fees for hoop houses
• Referral from Council for comments on the bylaw amendments
• Verbal updates on Official Community Plan and staff/council liaisons