North Saanich public meetings in 2023

Special Community Planning Commission

The Community Planning Commission reviewed the terms of reference for a new Commission Review Working Group. This group will evaluate the governance, efficiency, and community value of District commissions. The Commission also appointed members to represent them on this new working group.

• Appointment of B. Irving, A. Osborne, and G. Bunyan to the Commission Review Working Group
• Appointment of B. Irving and J. Kingham to the Commission Working Group
• Review of Commission Review Working Group Terms of Reference
• Update on Official Community Plan (OCP) process delay until Spring 2024

Regular Meeting of Council

The Council will hold a public hearing regarding zoning and OCP amendments to legalize a green waste facility at 10180 Littlewood Road. Additionally, the Council will consider a rezoning application to allow cannabis retail at 10330 McDonald Park Road.

• Public hearing for 10180 Littlewood Road zoning and OCP amendments
• Rezoning application for cannabis retail at 10330 McDonald Park Road
• Development Variance Permit for 2245 Kedge Anchor Road
• Adoption of Reserve Funds and Financial Plan bylaws
• Pickleball Court Site Feasibility Review

Special Meeting of Council

The North Saanich Council will hold a special meeting on December 4, 2023. Following initial procedures, the Council intends to move into an in-camera session to discuss personal information regarding a potential officer, employee, or agent of the municipality.

• Motion to move into an in-camera session regarding personal information under Section 90(1)(a) of the Community Charter

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee discussed next steps for the Official Community Plan (OCP) review following the termination of a contract with MODUS. The committee also reviewed infrastructure updates regarding water supply, sewage, and climate resiliency.

• Staff Report PCS-23-022 regarding OCP Review recommendations
• Discussion on provincial housing targets and monitoring
• Infrastructure update on water main replacement goal of 1 km per year
• Reports from Climate and Environment and Marine and Waterways working groups
• Discussion of water supply from CRD Sooke Reservoir and Cloake Hill

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee reviewed updates on accessibility plans for North Saanich, Sidney, and Central Saanich. The committee also discussed Brethour Park playground designs and parking accessibility enforcement.

• North Saanich Accessibility Plan approved October 23, 2023
• Sidney Council Plan approved November 14, 2023
• Central Saanich Plan approved November 14, 2023
• Brethour Park Improvements & Playground Designs report presentation
• Recommendation to promote parking accessibility in November

Community Stewardship Commission

The Community Stewardship Commission discussed the terms of reference for a new Commission Review Working Group. The Commission voted to defer appointing members to this group until Council approves the terms. Other discussions included updates on the Parks Master Plan and the 50-year time capsule project.

• Deferred appointment of members to the Commission Review Working Group
• Accepted time capsule plaque option #1 and recommended display cabinet mock-up
• Appointed four members to the Parks Masterplan Stakeholder Group
• Received information regarding donated paintings of Patricia Bay and Sandown Race Track
• Reported approval of 17 permissive property tax exemptions totaling $235,540

Regular Meeting of Council

The Council will review 2024 committee appointments, acting mayor rotations, and bank signing authority. Discussions include a land donation for Noble Garden and amendments to reserve and financial plan bylaws.

• Appointment of Stephanie Munro as Interim Financial Officer
• Acceptance of land donation and five shares from the Estate of Sandra Mae Holloway for Noble Garden
• First, second, and third readings for Reserve Funds Establishment Bylaw No. 1568 and Financial Plan Bylaw No. 1569
• Review of 2024 Council appointments for internal and external committees
• Sidney/North Saanich RCMP 2023 Q3 Crime Summary Report presentation

Board of Variance

The Board of Variance will discuss two applications for building setback variances. One application involves proposed greenhouses and a pack house at 1444 McTavish Road, while the other concerns setback requirements at 9745 West Saanich Road.

• Variance request for 1444 McTavish Road to reduce east and west interior lot line setbacks for principal buildings
• Variance request for 9745 West Saanich Road to reduce north-east and south-west interior lot line setbacks
• Proposed construction of four greenhouses and a header/pack house at 1444 McTavish Road

Community Planning Commission

The Community Planning Commission is reviewing the Parks Master Plan communications and engagement strategy. The Commission is also discussing next steps for the Official Community Plan (OCP) review process.

• Parks Master Plan engagement plan for 2023-2024
• $99,976.00 consulting contract with Urban Systems for Parks Master Plan
• $20,000 additional project budget for Parks Master Plan
• Official Community Plan (OCP) review and staff report PCS-23-022
• Proposed Commission Working Group Terms of Reference

Community Agricultural Commission

The Commission will review the Parks Master Plan engagement strategy and discuss the Saanich Peninsula Food Hub. Members are also reviewing the Official Community Plan (OCP) process to identify agricultural needs and gaps.

• Parks Master Plan engagement plan with $99,976 consulting fee
• Saanich Peninsula Food Hub discussion
• Official Community Plan (OCP) process update
• Commission Review Working Group terms of reference

Regular Meeting of Council

The Council will consider several staff reports, including a $228,179 purchase of a Komatsu wheel loader and a rezoning application for 10330 McDonald Park Road. They will also review the 2024 meeting schedule and draft terms of reference for a Commission Review Working Group.

• Purchase of a Komatsu WA200 Wheel Loader for $228,179
• Rezoning application for 10330 McDonald Park Road to add Cannabis Retail as a conditional use
• Approval of the 2024 Draft Schedule of Regular Council and Committee meetings
• Authorization of Barbara Webster as a Group B bank signing authority
• Approval of Draft Terms of Reference for the Commission Review Working Group

Special Meeting of Council (In Camera)

This special meeting is held in camera to discuss personal information regarding an individual being considered for a position as a municipal officer, employee, or agent. The meeting follows the provisions of Section 90(1)(a) of the Community Charter.

• In-camera discussion of personal information regarding a potential municipal employee or agent

Regular Meeting of Council

Council will consider a development variance permit for 1219 Maple Road and discuss Capital Regional District housing bylaws. The meeting also includes the adoption of a taxation exemption bylaw and various staff and liaison reports.

• Development Variance Permit for 1219 Maple Road to reduce minimum lot width from 46m to 45.1m
• Adoption of North Saanich Exemption from Taxation Bylaw No. 1558 (2023)
• Discussion regarding CRD Bylaw No. 4551 regarding land assembly and housing
• Presentation by CFUW Saanich Peninsula regarding the CARE Fair
• Ratification of motions regarding a Commissions Review Working Group

Special Meeting of Council (In Camera)

The North Saanich Council will hold a special meeting on October 30, 2023. A portion of the meeting will be held in camera to discuss an item regarding labour relations or other employee relations.

• In-camera discussion regarding labour relations or other employee relations

Community Stewardship Commission

The Community Stewardship Commission reviewed updates on the 50 Year Jubilee time capsule and the donation of two local paintings. Staff also presented the communications and engagement plan for the upcoming Parks Master Plan.

• Recommendation to display the 50 Year Jubilee time capsule in Council Chambers with a new plaque and cabinet
• Acceptance of painting of Sandown Race Track by Joyce Marshall
• Acceptance of painting of Patricia Bay by Alfred L.C. Atkinson
• Parks Master Plan 2024-2034 communications and engagement plan update
• Briarwood Beach Access Review verbal update

Committee of the Whole

The Committee of the Whole will discuss the structure of the District's boards, commissions, and committees. The agenda also includes a presentation from BC Ferries and discussions regarding community stewardship and agricultural commission governance.

• BC Ferries presentation
• Discussion on the structure of Commissions, Committees, and Boards
• Review of the 2022 Commissions Report
• Discussion regarding Peninsula & Area Agricultural Commission governance
• Community stewardship consideration via J. Thornburgh email

Special Meeting of Council

The Council will review the draft District of North Saanich Accessibility Plan, which outlines 26 initiatives to improve accessibility in areas like transportation and infrastructure. Additionally, the meeting includes the adoption of a taxation exemption bylaw and an amendment to the Council Procedure Bylaw.

• Approval of the draft District of North Saanich Accessibility Plan prepared by Left Turn Right Turn Ltd.
• Adoption of North Saanich Exemption from Taxation Bylaw No. 1558 (2023)
• Adoption of Council Procedure Bylaw No. 1355, 2014, Amendment Bylaw No. 1559, 2023

Regular Meeting of Council

The North Saanich Council will consider several permissive property tax exemptions for 2024 through 2027. The meeting also includes discussions on amending council procedures and conducting a feasibility review for relocating pickleball courts.

• Permissive property tax exemptions for 13 organizations including B.C. Aviation Museum and McTavish Academy of Art
• Amendment to Council Procedure Bylaw No. 1355
• District-wide site feasibility review for the relocation of pickleball courts
• Proposal to engage Sharon Hope for a tree canopy pilot project using 'iTree Canopy' digital tools
• Appointment of Lyndsay Alexander as Deputy to the Corporate Officer

Special Meeting of Council (In Camera)

This special meeting is scheduled for October 16, 2023, at 1:00 p.m. The Council will move into a closed session to discuss a matter regarding labour or employee relations.

• In-camera discussion regarding labour or employee relations

Board of Variance

The Board of Variance will discuss two applications for setback variances in North Saanich. One application seeks to permit a rabbit hutch, woodshed, and garage/carport at 9730 West Saanich Road, while another seeks a front setback variance for a principal building at 9035 Lochside Drive.

• 9730 West Saanich Road: Request to vary exterior lot line setback for accessory buildings from 7.6m to 2.6m
• 9730 West Saanich Road: Request to vary interior lot line setback for an accessory building from 7.6m to 0.9m
• 9035 Lochside Drive: Request to vary front setback for a principal building from 7.6m to 5.3m

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee is reviewing next steps for the district's Official Community Plan (OCP). Members discussed adopting a bioregional framework as a working context for the plan and reviewed updates regarding the OCP review process and staff vacancies.

• Recommendation to adopt the Saanich Peninsula Bioregional Framework as a working context for the OCP
• Recommendation to rename the 'Climate and Environment' working group to 'Climate, Environment and Ecology'
• Update on Staff Report PCS-23-022 regarding OCP Review recommendations
• Discussion of the provincial housing announcement monitoring
• Proposal to initiate a Marine and Waterways Working Group

Saanich Peninsula Accessibility Advisory Committee

The provided document contains only portal login information and no meeting agenda. There are no items listed for discussion or decision by the Saanich Peninsula Accessibility Advisory Committee.

Community Stewardship Commission

The Community Stewardship Commission received updates on the Parks Master Plan communications and engagement strategy. Staff also provided progress reports on the Briarwood Beach Access review and Jubilee Park development.

• Parks Master Plan engagement plan including visioning workshops and community surveys
• Briarwood Beach Access review following completed community engagement
• Jubilee Park site preparation and playground rubberization
• McDonald Park Road Multi-Use Path drainage and survey work
• Urban Systems consulting contract for Parks Master Plan valued at $99,976

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee discussed the current state assessment for a new Accessibility Plan. Members also reviewed updates on council referrals and discussed local accessibility initiatives.

• Presentation on Accessibility Plan Current State Assessment & Recommendations
• Motion for Town of Sidney to apply for $25,000 Local Community Accessibility Grant Program
• Update on new accessible play structure at Greenglade Community Centre
• Discussion of CRD Park Bookings at Island View Beach Campground
• Report on Accessible Parking Awareness

Regular Meeting of Council

The Council will consider joining a CRD bylaw to regulate onsite sewage systems in the Coles Bay watershed. They will also discuss an approach to allocate the Growing Communities Fund, proposing 90% for high priority projects and 10% for new amenities.

• Proposed joining CRD Bylaw No. 3479 for onsite sewage system maintenance
• Proposed Growing Communities Fund allocation: 90% high priority projects, 10% new amenities
• $3,000 funding request from CFUW Saanich Peninsula for the Care Fair
• Proposed 2023/2024 Municipal Hall and Public Works holiday closure
• Notice of motion to change Council and Committee of the Whole start times

CANCELLED Board of Variance

The Board of Variance regular meeting scheduled for September 21, 2023, at 10:00 a.m. has been cancelled.

CANCELLED Community Planning Commission

The Community Planning Commission meeting scheduled for Wednesday, September 20, 2023, has been cancelled. No business will be discussed or decided at this time.

CANCELLED Community Agricultural Commission

The Community Agricultural Commission meeting scheduled for Wednesday, September 13, 2020, has been cancelled. No business will be conducted by this body at this time.

Regular Meeting of Council

Council will review quarterly financial and infrastructure updates and discuss the Briarwood Beach Access Review. The agenda also includes the adoption of a Freedom of Information and Protection of Privacy bylaw amendment.

• Adoption of Freedom of Information and Protection of Privacy Bylaw Amendment No. 1567, 2023
• Briarwood Beach Access Review staff report and consultant presentation
• 2023 Q1 and Q2 Financial Services quarterly report
• 2023 Q2 Infrastructure Services quarterly report
• Parks Master Plan Communications & Engagement Plan report

Special Meeting of Council (In Camera)

The North Saanich Council will hold a special meeting to discuss confidential items. The session will be held In Camera to address labor relations and personal information regarding a specific individual.

• Discussion of labor or employee relations
• Discussion of personal information regarding a municipal officer, employee, or agent

Community Stewardship Commission

The Community Stewardship Commission discussed preparing a presentation for the August 14, 2023, Committee of the Whole meeting. Members proposed changes to Bylaw No. 1389 to clarify the Commission's mandate and increase involvement in environmental and climate issues.

• Proposed changes to Bylaw No. 1389 regarding Commission mandate and scope
• $50,000 grant for Lands End Road active transport path survey
• Parks Master Plan contract awarded to Urban Systems Ltd.
• McDonald Park Rd Multi-Use Path project updates
• Reay Creek Pedestrian Bridge permit delays

CANCELLED Board of Variance

The Board of Variance regular meeting scheduled for Thursday, August 17, 2023, at 10:00 a.m. was cancelled.

CANCELLED Community Planning Commission

The Community Planning Commission meeting scheduled for Wednesday, August 16, 2023, at 2:00 p.m. has been cancelled.

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee is reviewing next steps for the District's Official Community Plan. Discussions include monitoring provincial housing announcements and a presentation on a Bioregional Framework for the Saanich Peninsula.

• Staff Report PCS_23-022 regarding OCP Review recommendations
• Presentation on Bioregional Framework for the Saanich Peninsula
• Discussion on Provincial Housing Announcements
• Update on Climate and Environment Working Group

Regular Meeting of Council

The Council will consider an amendment to the Freedom of Information and Protection of Privacy Bylaw and a request from BC Ferries for noise and blasting exemptions. Other items include a budget request for an Executive Assistant position and a development variance permit for a veterinary clinic.

• Amendment to Freedom of Information and Protection of Privacy Bylaw No. 1154
• BC Ferries request for exemptions to Noise Bylaw No. 1383 and Blasting Bylaw No. 1140
• Early 2024 budget request for one Executive Assistant position
• Development Variance Permit DVP 2023-02 for a veterinary clinic at 10330 McDonald Park Road
• Proposed amendment to Fireworks Bylaw No. 1148 to minimize wildlife impact

Special Meeting of Council

The North Saanich Council will hold a special meeting to receive mid-term updates from various commission chairs. Following these presentations, Council intends to move into an in-camera session to discuss personal information, labour relations, and an Ombudsperson Act investigation.

• Mid-term check-ins from Board of Variance, Community Agricultural Commission, Community Planning Commission, Community Stewardship Commission, and SPAAC
• Community Stewardship Commission report regarding governance and public engagement recommendations
• In-camera session regarding personal information of an individual
• In-camera session regarding labour or employee relations
• In-camera session regarding an Ombudsperson Act investigation

CANCELLED Community Agricultural Commission

The Community Agricultural Commission meeting scheduled for Wednesday, August 9, at 1:30 p.m. has been cancelled. No business will be discussed or decided during this session.

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee discussed a redevelopment proposal for five studio and five one-bedroom adaptable units. Members provided specific recommendations regarding unit design, appliances, and accessibility features.

• Rezoning and Development Permit for 7701 East Saanich Road
• Recommendation for 2-bedroom adaptable units
• Recommendation for appliances with no touch screens
• Recommendation to provide a fully accessible unit

Regular Meeting of Council

The North Saanich Council will meet to discuss the adoption of a new three-year strategic plan and review the mid-year investment portfolio. The agenda also includes proposed updates to employee appreciation and flag protocol policies.

• Adoption of the District of North Saanich 2023-2026 Strategic Plan
• Review of the 2023 Mid-Year Portfolio Review
• Approval of Council Policy No. 4005.6 – Employee Appreciation Policy
• Amendment to Council Policy No. 1002.19 – Flag Protocol Policy
• Correspondence regarding a proposed cell tower at 799 Wain Rd

Special Meeting of Council (In Camera)

The North Saanich Council is convening a special meeting to discuss one item related to labour or employee relations. This portion of the meeting will be held in camera pursuant to Section 90(1)(c) of the Community Charter.

• In camera discussion regarding labour or employee relations

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee is reviewing recommendations for the next stages of the OCP process. The meeting includes discussions on housing, climate, and environment working group reports.

• Staff Report PCS-23-022 OCP Review - Recommendations for Next Steps
• Report from OCP Working Group - Housing and Planning
• Report from OCP Working Group - Climate and Environment
• Discussion on monitoring Provincial Housing Announcements

Special Meeting of Council (In Camera)

The North Saanich Council is convening a special meeting to discuss a single item in camera. This item concerns labour relations or other employee relations under Section 90(1)(c) of the Community Charter.

• In Camera discussion regarding labour or employee relations

Community Planning Commission

The Community Planning Commission is reviewing recommendations for the next steps of the Official Community Plan. Staff are asking the Commission to identify planning deficiencies and gaps within the recent staff report regarding the OCP review.

• OCP Review - Recommendations for Next Steps (Staff Report PCS-23-022)
• Discussion of 4.9% residential property tax rate increase
• Bylaw No. 1566 (Appointment of Officers) approval

Regular Meeting of Council

The Council will review the 2022 Annual Report and Statement of Financial Information. Discussions include a funding agreement for Peninsula Soccer Association turf fields and a contract award for Jubilee Park site preparation.

• Tender award to Five Star Paving Co. Ltd for Jubilee Park site preparation ($137,075.59)
• Peninsula Soccer Association Turf Project funding agreement
• Approval of 2022 Statement of Financial Information
• Approval of 2022 Annual Report
• Notice of motion regarding BC's 'Homes for People' Action Plan

Special Meeting of Council (In Camera)

This special meeting of the North Saanich Council includes a session held in camera. The council will consider two items related to labour relations or other employee relations under Section 90(1)(c) of the Community Charter.

• Two items regarding labour relations or other employee relations

Board of Variance

The Board of Variance will consider an application to legalize non-conforming structures at 10676 Derrick Road. The applicant seeks to reduce the exterior side setback for the principal building and the rear setback for an accessory building.

• Variance request for 10676 Derrick Road: reduce exterior side setback from 7.6m to 4.9m
• Variance request for 10676 Derrick Road: reduce rear setback for accessory building from 7.6m to 3.6m

Community Agricultural Commission

The Commission is reviewing recommendations for the next steps of the Official Community Plan (OCP) process. Staff have requested the Commission identify deficiencies and gaps from an agricultural perspective regarding the current OCP Staff Report.

• OCP Review – Recommendations for Next Steps (Staff Report PCS-23-022)
• Green Waste Facility (10180 Littlewood Road) zoning and OCP amendment update
• 1071 Wain Rd non-farm use request forwarded to Agricultural Land Commission

Regular Meeting of Council

The Council will review recommendations for the next steps in the Official Community Plan (OCP) process. The meeting also includes presentations on crime statistics and a turf field project, alongside several staff reports and correspondence.

• OCP Review - Recommendations for Next Steps
• Sidney North Saanich RCMP Quarter 1 Crime Statistics Report presentation
• Peninsula Soccer Blue Heron Turf Field Project presentation
• Parkland Track Funding Agreement with Saanich School District #63
• Notice of Motion regarding recruitment of a Chief Administrative Officer

Special Meeting of Council (In Camera)

The North Saanich Council is convening a special meeting on May 31, 2023. A portion of the meeting will be held in camera to discuss one item related to labour or employee relations.

• In Camera session regarding labour or employee relations

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is reviewing a redevelopment proposal for 7701 East Saanich Road featuring adaptable housing units. Members will also discuss a position statement on tactile walking surface indicators and a wayfinding strategy.

• Rezoning and development permit for 7701 East Saanich Road (5 studio and 5 one-bedroom adaptable units)
• Review of Position Statement on Tactile Walking Surface Indicators
• Discussion of Wayfinding Strategy and Signage Program
• Request to amend Committee Terms of Reference to include police representation
• Updates on Tri-Municipal Accessibility Plan RFP

Community Stewardship Commission

The Community Stewardship Commission is preparing a presentation for the August 14, 2023, Committee of the Whole meeting regarding the committee's role and communication with Council. The meeting also included updates on park projects and the 50-year Jubilee Time Capsule.

• Jubilee Park playground rubber surfacing purchase of $120,000
• Parkland track resurfacing project allocation of $80,000
• Grants in Aid funding of $33,804.00 to local non-profits
• McDonald Park Road Multi-use Path construction starting May 2023
• Discussion on 50 Year Jubilee Time Capsule placement and design

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee discussed climate change data and environmental considerations for the Official Community Plan. The committee recommended starting working groups focused on housing and climate.

• Recommendation to start Housing and Climate Working Groups
• Discussion on climate change data and municipal modeling
• Discussion regarding Provincial Housing Announcement monitoring
• Review of Town of Sidney and District of Central Saanich Official Community Plans

Special Meeting of Council (In Camera)

This special meeting is scheduled to be held in camera to discuss personal information regarding an individual being considered for a municipal position. The meeting includes a recommendation to waive the requirement for notice under the Community Charter.

• Motion to waive notice of the special meeting
• In-camera discussion regarding personal information of a potential municipal officer, employee, or agent

Special Meeting of Council (In Camera)

The North Saanich Council is convening a special meeting to discuss one item regarding personal information of an individual. This discussion will be held in camera pursuant to Section 90(1) of the Community Charter.

• In-camera discussion regarding personal information of a municipal officer, employee, or agent

Community Planning Commission

The Community Planning Commission will discuss preparing a presentation for the August 14, 2023, Committee of the Whole meeting. Discussion topics include the role of the Commission and ways to improve communication with Council.

• Presentation preparation for August 14, 2023, Committee of the Whole meeting
• Discussion on Commission role and strategic objectives
• Discussion on Council and Committee communication

Regular Meeting of Council

The Council will review a traffic safety study for the West Saanich Road corridor and consider a consulting award for the Parks Master Plan. Additionally, staff will present the 2023 Strategic Plan for adoption.

• Traffic safety improvements for West Saanich Road corridor, including school zone speed recognition and bus stop relocation
• Parks Master Plan consulting services award to Urban Systems for $99,976.00
• Additional $20,000 project budget for park asset inventory condition assessment
• Adoption of the 2023 Strategic Plan
• Adoption of North Saanich Officers Bylaw No. 1566, 2023

Community Agricultural Commission

The Community Agricultural Commission will prepare a presentation for the August 14, 2023, Committee of the Whole meeting regarding the commission's role and communication with Council. The meeting also includes updates on the Official Community Plan and staff liaison reports.

• Presentation preparation for Council meeting on August 14, 2023
• Official Community Plan update
• Staff liaison update from Director of Planning and Community Services
• Commission liaison updates regarding Community Stewardship and Community Planning Commissions

Special Meeting of Council (In Camera)

This special meeting is scheduled to be held in camera to discuss confidential matters. The agenda includes discussions regarding personal information of an individual, solicitor-client privilege, and other matters protected from public disclosure.

• Discussion of personal information regarding a municipal officer, employee, or agent
• Receipt of advice subject to solicitor-client privilege
• Discussion of a matter excluded from public view under another enactment

Regular Meeting of Council

The North Saanich Council will consider several bylaws for adoption, including the 2023 Financial Plan and new tax rates. The meeting also includes discussions on a funding agreement for the Mary Winspear Centre and a development variance permit for McDonald Park Road.

• Adoption of 2023 Financial Plan Bylaw No. 1560
• Adoption of 2023 Tax Rates Bylaw No. 1561
• Adoption of Water Rates and Regulation Bylaw No. 1562
• Adoption of Sanitary Sewer System Regulation Bylaw No. 1563
• Development Variance Permit for 10330 McDonald Park Road

Community Stewardship Commission

The Commission is reviewing a staff report regarding the 2015 Jubilee time capsule, which is currently stored in a records management room. Staff recommend opening the capsule to inventory and preserve its contents before moving it to the Council Chambers gallery for public display. The Commission is tasked with recommending whether Council should authorize these preservation steps and the $300 plaque creation.

• Staff Report CS-23-015 regarding the 50 Year Jubilee Time Capsule
• Proposed $300 cost for a new time capsule plaque
• Recommendation to move the capsule to the Council Chambers gallery area
• Discussion of archival preservation using silica gel and oxygen absorbers

Regular Meeting of Council

The North Saanich Council will review several bylaws regarding the 2023-2027 Financial Plan, tax rates, and water and sewer regulations. The meeting also includes discussions on a by-election, playground surfacing at Jubilee Park, and funding for the Parkland Track Replacement Project.

• 2023-2027 Financial Plan Bylaw No. 1560
• 2023 Tax Rates Bylaw No. 1561
• Water Rates and Regulation Amendment Bylaw No. 1562
• Sanitary Sewer System Regulation Amendment Bylaw No. 1563
• Jubilee Park playground rubber surfacing purchase from Swing Time Playgrounds & Parks

Board of Variance

The Board of Variance will review requests for setbacks and floor area relaxations at three different properties. These applications involve accessory buildings, farm residential footprints, and existing non-conforming structures.

• 9320 Ardmore Drive: Request to increase accessory building floor area by 59.3m2 and decrease side setback by 0.16m
• 577 Ardmore Drive: Request to decrease front setback from 7.6m to 0.17m and side setback from 3.0m to 0.64m
• 1710 Mills Road: Request to increase farm residential footprint and rear farm residence setbacks by 12m each

The Mayor's Official Community Plan Advisory Committee

The committee discussed incorporating climate data into the Official Community Plan and reviewing regional plans from Sidney and Central Saanich. Members also discussed the next steps for working groups following the termination of the MODUS contract.

• Discussion on climate change data and next steps
• Review of Town of Sidney Official Community Plan
• Review of District of Central Saanich Draft Official Community Plan
• Report on the launch of Working Groups
• Discussion regarding Provincial Housing Announcement

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee is reviewing the framework for upcoming working groups. The meeting included a presentation on the Doughnut Economics model and its application in other municipalities.

• Presentation on Doughnut Economics Model by M. Olsen
• Review of Official Community Plan working group Terms of Reference
• Establishment of working groups for Housing/Planning, Agriculture/Food, Climate/Environment, and Marine/Waterways
• Discussion of municipal presentations from Nanaimo and North Cowichan regarding OCP models

Regular Meeting of Council

The Council will consider a by-election date following a councillor's resignation and review funding requests for the Parkland Track Replacement Project. Additionally, the meeting includes discussions on playground equipment for Jubilee Park and the ratification of $33,804 in Grant in Aid requests.

• Saanich School District No. 63 funding request for Parkland Track Replacement Project phase 2
• Approval of playground rubber surfacing purchase for Jubilee Park
• Proposed date for the 2023 North Saanich By-election
• Ratification of $33,804 in Grant in Aid requests to various local societies
• Notice of Motion regarding Te'mexw Treaty Advisory Committee appointments

Special Meeting of Council (In Camera)

The Council is convening a special meeting to discuss a single item regarding personal information about an identifiable individual. This discussion will be held in camera pursuant to Section 90(1)(a) of the Community Charter.

• In-camera discussion regarding personal information of a municipal officer, employee, or agent

Special Meeting of Council

The North Saanich Council is meeting to discuss the 2023-2027 Financial Plan and options to lower a proposed 5.90% property tax increase. Staff have presented three scenarios that would reduce the tax increase by 1%, 0.5%, or 0.25% by adjusting infrastructure replacement funding.

• Proposed 5.90% property tax increase for 2023
• Option to reduce tax increase to 4.90% by cutting infrastructure reserve funding by 1%
• Option to reduce tax increase to 5.40% by cutting infrastructure reserve funding by 0.5%
• Option to reduce tax increase to 5.65% by cutting infrastructure reserve funding by 0.25%
• 7.6% increase in basic water rate and 6.4% change in annual sewer rate

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is reviewing updates to the regional Accessibility Plan Framework. The meeting also addressed a request from the Central Saanich Police Board to amend the committee's Terms of Reference to include police representation.

• Request to amend SPAAC Terms of Reference to include Central Saanich Police Service representation
• Review of Town of Sidney Draft Active Transportation Plan
• Discussion of Accessibility Plan Framework distribution to three municipalities
• Feedback on Jubilee Park engagement results

Special Committee of the Whole

The Special Committee of the Whole will review 22 grant applications from non-profit organizations. While $75,130 has been requested, the District has a total budget of $33,500 available for these grants.

• Review of 22 Grant in Aid applications
• Proposed $33,500 total grant budget
• 676 Kittyhawk Air Cadet Squadron request for $2,000
• African Heritage Association of Vancouver Island request for $10,000
• Maximum individual grant limit of $10,000

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee is reviewing the progress of the Official Community Plan (OCP) update. The meeting includes discussions on recommendations for the Mayor and the establishment of specific subject-matter working groups.

• Recommendations to Council to retain MODUS as consultants for the OCP review
• Establishment of Housing & Planning working group
• Establishment of Agriculture & Food working group
• Establishment of Climate & Environment working group
• Establishment of Marine & Waterways working group

Regular Meeting of Council

Council will consider options to reduce the 2023 tax increase and review the 2023-2027 Financial Plan. The meeting also includes discussions on playground equipment for Jubilee Park and a proposed annual budget for the Sandown Centre for Generative Agriculture.

• Approval of 2023-2027 Financial Plan and Operating Budget
• Purchase and installation of Jubilee Park playground equipment from Swing Time Playgrounds & Parks
• Proposed $125,000 annual budget for Sandown Centre for Generative Agriculture (SCRA)
• Approval of one full-time CUPE arborist position for the new Tree Protection Bylaw
• Allocation of $11,800 from reserve funding for Friends of North Saanich Parks

Budget Committee

The Committee is deliberating the District's draft five-year financial plan, including operating budgets and utility rates. Discussions include proposed staffing requests for an arborist and an engineering technologist. The meeting also covers tax rate distribution options and the 2023 capital plan.

• Draft 2023-2027 Financial Plan including operating and utility budgets
• Proposed 2023 budget request for an arborist position to support Tree Protection Bylaw No. 1548
• Proposed full-time equivalent Engineering Technologist position for Infrastructure Services
• $11.8 million 2023 Capital Plan
• Water utility rate increase of 7.6% over 2022

Special Committee of the Whole

The Committee will review the 2022 annual report and 2023-2027 business plan for the Sandown Centre for Regenerative Agriculture. The Circular Farm and Food Society is requesting a $125,000 annual operating budget and a 15-year lease extension for the 83-acre Sandown Agricultural Lands.

• Request for $125,000 annual operating budget from the Agricultural Reserve Fund
• Request for a 15-year lease with multiple 15-year renewable periods for 83 acres
• Proposal for a multi-year drainage, roads, irrigation, and soil remediation plan
• Review of the 2022 Sandown Long Term Operation results

Budget Committee

The Budget Committee is reviewing the draft five-year financial plan, which includes an $11.8 million capital plan. The proposal includes a 5.90% total property tax increase to cover municipal operations, policing, and infrastructure replacement. The meeting also covers capital and operating project plans, reserves, and surplus.

• Draft 2023-2027 Financial Plan including $11.8 million in capital projects
• Proposed 5.90% total property tax increase ($88 on an average residential property)
• 7.6% increase to the basic water rate
• 6.4% increase to the annual sewer rate
• Allocation of $831,500 in COVID-19 grant funds for revenue shortfalls and capital improvements

Regular Meeting of Council

The Council will review financial monitoring reports, investment strategies, and a $1.97 million contract for the McDonald Park Road Multi-Use Path. The agenda also includes decisions on non-farm use applications for Wain Road and Littlewood Road, and several bylaw contravention notices.

• Award of $1,978,008.00 contract to G&E Contracting LP for McDonald Park Road Multi-Use Path
• Application for $30,000 from the Community Emergency Preparedness Fund for fire department training
• Proposed allocation of up to 50% of District investment portfolio to Canaccord Genuity Socially Responsible Investment fund
• Non-farm use application for 1071 Wain Road
• Bylaw contravention notices for 2300 Canoe Cove Rd and 1375 McTavish Road

Special Meeting of Council (In Camera)

This special meeting is scheduled to be held in camera to discuss confidential matters. The council will address items related to law enforcement, potential litigation, and an investigation under the Ombudsperson Act.

• One item regarding law enforcement and potential litigation
• One item regarding law enforcement investigations
• One item regarding an investigation under the Ombudsperson Act

Community Stewardship Commission

The Commission is conducting its first meeting of the year to elect a Chair and Vice-Chair. Members will also appoint liaisons to the Community Agricultural and Community Planning Commissions.

• Election of the Chair and Vice-Chair
• Appointment of Commission liaisons to Agricultural and Planning Commissions
• Review of the 2021 Annual Report
• Review of the Community Stewardship Commission Bylaw 1389

CANCELLED The Mayor's Official Community Plan Advisory Committee

The scheduled meeting for February 21, 2023, has been cancelled. The provided agenda included discussions regarding the Official Community Plan review, including housing, agriculture, and climate action.

• Meeting cancellation for February 21, 2023

Board of Variance

The Board of Variance will consider two applications for zoning variances. One involves increasing the size and height of an accessory building for boat and car restoration, while the other concerns fence height and building setbacks.

• 8502 Lochside Drive: Variance to increase accessory building floor area from 125m2 to 160m2
• 8502 Lochside Drive: Variance to increase accessory building height from 5.6m to 6.2m
• 11333 Redbud Place: Variance to increase front yard fence height from 1.2m to 2.4m
• 11333 Redbud Place: Variance to decrease accessory building front yard setback from 7.6m to 0m

Community Planning Commission

The Community Planning Commission will hold its first meeting to elect a Chair and Vice-Chair. Members will also appoint liaisons to the Community Agricultural Commission and the Community Stewardship Commission.

• Election of Chair and Vice-Chair
• Appointment of liaison to Community Agricultural Commission
• Appointment of liaison to Community Stewardship Commission
• Information regarding ALC Decision for Green Waste Facility at 10180 Littlewood Road