Oak Bay public meetings in 2022

Council Meeting

Oak Bay Council will vote on adopting three utility rate bylaws (water, sewer, refuse) and receive a report on 2023-2027 Council Priorities, including approving Council Values and Priority Project Themes. They will also consider first three readings of a bylaw to create electric vehicle charging zones, and decide on a development variance permit and siting approval for 2072 Hampshire Road. A notice of motion proposes moving in-camera meetings and returning regular meetings to 7:00 PM.

• Adoption of Water Rate Amendment Bylaw No. 4828
• Adoption of Sewer User Charge Amendment Bylaw No. 4829
• Adoption of Refuse Collection and Disposal Amendment Bylaw No. 4830
• First, second, third reading of Streets and Traffic Bylaw No. 4831 for EV charging zones
• Approval of Development Variance Permit DVP00124 and Siting and Design APD00152 at 2072 Hampshire Road

Council Meeting - 12 Dec 2022 - 5:15

This Oak Bay Council meeting on December 12, 2022, is scheduled to immediately move into a closed session under Section 90(1)(a) of the Community Charter to discuss personal information about an individual being considered for a municipal position. The agenda contains no other business items, only the call to order, the motion to close, and adjournment.

• Motion to close meeting under Community Charter Section 90(1)(a) for discussion of personal information about a candidate for a municipal position

Council Meeting - 28 Nov 2022 - 5:15 PM

This is a procedural agenda for a Council meeting that consists of a call to order, a motion to close the meeting to discuss a personnel matter under Section 90(1)(a) of the Community Charter, and a motion to adjourn. No substantive decisions or discussions are listed on the open agenda.

• Motion to close meeting under Community Charter Section 90(1)(a) for discussion of personal information about an individual considered for a municipal position

Council Meeting

Oak Bay Council will consider the 2023 provisional police budget, options for repairing the District-owned house at 1538 Monterey Avenue (including rezoning for municipal offices), and several development variance permits and utility rate bylaws. The agenda also includes routine approvals of minutes, committee reports, and the 2023 meeting schedule.

• 2023 Oak Bay Police provisional budget approval
• 1538 Monterey Avenue: repairs ($190,000), renovations for residential occupancy ($125,000), rezoning for municipal offices, and office occupancy repairs ($320,000)
• Development Variance Permits: 2090 Penzance Road, 2359 Hamiota Street, and 2072 Hampshire Road
• Water Rate Amendment Bylaw No. 4828 (increase transfer to reserve by $121,000)
• Sewer User Charge Amendment Bylaw No. 4829 (increase transfer to reserve by $52,500)

Committee of the Whole

The Committee of the Whole is meeting to receive a report on financial processes, which outlines the District's budgeting, oversight, and financial policies. The agenda also includes public comment, delegations from Alveole Beekeeping and the Royal McPherson Theatres Society, and adoption of previous minutes. No major decisions or public hearings are scheduled.

• Receive report 'Council Orientation - Financial Processes' by Director of Financial Services
• Delegation from Alveole Beekeeping (Liam Cobbe, Senior Beekeeper)
• Delegation from Royal McPherson Theatres Society (Franz Lehrbass, Executive Director)
• Adoption of Committee of the Whole minutes from June 20, 2022

Heritage Commission

The Commission will review a Heritage Alteration Permit to remove damaged stairs at the 'Annandale' property for safety. Members will also discuss heritage plaque policies and the 2023 Work Plan.

• Heritage Alteration Permit HAP00024 for 1587/1595 York Place
• Discussion on heritage plaque installation at 2264 Windsor Road
• Review of the Draft 2023 Work Plan
• Discussion regarding heritage plaque policies and procedures

Closed Council Meeting

This is a closed council meeting under Community Charter Section 90(1)(a) to discuss personal information about an individual considered for a municipal position. The agenda contains only procedural items: a motion to close the meeting and a motion to adjourn. No public decisions or discussions are listed.

• Closed meeting under Community Charter Section 90(1)(a) for personnel matter
• Motion to close meeting
• Motion to adjourn

Council Meeting

The Council is considering a grant application for deer management research and an increase in tourism spending. Other items include approving official election results and discussing new council priority themes.

• Grant application for deer management research up to $37,906
• Proposed $60,000 increase to Oak Bay Tourism spending
• Receipt of official 2022 election results and ballot accounting
• Development Variance Permit for 2359 Hamiota Street
• Development Variance Permit for 2090 Penzance Road

Advisory Design Panel

The Advisory Design Panel will review a combined siting and design application and development variance permit for a four-lot bare land strata subdivision at 2072 Hampshire Road. The proposal includes four new single-family homes and requests variances for front yard paved surface coverage on one lot and a free-standing sign in a residential zone. The panel will make a recommendation to Council on whether to approve, approve with conditions, or deny the application.

• Four new single-family homes proposed as bare land strata subdivision at 2072 Hampshire Road
• Variance to allow 48.2% front yard paved surface on Lot 3 (permitted 25%)
• Variance to allow free-standing sign 'Hampshire Mews' in RS-5 zone
• Lots range from 611 to 709 m²; homes 230.6–253.5 m² gross floor area
• Property on Community Heritage Register; original farmhouse demolished in 2022

Advisory Planning Commission - 01 Nov 2022 - Cancelled

This meeting of the Oak Bay Advisory Planning Commission, scheduled for November 1, 2022, was cancelled. The agenda contains only procedural items such as adoption of minutes and agenda approval, with no substantive land use or planning matters listed.

• Meeting cancelled
• No substantive items on agenda

Advisory Design Panel

The Advisory Design Panel will review a combined siting and design application and development variance permit for 2072 Hampshire Road, proposing a four-lot bare land strata subdivision with four new single-family homes. The panel will make a recommendation to Council on whether to approve the project, approve with design considerations, or deny it. The agenda also includes adoption of the September 6, 2022 minutes and routine administrative items.

• Four new single-family homes proposed at 2072 Hampshire Road, with lot areas from 611 to 709 m²
• Variance requested to allow 48.2% front yard paved surface coverage on lot 3 (bylaw allows 25%)
• Variance requested for a free-standing sign in a residential zone, advertising 'Hampshire Mews'
• Property is on Oak Bay's Community Heritage Register; original farmhouse demolished in 2022
• Adoption of minutes from September 6, 2022 meeting

Board of Variance

The Oak Bay Board of Variance will hold a quasi-judicial hearing to consider one application: a variance to legalize the non-conforming roof height of a recently built garage at 785 Island Road. The applicant cites a builder's error in foundation placement as the cause of undue hardship. The board will also approve the agenda and adopt minutes from its July 20, 2022 meeting.

• Variance application BOV00021 for 785 Island Road to permit garage roof height of 4.71 m instead of the permitted 4.60 m (0.11 m variance)
• Approval of agenda for September 28, 2022 meeting
• Adoption of minutes from July 20, 2022 Board of Variance meeting

Council Meeting - 5:15 PM

This Oak Bay Council meeting is scheduled to immediately close to the public under the Community Charter to discuss personnel matters, potential land acquisition or disposition, and litigation. The agenda contains no public business items beyond the motion to close and adjourn.

• Motion to close meeting under Community Charter Section 90(1)(a), (e) and (g)
• Discussion of personal information about a municipal officer, employee, or appointee
• Discussion of land acquisition, disposition, or expropriation
• Discussion of litigation or potential litigation

Special Closed Council Meeting

This is a special closed council meeting with no public business on the agenda. Council will vote to close the meeting under Community Charter Section 90(1)(i) to discuss advice subject to solicitor-client privilege, then adjourn.

• Motion to close meeting under Community Charter Section 90(1)(i) for solicitor-client privileged advice

Parks, Recreation, and Culture Committee

This is the first meeting of the Parks, Recreation, and Culture Committee, focused on orientation. The agenda includes staff liaison updates, a review of the committee's Terms of Reference and the Committee and Commission Policy, and scheduling future meetings. No substantive decisions or public hearings are on the agenda.

• Review of Parks, Recreation and Culture Committee Terms of Reference (approved April 11, 2022)
• Review of Committee and Commission Policy (amended November 2021)
• Discussion of meeting schedule and next meeting date

Special Council Meeting

Oak Bay Council is holding a special meeting to act on items from a closed session, including a lease for the Inter-Cultural Association and a five-year marina lease with Oak Bay Marine Group. They will also consider several bylaws, an active transportation program funding increase, and a motion to reimburse Councillor Ney's legal fees.

• Lease with Inter-Cultural Association of Greater Victoria for 1531 Hampshire Road at $900/month until Aug 31, 2025
• Five-year lease with Oak Bay Marine Group for Oak Bay Marina operation
• Bylaw 4825 Zoning Amendment – third reading and adoption
• Bylaw 4826 Driveway Access, 4827 Building and Plumbing, 4824 Land Use Fees, 4823 Parking Facilities – adoption
• Reimburse Councillor Ney $3,681.89 in legal fees

Special Closed Council Meeting

This is a special closed council meeting. The only substantive item is a motion to close the meeting to the public under Section 90(1)(e) of the Community Charter to discuss the acquisition, disposition, or expropriation of land or improvements, where disclosure could harm the municipality's interests. No decisions or discussions are open to the public.

• Motion to close meeting under Community Charter Section 90(1)(e) for land acquisition, disposition, or expropriation

Heritage Commission - 20 Sep 2022 - CANCELLED

The Heritage Commission meeting scheduled for September 20, 2022, has been cancelled. No items were discussed or decided.

CANCELLED Special Council Meeting

The District of Oak Bay issued a notice that the Committee of the Whole meeting is cancelled and replaced by a Special Council meeting. The meeting will address transportation, fire services, and several bylaws including zoning and secondary suites.

• Active Transportation Program Charter & Options
• Fire Services Review / Master Plan Update
• CRD Bylaw No. 4506 – Regional Parks Loan Authorization Bylaw No. 1, 2022
• Bylaw No. 4818 and 4819 regarding 1391 Oliver Street
• Six bylaws related to Secondary Suites

CANCELLED Special Closed Council Meeting

This special council meeting was cancelled. It had been scheduled to discuss a closed-session item under Community Charter Section 90(1)(e), relating to land acquisition, disposition, or expropriation, where disclosure could harm municipal interests.

• Closed session under Section 90(1)(e) for land matters
• Meeting cancelled

Special (Closed) Council Meeting

This is a special closed council meeting where members will discuss items exempt from public disclosure under the Community Charter, including personal information about a potential municipal employee, land acquisition or disposition, solicitor-client privileged advice, and preliminary negotiations for a municipal service. The meeting is expected to be closed to the public and then adjourned.

• Motion to close meeting under Community Charter Section 90(1)(a), (e), (i), and (k)
• Discussion of personal information about an individual considered for a municipal position
• Discussion of land acquisition, disposition, or expropriation
• Receipt of solicitor-client privileged advice
• Preliminary negotiations for a proposed municipal service

Public Hearing

Oak Bay Council is holding a public hearing to consider Zoning Bylaw Amendment No. 4825, which would permit secondary suites in all RS (One-Family Residential) zones. The hearing is part of a broader program to legalize and regulate secondary suites, with related changes to other bylaws. Public comments will be received before Council decides on the amendment.

• Zoning Bylaw Amendment No. 4825 to allow secondary suites in all RS zones
• Owner occupancy required for secondary suites
• One additional off-street parking space required for secondary suites
• Complaint-based enforcement program for secondary suites
• Registration/tracking system for secondary suites to be developed

CANCELLED Advisory Planning Commission

The Advisory Planning Commission meeting scheduled for September 6, 2022, has been cancelled. No items were discussed or decided.

• Meeting cancelled

Advisory Design Panel

The Advisory Design Panel is evaluating two development applications to provide design recommendations to Council. The items include a new single-family home in the Uplands and exterior alterations to a multi-unit building.

• Uplands Siting and Design application (ADP00151) for a new single-family home at 3080 Beach Drive
• Development Permit application (DP000040) for exterior alterations at 1787 Elgin Road (Elgin Gardens)
• Proposed demolition of existing home, garage, and shed at 3080 Beach Drive
• Proposed construction of a 481.12 m2 two-storey home and 38.45 m2 accessory building at 3080 Beach Drive

Council Meeting - 5:15 PM - 25 Jul 2022 CANCELLED

The July 25 regular council and in-camera meetings are cancelled. A special council meeting is scheduled for July 18 to consider a development variance permit, several zoning and other bylaws, and other administrative matters.

• Development Variance Permit – 2335 Estevan Avenue
• Zoning Amendment Bylaw – 2367 Estevan Avenue
• Zoning Amendment Bylaw – 1391 Oliver Street
• Heritage Designation Bylaw – 1391 Oliver Street
• Bylaw No. 4822 – Council Remuneration Bylaw

Special Council Meeting

Oak Bay Council is holding a special meeting to decide on several infrastructure and planning items. Key actions include authorizing a construction contract for the Dalhousie sanitary and storm replacement (up to $1,550,000), receiving the Facilities Master Plan update, and advancing multiple bylaws related to secondary suites, zoning, and administrative functions. The meeting also includes reports from closed sessions on property leases and repairs.

• Authority to award Dalhousie Sanitary and Storm Replacement contract up to $1,550,000
• Secondary Suite Program Implementation: first/second readings for zoning bylaw, public hearing set for Sept 8, 2022
• Development Variance Permit DVP00121 for 2335 Estevan Avenue
• Zoning amendment and heritage designation for 1391 Oliver Street (Bylaws 4818, 4819)
• Adoption of Bylaws 4820-4822 (delegation, tax collection, council remuneration)

Committee of the Whole - 18 Jul 2022 - CANCELLED

This notice announces the cancellation of the July 18 Committee of the Whole meeting and the July 25 in-camera and regular council meetings. A special council meeting is scheduled for July 18 at 6:00 p.m. in Council Chambers to consider several bylaws and a development variance permit.

• Development Variance Permit – 2335 Estevan Avenue
• Zoning Amendment Bylaw – 2367 Estevan Avenue
• Zoning Amendment Bylaw – 1391 Oliver Street
• Heritage Designation Bylaw – 1391 Oliver Street
• Bylaw No. 4823 – Parking Facilities Amendment Bylaw

Public Hearing

Oak Bay Council is holding a public hearing to consider a zoning amendment and heritage designation for 1391 Oliver Street. The proposal would subdivide the property into two lots, with a site-specific zone (RS-5B) to allow the existing 1912 home to remain on a non-conforming lot, and a new conforming lot for a future dwelling. The hearing will receive public comments before Council decides on the bylaws.

• Zoning Bylaw Amendment No. 4818, 2022 (1391 Oliver Street)
• Heritage Designation Bylaw No. 4819, 2022 (1391 Oliver Street)
• Subdivision into two lots; new RS-5B zone for existing home lot
• Heritage Commission recommendation (June 21, 2022)
• 219 Covenant to protect mature Garry oak tree

Police Board

The Oak Bay Police Board is meeting to receive routine reports, including the chief constable's monthly update, overtime reports for May and June, and accountability reports. The board will also consider receiving a submission from the BC Office of the Human Rights Commissioner to the Special Committee on Reforming the Police Act. The meeting will close with a motion to adjourn into a closed session for personnel issues.

• Receive BC Office of the Human Rights Commissioner submission on reforming the Police Act
• Receive accountability reports for May and June 2022
• Receive monthly overtime reports for May and June 2022
• Chief constable's update: two new officers hired, one resignation
• Closed session for personnel issues

Advisory Planning Commission

The Oak Bay Advisory Planning Commission is meeting to discuss the Infill Housing Strategy, including an engagement summary, draft guiding principles, and key directions. The commission will also adopt the June 7, 2022 minutes, approve the agenda, and appoint a vice chair. The meeting is primarily a discussion and update, with no final decisions expected on the strategy.

• Infill Housing Strategy – Engagement Summary, Draft Guiding Principles and Key Directions (report dated June 15, 2022)
• Appointment of Vice Chair (to December 31, 2022)
• Adoption of June 7, 2022 minutes
• Approval of July 5, 2022 agenda

CANCELLED - Virtual Town Hall

This meeting agenda announces that the Virtual Town Hall scheduled for June 30, 2022 has been cancelled. No decisions or discussions are scheduled. The District encourages residents to connect with Council via email or at community events this summer.

• Virtual Town Hall on June 30, 2022 cancelled
• Council contact email provided: [email protected]
• Residents directed to connect.oakbay.ca, social media, and RSS feeds for updates

Council Meeting

Oak Bay Council will decide on several key items, including submitting a grant application for the Uplands Sewer Separation Project, approving the 2021 Annual Report, and considering next steps for the Infill Housing Strategy. They will also vote on bylaw amendments, development permits, and a motion to study home-based business rules.

• Grant application to UBCM Strategic Priorities Fund for Humber Catchment phase of Uplands Sewer Separation Project
• Approval of 2021 Annual Report
• Adoption of Elections and Voting Amendment Bylaw No. 4815
• Adoption of Subdivision and Development Bylaw Amendment No. 4816
• Motion to study home-based business rules

Committee of the Whole

The Committee of the Whole will discuss and provide direction on several items: options to reduce noise from the Carnarvon Park pickleball courts, approval of a sidewalk patio expansion governance review, a detailed design for traffic calming on McNeill Avenue, and adding five full-time positions to improve infrastructure project delivery. The agenda also includes routine approval of minutes and public comment.

• Carnarvon Park pickleball court sound mitigation options
• Sidewalk Patio Expansion Program governance review
• McNeill Avenue traffic calming detailed design for 2023 capital program
• Creation of 5 full-time equivalent positions for infrastructure delivery
• Adoption of May 16, 2022 Committee of the Whole minutes

Special Closed Council Meeting- 5:15 PM

This is a special closed council meeting. Council will consider rescinding first and second readings of Zoning Amendment Bylaw No. 4817 for 2367 Estevan Avenue to comply with new notice requirements under the Local Government Act. After that, the meeting will close to the public to discuss personnel, land, legal advice, and preliminary service negotiations.

• Rescind first and second reading of Zoning Amendment Bylaw No. 4817, 2022 for 2367 Estevan Avenue
• Motion to close meeting under Community Charter Section 90(1)(a), (e), (i), (k)

Special Committee of the Whole

The Committee of the Whole is receiving a report on the Infill Housing Strategy, including engagement summaries from two public rounds and draft guiding principles and key directions. Council will provide comment on these drafts before a final round of engagement in July and a final strategy in September. The agenda also includes routine items like approval of the agenda, verbal reports, and public comment.

• Infill Housing Strategy engagement summary and draft principles for comment
• Draft key directions include permitting townhouses, triplexes, duplexes, large lot subdivision, heritage conversion, and detached suites in all established neighbourhoods
• Possible zoning and parking bylaw amendments, including removing covered parking requirements
• Incentives for family-sized units (3+ bedrooms) and purpose-built rentals
• Future phase may include low-rise apartments, multiplexes, and secondary suites

Advisory Design Panel

The Advisory Design Panel will review an application to build a new single-family home at 2777 Dover Road in the Uplands. Staff found the proposal conforms to guidelines, and the panel will recommend approval, approval with conditions, or denial to Council. The agenda also includes adopting previous minutes and staff updates.

• New two-storey home with 5,625 sq ft floor area at 2777 Dover Road
• Accessory buildings: gazebo (204 sq ft) and storage shed (96 sq ft)
• Existing 1956 home demolished; lot zoned RS-2
• Staff review confirms conformance with Uplands Design Guidelines and bylaws
• Adoption of May 3, 2022 minutes

Council Meeting - 5:15 PM

This agenda is a cancellation notice. The Regular Closed Council meeting scheduled for May 24, 2022, at 5:15 PM has been cancelled. No items will be discussed or decided.

• Regular Closed Council meeting cancelled

Heritage Commission

The Oak Bay Heritage Commission is meeting to discuss a draft outreach letter to property owners about adding homes to the Community Heritage Register, based on properties identified in Stuart Stark's book. They will also hear a guest speaker on insuring heritage properties and review their work plan. The meeting includes routine adoption of minutes and agenda approval.

• Discussion of draft outreach letter to property owners about Community Heritage Register
• Guest speaker Stefan Tirschler on insuring heritage properties
• Work plan updates including Heritage BC Conference Fall 2022
• Adoption of April 19, 2022 minutes
• Next meeting scheduled for June 21, 2022

Committee of the Whole

The Committee of the Whole will receive a presentation on tsunami hazard exposure from Associated Engineering, consider a late Grant in Aid application from the Mill Bay and District Conservation Society, and adopt minutes from previous meetings. Public comment is also scheduled.

• Presentation on tsunami hazard exposure by David Forde, Associated Engineering
• Grant in Aid application from Mill Bay and District Conservation Society
• Adoption of minutes from March 21, March 24, and April 19, 2022 meetings
• Public comment and question period

Council Meeting

Oak Bay Council will consider awarding a $518,667 contract for Phase 2 of the Windsor Road Sewer Replacement to Ralmax Contracting Ltd., approve the 2021 financial statements, and allocate the 2021 budget surplus to various reserves. The meeting also includes adoption of several bylaws, including the 2022-2026 Financial Plan, Tax Rates, and Boulevard Frontage Tax Rates, plus a heritage alteration permit and a development permit for a new home at 3150 Tarn Place.

• Tender award: $518,667 to Ralmax Contracting Ltd. for Windsor Road Sewer Replacement Phase 2
• Approval of 2021 Financial Statements and allocation of surplus: $1,588,567 to Capital Works Reserve, $6,247,616 to Infrastructure Renewal Reserve, and other reserve allocations
• Adoption of Bylaw No. 4811 (2022-2026 Financial Plan), Bylaw No. 4812 (Tax Rates), and Bylaw No. 4813 (Boulevard Frontage Tax Rates)
• Heritage Alteration Permit HAP00022 for 1265 Roslyn Road to alter two interior features
• Development Permit DP000036 for a new single-family home at 3150 Tarn Place in the Uplands area

Council Meeting - 5:15 PM

This Council meeting consists solely of a motion to close the public portion under Community Charter provisions to discuss personnel, land acquisition/disposition, legal advice, and preliminary service negotiations, followed by adjournment. No public business is scheduled.

• Motion to close meeting under Community Charter Section 90(1)(a), (e), (i), (k) and 91(2)(i)(ii)
• Closed session topics: personal information about officer/employee candidates, land acquisition/disposition, solicitor-client privileged advice, preliminary municipal service negotiations

Council Meeting

This is a special council meeting with a single substantive item: a motion to close the meeting to the public under the Community Charter. The closed session will cover land acquisition or disposition, solicitor-client privileged advice, and preliminary negotiations for a municipal service. No public decisions or discussions are scheduled.

• Motion to close meeting under Community Charter Section 90(1)(e), (i), (k) and 91(2)(a)(i)(ii)
• Closed session topics: land acquisition/disposition, legal advice, preliminary service negotiations

Advisory Planning Commission

The Advisory Planning Commission meeting scheduled for May 3, 2022 at 2:00pm has been cancelled. No items were discussed or decided.

• Meeting cancelled

Council Meeting

Oak Bay Council will consider approving a $10,000 Grant in Aid for the Vancouver Island South Film and Media Commission and a list of other community grants, adopt several bylaws including the 2022-2026 Financial Plan, and give readings to a checkout bag regulation bylaw and a boulevard frontage tax rates bylaw. The meeting also includes a development permit for exterior alterations at 1203 Beach Drive and a report on the appointment of a new Chief Election Officer.

• Grant in Aid: $10,000 to Vancouver Island South Film and Media Commission; other grants ranging from $500 to $6,200 to 20 local organizations
• Development Permit DP000039 for exterior alterations to multi-family building at 1203 Beach Drive
• Adoption of Driveway Access Amendment Bylaw No. 4809
• Adoption of Parks, Recreation & Culture Fees and Charges Amendment Bylaw No. 4814
• Second and third reading of 2022-2026 Financial Plan Bylaw No. 4811

Special Committee of the Whole

The Special Committee of the Whole is meeting to discuss and decide on the assignment of values to Grant in Aid applicants and approve the average for 2022. The agenda includes only this substantive item, along with routine procedural matters like agenda approval and adjournment.

• Grant in Aid - Assignment of Values to Applicants and Approval of Average

Council Meeting - 5:15 PM

This is a closed Council meeting. The open portion will consist of a call to order and a vote to close the meeting to the public under Community Charter Section 90(1)(e) to discuss the acquisition, disposition, or expropriation of land. No other business is listed on the agenda.

• Motion to close meeting under Community Charter Section 90(1)(e) for land acquisition, disposition, or expropriation discussion

Advisory Planning Commission

The Oak Bay Advisory Planning Commission is meeting to approve the agenda and adopt the minutes from March 1, 2022. The main item is an update from the project manager on the Infill Housing Project, which aims to identify infill housing options for Oak Bay. The meeting also includes staff and council liaison updates, and scheduling the next meeting for May 3, 2022.

• Infill Housing Project update from project manager
• Adoption of March 1, 2022 minutes
• Approval of April 5, 2022 agenda
• Next meeting scheduled for May 3, 2022

Advisory Design Panel

The Advisory Design Panel will review a development permit application for exterior alterations to the Harrogate Apartments at 1203 Beach Drive, including combining two top-floor units, replacing a dormer, and restoring carport trim. The panel will make a recommendation to Council on the application's design merits. The agenda also includes an informational presentation on an infill housing project and discussion of potential Uplands Design Guidelines updates.

• Development Permit DP000039 for 1203 Beach Drive (Harrogate Apartments) – exterior alterations
• Infill housing project presentation and discussion (information only)
• Discussion on possible updates to Uplands Design Guidelines
• Adoption of March 1, 2022 minutes
• Next meeting scheduled for May 3, 2022

Special Closed Council Meeting

This is a special closed Council meeting. The only substantive item is a motion to close the meeting to the public under Section 90(1)(a) of the Community Charter to discuss personal information about an individual being considered for a municipal position. The agenda contains no other business.

• Motion to close meeting under Community Charter Section 90(1)(a) for personnel discussion
• Meeting held at Council Chambers, 2167 Oak Bay Avenue

Special Closed Council Meeting

This is a special closed Council meeting. Council will convene in open session, vote to close the meeting to the public under Community Charter Section 90(1)(m), and then discuss matters exempt from public disclosure under the Freedom of Information and Protection of Privacy Act, specifically relating to intergovernmental relations or negotiations. No decisions or public discussion are scheduled.

• Motion to close meeting under Community Charter Section 90(1)(m)
• Discussion of matters under FOIPPA Section 16 (disclosure harmful to intergovernmental relations or negotiations)

Special Closed Council Meeting

This is a special closed Council meeting. Council will convene in open session, vote to close the meeting to the public, and then discuss items under the Community Charter, including land acquisition or disposition, solicitor-client privileged advice, and preliminary negotiations for a municipal service. No decisions or details on these matters are available in the agenda.

• Motion to close meeting under Community Charter Section 90(1)(e), (i), and (k)
• Discussion of acquisition, disposition, or expropriation of land
• Receipt of solicitor-client privileged advice
• Preliminary negotiations for proposed municipal service

Council Meeting

Oak Bay Council will consider the 2022-2026 Financial Plan, approve grants and fee-for-service agreements, and decide on several development and heritage permits. The agenda includes routine approvals of minutes and committee reports, plus a motion to develop a debt management policy.

• 2022-2026 Financial Plan Bylaw preparation
• Grants: $7,000 to Oak Bay Tea Party Society, $3,000 to Chinese Consolidated Benevolent Association
• Fee-for-service agreements with Chinese Consolidated Benevolent Association, Oak Bay Volunteer Society, South Island Prosperity Partnership
• Development permits: 3150 Tarn Place (rescind denial), 3465 Beach Drive, 640 Beach Drive
• Heritage Alteration Permit HAP00019 for Annandale Rock Walls at 1561 York Place

Council Meeting - 5:15 PM

This Council meeting is scheduled to open briefly, then immediately vote to close to the public under Community Charter Section 90(1) for discussions involving personal information about a municipal position, solicitor-client privileged advice, and a matter excluded under another enactment (noted as Personal Information - FOI). No other business is listed; the agenda is otherwise procedural.

• Motion to close meeting under Community Charter Section 90(1)(a), (i), and (m)
• Discussion of personal information about an individual considered for a municipal position
• Receipt of solicitor-client privileged advice
• Matter excluded from public under another enactment (Personal Information - FOI)

Special Committee of the Whole - Virtual Town Hall

This is a special Committee of the Whole meeting structured as a virtual town hall, not a decision-making session. Council invites residents to ask questions and share ideas via open mic or in advance by email. The meeting will be recorded for those who cannot attend.

• Open-mic format for community questions and ideas
• Questions can be submitted in advance to [email protected]
• In-person attendance at Municipal Hall available by registration due to COVID-19 limits
• Meeting will be recorded

Special Council Meeting (Closed)

This is a special closed meeting of Oak Bay Council. The only substantive item is a motion to close the meeting to the public under Section 90(1)(c) of the Community Charter to discuss labour relations or other employee relations. No other business is listed.

• Motion to close meeting under Community Charter Section 90(1)(c) for labour relations discussion

Police Board

The Oak Bay Police Board is meeting to receive the results of a community survey on policing priorities, along with updates on the strategic plan, accountability, overtime, and major crime investigations. The board will also consider a report on police board governance training and may move to a closed session for personnel issues.

• Community survey results: 475 respondents rated overall impression of OBPD at 8.4/10; 97% feel safe in Oak Bay
• Accountability Report for February 2022 to be received
• Overtime Report for February 2022 to be received
• 2021 Annual Report on Major Crime Investigations to be received
• Watson Report on Police Board Governance Training to be considered

Committee of the Whole

The Oak Bay Committee of the Whole is meeting to consider adopting minutes from previous meetings and to receive a report recommending approval of the draft Terms of Reference for the Parks, Recreation and Culture Advisory Committee, along with a draft Arts Laureate position description. The agenda also includes public comment and new business items. No other substantive decisions are listed.

• Draft Terms of Reference for Parks, Recreation and Culture Advisory Committee
• Draft Arts Laureate position description
• Adoption of minutes from December 9, 2021 Virtual Town Hall and January 17, 2022 Committee of the Whole
• Adoption of minutes from February 10, 17, and 24, 2022 Financial Planning meetings

Special Council Meeting - 15 Mar 2022 - CANCELLED

This special council meeting of the District of Oak Bay was cancelled. The agenda had been set for March 15, 2022, at 6:00 p.m. in Council Chambers, with a portion closed to the public for labour relations or other employee relations under Community Charter Section 90(1)(c). No decisions or discussions are scheduled.

• Meeting cancelled
• Closed session planned for labour/employee relations (Section 90(1)(c))
• Open portion to be broadcast at Oak Bay Municipal Hall, 2176 Oak Bay Avenue

Closed Council Meeting - 5:15 PM

This is a closed Council meeting. Council will convene in open session only to vote on a motion to close the meeting to the public, citing the Community Charter for discussions involving personal information about municipal officers/employees, individuals considered for municipal awards or anonymous gifts, and labour or employee relations. No public decisions or discussions are scheduled.

• Motion to close meeting under Community Charter Section 90(1)(a), (b), and (c)
• Discussion of personal information about identifiable individuals for municipal positions
• Discussion of personal information about individuals considered for municipal awards or anonymous gifts
• Discussion of labour relations or other employee relations

Advisory Planning Commission

The Advisory Planning Commission will hear a consultant presentation on the Oak Bay Infill Housing Study, covering housing types like duplexes, triplexes, and laneway houses, and will discuss governance options and an engagement plan. The meeting also includes routine approval of the agenda and adoption of the February 1, 2022 minutes.

• Consultant presentation on Infill Housing Strategy, including options for duplexes, triplexes, detached suites, heritage conversions, lot subdivision, and townhouses
• Discussion of trade-offs such as parking and greenspace, and resident input on these choices
• Review of engagement plan for public input on infill housing
• Adoption of minutes from February 1, 2022 meeting

Advisory Design Panel

The Advisory Design Panel will consider two siting and design applications for new single-family homes at 640 Beach Drive and 3275 Ripon Road, and provide recommendations to Council. The agenda also includes approval of the agenda and adoption of the February 1, 2022 minutes.

• Siting and Design ADP00145 – 640 Beach Drive: new 388.8 m2 single-family home with attached garage, subject to a heritage covenant
• Uplands Siting and Design ADP00143 – 3275 Ripon Road: new single-family home, staff found conformance with bylaws and Uplands Design Guidelines
• Adoption of minutes from February 1, 2022 meeting

Closed Council Meeting - 5:15 PM

This is a closed Council meeting. The only substantive action is a motion to close the meeting to the public under Section 90(1)(m) of the Community Charter, which allows exclusion for matters under another enactment. No public business is scheduled.

• Motion to close meeting under Community Charter Section 90(1)(m)

Special Committee of the Whole (Budget)

The Special Committee of the Whole (Budget) is meeting to review and discuss the Draft 2022-2026 Financial Plan (Version 2), which outlines proposed expenditures, funding sources, and capital projects. The meeting is a budget deliberation session, not a final decision point; the plan will require adoption of a Financial Plan Bylaw by May 15. Public input is not normally allowed at special meetings, but Council will vote on a motion to amend the agenda to permit it.

• Carryover of $200,000 for incomplete 2021 Transportation Safety Capital Program projects
• Provincial grant of $30,400 for a deer management study (total project cost $60,650)
• Grant-contingent capital project for Tod House under the 150 Time Immemorial Grant Program
• Increase of $22,500 for OBRC facilities maintenance to replace arena and indoor sports field lighting
• Addition of $300,000 for Henderson Court resurfacing in 2026

Police Board

The Oak Bay Police Board is meeting to receive routine reports including the Chief Constable's monthly update, an overtime report, and a strategic plan update. They will also review the 2021 annual report on experienced applicant hires from out of province and a police stops audit covering 2019-2021. The meeting will adjourn into closed session for personnel issues.

• 2021 Annual Report on Experienced Applicant Hires From Out of Province lists two hires: Constable Jason Jewkes and Constable Kevin Diachina
• Police Stops Audit 2019-2021 shows street checks dropped from 121 in 2019 to 5 in 2020 and 0 in 2021
• January 2022 overtime report: 51 hours worked, 35 recoverable
• Accountability Report for January 2022: 1 new OPCC complaint, 2 ongoing
• Strategic Plan Update includes community consultation survey

Special Committee of the Whole (Budget)

The Special Committee of the Whole (Budget) is meeting to review the draft 2022-2026 Financial Plan (Version 2) and receive presentations on the budget process and the Greater Victoria Public Library. The committee will also discuss the capital plan for several departments. The agenda includes a motion to allow public input at this special meeting.

• Draft 2022-2026 Financial Plan (Version 2) presented
• Greater Victoria Public Library presentation
• Capital plan review for Corporate Administration, Financial Services and IT, Fire and Emergency Services, Engineering and Public Works, Parks, Recreation and Culture
• Carryover of $200,000 for Transportation Safety Program
• Provincial grant of $30,400 for Deer Management Study

Special Council Meeting

This is a special council meeting that will start in open session only to vote on closing to the public. Council will then discuss items under Community Charter sections covering land acquisition or disposition, solicitor-client privileged advice, and early-stage negotiations for a municipal service. No public decisions or discussions are listed on the agenda.

• Motion to close meeting under Community Charter Section 90(1)(e) for land or improvement acquisition/disposition
• Motion to close under Section 90(1)(i) for solicitor-client privileged advice
• Motion to close under Section 90(1)(k) for early-stage municipal service negotiations

Heritage Commission

The Oak Bay Heritage Commission will review a Heritage Alteration Permit application (HAP00021) for the protected heritage property at 2564 Heron Street (Tod House), which proposes exterior repairs to stabilize the historic building. The Commission will provide comments and a recommendation to Council on whether to approve or deny the permit. The agenda also includes routine items such as approving the agenda, adopting minutes from the January 18, 2022 meeting, and discussing Heritage BC webinars.

• Heritage Alteration Permit HAP00021 for 2564 Heron Street (Tod House) — exterior restoration including roof, chimneys, and repainting
• Recommendation to Council on approval or denial of HAP00021
• Adoption of minutes from January 18, 2022 Heritage Commission meeting
• Discussion of Heritage BC webinars for professional development
• Next meeting scheduled for March 15, 2022

Closed Council Meeting - 5:15 PM

This is a closed Council meeting held electronically. Council will vote to close the meeting to discuss personal information about an individual considered for a municipal position, then adjourn. No other business is on the agenda.

• Motion to close meeting under Community Charter Section 90(1)(a) for personnel matter

Special Committee of the Whole (Budget)

The Special Committee of the Whole is meeting to review the draft 2022-2026 Financial Plan, including revenue discussions, council priority initiatives, and operating department summaries. The committee will also vote on whether to allow public input at this special meeting. The agenda is primarily a budget deliberation session, with no final decisions expected at this stage.

• Draft 2022-2026 Financial Plan (Version 1) presented
• Revenue discussion
• Council priority initiatives
• Operating department summaries: Police Services, Police Capital Budget, Corporate Administration, Administrative and Residential Facilities, Financial Services and IT, Fire and Emergency Services, Community Building and Planning
• Motion to amend agenda to include public participation

Special Council Meeting

This is a special council meeting with a single substantive item: a motion to close the public portion under Community Charter sections 90(1)(e) and (k) to discuss land acquisition/disposition and early-stage municipal service negotiations. The rest of the agenda is procedural (call to order, adjournment).

• Motion to close meeting under Community Charter Section 90(1)(e) for land acquisition/disposition
• Motion to close meeting under Section 90(1)(k) for municipal service negotiations

Advisory Design Panel

The Advisory Design Panel will review two development applications: a 4-storey, 14-unit multi-family building at 2326 Oak Bay Avenue and a renovation at 3465 Beach Drive. The panel will provide comments and recommendations to Council on design conformance with District guidelines. The agenda also includes routine approval of minutes and updates.

• Development Permit DP000038 for 14-unit building 'The Quest' at 2326 Oak Bay Avenue
• Uplands Siting and Design ADP00144 & Development Permit DP000037 for renovation at 3465 Beach Drive
• Approval of agenda and adoption of January 4, 2022 minutes
• Staff and Council liaison updates

Advisory Planning Commission

The Advisory Planning Commission will review two development applications: a proposed 4-storey, 14-unit multi-family building at 2326 Oak Bay Avenue requiring a zoning bylaw amendment and development permit, and a renovation of an existing single-family home at 3465 Beach Drive requiring a hazardous conditions development permit. The commission will provide recommendations to Council on both items. The agenda also includes routine approval of the agenda and adoption of the January 4, 2022 minutes.

• Zoning Bylaw Amendment (ZON00040) and Development Permit (DP000038) for 14-unit 'The Quest' at 2326 Oak Bay Avenue
• Development Permit (DP000037) for renovation at 3465 Beach Drive under Hazardous Conditions guidelines
• Demolition of existing single detached dwelling at 2326 Oak Bay Avenue
• Adoption of January 4, 2022 meeting minutes
• Next meeting scheduled for March 1, 2022

Council Meeting - 7:00PM

Oak Bay Council is meeting to consider a development permit and variance for a new 3-storey mixed-use commercial and residential building at 713 St. Patrick Street, along with several bylaw amendments, including changes to meeting start times and public input opportunities, and appointments for the 2022 election. The agenda also includes adoption of minutes, receipt of committee reports, and a notice of motion on reconciliation with local First Nations.

• Development Permit DP000030 and Variance DVP00115 for 713 St. Patrick Street (3-storey mixed-use building)
• Adoption of Housing Agreement Bylaw No. 4799 for 713 St. Patrick Street
• Appointment of Selina Williams as Chief Election Officer for 2022 General Local Elections
• First, second, and third readings of Procedure Bylaw Amendment No. 4740.001 (meeting start times and public input)
• Adoption of Heritage Revitalization Agreement Amendment Bylaw No. 4805 for 2031 Runnymede Avenue

Council Meeting - 5:15 PM

The Oak Bay Council meeting on January 24, 2022, is scheduled to immediately move into a closed session under Section 90(1) of the Community Charter. The closed items involve potential land acquisition or disposition, solicitor-client privileged advice, and early-stage negotiations for a municipal service. No public decisions or discussions are listed on the open agenda.

• Motion to close meeting under Community Charter Section 90(1)(e), (i), (k)
• Discussion of acquisition, disposition, or expropriation of land
• Receipt of solicitor-client privileged advice
• Primary-stage negotiations for a proposed municipal service

Heritage Commission

The Oak Bay Heritage Commission is meeting to elect a chair and vice-chair, approve the agenda and minutes, and finalize its 2022 work plan, which will be forwarded to Council for approval. The work plan includes projects such as volunteer training, compiling heritage resource links, updating the Heritage Register, and reviewing heritage best practices. The meeting also includes setting the 2022 meeting schedule.

• Election of Chair and Vice-Chair for 2022
• Finalization of 2022 Work Plan, including $2,500 for volunteer training
• Recommendation to update and expand the Heritage Register (10 properties in 2022-2023)
• Setting 2022 meeting schedule (no meetings in August or October 2022)
• Adoption of minutes from December 7, 2021 special meeting

Committee of the Whole

The Committee of the Whole is meeting to discuss and provide direction on two main items: the structure of advisory committees for parks, recreation, and culture, and a potential single-use plastics regulation. Staff recommend Option 4 for plastics, citing new federal regulations. The meeting also includes a delegation from ReconciliACTION Oak Bay and a presentation from Modo Cooperative on carsharing.

• Public Art Advisory Committee: Council to choose between a Parks and Recreation Advisory Committee or a combined Parks, Recreation and Culture Advisory Committee
• Single-Use Plastics: Staff recommend Option 4, considering federal regulations published Dec 25, 2021
• Delegation: ReconciliACTION Oak Bay presents on reconciliation efforts
• Delegation: Modo Cooperative presents on carsharing in Oak Bay
• Adoption of minutes from Nov 15, 2021 meeting

Council Meeting - 7:00 PM

Oak Bay Council is meeting to receive reports and provide policy direction on secondary suite parking requirements and whether boarding uses can coexist with suites. They will also consider an infill housing strategy update, a grant application for the Uplands Sewer Separation Project, and several bylaw amendments. The agenda includes routine items like approving the agenda and minutes from the previous meeting.

• Secondary Suites Study: Council to choose parking requirement options for secondary suites (e.g., require one space, only outside 400m of transit, or none) and decide if boarding uses are allowed with suites on the same parcel.
• Infill Housing Strategy: Council to endorse the 'Infill Housing Strategy: Options for Oak Bay - Governance Review, Version 1.0' and its Communications and Engagement Plan.
• Grant application: Council to support applying for the Investing in Canada Infrastructure Program for the Uplands Sewer Separation Project, committing $6,825,333 from the Infrastructure Renewal Reserve.
• Heritage Revitalization Agreement: First, second, and third readings for Bylaw No. 4805 for 2031 Runnymede Avenue.
• Procedure Bylaw amendments: First, second, and third readings for Bylaw No. 4740.001 (meeting start times and public input) and Bylaw No. 4740.002 (electronic meetings and committee schedules).

Council Meeting - 5:15 PM

This Council meeting is largely procedural, with the main substantive action being a motion to close the meeting to the public under Section 90(1) of the Community Charter. The closed session will address personal information about municipal positions or awards, potential litigation, and solicitor-client privileged advice. The agenda includes no other public business items.

• Motion to close meeting under Community Charter Section 90(1)(a), (b), (g), (i)
• Discussion of personal information about individuals for municipal positions or awards
• Discussion of litigation or potential litigation affecting the municipality
• Receipt of solicitor-client privileged advice

Advisory Planning Commission

The Advisory Planning Commission will elect a Chair and Vice-Chair, approve the agenda, and adopt minutes from November 2, 2021. The main item is a review of an application for a new single-family home and development permit at 3150 Tarn Place, which includes work within 15 meters of the sea. The Commission will provide comments and a recommendation to Council on whether to approve or deny the application. The meeting also includes a staff update on demolition waste reduction and setting the 2022 meeting schedule.

• Election of Chair and Vice-Chair for 2022
• Review of Uplands Siting and Design ADP00141 and Development Permit DP000036 for 3150 Tarn Place
• Proposed demolition of 18.5 m2 accessory building and construction of new home, pool, patios, and pathways within 15 m of the sea
• Staff update on demolition waste reduction
• Setting 2022 meeting schedule (no meetings in August or October 2022)

Advisory Design Panel

The Advisory Design Panel will review an application for a new single-family home at 3150 Tarn Place, including a development permit for work within 15 metres of the sea. The panel will evaluate the design against Uplands guidelines and make a recommendation to Council. The agenda also includes routine items like electing a chair and setting the 2022 meeting schedule.

• Uplands Siting and Design Application ADP00141 & Development Permit DP000036 for 3150 Tarn Place
• Proposed new single-family home, in-ground pool, stone patios, and native plantings within 15 m of the sea
• Existing 1935 home to be moved over the foreshore and relocated outside the District
• Election of Chair and Vice-Chair for 2022
• Adoption of December 7, 2021 minutes