Oak Bay, BC

Advisory Planning Commission

Council Meeting

Board of Variance

The Oak Bay Board of Variance meeting scheduled for September 29, 2026, at 10:00 AM has been cancelled, as announced by Director of Corporate Services Crystal Anderson. No other business or discussions will take place at this time.

Parks, Recreation, and Culture Committee

Council Meeting

Heritage Commission

Council Meeting

Advisory Design Panel

Committee of the Whole

Advisory Planning Commission

Council Meeting

Board of Variance

Heritage Commission

The Heritage Commission will meet to discuss its 2026-2027 Work Plan as approved by Council. The agenda also includes a webinar on Indigenous intangible heritage and updates from staff and Council liaisons.

• Discussion of 2026-2027 Heritage Commission Work Plan
• Review of BC Heritage webinar: 'Living Threads: Practical Ways to Engage with Indigenous Intangible Heritage'
• Approval of July 8, 2026 meeting minutes

Council Meeting (Closed)

This is a procedural agenda for a closed (in-camera) Council meeting. The only substantive item is a motion to close the meeting to the public under the Community Charter to discuss labour relations, solicitor-client privileged advice, and confidential negotiations with a First Nation. No decisions or public discussions are listed.

• Motion to close meeting under Community Charter Section 90(1)(c), 90(1)(i), and 90(2)(b)(iii)
• Closed discussion topics: labour/employee relations, solicitor-client advice, and negotiations with a First Nation
• Approval of the agenda
• Motion to adjourn

Advisory Design Panel

The Advisory Design Panel will evaluate design applications for properties at 2999 Beach Drive, 2851 Foul Bay Road, and 2465 Chiltern Place. The panel will provide recommendations to Council regarding the approval, conditional approval, or denial of these projects.

• 2999 Beach Drive: Siting of a pergola, sauna, outdoor shower, and hot tub on an existing second-storey deck
• 2851 Foul Bay Road: Commercial mixed-use development permit application
• 2465 Chiltern Place: Uplands siting and design application

Council Meeting

This is the agenda for the Oak Bay Council meeting on September 8, 2026. The council will approve the agenda, adopt minutes from previous meetings, hear mayor's remarks, and take public comments. The agenda lists council priorities for 2022-26, including housing, livability, transportation, climate change, accessibility, and truth and reconciliation, but no specific decisions or proposals are detailed in this portion of the agenda.

• Approval of agenda for September 8, 2026 Regular Council Meeting
• Adoption of minutes from Special Council Meeting July 20, 2026
• Adoption of minutes from Regular Council Meeting July 27, 2026 at 6:00 PM (closed)
• Adoption of minutes from Regular Council Meeting July 27, 2026 at 7:00 PM
• Public comment and question period

Notice of Time Council Meeting (Closed)

This notice announces a time change for a closed Council meeting scheduled for Tuesday, September 8, 2026, which will now begin at 5:30 PM. The agenda contains only this procedural notice and no substantive items for discussion or decision.

• Closed Council meeting time changed to 5:30 PM on September 8, 2026

Board of Variance

The July 28, 2026, meeting of the Board of Variance has been cancelled. No decisions or discussions will take place.

Notice of Time Change Council Meeting (Closed)

Council Meeting (Closed)

The Council is meeting to discuss a closed item regarding labour or employee relations. The meeting is scheduled to be closed in accordance with Section 90(1)(c) of the Community Charter.

• Discussion of labour relations or other employee relations under Community Charter Section 90(1)(c)

Council Meeting

Council will review several land-use permits and zoning amendments, including a proposal for municipal offices at 1538 Monterey Avenue. The body is also deciding on a series of bylaws related to blasting and rock breaking regulations.

• Temporary Use Permit for 1538 Monterey Avenue for municipal offices and police/fire training
• Zoning Bylaw Amendment for 2630 Margate Avenue
• Zoning Bylaw Amendment for 310 King George Terrace
• Adoption of Blasting and Rock Breaking Bylaw No. 4958, 2026
• Development Variance Permit for 2088 Hampshire Lane

Notice of Special Council Meeting

The council will consider the 2027 Financial Planning Guidelines. It will review the Heritage Commission’s 2025 Annual Report and the 2026‑2027 Work Plan. Council members will receive engagement results and proposed options for updating home‑based business regulations under Council Priority Project #98. An amendment application for the Heritage Revitalization Agreement at 1587 York Place will also be considered.

• 2027 Financial Planning Guidelines
• Heritage Commission 2025 Annual Report and 2026/2027 Work Plan
• Council Priority Project #98 – Update to Home‑Based Business Regulations (engagement results and proposed options)
• 1587 York Place: Heritage Revitalization Agreement Amendment Application (HRA00017)

Special Council Meeting

The Special Council meeting will approve the agenda and hear the mayor's remarks. Council will vote to direct staff to develop the 2027‑2031 Financial Plan using the 2027 Financial Planning Guidelines, which include a baseline 3% inflation increase. The council will also receive the Heritage Commission 2025 Annual Report, amend its work plan to drop plaque funding, and approve updates to home‑based business regulations with specific limits and a waived public hearing. Finally, an amendment bylaw (No. 4975, 2026) for the 1587 York Place heritage revitalization agreement will be adopted.

• Direct staff to prepare the 2027‑2031 Financial Plan per the 2027 Financial Planning Guidelines (3% inflation baseline) – recommendation by Jennifer Lockhart, Director of Finance.
• Receive the 2025 Heritage Commission Annual Report and amend the work plan to remove funding for heritage plaques – recommendation by Andre Boel, Director of Community Building and Planning.
• Approve home‑based business regulation changes: reduce Type 3 customer limit from 7 to 4, change hours to 9 am‑5 pm, ban Sundays/holidays, limit Type 2 and 3 to infill housing, and waive the public hearing – recommendation by Colin Brown, Senior Planner – Housing Policy.
• Adopt Amendment Bylaw No. 4975 (2026) for the 1587 York Place/1562 Prospect Heritage Revitalization Agreement.
• Report pending items from the July 20 Committee of the Whole meeting (First Trimester Report, Emergency Program Update, CPP#78 outcomes, Correspondence Management Policy updates).

Committee of the Whole

The Committee of the Whole will approve the agenda and adopt minutes from the June 15 meeting. It will consider delegations on a Community Green Map partnership and the Heritage Foundation's draft constitution and bylaws. The committee will receive the 2026 First Trimester financial report, an Emergency Program update with a community preparedness survey, and a report on optimizing development processes. New business includes presentations from respondents to the Oak Bay Marina request for expressions of interest, with recommendations to forward these items to a Special Council meeting for ratification.

• Community Green Map partnership proposal
• Heritage Foundation draft constitution and bylaws
• 2026 First Trimester Report for period ending April 30, 2026
• Oak Bay Emergency Program Update and Community Preparedness Survey
• Oak Bay Marina Request for Expressions of Interest respondent presentations

Advisory Planning Commission

The Advisory Planning Commission is reviewing a request for a site-specific zoning amendment to allow a new three-level dwelling and elevated patio. The proposal aims to protect a municipal Atlas cedar tree by positioning the house further back on the sloping lot. Staff recommend the application as it maintains the residential character of the neighborhood.

• Zoning Bylaw Amendment (ZON00071) for 2630 Margate Avenue
• $3,000 application fee paid by applicant

Advisory Design Panel

The Advisory Design Panel meeting scheduled for July 14, 2026, has been cancelled.

Notice of Time Change Council Meeting (Closed)

The Oak Bay Council will hold a closed meeting on Monday, July 13, 2026. The meeting will start at 5:30 PM, as noted in the notice. No agenda items are listed.

Council Meeting

Council will consider first, second, third reading and adoption of a zoning amendment for 2579 Cadboro Bay Road. A separate proposal for an OCP and zoning amendment at 2090 Cadboro Bay Road is recommended to be referred back to staff with conditions on parking, design, and affordable housing. Council will also appoint a new Chief Financial Officer and vote on several development variance permits and a heritage revitalization agreement amendment.

• Zoning bylaw amendment (first, second, third reading, adoption) for 2579 Cadboro Bay Road
• Referral back to staff of OCP and zoning amendment for 2090 Cadboro Bay Road with conditions
• Appointment of Jennifer Lockhart as Chief Financial Officer, rescinding interim appointment
• Approval of development variance permits for 3280 Uplands Road, 3160 Exeter Road, and 1059 Roslyn Road
• Heritage revitalization agreement amendment for 1587 York Place/1562 Prospect Place

Council Meeting (Closed)

Council is meeting to discuss items that require a closed session under the Community Charter. The meeting covers personnel information, employee relations, and land acquisition or disposition.

• Discussion of personal information regarding municipal officers, employees, or agents
• Discussion of labour or employee relations
• Discussion of land acquisition, disposition, or expropriation

Heritage Commission

The Oak Bay Heritage Commission will meet to discuss a BC Heritage Webinar on Heritage Conservation Areas, receive staff and council liaison updates, and approve the agenda and minutes from the previous meeting. No formal decisions or public hearings are scheduled; the meeting is largely procedural.

• Discussion of BC Heritage Webinar: Heritage Conservation Areas in BC
• Staff Liaison Updates (no specifics listed)
• Council Liaison Updates (no specifics listed)
• Approval of agenda and adoption of June 3, 2026 minutes

Board of Variance

The Board of Variance meeting scheduled for June 30, 2026, has been cancelled. No items were discussed or decided.

Council Meeting

The council will consider an amendment to the Heritage Revitalization Agreement for the property at 1587 York Place (also identified as 1562 Prospect Place). The amendment is presented as Bylaw No. 4975, 2026, modifying the original Bylaw No. 4885, 2025. Council will read the amendment for the first, second, and third times during the meeting.

• Heritage Revitalization Agreement Amendment for 1587 York Place/1562 Prospect Place (Bylaw No. 4975, 2026)
• Oak Bay Marina Request for Expressions of Interest – Committee of the Whole recommendation
• Outstanding & On Hold Council Resolutions – status update and directive to remove identified resolutions
• 2026 Mid-Year Council Priorities Update and Review – report to be received
• Public comment period on non‑land‑use items

Notice of Time Change Council Meeting (Closed)

This notice announces that the June 22, 2026 closed council meeting will start at 5:00 PM instead of the previously scheduled time. The agenda contains only procedural information; no public business or decisions are listed.

Council Meeting (Closed)

The council will first approve the regular meeting agenda. It will then move to close the session under Community Charter sections 90(1)(c), (e) and (k), which cover labour relations, land acquisition, and preliminary service negotiations. Finally, the council will vote to adjourn the meeting.

• Approve Regular Council Meeting Agenda – June 22, 2026
• Motion to close meeting under Community Charter sections 90(1)(c), (e), (k)
• Motion to adjourn the meeting

Advisory Planning Commission

The Advisory Planning Commission will make a recommendation to Council on an application to amend the Official Community Plan and Zoning Bylaw for 2090 Cadboro Bay Road. The proposal would allow a five-storey, 16-unit mixed-use building with commercial ground floor, replacing an existing single-family dwelling. The meeting also includes routine procedural items.

• 2090 Cadboro Bay Road: Official Community Plan Amendment (OCP00012) and Zoning Bylaw Amendment (ZON00061) for a 16-unit, five-storey mixed-use building with ground-floor commercial space.
• Approval of agenda for June 17, 2026 meeting.
• Adoption of minutes from May 20, 2026 meeting.
• Staff and Council liaison updates.

Notice of Time Change Committee of the Whole

This is a procedural notice that the Committee of the Whole meeting scheduled for June 15, 2026, will now begin at 6:00 PM. No other business or decisions are listed in the agenda.

• Notice of time change for the Committee of the Whole meeting to 6:00 PM on June 15, 2026

Special Council Meeting

Oak Bay Council will consider approving the Active Transportation Strategy Implementation Plan and three projects for 2027: Cedar Hill Cross Road Route 3 Phase 1 ($100,000), Lansdowne Road Route 7 Phase 1 ($25,000), and Henderson Road Route 8 Phase 1 ($100,000). Council will also decide whether to participate in the CRD Beyond the Curb Initiative by providing a site for recycling drop-off and to sign off on the Parks Master Plan.

• Approve Cedar Hill Cross Road ATS Route 3 Phase 1 (Gordon Head to Henderson) – $100,000
• Approve Lansdowne Road ATS Route 7 Phase 1 (Beach Drive to Cadboro Bay Road) – $25,000
• Approve Henderson Road ATS Route 8 Phase 1 (Foul Bay Road to Gordon Head Road) – $100,000
• Direct staff to engage community on Bowker Avenue ATS Route 2 and Central Oak Bay Corridor Route 4
• Participate in CRD Beyond the Curb Initiative and submit Temporary Use Permit for Cadboro Bay Road and Cranmore Road parking lot

Notice of Special Council Meeting

This Special Council meeting will consider three items: the Active Transportation Strategy 2027 Projects, a sign-off on the Parks Master Plan (Council Priority Project #14), and Oak Bay's participation in the CRD Beyond the Curb Initiative. The agenda is preliminary and additional items may be added before finalization.

• Active Transportation Strategy 2027 Projects
• Council Project Sign-Off: Parks Master Plan (Council Priority Project #14)
• CRD Beyond the Curb Initiative - Oak Bay Participation

Committee of the Whole

The Committee of the Whole will receive a report and hear presentations from respondents to the Oak Bay Marina Request for Expressions of Interest. The report was authored by Signe Bagh, Director of Strategic Initiatives & Communications, dated June 15, 2026. The remainder of the agenda is procedural, including approval of the agenda and adoption of previous minutes.

• Oak Bay Marina RFEOI respondent presentations and report from Director of Strategic Initiatives Signe Bagh

Accessibility Advisory Committee

The Accessibility Advisory Committee will continue discussion on the Accessibility Plan Implementation Strategy and a proposed Accessibility Lens and Framework, both postponed from the previous meeting. The committee may provide feedback to Council on these documents, which aim to improve accessibility in Oak Bay.

• Receive feedback on the Accessibility Plan Implementation Strategy 2026–2030, including actions on physical environment, communications, employee practices, and procurement.
• Receive feedback on the proposed Accessibility Lens and Framework to guide future policies and projects.
• Committee may forward recommendations to Council regarding inclusive hiring and a comprehensive parking review with bylaw amendments (from prior meeting).

Advisory Design Panel

The Advisory Design Panel will meet to review three development applications and provide recommendations to the Oak Bay Council. The applications include an Uplands Siting and Design Permit for a renovation at 3160 Exeter Road, a Development Permit for 867 Transit Road, and another Development Permit for 2090 Cadboro Bay Road. The panel may recommend approval, approval with conditions, or denial. The meeting will also adopt minutes from the previous meeting.

• 3160 Exeter Road: Uplands Siting and Design application for renovation and minor addition, with a requested variance for interior side lot line setback (2.13 m difference from required 4.3 m)
• 867 Transit Road: Development Permit application (DP000067)
• 2090 Cadboro Bay Road: Development Permit application (DP00061) presented by Senior Planner Julie Cooke
• Adoption of Advisory Design Panel minutes from May 12, 2026
• Staff and council liaison updates

Council Meeting (Closed)

The Oak Bay Council will approve its agenda, then move to close the meeting under Community Charter Section 90(1)(c)(e)(g)(i). The closure covers labour relations, land acquisition, litigation, and solicitor‑client privileged advice. After the closed session, the council will adjourn.

• Approval of the June 8, 2026 regular council meeting agenda
• Motion to close the meeting under Community Charter Section 90(1)(c)(e)(g)(i)
• Adjournment of the council meeting