Oak Bay, British Columbia

Council Meeting

Council will review several land-use permits and zoning amendments, including a proposal for municipal offices at 1538 Monterey Avenue. The body is also deciding on a series of bylaws related to blasting and rock breaking regulations.

• Temporary Use Permit for 1538 Monterey Avenue for municipal offices and police/fire training
• Zoning Bylaw Amendment for 2630 Margate Avenue
• Zoning Bylaw Amendment for 310 King George Terrace
• Adoption of Blasting and Rock Breaking Bylaw No. 4958, 2026
• Development Variance Permit for 2088 Hampshire Lane

Council Meeting (Closed)

The Council is meeting to discuss a closed item regarding labour or employee relations. The meeting is scheduled to be closed in accordance with Section 90(1)(c) of the Community Charter.

• Discussion of labour relations or other employee relations under Community Charter Section 90(1)(c)

Notice of Time Change Council Meeting (Closed)

Board of Variance

The July 28, 2026, meeting of the Board of Variance has been cancelled. No decisions or discussions will take place.

Council Meeting

Heritage Commission

Advisory Design Panel

Advisory Planning Commission

Council Meeting

Board of Variance

Council Meeting

Heritage Commission

Council Meeting

Advisory Design Panel

Committee of the Whole

Advisory Planning Commission

Council Meeting

Board of Variance

Notice of Special Council Meeting

The council will consider the 2027 Financial Planning Guidelines. It will review the Heritage Commission’s 2025 Annual Report and the 2026‑2027 Work Plan. Council members will receive engagement results and proposed options for updating home‑based business regulations under Council Priority Project #98. An amendment application for the Heritage Revitalization Agreement at 1587 York Place will also be considered.

• 2027 Financial Planning Guidelines
• Heritage Commission 2025 Annual Report and 2026/2027 Work Plan
• Council Priority Project #98 – Update to Home‑Based Business Regulations (engagement results and proposed options)
• 1587 York Place: Heritage Revitalization Agreement Amendment Application (HRA00017)

Special Council Meeting

The Special Council meeting will approve the agenda and hear the mayor's remarks. Council will vote to direct staff to develop the 2027‑2031 Financial Plan using the 2027 Financial Planning Guidelines, which include a baseline 3% inflation increase. The council will also receive the Heritage Commission 2025 Annual Report, amend its work plan to drop plaque funding, and approve updates to home‑based business regulations with specific limits and a waived public hearing. Finally, an amendment bylaw (No. 4975, 2026) for the 1587 York Place heritage revitalization agreement will be adopted.

• Direct staff to prepare the 2027‑2031 Financial Plan per the 2027 Financial Planning Guidelines (3% inflation baseline) – recommendation by Jennifer Lockhart, Director of Finance.
• Receive the 2025 Heritage Commission Annual Report and amend the work plan to remove funding for heritage plaques – recommendation by Andre Boel, Director of Community Building and Planning.
• Approve home‑based business regulation changes: reduce Type 3 customer limit from 7 to 4, change hours to 9 am‑5 pm, ban Sundays/holidays, limit Type 2 and 3 to infill housing, and waive the public hearing – recommendation by Colin Brown, Senior Planner – Housing Policy.
• Adopt Amendment Bylaw No. 4975 (2026) for the 1587 York Place/1562 Prospect Heritage Revitalization Agreement.
• Report pending items from the July 20 Committee of the Whole meeting (First Trimester Report, Emergency Program Update, CPP#78 outcomes, Correspondence Management Policy updates).

Committee of the Whole

The Committee of the Whole will approve the agenda and adopt minutes from the June 15 meeting. It will consider delegations on a Community Green Map partnership and the Heritage Foundation's draft constitution and bylaws. The committee will receive the 2026 First Trimester financial report, an Emergency Program update with a community preparedness survey, and a report on optimizing development processes. New business includes presentations from respondents to the Oak Bay Marina request for expressions of interest, with recommendations to forward these items to a Special Council meeting for ratification.

• Community Green Map partnership proposal
• Heritage Foundation draft constitution and bylaws
• 2026 First Trimester Report for period ending April 30, 2026
• Oak Bay Emergency Program Update and Community Preparedness Survey
• Oak Bay Marina Request for Expressions of Interest respondent presentations

Advisory Planning Commission

The Advisory Planning Commission is reviewing a request for a site-specific zoning amendment to allow a new three-level dwelling and elevated patio. The proposal aims to protect a municipal Atlas cedar tree by positioning the house further back on the sloping lot. Staff recommend the application as it maintains the residential character of the neighborhood.

• Zoning Bylaw Amendment (ZON00071) for 2630 Margate Avenue
• $3,000 application fee paid by applicant

Advisory Design Panel

The Advisory Design Panel meeting scheduled for July 14, 2026, has been cancelled.

Notice of Time Change Council Meeting (Closed)

The Oak Bay Council will hold a closed meeting on Monday, July 13, 2026. The meeting will start at 5:30 PM, as noted in the notice. No agenda items are listed.

Council Meeting (Closed)

Council is meeting to discuss items that require a closed session under the Community Charter. The meeting covers personnel information, employee relations, and land acquisition or disposition.

• Discussion of personal information regarding municipal officers, employees, or agents
• Discussion of labour or employee relations
• Discussion of land acquisition, disposition, or expropriation

Council Meeting

Council will consider first, second, third reading and adoption of a zoning amendment for 2579 Cadboro Bay Road. A separate proposal for an OCP and zoning amendment at 2090 Cadboro Bay Road is recommended to be referred back to staff with conditions on parking, design, and affordable housing. Council will also appoint a new Chief Financial Officer and vote on several development variance permits and a heritage revitalization agreement amendment.

• Zoning bylaw amendment (first, second, third reading, adoption) for 2579 Cadboro Bay Road
• Referral back to staff of OCP and zoning amendment for 2090 Cadboro Bay Road with conditions
• Appointment of Jennifer Lockhart as Chief Financial Officer, rescinding interim appointment
• Approval of development variance permits for 3280 Uplands Road, 3160 Exeter Road, and 1059 Roslyn Road
• Heritage revitalization agreement amendment for 1587 York Place/1562 Prospect Place

Heritage Commission

The Oak Bay Heritage Commission will meet to discuss a BC Heritage Webinar on Heritage Conservation Areas, receive staff and council liaison updates, and approve the agenda and minutes from the previous meeting. No formal decisions or public hearings are scheduled; the meeting is largely procedural.

• Discussion of BC Heritage Webinar: Heritage Conservation Areas in BC
• Staff Liaison Updates (no specifics listed)
• Council Liaison Updates (no specifics listed)
• Approval of agenda and adoption of June 3, 2026 minutes

Board of Variance

The Board of Variance meeting scheduled for June 30, 2026, has been cancelled. No items were discussed or decided.

Notice of Time Change Council Meeting (Closed)

This notice announces that the June 22, 2026 closed council meeting will start at 5:00 PM instead of the previously scheduled time. The agenda contains only procedural information; no public business or decisions are listed.

Council Meeting

The council will consider an amendment to the Heritage Revitalization Agreement for the property at 1587 York Place (also identified as 1562 Prospect Place). The amendment is presented as Bylaw No. 4975, 2026, modifying the original Bylaw No. 4885, 2025. Council will read the amendment for the first, second, and third times during the meeting.

• Heritage Revitalization Agreement Amendment for 1587 York Place/1562 Prospect Place (Bylaw No. 4975, 2026)
• Oak Bay Marina Request for Expressions of Interest – Committee of the Whole recommendation
• Outstanding & On Hold Council Resolutions – status update and directive to remove identified resolutions
• 2026 Mid-Year Council Priorities Update and Review – report to be received
• Public comment period on non‑land‑use items

Council Meeting (Closed)

The council will first approve the regular meeting agenda. It will then move to close the session under Community Charter sections 90(1)(c), (e) and (k), which cover labour relations, land acquisition, and preliminary service negotiations. Finally, the council will vote to adjourn the meeting.

• Approve Regular Council Meeting Agenda – June 22, 2026
• Motion to close meeting under Community Charter sections 90(1)(c), (e), (k)
• Motion to adjourn the meeting

Advisory Planning Commission

The Advisory Planning Commission will make a recommendation to Council on an application to amend the Official Community Plan and Zoning Bylaw for 2090 Cadboro Bay Road. The proposal would allow a five-storey, 16-unit mixed-use building with commercial ground floor, replacing an existing single-family dwelling. The meeting also includes routine procedural items.

• 2090 Cadboro Bay Road: Official Community Plan Amendment (OCP00012) and Zoning Bylaw Amendment (ZON00061) for a 16-unit, five-storey mixed-use building with ground-floor commercial space.
• Approval of agenda for June 17, 2026 meeting.
• Adoption of minutes from May 20, 2026 meeting.
• Staff and Council liaison updates.

Notice of Time Change Committee of the Whole

This is a procedural notice that the Committee of the Whole meeting scheduled for June 15, 2026, will now begin at 6:00 PM. No other business or decisions are listed in the agenda.

• Notice of time change for the Committee of the Whole meeting to 6:00 PM on June 15, 2026

Committee of the Whole

The Committee of the Whole will receive a report and hear presentations from respondents to the Oak Bay Marina Request for Expressions of Interest. The report was authored by Signe Bagh, Director of Strategic Initiatives & Communications, dated June 15, 2026. The remainder of the agenda is procedural, including approval of the agenda and adoption of previous minutes.

• Oak Bay Marina RFEOI respondent presentations and report from Director of Strategic Initiatives Signe Bagh

Notice of Special Council Meeting

This Special Council meeting will consider three items: the Active Transportation Strategy 2027 Projects, a sign-off on the Parks Master Plan (Council Priority Project #14), and Oak Bay's participation in the CRD Beyond the Curb Initiative. The agenda is preliminary and additional items may be added before finalization.

• Active Transportation Strategy 2027 Projects
• Council Project Sign-Off: Parks Master Plan (Council Priority Project #14)
• CRD Beyond the Curb Initiative - Oak Bay Participation

Special Council Meeting

Oak Bay Council will consider approving the Active Transportation Strategy Implementation Plan and three projects for 2027: Cedar Hill Cross Road Route 3 Phase 1 ($100,000), Lansdowne Road Route 7 Phase 1 ($25,000), and Henderson Road Route 8 Phase 1 ($100,000). Council will also decide whether to participate in the CRD Beyond the Curb Initiative by providing a site for recycling drop-off and to sign off on the Parks Master Plan.

• Approve Cedar Hill Cross Road ATS Route 3 Phase 1 (Gordon Head to Henderson) – $100,000
• Approve Lansdowne Road ATS Route 7 Phase 1 (Beach Drive to Cadboro Bay Road) – $25,000
• Approve Henderson Road ATS Route 8 Phase 1 (Foul Bay Road to Gordon Head Road) – $100,000
• Direct staff to engage community on Bowker Avenue ATS Route 2 and Central Oak Bay Corridor Route 4
• Participate in CRD Beyond the Curb Initiative and submit Temporary Use Permit for Cadboro Bay Road and Cranmore Road parking lot

Advisory Design Panel

The Advisory Design Panel will meet to review three development applications and provide recommendations to the Oak Bay Council. The applications include an Uplands Siting and Design Permit for a renovation at 3160 Exeter Road, a Development Permit for 867 Transit Road, and another Development Permit for 2090 Cadboro Bay Road. The panel may recommend approval, approval with conditions, or denial. The meeting will also adopt minutes from the previous meeting.

• 3160 Exeter Road: Uplands Siting and Design application for renovation and minor addition, with a requested variance for interior side lot line setback (2.13 m difference from required 4.3 m)
• 867 Transit Road: Development Permit application (DP000067)
• 2090 Cadboro Bay Road: Development Permit application (DP00061) presented by Senior Planner Julie Cooke
• Adoption of Advisory Design Panel minutes from May 12, 2026
• Staff and council liaison updates

Accessibility Advisory Committee

The Accessibility Advisory Committee will continue discussion on the Accessibility Plan Implementation Strategy and a proposed Accessibility Lens and Framework, both postponed from the previous meeting. The committee may provide feedback to Council on these documents, which aim to improve accessibility in Oak Bay.

• Receive feedback on the Accessibility Plan Implementation Strategy 2026–2030, including actions on physical environment, communications, employee practices, and procurement.
• Receive feedback on the proposed Accessibility Lens and Framework to guide future policies and projects.
• Committee may forward recommendations to Council regarding inclusive hiring and a comprehensive parking review with bylaw amendments (from prior meeting).

Council Meeting (Closed)

The Oak Bay Council will approve its agenda, then move to close the meeting under Community Charter Section 90(1)(c)(e)(g)(i). The closure covers labour relations, land acquisition, litigation, and solicitor‑client privileged advice. After the closed session, the council will adjourn.

• Approval of the June 8, 2026 regular council meeting agenda
• Motion to close the meeting under Community Charter Section 90(1)(c)(e)(g)(i)
• Adjournment of the council meeting

Council Meeting

Council will discuss a regulatory phase-out of gas-powered garden equipment on residential properties and approve the 2025 Annual Report. The body is also considering several zoning amendments and development permits for specific local properties.

• Review of phasing out gas-powered garden equipment on residential properties
• Zoning Bylaw Amendment for 2579 Cadboro Bay Road
• Official Community Plan Amendment and Heritage Revitalization Agreement for 960 Foul Bay Road
• Uplands Siting and Design applications for 3250 Norfolk Road and 2560 Dorset Road
• Adoption of Parks, Recreation and Culture Fees and Charges Bylaw Amendment No. 4969

Heritage Commission

The Oak Bay Heritage Commission will review a revised letter offering centennial plaques to homeowners of 1925–1926 houses at a reduced cost of $100, and discuss a draft annual report and work plan for 2026. The commission will also hear a webinar on Heritage Property Management Plans and receive staff and council liaison updates on recent heritage applications and a new delegated approval process for minor alteration permits.

• Review of revised letter for Centennial Homeowners offering plaques at $100 (tax included) through Dec. 31, 2026
• Discussion of REVISED Draft Annual Report and Work Plan 2026
• Continued discussion on speakers and presentations for 2026 meetings
• BC Heritage Webinar on Heritage Property Management Plan
• Staff liaison update on Council referral of 1587 York Place HRA amendment and 960 Foul Bay Road applications

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive and provide feedback on the Accessibility Plan Implementation Strategy and the proposed Accessibility Lens and Framework, both previously presented to Council. The committee will also consider endorsing or recommending additional considerations for the draft scope of the Parks Master Plan. The meeting includes routine approval of the agenda and adoption of minutes from September 2025.

• Feedback on Accessibility Plan Implementation Strategy (link to May 19, 2026 Council meeting)
• Feedback on proposed Accessibility Lens and Framework
• Endorsement or recommendations on Draft Scope of Parks Master Plan
• Council Liaison updates
• Adoption of minutes from September 25, 2025

Notice of Time Change Parks, Recreation, and Culture Committee

This agenda is a notice that the Parks, Recreation, and Culture Committee meeting on May 26, 2026, will begin at 3:30 PM. No decisions or discussions are listed; the document only announces the time change.

• Meeting start time moved to 3:30 PM on May 26, 2026

Parks, Recreation, and Culture Committee

The Parks, Recreation, and Culture Committee will consider endorsing the draft scope for a Parks Master Plan, a 20-year strategic guide for parks and natural assets. The plan has a $140,000 budget and includes public engagement phases through 2027. The committee will also receive a verbal update on the Carnarvon Park Redevelopment Plan.

• Draft scope for Parks Master Plan (budget $140,000) presented for committee recommendation to Council
• Verbal update on Carnarvon Park Redevelopment Plan
• Approval of agenda and adoption of April 15, 2026 minutes (procedural)

Board of Variance

The Board of Variance meeting scheduled for May 26, 2026, has been cancelled. No items were discussed or decided.

Council Meeting (Closed)

The Council is meeting to discuss items in a closed session. The meeting is closed under the Community Charter to address employee relations and the acquisition or disposition of land.

• Discussion of labour relations or other employee relations
• Discussion of acquisition, disposition or expropriation of land or improvements

Notice of Time Change Council Meeting (Closed)

The Oak Bay Council meeting scheduled for May 25, 2026, will begin at 5:30 PM. The agenda indicates this is a closed meeting.

• Closed Council meeting time change
• Meeting date: May 25, 2026
• Meeting start time: 5:30 PM

Council Meeting

Council will discuss borrowing over $8.9 million for road reconstruction and storm sewer rehabilitation. The meeting also includes proposed amendments to parks, recreation, and culture fees, as well as municipal ticketing bylaws.

• Borrowing $3,746,300 for Road Reconstruction Program (Bylaw No. 4929, 2025)
• Borrowing $5,209,800 for Storm Sewer Rehabilitation (Bylaw No. 4930, 2025)
• Amendment to Parks, Recreation and Culture Fees and Charges Bylaw No. 4777, 2021
• Amendment to Municipal Ticket Information Bylaw No. 4946, 2023
• Adoption of Sign Bylaw No. 3946, 1997, Amendment Bylaw No. 4962, 2026 regarding election signs

Advisory Planning Commission

The Advisory Planning Commission will consider four items and make recommendations to Council: three zoning bylaw amendments for properties at 1151 St. David Street, 2579 Cadboro Bay Road, and 2253 McNeill Avenue, and a review of proposed changes to home-based business regulations. The Commission may approve, approve with conditions, or deny each application.

• 1151 St. David Street: Zoning bylaw amendment for a new deck on a non-conforming single-family dwelling
• 2579 Cadboro Bay Road: Zoning bylaw amendment application
• 2253 McNeill Avenue: Zoning bylaw amendment application
• Review of proposed changes to home-based business regulations

Notice of Special Council Meeting

The Oak Bay Special Council meeting on May 19, 2026 will consider a development permit for 295 King George Terrace and adopt a new council remuneration bylaw. It will also review a contemplated change order for additional work on the uplands sewer separation and watermain replacement, and discuss an accessibility plan implementation strategy. Additional items include appointing election officers, amending the sign bylaw for election signs, and proposing changes to blasting regulations.

• Development Permit (DP000068) – 295 King George Terrace
• Council Remuneration Bylaw No. 4966, 2026 – Adoption
• Uplands Sewer Separation and Watermain Replacement – contemplated change order for additional work
• Sign Bylaw Amendments – election signs
• Blasting Regulation Changes – proposed bylaws

Notice of Cancellation - Committee of the Whole

This meeting has been cancelled by the Director of Corporate Services. No items were discussed or decided.

• Meeting cancelled; no business conducted

Notice of Special Council Meeting (Closed)

The Oak Bay Council will hold a special closed meeting on Tuesday, May 19, 2026 at 6:00 PM in the Council Chambers at 2167 Oak Bay Avenue. The meeting is closed under Section 90(1) and/or 90(2) of the Community Charter because the items involve solicitor-client privileged advice. Additional items may be added later, and the agenda will be posted online at least 24 hours before the meeting.

• Discussion of solicitor-client privileged advice (closed under Section 90)

Special Council Meeting (Closed)

This is a special council meeting that is entirely procedural. The only substantive action is a motion to close the meeting to the public under Section 90(1)(i) of the Community Charter to receive advice subject to solicitor-client privilege. No decisions or public discussions are scheduled.

• Motion to close the meeting under Community Charter Section 90(1)(i) for solicitor-client privileged advice

Special Council Meeting

At the special council meeting, members will vote on several items including a development permit for 295 King George Terrace, adoption of the Council Remuneration Bylaw, appointment of election officers, and a change order adding $800,000 of work and a $305,000 contract amendment to the Uplands Sewer Separation and Watermain Replacement project. They will also receive reports on the Accessibility Plan Implementation Strategy and consider amendments to sign, blasting, anti‑noise, building and plumbing, and planning fee bylaws.

• Approve Development Permit (DP000068) for 295 King George Terrace
• Adopt Council Remuneration Bylaw No. 4966, 2026
• Appoint Crystal Anderson as Chief Election Officer and Joanna Winter and Alex Heimburger as Deputy Chief Election Officers for the 2026 General Local Election
• Approve $800,000 additional work and $305,000 (plus GST) change order to Windley Contracting Ltd. for the Uplands Sewer Separation and Watermain Replacement project
• Read Sign Bylaw No. 3946, 1997 amendment Bylaw No. 4962, 2026 (election signs) three times

Advisory Design Panel

The Advisory Design Panel will review two Uplands Siting and Design applications: one to modify windows and doors at 3250 Norfolk Road, and another for 2560 Dorset Road. The panel will recommend to Council approval, approval with conditions, or denial of each. Staff support the 3250 Norfolk Road proposal, noting it conforms to Uplands Design Guidelines and does not create net new housing units.

• 3250 Norfolk Road – proposed to reduce glazing and infill with wood siding, replace sliding glass doors with a french door; $2,000 application fee paid
• 2560 Dorset Road – Uplands Siting and Design application (ADP00203) for review and recommendation to Council
• Neither application will create net new housing units, as noted under Housing Impacts for 3250 Norfolk Road

Council Meeting (Closed)

The council approved its agenda for the May 11, 2026 meeting. It then voted to close the meeting under Community Charter Section 90(1)(c) and 90(1)(i), covering labour relations and solicitor‑client privileged advice. Finally, the council adjourned the meeting at 6:55 PM.

• Approval of agenda
• Motion to close meeting under Community Charter Section 90(1)(c) – labour relations
• Motion to close meeting under Community Charter Section 90(1)(i) – solicitor‑client privileged advice
• Adjournment of meeting at 6:55 PM

Council Meeting

The council will vote on revisions to the Carnarvon Park Redevelopment Plan, including replacing the green roof with a conventional roof and solar panels and swapping the childcare space for multipurpose spaces. It will also endorse a funding model that splits costs 50% from district reserves and 50% from long‑term borrowing, and approve use of the Approval‑Free Liability Zone for that borrowing. Additional items include a five‑year recreation‑software contract, adoption of the 2025 financial statements and audit, and several bylaw updates.

• Revise Carnarvon Park design (green roof → conventional roof + solar panels; childcare space → multipurpose spaces)
• Adopt funding model for Carnarvon Park: 50% reserves, 50% long‑term borrowing; approve Approval‑Free Liability Zone
• Renew recreation management software contract with PerfectMind Inc for $405,000 (excluding tax) for five years
• Approve 2025 Statement of Financial Information and receive KPMG 2025 audit findings
• Adopt Tax Rates Bylaw 2026 and Council Remuneration Bylaw 2026

Notice of Time Change Council Meeting (Closed)

The Oak Bay Council will hold a closed meeting on Monday, May 11, 2026. The only agenda item is a notice that the meeting will begin at 5:30 PM, a change from the previously scheduled time. No other matters are listed for discussion or decision.

Heritage Commission

The Heritage Commission will discuss postponed items from April 1, including BC Heritage webinars on Making the Case and Insuring Heritage Properties. The commission will also continue work plan initiatives, such as a draft letter offering commemorative plaques to owners of houses built in 1925–1926 at a reduced cost of $100, potential participation in community events, and a review of the draft annual report and work plan for 2026. No formal votes on new heritage designations or agreements are scheduled; all items are for discussion and advice to Council.

• Discussion of BC Heritage webinars: Making the Case and Insuring Heritage Properties
• Review of draft letter offering centennial plaques to homeowners of 1925–1926 houses at $100 each
• Continuation of work plan: speakers/presentations, community events, and draft annual report for 2026
• Information item: list of Oak Bay houses built in 1926
• No new heritage revitalization agreements or designation proposals on this agenda

Board of Variance

The Board of Variance meeting scheduled for April 28, 2026, has been cancelled. No items were discussed or decided.

Council Meeting (Closed)

The council is meeting to discuss items related to personal information of municipal officers or employees and labour relations. The meeting is scheduled to be closed to the public under the Community Charter.

• Discussion of personal information regarding municipal officers, employees, or agents
• Discussion of labour relations or other employee relations

Council Meeting

Oak Bay Council will consider adopting the 2026 Tax Rates Bylaw and several zoning and traffic amendments. The meeting also includes reports on housing targets and a heritage revitalization agreement.

• Adoption of 2026 Tax Rates Bylaw (No. 4964)
• Adoption of Zoning Bylaw Amendment (No. 4951) for 1024 Transit Road
• Adoption of Streets and Traffic Bylaw Amendment (No. 4955)
• Report on Housing Supply Act interim targets (Oct 2025–Mar 2026)
• Heritage Revitalization Agreement amendment for 1587 York Place

Committee of the Whole

The Committee of the Whole will discuss a draft policy for naming and renaming streets, parks, and facilities. The body is also reviewing the restructuring of priority projects to implement the 2025 Official Community Plan and updates to home-based business regulations.

• Draft Streets, Parks and Facilities Naming and Renaming Policy
• Proposed renaming of Prince Andrew Crescent
• Council Priority Project #78: Optimize Development Processes (Part 2)
• Restructuring of Project #76 into four projects including a new Subdivision, Works and Services Bylaw
• Proposed updates and community engagement plan for home-based business regulations

Notice of Special Parks, Recreation, and Culture Committee Meeting

This special meeting of the Parks, Recreation, and Culture Committee includes two agenda items: proposed updates to the Tree Protection Bylaw and a progress update on the Uplands Park Management Plan implementation. No decisions are recorded in this notice.

• Proposed updates to the Tree Protection Bylaw
• Progress update on Uplands Park Management Plan implementation

Advisory Planning Commission

The Advisory Planning Commission meeting scheduled for April 15, 2026 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled, no agenda items

Special Parks, Recreation, and Culture Committee Meeting

Advisory Design Panel

The Oak Bay Advisory Design Panel will review two development applications and provide design recommendations to Council. The agenda covers a proposed covered arbor and hot tub at 3490 Beach Drive and a development permit for 960 Foul Bay Road. The panel's advice informs Council's final approval of residential projects in the area. The meeting also includes routine approvals and staff updates.

• Uplands Siting and Design application ADP00201 for a covered arbor, hot tub, and landscaping at 3490 Beach Drive
• Development Permit DP000056 for 960 Foul Bay Road
• $2,000 application fee for the 3490 Beach Drive project
• Adoption of minutes from the February 10, 2026 meeting
• Next scheduled meeting set for May 12, 2026

Council Meeting (Closed)

The council will first approve the regular meeting agenda. It will then move to close the session under Community Charter sections 90(1)(i) and 90(2)(b) to discuss solicitor‑client privileged advice and confidential negotiation information. Finally, the council will adjourn the meeting.

• Approval of the regular council meeting agenda
• Motion to close the meeting under Community Charter sections 90(1)(i) and 90(2)(b) for confidential matters
• Motion to adjourn the meeting

Council Meeting

Oak Bay Council will approve the meeting agenda and minutes, receive committee reports, and hear a BC Transit presentation. The council will direct a review of mayor and council remuneration and adopt multiple bylaws covering zoning, streets, development applications, parking facilities, and the 2026‑2030 financial plan. New business includes a motion on the Covenant Amendment for 592 Island Road and a letter on potential supportive‑housing sites.

• Zoning Bylaw Amendment (ZON00067) – 1330 Hampshire Road
• Streets and Traffic Bylaw No. 4100 amendment – rescind and amend Section 2
• Development Application Procedures Bylaw No. 4844 amendment
• Council Remuneration review recommendation and policy development
• Long Term Borrowing Guidelines and Communications Plan approval

Heritage Commission

The Heritage Commission is meeting to provide recommendations to Council on two Heritage Revitalization Agreements. The body will also discuss its 2026 work plan and professional development webinars.

• Heritage Revitalization Agreement (HRA00016) for 960 Foul Bay Road to convert a historic home to 8 units and add 16 new townhouses
• Heritage Revitalization Agreement Amendment (HRA00017) for Annandale House at 1587 York Place
• Review of draft letter for Centennial Homeowners
• Discussion of Draft Annual Report and Work Plan 2026
• Discussion of 'Making the Case' BC Heritage Webinar

Board of Variance

The Board of Variance meeting that was to be held on March 31, 2026 at 10:00 AM has been cancelled. No agenda items were considered or decided at this meeting. No further action or discussion was scheduled.

Council Meeting

Council will discuss the approval of the 2026-2030 Financial Plan and several bylaw amendments. The meeting includes decisions on specific property applications and a parking study for the Oak Bay Recreation Centre.

• 2026-2030 Financial Plan Bylaw No. 4957, 2026
• Strata conversion approval for 916 Island Road
• Covenant amendment denial for 592 Island Road
• Zoning Bylaw Amendment for 2757 Dufferin Avenue
• Parking study and creek/walkway design at Oak Bay Recreation Centre

Council Meeting (Closed)

The council will approve the regular meeting agenda. It will then move to close the session under Community Charter Section 90(1)(a) and 90(1)(c) because personal information about municipal staff and labour relations will be discussed. After the closed portion, the council will adjourn.

• Approval of the March 23, 2026 regular council meeting agenda
• Motion to close the meeting under Community Charter Section 90(1)(a) and 90(1)(c) – personal information and labour relations
• Motion to adjourn the meeting

Notice of Time Change Council Meeting (Closed)

The Oak Bay Council scheduled a closed meeting for Monday, March 23, 2026. The start time for this meeting has been changed to 5:30 PM. No other agenda items are listed in the notice. The notice was issued by C. Anderson, Director of Corporate Services.

Advisory Planning Commission

The Advisory Planning Commission is reviewing two land-use applications to provide recommendations to Council. The body will discuss a zoning amendment for a home addition and an Official Community Plan amendment.

• Zoning Bylaw Amendment (ZON00067) for an addition to a 1913 single-family dwelling at 1330 Hampshire Road
• Official Community Plan Amendment (OCP00010) for 960 Foul Bay Road

Committee of the Whole

The Committee of the Whole will receive the Oak Bay Mayoral Task Force report on Derelict Vessels and Marine Management for information and direct staff to prepare a high‑level Project Options Analysis, to be presented at the next priority‑project review. The meeting also includes receipt of the Climate Action Program Annual Update and the Draft Indigenous Relations and Reconciliation Framework, both for information. Minutes from the February 9 and February 17 Committee of the Whole meetings will be adopted, and a public comment period is provided.

• Receive Oak Bay Mayoral Task Force report on Derelict Vessels and Marine Management and order a Project Options Analysis
• Receive Climate Action Program Annual Update report (dated March 16, 2026)
• Receive Draft Indigenous Relations and Reconciliation Framework report (dated March 16, 2026)
• Adopt minutes from the February 9 and February 17 Committee of the Whole meetings
• Public comment and question period for residents

Special Committee of the Whole (Budget)

The Special Committee of the Whole will review the draft 2026-2030 Financial Plan, which proposes an 11.2% increase in taxation revenue, and consider two tax mitigation scenarios. The committee will recommend whether to approve the plan and direct staff to prepare the financial plan bylaw.

• Review of 2026-2030 Financial Plan with $122.7 million in expenditures
• Consideration of tax mitigation scenarios to reduce rate to 8% or 10%
• Staff to prepare 2026-2030 Financial Plan Bylaw for Council consideration
• Public participation via Zoom, telephone, or in person at Municipal Hall
• Committee of the Whole meeting at Council Chambers, 2167 Oak Bay Avenue

Notice of Special Committee of the Whole (Budget)

The Special Committee of the Whole will meet on Thursday, March 12, 2026 at 6:00 PM in the Council Chambers at 2167 Oak Bay Avenue. The meeting is convened to consider the district's 2026‑2030 Draft Financial Plan. Additional items may be added before the agenda is finalized and posted online.

• Review of the 2026‑2030 Draft Financial Plan

Advisory Design Panel

The Oak Bay Advisory Design Panel meeting scheduled for March 10, 2026, at 10:00 AM has been cancelled. The cancellation was issued by Crystal Anderson, Director of Corporate Services.

• Cancellation of Advisory Design Panel meeting
• Meeting time: March 10, 2026 at 10:00 AM
• Issued by Crystal Anderson, Director of Corporate Services

Council Meeting

Council will discuss development permits and zoning amendments for a property on Eastdowne Road. The body is also deciding on grant-in-aid funding and the adoption of several bylaws related to short-term rental programs.

• Proposed OCP amendment, zoning amendment, and development permit for 2442 Eastdowne Road
• Grant-In-Aid total of $63,500 per assigned Council member
• Proposed three-year agreement with Oak Bay Volunteer Services Society at $40,400/year
• Adoption of Zoning, Municipal Ticket Information, and Business Licence bylaws for Short-Term Rentals Programs
• Proposal to pause Council Priority Project #47 regarding Turkey Head (Spewhung Point)

Council Meeting (Closed)

The council will first approve the meeting agenda. It will then move to close the session under Community Charter sections 90(1)(a), 90(1)(c) and 90(1)(i) to discuss personal information about municipal staff, labour relations issues, and solicitor‑client privileged advice. The meeting will be adjourned after the closure motion.

• Approval of the regular council meeting agenda for March 9, 2026
• Motion to close the meeting under Community Charter sections 90(1)(a), (c) and (i) concerning personal information, labour relations, and solicitor‑client privilege
• Motion to adjourn the meeting

Special Committee of the Whole (Budget)

The Special Committee of the Whole will receive the Draft 2026‑2030 Financial Plan, which outlines a five‑year budget of $122.7 million, an $10.7 million (8%) decrease from the previous year. Council will consider the report, its appendices, and public input as part of the annual financial‑plan bylaw process. The financial plan must be approved before the property‑tax bylaw deadline of May 15.

• Receive the Draft 2026‑2030 Financial Plan report authored by Rianna Lachance, Director of Finance and Asset Management
• Total consolidated 2026 expenditures are $122.7 million, a decrease of $10.7 million (8%) from 2025
• Appendices include updated Table 3, Appendices 1‑15, and Appendix 12 with two cost‑reduction scenarios
• Public participation is invited via Zoom, telephone, email ([email protected]), or in‑person at 2167 Oak Bay Avenue
• Council direction to consider the draft plan before the property‑tax bylaw deadline of May 15

Notice of Special Committee of the Whole (Budget)

The Special Committee of the Whole will meet to conduct District business regarding the 2026-2030 Draft Financial Plan. This meeting focuses on the long-term budget planning for the municipality.

• 2026-2030 Draft Financial Plan

Heritage Commission

The Heritage Commission will approve its agenda and adopt the February minutes, then refer the updated Heritage Commission Work Plan—including proposed budget allocations—to Council for endorsement. It will also identify six topics for BC Heritage webinars in 2026 and discuss potential speakers and presentation topics for future meetings. Additional items include staff and council liaison updates and professional development planning.

• Referral of the Annual Report and updated Heritage Commission Work Plan with budget allocations to Council for endorsement
• Selection of six topics for BC Heritage webinars for the 2026 schedule
• Discussion of potential speakers and presentation topics for upcoming Commission meetings
• Professional development update: review of the Heritage Legislation in BC webinar
• Staff and Council liaison updates presented to the Commission

Notice of Special Council Meeting

The Oak Bay Council will review several development items at a special meeting on March 2, 2026. Items include two Uplands siting and design applications, two zoning bylaw amendments, a development variance permit, a development permit, and amendments to development application procedures. The council will discuss each proposal and decide on any required approvals or delegations.

• Uplands Siting and Design (ADP00200) – 3110 Norfolk Road
• Uplands Siting and Design (ADP00199) – 2975 Beach Drive
• Zoning Bylaw Amendment (ZON00064) – 1024 Transit Road
• Development Variance Permit (DVP000183) – 2400 Dunlevy Street
• Development Permit (DP000066) – 295 King George Terrace

Public Hearing

Council is considering Amendment Bylaw No. 4949 to update the Official Community Plan. The proposed changes include height increases for specific areas and land use designation updates for several properties.

• Increase height limit from 4 to 6 storeys at the Neighbourhood Village (Cedar Hill Cross Road and Henderson Road) for affordable housing or amenities
• Change land use to Townhouse Residential for 2298 Bowker Avenue, 2348 Cadboro Bay Road, and 2358 Cadboro Bay Road
• Add Residential land use designation to 3443 Henderson Road
• Addition of dark sky principles to development permit area guidelines
• New policy (CF12) for existing multi-unit residential buildings exceeding height limits

Special Council Meeting

Council will review several property-specific applications, including zoning bylaw amendments and development permits. The meeting also includes a discussion on revising the Development Application Procedures Bylaw regarding permit approvals and temporary use permits.

• Zoning Bylaw Amendment (ZON00064) for 1024 Transit Road, including secondary suite requirements
• Zoning Bylaw Amendment (ZON00063) and Development Variance Permit (DVP000158) for 2444 Cranmore Road
• Uplands Siting and Design application (ADP00200) for roof and cladding changes at 3110 Norfolk Road
• Development Permit (DP000066) for 295 King George Terrace
• Development Variance Permit (DVP000183) for 2400 Dunlevy Street

Parks, Recreation, and Culture Committee

The Parks, Recreation, and Culture Committee will vote to appoint members as Chair and Vice‑Chair for 2026. It will also adopt the schedule of three regular meetings for 2026. Additional items include receiving the 2025 recreation participation data and adopting the previous meeting minutes.

• Election of Chair (appointment of a member to serve as Chair for 2026)
• Election of Vice‑Chair (appointment of a member to serve as Vice‑Chair for 2026)
• Approval of 2026 meeting schedule: May 26, September 29, and November 24
• Receipt of 2025 Recreation Participation Data (information only)
• Adoption of minutes from the November 25 2025 special meeting

Board of Variance

The Board of Variance meeting that was to be held on February 24, 2026 at 10:00 AM has been cancelled. No agenda items were considered or decided.

Council Meeting

Oak Bay Council will adopt minutes from previous meetings, approve the 2026 budgets for the Greater Victoria Public Library and the Oak Bay Business Improvement Association, and consider financial plan projections involving potential tax increases. The council will receive community feedback on the Carnarvon Park Redevelopment and endorse its schematic design. Additional items include approval of a User Code of Conduct Policy, a driveway access permit for Camosun College at 3100 Foul Bay Road, and direction to begin detailed design of the Currie Road Sewer Replacement project.

• Approve the 2026 Greater Victoria Public Library budget
• Approve the 2026 Oak Bay Business Improvement Association budget
• Approve the User Code of Conduct Policy
• Approve a driveway access permit for Camosun College, 3100 Foul Bay Road (approx. 9.0 m width)
• Direct staff to initiate detailed design of the Currie Road Sewer Replacement project

Council Meeting (Closed)

The Oak Bay Council will approve the agenda for the February 23, 2026 meeting. It will vote to close the meeting in accordance with Community Charter Section 90(1)(c) for labour relations and Section 90(1)(e) for land acquisition matters. The meeting will then be adjourned.

• Approve February 23, 2026 regular council meeting agenda
• Motion to close meeting under Community Charter Section 90(1)(c) – labour relations
• Motion to close meeting under Community Charter Section 90(1)(e) – land acquisition or disposition
• Motion to adjourn the meeting

Notice of Time Change - Council Meeting (Closed)

The agenda contains only a notice that the closed council meeting on Monday, February 23, 2026 will begin at 5:30 PM instead of the previously scheduled time. No other items, decisions, or discussions are listed.

Advisory Planning Commission

The commission will consider a recommendation to Council on Development Permit DP000066 for 295 King George Terrace. It will also review a zoning bylaw amendment (ZON00066) for 2757 Dufferin Avenue. Staff and council liaison updates will be presented, including recent approvals and ongoing discussions relevant to local planning.

• Development Permit DP000066 – 295 King George Terrace
• Zoning Bylaw Amendment ZON00066 – 2757 Dufferin Avenue
• Staff update: Council approved 1606 Wilmot Place; 2442 Eastdowne Road referred back to staff
• Council update: Infill Housing Updated Report approved; discussion of Bowker Creek rail system replacement

Notice of Special Council Meeting (Closed)

The Oak Bay Council will hold a closed special meeting on February 17, 2026 to consider acquisition, disposition, or expropriation of land or improvements. The discussion is closed under Section 90(1) and/or 90(2) of the Community Charter because disclosure could harm municipal interests. No specific projects or dollar amounts are listed in the notice.

• Closed discussion of land acquisition, disposition, or expropriation matters

Special Council Meeting (Closed)

The council will first approve the meeting agenda, then vote to close the session under Community Charter Section 90(1)(e) because items to be discussed involve acquisition, disposition, or expropriation of land or improvements. The closed portion will address those land‑related matters, after which the council will adjourn.

• Approval of the Special Council Meeting agenda
• Motion to close the meeting under Community Charter Section 90(1)(e) for land acquisition, disposition, or expropriation items
• Motion to adjourn the meeting

Committee of the Whole

The Committee of the Whole will approve its agenda and adopt minutes from previous meetings. It will recommend that Council approve the 2026 Greater Victoria Public Library budget and the 2026 Oak Bay Business Improvement Association budget. The Committee will receive the 2026 Grant-in-Aid Applications report and a 2026 Financial Plan Check‑In report. Public comment and new business will follow.

• Approve agenda for February 17, 2026 meeting
• Adopt Committee of the Whole minutes from January 19, 2026 and special minutes from January 26, 2026
• Recommend approval of the 2026 Greater Victoria Public Library budget
• Recommend approval of the 2026 Oak Bay Business Improvement Association budget
• Receive 2026 Grant-in-Aid Applications report

Advisory Design Panel

The Advisory Design Panel met on February 10, 2026 to consider two Uplands Siting and Design applications. The panel will advise Council on whether to approve, approve with considerations, or deny the application for 2975 Beach Drive, which proposes a colour change, a new sliding glass door and a covered patio. The panel will also advise on the application for 3110 Norfolk Road, which is presented for the same recommendation options. The meeting also includes staff and council liaison updates and routine approvals of the agenda and minutes.

• Review of Uplands Siting and Design application ADP00199 at 2975 Beach Drive (colour change, sliding glass door, covered patio)
• Review of Uplands Siting and Design application ADP00200 at 3110 Norfolk Road (recommendation sought)
• Approval of the meeting agenda
• Adoption of Advisory Design Panel minutes from January 13, 2026
• Staff liaison updates on recent council actions (e.g., OCP design guidelines, rezoning bylaw for 310 King George Terrace)

Notice of Special Committee of the Whole

The Special Committee of the Whole will consider the Comprehensive Asset Management Plan Phase 2, identified as Council Priority Projects #25 and #38. The discussion will focus on infrastructure prioritization and the investment forecast for the district. No other items are listed for this meeting.

• Comprehensive Asset Management Plan Phase 2 – Infrastructure prioritization and investment forecast (Council Priority Projects #25 & #38)

Council Meeting

Council will discuss amendments to zoning, business licence, and municipal ticket bylaws regarding short-term rentals. The meeting also includes several zoning amendments and a contract change order for a storm sewer project.

• Short-term rental bylaw amendments to Zoning Bylaw No. 3531, Business Licence Bylaw No. 3603, and Municipal Ticket Information Bylaw No. 4846
• $296,498 contract change order for McElhanney Ltd. regarding Estevan Storm Sewer Project Phase 2
• Zoning bylaw amendments for 2444 Cranmore Road, 1391 Victoria Avenue, and 2125 Lansdowne Road
• Development permit with variance for 1933 Crescent Road
• Recommendation to advocate to the province for the unpausing of Active transportation Grants

Special Committee of the Whole

The Committee of the Whole will receive a report on Phase 2 of the Comprehensive Asset Management Plan. Staff are seeking feedback on a new framework for prioritizing infrastructure projects and a 20-year investment forecast to support long-term financial planning.

• Comprehensive Asset Management Plan Phase 2 report (Council Priority Projects #25 & #38)
• Infrastructure Prioritization Framework for 20-year capital planning
• 20-Year Infrastructure Investment Forecast model
• UBCM Infrastructure Planning Grant award of $25,000
• Strategic Priorities Fund application for $446,000 currently under review

Council Meeting (Closed)

Council is meeting in a closed session to discuss specific items under the Community Charter. The meeting is limited to labour relations, municipal property security, and land acquisition or disposition.

• Discussion of labour or employee relations
• Discussion of municipal property security
• Discussion of land acquisition, disposition, or expropriation

Notice of Time Change - Council Meeting (Closed)

The notice announces that the closed council meeting scheduled for Monday, February 9, 2026 will now begin at 4:30 PM. No agenda items are provided in this notice. The notice is signed by C. Anderson, Director of Corporate Services.

Heritage Commission

The Oak Bay Heritage Commission will elect a Chair and Vice‑Chair for 2026. It will approve the agenda and adopt the minutes from the October 1 2025 meeting. The Commission will also approve the 2026 meeting schedule and receive staff and council updates.

• Election of Chair for 2026
• Election of Vice‑Chair for 2026
• Approval of the meeting agenda
• Adoption of October 1 2025 minutes
• Approval of the 2026 Heritage Commission meeting schedule

Board of Variance

The Board of Variance will elect a Chair and Vice‑Chair for 2026, approve the meeting agenda and the November 26, 2024 minutes, and review two variance applications: BOV00031 for 2050 Esplanade and BOV00032 for 867 Transit Road. The board will also vote to adopt the 2026 meeting schedule.

• Election of Chair for 2026
• Election of Vice‑Chair for 2026
• Approval of agenda and November 26, 2024 minutes
• Consideration of variance application BOV00031 – 2050 Esplanade
• Consideration of variance application BOV00032 – 867 Transit Road

Notice of Time Change - Council (Closed) Meeting

This document is a notice that the Council meeting scheduled for January 26, 2026, has been moved from 6:00 PM to 5:00 PM. No other agenda items are listed.

Notice of Special Committee of the Whole

The Special Committee of the Whole will meet on Monday, January 26, 2026 at 6:00 PM in Council Chambers to receive an update on the Active Transportation Network Engagement project. The meeting is intended to discuss the project’s status. No other agenda items are listed.

• Active Transportation Network Engagement – project update

Council Meeting

Council will vote to rescind the Community Amenity Contributions (CAC) Policy (PLP00008) and direct refunds of all CAC payments. The meeting also includes approval of a $339,605 change order for the McNeill Avenue Traffic Calming and Utility Replacement project, and approval of an Uplands Siting and Design application for a secondary suite at 3280 Uplands Road. Staff will recommend adopting an amended Sustainable Procurement Policy, and the Official Community Plan amendment (Bylaw No. 4949) will be read twice and a public hearing scheduled.

• Rescind Community Amenity Contributions Policy (PLP00008) and direct refunds of all CAC payments
• Approve Change Order No. 1 for $339,605 (excluding GST) to C-1 Contractors Ltd. for McNeill Avenue Traffic Calming and Utility Replacement
• Approve Uplands Siting and Design application ADP00198 for a secondary suite at 3280 Uplands Road
• Adopt Sustainable Procurement Policy amendment (redlined version) and direct implementation procedures
• Read Official Community Plan Bylaw No. 4942 amendment (Bylaw No. 4949) first and second time and schedule a public hearing

Special Committee of the Whole

The Special Committee of the Whole will receive the “Active Transportation Network Engagement – Project Update” report and seek Council input on routing changes for nine priority active‑transportation routes. Staff will ask for feedback on Phase 1A routing revisions, the level of community engagement for each design, and whether to explore shared micromobility programs. Based on Council comments, a draft Implementation Plan will be prepared for future approval.

• Route 1 – Oak Bay Ave/Beach Dr connection via Beresford St, estimated cost $50k, completion 2027
• Route 2 – Bowker Ave commuter route to Esplanade, estimated cost $100k, completion 2027
• Route 3 – Cedar Hill Cross Road multi‑use trail: buffered bike lanes $100k (2027) and multi‑use path $2M (2028)
• Route 4 – Central Oak Bay neighbourhood bikeway using McNeill Ave, Devon Rd, etc., estimated cost $700k, completion 2027
• Route 5 – Cadboro Bay Rd commuter route: short‑term buffered lanes, long‑term protected lanes (no cost listed)

Council Meeting (Closed)

The Oak Bay Council will approve its agenda, vote to close the meeting under Community Charter sections 90(1)(a), (c) and (e), and then adjourn. No other policy or budget items are on the agenda.

• Approval of the regular council meeting agenda for January 26, 2026
• Motion to close the meeting under Community Charter Section 90(1)(a), (c) and (e)
• Motion to adjourn the meeting

Advisory Planning Commission

The Advisory Planning Commission will elect a Chair and Vice‑Chair for 2026. It will approve the 2026 meeting schedule. The commission will consider four zoning bylaw amendment applications—ZON00064 at 1024 Transit Rd., ZON00065 at 1391 Victoria Avenue, ZON00063 at 2444 Cranmore Road—and a development permit application DP000065 at 1933 Crescent Road. Recommendations will be forwarded to Council for final decision.

• Zoning Bylaw Amendment (ZON00064) – 1024 Transit Rd.
• Zoning Bylaw Amendment (ZON00065) – 1391 Victoria Avenue
• Development Permit (DP000065) – 1933 Crescent Road
• Zoning Bylaw Amendment (ZON00063) – 2444 Cranmore Road

Committee of the Whole

The Committee of the Whole will approve the meeting agenda and adopt minutes from June 16, 2025 and October 20, 2025. It will receive the Bowker Creek Railing Replacement Project report and the Infill Housing Program update report. The meeting also includes mayor and council verbal reports, a public comment period, and any new business before adjourning.

• Approval of the January 19, 2026 agenda
• Adoption of Committee of the Whole minutes from June 16, 2025 and October 20, 2025
• Receipt of the Bowker Creek Railing Replacement Project report (dated January 19, 2026)
• Receipt of the Infill Housing Program – Update Report (dated January 19, 2026)
• Public comment and question period

Advisory Design Panel

The panel will elect a Chair and Vice‑Chair for 2026, approve the meeting agenda and minutes, and adopt the 2026 meeting schedule. It will also consider the Uplands Siting and Design application (ADP00198) to convert a garage at 3280 Uplands Road into a secondary suite. Recommendations will be forwarded to Council for final decision.

• Election of Chair for 2026 (maximum two‑year term)
• Election of Vice‑Chair for 2026 (maximum two‑year term)
• Approval of the agenda, October 21, 2025 minutes, and 2026 meeting schedule
• Review of Uplands Siting and Design (ADP00198) – 3280 Uplands Road secondary‑suite proposal
• Recommendation to Council to receive the Uplands report

Council Meeting

The council approved the award of tender OBMH 13-2025 to Erdem Excavating for the Henderson Road and Haultain‑Estevan Cycling Facilities at $1,396,400 plus GST. It also authorized the purchase of a CAT 440 Backhoe for up to $255,000 plus GST. The council denied the Official Community Plan and Zoning Bylaw amendment applications for 2442 Eastdowne Road and approved a heritage register building permit for 1684 Yale Street. Additional items included liquor licence opt‑out responses for the Uplands Golf Club.

• Purchase of CAT 440 Backhoe from Finning Canada – up to $255,000 (plus GST)
• Award of tender OBMH 13‑2025 for Henderson Road and Haultain‑Estevan Cycling Facilities – $1,396,400 (plus GST) to Erdem Excavating
• Denial of Official Community Plan amendment (OCP00008) and Zoning Bylaw amendment (ZON00052) for 2442 Eastdowne Road
• Approval of heritage register building permit application BP017288 for 1684 Yale Street
• Liquor licence opt‑out responses for Uplands Golf Club at 3300 Cadboro Bay Road

Council Meeting (Closed)

The Oak Bay Council will approve its agenda and then move to close the meeting under Community Charter sections 90(1)(c), 90(1)(i) and 90(2)(b)(i). The closure is to discuss labour‑relations issues, solicitor‑client privileged advice, and confidential negotiations with higher levels of government. After the closed session, the council will adjourn.

• Approval of the January 12, 2026 regular council agenda
• Motion to close the meeting under Community Charter 90(1)(c), 90(1)(i), and 90(2)(b)(i)
• Discussion of confidential labour relations matters
• Discussion of solicitor‑client privileged advice
• Discussion of confidential negotiations with provincial/federal governments

Notice of Time Change - Council (Closed) Meeting

This document is a notice that the Council meeting scheduled for January 12, 2026, has been moved from 6:00 PM to 5:00 PM. No other agenda items are listed.

Heritage Commission

The Heritage Commission meeting scheduled for January 7, 2026, has been cancelled. The cancellation was issued by Crystal Anderson, Director of Corporate Services.

• Cancellation of the January 7, 2026, meeting
• Meeting time: 2:00 PM
• Issued by Crystal Anderson, Director of Corporate Services