Oak Bay public meetings in 2024

Special Council Meeting (Closed)

Oak Bay Council will first approve the special meeting agenda. It will then move to close the meeting under Community Charter Section 90(1)(i) because solicitor‑client privileged advice will be received. Finally, the council will adjourn the meeting.

• Approval of the Special Council Meeting agenda
• Motion to close the meeting under Community Charter Section 90(1)(i) for solicitor‑client privileged advice
• Motion to adjourn the meeting

Notice - Special Closed Council Meeting

The Oak Bay Council will meet in a special closed session on Dec. 16, 2024 at 5 p.m. The session is closed under Community Charter s. 90(1)(i) because it will consider solicitor‑client privileged advice. No agenda items are listed; additional items may be added later.

Council Meeting (Closed)

The Oak Bay Council will formally approve the December 9, 2024 agenda, vote to close the meeting under Community Charter Section 90, and then adjourn. No substantive policy items are on the agenda.

• Approval of the regular council meeting agenda
• Motion to close the meeting under Community Charter Section 90(1) and (2)
• Motion to adjourn the meeting

Council Meeting

Council adopted the minutes from the November 25 meetings and approved the Development Cost Charge Bylaw No. 4891 and Amenity Cost Charge Bylaw No. 4892. The council selected a design option and sustainability level for the Carnarvon Park Master Plan refresh and approved its phased implementation plan. The award of Request for Proposal OBMH 30-2024 for Official Community Plan and Zoning Bylaw updates to Modus Planning was approved at a cost of $445,110 plus GST. Staff were directed to prepare bylaw amendments for multiple infill housing program recommendations.

• Approval of Development Cost Charge Bylaw No. 4891, 2024
• Approval of Amenity Cost Charge Bylaw No. 4892, 2024
• Selection of design option and sustainability level for Carnarvon Park Master Plan refresh
• Award of RFP OBMH 30-2024 for Official Community Plan and Zoning Bylaw Updates to Modus Planning ($445,110 + GST)
• Directive to draft bylaw amendments for Infill Housing Program recommendations

Special Parks, Recreation, and Culture Committee

The Parks, Recreation and Culture Committee will adopt the September 24, 2024 minutes and approve its agenda. Staff will provide updates on Parks Capital Projects. Members will discuss options for the Carnarvon Park Master Plan Refresh and an art project for the new fire‑truck storage building at Firefighter's Park.

• Carnarvon Park Master Plan Refresh project options
• Art project for new fire‑truck storage building at Firefighter's Park
• Staff Liaison update on Parks Capital Projects

Notice - Special Parks, Recreation, and Culture Committee

The Special Parks, Recreation and Culture Committee will meet to review updates on parks capital projects. The body will discuss options for the Carnarvon Park Master Plan Refresh and an art project for the new fire truck storage building at Firefighter’s Park.

• Carnarvon Park Master Plan Refresh project options
• Art project for new fire truck storage building at Firefighter’s Park
• Update on Parks Capital Projects

Advisory Design Panel

The panel will consider a development permit for an 18‑unit four‑storey rental building at 2442 Eastdowne Road. It will also review four uplands siting and design applications (ADP00180, ADP00181, ADP00182, ADP00177) and related variance permits. The meeting includes routine approval of the agenda and adoption of previous minutes.

• Development Permit DP000051 – 2442 Eastdowne Road (18‑unit rental building)
• Uplands Siting and Design ADP00180 – 2445 Lansdowne Road (development variance)
• Uplands Siting and Design ADP00182 – 3609 Cadboro Bay Road
• Uplands Siting and Design ADP00181 – 3380 Ripon Road
• Approval of agenda and adoption of October 8, 2024 minutes

Special Council Meeting

Council is considering the affirmation of operational service levels for District departments and a 2024 review of the 2022-2026 Council Priorities. The meeting includes a proposal to change how the annual priorities survey is distributed to residents.

• Report on Department Service Levels for affirmation and annual performance reporting
• 2024 Review of 2022-2026 Council Priority themes
• Notice of Motion to mail the annual priorities survey separately from property tax bills to reach renters

Notice - Special Council Meeting

The Oak Bay Special Council meeting on Dec 2, 2024 will be used to review the council's stated priorities. No specific decisions or proposals are listed on the agenda.

• Review of Council Priorities

Board of Variance

The Oak Bay Board of Variance will approve its agenda and adopt minutes from the October 22, 2024 meeting. It will hear two variance applications: BOV00028 for 2074 Neil Street, requesting the rear lot line setback be reduced from 7.6 m to 4.0 m for a triplex, and BOV00030 for 1027 Hampshire Road. The board will also note that the applicant for 2074 Neil Street paid the $1,000 variance fee.

• Variance BOV00028 – 2074 Neil Street: rear lot line setback reduced from 7.6 m to 4.0 m for a three‑storey triplex
• Variance BOV00030 – 1027 Hampshire Road (application details not provided in agenda)
• Approval of agenda for the November 26, 2024 meeting
• Adoption of Board of Variance minutes from October 22, 2024
• Applicant for 2074 Neil Street paid a $1,000 Board of Variance application fee

Council Meeting - 25 Nov 2024 - 5:00 PM

The council approved the regular meeting agenda. It passed a motion to close the open portion of the meeting to discuss confidential matters involving the acquisition, disposition or expropriation of land and solicitor‑client privileged advice. The council then moved to adjourn the meeting.

• Approve regular council meeting agenda
• Motion to close open session for confidential discussion of land acquisition, disposition, or expropriation
• Motion to close open session for solicitor‑client privileged advice
• Motion to adjourn the meeting

Council Meeting - 25 Nov 2024 - 7:00 PM

Oak Bay Council will consider several items, including the reconsideration of Motion 2024-591 to approve a Development Variance Permit (DVP000156) for 1387 St. David Street with fire‑resilience conditions. The Council will also adopt the Heritage Designation Bylaw for 1566 Hampshire Road and a Traffic Control Order to move the police post on Oak Bay Avenue. Staffing and equipment recommendations from the State of the Infrastructure Report will be presented for inclusion in the 2025 budget, and the 2025 meeting schedule will be approved.

• Approve Development Variance Permit (DVP000156) for 1387 St. David Street with fire‑resilience reporting condition
• Give third reading and adopt Heritage Designation Bylaw No. 4884 for 1566 Hampshire Road and add property to Community Heritage Register
• Adopt Traffic Control Order TCO 2024-12 to relocate the police post on the south side of Oak Bay Avenue to the north side
• Recommend adding four maintenance crew positions, two critical‑infrastructure positions, and related equipment costs to the 2025 budget
• Approve the 2025 Regular Council and Committee of the Whole meeting schedule with specified dates

Closed Meeting Time Change Notice

The District of Oak Bay announced that the In-Camera Council meeting originally scheduled for Monday, November 25, 2024, will now begin at 5:00 PM. No other agenda items were listed.

Public Hearing - 25 Nov 2024 - 6:30 PM

Council will hold a public hearing to discuss two heritage-related bylaws. The meeting involves a proposal to designate one home as a protected municipal heritage site and another to establish a Heritage Revitalization Agreement.

• Proposed Heritage Designation Bylaw No. 4884 for 1566 Hampshire Road
• Proposed Heritage Revitalization Agreement Authorization Bylaw No. 4881 for 2031 Runnymede Avenue
• Proposal to facilitate the subdivision of one new residential lot at 2031 Runnymede Avenue

Advisory Planning Commission

The Advisory Planning Commission will review a Development Permit with Variance (DP000054) for the Haro Road soil management site and make a recommendation to Council. The meeting also includes staff and council liaison updates on recent rezoning decisions, bylaw adoptions, and grant funding. The commission will adopt the agenda and minutes from the previous meeting before adjourning.

• Development Permit with Variance (DP000054) – Haro Road Soil Management Site
• Rezoning amendment ZON00050 denied by Council (July 22, 2024)
• Rezoning amendment for 2691 King George Terrace approved by Council (July 29, 2024)
• Parking Facilities Amendment Bylaw 4873 adopted by Council (June 24, 2024)
• Grant funding from UBCM for development application processing review

Committee of the Whole

The Committee of the Whole will receive the staff report titled “Infill Housing Program Recommendations and Suggested Approach” and decide whether to direct staff to draft amendment bylaws for the recommendations in Table 2. Council will also direct staff to develop a project backgrounder for the remaining recommendations in Table 3 for consideration in 2025. Additional items include an impact analysis for the Centennial Celebration of the Victoria Cougar’s Stanley Cup Victory event and a report on space implications and options for the Elgin Road Public Works/Parks site.

• Receive Infill Housing Program Recommendations report and direct staff to prepare amendment bylaws for Table 2 recommendations
• Direct staff to prepare a 2025 backgrounder for Table 3 recommendations of the Infill Housing Program
• Review Impact Analysis for Centennial Celebration of the Victoria Cougar’s Stanley Cup Victory event
• Consider Elgin Road Public Works / Parks Site – Space Implications and Options report
• Public comment and question period for residents

Advisory Design Panel

The Oak Bay Advisory Design Panel meeting scheduled for November 13, 2024 has been cancelled. No agenda items will be considered.

Notice - Closed Meeting Time Change

The District of Oak Bay has rescheduled its closed council meeting from its originally listed time to begin at 6:30 PM on November 12, 2024. The agenda text provided is limited to this procedural notice.

• Closed council meeting time changed to 6:30 PM
• Meeting date: November 12, 2024

Council Meeting - 12 Nov 2024 - 6:30 PM

The Council will meet to approve the agenda and move into a closed session. The closed portion of the meeting is designated for discussing the acquisition, disposition, or expropriation of land or improvements.

• Closed session regarding land acquisition, disposition, or expropriation under Community Charter Section 90(1)(e)

Accessibility Advisory Committee

The Accessibility Advisory Committee met on November 12, 2024 to present and discuss the District of Oak Bay’s Draft Accessibility Plan. Consultants from Left Turn Right Turn delivered the draft and the committee was asked to confirm actions, identify gaps, and comment on language. The draft includes recommendations on staff training, employment policies, emergency services, communications, and built‑environment improvements. The committee’s advice will be forwarded to Council for final consideration.

• Presentation of the Draft Accessibility Plan by Left Turn Right Turn consultants
• Review of draft actions on staff training, accommodations policy, and recruitment processes
• Discussion of emergency services training and emergency preparedness recommendations
• Consideration of signage, parking, and transportation accessibility reviews
• Request for committee feedback on plan language, gaps, and priority alignment

Public Hearing

Council is considering two bylaws regarding 1318 Transit Road. The proposals aim to protect the existing home as a heritage property and allow the subdivision of three new residential lots for fee-simple townhouses.

• Bylaw No. 4880: Heritage Revitalization Agreement for 1318 Transit Road
• Bylaw No. 4882: Heritage Designation for the existing home at 1318 Transit Road
• Proposed subdivision of three new residential lots for townhouses at 1318 Transit Road

Council Meeting - 12 Nov 2024 - 7:00 PM

The Oak Bay Council meeting will consider endorsing Development Cost Charge and Amenity Cost Charge rates with a 1% municipal assist factor. It will choose between two options for the 2025 Oak Bay Police Department provisional budget. The council will receive reports on interim housing needs, a $2,193,235 utility upgrade tender for Florence Street, and a request to fund climate‑training workshops up to $6,000.

• Endorse Development Cost Charge and Amenity Cost Charge rates with 1% municipal assist factor
• Approve or refer back the 2025 Oak Bay Police Department provisional budget (Option 1 or Option 2)
• Receive Interim Housing Needs Report dated October 2024
• Award Florence Street Utility Upgrades tender to G&E Contracting LP for $2,193,235 plus GST
• Approve up to $6,000 from the Climate Action Reserve Fund for BC Sustainable Energy Association climate training

Heritage Commission

The Heritage Commission meeting scheduled for November 6, 2024, has been cancelled.

Notice - Closed Meeting Time Change

The District of Oak Bay is notifying that the closed council meeting originally scheduled for Monday, October 28, 2024 will now start at 5:00 PM. No agenda items are listed in the notice. The notice is signed by D. Plouffe, Director of Corporate Services.

Council Meeting - 28 Oct 2024 - 5:00 PM

The agenda for this meeting consists of procedural boilerplate. The council will consider a motion to close the meeting to discuss labour relations and the acquisition, disposition, or expropriation of land.

• Motion to close meeting per Community Charter Section 90(1)(c)(e) regarding employee relations and land transactions

Council Meeting - 28 Oct 2024 - 7:00 PM

The Oak Bay Council will consider and vote on multiple development variance permits, including a lot‑width reduction at 2095 Granite Street and setbacks at 3100 Beach Drive and 1387 St. David Street. It will also review a Uplands Siting and Design application to renovate and expand the garage and add an elevator at 3325 Upper Terrace Road. Additional agenda items include receiving a Housing Supply Act report and routine approvals of previous meeting minutes and an officer appointment.

• Approve Development Variance Permit (DVP000161) to reduce lot width at 2095 Granite Street
• Approve Uplands Siting and Design (ADP00178) to add garage/elevator at 3325 Upper Terrace Road
• Approve Uplands Siting and Design (ADP00177) and Development Variance Permit (DVP00159) for garage addition at 3100 Beach Drive
• Approve Development Variance Permit (DVP000156) for accessory dwelling unit setbacks at 1387 St. David Street
• Receive Housing Supply Act – Housing Target Order report for the period October 1 2023 – September 30 2024

Board of Variance

The Board of Variance will meet to review a specific application for 867 Transit Road. The board will also vote on the approval of the current agenda and the adoption of minutes from June 6, 2023, and July 2, 2024.

• Board of Variance Application (BOV00026) for 867 Transit Road

Advisory Planning Commission

The Advisory Planning Commission will approve its agenda and adopt minutes from the June 18, 2024 meeting, then review a Zoning Bylaw Amendment (ZON00053) for 2101 Sutherland Road that proposes a new site‑specific zone to permit two new homes with secondary suites. Staff and council liaison updates will also be presented, and the next meeting is scheduled for November 19, 2024.

• Zoning Bylaw Amendment (ZON00053) – 2101 Sutherland Road: proposal to create a new zone for two homes with secondary suites
• Approval of agenda for the October 22, 2024 meeting
• Adoption of minutes from the June 18, 2024 Advisory Planning Commission meeting
• Staff liaison updates, including rezoning of 291 King George Terrace and updates on Zoning Amendment Bylaw 4871 and Parking Facilities Amendment Bylaw 4873
• Council liaison updates on home‑based business license program review, summer events, and appointment of new Chief of Police

Committee of the Whole

The Committee of the Whole will approve the agenda and adopt minutes from the July 15 meeting. Council will receive the State of the Infrastructure Report 2 of 2 and consider recommendations to add four maintenance repair crew positions, two water and sewer system positions, and to acquire equipment outlined in the report for the 2025 budget. Delegations from community groups will present on climate resilience, watershed recognition, and a centennial hockey celebration. A public comment period will follow the reports.

• Recommendation to add four maintenance repair crew positions for spot and emergency repairs
• Recommendation to add two positions to maintain water, sanitary sewer, and storm water systems
• Recommendation to acquire equipment as detailed in Table 7 of Part 2 of the infrastructure report
• Presentation by Community Association of Oak Bay & Oak Bay Climate Force on heat and flood resilience standards
• Presentation by Friends of Bowker Creek requesting watershed recognition in asset management

Council Meeting - 15 Oct 2024 - 7:00 PM

The Oak Bay Council meeting will consider several reports and motions, including the 2025 Financial Planning Guidelines and a $10,000 grant application for a First Nations relationship event. Council will decide whether to allocate $1 million of the municipal surplus to the Infrastructure Renewal Reserve. Other items include a development variance for fence height at 0 Wessex Close, a temporary anti‑noise bylaw waiver for the Bank of Montreal at 2219 Oak Bay Avenue, and readings of a heritage revitalization agreement for 2031 Runnymede Avenue.

• Allocate $1 million of surplus to the Infrastructure Renewal Reserve
• Approve Development Variance Permit to raise fence height to 2.0 m at 0 Wessex Close
• Waive enforcement of Anti‑Noise Bylaw No. 3210 for Bank of Montreal at 2219 Oak Bay Avenue on Oct 18‑20
• First and second readings of Heritage Revitalization Agreement for 2031 Runnymede Avenue
• Authorize up to $10,000 C2C grant funding for a First Nations relationship ceremony

Council Meeting

The Oak Bay Council will approve the meeting agenda, move to a closed session under Community Charter sections 90(1)(a) and 90(1)(l) to discuss confidential personnel and reporting matters, and then adjourn the meeting.

• Approval of the regular council meeting agenda for October 15, 2024
• Motion to close the meeting under Community Charter Section 90(1)(a) for personal information about municipal officers or employees
• Motion to close the meeting under Community Charter Section 90(1)(l) for discussions on municipal objectives and annual report preparation
• Motion to adjourn the council meeting

Advisory Design Panel

The Oak Bay Advisory Design Panel will examine five separate development proposals, including two Uplands Siting and Design applications and three Development Permit applications. The panel will provide design advice and recommendations that will be forwarded to Council for final decision. Public participation is invited via Zoom, telephone, or in‑person attendance.

• Uplands Siting and Design (ADP00177) – 3100 Beach Drive
• Uplands Siting and Design (ADP00178) – 3325 Upper Terrace Road
• Uplands Siting and Design (ADP00174) & Development Variance Permit (DVP00157) – 3611 Cadboro Bay Road
• Development Permit (DP000052) – 2101 Sutherland Road
• Development Permit (DP000051) – 2442 Eastdowne Road

Heritage Commission

The Heritage Commission is meeting to discuss a heritage designation application for a 1916 Arts and Crafts style home. The body will also review a Heritage Revitalization Agreement referred by Council.

• Heritage designation application (HRA00014) for 1566 Hampshire Road
• Heritage Revitalization Agreement (HRA00010) for 1587 York Place and 1562 Prospect Place

Accessibility Advisory Committee

The Accessibility Advisory Committee will approve its agenda, introduce members, and review a Left Turn Right Turn workshop and presentation. Council liaison updates will also be provided. The meeting will conclude with a motion to adjourn and a note that the next meeting date is to be determined.

• Approval of agenda for September 26, 2024
• Left Turn Right Turn workshop and presentation
• Council liaison updates
• Committee member introductions
• Motion to adjourn

Board of Variance

The Board of Variance has cancelled its meeting that was to be held on September 24, 2024. No decisions or discussions will take place at this time.

Parks, Recreation, and Culture Committee

The Parks, Recreation, and Culture Committee is meeting to discuss a new Facility Allocation/Rental Policy and receive a presentation on the Urban Biosphere Region Designation. The body will also receive staff updates on several local parks and a storage building.

• Discussion on Facility Allocation/Rental Policy regarding advertising, commercial sales, sponsorships, and organization rates
• Presentation on Urban Biosphere Region Designation by Jacques Sirois
• Staff updates on Uplands Park and Carnarvon Park
• Staff update on fire truck storage building

Notice - In Camera Meeting

The District of Oak Bay announced that the regular In‑Camera meeting set for September 23, 2024 at 6:00 PM has been cancelled. No agenda items will be considered at this meeting.

Council Meeting

Council is reviewing project sign-offs for development processes and Official Community Plan updates. The body is also considering heritage revitalization agreements for two sets of properties and a contract for waste equipment.

• Award of tender OBPW 22-2024 to Fort Fabrication and Welding Ltd. for a small garbage packer for $295,879.08 plus GST
• Heritage Revitalization Agreement (HRA00012) for 1318 Transit Road
• Heritage Revitalization Agreement (HRA00010) for 1587 York Place and 1562 Prospect Place
• Project sign-off for Council Priority Project #78 to optimize development processes
• Project sign-off for CPP #75 (OCP Five-Year Review) and CPP #76 (Pre-Zoning to implement updated OCP)

Advisory Planning Commission

The Advisory Planning Commission meeting scheduled for September 17, 2024, has been cancelled.

Notice - Special Council Meeting

The Oak Bay Council will hold a special meeting on September 12, 2024 at 7:00 PM in the Council Chambers. The council will consider the results of public engagement for Carnarvon Park and discuss possible options for the park. No other items are listed on the agenda.

• Carnarvon Park public engagement results and options

Special Council Meeting

Council will receive the public‑engagement summary for the Carnarvon Park Master Plan Refresh and Main Building Options Analysis. The body will decide which building option(s) to advance to detailed technical analysis, with a budget of $655,000 from the Infrastructure Renewal Reserve. Selecting Option 4 (housing above the pickleball court) would require additional funding and analysis.

• Receive the report titled “Carnarvon Park Master Plan Refresh and Main Building Options Analysis – Public Engagement Summary”.
• Identify the preferred building option(s) to move to the next phase of technical analysis.
• Technical analysis for Options 1‑3 is funded by $655,000 from the Infrastructure Renewal Reserve.
• Option 4 (enclosing the pickleball court with housing above) would need further budget and resource consideration.
• Adopt the special council meeting agenda, which includes public participation.

Advisory Design Panel - 10 Sep 2024 - 10:00 AM

The Advisory Design Panel will meet on Tuesday, September 10, 2024 at 10:00 AM in Council Chambers, 2167 Oak Bay Avenue. A portion of the meeting will be held in camera (closed to the public) under Community Charter Section 90(1)(b). The closed session will discuss personal information about an identifiable individual being considered for a municipal award, honour, or conditional gift. No other agenda items are listed.

• Closed portion to discuss personal information about an individual considered for a municipal award, honour, or conditional gift

Advisory Design Panel

The Oak Bay Advisory Design Panel will meet to review a development application and a variance permit for a property at 3611 Cadboro Bay Road. The panel will also adopt minutes from previous meetings and discuss late items.

• Review of Uplands Siting and Design application ADP00174 at 3611 Cadboro Bay Road
• Review of Development Variance Permit DVP00157 at 3611 Cadboro Bay Road
• Adoption of Advisory Design Panel minutes from June 11, 2024
• Adoption of Advisory Design Panel minutes from July 9, 2024
• Discussion of late items

Closed Meeting Cancellation Notice

The District of Oak Bay announced that the regular in-camera meeting set for September 9, 2024 at 6:00 PM was cancelled. No agenda items will be considered or decided at this time.

Council Meeting

The council will approve a development permit with variance (DP000050) for the subdivision of three lots and three new homes at 291 King George Terrace. It will also approve a contract to supply a boardwalk for Uplands Park to Habitat Systems Inc. for $260,366 plus GST. Additional items include the Oak Bay Business Improvement Area Bylaw No. 4879 and a best‑practices review of the municipality’s heritage policy.

• Development Permit with Variance (DP000050) – 291 King George Terrace
• Oak Bay Business Improvement Area Bylaw No. 4879, 2024
• Contract Award for Boardwalk, Uplands Park – $260,366 plus GST
• Best Practices Review of Heritage Policy and Procedures
• City of Victoria Official Community Plan Referral

Heritage Commission

The Heritage Commission meeting scheduled for September 4, 2024, has been cancelled.

Notice - Special Council Meeting

The District of Oak Bay has scheduled a Special Council meeting to conduct District business. The provided notice is a procedural announcement and does not list specific agenda items.

Special Council Meeting

Council will receive a preview of the Indigenous/Settler Journey and discuss the Turkey Head/Spewhung site analysis. They will consider a letter on the Four Core Fire Unification Strategic Initiative and a procedural correction for the Housing Action Program. The council will vote on the first, second and third readings of Zoning Bylaw Amendment No. 4878, 2024 to rezone 291 King George Terrace for a three‑lot subdivision.

• Rise and Report – Oak Bay Marina / Turkey Head / Spewhung project: external options analysis completed, financial analysis underway
• Preview of the Indigenous/Settler Journey presented by M. Albany, S. Taylor and R. Taylor
• Letter on Four Core Fire Unification Strategic Initiative from Saanich Mayor Murdock
• Procedural Correction – Housing Action Program update and endorsement of OCP review steps
• Zoning Amendment (ZON00051) – 291 King George Terrace: first, second and third reading and adoption of Bylaw No. 4878, 2024 for three new homes

Notice - Special In Camera Meeting

The Oak Bay Council will meet in-camera on July 29, 2024 at 6:00 PM in the Council Chambers. The meeting is closed under Community Charter sections 90(1)(c) and 90(1)(l) to discuss labour relations and internal municipal matters related to the annual report. No specific agenda items are listed at this time.

Notice - In Camera Cancellation

The District of Oak Bay cancelled its regular In-Camera meeting that was to be held on July 22, 2024 at 6:00 PM. No agenda items were considered because the meeting will not take place.

Council Meeting

The Oak Bay Council is meeting to decide on infrastructure contracts, traffic calming options, and housing program updates. The body will also review regulatory options for boat moorage and home-based businesses.

• Award of contract to Allterra Construction Ltd. for Cadboro Bay and Thompson Intersection Upgrades
• Proposed Zoning and Official Community Plan amendments for 3275 Upper Terrace
• Review of regulatory options for unregulated long-term moorage in the District's bay
• Direction on preferred options for McNeill Traffic Calming Phase 2
• Endorsement of the 2024-2034 Community Works Fund agreement

Advisory Planning Commission

The District of Oak Bay Advisory Planning Commission has cancelled its meeting that was to be held on July 16, 2024 at 12:30 pm. No agenda items will be considered at this time.

Committee of the Whole

The Committee of the Whole will receive a report on the Oak Bay Community Risk Assessment. It will also consider a presentation on renewing the Business Improvement Area bylaw, which expires on December 31, 2024. Additionally, staff will present the Introduction of Amenity Cost Charge and Development Cost Charge Programs (Council Priority Project #80) for information. No decisions are listed; the items are for receipt and discussion.

• Presentation on renewing the Oak Bay Business Improvement Area bylaw (expires Dec 31 2024)
• Report on the Oak Bay Community Risk Assessment (HRVA)
• Introduction of Amenity Cost Charge and Development Cost Charge Programs (Council Priority Project #80)

Advisory Design Panel

The July 9, 2024, Advisory Design Panel meeting consists of procedural boilerplate and reports. The agenda includes approving previous minutes and receiving staff and council liaison updates. No specific development applications are listed for review on this session.

• Approval of June 11, 2024, meeting minutes
• Staff Liaison Updates
• Council Liaison Updates

Council Meeting - 08 Jul 2024 - 7:00 PM

The Council is reviewing amendments to water rates and parks fees. The agenda also includes contract awards for asphalt resurfacing and playground equipment, alongside several development permit applications.

• Water Rate Amendment Bylaw No. 4868, 2024 to increase service fees
• $267,764.00 contract award for Windsor Park Playground replacement
• Asphalt Resurfacing Program contract award to Island Asphalt Company
• Development Variance Permit for a secondary suite addition at 3142 Woodburn Avenue
• Parking Stall Patio Application for Hide+Seek Coffee at 2207 Oak Bay Avenue

Council Meeting - 08 Jul 2024 - 5:30 PM

The July 8, 2024, meeting consists of procedural items including the approval of the agenda. Council will also consider a motion to move into a closed session regarding personnel information and land acquisition matters. No other specific reports or public hearings are listed on this agenda.

• Motion to close meeting for discussions regarding personnel information and land acquisition

Heritage Commission

The Commission will review the 2024 Heritage Program Review authored by Steve Barber. Members will also discuss plans to update and expand the Community Heritage Register. This includes identifying 10-15 properties with potential heritage value for possible addition to the register.

• Review of the 2024 Heritage Program Review report
• Expansion of the Community Heritage Register
• Identification of 10-15 properties for potential heritage designation

Board of Variance

The Board is considering an application to reduce front and rear yard setbacks at 2456 Plumer Street to allow for the construction of a single-family home. The applicant cites the small lot size as a reason for the variance. The Board will also establish its meeting schedule for the remainder of 2024.

• Setback variance at 2456 Plumer Street (front yard from 6.0m to 5.6m; rear yard from 7.6m to 3.0m)
• Establishment of the 2024 Board of Variance meeting schedule

CANCELLED Council Meeting - 24 Jun 2024 - 6:00 PM

The District of Oak Bay has cancelled its regular In-Camera meeting scheduled for June 24, 2024. The notice was issued by the Director of Corporate Services.

• Cancellation of the June 24, 2024, In-Camera meeting

Council Meeting - 24 Jun 2024 - 7:00 PM

The Council will review several bylaws, including changes to infill housing zoning and parking facilities. They will also consider updates to Parks, Recreation and Culture fees and charges. A presentation on the Cool Kit Program results is also scheduled.

• Zoning Amendment Bylaw No. 4871 for Infill Housing
• Adoption of Parking Facilities Amendment Bylaw No. 4873, 2024
• Parks, Recreation and Culture Fees and Charges Amendment Bylaw, No. 4876, 2024
• Consent to CRD Bylaw No. 4560 (Royal Theatre Local Service Area)
• Approval of the 2023 Annual Report

Advisory Planning Commission

The Advisory Planning Commission will review a proposal to rezone and amend the Official Community Plan for 3275 Upper Terrace. The application seeks to subdivide the property into two residential lots, allowing for one new single-family home.

• Zoning Amendment (ZON00050) and OCP Amendment (OCP00007) for 3275 Upper Terrace
• Nomination of an Advisory Planning Commission Member for the Allan Cassidy Awards

NOTICE Special Council Meeting

The Oak Bay Council will hold a closed session to discuss personal information regarding an individual being considered for a municipal position. No other specific agenda items were provided in this notice.

• Discussion of personal information related to a municipal position

Special Council Meeting - 17 Jun 2024 6:00 PM

This special meeting consists of procedural items including agenda approval and adjournment. The council also proposes moving into a closed session to discuss personal information about an individual being considered for a municipal position.

• Approval of the June 17, 2024, Special Council Meeting agenda
• Motion to close the meeting under Section 90(1)(a) of the Community Charter to discuss personal information about an individual being considered for a municipal position

Committee of the Whole - 17 Jun 2024, 7:00 PM

The Committee of the Whole will review a report regarding options for regulating home-based businesses in Oak Bay. Council is asked to direct staff to proceed with one of the proposed options or await further direction. The meeting also includes a delegation from BC Housing.

• Review of Home-Based Business Regulations Options
• Delegation from BC Housing

Advisory Design Panel

The Advisory Design Panel will review multiple development applications regarding siting and design in the Uplands neighborhood. This includes a revised proposal for a single-family home at 2850 Lansdowne Road that was previously recommended for denial. The panel will also evaluate projects on Lansdowne Road, Tarn Place, Beach Drive, and Cadboro Bay Road.

• Revised single-family home application at 2850 Lansdowne Road
• Siting and design review for 2980 Lansdowne Road
• Siting and design review for 3140 Tarn Place
• Siting and design permit review for 3475 Beach Drive
• Siting and design review for 3611 Cadboro Bay Road

Council Meeting

The Oak Bay Council is considering several zoning amendments and development permits for properties on King George Terrace, Transit Road, and Monterey Avenue. The agenda also includes the endorsement of a Pedestrian and Sidewalk Master Plan and an update on cycling infrastructure projects.

• Zoning amendment and development permit at 291 King George Terrace with an $18,000 Community Amenity Contribution
• Heritage Revitalization Agreement and Development Permit for 1318 Transit Road
• Zoning amendment for 1703 Monterey Avenue from RS-5 to P-1
• Endorsement of the Pedestrian and Sidewalk Master Plan prioritizing repairs over new links
• Update on priority cycling facility projects in the Active Transportation Implementation Strategy

Heritage Commission

The Heritage Commission will review the 2024 Heritage Program Review report and a report regarding the 2024 Heritage BC Conference. The agenda also includes a nomination for the Allan Cassidy Awards.

• Review of the Heritage Program Review 2024 Report
• Report on the Heritage BC Conference 2024
• Nomination for the Allan Cassidy Awards

Notice - Special Council Meeting

The District of Oak Bay has scheduled a special council meeting for June 3, 2024, to discuss proposed changes to the Zoning Bylaw. This notice lists only that topic and provides no specific street names or amendment details. Zoning amendments determine how land can be used and developed within the district, which directly affects property use and local planning.

• Zoning Bylaw amendments (no specific locations or text details provided in this notice)

Special Council Meeting

The District of Oak Bay council is scheduled to review proposed amendments to the Zoning Bylaw and Parking Facilities Bylaw on June 3, 2024. Staff recommendations seek to implement an Infill Housing Program and comply with a provincial mandate requiring small-scale multi-unit housing in restricted residential zones. Council will consider first, second, and third readings of two bylaws before making a final decision.

• First and second reading of Zoning Amendment Bylaw No. 4871, 2024 to allow additional housing units in restricted zones
• Third reading of Parking Facilities Amendment Bylaw No. 4873, 2024 to update parking minimum requirements for infill dwelling types
• Proposed zoning changes would permit up to three, four, or six units per lot based on size and transit proximity, per BC Bill 44
• Staff recommend technical adjustments to lot coverage, floor area ratios, live landscaping targets, paved surface allowances, and parking minimums

Parks, Recreation, and Culture Committee

The committee is reviewing the proposed project scope for a 20-year Parks, Recreation, and Culture Master Plan. The meeting also includes updates on the summer pool closure project and presentations regarding biodiversity areas in local parks.

• Proposed project scope for the Parks, Recreation, and Culture Master Plan
• Summer Pool Closure Project at Oak Bay Recreation Centre
• Presentation of the 2024/2025 Arts Alive Project
• Identification of Key Biodiversity Areas in local parks

Notice - Closed Meeting Cancellation 27 May 2024

The District of Oak Bay issued a notice cancelling the regular in-camera meeting previously scheduled for May 27, 2024. This notice contains no other agenda items.

• Cancellation of the regular in-camera meeting scheduled for May 27, 2024

Council Meeting

The meeting includes discussions on a bylaw to increase water service fees and updates to building energy requirements. Council will also review grant applications for local societies and consider transit-related resolutions.

• Water Rate Amendment Bylaw No. 4868, 2024 to increase service fees
• $39,600 grant for Oak Bay Volunteer Services Society
• Building and Plumbing Amendment Bylaw No. 4865, 2024 regarding energy codes
• Creation of an accessible parking space on Arden Road
• $7,000 grant for Oak Bay Tea Party Society

Special Committee of the Whole

The Committee of the Whole will hear presentations from approximately 21 applicants seeking annual discretionary grant funding. This meeting is part of a process to allocate $69,600 from the annual discretionary budget. Following these presentations, Councillors will prepare individual recommendations for final approval at the May 27 Council meeting.

• Presentation of approximately 21 applications totaling $111,628
• $69,600 available in the annual discretionary grant budget
• $216,000 total Grant in Aid budget for 2024

Advisory Planning Commission

The Oak Bay Advisory Planning Commission will review a proposal to rezone 291 King George Terrace into three residential lots with up to six total units, including potential secondary suites. The commission will evaluate the zoning amendment and development permit for alignment with official community plan policies before forwarding advice to Council, which holds final decision authority on land use changes that affect neighborhood density and infrastructure. Routine agenda items include adopting previous meeting minutes and receiving administrative updates.

• Zoning Amendment (ZON00051) to rezone 291 King George Terrace into three lots with up to six residential units
• Development Permit (DP000050) request seeking variances for on-site stormwater management instead of public sewer connection
• Adoption of February 21, 2024 Advisory Planning Commission minutes
• Staff liaison updates on provincial housing initiatives and climate action planning recruitment

Committee of the Whole

The Committee will review a report on the state of municipal infrastructure. Representatives from BC Hydro and Fortis BC are scheduled to present information regarding greenhouse gas emissions and the Zero Carbon Step Code.

• Presentation by BC Hydro regarding the Zero Carbon Step Code
• Presentation by Fortis BC regarding GHG emissions and the Zero Carbon Step Code
• Report on the State of the Infrastructure (Report 1 of 2)
• Adoption of Committee of the Whole minutes from March 2024

Special Committee of the Whole

The committee is reviewing a report regarding the Infill Housing and Provincial Housing Mandate. Council may direct staff to draft bylaw amendments for large and small lot zones. These updates would address site planning factors such as lot coverage, setbacks, and parking.

• Bylaw amendments for large lot zones (R-1, R-2, RS-3)
• Bylaw amendments for small lot zones (RS-4, RS-5)
• Direction on larger lots unit allocation
• Review of Infill Housing and Provincial Housing Mandate report

Notice - Special Committee of the Whole

The Special Committee of the Whole will meet to discuss housing in Oak Bay. The agenda includes the Infill Housing Program and Provincial Housing Directives.

• Infill Housing Program
• Provincial Housing Directives

Closed Meeting Time Change Notice - Council Meeting - 13 May 2024 - 6:45 PM

This is a procedural notice regarding a schedule change for an in-camera council meeting. The meeting scheduled for May 13, 2024, will now begin at 6:45 PM.

• Change of start time for the May 13, 2024, In-Camera Council meeting to 6:45 PM

Council Meeting - 13 May 2024 - 6:45 PM

This agenda contains only procedural items and a motion to close the public portion of the meeting. Under Section 90(1)(a) of the Community Charter, council will discuss personal information regarding a municipal employee or appointed agent behind closed doors. No rezonings, contracts, or policy votes are scheduled for this session.

• Approval of the May 13 meeting agenda
• Motion to close the public portion under Community Charter Section 90(1)(a)
• Discussion limited to personal information about a municipal employee or appointed agent

Advisory Design Panel

The Advisory Design Panel will review a development permit for 291 King George Terrace. The proposal involves subdividing the property into three lots to build three single-family homes that may include secondary suites. The application also includes a rezoning request and a variance for on-site stormwater management.

• Development Permit (DP000050) for 291 King George Terrace
• Proposed three-lot residential subdivision
• Rezoning application (ZON00051) to a new Comprehensive Development zone
• Variance request regarding Public Sewer Bylaw No. 3891 for on-site stormwater management

Council Meeting - 13 May 2024 - 7:00 PM

The Oak Bay Council is meeting to adopt the 2024-2028 Financial Plan Bylaw and the 2024 Tax Rates Bylaw. The agenda also includes amendments to increase public sewer and water service fees. Additionally, Council will review tree removal appeals and various development applications.

• Adoption of the 2024-2028 Financial Plan Bylaw
• Adoption of the 2024 Tax Rates Bylaw
• Amendments to increase public sewer and water service fees
• Tree removal appeals for 3225 Exeter Road and 2467 Mowat Street
• Development application for renovations at 2460 Cardigan Road

Heritage Commission

The Heritage Commission meeting scheduled for May 8, 2024, was cancelled. This notice contains only the cancellation announcement and no agenda items.

Special Committee of the Whole

The Oak Bay Council Special Committee of the Whole is reviewing a staff presentation on infill housing and provincial directives. The meeting covers zoning bylaw updates needed to allow up to four units on single-family lots and meet a provincial target of 664 new homes by 2028. Draft bylaws for these changes are scheduled for council review in June.

• Zoning bylaw updates required by June 30, 2024 to comply with provincial housing legislation
• Provincial target of 664 net new housing units in Oak Bay by 2028 under Bill 43
• Draft bylaws for small-scale multi-unit housing scheduled for council presentation on June 3 and 24, 2024
• Public engagement completed via webinar on April 25 and open houses on May 1 and May 4

Notice - Special Committee of the Whole

A Special Committee of the Whole meeting is scheduled for May 6, 2024. The committee will conduct business related to housing in Oak Bay. Additional items may be added to the agenda closer to the meeting date.

• Housing in Oak Bay

Advisory Planning Commission

The District of Oak Bay has issued a notice that the Advisory Planning Commission meeting scheduled for April 16, 2024, is cancelled.

• Cancellation of the April 16, 2024, Advisory Planning Commission meeting

Cancellation Notice - Committee of the Whole

The District of Oak Bay issued a notice that the Committee of the Whole meeting scheduled for April 15, 2024, is cancelled.

Advisory Design Panel

The Advisory Design Panel will review an application to renovate an accessory building and install a pool, hot tub, and landscaping at 2460 Cardigan Road. Staff reports the proposal aligns with Uplands Design Guidelines, though a tree management plan will be required before building permits are issued.

• Renovation of accessory building and pool installation at 2460 Cardigan Road
• Development Permit DP000047 for 1318 Transit Road

Council Meeting - 08 Apr 2024 - 5:00 PM

The April 8, 2024, meeting includes the approval of the agenda and a motion to enter a closed session. During this session, council will discuss matters regarding land acquisition or disposition and negotiations for municipal services.

• Motion to close meeting for discussions on land acquisition, disposition, or expropriation
• Discussion of solicitor-client privilege matters
• Negotiations regarding the proposed provision of municipal services

Notice - Closed Meeting Time Change

The District of Oak Bay has issued a notice regarding a schedule change for an upcoming closed session. The In-Camera Council meeting on Monday, April 8, 2024, will now begin at 5:00 PM.

• Change to the start time of the In-Camera Council meeting

Council Meeting - 08 Apr 2024 - 7:00 PM

The Council is reviewing several development permits and service contracts. This includes a proposed five-year agreement for animal control services and an options analysis for the Turkey Head site. Additionally, staff will gather more public input on blasting regulation changes.

• Proposed $490,000 five-year contract for Animal Control Services
• Development permit for a single-family home and duplex at 2199 Lansdowne Road
• Options analysis for future land use at the Turkey Head (Spewhung Point) site
• Zoning amendment applications for 2095 Granite Street and 2465 Florence Street
• Notice of motion to request reinstatement of School Liaison Officers in District 61

Heritage Commission

The Oak Bay Heritage Commission will review staff reports to make recommendations on local heritage conservation matters. These reviews guide how historic properties are preserved, altered, or designated under district policy. The agenda includes a draft Statement of Significance for the Oak Bay Marina Buildings and an advisory report on a Heritage Revitalization Agreement at 1587 York Place. Members are also scheduled to discuss professional development webinars and receive a work plan update on the Rockland neighborhood.

• Draft Statement of Significance for the Oak Bay Marina Buildings near Beach Drive and Currie Road
• Advisory report on Heritage Revitalization Agreement (HRA00010) at 1587 York Place
• Work plan presentation by Steve Barber covering the Rockland neighborhood
• Review of BC Heritage webinars for member training

Special Committee of the Whole (Financial Plan)

The Special Committee of the Whole will review the draft 2024–2028 Financial Plan presented by Director of Finance C. Paine. Staff are also presenting options to reduce property tax increases for residents. The agenda covers service levels, capital projects, reserve funding, and debt management for the upcoming five-year cycle.

• Review of the draft 2024–2028 Financial Plan and consolidated budget summaries
• Presentation on property tax increase reduction options by Director C. Paine
• Discussion of capital plans for police, fire, engineering, parks, and utilities
• Updates to reserve projections and debt management forecasts through 2028
• Review of financial legislation, life-cycle costing policies, and new development taxation rules

Time Change Notice - Committee of the Whole

This document is a procedural notice changing the start time for the Special Committee of the Whole meeting on March 28, 2024. It does not list any substantive agenda items, votes, or public hearings.

• Procedural notice only; no rezonings, contracts, ordinances, fee changes, or public hearings are scheduled.

Notice - Special Committee of the Whole (Financial Plan)

The Special Committee of the Whole will meet on Thursday, March 28, 2023, at 7:00 PM in the Council Chambers at 2167 Oak Bay Avenue to discuss the District's Financial Plan. Reviewing this plan determines how local services are funded and what fees or taxes may change for residents. The notice lists only this single item, with additional topics potentially added later.

• Financial Plan review

Notice - Special Committee of the Whole (Financial Plan)

The District of Oak Bay will hold a Special Committee of the Whole meeting to discuss its Financial Plan. This notice does not list specific budget figures, projects, or policy changes. Additional items may be added before the scheduled meeting on March 26.

• No specific rezonings, contracts, fee changes, or ordinances are listed in this notice.

Special Committee of the Whole (Financial Plan)

The Special Committee of the Whole is reviewing the district’s updated five-year financial plan, which outlines proposed spending for police, fire, engineering, parks, and utilities from 2024 to 2028. Council will also discuss the Greater Victoria Public Library budget and the Oak Bay Business Improvement Association fee structure. This review precedes final adoption of a balanced budget that funds local services, infrastructure projects like streetlight replacements, and reserve transfers ahead of the May 15 legislative deadline.

• Review of the updated 2024-2028 Oak Bay Financial Plan covering operating and capital budgets
• Discussion of the Greater Victoria Public Library 2024 budget package
• Review of the Oak Bay Business Improvement Association (BIA) budget and fees
• Capital budget breakdown for police, fire protection, engineering & public works, parks, recreation & culture, facilities, finance & IT, and corporate administration
• Planned streetlight replacement projects in Engineering & Public Works and updates to sewer/water utility capital plans

Council Meeting - 25 Mar 2024 - 6:30 PM

The agenda contains only procedural items, including approval of the meeting schedule and a motion to close the session under Section 90(1)(a) of the Community Charter regarding personal information about municipal officers or employees. No substantive policy, budget, zoning, or public hearing matters are listed for this meeting.

• Approval of the March 25, 2024 meeting agenda
• Motion to close session under Community Charter Section 90(1)(a) regarding personal information about municipal officers and employees
• Adjournment

Council Meeting - 25 Mar 2024 - 7:00 PM

Oak Bay Council is set to vote on active transportation implementation options and award streetlight contracts to Nova Pole International Inc and StressCrete Ltd. The meeting covers updates to development procedures, building fees, a temporary patio license at 2228 Oak Bay Avenue, and a zoning amendment with variance permit for a duplex at 2199 Lansdowne Road that would reduce front setbacks and open space requirements. Councillors also submitted motions requesting an analysis of an e-kick scooter pilot project and a letter to School District 61 regarding police liaison officers.

• Zoning Amendment (ZON00044) and Development Variance Permit (DVP00134) for a duplex at 2199 Lansdowne Road to reduce setbacks and open space requirements
• Award of sole-source contracts to Nova Pole International Inc and StressCrete Ltd for Uplands streetlights
• Adoption of Bylaw No. 4858, 2024 amending development application procedures and Bylaw No. 4859, 2024 updating planning, building, and development fees
• Approval of Parking Stall Patio Application (Licence No. 3001) for the Penny Farthing Pub at 2228 Oak Bay Avenue until September 1, 2024
• Council direction on implementation options from the 2023 Active Transportation Strategy Review

Advisory Planning Commission

The Advisory Planning Commission meeting scheduled for March 19, 2024, has been cancelled. No agenda items were provided for this date.

Committee of the Whole

The Committee of the Whole will review a report regarding updates to blasting regulation changes and next steps. Staff may be directed to bring forward bylaw amendments based on recent consultation results. The meeting also includes the adoption of minutes from the February 20, 2024, meeting.

• Review of Blasting Regulation Changes - Consultation Summary and Next Steps report
• Potential bylaw amendments for updated blasting regulations
• Adoption of February 20, 2024, Committee of the Whole minutes

Special Committee of the Whole (Financial Plan)

The Special Committee of the Whole will review the 2024-2028 Oak Bay Financial Plan. The meeting includes a budget overview from the Director of Finance and presentations on operating budgets for various municipal departments. The committee will also discuss funding for the Greater Victoria School District No. 61 crossing guard program.

• Overview of the 2024-2028 Oak Bay Financial Plan
• Funding for the Greater Victoria School District No. 61 Crossing Guard Program
• Operating budget presentations for Police, Fire, and Engineering departments
• Operating budget presentations for Parks, Recreation, and Culture

Notice - Special Committee of the Whole (Financial Plan)

The Special Committee of the Whole will meet to discuss the District's Financial Plan. Additional items may be added to the agenda closer to the meeting date.

• Financial Plan

Advisory Design Panel

The Advisory Design Panel is evaluating several development applications for residential properties in the Uplands neighborhood. The panel reviews design merits to provide recommendations to Council regarding new construction.

• New single-family home proposal at 2850 Lansdowne Road
• Design review for 3220 Beach Drive
• Design review for 3005 Lansdowne Road

Council Meeting - 11 Mar 2024 - 6:00 PM

The March 11, 2024, Oak Bay Council meeting agenda consists of procedural matters. The agenda includes the approval of the agenda and a motion to close the meeting to discuss personal information regarding municipal employees or officers.

• Motion to close meeting for discussion of personal information regarding municipal personnel

Council Meeting

The meeting includes discussions on updating building energy codes and approving a sewer bylaw amendment. Council will also review development variance permits for specific properties and potential changes to permit approval authorities.

• Amendments to Building and Plumbing Bylaw No. 4247, 2005 for Step Code changes
• Approval of up to $10,000 for GHG energy retrofit program promotion
• Adoption of Public Sewer Bylaw Amendment Bylaw 4857, 2024
• Development Variance Permit (DVP00147) - 2074 Neil Street
• Development Variance Permit DVP00150 – 2135 Granite Street

Heritage Commission

The Commission will receive an update on sub-committee procedures for the Oak Bay Marina Buildings Statement of Significance. The meeting also features a presentation on the City of Victoria's heritage program and updates regarding the Centennial Fountain letter.

• Update on sub-committee procedures for Oak Bay Marina Buildings Statement of Significance
• Presentation on the City of Victoria's Heritage program
• Update on the Centennial Fountain letter
• Update on the 2024 meeting schedule

Parks, Recreation, and Culture Committee

The committee will discuss the scope and stakeholders for the Parks, Recreation and Culture Master Plan. Members will also review the Carnarvon Park Building Plan and Park Master Plan refresh. The agenda includes updates on 2024 capital projects.

• Carnarvon Park Building Plan and Park Master Plan Refresh
• Parks, Recreation and Culture Master Plan scope discussion
• Update on 2024 Capital Projects for PRC
• Staff reports and recommendations to Council