Oak Bay public meetings in 2025

Notice of Special Council Meeting

The Council will hold a special meeting to conduct business regarding Official Community Plan Bylaw No. 4942, 2025. Additional items may be added to the agenda before the meeting date.

• Official Community Plan Bylaw No. 4942, 2025

Special Council Meeting

The council will consider a third reading and adoption of Official Community Plan Bylaw No. 4942, 2025. Staff will be directed to prepare a report on proposed amendments, including a mapping error affecting 2298 Bowker Avenue and 2348 and 2358 Cadboro Bay Road, for early 2026. The meeting follows a public hearing held on December 9, 2025 at the Monterey Recreation Centre.

• Read a third time Official Community Plan Bylaw No. 4942, 2025
• Adopt Official Community Plan Bylaw No. 4942, 2025
• Direct staff to report on amendments for a mapping error at 2298 Bowker Avenue, 2348 and 2358 Cadboro Bay Road and housekeeping changes in early 2026
• Public hearing on the OCP held December 9, 2025 at Monterey Recreation Centre with 71 speakers
• CRD Board accepted the Regional Context Statement on December 10, 2025

Heritage Commission

The Heritage Commission meeting that was to be held on December 10, 2025 at 2:00 PM has been cancelled. No agenda items or decisions will be considered at this time. No further action is scheduled for this meeting.

Public Hearing

The Oak Bay Council will hold a public hearing to consider adopting Official Community Plan Bylaw No. 4942, 2025. The bylaw updates the community’s land‑use framework, policies and designations to support a 20‑year supply of new housing. Council will review staff presentation, written submissions and public comments before deciding on adoption.

• Adoption of Official Community Plan Bylaw No. 4942, 2025 – updates land‑use framework and housing supply
• Staff presentation on the Official Community Plan
• Receipt of written submissions submitted Dec 3‑9, 2025
• Public comment period during the hearing
• Clarifying questions from Council

Notice of Special Council Meeting 08 Dec 2025

The Oak Bay Council will meet to decide on zoning amendments and the adoption of updated refuse, water, and sewer bylaws. The body will also review a contract award for parking enforcement and a refuse truck purchase.

• Zoning Bylaw Amendment (ZON00062) for 1606 Wilmot Place
• ACC/DCC Exemption request for Heritage Revitalization Agreement at 1587 York Place and 1562 Prospect Place
• Award of contract for Parking Enforcement Services (RFP OBMH 16 2025)
• Purchase of Labrie Refuse Truck
• Adoption of Amendment Bylaws for Water Rate, Sewer User Charge, and Refuse Collection

Special Council Meeting (Closed)

The Oak Bay Special Council will convene at Municipal Hall to approve the agenda and discuss items related to land acquisition that may be closed to the public.

• Approval of the December 8, 2025 Special Council agenda
• Motion to close meeting to discuss land acquisition
• Meeting held at Council Chambers, Municipal Hall, 2167 Oak Bay Avenue

Notice of Special Council Meeting (Closed)

The Oak Bay Council will hold a closed special meeting on December 8, 2025. The meeting is called to consider items that fall under Section 90(1)(e) of the Community Charter, specifically the acquisition, disposition, or expropriation of land or improvements. Because the matters could harm municipal interests if disclosed, the discussion will be confidential and no specific proposals are listed in the agenda.

• Potential acquisition, disposition, or expropriation of land or improvements (details confidential)

Special Council Meeting

At the special council meeting, members will consider the denial of a request to waive development charges for a heritage revitalization at 1587 York Place and 1562 Prospect Place, the approval of a purchase of a new refuse collection truck from the Labrie Group for up to $600,000 plus taxes, and the award of a three‑year parking enforcement services contract to Robbins for up to $280,462. The council will also adopt a zoning bylaw amendment for 1606 Wilmot Place and update the Refuse Collection and Disposal bylaw. Additional agenda items include council appointments and a public comment period.

• Deny ACC/DCC exemption request for 1587 York Place and 1562 Prospect Place heritage revitalization agreement
• Approve purchase of Labrie refuse collection truck up to $600,000 (plus GST and PST)
• Award three‑year parking enforcement services contract to Robbins for up to $280,462
• Adopt Zoning Bylaw Amendment (ZON00062) for 1606 Wilmot Place (Bylaw No. 3531, 1986, Amendment No. 4943, 2025)
• Adopt Refuse Collection and Disposal Bylaw Amendment No. 4939, 2025

Notice of Special Council Meeting

The council will receive a status update on outstanding resolutions. It will review its fourth‑quarter priorities for 2025. It will discuss next steps for deer management.

• Outstanding Council Resolutions – status update
• 2025 Fourth Quarter Council priorities – update and review
• Deer Management – next steps

Special Council Meeting

Oak Bay Council will receive a status report on outstanding council resolutions. The council will review the fourth‑quarter priorities update, which includes adding a Public Safety Building feasibility study, launching the first phase of a Parks, Recreation and Culture Master Plan, advancing pre‑zoning work for Cedar Hill Corner, and commissioning an affordable‑housing strategy analysis. Staff will also present a budget request of $85,000 to operationalize deer management and seek approval to explore joint service delivery with neighboring municipalities.

• Receive the “Outstanding Council Resolutions – Status Update” report authored by CAO Michelle Hunt.
• Add a Public Safety Building Feasibility Assessment to the Council Priority Plan (CPP#94) for 2026.
• Direct staff to initiate the Parks, Recreation and Culture Master Plan (CPP#14) with a first‑phase Parks Master Plan in 2026.
• Add advancement of Infrastructure Planning to support pre‑zoning for Cedar Hill Corner to the Council Priority Plan (CPP#93).
• Consider a budget request of $85,000 to operationalize deer management and authorize discussions on joint service delivery.

Special Meeting - Parks, Recreation, and Culture Committee

The Parks, Recreation and Culture Committee will adopt minutes from the May 27 and October 7, 2025 meetings and approve the agenda for the November 25 session. Members will provide feedback on the draft Patron Code of Conduct policy that was postponed from the previous meeting. The committee will review the Carnarvon Park Master Plan design update, including proposed outdoor amenities and a new recreation centre, and give comments to inform Council. Staff and council liaison updates will also be presented.

• Draft Patron Code of Conduct Policy – committee asked to give feedback before further refinement and presentation to Council
• Carnarvon Park Master Plan Project Update – review of design, outdoor amenities, and new recreation centre with comments for Council
• Adoption of minutes from the May 27, 2025 and October 7, 2025 committee meetings
• Approval of the agenda for the November 25, 2025 meeting
• Staff Liaison Updates and Council Liaison Updates

Board of Variance

The Board of Variance meeting scheduled for November 25, 2025, at 10:00 AM has been cancelled. No other items were listed on the agenda.

Notice of Time Change - Council Meeting

The Oak Bay Council meeting that was scheduled for 6:00 PM on Monday, November 24, 2025, will now begin at 5:00 PM. The meeting will still be held in the Council Chambers at 2167 Oak Bay Avenue. No agenda items or decisions are listed; this notice only changes the start time.

Council Meeting (Closed)

The Oak Bay council will hold a regular meeting on November 24, 2025, at 5:00 PM in Council Chambers. The agenda includes the approval of the meeting agenda and a motion to close the session to discuss personal information about identifiable individuals.

• Approval of the November 24, 2025 Regular Council Meeting agenda
• Motion to close the meeting to discuss personal information under Community Charter Section 90(1)(a)

6:00 PM Special Council Meeting

Oak Bay Council is meeting to consider two zoning bylaw amendments that would rezone properties at 310 King George Terrace and 2125 Lansdowne Road to allow for new residential development.

• Zoning Bylaw Amendment No. 4937 for 310 King George Terrace
• Zoning Bylaw Amendment No. 4938 for 2125 Lansdowne Road
• Municipal Hall, 2167 Oak Bay Avenue, Victoria BC

Notice of Special Council Meeting 6:00 PM

A special council meeting will be held on Monday, November 24, 2025 at 6:00 p.m. in the Council Chambers at 2167 Oak Bay Avenue. Council members will consider two zoning bylaw amendment proposals: ZON00058 for the property at 310 King George Terrace and ZON00060 for the property at 2125 Lansdowne Road. No other items are listed at this time.

• Zoning Bylaw Amendment (ZON00058) – 310 King George Terrace
• Zoning Bylaw Amendment (ZON00060) – 2125 Lansdowne Road

Council Meeting

Oak Bay Council will vote on the 2026 Solid Waste Fee Bylaw setting the rate at $387.40 per collection unit, adopt the 2026 Water Utility Rates Bylaw with a water rate of $4.57 per 100 ft³ and a $0.92 daily charge, and adopt the 2026 Sewer Utility Rates Bylaw with municipal and regional rates of $3.71 and $8.10 per unit of water. The council will also consider a $450,000 change order for the Uplands Sewer Separation and Watermain Replacement Humber Project and approve several zoning and development applications, including infill housing on Lansdowne Road and a real‑estate office amendment.

• Approve Change Order CO‑19 for the Uplands Sewer Separation and Watermain Replacement Humber Project, up to $450,000
• Adopt 2026 Solid Waste Fee Bylaw setting the fee at $387.40 per collection unit
• Adopt 2026 Water Utility Rates Bylaw with a consumption rate of $4.57 per 100 ft³ and a $0.92 per day fixed charge
• Adopt 2026 Sewer Utility Rates Bylaw with municipal rate $3.71 and regional rate $8.10 per unit of water
• Approve Uplands Siting and Design applications for 2830 and 2850 Lansdowne Road (three homes on each lot) and for 2764 Dorset Road, plus a development variance permit for 2764 Dorset Road

Advisory Planning Commission

The Advisory Planning Commission is meeting to discuss a Zoning Bylaw amendment for 1606 Wilmot Place. The proposal seeks to allow a secondary suite in a 1911 residence that currently exceeds the permitted floor area ratio.

• Zoning Bylaw Amendment (ZON00062) for 1606 Wilmot Place to facilitate a secondary suite

Advisory Design Panel

The Advisory Design Panel meeting scheduled for November 18, 2025, has been cancelled.

Notice of Special Council Meeting

The council will hear an update from the South Island Prosperity Partnership. The council will conduct the first and second reading of Official Community Plan Bylaw No. 4942, updating the Official Community Plan (CPP #75). These items are on the agenda for the special meeting on November 17, 2025 at 7:00 PM in the Council Chambers, 2167 Oak Bay Avenue.

• South Island Prosperity Partnership update presentation
• First and second reading of Official Community Plan Bylaw No. 4942 (CPP #75)

Notice of Special Council Meeting (Closed)

The Oak Bay Council will hold a special closed meeting on November 17, 2025 at 6:00 PM. The meeting is closed under Section 90(1) and/or 90(2) of the Community Charter because it will consider acquisition, disposition, or expropriation of land or improvements. Specific items are not disclosed in the public agenda.

• Discussion of acquisition, disposition, or expropriation of land or improvements (closed)

Special Council Meeting (Closed)

Council is holding a special closed meeting to discuss items under Section 90(1)(e) of the Community Charter. The discussion concerns the acquisition, disposition, or expropriation of land or improvements.

• Closed session discussion on land acquisition, disposition, or expropriation per Community Charter Section 90(1)(e)

Special Council Meeting

Council is meeting to discuss the first and second readings of Official Community Plan Bylaw No. 4942, 2025. The body will also hear a presentation from the South Island Prosperity Partnership regarding the Rising Economy 2030 Plan.

• First and second reading of Official Community Plan Bylaw No. 4942, 2025
• Proposed scheduling of a public hearing for Official Community Plan Bylaw No. 4942, 2025
• Presentation from South Island Prosperity Partnership on the Rising Economy 2030 Plan and The Possibility Charter

Notice of Cancellation - Committee of the Whole

The Regular Committee of the Whole meeting scheduled for November 17, 2025, has been cancelled. The notice was issued by the Director of Corporate Services.

• Meeting cancelled for November 17, 2025
• Notice issued by Director of Corporate Services

Council Meeting (Closed)

The Oak Bay Council will vote to approve the regular meeting agenda. A motion will be considered to close the meeting under Community Charter Section 90(1)(c) because labour‑relations matters will be discussed. The meeting will then be adjourned.

• Approve Regular Council Meeting Agenda – November 10, 2025
• Motion to close meeting under Community Charter Section 90(1)(c) for labour relations discussion
• Motion to adjourn the meeting

Council Meeting

The Oak Bay Council will vote on the 2026 provisional budget for the Oak Bay Police, endorse the schematic design for the Carnarvon Park recreation centre and order a public information session, and direct staff to adopt the revised Draft Land Use Framework Map, Land Use Designations, and Development Permit Guidelines into the Official Community Plan. The meeting also includes adoption of two Parking Facilities Bylaw amendments, a Development Application Procedures Bylaw amendment, and readings of the 2025‑2029 Financial Plan Bylaw amendment.

• Approve the 2026 Oak Bay Police provisional budget
• Endorse schematic designs for Carnarvon Park recreation centre and park amenities
• Adopt revised Draft Land Use Framework Map, Land Use Designations, and Development Permit Guidelines into the Official Community Plan
• Adopt Parking Facilities Bylaw Amendment No. 4927, 2025 and Amendment No. 4928, 2025
• Adopt Development Application Procedures Bylaw Amendment No. 4870, 2025

Heritage Commission

The Oak Bay Heritage Commission meeting scheduled for November 5, 2025, has been cancelled. The meeting has been postponed to December 10, 2025, at 2:00 PM.

• Meeting cancelled
• Postponed to December 10, 2025

Notice of Special Council Meeting

The Oak Bay Council will hold a closed special meeting on November 3, 2025. Council members will review Phase 3 engagement for updates to the Official Community Plan and Zoning Bylaw. They will consider a revised draft of the Official Community Plan. They will also discuss next steps for the Zoning Bylaw update.

• Official Community Plan and Zoning Bylaw Updates – Phase 3 Engagement
• Official Community Plan (OCP) Update – Revised Draft
• Zoning Bylaw Update – Next Steps

Special Council Meeting

Council is reviewing a revised draft of the Official Community Plan (OCP) and proposed Zoning Bylaw amendments. The meeting includes a summary of Phase 3 community engagement and discussions on implementing inclusionary zoning and affordable housing strategies.

• Proposal to pre-zone sites currently designated for multi-unit residential and mixed use
• Proposed inclusionary zoning requirements for townhouse and apartment housing up to 4 storeys
• Discussion on a master plan for the Cedar Hill Corners site in collaboration with University of Victoria
• Proposal to explore Bill 16 tools, including a potential works and services bylaw
• Deferral of proposed changes for home-based businesses to 2026

Board of Variance

The Oak Bay Board of Variance announced that the meeting set for October 28, 2025 at 10:00 AM will not take place. No agenda items were considered or decided because the meeting was cancelled. The cancellation notice was issued by Crystal Anderson, Acting Director of Corporate Services.

Council Meeting (Closed)

The council will approve the regular agenda and consider a motion to close the meeting under Community Charter Section 90(1)(c) for discussion of labour‑relations matters. After those items, the council will adjourn.

• Approval of regular council meeting agenda – October 27, 2025
• Motion to close the meeting for labour‑relations discussion per Community Charter Section 90(1)(c)
• Motion to adjourn the meeting

Council Meeting

Council will discuss limiting short-term rentals to principal residences for up to 60 nights per year. The meeting also includes reviews of the 2025 third quarter budget and housing target reporting.

• Proposed short-term rental limits of 60 nights per year for principal residences
• Third reading and adoption of bylaws for 1558 Beach Drive heritage and housing agreements
• Zoning and parking bylaw amendments for Camosun College at 1950 Lansdowne Road / 3100 Foul Bay Road
• 2025 Third Quarter Budget Variance Report
• Approval of the 2026 Council and Committee of the Whole Meeting Schedule

Advisory Design Panel

The panel will receive and discuss the report on Development Permit DP000058 for 310 King George Terrace, evaluating its design merits and recommending approval, amendment, or denial to Council. Members will also comment on the draft Official Community Plan and Zoning Bylaw updates, focusing on form, character, and new housing typologies. Additional advisory reports on the Uplands Siting and Design application at 2764 Dorset Road will be presented. Staff and council liaison updates on recent development approvals and policy directives will be shared.

• Review of Official Community Plan and Zoning Bylaw draft recommendations; panel asked to comment on form, character, and new housing typologies
• Development Permit DP000058 – 310 King George Terrace: subdivision into four bare‑land strata lots with single‑family dwellings and secondary suites; applicant paid $5,000 zoning amendment fee and $2,000 development permit fee; anticipated DCC/ACC contribution $106,953.87 and CAC $24,000
• Uplands Siting and Design advisory report ADP00196 – 2764 Dorset Road
• Staff liaison update: Council approved developments at 3055 Beach Drive, 3290 Exeter Road, and 3300 Uplands Road
• Council liaison update: directive to accelerate delegation of minor variances and upcoming staff report on minor Development Variance Permits

Special Council Meeting

Council will consider adopting amendments to the Official Community Plan and Zoning Bylaw for 1950 Lansdowne Road and 3100 Foul Bay Road. The meeting also includes decisions on reserve fund bylaws and liquor license referrals for the Oak Bay Beach Hotel and Snug Pub.

• Adoption of OCP Amendment Bylaw No. 4925 and Zoning Amendment Bylaw No. 4926 for 1950 Lansdowne Road / 3100 Foul Bay Road (Camosun College)
• Adoption of Amenity Cost Charges Reserve Fund Bylaw No. 4934 and Development Cost Charges Reserve Funds Bylaw No. 4935
• Liquor license hour extensions for Oak Bay Beach Hotel and Snug Pub at 1175 Beach Drive
• Development proposal review for 2298 Lansdowne Road regarding site access and scale of change

Notice of Special Council Meeting

The Oak Bay Council will hold a closed special meeting on October 20, 2025. Items include third‑reading adoption of the 2014 Official Community Plan Amendment Bylaw No. 4925 and the 1986 Zoning Bylaw Amendment No. 4926, as well as the Development Cost Charges Reserve Funds Bylaw No. 4935. The council will also refer liquor license applications for the Oak Bay Beach Hotel and Snug Pub at 1175 Beach Drive. A combined OCP amendment, zoning amendment, and development permit (DP000053) for a project at 2298 Lansdowne Road will be considered.

• Liquor license referrals for Oak Bay Beach Hotel and Snug Pub (1175 Beach Drive)
• Adoption of Official Community Plan Bylaw No. 4620, 2014, Amendment Bylaw No. 4925, 2025 (third reading)
• Adoption of Zoning Bylaw No. 3531, 1986, Amendment Bylaw No. 4926, 2025 (third reading)
• Adoption of Development Cost Charges Reserve Funds Bylaw No. 4935, 2025
• Official Community Plan amendment (OCP00009), Zoning Bylaw amendment (ZON00054), and Development Permit (DP000053) for 2298 Lansdowne Road

Committee of the Whole

Oak Bay Council will consider three options for a short-term rental bylaw, including a self-reported safety check program that would allow 160 days of operation per year. Staff are recommending Option B, which would simplify the program by removing mandatory inspections.

• Staff to prepare bylaw amendments for short-term rentals based on Option B
• Option B allows 160 days of operation per year with self-reported safety checks
• Option A requires safety inspections and allows 90 days of operation
• Option C limits rentals to primary dwellings for 30 days without safety checks
• Meeting held at Municipal Hall, 2167 Oak Bay Avenue

Advisory Planning Commission

The Advisory Planning Commission will approve its agenda and minutes, and review three key items: a zoning bylaw amendment to rezone 2125 Lansdowne Road, a zoning amendment for 310 King George Terrace, and draft amendments to blasting regulations. The commission will provide advice and recommendations to Council on these proposals.

• Zoning Bylaw Amendment (ZON00060) – 2125 Lansdowne Road (rezone R‑4 to R‑5)
• Zoning Bylaw Amendment (ZON00058) – 310 King George Terrace
• Draft blasting regulation amendments – review and comment
• Staff Liaison Updates – OCP amendment and Zoning Bylaw amendment for 1950 Lansdowne Road / 3100 Foul Bay Road
• Council Liaison Updates – Community Engagement Framework and cycling workshops

Council Meeting (Closed)

The council is meeting to discuss personal information regarding an individual being considered for a municipal position. This item is scheduled for a closed session under Section 90(1)(a) of the Community Charter.

• Discussion of personal information regarding a potential officer, employee, or agent of the municipality

Council Meeting

Oak Bay Council will discuss the establishment of two new reserve fund bylaws for amenity and development cost charges. The meeting also includes a request for a development variance at 2939 Westdowne Road and proposed changes to how minor variance permits are delegated.

• Development Variance Permit DVP00176 to reduce separation between house and garage at 2939 Westdowne Road
• Proposed Amendment Bylaw No. 4870 to update delegation guidelines for minor development variance permits
• Adoption of Streets and Traffic Bylaw No. 4100, 2000, Amendment Bylaw No. 4933, 2025
• Proposed Amenity Cost Charges Reserve Fund Bylaw No. 4934, 2025
• Proposed Development Cost Charges Reserve Funds Bylaw No. 4935, 2025

Public Hearing

Oak Bay council will hold a public hearing to consider three bylaws for 1558 Beach Drive: an Official Community Plan amendment to change the land use designation to Multi Unit Residential, a Heritage Revitalization Agreement to allow increased density in exchange for property improvements, and a Heritage Designation to protect the JW Morris House.

• Official Community Plan Bylaw No. 4910, 2025
• Heritage Revitalization Agreement Authorization Bylaw No. 4912, 2025
• Heritage Designation Bylaw No. 4913, 2025
• Camosun College student housing rezoning at 1950 Lansdowne Road / 3100 Foul Bay Road
• Written submissions deadline for public hearing is October 8, 2025

Special Council Meeting (Closed)

Council will meet in a closed session to discuss items related to the acquisition, disposition, or expropriation of land or improvements. The meeting is closed under Section 90(1)(e) of the Community Charter to avoid harming the interests of the municipality.

• Discussion of land acquisition, disposition, or expropriation under Community Charter Section 90(1)(e)

Notice of Special Council Meeting

Oak Bay Council will hold a special meeting on October 8, 2025, to discuss items closed to the public under the Community Charter. The meeting will focus on the acquisition, disposition, or expropriation of land or improvements.

• Closed meeting on land acquisition
• Meeting location: Council Chambers, 2167 Oak Bay Avenue
• Meeting time: 5:00 PM on October 8, 2025

Parks, Recreation, and Culture Committee

The Parks, Recreation and Culture Committee will review the draft Official Community Plan and Zoning Bylaw recommendations that Council endorsed for community engagement. Members will also consider a draft Patron Code of Conduct policy and a proposal for the Oak Bay Recreation Centre’s 50th anniversary event. The committee’s feedback will be forwarded to Council for final consideration.

• Draft Official Community Plan and Zoning Bylaw Recommendations (CPP#75 and CPP#76)
• Draft Patron Code of Conduct Policy
• Oak Bay Recreation Centre – 50th Anniversary Event

Notice of Special Council Meeting 7 PM

The special closed council meeting will address four items of district business. These include a review of the Uplands siting and design at 3470 Upper Terrace Road, a zoning amendment for real estate offices, amendments to the streets and traffic bylaw concerning Henderson and Haultain‑Estevan bikeways, and a parking facilities bylaw amendment for multi‑unit residential parking requirements.

• Uplands Siting and Design (ADP00193) – 3470 Upper Terrace Road
• Zoning Amendment – Real Estate Offices
• Streets and Traffic Bylaw Amendments – Henderson and Haultain‑Estevan Bikeways
• Parking Facilities Bylaw Amendment – Multi‑Unit Residential Parking Requirements

Notice of Special Council Meeting 6 PM

The Oak Bay Special Council meeting on Monday, October 6, 2025 will consider an appeal of Section 2(4) of the 1996 Public Sewer Bylaw concerning the property at 3383 Henderson Road. The meeting is closed to the public. Additional items may be added to the agenda closer to the meeting date.

• Hearing of appeal of Section 2(4) of the Public Sewer Bylaw, 1996 – 3383 Henderson Road

Notice of Special Council Meeting (Closed)

The Oak Bay Council will hold a special closed meeting on Monday, October 6, 2025 at 5:00 PM in the Council Chambers. The meeting will be closed under Section 90(1) or 90(2) of the Community Charter to discuss litigation or potential litigation affecting the municipality, solicitor‑client privileged advice, and whether future meetings should be closed. No additional agenda items are listed at this time.

• Discussion of litigation or potential litigation affecting the municipality (Section 90(1)(g))
• Review of solicitor‑client privileged advice (Section 90(1)(i))
• Consideration of whether a council meeting should be closed under Section 90(1)(n) or subsection (2)

Special Council Meeting (Closed)

The Oak Bay Special Council will consider a motion to close the meeting pursuant to Community Charter sections 90(1)(g), 90(1)(i) and 90(1)(n). The agenda will be approved, and the meeting will be adjourned after the closure decision.

• Motion to close the meeting under Community Charter sections 90(1)(g), 90(1)(i), and 90(1)(n)
• Approval of the Special Council Meeting agenda
• Adjournment of the meeting

6 PM Special Council Meeting

The council will hear an appeal of Section 2(4) of the Public Sewer Bylaw, 1996 concerning the property at 3383 Henderson Road. Council will vote to either uphold or set aside the District’s decision that the owner must bear the installation costs. The matter is listed as not subject to public input. The agenda also includes routine items such as approval of the agenda, mayor's remarks, and a motion to adjourn.

• Hearing – Appeal of Section 2(4) of the Public Sewer Bylaw, 1996 – 3383 Henderson Road (decision on cost responsibility)
• Approval of the Special Council Meeting agenda
• Mayor's remarks
• Motion to adjourn the meeting

7 PM Special Council Meeting

Council will receive and vote on a report recommending approval of an Uplands Siting and Design permit for 3470 Upper Terrace Road. The council will discuss a zoning amendment to review the Service Business Use category for real‑estate offices. It will read and consider amendments to the Streets and Traffic Bylaw for Henderson and Haultain‑Estevan bikeways and to the Parking Facilities Bylaw for multi‑unit residential parking requirements. The meeting also includes a public comment period.

• Uplands Siting and Design permit (ADP00193) for 3470 Upper Terrace Road – approval recommended
• Zoning Amendment – review of Service Business Use category for real‑estate offices
• Streets and Traffic Bylaw Amendments – Henderson and Haultain‑Estevan Bikeways
• Parking Facilities Bylaw Amendment – Multi‑Unit Residential Parking Requirements
• Public comment and question period

Heritage Commission

The Heritage Commission will consider feedback on the draft Official Community Plan and Zoning Bylaw recommendations presented to Council on September 15, 2025. Members will also review draft amendments to blasting regulations and discuss the proposed heritage plaque program costing $175 per plaque, with a $100 discounted option. A public hearing is scheduled for September 18, 2025 at Oak Bay Municipal Hall regarding a heritage designation at 1558 Beach Drive. The meeting includes staff and council liaison updates and a draft work plan for heritage properties.

• Review of Draft Official Community Plan and Zoning Bylaw Recommendations (CPP#75, CPP#76) for community engagement
• Review of draft blasting regulation bylaw amendments (additional consultation results)
• Discussion of heritage plaque program: plaques priced at $175, discounted to $100 for eligible homeowners
• Public hearing on September 18, 2025 at Oak Bay Municipal Hall for 1558 Beach Drive (OCP amendment and heritage designation)
• Presentation of Heritage Properties Spreadsheet – Draft work plan

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to provide feedback on the Draft Land Use Framework and policies for the Official Community Plan and Zoning Bylaw update. These materials were previously endorsed by Council on September 15, 2025, for community engagement.

• Review of Draft Official Community Plan and Zoning Bylaw Recommendations
• Discussion of Draft Land Use Framework for housing capacity of over 4,000 units
• Review of proposed policies for inclusive, accessible public spaces in Parks & Recreation

Board of Variance

The Board of Variance meeting scheduled for September 23, 2025, at 10:00 AM has been cancelled. No other items were listed on the agenda.

CANCELLED Public Hearing

The Oak Bay public hearing scheduled for September 18, 2025, has been cancelled. The meeting will be rescheduled for a future date.

• Public Hearing cancelled and rescheduled
• Hearing to address Official Community Plan Bylaw No. 4620, 2014, Amendment Bylaw No. 4910, 2025
• Hearing to address Heritage Revitalization Agreement Authorization Bylaw No. 4912, 2025
• Hearing to address Heritage Designation Bylaw No. 4913, 2025
• Property at 1558 Beach Drive, Lot B, Section 69, Victoria District, Plan VIP7961

Advisory Planning Commission

The Advisory Planning Commission is reviewing a draft Land Use Framework and policies for the Official Community Plan and Zoning Bylaw. The updates aim to accommodate an estimated 3,761 new housing units over the next 20 years.

• Review of draft Official Community Plan and Zoning Bylaw recommendations
• Planning for 3,761 new net housing units over 20 years
• Proposed medium density housing (3 to 4 storeys, with some 5 to 6 storeys) near Oak Bay Village and Estevan Village

Notice of Cancellation - Committee of the Whole

The Regular Committee of the Whole meeting scheduled for September 15, 2025, at 7:00 PM has been cancelled.

Notice of Special Council Meeting

The District of Oak Bay will hold a special meeting to conduct business regarding community planning and specific site design. The body will review recommendations for the Official Community Plan and Zoning Bylaw.

• Uplands Siting and Design (ADP00190) at 2455 Cotswold Road
• Community Engagement Framework
• Draft Official Community Plan and Zoning Bylaw Recommendations (CPP#75 and CPP#76)

Special Council Meeting

Oak Bay Council will meet to consider a Uplands Siting and Design permit for a home renovation and pool at 2455 Cotswold Road. The meeting will also include a report on a Community Engagement Framework and Draft Official Community Plan recommendations.

• Uplands Siting and Design permit for 2455 Cotswold Road renovation and pool
• Community Engagement Framework report
• Draft Official Community Plan and Zoning Bylaw recommendations
• Public participation via Zoom, phone, or in person
• Meeting at Municipal Hall, 2167 Oak Bay Avenue

Advisory Design Panel

The Oak Bay Advisory Design Panel will review two Uplands Siting and Design Permit applications for residential renovations at 2455 Cotswold Road and 3470 Upper Terrace Road. The panel will provide advice to Council on whether the proposed designs conform to local guidelines.

• Review of Uplands Siting and Design Permit ADP00190 at 2455 Cotswold Road
• Review of Uplands Siting and Design Permit ADP00193 at 3470 Upper Terrace Road
• Approval of July 8, 2025 Advisory Design Panel minutes
• Discussion on Official Community Planning events and community engagement summary

Council Meeting

Oak Bay Council will review and vote on several land‑use applications, including an Official Community Plan amendment and related zoning bylaw changes for the 1950 Lansdowne Road / 3100 Foul Bay Road site. The meeting also includes approvals of the agenda, previous meeting minutes, a financial planning report, and readings of short‑term rental and loan authorization bylaws. Public comment will be accepted, and awards will be presented.

• Uplands Siting and Design (ADP00194) – change to windows and doors at 3300 Uplands Road
• Uplands Siting and Design (ADP00192) – approval of three‑home infill at 2830 & 2850 Lansdowne Road
• Official Community Plan Amendment (OCP00011) and Zoning Bylaw Amendment (ZON00059) for 1950 Lansdowne Road / 3100 Foul Bay Road (Camosun College)
• Short‑Term Rentals Bylaw Amendments – readings of Business Licence Bylaw No. 3603,1988 Amendment No. 4924, 2025 and Municipal Ticket Information Bylaw No. 4846,2023 Amendment No. 4923, 2025
• Loan Authorization Bylaws – readings of Road Reconstruction Program Bylaw No. 4929, 2025 and Storm Sewer Rehabilitation Program Bylaw No. 4930, 2025

Council Meeting (Closed)

The Oak Bay Council will approve the agenda and then move to close the meeting. The closure is requested under Community Charter Section 90(1)(i), 90(1)(k) and 90(2)(b) because confidential advice, preliminary service negotiations, and confidential inter‑governmental negotiations will be discussed. After the closure motion, the council will adjourn.

• Approval of the regular council meeting agenda for September 8, 2025
• Motion to close the meeting under Community Charter Section 90(1)(i), 90(1)(k) and 90(2)(b)
• Motion to adjourn the meeting

Heritage Commission

The Heritage Commission will review its 2025 work plan and receive staff updates, including a scheduled public hearing for the 1558 Beach Drive heritage proposal on September 18, 2025. The meeting also notes the adoption of a Heritage Revitalization Agreement for 2031 Runnymede by Council in June 2025. No formal decisions are listed; the agenda focuses on updates and planning items.

• Public hearing for 1558 Beach Drive scheduled for September 18, 2025
• Heritage Revitalization Agreement for 2031 Runnymede adopted by Council in June 2025
• Heritage Commission Work Plan 2025 items (Community Heritage Register update, website updates, volunteer development)
• Professional Development: Heritage BC Webinar on heritage basics
• No late items were submitted

Special Council Meeting (Closed)

The Oak Bay Council will hold a special meeting that will be closed under Community Charter Section 90(1)(a) and 90(1)(c). The closure is to protect personal information about municipal staff and to address labour or employee relations matters. The agenda will be approved and the meeting will be adjourned after the closure motion.

• Motion to close the meeting under Community Charter Section 90(1)(a) and 90(1)(c)
• Approval of the special council meeting agenda
• Adjournment of the meeting

Notice of Special Council Meeting

The Oak Bay Council will hold a special closed meeting on August 8, 2025 at 12:00 PM in the Executive Room of the Oak Bay Beach Hotel. The meeting is closed under Community Charter sections 90(1)(a) and 90(1)(c), which protect personal information about municipal employees and labour‑relations matters. No specific agenda items are listed in the notice; additional items may be added later and the final agenda will be posted online at least 24 hours before the meeting.

• Agenda items not disclosed because the meeting is closed

Advisory Planning Commission

The Oak Bay Advisory Planning Commission will meet to discuss a proposed Official Community Plan and Zoning Bylaw amendment for a Camosun College property. The body will also review past meeting minutes and receive staff and council liaison updates.

• Review minutes from March, April, and May 2025 meetings
• Discuss Official Community Plan Amendment (OCP00011) and Zoning Bylaw Amendment (ZON00059) for Camosun College
• Receive Staff Liaison Updates
• Receive Council Liaison Updates
• Next meeting scheduled for September 17, 2025

Notice of Special Closed Council Meeting

Oak Bay council will hold a closed meeting on July 29 to discuss personal information regarding municipal officers, employees, or agents. The meeting will be held in Council Chambers at 2167 Oak Bay Avenue. The agenda is subject to change.

• Closed meeting to discuss personal information about municipal staff
• Meeting location: Council Chambers, 2167 Oak Bay Avenue
• Meeting date: Tuesday, July 29, 2025, at 5:00 PM

Special Council Meeting (Closed)

The Oak Bay Special Council will approve its agenda, then consider a motion to close the meeting under Community Charter Section 90(1)(a) because personal information about an identifiable individual will be discussed. After the motion to close, the council will move to adjourn the meeting.

• Approval of the Special Council Meeting agenda
• Motion to close the meeting under Community Charter Section 90(1)(a) regarding personal information about an identifiable individual
• Motion to adjourn the meeting

Council Meeting

Oak Bay Council will review several infrastructure contract awards and a new debt management policy. The meeting includes decisions on park improvements and the installation of public art.

• Award of $4,283,842 tender to C-1 Contractors Ltd. for McNeill Traffic Calming and Utility Replacement Project
• Award of up to $350,000 to KWL Engineering for McNeill Bay Erosion Protection Preliminary Design
• Award of $324,000 to Swing Time Parks and Playgrounds for Quimper Park Playground Replacement
• Proposed $20,160 purchase of 'Megaptera' sculpture by Nathan Smith for Beach Drive at McNeill Bay
• Approval of Debt Management Policy FIN-019

Notice of Time Change - Council Meeting

The council has issued a notice that the meeting scheduled for Monday, July 28, 2025 at 6:00 PM will now start at 7:00 PM. No agenda items or decisions are presented in this notice. The meeting will be held in the Council Chambers at 2167 Oak Bay Avenue.

Notice of Cancellation - Council (Closed)

The Regular Council meeting previously scheduled for July 28, 2025, at 6:00 PM has been cancelled. This document is a cancellation notice.

Board of Variance

The Board of Variance meeting that was scheduled for July 22, 2025, has been cancelled. No agenda items will be considered. The cancellation notice was issued by C. Anderson, Deputy Director of Corporate Services.

Notice of Special Council Meeting (Closed)

The Oak Bay District will hold a closed Special Council Meeting on July 21, 2025, to discuss personal information regarding municipal officers and employees. The meeting will take place at Council Chambers on Oak Bay Avenue.

• Closed meeting to discuss personal information of officers and employees
• Meeting location: Council Chambers, 2167 Oak Bay Avenue
• Meeting date: Monday, July 21, 2025, at 6:00 PM

Special Council Meeting (Closed)

The Oak Bay Special Council will approve its agenda and then vote on a motion to close the meeting under Community Charter Section 90(1)(a) because personal information about a municipal employee or agent will be discussed. After the closure decision, the council will adjourn.

• Motion to close the meeting under Community Charter Section 90(1)(a) – personal information about a municipal employee/agent
• Approval of the July 21, 2025 Special Council meeting agenda
• Call to Order acknowledging the traditional territory of the Lekwungen peoples
• Motion to adjourn the meeting

Notice of Special Council Meeting

The Council will discuss several regulatory updates, including fire prevention and life safety bylaws. The meeting also covers land use requests for the Uplands Golf Club and Windsor Park, as well as the addition of youth bus passes to the LIFE program.

• Fire Prevention and Life Safety Bylaw No. 4919, 2025
• Fire Services Operational Bylaw No. 4920, 2025
• Proposed Licence of Occupation for St. Christopher's Montessori at Windsor Park Pavilion
• Uplands Golf Club Driveway Access Request
• Amendment to Municipal Ticket Information Bylaw No. 4846, 2023

Notice of Cancellation - Committee of the Whole

The Regular Committee of the Whole meeting scheduled for July 21, 2025, at 7:00 PM has been cancelled. The meeting was to be held at the Oak Bay municipal offices.

• Meeting cancelled
• Scheduled for July 21, 2025, at 7:00 PM

Special Council Meeting

Oak Bay Council will adopt four new bylaws covering fire prevention and life safety, fire services operations, municipal ticket information, and driveway access amendments. The council will also consider licensing St. Christopher's Montessori to occupy the Windsor Park Pavilion and approve a driveway permit for Uplands Golf Club at 3300 Cadboro Bay Road. Additional items include adding free monthly BC Transit passes for youth in the LIFE program and authorizing a BC Transit operator washroom on Musgrave Street. A report on updated blasting regulations will be received and staff will be directed to draft bylaw amendments for those changes.

• Adopt Fire Prevention and Life Safety Bylaw No. 4919, 2025
• Adopt Fire Services Operational Bylaw No. 4920, 2025
• Approve driveway access permit (≈9.0 m width) for Uplands Golf Club at 3300 Cadboro Bay Road
• Add free monthly BC Transit pass for youth aged 13‑17 in the Oak Bay LIFE program
• Enter licence of occupation with BC Transit for an operator washroom on Musgrave Street

Advisory Planning Commission

The Advisory Planning Commission will present an advisory report on Official Community Plan Amendment OCP00011 and Zoning Bylaw Amendment ZON00059 affecting 1950 Lansdowne Road and 3100 Foul Bay Road, both Camosun College properties. Commissioners will discuss the proposals and provide advice to Council. Staff and council liaison updates will also be given, and the next meeting is scheduled for September 17, 2025.

• Official Community Plan Amendment OCP00011 and Zoning Bylaw Amendment ZON00059 for 1950 Lansdowne Road / 3100 Foul Bay Road (Camosun College)
• Staff Liaison updates on ongoing planning matters
• Council Liaison updates on recent council decisions
• No late items were submitted
• Next Advisory Planning Commission meeting set for September 17, 2025

Council Meeting (Closed)

The Council is meeting to approve the agenda and move into a closed session. The closed portion of the meeting is intended to discuss land acquisition or disposition and preliminary negotiations for a municipal service.

• Motion to close meeting under Community Charter Section 90(1)(e) regarding land acquisition, disposition, or expropriation
• Motion to close meeting under Community Charter Section 90(1)(k) regarding preliminary municipal service negotiations

Council Meeting

Council will discuss updating the Official Community Plan (OCP) and Zoning Bylaws based on engagement summaries. The body is also deciding on the modernization of fire services bylaws and refinements to the Infill Housing Program.

• Proposed Fire Prevention and Life Safety Bylaw No. 4919 and Fire Services Operational Bylaw No. 4920
• Siting and Design Permit for 3290 Exeter Road for exterior renovations and a new Accessory Dwelling Unit
• Siting and Design Permit for 3055 Beach Drive for new windows
• Grant applications for Carnarvon Park Community Amenity Building and an Asset Management Plan
• Adoption of 2025-2029 Financial Plan Amendment Bylaw No. 4915

Heritage Commission

The Heritage Commission will approve the meeting agenda and adopt minutes from the March 5 and May 7, 2025 meetings. It will review the Heritage Commission Work Plan for 2025 and note a Heritage BC webinar on heritage basics. Staff and council liaison updates will be presented, including recent heritage alteration permits and plaque awards.

• Approval of the July 9, 2025 agenda
• Adoption of minutes from March 5, 2025 and May 7, 2025 meetings
• Discussion of the Heritage Commission Work Plan 2025
• Professional Development – Heritage BC Webinar: Heritage Basics
• Staff liaison updates on recent heritage alteration permits and plaque awards

Advisory Design Panel

The Oak Bay Advisory Design Panel will review four Uplands Siting and Design applications for window modifications and site planning at 3055 Beach Drive, 3290 Exeter Road, 3300 Uplands Road, and 2830 & 2850 Lansdowne Road. The panel will also receive updates from staff and council liaisons.

• Review of Uplands Siting and Design application at 3055 Beach Drive
• Review of Uplands Siting and Design application at 3290 Exeter Road
• Review of Uplands Siting and Design application at 3300 Uplands Road
• Review of Uplands Siting and Design application at 2830 & 2850 Lansdowne Road
• Staff and council liaison updates

Notice of Special Council Meeting (Closed)

The Oak Bay Council will meet on July 7, 2025 at 5:00 p.m. in the Council Chambers at 2167 Oak Bay Avenue. The meeting is closed under Community Charter sections 90(1)(e) and 90(1)(k). In the closed session the council will consider the acquisition, disposition or expropriation of land or improvements, and negotiations for a proposed municipal service that are at preliminary stages.

• Closed discussion on acquisition, disposition or expropriation of land or improvements
• Closed discussion on preliminary negotiations for a proposed municipal service

Special Council Meeting (Closed)

The Oak Bay Council will vote on a motion to close the special council meeting. The closure is requested under Community Charter Section 90(1)(e) for matters involving acquisition, disposition or expropriation of land or improvements, and under Section 90(1)(k) for preliminary negotiations on a proposed municipal service. The agenda will also be approved before the meeting is adjourned.

• Motion to close meeting under Community Charter Section 90(1)(e) – acquisition, disposition or expropriation of land or improvements
• Motion to close meeting under Community Charter Section 90(1)(k) – preliminary negotiations for a proposed municipal service
• Approval of the special council meeting agenda

Notice of Special Council Meeting

The Council will meet to discuss a financial plan bylaw amendment and several bylaw changes. The agenda includes decisions on road naming, driveway access, and pedestrian safety.

• 2025-2029 Financial Plan Bylaw Amendment
• Siting and Design (ADP00184) for 3065 Surrey Road
• Animal Control Bylaw No. 4013 amendment
• Municipal Ticket Information Bylaw No. 4846 amendment
• Pedestrian safety at McNeill Avenue and Hampshire Road

Special Council Meeting

At the July 7, 2025 special council meeting, Oak Bay Council will receive a report recommending a new name for the cul‑de‑sac between 285 and 295 King George Terrace. The council will also read and vote on amendments to the Driveway Access Bylaw for Uplands Golf Club, the 2025‑2029 Financial Plan Bylaw, the Animal Control Bylaw, and the Municipal Ticket Information Bylaw. Additional items include a permit for a garage/gym addition at 3065 Surrey Road and two public‑input motions on zoning definition and pedestrian safety.

• Rename the cul‑de‑sac between 285‑295 King George Terrace (staff to prepare a bylaw)
• Amend Driveway Access Bylaw No. 3550 (1987) with Amendment Bylaw No. 4918 (2025) for Uplands Golf Club
• Amend 2025‑2029 Financial Plan Bylaw No. 4899 (2025) with Amendment Bylaw No. 4915 (2025)
• Approve Uplands Siting and Design Permit (ADP00184) for 3065 Surrey Road – garage/gym addition, new entry, elevator
• Adopt Animal Control Bylaw No. 4013 (1999) Amendment Bylaw No. 4917 (2025)

Board of Variance

The Board of Variance meeting set for June 24, 2025 was cancelled. No agenda items were considered. No decisions or discussions will take place at this meeting.

Council Meeting (Closed)

The Oak Bay council will convene a closed meeting to discuss labour relations and the acquisition of land. The session is scheduled for Monday, June 23, 2025, at 6:00 PM in Council Chambers.

• Approval of the June 9, 2025 agenda
• Motion to close meeting for labour relations
• Motion to close meeting for land acquisition
• Meeting to be held at Municipal Hall, 2167 Oak Bay Avenue

Council Meeting

Oak Bay Council will adopt an amendment to the Parks, Recreation and Culture Fees and Charges Bylaw (No. 4777, Amendment No. 4911, 2025). The meeting also includes adoption of a heritage revitalization agreement for Runnymede Avenue, approval of a development variance permit for 71 Beach Drive, and adoption of a Vicious Dog amendment to the Animal Control Bylaw. The Committee of the Whole will recommend staff prioritize short‑term‑rental bylaw changes, and two notice‑of‑motion items on streets and traffic bylaws and grant‑in‑aid policy will be considered.

• Adopt Parks, Recreation and Culture Fees and Charges Bylaw No. 4777, Amendment No. 4911, 2025
• Adopt 2031 Runnymede Avenue Heritage Revitalization Agreement Authorization Bylaw No. 4881, 2024
• Approve Development Variance Permit DVP00172 to reduce minimum lot width at 71 Beach Drive
• Adopt Vicious Dog amendment to Animal Control Bylaw No. 4013, 1999, Amendment No. 4917, 2025
• Committee of the Whole recommends prioritizing short‑term‑rental bylaw amendments

Advisory Planning Commission

The June 18, 2025 meeting of the Oak Bay Advisory Planning Commission has been cancelled. The cancellation was issued by the District of Oak Bay.

• Cancellation of June 18, 2025 meeting
• Meeting time: 12:30 pm
• Issued by Director of Corporate Services

Committee of the Whole

The Committee of the Whole will consider a staff report regarding options for short-term rentals. Additionally, the BC Structural Movers' Association will present bylaw options for home relocation and demolition permits.

• Staff report on Short Term Rentals - Options
• BC Structural Movers' Association presentation on home relocation and demolition permit bylaws

Advisory Design Panel

The Advisory Design Panel is reviewing a siting and design permit for a single-family home in the Uplands neighbourhood. The proposal includes adding a garage, gym, ground-level entry, and internal elevator to support aging-in-place accessibility.

• Uplands Siting and Design Permit (ADP00184) for 3065 Surrey Road
• Proposed addition of a garage/gym and internal elevator
• Tree Management Plan requiring a 45% canopy cover target
• Review of compliance with Uplands Design Guidelines and R-2 Zoning

Notice of Time Change - Council Meeting (Closed)

The Oak Bay Council announced that the closed meeting scheduled for Monday, June 9 2025 will now begin at 5:00 PM. No other agenda items were listed.

Council Meeting

Council will discuss a Heritage Revitalization Agreement and Official Community Plan amendment for 1558 Beach Drive to ensure the JW Morris House remains a rental apartment. The meeting also includes decisions on 2025 grant-in-aid awards and updates to parks and recreation fees.

• Heritage Revitalization Agreement and OCP amendment for 1558 Beach Drive
• 2025 Grant-In-Aid Application Adjudication
• 2025/2026 Parks, Recreation and Culture Fees and Charges Bylaw No. 4911
• Streets and Traffic Bylaw No. 4100 Amendment Bylaw No. 4908
• Proposed pedestrian controlled crosswalk on Windsor Road at Windsor Park Pavilion access road

Council Meeting (Closed)

The council will first approve the regular meeting agenda. It will then move to close the meeting under Community Charter sections 90(1)(a), 90(1)(c), and 90(1)(i) because personal information, labour relations, and solicitor‑client privileged advice will be discussed. The meeting will be adjourned after those motions.

• Approve regular council meeting agenda (June 9, 2025)
• Motion to close meeting under Community Charter sections 90(1)(a), 90(1)(c), 90(1)(i)
• Motion to adjourn

Heritage Commission

The Heritage Commission meeting scheduled for June 4, 2025, has been cancelled.

Board of Variance

The Board of Variance meeting set for May 27, 2025 was cancelled. No agenda items were considered. The cancellation was announced by Director D. Plouffe of Corporate Services.

Parks, Recreation, and Culture Committee

The Parks, Recreation, and Culture Committee will approve the agenda and adopt minutes from the February 25 meeting. It will discuss the 2025/2026 fees and charges report, follow up on the Arts Alive program, and receive council liaison updates. The committee will also talk about topics of interest to shape future meetings.

• 2025/2026 Parks, Recreation and Culture Fees and Charges Report
• Follow‑up on Arts Alive program
• Council liaison updates
• Committee discussion on areas of interest for future meetings

Notice of Time Change - Council Meeting (Closed)

The notice informs that the closed Oak Bay Council meeting scheduled for Monday, May 26, 2025 will now begin at 5:00 PM. No other agenda items are listed. The notice is purely procedural.

Council Meeting (Closed)

Council will meet in a closed session to discuss confidential matters. The agenda is primarily procedural and focuses on moving the meeting into a closed session under the Community Charter.

• Discussion of labour or employee relations
• Discussion of land acquisition, disposition, or expropriation
• Preliminary negotiations regarding the provision of a municipal service

Council Meeting

Oak Bay Council will consider approving a $585,470 change order for the Estevan Storm Sewers project and three development variance permits. The meeting also includes a report on neighbourhood bikeways and a notice of motion regarding the Uplands Golf Club.

• Change Order Approval: $585,470 for Estevan Storm Sewers and Outfall Replacement
• Development Variance Permit (DVP000175) at 1383 St. David Street
• Development Variance Permit (DVP000174) at 1311 Victoria Avenue
• Henderson and Haultain-Estevan Neighbourhood Bikeways Estimated Cost Breakdown
• Notice of Motion: Uplands Golf Club driveway safety review

Advisory Planning Commission

The Advisory Planning Commission will receive a presentation on draft land‑use scenarios and policy directions for the Official Community Plan update. Commissioners will discuss the three scenarios—transit‑oriented, distributed, and concentrated village growth—and provide feedback to staff. The meeting also includes routine staff and council liaison updates and approval of the agenda.

• Presentation of draft land‑use scenarios (transit‑oriented, distributed, concentrated village) for OCP update
• Review of draft policy directions linked to the land‑use scenarios
• Staff liaison updates
• Council liaison updates
• Approval of meeting agenda

Committee of the Whole

The Committee of the Whole will discuss recommendations to optimize development processes and review 2025 Grant-in-Aid applications. The meeting also includes a presentation from the South Island Farmers Institute regarding the local food system.

• Optimize Development Processes (CPP#78) assessment and recommendations
• 2025 Grant-in-Aid Applications review
• Presentation by South Island Farmers Institute
• Grant applications from Maritime Museum of British Columbia and Oak Bay Sea Rescue Society
• Grant applications from Surfrider Foundation of Canada and UVSS Food Bank and Free Store

Advisory Design Panel

The panel will receive and discuss the report on Development Permit DP000053 for a 13‑unit townhouse project at 2298 Lansdowne Road. Members will consider design merits and may recommend approval, conditional approval, or denial to Council. The meeting also includes routine agenda approval, adoption of April 8 minutes, and updates from staff and the mayor.

• Review and recommendation on Development Permit DP000053 – 2298 Lansdowne Road (13‑unit townhouse)
• Approval of the meeting agenda
• Adoption of Advisory Design Panel minutes from April 8, 2025
• Staff liaison updates, including Official Community Plan work
• Council liaison updates from Mayor Murdoch

Council Meeting

Oak Bay Council will consider adopting tax rates and zoning bylaws, along with reports on the Official Community Plan and active transportation network. The meeting includes public comment and the adoption of previous council minutes.

• Adoption of Tax Rates Bylaw 2025, No. 4906
• Adoption of Zoning Bylaw No. 3531, 1986, Amendment Bylaw No. 4903, 2025
• Official Community Plan Update (CPP#75 and 76) - Land Use Scenarios and Draft Policy Directions
• Active Transportation Network Engagement - Council Project Sign-off
• Henderson and Haultain-Estevan Neighbourhood Bikeways Project Update

Council Meeting (Closed)

The council will approve the May 12, 2025 agenda, then move to close the meeting under Community Charter Section 90(1)(a) because personal information about an individual will be considered. The closed session will address confidential personnel matters. The meeting will be adjourned after these items.

• Approval of regular council meeting agenda – May 12, 2025
• Motion to close meeting under Community Charter Section 90(1)(a) for personal information about an individual
• Adjournment of the meeting

Heritage Commission

The Oak Bay Heritage Commission will review and discuss a draft work plan for 2025-2026, which includes proposed projects and initiatives for the upcoming year. The draft outlines a budget of $11,500 for these projects and requests $2,000 for volunteer development activities.

• Review draft 2025-2026 Heritage Commission Work Plan
• Request $2,000 for volunteer development and conference attendance
• Discuss ongoing volunteer training and professional development
• Review completed Heritage Best Practices Review
• Set next meeting date for June 4, 2025

Notice of Special Council Meeting

The District Council will meet to consider development variance permits and a zoning amendment. The body will also review project sign-offs for corporate and community climate action plans.

• Development Variance Permit (DVP000170) for 2072 Marne Street
• Development Variance Permit (DVP000165) for 2690 Beach Drive
• Zoning Bylaw Amendment (ZON00055) and Development Permit (DP000055) for 57 Beach Drive
• Project sign-off for CPP #36 Corporate Climate Action Plan
• Project sign-off for CPP #35 Community Climate Action Plan

Special Council Meeting

The council gave first, second, and third readings and adopted Zoning Bylaw No. 3531, 1986, Amendment Bylaw No. 4905, 2025. It also approved Development Permit DP000055 for the property at 57 Beach Drive. In the same meeting, two development variance permits were approved for 2072 Marne Street and 2690 Beach Drive, and the council signed off on corporate and community climate action plans.

• Adoption of Zoning Bylaw No. 3531, 1986, Amendment Bylaw No. 4905, 2025 and approval of Development Permit DP000055 for 57 Beach Drive
• Approval of Development Variance Permit DVP000170 to reduce setback and increase height at 2072 Marne Street
• Approval of Development Variance Permit DVP000165 to reduce interior side lot line setback and increase height for an accessory building at 2690 Beach Drive
• Council Project Sign-Off for CPP #36 Corporate Climate Action Plan and CPP #35 Community Climate Action Plan
• Public participation options were outlined for the special council meeting

Board of Variance

The Board of Variance meeting scheduled for April 29, 2025, has been cancelled. No other items are listed.

Notice of Time Change - Council Meeting (Closed)

The Oak Bay Council announced that the closed meeting scheduled for Monday, April 28, 2025 will now begin at 5:00 PM. No other agenda items are listed in the notice.

Council Meeting (Closed)

The council will first approve the meeting agenda, then move to close the session under Community Charter sections 90(1)(a) and 90(1)(c) because personal information about a municipal employee and labour relations will be discussed. The meeting will be conducted in closed session for those items, after which the council will adjourn.

• Approval of the April 28, 2025 regular council meeting agenda
• Motion to close the meeting under Community Charter Section 90(1)(a) – personal information about a municipal employee
• Motion to close the meeting under Community Charter Section 90(1)(c) – labour relations discussion
• Motion to adjourn the meeting

Council Meeting

Council approved the meeting agenda and prior minutes, awarded a $1,041,057.05 contract to Shape Architecture Inc. for the detailed design of Carnarvon Park, and adopted the Phase 1 Comprehensive Asset Management Plan. The council also gave first, second, and third readings to two zoning bylaw amendments (2757 Dufferin Avenue and 3223 Henderson Road), adopted an anti‑noise bylaw amendment, and approved development variance and uplands permits for accessory dwelling units at 3609 Cadboro Bay Road.

• Award of $1,041,057.05 contract to Shape Architecture Inc. for Carnarvon Park Main Building and Park Amenities detailed design
• Adoption of Comprehensive Asset Management Plan, Phase 1 – Strategy, Policy and Roadmap
• Zoning Bylaw Amendment Bylaw No. 4903, 2025 (ZON00056) – 2757 Dufferin Avenue – first, second and third readings
• Zoning Bylaw Amendment Bylaw No. 4904, 2025 (ZON00057) – 3223 Henderson Road – first, second and third readings
• Approval of Development Variance Permit DVP000171 to increase storeys for accessory dwelling units at 3609 Cadboro Bay Road

Special Committee of the Whole - Town Hall

The Special Committee of the Whole will first approve the meeting agenda. It will then vote to suspend the Council Procedure Bylaw rules for three hours so the mayor, councillors and public can speak freely. The meeting will conclude with an adjournment motion.

• Approve agenda for the April 24, 2025 Special Committee of the Whole meeting
• Suspend Rules of Procedure (Council Procedure Bylaw No. 4740) for three hours to allow open dialogue
• Conversation with council – public speaking session
• Motion to adjourn the meeting

Notice - Special Committee of the Whole - Town Hall

The Special Committee of the Whole will meet at the Monterey Recreation Centre for a Town Hall meeting and conversation with council. No specific agenda items are listed in the notice; additional items may be added closer to the meeting date. The finalized agenda will be posted online at oak.bay.civicweb.net at least 24 hours before the meeting.

Committee of the Whole

The Committee of the Whole will receive the "Official Community Plan Update (CPP#75 and 76) - Land Use Scenarios and Draft Policy Directions" report and refer its land‑use scenarios and draft policies to key stakeholders and the community for engagement. It will also receive the "Public Engagement Approach for Active Transportation Network" report and direct staff to prepare a Council Project Sign‑Off based on the presented engagement options. Minutes from previous Committee of the Whole meetings will be adopted and the agenda will be approved.

• Receive and refer the Official Community Plan Update (CPP#75 and 76) report for community engagement
• Receive the Public Engagement Approach for Active Transportation Network report
• Direct staff to prepare a Council Project Sign‑Off for the Active Transportation Network development
• Adopt minutes from the January 30, February 18, March 6, and March 13 Committee of the Whole meetings
• Approve the agenda for the April 22, 2025 Committee of the Whole meeting

Advisory Planning Commission

The Oak Bay Advisory Planning Commission will receive a report and recommendation on Zoning Bylaw Amendment (ZON00055) for 57 Beach Drive. The amendment seeks to rezone the property from R‑4 to a site‑specific Comprehensive Development (CD) zone to allow subdivision into two lots and the construction of a side‑by‑side duplex, adding two net new housing units. Staff will also provide updates to the Council Liaison and discuss a $9,000 Community Amenity Contribution.

• Zoning Bylaw Amendment (ZON00055) – 57 Beach Drive
• Recommendation to receive the staff report on the amendment
• Staff Liaison Updates
• Council Liaison Updates
• Proposed $9,000 Community Amenity Contribution for the development

NOTICE of Cancellation - Closed Council meeting

The Oak Bay Council meeting that was to be held on April 14, 2025 at 6:00 PM was cancelled. No agenda items were discussed or decided. No further action is scheduled for this meeting.

Council Meeting

The Oak Bay Council will adopt the 2025‑2029 Financial Plan Bylaw No. 4899. It will also adopt Zoning Bylaw No. 3531 amendment (Bylaw No. 4900) and amend Anti‑Noise Bylaw No. 3210 (Bylaw No. 4902) by rescinding it and adding new sound level limits. The council will adopt Parking Facilities Bylaw No. 3540 amendment (Bylaw No. 4901) and approve a Development Variance Permit for 0 Kendal Avenue at the Mt. Tolmie Reservoir. A covenant amendment request for 592 Island Road will be denied, and a presentation on the Camosun College Lansdowne Student Housing Project will be given.

• Adopt 2025‑2029 Financial Plan Bylaw No. 4899.
• Adopt Zoning Bylaw No. 3531 amendment (Bylaw No. 4900).
• Rescind and amend Anti‑Noise Bylaw No. 3210 (Bylaw No. 4902) with new dB limits.
• Adopt Parking Facilities Bylaw No. 3540 amendment (Bylaw No. 4901).
• Approve Development Variance Permit DVP000167 for 0 Kendal Avenue (Mt. Tolmie Reservoir).

Advisory Design Panel

The Oak Bay Advisory Design Panel will review three development permit applications at its April 8 meeting. The panel will evaluate the design merits of a duplex proposal at 57 Beach Drive, a siting and design review for 3609 Cadboro Bay Road, and a combined application at 3400 Upper Terrace Road. The panel's advice will be forwarded to Council for final consideration.

• Development Permit (DP000055) – 57 Beach Drive
• Uplands Siting and Design (ADP00188) – 3609 Cadboro Bay Road
• Uplands Siting and Design (ADP00179) and Development Variance Permit (DVP00162) – 3400 Upper Terrace Road
• Approval of Agenda - April 8, 2025
• Adoption of Advisory Design Panel Minutes - February 11, 2025

Notice of Special Council Meeting

Oak Bay council will hold a special meeting on April 7, 2025, to discuss land acquisition and preliminary service negotiations behind closed doors. The session will be held at Council Chambers in Victoria.

• Closed session for land acquisition and disposition
• Closed session for preliminary municipal service negotiations
• Electronic participation available via Zoom
• Meeting ID: 856 4956 6097
• Location: Council Chambers – 2167 Oak Bay Avenue

Special Council Meeting (Closed)

The Oak Bay Council approved its agenda, heard the mayor's remarks, and voted to close the meeting under Community Charter sections 90(1)(e) and (k) because the items involve land acquisition or disposition and preliminary municipal service negotiations. The meeting was then adjourned.

• Approve agenda for the April 7, 2025 special council meeting
• Mayor's remarks
• Motion to close the meeting under Community Charter sections 90(1)(e) and (k) concerning land acquisition/disposition and preliminary service negotiations
• Motion to adjourn

Heritage Commission

The Heritage Commission meeting scheduled for April 2, 2025 was cancelled. No agenda items were discussed or decided.

Board of Variance

The Board of Variance meeting that was to be held on March 25, 2025 in Oak Bay, British Columbia, has been cancelled. No agenda items will be considered at this meeting.

Notice - Council Meeting (Closed) Time Change

The council announced that the closed meeting scheduled for Monday, March 24, 2025 will now begin at 5:00 PM. No other agenda items are listed in the notice.

Council Meeting (Closed)

The council will first approve the regular meeting agenda. It will then move to close the session under Community Charter Section 90(1)(a) and 90(1)(c), which relate to personal information about municipal employees and labour relations. Finally, the council will adjourn the meeting.

• Approval of regular council meeting agenda – March 24, 2025
• Motion to close meeting under Community Charter Section 90(1)(a) – personal information about municipal employees
• Motion to close meeting under Community Charter Section 90(1)(c) – labour relations
• Motion to adjourn the meeting

Council Meeting

Oak Bay Council is set to approve the 2025-2029 Financial Plan, which includes a reduction in taxation and the removal of a proposed Fire Staffing Capacity request. The meeting also includes first and third readings for bylaws to advance climate action and a Heritage Alteration Permit for 1052 Newport Avenue.

• 2025-2029 Financial Plan Bylaw No. 4899
• Heritage Alteration Permit (HAP00034) at 1052 Newport Avenue
• Amendment Bylaw No. 4900 to Zoning Bylaw No. 3531
• Amendment Bylaw No. 4902 to Anti-Noise Bylaw No. 3210
• Amendment Bylaw No. 4901 to Parking Facilities Bylaw No. 3540

Advisory Planning Commission

The Advisory Planning Commission will consider a Zoning Bylaw Amendment (ZON00057) for 3223 Henderson Road, proposing to change the zoning from R‑4 Residential Use to R‑5 Residential Use to permit subdivision into two lots. The commission will also review an Official Community Plan Amendment (OCP00009) and Zoning Bylaw Amendment (ZON00054) for 2298 Lansdowne Road. Staff and council liaison updates will be presented, including approval of Development Permit DP000054 for a Haro Road soil management site. Standard agenda approval, minutes adoption, and scheduling of the next meeting are also on the agenda.

• Zoning Bylaw Amendment (ZON00057) – 3223 Henderson Road: rezoning R‑4 to R‑5 for subdivision
• Official Community Plan Amendment (OCP00009) and Zoning Bylaw Amendment (ZON00054) – 2298 Lansdowne Road
• Staff Liaison Update: Development Permit with Variance DP000054 – Haro Road Soil Management Site approved
• Council Liaison Update: Financial Plan review and recent multi‑family unit visit at 713 St Patrick St
• Adoption of February 26, 2025 minutes and approval of the March 19 agenda

Advisory Design Panel

The Advisory Design Panel meeting scheduled for March 18, 2025, has been cancelled.

Special Council Meeting (CLOSED)

The Oak Bay Special Council met on March 17, 2025, to approve the agenda and adjourn the meeting. The session was closed to the public to discuss labour relations or other employee relations.

• Approval of Special Council Meeting agenda
• Meeting closed for labour relations discussion
• Meeting adjourned at 8:42 PM

Notice of Special Council Meeting

The Oak Bay Council will hold a Special Council meeting on Monday, March 17, 2025 at 6:00 PM in the Council Chambers at Municipal Hall, 2167 Oak Bay Avenue. The meeting is designated as closed in accordance with Community Charter section 90(1)(c) concerning labour or employee relations. No specific agenda items are listed in the notice; additional items may be added later and the final agenda will be posted online at least 24 hours before the meeting.

Notice of Cancellation - Committee of the Whole

The Oak Bay Committee of the Whole meeting scheduled for March 17, 2025, has been cancelled. The cancellation was announced by the Director of Corporate Services on March 14, 2025.

• Notice of cancellation for Committee of the Whole meeting
• Meeting date: March 17, 2025
• Meeting time: 7:00 PM

Notice - Special Council Meeting

The Oak Bay Council will consider two bylaws at the special meeting on March 13, 2025. Bylaw No. 4885 seeks authorization for a heritage revitalization agreement covering 1587 York Place and 1562 Prospect Place. Bylaw No. 4886 proposes a housing agreement for 1587 York Place. No additional agenda items are listed at this time.

• 1587 York Place/1562 Prospect Place Heritage Revitalization Agreement Authorization (Bylaw No. 4885, 2025)
• 1587 York Place Housing Agreement (Bylaw No. 4886, 2025)

Special Council Meeting

Council will consider the final adoption of two bylaws regarding the Annandale House heritage home. The proposals involve a heritage revitalization agreement and a housing agreement to facilitate the subdivision of two residential lots.

• Adoption of Heritage Revitalization Agreement Authorization Bylaw No. 4885, 2025 (1587 York Place/1562 Prospect Place)
• Adoption of Housing Agreement Bylaw No. 4886, 2025 (1587 York Place)

Time Change Notice - Special Committee of the Whole

The Special Committee of the Whole will meet on Thursday, March 13, 2025, in the Council Chambers at 2167 Oak Bay Avenue. The meeting will begin immediately after the Special Council meeting that starts at 6:00 PM. This agenda item is a notice of the time change; no decisions or discussions are listed.

• Special Committee of the Whole meeting time shifted to follow Special Council meeting on March 13, 2025.

Special Committee of the Whole (Budget)

The Committee of the Whole is meeting to discuss and recommend the approval of the 2025-2029 Financial Plan. This plan outlines proposed expenditures and funding sources for the next five years and must be approved before the annual property tax bylaw.

• Approval of the 2025-2029 Financial Plan
• Preparation of the Financial Plan Bylaw

Notice - Special Committee of the Whole (Budget)

The Special Committee of the Whole will meet to conduct District business regarding the 2025-2029 Draft Financial Plan. This meeting focuses on the long-term budget planning for the municipality.

• 2025-2029 Draft Financial Plan

Council Meeting (Closed)

The council is meeting to discuss items subject to solicitor-client privilege. The meeting is scheduled to be closed in accordance with Section 90(1)(i) of the Community Charter.

• Discussion of advice subject to solicitor-client privilege under Community Charter Section 90(1)(i)

Council Meeting

The council will consider routine items such as approving the agenda, adopting previous meeting minutes, and appointing members to various committees. It will also receive reports and decide on several matters, including approving the development permit for two new single‑family homes at 2101 Sutherland Road, adopting an amendment to the Tree Protection Bylaw, and endorsing detailed designs for the Henderson and Haultain‑Estevan neighbourhood bikeways project.

• Approve Development Permit (DP000052) for two new single‑family homes at 2101 Sutherland Road
• Adopt Tree Protection Bylaw No. 4742, 2020, Amendment Bylaw No. 4893, 2025
• Endorse detailed designs for Henderson and Haultain‑Estevan Neighbourhood Bikeways Project
• Adopt 1587 York Place/1562 Prospect Place Heritage Revitalization Agreement Authorization Bylaw No. 4885, 2025
• Adopt 1587 York Place Housing Agreement Bylaw No. 4886, 2025

Special Committee of the Whole (Budget)

The Special Committee of the Whole is discussing the draft 2025 Budget and Five-Year Financial Plan. The body is considering a staff recommendation to approve the 2025-2029 Financial Plan and prepare the associated bylaw.

• 2025-2029 Financial Plan Approval
• Consolidated Budget Overview
• Financial Plan Bylaw preparation

Notice - Special Committee of the Whole (Budget)

The Special Committee of the Whole will meet to conduct District business regarding the 2025-2029 Draft Financial Plan.

• 2025-2029 Draft Financial Plan

Heritage Commission

The Heritage Commission will consider the Heritage Revitalization Agreement (HRA00011) and Official Community Plan Amendment (OCP00006) for the property at 1558 Beach Drive. The commission will also review a Heritage Alteration Permit (HAP00034) for 1052 Newport Avenue and discuss its 2025 work plan and professional development activities. Public participation is invited via Zoom, telephone, or in‑person at 2167 Oak Bay Avenue.

• Heritage Revitalization Agreement (HRA00011) and OCP Amendment (OCP00006) – 1558 Beach Drive
• Heritage Alteration Permit (HAP00034) – 1052 Newport Avenue
• Discussion of the 2025 Heritage Commission work plan
• Selection of a Heritage BC professional development webinar
• Staff liaison updates on recent heritage designations and council liaison updates

Public Hearing

The Oak Bay Council will hold a public hearing on By‑law No. 4885, which authorizes a Heritage Revitalization Agreement for 1587 York Place and 1562 Prospect Place. The agreement proposes to protect the Annandale House heritage building, relocate it within the site, and convert it to a four‑unit strata development while subdividing the land into four parcels. Council will consider written submissions received before March 3, 2025 and public comments during the hearing.

• By‑law No. 4885 authorizes the Heritage Revitalization Agreement for the two properties
• Subdivision of the lands into four parcels (Lot 1‑4) as outlined in Schedule 1
• Conversion of Annandale House into a four‑unit strata building and relocation within Lot 1
• Landscape Cost Estimate included in Schedule 6 of the agreement
• Public comment period and review of written submissions received prior to the hearing

Advisory Planning Commission

The Advisory Planning Commission will elect a Chair and Vice‑Chair for 2025, approve the meeting agenda and adopt the minutes from November 19, 2024, and set its 2025 meeting schedule. It will review a Zoning Bylaw Amendment (ZON00056) to rezone 2757 Dufferin Avenue from R‑4 to R‑5 for subdivision. It will also consider an Official Community Plan Amendment (OCP00008) together with a Zoning Bylaw Amendment (ZON00052) for 2442 Eastdowne Road.

• Election of Chair and Vice‑Chair for 2025
• Approval of agenda and adoption of November 19, 2024 minutes
• Adoption of 2025 meeting schedule (dates listed in agenda)
• Zoning Bylaw Amendment (ZON00056) – rezoning 2757 Dufferin Ave from R‑4 to R‑5
• Official Community Plan Amendment (OCP00008) and Zoning Bylaw Amendment (ZON00052) – 2442 Eastdowne Rd

Board of Variance

The Board of Variance meeting scheduled for February 25, 2025, has been cancelled.

Parks, Recreation, and Culture Committee

The committee will elect a Chair and Vice-Chair for 2025 and review a report regarding the Arts Alive People's Choice purchase and siting. The meeting also includes a staff overview of the department's mandate and public art policies.

• Election of 2025 Committee Chair and Vice-Chair
• Arts Alive People's Choice purchase and siting report
• Review of Public Art Policy (PRC-001) and Wall of Fame (PRC-002)
• Adoption of December 3, 2024 meeting minutes

Council Meeting (Closed)

The Oak Bay council will hold a closed meeting on February 24, 2025, to discuss personnel and labour relations.

• Closed meeting to discuss labour relations
• Closed meeting to discuss personnel information

Council Meeting

The Oak Bay Council meeting will consider and vote on the 2025 Oak Bay Police Department provisional budget. It will also receive a grant application for the UBCM Community Emergency Preparedness Fund and consider several bylaw amendments and permit approvals, including a heritage register addition for 2560 Orchard Avenue. Additional items include amendments to the Tree Protection Bylaw and adoption of parking and driveway access bylaws.

• Approval of the 2025 Oak Bay Police Department Provisional Budget (as amended)
• Rescission and amendment of Tree Protection Bylaw No. 4742, 2020, Amendment Bylaw No. 4893, 2025
• Adoption of Parking Facilities Bylaw No. 3540, 1986, Amendment Bylaw No. 4895, 2025
• Addition of 2560 Orchard Avenue to the Community Heritage Register
• Approval of Uplands Siting and Design permits for 3355 Uplands Road and 3100 Beach Drive

Special Council Meeting

The council will give first, second, and third readings to Zoning Bylaw No. 3531, 1986, Amendment Bylaw No. 4894, 2025, which updates definitions, setbacks, and other regulations for infill and small‑scale multi‑unit housing. The amendment was postponed from the February 10 regular council meeting and is not subject to public input under the Local Government Act. Council will vote on the readings during this special meeting.

• Amend Zoning Bylaw No. 3531, 1986 (Amendment Bylaw No. 4894, 2025) – updates definitions, setbacks, and impervious surface limits for infill and small‑scale multi‑unit housing.

Notice - Special Council Meeting

A special council meeting on February 18, 2025 will address business postponed from the February 10 regular council meeting. The council will conduct the first reading of Zoning Bylaw No. 3531, 1986, Amendment Bylaw No. 4894, 2025. The meeting follows the regular Committee of the Whole session and will be held in the Council Chambers at 2167 Oak Bay Avenue.

• First reading of Zoning Bylaw No. 3531, 1986, Amendment Bylaw No. 4894, 2025

Committee of the Whole

The Oak Bay Committee of the Whole will receive an updated Municipal Emergency Response Plan and hear from three delegations regarding fireworks, the film industry, and a local music program.

• Updated Municipal Emergency Response Plan
• Delegation on adverse effects of fireworks
• Film & Media Commission 2025 Strategic Plan
• Expansion of Music in the Village Program
• Public comment period

Advisory Design Panel

The Advisory Design Panel is meeting to elect its 2025 Chair and Vice-Chair and establish a monthly meeting schedule. The panel will also review design applications for two properties in the Uplands neighborhood to provide advice to Council.

• Uplands Siting and Design (ADP00187): Proposed mudroom addition and removal of a lower deck at 3100 Beach Drive
• Uplands Siting and Design (ADP00185): Design review for 3355 Uplands Road
• Election of 2025 Chair and Vice-Chair
• Establishment of 2025 monthly meeting schedule

Council Meeting (Closed)

The council will first approve the regular meeting agenda for February 10, 2025. It will then vote to close the meeting under Community Charter sections 90(1)(g)(i)(j)(k) and 90(2)(d) because items such as litigation, solicitor‑client privileged advice, and other confidential matters will be discussed. The meeting will be adjourned after the closure motion.

• Approval of regular council meeting agenda – February 10, 2025
• Motion to close the meeting under Community Charter sections 90(1)(g)(i)(j)(k) and 90(2)(d)
• Discussion of litigation or potential litigation affecting the municipality
• Receipt of solicitor‑client privileged advice
• Adjournment of the meeting

Notice - Council Meeting (Closed) Time Change

This notice announces a time change for the Closed Council meeting scheduled for February 10, 2025. The meeting will now begin at 5:00 PM.

• Closed Council meeting time change to 5:00 PM on February 10, 2025

Council Meeting

Oak Bay Council will vote on a motion to amend its Purchasing Policy if U.S. tariffs announced on February 1, 2025 take effect. The council will also receive reports and consider bylaws related to heritage revitalization at 1558 Beach Drive, the Climate Action Program, the McNeill Bay Erosion Prevention Program, and the Development Cost Charge Bylaw No. 4891. Several amendment bylaws for the Infill Housing Program and related zoning and parking bylaws will be read for first, second, and third readings.

• Heritage Revitalization Agreement and related bylaws for 1558 Beach Drive (first, second, and third readings)
• Implementation of the Climate Action Program using funding from the Climate Action Reserve Fund
• Approval of scope of work for the McNeill Bay Erosion Prevention Program
• Adoption of Development Cost Charge Bylaw No. 4891, 2024
• Motion to amend the District’s Purchasing Policy in response to U.S. tariffs

Heritage Commission

The Oak Bay Heritage Commission will elect a Chair and Vice‑Chair for 2025, adopt the October 2024 minutes, and approve its meeting schedule for the year. It will review two Heritage Alteration Permit applications, including HAP00031 for 1633 Prospect Place, and consider a Heritage Register addition for 2560 Orchard Avenue. The commission will also discuss the 2025 work plan and professional development items.

• Election of Chair and Vice‑Chair for 2025 (positions to be filled)
• Adoption of Heritage Commission minutes from October 2, 2024
• Approval of 2025 meeting schedule (specific dates listed)
• Review of Heritage Alteration Permit HAP00031 for 1633 Prospect Place
• Review of Heritage Alteration Permit HAP00032 for 2390 San Carlos Avenue

Special Committee of the Whole - Town Hall

The Special Committee of the Whole will meet at the Monterey Recreation Centre to discuss Council priorities and allow public participation. The meeting agenda includes a recommendation to suspend rules of procedure for three hours to facilitate free conversation between Council and the public.

• Public input opportunity at Monterey Recreation Centre
• Recommendation to suspend rules of procedure for three hours
• Discussion of Council Priorities 2022-26
• Mayor's remarks
• Meeting to be held at 1442 Monterey Avenue

Board of Variance

The Board of Variance scheduled for January 28, 2025 was cancelled. No agenda items will be considered or decided at this meeting.

Time Change Notice - Closed Council Meeting

This document is a notice regarding a time change for a Closed Council meeting. The meeting is scheduled for Monday, January 27, 2025.

Council Meeting

Council will consider several development variance permits and a zoning amendment for residential properties. The body will also decide on appeals regarding the removal of a beech tree and an atlas cedar tree.

• Appeal of decision to remove beech tree at 2353 Dalhousie Street
• Appeal of decision to remove atlas cedar tree at 2345 Cranmore Road
• Zoning Bylaw Amendment for 2101 Sutherland Road
• Development Variance Permit for three-unit infill housing at 786 St. Patrick Street
• Siting and Design and Variance Permit for new home at 3611 Cadboro Bay Road

Council Meeting (Closed)

The council will approve the agenda, then move to close the meeting under Community Charter sections 90(1)(c)(e) and 90(2)(b) because confidential matters are to be discussed. The meeting will be adjourned after the closure motion.

• Approval of the January 27, 2025 regular council meeting agenda
• Motion to close the meeting under Community Charter sections 90(1)(c)(e) and 90(2)(b)
• Adjournment of the meeting

Notice - Special Council Meeting

The Oak Bay Council will consider awarding Tender OBMH 31-2024 for the Estevan Storm Sewer and Outfall Replacement. It will also review a covenant amendment for 1391 Oliver Street, amendments to the Street and Traffic Bylaw (No. 4100, 2000, Bylaw No. 4898, 2024), and provide an update on the Housing Action Program (HAP) #2.

• Award of Tender OBMH 31-2024 – Estevan Storm Sewer and Outfall Replacement
• Covenant Amendment (ZON00041/SUB00029) – 1391 Oliver Street
• Amendment to Street and Traffic Bylaw No. 4100, 2000, Bylaw No. 4898, 2024
• Housing Action Program (HAP) Update #2

Notice - Cancellation of Committee of the Whole

The District of Oak Bay cancelled the regularly scheduled Committee of the Whole meeting that was to be held on January 20, 2025 at 7:00 PM. No agenda items were set for discussion. The cancellation notice was issued by C. Anderson, Deputy Director of Corporate Services.

Notice - Special Council Meeting (Closed)

The District of Oak Bay will hold a special council meeting closed to the public. The session is scheduled to address solicitor-client privileged advice and municipal report preparations.

• Receipt of advice subject to solicitor-client privilege
• Discussions regarding municipal objectives and progress reports for the annual municipal report

Special Council Meeting

Council is meeting to decide on a construction contract for storm, sanitary, and water main replacements. The body will also discuss updates to the Housing Action Program and amendments to the Streets and Traffic Bylaw.

• Proposed award of $6,069,567.44 contract to Don Mann Excavating Ltd. for Estevan Storm Sewer and Outfall Replacement
• Proposed covenant amendment for 1391 Oliver Street to allow water services in a tree protection area
• Discussion of Housing Action Program (HAP) Update #2
• Proposed first, second, and third readings of Streets and Traffic Bylaw No. 4100, 2000, Amendment Bylaw No. 4898, 2025

Special Council Meeting (Closed)

The Oak Bay Special Council Meeting is a procedural session focused on closing the meeting to the public to discuss legal advice and annual report progress. No public decisions are scheduled.

• Closed session for solicitor-client privilege discussions
• Closed session for annual report preparation discussions
• Approval of the meeting agenda
• Motion to adjourn the meeting

Time Change Notice - Closed Council Meeting

This document is a notice regarding a time change for a Closed Council meeting. The meeting scheduled for January 13, 2025, will now begin at 5:00 PM.

Council Meeting (Closed)

The agenda is primarily procedural, focusing on a motion to close the meeting to the public. The body intends to discuss confidential matters including personnel, land acquisition, and legal advice.

• Motion to close the meeting under Community Charter Section 90 to discuss personnel and municipal awards
• Discussion of land acquisition, disposition, or expropriation
• Review of solicitor-client privileged advice
• Discussion of municipal objectives for the annual report
• Consideration of confidential negotiations with provincial or federal governments

Council Meeting

The Oak Bay Council will vote on amendments to allow heat pumps in front and side yards and to set a 50 dB noise limit for heat pumps. It will also adopt Emergency Program Bylaw No. 4890 (2024) and Amenity Cost Charge Bylaw No. 4892 (2024). Additional items include approval of the Accessibility Plan implementation and two Uplands Siting and Design applications for 3380 Ripon Road and 3609 Cadboro Bay Road.

• Amend Zoning Bylaw No. 3531 to permit front/side‑yard heat‑pump installations
• Amend Anti‑Noise Bylaw No. 3210 to impose a 50 dB noise threshold for heat pumps
• Adopt Emergency Program Bylaw No. 4890, 2024
• Adopt Amenity Cost Charge Bylaw No. 4892, 2024
• Approve Uplands Siting and Design ADP00181 for 3380 Ripon Road (new addition, pool, hot tub)