Oak Bay public meetings in 2023

Special Council Meeting

This special council meeting will decide on appointments to external boards, approve revised timelines for provincial housing directive projects, and review the 2022-2026 Council Priorities, including funding adjustments. The housing timeline change would replace a 10-month deadline with longer projected timelines due to provincial requirements. The priorities review includes a $150K funding shift for housing initiatives.

• Approve 2024 council appointments to external agencies and boards (e.g., CRD, police board, library board)
• Approve revised timelines for provincial housing directive projects, superseding 10-month deadline (Resolution 2023-600)
• Reaffirm 2022-2026 Council Priorities themes
• Fund $150K of housing initiative costs from unallocated accumulated surplus instead of Growing Community Funds
• Direct staff to provide proposed adjustments to Council Priorities Plan in draft Five Year Financial Plan

Heritage Commission

The Oak Bay Heritage Commission is holding a special meeting to adopt the minutes from its November 7, 2023 meeting and to receive a best practice review presentation by Steve Barber. The agenda includes only these items, with no new decisions or public hearings scheduled.

• Adoption of minutes from November 7, 2023 meeting
• Best practice review presentation by Steve Barber
• Next meeting scheduled for January 9, 2024

Council Meeting

Oak Bay Council is meeting to decide on several items, including a grant application for deer management, streetlight replacement options, updates to the LIFE financial assistance program, and multiple development applications. They will also consider adopting bylaws for 2024 solid waste fees, sewer rates, and water rates. The agenda includes both routine approvals and substantive decisions on housing and heritage properties.

• Authorize grant application up to $27,300 for deer management research, with co-funding up to $27,250
• Choose streetlight pole and fixture options for Uplands replacement project
• Approve Uplands Siting and Design applications at 2980 Lansdowne Road and 3290 Beach Drive
• Refer Heritage Revitalization Agreements for 1587 York Place and 1558 Beach Drive back for revisions
• Consider zoning amendment for 2199 Lansdowne Road with $15,000 community amenity contribution

Parks, Recreation, and Culture Committee

The Parks, Recreation, and Culture Committee will review the District's Urban Forest Strategy, discuss proposed changes to the LIFE financial assistance program, and consider a PRC economic analysis survey. The meeting includes routine adoption of minutes and agenda, plus staff and council liaison updates. All items are advisory to Council.

• Review of District's Urban Forest Strategy
• LIFE Program proposed changes
• PRC Economic Analysis Survey
• Adoption of September 26, 2023 minutes
• Staff and Council liaison updates

Council Meeting

Oak Bay Council is meeting to consider several financial and planning items, including the 2024 provisional police budget, water and sewer rate bylaws, and a solid waste fee bylaw. They will also discuss provincial housing directives, which propose redirecting $2.325 million from the Growing Community Fund to support housing projects, and review the 2022-2026 Council Priorities. Additionally, they will consider two development variance permits and a policy for legal expense reimbursements.

• Approve 2024 provisional police budget as recommended by Oak Bay Police Board
• Direct $2,000,000 from Growing Community Fund to provincially directed housing projects, and redirect $325,000 from other projects
• Authorize purchase of temporary storage structure for fire ladder apparatus at $726,037.33 plus PST
• Approve Development Variance Permit DVP00135 for 24 Sylvan Lane to reduce minimum lot width
• Approve Development Variance Permit DVP00144 for 2976 Ashdowne Road

Council Meeting - 27 November 2023 - 6:00 PM

The Oak Bay Council meeting on November 27, 2023, is largely procedural, with agenda approval and adjournment. The main substantive item is a motion to close the meeting to the public under Community Charter Section 90(1)(a)(f)(g)(i) to discuss personnel, law enforcement, litigation, and solicitor-client privileged advice.

• Motion to close meeting under Community Charter Section 90(1)(a)(f)(g)(i) for personnel, law enforcement, litigation, and legal advice
• Approval of the regular council meeting agenda
• Meeting to be held at Council Chambers, 2167 Oak Bay Avenue, Victoria BC

Advisory Planning Commission

The Advisory Planning Commission will consider a zoning amendment application (ZON00044) for 2199 Lansdowne Road, which proposes a two-lot subdivision with a duplex (containing secondary suites) and a single-family dwelling. The commission will provide advice to Council on the application, which also involves a development variance permit and a development permit. The meeting will also adopt minutes from July 19, 2023, and receive staff and council liaison updates.

• Zoning amendment (ZON00044) for 2199 Lansdowne Road: two-lot subdivision, duplex with secondary suites, and single-family dwelling
• Development Variance Permit (DVP00134) for front yard setback, driveway width, and building height
• Development Permit (DP000043) for residential form and character
• Adoption of minutes from July 19, 2023 meeting
• Staff and council liaison updates

Advisory Design Panel

The Oak Bay Advisory Design Panel is meeting to review four development applications: two Uplands siting and design applications for new single-family homes at 2980 Lansdowne Road and 3290 Beach Drive, and two development permits at 1400 Newport Avenue and 2199 Lansdowne Road. The panel will provide advice to Council on the design merits of each proposal. The agenda also includes adoption of the October 17, 2023 minutes and staff and council liaison updates.

• New single-family home at 2980 Lansdowne Road (419.84 sq.m, two-storey) requiring removal of three protected trees
• Uplands siting and design application for 3290 Beach Drive
• Development permit application for 1400 Newport Avenue
• Development permit application for 2199 Lansdowne Road

Committee of the Whole

The Committee of the Whole will hear a report on provincial housing directives and consider recommending that Council redirect $2,000,000 from the Growing Community Fund, plus $475,000 previously allocated to other projects, to complete housing projects triggered by new provincial legislation. The committee will also receive delegations on child sex trafficking and Tourism Oak Bay's 2024 budget.

• Recommendation to direct $2,000,000 from unallocated Growing Community Fund to provincially directed housing projects
• Recommendation to redirect $475,000 from Council Priority Projects (Homes for People response, Streamlining Study, Village Areas Plan) to housing projects
• Delegation: Child Sex Trafficking in BC and locally - Be Amazing Campaign
• Delegation: Tourism Oak Bay 2024 Budget Presentation

Council Meeting

Oak Bay Council will consider several items, including a CRD land assembly and housing bylaw, a lease agreement with the Kiwanis Club for the Tea Room, and a new correspondence management policy. They will also vote on the 2024 meeting schedule and a covenant amendment for a commercial property. The agenda includes routine approvals of minutes and public comment.

• CRD Land Assembly, Housing and Land Banking Service Establishment Bylaw amendment
• Kiwanis Tea Room lease agreement for five years
• Correspondence Management Policy CAS-014 approval
• 2024 Council and Committee of the Whole meeting schedule approval
• Covenant amendment for 713 St. Patrick Street to allow retail and service business use

In Camera Cancellation - 14 Nov 2023 - 6:00 PM

This agenda is a cancellation notice. The District of Oak Bay's in-camera Council meeting scheduled for November 14, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• In-camera Council meeting on November 14, 2023, cancelled

Heritage Commission

The Commission is reviewing a Heritage Revitalization Agreement to restore the 1898 Annandale House and facilitate a residential subdivision. The proposal includes repositioning the heritage home, constructing a new single-family home, and converting an existing garage into a residence.

• Heritage Revitalization Agreement (HRA00010) – 1587 York Place
• Heritage Alteration Permit (HAP00029) – 1587 York Place
• Potential demolition of the Centennial Fountain, City of Victoria
• Work Plan discussion: Mapping Heritage webinar

Council Meeting

Oak Bay Council will receive reports on the 2023 Annual Questionnaire results and the Third Quarter Budget, and will discuss options for improving winter walking in Uplands Park, a Playground Replacement Policy, and establishing an Accessibility Advisory Committee under the Accessible BC Act. The Monterey Avenue highway dedication bylaw has been moved to the November 14 meeting.

• 2023 Annual Questionnaire Results report
• Third Quarter Budget Report 2023
• Improving Winter Walking in Uplands Park options
• Playground Replacement Policy approval
• Establish Oak Bay Accessibility Advisory Committee and apply for up to $25,000 SPARC BC grant

Council Meeting - 23 Oct 2023 - 6:00 PM

This is a procedural agenda for the Oak Bay Council meeting on October 23, 2023. The council will approve the agenda and then move to close the meeting to the public under Section 90(1)(e) of the Community Charter to discuss the acquisition, disposition, or expropriation of land. No other business is listed.

• Motion to close meeting under Community Charter Section 90(1)(e) for land-related discussions
• Approval of the regular council meeting agenda

Advisory Planning Commission - 18 Oct 2023- Cancelled

The Advisory Planning Commission meeting scheduled for October 18, 2023, at 12:30pm has been cancelled. No items were discussed or decided.

Advisory Design Panel

The Oak Bay Advisory Design Panel is meeting to discuss the Uplands street lighting replacement, review staff and council liaison updates, and adopt the previous meeting's minutes. The agenda includes unfinished business from the September 19 meeting, where the panel requested more details on lighting options. No new development applications are scheduled for this meeting.

• Uplands Street Lighting Replacement update and discussion
• Adoption of September 19, 2023 minutes
• Staff and Council liaison updates
• Next meeting scheduled for November 21, 2023

Cancellation Notice and Notice of Special Council Meeting

The Committee of the Whole meeting scheduled for October 16, 2023, has been cancelled. A special Council meeting will be held that evening at 7:00 PM in Council Chambers to discuss Emergency Program Act modernization, public art purchases and donations, a climate leadership program, and several development permit applications.

• Cancellation of Committee of the Whole on Oct 16, 2023
• Emergency Program Act Modernization discussion
• Purchase of Public Art and Public Art Donations
• Cool It! Climate Leadership Training Program
• Development permits: DP000041 (2024 Oak Bay Ave), ADP00163 (3155 Midland Rd), ADP00166 (3165 Tarn Pl)

Special Council Meeting

Oak Bay Council is holding a special meeting to consider several items, including the purchase of a public sculpture, acceptance of donated artworks, funding for a climate education program, and approval of development permits. The agenda also includes a presentation on provincial emergency management legislation modernization.

• Purchase of 'Copper Finch' sculpture by Erick James for $5,000, to be installed at Henderson Recreation Centre
• Acceptance of donated sculptures 'Japanese Maple Tree' and 'Together' for permanent installation at specified locations
• Funding up to $3,165 for BC Sustainable Energy Association's Cool It! Climate Leadership Training program
• Development Permit with Variances (DP000041) for renovations at 2024 Oak Bay Avenue
• Uplands Siting and Design applications for 3155 Midland Rd and 3165 Tarn Place

Council Meeting - 10 Oct 2023 - 6:30 PM

This is a procedural council meeting with no substantive public decisions. The agenda consists of approving the agenda, then immediately moving to close the meeting to the public under Section 90(1)(a) of the Community Charter to discuss personal information about a municipal position holder or candidate, followed by adjournment.

• Motion to approve the October 10, 2023 agenda
• Motion to close meeting under Community Charter Section 90(1)(a) for discussion of personal information about an individual holding or considered for a municipal position

Council Meeting

Oak Bay Council will consider several items, including a tree removal permit appeal, a traffic calming project for McNeill Avenue, a playground replacement contract, and multiple development permits and zoning amendments. The meeting also includes appointments and adoption of minutes from the previous meeting.

• Appeal of Tree Removal Permit denial at 2540 Esplanade
• McNeill Avenue Traffic Calming Phase 1 approval for BC Active Transportation grant, with $116,000 municipal share
• Contract award to Habitat Systems for Kiwanis Henderson Park playground replacement at $267,136 plus GST
• Zoning amendment and development permit for 2326 Oak Bay Avenue to create Comprehensive Development Zone CD-4
• Adoption of Municipal Ticket Information Bylaw No. 4846 and Streets and Traffic Amendment Bylaw No. 4848

Heritage Commission

The Oak Bay Heritage Commission will review a Heritage Revitalization Agreement (HRA00011) and an Official Community Plan amendment (OCP00006) for 1558 Beach Drive, proposing three new single-family lots and additional suites in the J.W. Morris House. They will also consider a Heritage Alteration Permit (HAP00029) for 1587 York Place, comment on Uplands street lighting options, and discuss a work plan. The meeting includes adoption of minutes and routine procedural items.

• HRA00011 and OCP00006 for 1558 Beach Drive: three new lots, three additional suites, heritage designation
• HAP00029 for 1587 York Place: heritage alteration permit
• Uplands lighting update: comments on street lighting replacement fixtures
• Work plan: heritage webinar discussion
• Adoption of September 5, 2023 minutes

Parks, Recreation, and Culture Committee

The Parks, Recreation, and Culture Committee will discuss and review the draft Playground Replacement Policy Guiding Principles and the District's Urban Forest Strategy, along with an overview of plans for Uplands Park/Cattle Point. The committee provides advice to Council on these matters. The agenda also includes routine adoption of minutes and staff updates.

• Review of draft Playground Replacement Policy Guiding Principles (Sept 2023)
• Overview and review of the District's Urban Forest Strategy
• Overview of plans for Uplands Park/Cattle Point
• Adoption of minutes from May 30, 2023 meeting

Council Meeting - 25 Sep 2023 - 6:30 PM

This Council meeting agenda is largely procedural, with the main item being a motion to close the meeting to the public under Community Charter Section 90(1)(a)(c) to discuss personal information about a municipal position holder or candidate, and labour or employee relations. No other substantive business is listed.

• Motion to close meeting under Community Charter Section 90(1)(a)(c) for personnel and labour relations discussions

Council Meeting

The Oak Bay Council meeting on September 25, 2023, includes decisions on adding climate and sustainability projects to the priority plan, allocating the 2022 budget surplus, approving several heritage alteration and development variance permits, and adopting various bylaws. Public input is invited for several items, including the boat ramp lease and multiple development permits.

• Add climate and sustainability projects to Council Priority Plan with funding from Climate Action Reserve Fund
• Transfer $200,000 to Financial and Service Level Stability Reserve and $1,025,413 to Infrastructure Renewal Reserve from 2022 surplus
• Approve Heritage Alteration Permits for 2430 San Carlos Ave, 1220 Transit Road, 1558 Beach Drive
• Approve Development Variance Permits for 2700 Dorset Road, 2240 Kinross Avenue, 2649 Thompson Avenue, 2128 Lorne Terrace
• Read Municipal Ticket Information Bylaw No. 4846 and Streets and Traffic Amendment Bylaw No. 4848

Advisory Planning Commission

The Advisory Planning Commission meeting previously scheduled for Wednesday, September 20, 2023, has been cancelled. No other business or agenda items were provided.

Advisory Design Panel

The Oak Bay Advisory Design Panel is meeting to review and provide advice on several development applications, including a commercial renovation at 2024 Oak Bay Avenue and four Uplands-area residential siting and design proposals. The panel will also receive a verbal update on the Uplands street lighting replacement and adopt minutes from the previous meeting. All items are forwarded to Council for final decision.

• Development Permit with Variances (DP00041) for exterior renovations at 2024 Oak Bay Avenue (Oak Bay Seafood)
• Uplands Siting and Design (ADP00162) at 3255 Uplands Road
• Uplands Siting and Design (ADP00163) at 3155 Midland Rd
• Uplands Siting and Design (ADP00164) and Development Variance Permit (DVP00142) at 2445 Lansdowne Road
• Uplands Siting and Design (ADP00166) at 3165 Tarn Place

Council Meeting

Oak Bay Council will consider renewing its fire dispatch contract with Saanich Fire Dispatch for five years, and will review several property-specific zoning and development applications, including a major project at 2326 Oak Bay Avenue. The agenda also includes adoption of two bylaws updating fees and development procedures, and a covenant amendment for 713 St. Patrick Street. Public comment is scheduled, and the meeting includes routine approvals of minutes and an appointment.

• Fire dispatch contract renewal with Saanich Fire Dispatch, five-year term to Dec 31, 2028
• Zoning amendment and development permit for 2326 Oak Bay Avenue, including $50,000 community amenity contribution
• Adoption of Planning, Building and Development Fees and Charges Bylaw No. 4845, 2023
• Adoption of Development Application Procedures Bylaw No. 4844, 2023
• Covenant amendment for 713 St. Patrick Street to allow restaurant use

Council Meeting - 11 Sep 2023 - 6:00 PM

This Oak Bay Council meeting is scheduled to open, immediately move to close the public portion under the Community Charter, and then adjourn. The closed session will discuss items related to personal information about a municipal position, information protected under freedom of information law, confidential negotiations with senior governments, and matters requiring public exclusion by law. No public decisions or discussions are listed on the agenda.

• Motion to close meeting under Community Charter Section 90(1)(a)(j) and (2)(b)(d)
• Closed session topics: personal info on municipal position, FOI-protected info, senior government negotiations, other statutory exclusions

Heritage Commission

The Oak Bay Heritage Commission is meeting to review and provide recommendations on four Heritage Alteration Permit applications for properties in heritage conservation areas, and to comment on proposed heritage permit fees under a new fees bylaw. The commission will also discuss its work plan and professional development. The agenda includes adoption of minutes and routine administrative items.

• Heritage Alteration Permit HAP00028 for 2430 San Carlos Ave. to resurface and extend rear decks
• Heritage Alteration Permit HAP00027 for 1220 Transit Road
• Heritage Alteration Permit HAP00030 for 1558 Beach Drive
• Heritage Alteration Permit HAP00026 and Development Variance Permit DVP000133 for 2390 San Carlos Avenue
• Comment on heritage permit fees in Planning, Building and Development Fees and Charges Bylaw No. 4845, 2023

Special Council Meeting - 05 Sep 2023 - 6:00 PM

Oak Bay Council is meeting to decide whether to contribute financially to the 2023 South Island Powwow, a Truth and Reconciliation Day event hosted by Songhees Nation at Royal Athletic Park. The meeting also includes a motion to close part of the session to discuss provincial housing targets and potential land matters. Public correspondence urges a donation of at least $10,000, matching last year's contribution.

• Request from Victoria Mayor Marianne Alto for Oak Bay contribution to 2023 Truth and Reconciliation Day Ceremonial Event
• Sponsorship packages for South Island Powwow range from $1,500 (Copper) to $25,000 (Platinum)
• Motion to close meeting under Community Charter Section 90(2)(b) for provincial housing targets discussion
• Motion to close meeting under Section 90(1)(e) for land acquisition or disposition discussion
• Public correspondence urging Oak Bay to match or exceed $10,000 donation from last year

Special Council Meeting - 31 Jul 2023 - 6:00 PM

This special council meeting is largely procedural, with the main item being a motion to close the meeting to the public under Section 90(2)(b) of the Community Charter. The closed session will discuss information held in confidence relating to negotiations between the municipality and a provincial or federal government, or between such governments and a third party. No other substantive business is on the agenda.

• Motion to close meeting under Community Charter Section 90(2)(b) for confidential negotiations

In Camera Council Meeting CANCELLATION

This agenda is a cancellation notice only. The Regular Closed Council meeting scheduled for July 24, 2023, at 6:00 PM has been cancelled. No business items are listed for discussion or decision.

• Cancellation of Regular Closed Council meeting scheduled for July 24, 2023, 6:00 PM

Council Meeting

Oak Bay Council is meeting to consider several staff reports, including endorsing the refreshed 2023 Active Transportation Strategy with amendments, proceeding with detailed designs for two neighbourhood bikeways, and receiving the Second Quarter Budget Report. Council will also decide on grant applications, a covenant amendment, and bylaw readings for development procedures and fees.

• Endorse 2023 Active Transportation Strategy with AAA design, end-of-trip facilities, and maze gate review
• Proceed with detailed design of Henderson Road and Haultain-Estevan Neighbourhood bikeways
• Receive Second Quarter Budget Report 2023
• Approve covenant amendment at 2228 Oak Bay Avenue (Penny Farthing) and 'no objection' to LCRB liquor license hours change
• Adopt Streets and Traffic Control Bylaw Amendment No. 4841, 2023 (Sidewalk Patio Expansion Program)

Advisory Planning Commission

The Advisory Planning Commission will consider a zoning amendment and development permit for a proposed 4-storey, 15-unit multi-family residential building at 2326 Oak Bay Avenue, replacing an existing single-family home. The commission will also hear a presentation on traffic calming options for McNeill Avenue. The meeting includes adoption of minutes and routine procedural items.

• Zoning amendment (ZON00043) and development permit (DP000042) for 2326 Oak Bay Avenue: 4-storey, 15-unit building with underground parking, requiring site-specific CD-4 zone
• Building height 13.2 m, FAR 1.88, 14 parking stalls for 15 units, 5 adaptable units, rooftop photovoltaic panels
• Traffic calming presentation for McNeill Avenue: options include raised crosswalks, curb extensions, and parking on alternate sides
• Adoption of February 22, 2023 minutes
• Next meeting scheduled for September 20, 2023

Advisory Design Panel

The Advisory Design Panel is reviewing four development applications, including three Uplands siting and design permits and one zoning amendment with a development permit. The panel will provide recommendations to Council on the design merits of each proposal. The agenda also includes adoption of minutes and a discussion on Uplands street lighting replacement.

• New single-family home at 3260 Uplands Place (ADP00159)
• Uplands siting and design at 2700 Dorset Road (ADP00160)
• Uplands siting and design permit at 3475 Beach Drive (ADP00161)
• Zoning amendment and development permit at 2326 Oak Bay Avenue (ZON00043/DP000042)
• Discussion on Uplands street lighting replacement options

Special Council Meeting - 17 Jul 2023 - 6:00 PM

This is a special council meeting with a single substantive item: a motion to close the meeting to the public under Section 90(1)(e) of the Community Charter to discuss the acquisition, disposition, or expropriation of land or improvements. The council will then adjourn. No public decisions or discussions are scheduled.

• Motion to close meeting under Community Charter Section 90(1)(e) for land acquisition, disposition, or expropriation discussions

Special Council Meeting

Oak Bay Council is holding a special meeting to consider endorsing the 2023 Active Transportation Strategy Refresh, which includes proceeding with detailed design for the Henderson Road and Haultain-Estevan neighbourhood bikeways. Council will also consider a bylaw amendment to expand sidewalk patios, a development variance permit for 1703 Monterey Avenue, and adoption of a sewer user charge bylaw amendment. The meeting includes a delegation from Ambulance Paramedics of BC and public comment periods.

• Endorse 2023 Active Transportation Strategy Refresh and proceed with detailed design for Henderson Road and Haultain-Estevan neighbourhood bikeways
• First, second, and third reading of Streets and Traffic Control Bylaw Amendment No. 4841, 2023 for Sidewalk Patio Expansion Program
• Consider Development Variance Permit (DVP00138) for 1703 Monterey Avenue
• Adopt Sewer User Charge Bylaw No. 4392, Amendment Bylaw No. 4843, 2023
• Delegation from Ambulance Paramedics of British Columbia - CUPE Local 873

Special Committee of the Whole

The Special Committee of the Whole is receiving a presentation from Chief Constable M. Fisher on the Oak Bay Police Department's 2023-2026 Strategic Plan. The plan outlines four key focus areas: Safety, Engagement, Stewardship, and Equity, Diversity, and Inclusion (EDI). It includes specific initiatives such as increased bike patrols, trauma-informed training for all officers, and a new reporting framework with race-based data. The committee is not voting on the plan at this meeting; it is a presentation and discussion item.

• Presentation of the 2023-2026 Oak Bay Police Department Strategic Plan
• Plan includes initiatives to decrease property crime and road accident injuries
• All officers to complete Trauma Informed Foundations and Fair and Impartial Policing courses
• Annual report to include disaggregated race-based data on arrests and criminal charges
• Plan includes purchasing an automatic license plate reader for one police car

Council Meeting

Oak Bay Council will vote on several key items, including authorizing the marina water lot lease, removing temporary sidewalk widening devices installed during the pandemic, awarding a $1.4 million utility upgrade contract, and approving a development variance permit. They will also consider adopting zoning and animal control bylaws related to beekeeping in commercial areas, and discuss a motion to reconsider a consultant for marina dock condition survey.

• Authorize execution of Oak Bay Marina water lot lease
• Remove temporary sidewalk widening devices, except at Oak Bay Avenue/Wilmot and Cadboro Bay Road
• Award tender 21-061 for Runnymede Place Utility Upgrade to Hazelwood Construction Services for $1,398,996.99 plus tax
• Issue Development Variance Permit (DVP00131) for 55 King George Terrace
• Adopt Zoning Amendment Bylaw No. 4839 and Animal Control Amendment Bylaw No. 4840 for beekeeping in commercial zones

Heritage Commission

The Oak Bay Heritage Commission is meeting to discuss routine business, including adopting minutes and approving the agenda. The main substantive item is providing comments on street light replacement options for Uplands, as presented in a staff presentation. The commission will also receive a verbal update on a draft letter and discuss its work plan, including a webinar on accessibility and heritage buildings.

• Comments on Uplands street lighting replacement options
• Verbal update on draft letter from June 6, 2023 meeting
• Discussion of work plan, including webinar on accessibility and heritage buildings
• Adoption of June 6, 2023 minutes
• Approval of July 4, 2023 agenda

Council Meeting - 26 Jun 2023 - 5:15PM

This Council meeting agenda is almost entirely procedural. The only substantive item is a motion to close the meeting to the public under Community Charter Section 90(1)(e) and (i) to discuss land acquisition/disposition and solicitor-client privileged advice. The meeting then adjourns.

• Motion to close meeting under Community Charter Section 90(1)(e) for land acquisition/disposition discussions
• Motion to close meeting under Community Charter Section 90(1)(i) for solicitor-client privileged advice

Council Meeting

The Council is reviewing several policy updates, including the Infill Housing Program scope and potential changes to blasting and noise bylaws. Discussions also include land use procedure renewals and updates to the 2022 Annual Report.

• Approval of the Infill Housing Program project scope
• Proposed regulatory changes for blasting and hoe-ramming
• Review of the 2022 Annual Report
• Sewer User Charge Bylaw No. 4392 amendments
• Zoning amendments for bee keeping in commercial areas

Advisory Planning Commission

The Advisory Planning Commission meeting scheduled for June 21, 2023, at 12:30 pm has been cancelled. No items were discussed or decided. The notice was issued by the Director of Corporate Services.

• Meeting cancellation notice for June 21, 2023

Advisory Design Panel

The Advisory Design Panel will review a staff report on an application to renovate and add to a single-family home and build a new detached garage at 3210 Ripon Road. The panel will make a recommendation to Council on whether to approve the application, approve with conditions, or deny it. The agenda also includes routine items: adopting minutes from the May 16 meeting, electing a chair, and approving the agenda.

• Uplands Siting and Design application ADP00158 for 3210 Ripon Road: renovation, 163 sq ft kitchen addition, new 506 sq ft detached garage
• Proposed removal of one boulevard tree, replaced with a Garry oak (supported by Parks Department)
• Detached garage height is about 6 cm taller than zoning bylaw allows; applicant will correct without variance
• Election of Chair (postponed from May 16 meeting)
• Adoption of minutes from May 16, 2023

Council Meeting - 19 Jun 2023 - 5:15 PM

This is a special council meeting with a single substantive item: a motion to close the meeting to the public under Section 90(1)(c) of the Community Charter to discuss labour relations or other employee relations. No public decisions or discussions are on the open agenda.

• Motion to close meeting under Community Charter Section 90(1)(c) for labour relations discussion

Committee of the Whole

The Committee of the Whole is reviewing several draft policies, including a new surplus allocation policy and updates to blasting and noise regulations. The meeting also includes presentations on the Zero Carbon Step Code and the Infill Housing Program project sign-off.

• Draft Surplus Allocation Policy review
• Proposed regulatory changes for blasting and hoe-ramming
• Land Use Procedure Bylaw renewal and potential new fees
• Infill Housing Program project scope approval
• Presentation on Zero Carbon Step Code implementation

Council Meeting

The Council will consider recommendations for the Uplands Sewer Separation project, including potential sewer surcharges and a $4,500 grant. Other items include an amended fire services mutual aid agreement and discussions regarding municipal office space at 1538 Monterey Avenue.

• Uplands Sewer Separation: $4,500 one-time grant for specific residential property owners
• Amended Reciprocal Fire Services Mutual and Automatic Aid Agreement with Victoria, Saanich, and Esquimalt
• Proposed annual sewer surcharge for properties in Humber and Rutland project areas
• Adoption of 2023 Parks, Recreation and Culture Fees and Charges Amendment Bylaw No. 4838
• Siting and Design application for a new single-family home at 2547 Nottingham Road

Board of Variance

The Board of Variance will review two applications regarding building setbacks. One involves a proposed family room addition at 2678 Heron Street, and the other concerns new front stairs at 2163 Central Avenue.

• 2678 Heron Street: Request to reduce rear yard setback from 8.75 meters to 4.7 meters for a 28.67 sq. meter addition
• 2163 Central Avenue: Request to reduce front yard setback from 7.62 meters to 5.53 meters to install BC Building Code compliant stairs

Heritage Commission

The Commission will review the Community Heritage Register and discuss its work plan. Members will also receive updates on staff liaison roles and ongoing heritage projects.

• Review of the Community Heritage Register List
• Discussion of the Heritage Commission Work Plan
• Review of staff reports and applications for Council recommendations
• Discussion regarding the use of trained members to develop statements of significance

Parks, Recreation, and Culture Advisory Committee

The Parks, Recreation, and Culture Advisory Committee is meeting to finalize recommendations on accepting donated sculptures, updating the Wall of Fame and Public Art policies, and purchasing the 2022 Arts Alive People's Choice Award winner. These recommendations will be referred to Council for approval. The meeting also includes a presentation on Uplands Park/Cattle Point ecosystems and routine adoption of minutes and agenda.

• Recommendation to accept donated sculptures: 'Japanese Maple Tree' by Tony Hermanutz and 'Together' by Neeraj Gupta (valued at $15,000) for permanent public art collection
• Final review and recommendation of updated 'Wall of Fame Community Recognition Policy and Procedures'
• Final review and recommendation of updated 'Public Art Policy'
• Recommendation to purchase the 2022 Arts Alive People's Choice Award winner and select permanent location
• Presentation on Uplands Park/Cattle Point Eco-Systems by Wylie Thomas and Jacques Sirois

Special Committee of the Whole

The Committee of the Whole is discussing the Uplands Sewer Separation – Humber Catchment Project, including proposed amendments to sewer bylaws, grants for property owners, and an annual surcharge for those who do not connect. They will also consider seeking input from residents and the Heritage Commission on streetlight options. The agenda includes routine items like approval of minutes and public comment.

• Amend Public Sewer Bylaw No. 3891 to allow free lateral connections for Humber and Rutland project areas
• One-time grant for residential property owners to offset costs of separating private combined sewer systems
• One-time grant of $4,500 for property owners directed to install a wye for storm sewer connection
• One-time grant of $12,000 for properties unable to attain gravity connection to storm sewer lateral
• Annual sewer surcharge for properties not separated and connected within one year of project completion

Council Meeting

Oak Bay Council will decide on expanding beekeeping to commercial areas, adopt a reserve funds bylaw amendment, and set 2023 Parks, Recreation and Culture fees. They will also consider a development variance permit for 2072 Meadow Place and a motion to reconsider the Sidewalk Patio Program's electric patio heater recommendation. A notice of motion proposes an OCP update and community consultation for the University of Victoria lands at Cedar Hill Corner.

• Beekeeping in commercial zoned areas: Council to consider directing staff to bring forward Zoning and Animal Control Bylaw amendments
• Reserve Funds Bylaw Amendment Bylaw No. 4837, 2023: adoption
• 2023 Parks, Recreation and Culture Fees and Charges Amendment Bylaw No. 4838: first, second, and third reading
• Development Variance Permit DVP00130 for 2072 Meadow Place: variance to Parking Facilities Bylaw No. 3540 Section 4.7
• Notice of motion: OCP update and community consultation for 'Cedar Hill Corner' (University land adjacent to Cedar Hill X Road)

Advisory Planning Commission - 17 May 2023 -Cancellation

The Advisory Planning Commission meeting scheduled for May 17, 2023, at 12:30 pm has been cancelled. No items were discussed or decided.

• Meeting cancelled

Advisory Design Panel

The Advisory Design Panel will consider two development applications: a new single-family home and accessory garage-studio at 2547 Nottingham Road, and a development permit with variances at 2024 Oak Bay Avenue. The panel will also elect a chair, adopt minutes, and receive staff and council liaison updates. The meeting is open to public participation via Zoom, phone, or in person.

• Uplands Siting and Design application ADP00157 for a new 1,621.6 sq ft bungalow and 614.3 sq ft garage-studio at 2547 Nottingham Road
• Development Permit with Variances DP00041 at 2024 Oak Bay Avenue
• Election of Chair (two-year term limit)
• Adoption of minutes from February 21, 2023 meeting
• Next meeting scheduled for June 20, 2023

Committee of the Whole

The Committee of the Whole Council meeting scheduled for May 15, 2023, has been cancelled. No items will be discussed or decided at this meeting.

Council Meeting

Oak Bay Council is meeting to decide on several financial matters, including adopting the 2023-2027 Financial Plan Bylaw and the 2023 Tax Rates Bylaw, which set property tax rates. They will also consider approving the 2022 audited financial statements, allocating grants-in-aid, and adopting a bylaw to add new 40 km/hr speed zones. The agenda includes both routine items and substantive policy decisions.

• Adoption of 2023-2027 Financial Plan Bylaw No. 4833
• Adoption of Tax Rates Bylaw 2023, No. 4834
• Adoption of Boulevard Frontage Tax Amendment Bylaw 2023, No. 4835
• Approval of 2022 Financial Statements (KPMG audit)
• Grants in Aid: $38,300 to Oak Bay Volunteer Services Society; $5,000 to Chinese Consolidated Benevolent Society

Council Meeting - 08 May 2023 - 5:15 PM

This agenda contains only procedural items for the Oak Bay Council meeting. The meeting includes a call to order and a recommendation to move into a closed session to discuss personal information, land acquisition, and solicitor-client privilege.

• Motion to close meeting under Community Charter Section 90 (1) (a), (e), (i), and (m)

Heritage Commission

The Oak Bay Heritage Commission is meeting to approve minutes and agenda, and to discuss its work plan, including a heritage webinar, distribution of the Heritage Register and Statements of Significance, and updates from staff and council liaisons. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Approval of March 7, 2023 minutes
• Discussion of Heritage Webinar on Heritage Property Management
• Distribution of Heritage Register list and Statements of Significance
• Staff and Council liaison updates

Council Meeting

Oak Bay Council is meeting to consider several financial bylaws, including the 2023-2027 Financial Plan, Tax Rates Bylaw, and Boulevard Frontage Tax Rates Bylaw, which would set the municipality's budget and property tax rates for the coming year. The council will also discuss a speed reduction strategy, carshare facilitation, and a development variance permit for 2072 Meadow Place. The agenda includes routine items like approving minutes and receiving committee reports.

• Three readings of Financial Plan Bylaw 2023-2027, No. 4833
• Three readings of Tax Rates Bylaw 2023, No. 4834
• Three readings of Boulevard Frontage Tax Amendment Bylaw, No. 4835
• First, second, and third reading of Streets and Traffic Bylaw Amendment No. 4836 to add 40 km/hr speed zones
• Development Variance Permit (DVP00130) for 2072 Meadow Place

Advisory Planning Commission - 19 Apr 2023 Cancellation

This agenda is a cancellation notice. The Advisory Planning Commission meeting scheduled for April 19, 2023, at 12:30 pm has been cancelled. No items were discussed or decided.

Advisory Design Panel - 18 Apr 2023 - Cancellation

The Advisory Design Panel meeting scheduled for April 18, 2023, at 10:00 am has been cancelled. No items were discussed or decided.

• Meeting cancellation notice for April 18, 2023

Committee of the Whole

The Committee of the Whole is reviewing a new Debt Management Policy and discussing options to facilitate carshare vehicle stations. The meeting also includes a Te'Mexw Treaty update and presentations for various Grant in Aid applications.

• Te'Mexw Treaty update from Ministry of Indigenous Relations
• Proposed adoption of Debt Management Policy FIN-019
• Proposed amendment to Streets and Traffic Bylaw No. 4100 to facilitate carshare stations
• Grant in Aid presentations for 23 community organizations

Council Meeting - 11 Apr 2023 - 5:15 PM

This Council meeting agenda consists only of procedural items: a call to order, a motion to close the meeting to the public, and adjournment. The closed session is authorized under the Community Charter to discuss personal information about a potential municipal award or gift recipient and a matter covered by another enactment. No public decisions or discussions are scheduled.

• Motion to close meeting under Community Charter Section 90 (1) (b) (m)
• Closed session to discuss personal information about an individual considered for a municipal award or honour
• Closed session to discuss a matter where the public may be excluded under another enactment

Council Meeting

Council will consider a staff report on liquor license referrals for the Royal Victoria Yacht Club at 3475 Ripon Road, including a permanent outdoor patio expansion and a temporary extension for an April 29 event. They will also discuss potential changes to council meeting times. The agenda includes routine items like approving minutes and public comment.

• Royal Victoria Yacht Club liquor license: no objection to permanent outdoor patio expansion (File #023194)
• Royal Victoria Yacht Club liquor license: no comments on temporary extension for April 29 opening event (File #044926)
• Direction to draft a Liquor License Referral Policy
• Discussion on Council meeting times
• Authorization for temporary storage structure for ladder apparatus (from in-camera meeting)

Heritage Commission - 04 Apr 2023 - Cancelled

The Heritage Commission meeting scheduled for April 4, 2023, has been cancelled. No items were discussed or decided.

Council Meeting - 27 Mar 2023 - 5:15 PM

This Council meeting is scheduled to immediately close to the public under Community Charter Section 90(1)(e), (k), and (m) to discuss land acquisition/disposition, preliminary municipal service negotiations, and a matter excluded by another enactment. No public business is on the agenda; the only actions are motions to close and adjourn.

• Motion to close meeting under Community Charter Section 90(1)(e) for land or improvement acquisition/disposition
• Motion to close under Section 90(1)(k) for preliminary municipal service negotiations
• Motion to close under Section 90(1)(m) for a matter excluded by another enactment

Council Meeting

Council is reviewing recommendations regarding the 2023-2027 Financial Plan, including proposed tax increase adjustments and permit revenue increases. The meeting also addresses a new sidewalk patio program and accessibility requirements under the Accessible British Columbia Act.

• Proposed increase of 2023-2027 Permit Revenue from $717,500 to $800,000
• Proposal to reduce the new staffing component of the 2023 tax increase from 2.54% to 1.5%
• Approval of the 2023 Greater Victoria Public Library budget
• Development Variance Permit (DVP00127) for 2542 Bowker Ave
• Approval of Building, Seismic, and Environmental assessments for the Marina Property

Advisory Planning Commission - 22 Mar 2023 Cancelled

This meeting of the Advisory Planning Commission, originally scheduled for March 22, 2023, has been cancelled. No items were discussed or decided.

Advisory Design Panel - 21 Mar 2023 - Cancelled

The Advisory Design Panel meeting scheduled for March 21, 2023, at 10:00 am has been cancelled. No agenda items were discussed or decided.

• Meeting cancelled

Committee of the Whole

Oak Bay's Committee of the Whole is considering recommendations to extend temporary sidewalk and parking stall patios until September 30, 2023, and to direct staff to draft bylaw amendments for a permanent Sidewalk Patio Program. The committee will also review reports on the Council Code of Conduct and requirements under the Accessible British Columbia Act, including public engagement on accessibility barriers. A delegation from the Community Social Planning Council is scheduled.

• Extension of temporary sidewalk and parking stall patios until September 30, 2023
• Direction to develop bylaw amendments for a permanent Sidewalk Patio Program
• Council Code of Conduct review, with a proposed review of the Code of Ethics in 2024
• Recognition of AccessAbility Week starting May 28, 2023, and public engagement on accessibility barriers
• Community Social Planning Council presentation

Special Committee of the Whole (Financial Plan)

The Special Committee of the Whole is meeting to review the 2023-2027 Financial Plan, including the capital plan and the Greater Victoria Public Library budget. Council will also consider a motion to allow public input at this special meeting. The meeting is part of the budget process leading to bylaw adoption in April-May.

• 2023 Greater Victoria Public Library budget request of $21.87M, with Oak Bay contribution of $1.23M
• Five-year capital expenditures of $144M, a 56% increase from 2022
• Proposed $50M in borrowing over the plan period
• Reserves estimated at $59.3M
• Motion to adopt minutes from March 9, 2023 meeting

Council Meeting - 13 Mar 2023 - 5:15 PM

This Oak Bay Council meeting is largely procedural. The main item is a motion to close the meeting to the public under Community Charter Section 90(1)(e) and (m) to discuss land acquisition, disposition, or expropriation, and a matter where public exclusion is permitted under another enactment. The agenda includes only the call to order, the closure motion, and adjournment.

• Motion to close meeting under Community Charter Section 90(1)(e) for land acquisition, disposition, or expropriation
• Motion to close meeting under Community Charter Section 90(1)(m) for a matter where public may be excluded

Council Meeting

Oak Bay Council is meeting to approve revised project backgrounders for several priority projects, including affordable housing, village area plans, and active transportation. They will also consider a grant application for the Regional Household Affordability and Prosperity Project, approve two Uplands design applications, and receive committee minutes and correspondence. The agenda includes routine items like adopting minutes and public comment.

• Approve revised Project Backgrounders for affordable housing, Village Area Plans, and Uplands Park management
• Support RHAP grant application for second round of Poverty Reduction Planning & Action Program funding
• Approve Uplands Siting and Design application ADP00154 for 3475 Cadboro Bay Road (deck renovation)
• Approve Uplands Siting and Design application ADP00155 for 3125 Norfolk Road (exterior renovations)
• Approve 2022 Oak Bay Business Improvement Association budget

Heritage Commission

The Commission is reviewing its 2023 Annual Work Plan, which includes projects for heritage best practices, volunteer development, and expanding the Community Heritage Register. The meeting also features a guest presentation from Ron Carter regarding heritage trees.

• Guest speaker Ron Carter presenting on Heritage Trees
• Proposed $5,000 budget for a Heritage Best Practices Review consultant
• Proposed $2,000 for two Commission members to attend the Heritage BC Conference
• Proposed $2,000 for consultant or student support to expand the Community Heritage Register
• Review of the 2023 Heritage Commission Work Plan

Special Committee of the Whole (Financial Plan)

This Special Committee of the Whole meeting is dedicated to reviewing the draft 2023-2027 Financial Plan. Council will receive a budget overview, discuss asset management, revenues, and operating budget summaries for departments including police, fire, and parks. They will also vote on revised project backgrounders for several Council priority projects, including housing, village area plans, and active transportation. The agenda includes a motion to add public participation to the meeting.

• Approval of revised project backgrounders for affordable housing and rental housing stock strategy (#1/#2)
• Approval of revised project backgrounder for Oak Bay Village Area Plans and Urban Design Plan (#9)
• Approval of revised project backgrounder for dry winter walking at Uplands Park and park management plan (#21)
• Approval of revised project backgrounder for Active Transportation Program (#27/#28)
• Discussion of operating budget summaries for Police, Fire, and other departments

Parks, Recreation, and Culture Committee

The Parks, Recreation, and Culture Committee will continue its review of the Public Art Policy, focusing on a new clause regarding de-accession of public art, and discuss locations for permanent sculptures, including donated artworks. The agenda also includes routine items such as adopting previous minutes, approving the agenda, electing a chair and vice chair, and discussing community garden plots and an offer for a presentation on endangered plant species in Uplands Park.

• Review of new clause on de-accession of public art in the Public Art Policy
• Discussion of locations for permanent sculptures (donated and/or purchased)
• Community Garden Plot Discussion
• Offer of presentation re: Uplands Park Endangered Plant Species
• Election of Chair and Vice Chair

Council Meeting

Oak Bay Council is deciding whether to reduce Oak Bay Recreation Centre building hours from 6 AM–12:30 AM to 6 AM–10 PM daily, with a staff report-back by June 2024. Council will also consider approving a heritage alteration permit, a development variance permit, and a motion to ban parking in Henderson Road bike lanes at all times. Two delegations will present on cycling infrastructure and traffic safety at Cedar Hill X.

• Oak Bay Recreation Centre service level change: reduce building hours to 6:00 AM–10:00 PM daily
• Heritage Alteration Permit HAP00025 for 1265 Roslyn Road
• Development Variance Permit DVP00127 for 2542 Bowker Avenue
• Motion to amend Traffic Control Order No. 2008-05 to prohibit parking in Henderson Road bike lanes at all times
• Delegations: Capital Bike on cycling roadmap and traffic safety at Cedar Hill X

Advisory Planning Commission

The Oak Bay Advisory Planning Commission is meeting to adopt minutes, approve the agenda, and receive a presentation on the Sidewalk Patios Public Consultation. The commission will also hear updates from staff and council liaisons. The agenda is largely procedural, with the main substantive item being the sidewalk patio consultation update.

• Presentation on Sidewalk Patios Public Consultation by consultant Rebecca Taylor
• Adoption of minutes from January 18, 2023 meeting
• Approval of agenda for February 22, 2023
• Staff and council liaison updates

Advisory Design Panel

The Oak Bay Advisory Design Panel will meet to review two Uplands Siting and Design applications for exterior renovations at 3125 Norfolk Road and 3475 Cadboro Bay Road, and will hear a presentation on sidewalk patio public consultation. The panel will provide recommendations to Council on the design merits of the two applications.

• Uplands Siting and Design ADP00155 – 3125 Norfolk Road: window/door upgrades, stone cladding, arbor elements, porch/deck upgrades
• Uplands Siting and Design ADP00154 – 3475 Cadboro Bay Road: new rear deck and paved patio
• Presentation on Sidewalk Patios Public Consultation by Rebecca Taylor, Consultant
• Adoption of minutes from January 17, 2023 meeting
• Next meeting scheduled for March 21, 2023

Committee of the Whole - 21 Feb 2023 - CANCELLED

The Committee of the Whole meeting scheduled for February 21, 2023, has been cancelled. No items were discussed or decided. The notice was issued by C. Coates, Director of Corporate Services.

• Meeting cancelled

Council Meeting

Oak Bay Council will consider awarding a $3,050,534.87 contract for the Dalhousie Street sanitary sewer replacement to Northridge Excavating, and authorizing the purchase of a new flusher truck for $452,527 plus taxes. They will also review a $282,676.30 contract for the tennis bubble heating upgrade at the Oak Bay Recreation Centre. A notice of motion from Councillor Smart regarding Henderson Road bike lane parking will be added to the February 27 agenda.

• Award tender OBMH 01-2023 for Dalhousie Street sanitary sewer replacement to Northridge Excavating for $3,050,534.87
• Purchase Vactor 2100i combination catch basin sewer cleaner on 2020 Freightliner 114SD from Vimar Equipment for $452,527 plus taxes
• Award tender OBPRC 08-2022 for tennis bubble heating upgrade at Oak Bay Recreation Centre to MGM Mechanical Ltd. for $282,676.30 plus GST
• Notice of motion by Councillor Carrie Smart on Henderson Road bike lane parking to be considered at February 27 meeting
• Letter from Minister Kang regarding Growing Community Fund

Heritage Commission

The Oak Bay Heritage Commission is meeting to review a Heritage Alteration Permit application for 1265 Roslyn Road (Robin Oak), a designated heritage property. The proposed work involves replacing the coal-burning fireplace with a natural gas insert and adding a chimney liner and vent. The Commission will make a recommendation to Council, with staff recommending approval. The agenda also includes adopting previous minutes, setting the 2023 meeting schedule, and receiving updates on the work plan.

• Heritage Alteration Permit HAP00025 for 1265 Roslyn Road: replace coal fireplace with gas insert, add chimney liner and stainless steel vent
• Adoption of minutes from January 12, 2023 special meeting
• Establish 2023 meeting schedule: monthly from February to November, no meetings in August and December
• Work plan update and webinar discussion: 'Bringing the Power of Heritage to Climate Action'

Special Council Meeting - 06 Feb 2023 - Notice

This is a special council meeting notice for the District of Oak Bay, scheduled for February 6, 2023, at 6:00 p.m. The sole listed agenda item is Council Priority Projects for the 2023-2027 term. The agenda may be updated with additional items closer to the meeting date.

• Council Priority Projects (2023-2027)

Special Council Meeting

Council will receive a report on Council Priority Projects for 2023-2027 and consider including them in the draft Five-Year Financial Plan. The report recommends approving heritage projects within existing funding, continuing already funded projects, and considering additional new projects after staff impact analyses. This is a special meeting focused on project prioritization and funding.

• Council Priority Projects (2023-2027) report by Signe Bagh and Sarah Morden
• Heritage Commission Projects (HCWP#1-4) approved in principle within annual $11,000 funding
• Already funded projects listed in Attachment 5 to be continued
• Additional potential new projects in Attachment 6 to be considered after impact analyses
• 2022-26 Council Protocol for Directing New Projects Outside of Core Services (Attachment 8)

Council Meeting - 23 Jan 2023 - 5:15 PM

This Council meeting agenda is largely procedural. The only substantive item is a motion to close the meeting to the public under Section 90(1)(b) of the Community Charter to discuss personal information about an individual considered for a municipal award or honour, or who has offered a gift anonymously. No other decisions or discussions are listed.

• Motion to close meeting under Community Charter Section 90(1)(b) for confidential discussion of a municipal award or anonymous gift

Council Meeting

Oak Bay Council will receive reports and provide direction on municipal office space options, endorse the Fire Department Master Plan, and consider zoning and heritage bylaws for 1391 Oliver Street. They will also vote on a development variance permit for 772 Victoria Avenue and discuss a motion to expand beekeeping to commercial zones.

• Fire Department Master Plan endorsement and phased implementation plan
• Municipal Office Space Options report and next steps
• Zoning Amendment and Heritage Designation Bylaws for 1391 Oliver Street
• Development Variance Permit DVP00126 for 772 Victoria Avenue
• Motion to amend Zoning Bylaw to allow beekeeping in commercial zones

Special Advisory Planning Commission

The Advisory Planning Commission is meeting to handle routine administrative matters: adopting minutes from July 2022, electing a Chair and Vice-Chair for 2023, approving the agenda, and setting its monthly meeting schedule for the year. The agenda contains no substantive land-use decisions or public hearings; it is largely procedural.

• Adoption of minutes from July 5, 2022 meeting
• Election of Chair and Vice-Chair for 2023
• Approval of 2023 meeting schedule (monthly, no meetings in August and December)
• Staff liaison updates on new staff and sidewalk patio consultation

Special Advisory Design Panel

The Oak Bay Advisory Design Panel is meeting to handle routine administrative matters: electing a Chair and Vice-Chair for 2023, adopting the November 4, 2022 minutes, approving the agenda, and setting the 2023 meeting schedule. Staff will also provide updates on new staff and sidewalk patios consultation. No development applications are on the agenda for this meeting.

• Election of Chair and Vice-Chair for 2023
• Adoption of November 4, 2022 minutes
• Approval of 2023 meeting schedule (monthly from February to November, no meetings in August and December)
• Staff updates on new staff and sidewalk patios consultation

Special Heritage Commission

The Oak Bay Heritage Commission is meeting to elect a Chair and Vice-Chair for 2023, approve the agenda, adopt minutes from November 15, 2022, and set its 2023 meeting schedule. The commission will also hear a guest speaker on heritage trees and discuss its 2023 work plan, which includes a heritage best practices review and volunteer development. This is largely a procedural meeting with no major decisions on specific properties.

• Election of Chair and Vice-Chair for 2023
• Adoption of minutes from November 15, 2022
• Setting 2023 meeting schedule (monthly, no meetings in August and December)
• Guest speaker Ron Carter on heritage trees
• Discussion of 2023 work plan including heritage best practices review

Council Meeting - 09 Jan 2023 - 5:15 PM

This is a procedural meeting of Oak Bay Council. The only substantive item is a motion to close the meeting to the public under Section 90(1)(a) of the Community Charter to discuss personal information about an individual being considered for a municipal position. No other business is scheduled.

• Motion to close meeting under Community Charter Section 90(1)(a) for personnel discussion
• Meeting held electronically via Teams

Council Meeting

Oak Bay Council will vote on adopting a bylaw creating electric vehicle charging zones, consider a development variance permit for 772 Victoria Avenue, and discuss a notice of motion to change council meeting start times and separate in-camera meetings. The agenda also includes routine approvals of minutes and appointments.

• Adoption of Streets and Traffic Amendment Bylaw No. 4831 for electric vehicle charging zones
• Development Variance Permit DVP00126 for 772 Victoria Avenue
• Notice of motion to return regular council meetings to 7:00 PM start and reschedule in-camera meetings
• Appointment of Richard Gordon and Chris Quigley to Advisory Planning Commission
• Approval of Allan Cassidy Recognition of Renovation and Building Achievement Awards Policy