Oliver Paipoonge public meetings in 2022

Public Meeting

Oliver Paipoonge Council is holding a public meeting to hear comments on three planning applications: an Official Plan amendment to redesignate 70 Sideen Drive from Natural Resources to Rural, and two zoning by-law amendments for a commercial rezoning and a temporary mobile tiny home. No decisions will be made at this meeting; by-laws will be considered later that evening.

• Official Plan Amendment OPA-04 to redesignate 70 Sideen Drive from Natural Resources to Rural to allow a 2-hectare residential lot severance
• Zoning By-law Amendment ZBLA05-2022 to rezone 0.23 hectares at King George's Park Inc. from Mixed Use Recreation to General Commercial II
• Zoning By-law Amendment ZBLA06-2022 for a site-specific amendment to permit a mobile tiny home at 500 River Road until September 2024

Council

Council will decide on three zoning matters: allowing Evergreen Pharmacy to move to a new commercial building, denying a temporary-use bylaw for a mobile tiny home at 500 River Road, and adopting an official plan amendment to rezone 70 Sideen Drive for a residential severance. Council will also vote on awarding a $49,850 engineering contract to Kozar Engineering for a watermain upgrade and consider a NOHFC grant application for community halls and the Norwest Arena.

• Zoning amendment to permit Evergreen Pharmacy relocation to a new commercial building (By-law 96-2022)
• Temporary-use bylaw for a mobile tiny home at 500 River Road recommended for denial
• Official Plan Amendment to rezone 70 Sideen Drive from Natural Resources to Rural for a lot severance (By-law 94-2022)
• Award of RFP 37-2022 for Green Stream Water Project engineering to Kozar Engineering for $49,850
• Council appointments to external boards and committees for the 2022-2026 term

Special Council

This is a procedural special council meeting with no substantive decisions or public hearings. The only item is distribution of a Council Orientation Manual to members and administration.

Council Operating and Capital Budget

Council will continue reviewing the 2023 Operating and Capital Budget, focusing on the Capital Budget portion. The draft shows a 12.38% increase in operating costs ($867,831) and a 74.86% increase in capital expenses due to asset management plan data. Key cost drivers include inflation, staffing, and insurance.

• Operating budget increase of 12.38% ($867,831) from 2022
• Capital budget increase of 74.86% due to asset management plan backlog
• Police services cost estimate for 2023
• Fire honorariums increased by $30,000 for new training requirements
• Library rental revenue estimated at $23,100 for 924 hours of hall use

Council

Council is deciding on multiple operational items including a $188,800 public works garage addition, purchase of a thermal imaging drone for $8,607, new SCBA units for firefighters, and several leases. They will also approve the 2022 Municipal Emergency Plan, appoint an Emergency Information Officer, and set the 2023 meeting schedule. Several by-laws will be passed to formalize these decisions.

• Award RFP #09-2022 Public Works Garage Addition to TW Contracting Inc. for $188,800 plus HST, with additional work estimated at $61,200
• Purchase of MAVIC 2 Enterprise Advanced Thermal Imaging Drone for $8,607 + HST
• Lease agreement with Kam River Fighting Walleye (junior A hockey team) for Nor West Arena
• Lease of South Garage at 144 Barrie Drive to Recycle West Ontario Inc.
• Approval of FireSmart Community Grant transfer payment agreement with Ontario Ministry of Natural Resources and Forestry

Council Operating and Capital Budget

Council is reviewing the first draft of the 2023 operating and capital budget, which includes a 12.38% increase in operating costs ($867,831) and a 74.86% increase in capital expenses due to the new Asset Management Plan. The meeting also includes a presentation on the Asset Management Plan by a consultant. No final decisions are being made at this meeting; it is a discussion and review session.

• Draft 2023 operating budget increase of 12.38% ($867,831) over 2022
• Draft 2023 capital budget increase of 74.86% due to Asset Management Plan backlog
• Presentation of Asset Management Plan by PSD Citywide Inc.
• Proposed 20-30% increase in hydro and heat costs for buildings
• Fire services honorariums increased by $30,000 for new training requirements

Special Council

This special council meeting will appoint council members to external and internal boards and committees for the 2022-2026 term. Council will also decide on the recruitment process for the Committee of Adjustment and consider raising member pay from $65 to $100 per meeting.

• Appointments to Lakehead Region Conservation Authority, Lakehead Rural Municipal Committee, and other external boards
• Appointments to internal boards including Museum, Library, Cemetery, and Fire Department liaisons
• Proposed increase in Committee of Adjustment member pay from $65.00 to $100.00 per meeting
• Discussion of three options for Committee of Adjustment candidate selection (interviews, questionnaire, or traditional appointment)
• Mandatory training requirement for new Committee of Adjustment members

Public Meeting

Council is holding a public meeting to consider a zoning by-law amendment for 119 Morrow Road, proposed to rezone the property from Rural Residential (RR) to Rural (RU) to allow keeping up to 9 horses. A new building permit fee schedule is also being proposed to increase fees. The meeting includes presentations, public comments, and will be followed by a council decision later that evening.

• Zoning By-law Amendment ZBLA04-2022 for 119 Morrow Road, rezoning from Rural Residential (RR) to Rural (RU) to permit up to 9 horses
• 19 letters of support and 1 letter of objection received for the rezoning
• Proposed new Building Permit Fee Schedule to increase existing fees
• Comments from Lakehead Region Conservation Authority, Ministry of Transportation, and Ministry of Mines on the rezoning

Council

Council will decide on a proposed increase to building permit fees effective January 1, 2023, and consider amendments to planning and building by-laws. Deputations are scheduled regarding a tiny house exemption on 500 River Road and a zoning by-law amendment. The meeting also includes reports on policing statistics, a lease termination, and a revised lease with the Kam River Fighting Walleye.

• Proposed building permit fee increase (Report 2022.190) and new Building By-law No. 81-2022
• Zoning By-law Amendment ZBLA04-2022 for 119 Morrow Road
• Deputation on tiny house exemption at 500 River Road and by-law complaint process
• Deputation on Committee of Adjustment decision for Application No. B1/20/22 and ZBLA02-2022
• Award of contract to Nu-Steel Door Systems for fire hall garage door replacements (RFQ 25-2022)

Council

Council will consider awarding a $63,720 contract for fire station garage door replacements, waiving subdivision fees for two applicants who paid $2,000 each to the LRPB, and waiving a $100 rental fee for a senior Christmas party. They will also discuss a budget variance report and a new subdivision approval authority granted by the province.

• Award of RFQ No. 25-2022 Fire Station Garage Doors to Nu-Steel Door Systems for $63,720
• Waiver of subdivision fee for two applicants who paid $2,000 LRPB fee if they withdraw and reapply to municipality
• Waiver of $100 + HST rental fee for Rosslyn Hall for Slate River Women's Institute senior Christmas party
• Report on hydrocarbon impacted soil deposition at municipal landfills
• Resolution from East Ferris advocating for increased minimum wage and benefits for RECEs in child care

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on October 13, 2022, to consider a minor variance application from AMK Aviation Inc. The applicant seeks to reduce the side yard setback from 6 metres to 2.67 metres to allow a 396 m² addition to its existing building at 4583 Oliver Road. The meeting will also review minutes from the previous meeting and other applications.

• Minor variance application 1A-01-22 by AMK Aviation Inc. to reduce side yard setback from 6 m to 2.67 m for a 396 m² building addition at 4583 Oliver Road
• Minor variance application 1A-02-22 by Sacha Veilleux
• Consent application 1B-20-22 by Tokar for a new lot
• Approval of minutes from the September 8, 2022 meeting

Public Meeting

The Municipal Council of Oliver Paipoonge is holding a public meeting to discuss a site-specific zoning by-law amendment. The proposal seeks to allow a dedicated septic system for a secondary dwelling on a property where the existing system cannot accommodate additional wastewater.

• Zoning By-law Amendment ZBLA03-2022 for Aaron & Heidi Ruberto
• Proposed site-specific rezone for property PAIPOONGE CON 4 NKR PT LOT 11 RP55R13428 PT PART 1
• Request to permit a separate septic system for a secondary dwelling at 345 Vibert Road North

Council

The Council is reviewing several zoning by-law amendments and Committee of Adjustment applications. They are also considering the acceptance of a lease termination notice from Highstone Logging for space in the Murillo Community Hall.

• Zoning By-law Amendment ZBLA 02-2022 regarding Aaron and Heidi Ruberto
• Lease termination notice from Highstone Logging for Murillo Community Hall office space
• Grant Agreement with Federation of Canadian Municipalities for Asset Management Program
• Deputation from Steve Savage regarding a garage/shop at 463 Harstone Drive
• Committee of Adjustment application for a proposed new lot at Maki Road and Oliver Road

Council

The Council is reviewing several municipal officer reports including equipment maintenance and policy updates. Items include awarding a contract for a fire station heater and allocating funds for unexpected grader repairs.

• Award of RFQ No. 36-2022 to Clow Darling Limited Ltd. for Stanley Fire Station Heater ($6,582.00)
• Unexpected repairs to Unit #28 - 2013 John Deere Grader
• Approval of the Health and Safety Policy Statement and Policy Objectives
• Appointment of a Compliance Audit Committee through shared staff with Lakehead Rural Municipal Coalition
• Zoning By-law Amendment ZBLA 02-2022 to rezone property from General Agriculture to Rural Residential

Council

The Oliver Paipoonge Municipal Council is meeting to award contracts for fire planning and paving. The body is also reviewing the 2023 budget schedule and a proposal to rent out the South Garage.

• Award of RFP No. 31-2022 for Master Fire Plan & Community Risk Assessment to Emergency Management Group Inc. for $74,960.00
• Award of RFQ 33-2022 for Miscellaneous Paving to Taranis Contracting Ltd. for $49,010.00
• Proposal to advertise the South Garage for rent at $3,000 monthly for a 3-year term
• Zoning By-law Amendment ZBLA 02-2022 regarding Riley Tokar and Taylor Kohar
• Declaration of September 30th as Truth and Reconciliation Day

Public Meeting

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Committee of Adjustment

The Committee of Adjustment is meeting to review five applications for the creation of new lots and discuss a condition removal for two existing applications in Farqhuar.

• Application 1B-15-22: Garth Pattyson proposing a new 5 ha lot at 5169 Oliver Road
• Application 1B-16-22: Rene Larson & G. David Greer proposing a new lot in Widdifield
• Application 1B-17-22: Rene Larson & G. David Greer proposing a new lot in Widdifield
• Application 1B-18-22: Devon Myers (King George's Park Inc.) proposing a new lot
• Application 1B-28-21 & 1B-29-21: Proposal to remove condition 4 regarding transferor/transferee requirements for new lots in Farqhuar

Council

The Council is reviewing several Committee of Adjustment applications for new lots and considering multiple procurement decisions. Several requests for bids were not awarded because the received prices exceeded approved budgets.

• Award of $71,400.00 contract to Northern Sheet Metal Contracting for Rosslyn Firehall roof replacement
• Committee of Adjustment applications for new lots at 5169 Oliver Road and 874 Poleline Road
• Decision not to award RFP No. 03-2022 for exterior lighting due to budget constraints
• Decision not to award RFP No. 30-2022 for Rosslyn Firehall fire separation wall
• Decision not to award RFQ No. 12-2022 for well installations at Stanley Firehall and Kakabeka Outdoor Rink

Council

The Council is reviewing several municipal reports including budget variances and planning updates. Key actions include approving a draft Cemetery By-law and establishing an ice scheduling policy for the NorWest Recreation Centre.

• Draft Cemetery By-law submission to the Bereavement Authority of Ontario
• NorWest Recreation Centre Ice Scheduling and Rental Policy by-law
• Establishment of a Police Liaison Committee with the City of Thunder Bay
• Approval of Health and Safety Policy Statement and Policy Objectives
• Request from Hymers Agricultural Society to sell 50/20 draw tickets

Council

The Council is reviewing several municipal reports, including a $600,000 reallocation for Fire & Emergency Services. They are also considering new ice rental rates for the NorWest Recreation Centre and various contract awards.

• Reallocation of $600,000 from Fire & Emergency Services Capital Budget Line #2188
• Awarding Tender No. 6-2022 to Dynamic Painting for $12,600.00 to paint Slate Hall exterior
• Awarding RFP 20-2022 to Cion for building assessment and bridge inspection for $20,560.00
• Awarding RFQ No. 10-2022 to Airmaster Signs for speed radar signs for $7,561.00
• Proposed NorWest Recreation Centre ice rates: Minor Hockey ($140), Senior Hockey ($165), and Non-prime/Late night ($105)

Council

The Municipal Council of Oliver Paipoonge is meeting to discuss several land-use applications and administrative updates. Key items include the issuance of an RFP for a new fire station and the approval of new procurement and credit card policies.

• RFP 27-2022 for Rosslyn Fire Station conceptual design and cost estimate
• Proposed new lots: Application 1B/12/22 (west of 4920 Oliver Road), 1B/13/22 (3429 Hwy 61), and 1B/14/22 (301 Nicholetts Road)
• Approval of a new Procurement By-law and Credit Card By-law
• Proposed requirement for a resident at 28 MacGillivray Avenue to keep roosters indoors due to noise complaints
• Building permit proposal for PIN 62295-0686 on the unopened portion of Cooper Road

Council

The Council is reviewing several municipal reports including road maintenance, water system rehabilitation, and landfill equipment. Discussions include a zoning amendment for 26 Haniak Road and various capital expenditures for the Nor West Arena.

• Rezoning of 26 Haniak Road from Light Industrial to Heavy Industrial
• Expenditure of up to $7,500 for a Speed Radar Sign platform in Kakabeka
• Proposed $14,900 increase to Nor West Arena Capital Budget for a water softener
• Municipal portion of $250,376 for Rosslyn Village Drinking Water distribution rehabilitation
• Awarding of $23,012.79 to Maverick Group for hybrid meeting technology

Committee of Adjustment

The Committee of Adjustment is meeting virtually to review two applications for lot additions. The body will also approve minutes from the April 14, 2022, meeting.

• Application 1B-09-22: Proposed transfer of 2.684 hectares from 4862 Oliver Road to a southern parcel
• Application 1B-11-22: Lot addition request by Robin and Jennifer Lacey

Council

The Municipal Council will review the 2021 Audited Financial Statements and discuss the transfer of a budget surplus. The body is also deciding on several new by-laws regarding racing activities, land leases, and emergency services.

• Transfer of $658,260 2021 budget surplus to a reserve
• Award of RFQ No. 16-2022 for crack sealing to Northern Sealants Inc. for $30,600
• New by-law to regulate motorized vehicle racing at 3250 Hwy 130
• Lease agreement with Thunder Valley Development Corporation for municipal office property
• Next Generation 9-1-1 Authority Service Agreement with Bell Canada

Council

The Council is reviewing several municipal reports including a rubber flooring contract and the sale of land. They are also considering the naming of a new car collection building and the sale of the north lot of the Agriplex property.

• Award of $25,000.00 to Advantage Sport for supply/delivery of new rubber flooring
• Sale of the north lot of the Agriplex property to Northwestern Ontario Snowmobile Trail Association
• Naming of the new car collection building as 'Russ’s Garage: Automotive and Racing Collection'
• Request to charge Norwest Minor Hockey Association for food at annual windup
• Notice of Decision on Application 1B-08-22 regarding a proposed new lot

Council

The Municipal Council of Oliver Paipoonge is meeting to discuss the assumption of the Haniak Road Extension as a public highway and a funding agreement for the Arena Roof Restoration Project. The body will also appoint an Alternate CEMC and review several provincial and federal correspondence items.

• By-law No. 41-2022: Conditional Contribution Agreement with Northern Ontario Heritage Fund Corporation for Arena Roof Restoration Project
• By-law No. 42-2022 and 43-2022: Transfer and assumption of Haniak Road Extension (Plan 55R14570) as a public highway
• Appointment of CAO/Clerk Wayne Hanchard as Alternate CEMC
• Closed session discussion regarding the Duke Hunt Sale and Museum Board personal matters
• Review of correspondence regarding HST rebates on new homes and Ontario Land Tribunal processes

Committee of Adjustment

The Committee of Adjustment is meeting to discuss a public hearing for a proposed new lot. The application seeks to create one new lot of 4 hectares, leaving a retained parcel of 37.8 hectares.

• Application 1B-08-22: Proposed new lot for Micheline Tamminen at 5095 Dawson Road

Council

The Council is reviewing an Official Plan Amendment and several municipal contracts. The agenda also includes reports on fire department response times, high-speed fibre progress, and a request for advertising support.

• Official Plan Amendment No. 1 (OPA-01) recommendation
• Contract with Gilbertson Enterprises Ltd. for gravel (Tender No. 14-2022)
• Contract with Bruno's Contracting (Thunder Bay) Limited for Rosslyn Road Reconstruction (Tender No. 02-2022)
• Application No. 1B/08/22 regarding a proposed new lot at 5095 Dawson Road
• Advertising purchase for Northwest Nosh magazine for $363.00

Council

The Municipal Council is deciding on several infrastructure contracts and equipment purchases. The body is also reviewing zoning amendments for GFL and a business proposal from Thunder Grow.

• Rosslyn Road Reconstruction contract to Bruno’s Contracting (Thunder Bay) Limited for $1,508,679.22
• Gravel crushing and stockpiling contract to Gilbertson for $249,893.85
• Single Axle Truck and Plow purchase from Boyer Truck Sales for $276,766.00
• Half ton truck purchase from Badanai Motors Ltd. for $52,438.00
• By-laws to rescind Mandatory Mask Policy (65-2020) and Vaccination Verification Policy (87-2021)

Public Meeting

The municipality is considering two Official Plan Amendments. The first aims to redesignate land at 570 Highway 130 from Open Space to Rural to allow the creation of two residential lots for sale. The second amendment proposes adding infilling provisions within settlement areas.

• Official Plan Amendment OPA-01: Redesignating part of 570 Hwy 130 from Open Space to Rural to permit two new residential lots
• Official Plan Amendment OPA-03: Adding infilling provisions within settlement areas to the Official Plan
• Proposed sale of two residential lots to fund museum building projects

Council

The Municipality of Oliver Paipoonge is deciding on an internal organizational review to create two new full-time positions. Council is also reviewing zoning amendments for RV camping and several new lot applications. Additionally, the body is discussing the rescission of COVID-19 vaccination and mask policies.

• Proposed creation of full-time Asset Management Coordinator and Fire Clerk positions
• Zoning amendment to permit overnight RV camping at 3250 Highway 130 during race events
• Application of $139,141.12 from Modernization Reserve and $275,665.54 from COVID-19 funds
• Proposed new lot applications for 48 Fraser Road and 11 Hwy 130
• Adoption of Official Plan Amendment number one (OPA 1)

Special Council

Council is meeting to formally declare a councillor vacancy following a resignation. The body will also consider a draft procurement by-law to replace By-law 721-2013 and a land transfer for John Street Road.

• Declaration of Councillor vacancy effective March 1, 2022, following the resignation of Councillor A. Bishop
• Introduction of a draft procurement by-law to replace Procurement By-law 721-2013
• By-law 21-2022 to transfer a portion of John Street Road road allowance from a property owner to the municipality
• Closed session to discuss organizational review, staffing, and land acquisitions regarding Thunder Bay Adventure Trails, Rural Heritage Agricultural Society, and Agriplex Lots

Council

The Municipal Council of Oliver Paipoonge is meeting to review insurance renewals, appoint emergency management personnel, and hear business proposals. The body is also deciding on a council vacancy appointment process and a new procurement by-law.

• Insurance program renewal with Westland Insurance Group Ltd. for $228,204 plus taxes and $7,650 for cyber insurance
• Proposed membership renewal for Heart of the Continent Partnership costing $500.00
• Request for approval to host a Motorcycle Safety Training Organization event at 94 Vibert Road
• Proposed by-law 18-2022 to amend the Comprehensive Zoning By-law 01-2019
• Permission for Kakabeka Falls Legion to hold road races on August 21, 2022

Committee of Adjustment

The Committee of Adjustment is meeting to review several land applications, including requests for new lots and lot additions. A public hearing is scheduled for two proposed new lots on Yurick Drive.

• Application 1B-01-22 and 1B-02-22: Two new lots (2.02 hectares each) at CON 6 PT N 1/2 LOT 2 PCL 16570 (Yurick Drive)
• Application 1B-03-22: Lot addition for Lucia Kloosterhuis
• Application 1B-23-21 and 1B-24-21: Lot addition and new lot for Hacquoil Construction Ltd.
• Application 1A-02-19: Minor variance for AMK Aviation Inc. (held in abeyance)

Public Meeting

The Council will review a proposal by Thunder Valley Development Corporation to allow overnight RV camping during race events at 3250 Highway 130. Additionally, the meeting includes a report regarding Kevin Baker's application to rezone 21 hectares at 841 Highway 130 as a Significant Agriculture Zone.

• Zoning By-law Amendment ZBLA01-2022: Add Campground use for overnight RV camping at 3250 Highway 130
• Zoning By-law Amendment ZBLA16-2021: Rezone 21 hectares at 841 Highway 130 to Significant Agriculture Zone

Council

Council is meeting to accept the resignation of Councillor Alana Bishop and arrange to fill the vacancy. The body will also discuss the sale of the Duke Hunt property and several zoning by-law amendments.

• Acceptance of Councillor Alana Bishop's resignation effective February 28, 2022
• Approval of evaluation parameters and committee for the Duke Hunt Property sale
• Zoning By-law amendments for 841 Highway 130, Thunder Valley Development Corporation, and GFL
• Renewal of Specified Risk Material Protocols for the North Landfill
• Conditional Contribution Agreement with Northern Ontario Heritage Fund Corporation for a car museum

Council

The Municipal Council is meeting to approve the 2022 budget and discuss the sale of the former Duke Hunt Museum site. The body will also review infrastructure presentations and various municipal service contracts.

• Approval of the 2022 budget (By-law No. 08-2022)
• Expression of Interest process for the sale of the Duke Hunt Museum property
• Proposed $450.00 grant to St. James Anglican Church for cemetery maintenance
• Single source contract to Intelivote Systems Inc. for 2022 elections
• Presentation on the rehabilitation of Kaministiquia River Bridges on Highway 588

Council

Council is deciding on a submission to the CMHC Housing Accelerator Fund and Rent-to-Own program. The body is also addressing the 2022 interim tax levy and temporary borrowing for the fiscal year. Additionally, Council will review reports on planning, by-law enforcement, and fire services.

• Authorization to submit a letter to CMHC for the Housing Accelerator Fund and Rent-to-Own program
• By-law No. 1-2022 to authorize temporary borrowing for expenditures through December 31, 2022
• By-law No. 2-2022 regarding the 2022 Interim Tax Levy and Late Payment Charges
• Rescission of Resolution 451-2021 regarding youth vaccination proof at Nor West Arena and Rosslyn and Murillo Community Halls
• $3,000.00 allocated in the 2022 Budget for the Thunder Bay + Area Food Strategy