Petrolia public meetings in 2023
65 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Emergency Management Committee
The committee will discuss the Emergency Management Program overview and the division of the 2023 ERP into main and operational manuals. Members will also review critical infrastructure, recent sector meetings, and emergency management funding grants.
- Emergency Management Program overview
- 2023 ERP division into main and operational manual
- Legacy Gas well and project updates- PNEFD Stewardship
- Emergency Management funding grant
- Current Critical infrastructure
Council - Regular Session
The Council will review the 2024 Municipal Fee Schedule and a two-year extension for Ontario Provincial Police services. They will also consider increasing signing authority for Petrolia 150 events and address by-law enforcement costs.
- Adoption of the 2024 Municipal Fee Schedule
- Two-year contract extension for Ontario Provincial Police services
- Approval of up to $75,000 signing authority for Petrolia 150 events
- Presentation regarding skate sharpening at Greenwood Recreation Centre
- Investigation into costs for enhanced by-law enforcement options
Youth Advisory Committee
The committee is reviewing a proposal for a youth talent show at the Victoria Petrolia Playhouse and discussing potential participation in the Town of Petrolia Christmas Parade. Members will also review the committee's Terms of Reference and discuss the YES Day event budget and results.
- Youth Talent Show proposal for February 16 with $15 adult and $10 student tickets
- Discussion of participation in the Town of Petrolia Christmas Parade on December 2, 2023
- Review of YES Day budget and Survey Monkey results
- Review of committee Terms of Reference, roles, and responsibilities
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee is reviewing updates on the Petrolia 150 celebrations and the Community Recreation Project. The meeting also addresses volunteer needs for Christmas events and updates on local park facilities.
- Community Recreation Project tender report to Council
- Petrolia 150 parade float planning
- Community Centre Backyard Project Phase I civil site works scope
- Volunteer requests for Christmas in the Park and Christmas Parade
- Bridgeview Park fountain and dock removal
Petrolia Heritage Advisory Committee
The committee will discuss the Hillsdale Cemetery Tour, North St Cemetery, and the Heritage Register of Historic Places. Members are also reviewing plans for a Heritage Open House scheduled for February 17, 2024.
- Hillsdale Cemetery Tour discussion
- North St Cemetery updates
- Heritage Register of Historic Places discussion
- Heritage Open House on February 17, 2024
Council - Regular Session
The Council is reviewing several by-laws for service contracts and property leases. They are also considering a $3,000 annual contribution to St. Joseph's Hospice and various stop sign installation requests.
- Proposed $3,000 annual contribution to St. Joseph's Hospice (2023-2026)
- By-Law 46-2023: Contract for VPP development coordinator (Callandra Dendias)
- By-Law 47-2023: Contract for VPP Music Director (Mark Payne)
- By-Law 48-2023: Contract for VPP Artistic Director (D2 Entertainment)
- By-Law 49-2023: Lease of property for soccer pitches (Spectra Construction)
Council - Regular Session
The Council will consider awarding significant contracts for the Community Recreation Project and the Petrolia 150 Legacy Band Shell. The agenda also includes discussions on a sidewalk connectivity study and housing affordability recommendations.
- Award $1,705,126 plus HST to COPE for Community Recreation Project Phase 1 civil work
- Award $438,979.00 plus HST to Westhoek Construction for the Victoria Park Band Shell
- Presentation on the Sidewalk Connectivity Study by BM Ross Engineering
- Review of Housing Affordability Task Force Recommendations
- Discussion of the Petrolia Resident Tree Program and Downtown Revitalization
Public Information Session - Water & Sewer Rates
The Town of Petrolia is holding a public information session regarding water and sewer rates. The provided document contains no further details regarding specific rate changes or discussion topics.
Education - Strategic Plan
This education session is for Council members to review the draft 2024-2028 Strategic Plan presented by Colliers Project Leaders. The session includes a discussion of the draft plan and themes emerging from resident feedback to prepare for a final version.
- Review of draft 2024-2028 Strategic Plan
- Discussion of resident survey feedback
- Public Information Session scheduled for November 14
- Final Strategic Plan scheduled for Council approval on December 11
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee will review the Petrolia Soccer Club's 2023 season and 2024 projections. The meeting also includes updates on various community projects, including Petrolia 150, local trails, and upcoming events.
- Petrolia Soccer Club 2023 recap and 2024 projections
- Petrolia 150 updates
- Petrolia Legacy Project update
- Parks and Facilities update
- Petrolia Trails update
Petrolia Committee of Adjustments and Property Standards - 04 Oct 2023 - A-02/23
The Petrolia Committee of Adjustment and Property Standards met to consider a minor variance application for 475 Maude Street. The applicant, Cecil Sauve, is seeking a variance regarding property setbacks and building dimensions. Staff recommended approval of the application subject to conditions set by the Town Planner.
- Minor Variance (A-02/23) for 475 Maude Street (Cecil Sauve)
- Review and approval of August 2, 2023, meeting minutes
Petrolia Heritage Advisory Committee
The committee is reviewing the 2024 draft budget and discussing updates to the Heritage Register. Members are also discussing the North St Cemetery and potential heritage grant programs.
- Discussion of 2024 draft budget including $6,000 for heritage grants/improvements
- Discussion regarding the Heritage Register and a potential Hamilton model
- Review of the Façade Grant Program
- Updates on North St Cemetery signage and monument placement
- Discussion of seed money for Hillsdale-events Heritage Day
Youth Advisory Committee
The committee is coordinating logistics for the YES Youth Engagement Summit scheduled for October 14. Discussions include vendor participation, registration updates, and promotional efforts through local schools and social media.
- YES Youth Engagement Summit on October 14
- Christmas Parade scheduled for December 2, 2023, at 2:00pm
- Talent Show tentatively set for February 16, 2023
- Approval of 3ft x 8ft YAC banner for $207 plus HST
- Discussion of YES Day Passports costing $50.00 for 125 units
Notice of Passing - OPA Amendment No.8
The Town of Petrolia Council passed By-law No. 35 of 2023 to adopt Official Plan Amendment No. 8. This amendment completes the Town's five-year review of its Official Plan and affects all lands within the Town of Petrolia.
- Adoption of Official Plan Amendment No. 8 via By-law No. 35 of 2023
- Completion of the Town of Petrolia Official Plan five-year review
Council - Regular Session
The Council will consider a notice of motion to lobby for increased federal tax credits for volunteer firefighters. They will also review By-Law 38-2023 regarding council and committee conduct and By-Law 39-2023 to confirm recent resolutions.
- Notice of Motion: Requesting federal tax credit for volunteer firefighters increase from $3,000 to $10,000
- By-Law 38-2023: Rules governing the proceedings and conduct of Council and Committees
- By-Law 39-2023: Confirmation of Council resolutions and motions
- Proposed rescheduling of the October 10, 2023, Council meeting to October 12, 2023
- Public address from Paul Vail regarding sewers, recycling, and curb gardens
Public Notice posted 18 Sep 2023 - A-2023-02 - 475 Maude Street
The Committee of Adjustment will hold a public hearing on October 4, 2023, regarding a minor variance request for 475 Maude Street. The owner is seeking relief from Zoning By-law 63 of 2017 to construct a detached accessory building.
- Minor variance A-2023-02 for 475 Maude Street
- Request to reduce setback from main building from 1.2 metres to 0.9 metres
- Request to reduce setback from interior lot line from 1.0 metres to 0.9 metres
- Public hearing scheduled for October 4, 2023, at 5:00 p.m. via Microsoft Teams
Youth Advisory Committee
The Petrolia Youth Advisory Committee is preparing for the Youth Engagement Summit (YES) scheduled for October 14, 2023. The committee is reviewing event details including vendors, speakers, and budget updates.
- Approval of the YES banner and YES day pass passports
- Review of the 2024-2028 Strategic Plan Survey
- Report on a $195 profit from a recent youth fundraiser
- Discussion of $1,100 in donated funding from the Rotary for backpacks
- Update on the $3,000 initial budget for the Youth Summit
Community Health & Wellness Advisory Committee
The Community Health & Wellness Advisory Committee will review updates regarding age-friendly community grants and diversity, equity, and inclusion initiatives. The meeting also includes reports on youth advisory updates and town-wide fitness challenges.
- Inclusive Community Grant for Age Friendly Community discussion
- Diversity, Equity & Inclusion (DEI) action plan update
- Youth Advisory Committee update
- National ParticipACTION town-wide fitness challenge update
- YMIND stress management camp update
Council - Regular Session
The Council is meeting to adopt the 2023 Official Plan document following a five-year review. They will also consider emergency repair costs for the Victoria Hall Cupola and updates to the Deputy Mayor appointment process.
- Adoption of the 2023 Official Plan document (By-Law 35-2023)
- $116,323.80 for Victoria Hall Cupola emergency repairs
- Noise By-law exemption for exterior improvements at 4136 Petrolia Street
- Occupier’s agreement for the Greenwood Recreation Centre canteen
- Approval of 2024 compost pass fees and collection dates
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee is reviewing updates for the Petrolia 150 celebrations and various community events. Members are also discussing facility maintenance, trail improvements, and upcoming project tenders.
- Decision on Petrolia 150 Parade Float
- Scarecrow Committee presentation
- Petrolia Community Project RFP and tender scheduling
- Discussion of Petrolia 150 Legacy Project
- Review of Parks and Facilities status
Petrolia Heritage Advisory Committee
The committee is reviewing heritage resource policies within the proposed Official Plan and discussing updates for Hillsdale and North St. cemeteries. Members are also considering a budget line for heritage assessments and planning for the Petrolia 150 celebrations.
- Updates on Hillsdale Cemetery and North St. Cemetery
- Signage updates for Bridgeview Park
- Discussion of Petrolia 150 booklet collaboration
- Review of changes to the Ontario Heritage Act (OHA)
- Discussion of heritage policies in the draft Official Plan
Council - Special Meeting - 16 Aug 2023 (online)
Council is considering a grant application for the federal Housing Accelerator Fund to increase local housing supply. They are also reviewing a proposal to purchase a new Tanker/Pumper fire apparatus for $1,479,822.67.
- Housing Accelerator Fund grant application to increase housing supply
- Purchase of new Tanker/Pumper apparatus for $1,479,822.67
- Town of Petrolia portion of fire apparatus cost: $887,893.00
- Proposed disposal of old tanker and pumper trucks within 6 months of new delivery
Petrolia & North Enniskillen Fire Committee
The committee is reviewing options for replacing the fire department's tanker and pumper truck. Discussions include the potential use of the Canoe purchasing group and whether to order equipment now for a 2027 delivery.
- $1,479,822.67 quote for an E-ONE pumper/tanker unit via Canoe procurement group
- $2,000 estimated replacement cost per unit for lighter weight tanks
- Discussion of a 36-month maximum delivery timeline for new apparatus
Petrolia Committee of Adjustments and Property Standards A-2023-01 & Validation Certificate (B-2022-02)
The Committee of Adjustment and Property Standards will hold a public meeting to consider two planning applications. The committee will review a Certificate of Validation for Enniskillen Pepper Co. and a minor variance request for 310A Eureka Street.
- Certificate of Validation (B-2022-02) for Enniskillen Pepper Co. at 4206 Railroad St.
- Minor Variance (A-2023-01) for Kevin Laberge at 310A Eureka Street
- Review and approval of December 2022 meeting minutes
Public Notice posted 21 Jul 2023 - A-2023-01 - 310 Eureka Street
The Committee of Adjustment will hold a public hearing regarding a minor variance application for a detached accessory building. The applicant is seeking relief from Zoning By-law 63 of 2017 to allow for specific height and lot coverage increases. The hearing is scheduled for August 2, 2023, via Microsoft Teams.
- Minor variance application A-2023-01 for 310 A Eureka Street
- Proposed height variance of 1.1 metres to reach 5.6 metres
- Proposed lot coverage variance of 19 square metres to reach 86 square metres
- Public hearing scheduled for August 2, 2023, at 5:00 p.m.
Petrolia & North Enniskillen Fire Committee
The Petrolia & North Enniskillen Fire Committee is reviewing detailed specifications and quotes for an E-one Typhoon Pumper Tanker. The committee also reviewed financial reports and recommended increasing the volunteer firefighter tax allowance to $10,000.
- Review of E-one Typhoon Pumper Tanker specifications and quotes
- Recommendation to increase volunteer firefighter tax allowance from $3,000 to $10,000
- Financial report review for January 1 to March 31, 2023
- Discussion of increased dispatch costs due to a proposed dispatch system
Youth Advisory Committee
The committee is reviewing the draft budget for the Youth Summit event scheduled for October 14, 2023. Members will also discuss the committee's terms of reference, including meeting frequency and quorum requirements.
- Review of Youth Summit Event Budget with $5,500 estimated revenue and $1,724 in expenses
- Discussion of a potential $500 surplus allocation for adopting a family
- Review of YAC logo and YES poster approved by the Director of Marketing, Arts & Communication
- Discussion regarding committee terms of reference, meeting regularity, and quorum
Council - Regular Session
The Council will consider the adoption of the 2022 audited financial statements and the 2022 Financial Information Return. Discussions include using operating surplus for IT improvements and approving dugout replacements at Greenwood Park.
- Adoption of 2022 audited Financial Statements
- Use of operating surplus for Council Chambers IT improvements
- Replacement of Diamond 2 dugouts at Greenwood Park
- Proposed ball diamond amenity upgrades at Greenwood, Bridgeview, and Kerr Parks
- Four drain debenture agreements for 10-year loans
Petrolia Heritage Advisory Committee
The Petrolia Heritage Advisory Committee is reviewing heritage resource policies and discussing signage for Bridgeview Park trails. Members are also reviewing printing estimates for North St. Cemetery booklets and preparing for upcoming property designations.
- Discussion of Bridgeview Park trail signage for the covered bridge, Fairview Mansion, and The Flats
- Review of Town of Petrolia Official Plan Section 15 - Heritage Resource Policies
- Printing estimates for North St. Cemetery booklets ranging from $1,191 to $2,996 plus HST
- Upcoming heritage designations for 420 King St and 395 Kerby St
- Drafting of a letter to historic property owners
Council - Regular Session
The Council is reviewing reports on long-term debt, child care facility needs, and emergency crosswalk repairs. They are also considering a new fire dispatch agreement with the Sarnia Police Service.
- Emergency repair of the Petrolia Line and Greenfield Street crosswalk for $34,479.28 + HST
- Approval in principle for using vacant lands on Tank Street for a potential child care facility
- Proposed purchase of new council streaming and recording equipment for up to $65,776.23 + HST
- By-Law 27-2023 authorizing a fire dispatch services agreement with Sarnia Police Service
- Request to waive Farmers' Market rental fees for the Shop Like Charlotte 2023 event
Community Health & Wellness Advisory Committee
The Community Health & Wellness Advisory Committee is meeting to discuss upcoming community events and updates on local committees. The agenda includes reports on age-friendly events and the recently formed Youth Advisory Committee of Council.
- Report on Age Friendly Sarnia Event and upcoming event at Greenwood Arena
- Update on the Youth Advisory Committee of Council
- Discussion regarding Diversity, Equity & Inclusion and crosswalks
Statutory Public Information Meeting - Official Plan Amendment
The Town of Petrolia is holding a public information session regarding Draft Official Plan Amendment No. 8. This amendment proposes new land use and policy frameworks for all lands within the municipal boundary through the year 2046. The meeting is intended for public engagement and to gather comments on the draft plan.
- Discussion of Draft Official Plan Amendment No. 8
- Review of proposed land use policies through 2046
- Public opportunity to provide verbal or written comments on the draft plan
Council - Strategic Plan Session 1
The Town of Petrolia Council is meeting for a special session dedicated to strategic planning. The session features a presentation by Kate Graham, a Senior Advisor from Colliers Project Leaders.
- Strategic Planning Session #1 with Kate Graham of Colliers Project Leaders
Council - Regular Session
The Council will review the 2023 first quarterly financial results and various departmental reports. A key item includes a proposed by-law amendment to allow committees of council to hold meetings via online participation.
- By-Law 25-2023: Amendment to allow Committees of Council to meet online
- 2023 First Quarterly Financial Report
- Brights Grove Water Treatment Plant Q1 report
- PNEFD First Quarter 2023 report
- Review of May 2 to June 6, 2023 financial accounts
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee is reviewing updates on various town initiatives. Discussions include the Petrolia Community Project tender process and preparations for Petrolia in Bloom.
- Petrolia Community Project status update regarding upcoming tender
- Petrolia in Bloom preparations for town planters and hanging baskets
- Art in the Park committee planning update
- Review of resident requests regarding Kerr Park and Bridgeview Park
Petrolia Heritage Advisory Committee
The committee is reviewing upcoming heritage designations for 420 King St and 395 Kerby St. Members are also evaluating printing estimates for North St. Cemetery booklets and discussing trail signage for Bridgeview.
- Heritage designation applications for 420 King St and 395 Kerby St
- Printing estimates for North St. Cemetery booklets ranging from $1,191 to $2,996 plus HST
- Proposed trail signage locations for the covered bridge and Sunnyside Mansion
- Discussion of Petrolia 150 newspaper booklet and downtown business signage
- Review of Bridgeview trail signage points of interest
Petrolia Youth Advisory Committee - Inaugural Meeting
The Petrolia Youth Advisory Committee met for its first session to review its Terms of Reference and orientation materials. Members discussed the appointment of a Chair and preliminary planning for an annual Youth Summit. The committee also addressed marketing, community engagement, and potential fundraising ideas.
- Review of Youth Advisory Terms of Reference (By-Law 14-2023)
- Discussion regarding the creation of a subcommittee for the Youth Summit
- Planning for a proposed annual Youth Summit event
- Discussion of marketing strategies including social media and a potential logo contest
- Discussion of secondary diploma volunteer hours and YMCA membership donations
Public Notice - Official Plan Amendment Open House and Statutory Public Meeting
The Town of Petrolia is proposing a comprehensive update to its Official Plan to shape land-use policy through 2046. An Open House and a Statutory Public Meeting will be held to allow residents to discuss revisions and provide input on matters such as housing and the economy.
- Open House on June 5, 2023, at Victoria Hall Lobby
- Statutory Public Meeting on June 13, 2023, in Council Chambers
- Draft Official Plan Amendment No. 8 affecting all lands within municipal boundaries
Council - Regular Session
The Council will consider several by-laws, including the 2023 final tax levy and committee appointments. The meeting also includes reports on the wastewater treatment plant and requests for noise bylaw exemptions for the local fall fair.
- By-Law 23-2023: Setting 2023 tax ratios and the Final Tax Levy
- By-Law 22-2023: Agreement with Circular Materials Ontario for Bluebox Materials
- Approval of the 2022 Petrolia Waste Water Treatment Plant annual report
- Noise bylaw exemption and parade permission for Petrolia & Enniskillen Agriculture Society Fall Fair
- Postponement of the Petrolia Fire Hall Washroom Renovation Project
Council - Regular Session
The Council is reviewing a proposal to purchase new equipment for recording and streaming meetings. The agenda also includes decisions on a concession operator for Greenwood Rec Centre and downtown cleaning services.
- Awarding a six-year Greenwood Rec Centre concession agreement to Gramma's Candy Store
- Service agreement with Lambton County Developmental Services for downtown sidewalk cleaning
- Approval of $33,795.00 for new meeting recording and streaming equipment from Avolution Multimedia
- Amendment to the water sale agreement with the Township of Enniskillen
- Site plan amendment review for Southwest Fence at 320 Centre Street
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee met to discuss various municipal projects and updates. Key discussions included the Petrolia 150 legacy project, community recreation construction schedules, and upcoming seasonal events.
- Unanimous support for the Petrolia 150 legacy project recommendation
- Approval to plant two trees in Bridgeview Park for Earth Day
- Community Recreation Project update regarding YMCA addition and washroom designs
- Art in the Park jurying committee meeting scheduled for April 10th
- Petrolia Trails 5-year plan currently a work in progress
Petrolia Heritage Advisory Committee
The committee is reviewing upcoming heritage designations for 420 King St and 395 Kerby. Members are also planning restoration work for the North St./East End Cemetery and discussing the 2024 Hillsdale Cemetery Tour.
- Heritage Property Designation Application for 395 Kerby
- North St./East End Cemetery restoration work planned for July
- Monugrid tiles for cemetery work priced at $16 each
- Hillsdale Cemetery Tour scheduled for September 14, 2024
- Discussion of 21 non-designated properties on the Municipal Register
Council - Special Meeting
The Town of Petrolia Council is meeting to consider a request to delegate procurement authority to the CAO/Treasurer. This request involves a single-time exemption to allow the purchase of a used scissor lift for up to $85,000.00.
- Request to delegate procurement authority to CAO/Treasurer for up to $85,000.00
- Proposed purchase of a used scissor lift
- Consideration of By-Law Number 18-2023 to confirm previous Council resolutions
Town Hall Public Engagement Session
This is an informal town hall meeting intended for public engagement with individual council members. No official decisions will be made or formal debates held during this session.
- Informal drop-in session between 7:00 PM and 9:00 PM
- Engagement with Acting Mayor Joel Field and Council members
Community Health & Wellness Advisory Committee
The Community Health & Wellness Advisory Committee is reviewing updates to the Community Well-being Master Plan. The meeting includes discussions on a potential 2024 Youth Summit and updates regarding the Health Hub recommendations.
- Proposed 2024 Youth Summit with a potential $3,000 funding request
- Update on Community Well-being Master Plan implementation
- Discussion of Town of Petrolia Wellness Challenge
- Review of CEEH and Sarnia emergency room visit volumes
- Age Friendly Expo 'Save the Date' discussion
Public Notice - 13 Apr 2023 - Public Information Session regarding reconstruction of Holland & Derby Street
MIG Engineering will host a public information session regarding the reconstruction project for Holland and Derby Street. The session is scheduled for April 13, 2023.
- Public Information Session for Holland & Derby Street reconstruction
Council - Regular Session
The Council is reviewing several operational reports, including a $1,521,300.00 contract award for the Derby and Holland street reconstruction. Other items include waste management transitions, child care licensing fee waivers, and the Petrolia 150 legacy project.
- Award of $1,521,300.00 + HST to McNally Excavating Ltd. for SE quadrant Phase II reconstruction of Derby & Holland Streets
- Approval of waste management co-collection contract with CMO
- One-year waiver of $250 home child care business licence fee and fire inspection fees
- Authorization of the 2023 West Nile Larviciding program
- Establishment of the Petrolia Youth Advisory Committee
Education - Council Session
This is an educational session for council members and does not involve decision-making or advancing council business. The session features a presentation by MPAC regarding new council assessment information.
- MPAC presentation on New Council Assessment 101
- Review of property class assessment data, including $467,213,120 in residential value
Petrolia Heritage Advisory Committee
The Petrolia Heritage Advisory Committee is reviewing heritage considerations for Crescent Park and the Petrolia Heritage Façade Program. Members are also planning for the 2024 Hillsdale Cemetery Tour and Heritage Day event.
- Discussion of heritage considerations for Crescent Park with Ken Melanson and Maria Costa-Rossi
- Petrolia Heritage Façade Program review regarding 4167 Petrolia Line improvements
- Planning for North Street Cemetery work dates
- Planning for Hillsdale Cemetery Tour 2024
- Planning for Heritage Day Event 2024
Public Notice - 04 Apr 2023 - BG WTP Intake Public Information Centre
The Town of Petrolia is conducting an Environmental Assessment study for a new water intake at the Bright’s Grove Water Treatment Plant. The project aims to replace the existing 1944 intake to restore the plant's capacity to 12,000 m3/d. A public information open house will be held to present study alternatives and collect resident feedback.
- Public Information Centre for Bright’s Grove WTP Intake Replacement EA
- Proposed restoration of treatment plant capacity to 12,000 m3/d
- Replacement of raw water intake originally installed in 1944
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee met to receive reports on upcoming 2023 town events and progress regarding the Petrolia 150 celebrations. The meeting also included discussions on the pump track, master plan, and various community projects.
- 2023 Events Update report
- Petrolia 150 planning update
- Pump Track project updates
- Petrolia Trails sub-committee reports
- Community Recreation Project status
Education - Public Sector Digest
This is an educational session where Council received a presentation from Chris VanderHeyden regarding the Town's Asset Management Plan. The presentation reviewed infrastructure replacement costs, current asset conditions, and forecasted capital requirements to meet provincial regulations.
- Presentation on Ontario Regulation 588/17 requirements for municipal infrastructure
- Review of $330,785,858 total asset portfolio replacement cost
- Discussion of an $866,000 annual capital deficit for tax-funded assets
- Discussion of a $1,471,000 annual capital deficit for rate-funded assets
- Financial recommendations including projected annual tax and rate adjustments
Council - Regular Session
The Council is reviewing several municipal reports, including an updated Asset Management Plan and the 2024-2028 Strategic Plan. Key discussions include a $150,000 contribution for a Kiwanis splashpad and potential childcare expansion strategies.
- By-Law 13-2023: $150,000 contribution for Kiwanis Splashpad project
- Approval of $250,000 for YMCA Aquatic dehumidification repairs
- Adoption of the 2024-2028 Strategic Plan
- Proposal to create a Youth Advisory Committee of Council
- Discussion on municipal run daycare strategy
Petrolia Heritage Advisory Committee
The Petrolia Heritage Advisory Committee is reviewing Bill 23's impact on the Ontario Heritage Act. Members are also discussing potential name changes for North St. Cemetery and planning for the 2024 Hillsdale Cemetery Tour and Heritage Day.
- Review of Bill 23 as it relates to the Ontario Heritage Act
- Discussion regarding a secondary name for North St. Cemetery
- Planning for the 2024 Hillsdale Cemetery Tour
- Planning for the 2024 Heritage Day Event
- CHO Heritage Conference discussion
Public Information Session # 2 -Sidewalk Connectivity Study
The Town of Petrolia is holding a public information session to present the Sidewalk Connectivity Study and gather community input. The meeting was moved online due to inclement weather and will not be recorded due to technical difficulties.
- Sidewalk Connectivity Study presentation by Jordan Fohkens of BM Ross
- Public input session for verbal and written comments
- Display of project boards available for viewing starting March 1, 2023
Council - Regular Session
The Council is meeting to approve the 2023 municipal budget and authorize several service contracts. Key discussions include a development charges study and emergency water line repairs.
- Approval of the 2023 Town of Petrolia Budget
- $54,000.00 + HST contract award to Clark Construction Inc. for Buttermilk Creek water line repair
- Authorization of BM Ross to conduct a Development Charges Study
- $42,325.00 (excluding HST) contract award to Canadian Safety Equipment Ltd. for an SCBA decontamination washer
- Proposed $200.00 annual Lottery Licensing Eligibility Review fee
Council - Regular Session
The Council is reviewing several administrative reports, including a request to waive dog licence fees for vulnerable residents and a resolution regarding provincial bail policies. They are also considering contracts for Victoria Hall cleaning and IT services through 2025.
- Awarding Victoria Hall cleaning contract to PGT Limited through 2028
- Extending IT services with Acute Network Solutions through 2025
- Resolution requesting the Attorney General to revisit bail and plea bargain policies
- Proposal to allow the Clerk discretion to waive dog licence fees for vulnerable persons
- Adding a $200 annual Lottery Licensing Eligibility Review fee to the Municipal Fee Schedule
Public Information Session - 2023 DRAFT Budget
The Town of Petrolia held a public information session to present the 2023 draft budget for engagement. The presentation included proposed rate increases for property taxes, water, and sewer services, alongside planned capital projects.
- Proposed 3% municipal property tax rate increase
- Proposed 4% rate increases for water and sewer services
- $605,000 for Derby/Holland Streets road work
- $895,000 for Tank St road work including a parking lot
- $250,000 for Community Centre Pool Pak replacement
Education - Council Session National Centre for Truth and Reconciliation
This is an education session intended for the training of council members. Logan Nadeau from the National Centre for Truth and Reconciliation will provide a presentation to council and staff.
- Presentation from the National Centre for Truth and Reconciliation by Logan Nadeau
Parks & Recreation Advisory Committee
The committee will meet to appoint non-voting directors for various roles, including Petrolia 150 and Trails. The agenda includes discussions on community recreation, trails updates, and the Petrolia 150th anniversary.
- Appointment of non-voting directors for Petrolia 150, Trails, and Art in the Park
- Discussion of Petrolia 150th anniversary planning
- Updates on community trails and the Queens Jubilee trail
- Review of Community Recreation Program (CRP) and 2022 projects
Petrolia Heritage Advisory Committee
The Petrolia Heritage Advisory Committee will discuss the 2023 budget and planning for the North Street Cemetery. Members will also review Petrolia 150 celebration items, including a cemetery tour and a video update.
- 2023 Budget discussion
- North Street Cemetery monument and public space setup
- Direct payment for John Phair bench from reserves
- 2024 Hillsdale Cemetery Tour planning
- Possible 2024 Home Tour with IODE
Council - Special Meeting - 2023 DRAFT Budget
The Town of Petrolia Council held a special meeting to present the 2023 draft budget. The presentation included proposed rate changes for property taxes, water, and sewer services, as well as updates on strategic planning and grant statuses.
- Proposed 3% increase for the 2023 Municipal Property Tax Rate
- Proposed 4% increase for 2023 Water and Sewer rates
- Discussion of potential Development Charges (DC) study
- Review of 2023 Water, Sewer, and General operating and capital budgets
- Update on the $16.2M Water Treatment Plant in-take replacement project
Community Health & Wellness Advisory Committee
The Community Health & Wellness Advisory Committee is meeting to elect a new chair and review the Community Well-being Master Plan. Discussion items include a potential 2024 Youth Summit and updates on the Petrolia YMCA expansion.
- Election of a new Committee Chair
- Discussion of a potential 2024 Youth Summit and job/trades fair
- Review of CEEH Emergency Room statistics
- Update on the 2023 Town of Petrolia Wellness Challenge
- Status update on the Community Well-being Master Plan recommendations
Education - Council Session - Aird & Berlis, Integrity Commissioner
The Town of Petrolia Council is holding an education session for training purposes. The session features Integrity Commissioner John Mascarin. Per the Municipal Act, no official business or decision-making will occur during this meeting.
- Education session with Integrity Commissioner John Mascarin
Council - Regular Session
The Council is reviewing financial accounts and considering several by-laws, including a $5,000,000 borrowing authorization. Discussions include pedestrian crosswalk safety and the selection of a refreshment vehicle operator for Bridgeview Park.
- By-Law 01-2023 to authorize borrowing of $5,000,000
- By-Law 05-2023 to extend YMCA contract for Oil Heritage District Community Centre
- Acceptance of 'Truckin Mamas' bid for Bridgeview Park refreshment vehicle
- Direction to include downtown traffic and crosswalk safety studies in 2023 budget
- By-Law 03-2023 for 2023 interim tax levy