Plympton–Wyoming public meetings in 2022
121 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Special Fire Executive Committee Meeting
The Fire Executive Committee is reviewing the proposed 2023 Fire and Emergency Services Budget, presented by Director Darryl Thompson, and will decide whether to give preliminary approval for inclusion in the town's 2023 budget proposal to Council. The meeting is a special budget session, and the agenda includes only this budget item plus standard procedural items.
- 2023 draft Fire & Emergency Services Budget totals $437,814 in operating expenditures
- Firefighter pay for calls increases from $90,000 (2022) to $93,600 (2023 draft)
- Vehicle insurance/license budget rises from $101,506 (2022) to $118,700 (2023 draft)
- New $10,000 budget line for vehicle gas and oil in 2023
- Community Risk Assessment/Fire Master Plan drops from $55,000 (2022) to $0 in 2023 draft
SUPPLEMENTARY Regular Council Meeting
Council will consider accepting the lowest bid from Ontario Choice Tree Service for $30,000 (excluding HST) to remove and trim 46 hazardous trees across 25 town locations for the 2022/2023 season. The recommendation comes from a staff report by the Director of Public Works.
- Bid award: Ontario Choice Tree Service, $30,000.00 (excluding HST) for tree removal/trimming
- Five bids received; lowest bid selected
- Work covers 46 trees in 25 locations
- Total cost with HST: $30,528.00
Regular Council Meeting
Plympton-Wyoming Council will hear delegations on a bike/scooter rental service and a tree-cover partnership, and decide on several staff recommendations including an emergency drain repair contract, a SCADA system purchase, and wastewater plant engineering services. The meeting also includes routine approvals of minutes, committee appointments, and correspondence.
- Award $182,229.45 tender to JLH Excavating Inc. for Cow Creek Drain emergency repair
- Accept $94,851.00 quote from Xylem Canada for SCADA system for Silver Springs and Broadway Street pumping stations
- Accept $372,365.00 proposal from Jacobs for Plympton Wastewater Treatment Plant upgrades
- Adopt new Comprehensive Fees and User Charges By-law 131 of 2022, repealing By-law 79 of 2022
- Approve $32,955.00 and $10,199.38 quotes for Inclusive Community Grant projects
Committee of Adjustment Meeting
The Committee of Adjustment will hold a public hearing on minor variance application A-19/22 for a replacement dwelling at 4890 Forsyth Trail, seeking relief from zoning requirements including floor area, lot coverage, height, and setbacks. The committee will also consider a request to waive a condition on a previous consent application (A-08/22) at 4496 Michigan Line. The meeting will be held virtually and live-streamed on YouTube.
- Public hearing for A-19/22: variances for ground floor area (104.7 sq m vs 85.6 max), gross floor area (229.6 vs 167.9), lot coverage (45.6% vs 35%), height (7.928 m vs 7.5), front yard setback (2.0 m vs 6.0), and other setbacks
- Request to waive grading condition on consent A-08/22 at 4496 Michigan Line
- Approval of minutes from November 22, 2022 meeting
- Meeting to be held virtually; public can view live on YouTube
Planning Council Meeting
The Plympton-Wyoming Planning Council will consider a staff recommendation to extend the Second House Agreement for 5450 Mandaumin Road by six months, setting a new lapse date of June 12, 2023. The agreement allows two dwellings on the property temporarily, with the original home to be demolished. The meeting also includes routine correspondence items and a closed session for litigation and an educational session.
- Extension of Second House Agreement at 5450 Mandaumin Road by 6 months to June 12, 2023
- $5,000 security deposit held until final demolition inspection by County of Lambton
- Correspondence: November 2022 Conservation Update (SCRCA)
- Correspondence: AMO Land Use Planning Training for Elected Officials
- Closed session for litigation matters and educational session
Special Events Committee
The Plympton-Wyoming Special Events Committee is meeting to debrief the Christmas in the Village event, receive a verbal update on the 2023 budget, and discuss 2023 events. The agenda also includes adopting the November 7, 2022 minutes and reviewing a committee recruitment application. The meeting is largely procedural and planning-focused.
- Debrief of Christmas in the Village event
- 2023 Budget verbal update
- 2023 Events discussion
- Adoption of November 7, 2022 minutes
- 2022-2026 Committee Recruitment Application
Planning Council Meeting
The Planning Council will consider several planning items, including extending draft approval for a 10-lot subdivision on Plympton Street, extending a second house agreement on Oil Heritage Road, accepting a revised subdivision plan for The ELMS, and approving exemptions from part lot control on Kip Lane. The agenda also includes repealing a site plan agreement with Signum Wireless and routine correspondence.
- Extension of draft approval for Wilhelm Inc. subdivision (File 38T-18001), 10 lots on Plympton Street
- Extension of 2nd House Agreement at 7726 Oil Heritage Road by six months to May 28, 2023
- General acceptance of revised Draft Plan of Subdivision 38T-18003 (The ELMS), omitting Block 16
- Approval of By-laws 124 and 125 of 2022 for exemption from part lot control on Kip Lane (Silver Springs)
- Repeal of By-law 96 of 2019 (Site Plan Agreement) at request of Signum Wireless
Regular Council Meeting
The Plympton-Wyoming Council will consider several staff reports, including extending a second house agreement, appointing engineers for multiple drainage improvements and petitions, approving the 2023 meeting calendar and committee composition, and approving the 2022-2023 Winter Operations Plan. The meeting also includes routine approvals of minutes, accounts, and correspondence, followed by a closed session for personal matters and solicitor-client privilege.
- Extension of Second House Agreement at 3261 London Line (Sipkens Nurseries Ltd.) by six months to May 28, 2023
- Appoint R. Dobbin Engineering Inc. for drainage reports on McDonald Drain, McDonald Gillatly Drain, and Armstrong Drain
- Appoint R. Dobbin Engineering Inc. and M. Gerrits Consulting Inc. for drainage petitions on Confederation Line, Norman Street, and South Plympton Road
- Application to Ontario Resilient Communities Fund for fire department software, emergency services trailer, and peer support training
- Approval of 2022-2023 Winter Operations Plan
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment will hold a public meeting to consider two applications: a consent (B-16/22) for an easement at 5551 Camlachie Road in favour of 5575 Camlachie Rd, and a minor variance (A-20/22) at 3613 Queen Street. The agenda also includes a business arising item (B-15/22) regarding a decision grant for 3790 Lakeshore Road to waive a frontage condition. The meeting is scheduled for November 22, 2022, at 5:15 PM in Council Chambers.
- B-16/22: Consent for easement at 5551 Camlachie Road in favour of 5575 Camlachie Rd
- A-20/22: Minor variance application at 3613 Queen Street
- B-15/22: Business arising - decision grant to waive frontage minor variance condition at 3790 Lakeshore Road
- Request to waive fees for B-16/22 (email from Gibbings, 7Nov22)
- Staff report on 3rd House Agreement for 5592 Camlachie Rd (20May22)
Inauguration - Special Council Meeting
This is a special council meeting for the 2022-2026 term inauguration. The agenda includes a swearing-in of council members, greetings, an inaugural message, and comments from council members. It is primarily a ceremonial event with no substantive decisions or discussions.
- Swearing-in of council for the 2022-2026 term
- Inaugural message by Reverend Steve Longmoore
- Piper Ed Babcock to lead in incoming members and play O Canada
- Official council photos to be taken after the meeting
Regular Council Meeting (COUNCIL ORIENTATION)
This is a procedural council orientation meeting. The only substantive item is a motion to move into a closed session for an educational/training purpose under Section 239(3)(1) of the Municipal Act, 2001. No decisions or discussions are scheduled in the open portion.
- Closed session for educational/training purposes under Section 239(3)(1) of the Municipal Act, 2001
Regular Council Meeting (COUNCIL ORIENTATION)
The Plympton–Wyoming, ON regular council meeting on Nov. 14, 2022, was limited to a closed, in-camera session for an educational/training purpose under Section 239(3)(1) of the Municipal Act, 2001. No public business was conducted; the agenda consisted only of a call to order, the closed session motion, and adjournment.
- Council moved into an in-camera meeting for an educational session under Section 239(3)(1) of the Municipal Act, 2001.
- No public agenda items, decisions, or discussions were listed beyond the closed session and adjournment.
Special Events Committee
The Special Events Committee will convene Monday, Nov. 7, 2022 at 7:00 p.m. in Council Chambers (with electronic access available). The agenda includes a staff report recommending the recruitment of two new committee members, discussion of the 2023 committee budget, and event ideas such as a trivia night, picnic in the park, and Canada Day celebration. The committee will also review minutes from its Oct. 5 meeting and discuss Christmas in the Village.
- Staff Report SR-22-185 recommends recruiting two new committee members; the chair would present the recommendation to Council for final approval.
- Discussion of the 2023 Special Events Committee Budget.
- Event ideas for 2023: Trivia Night, Picnic in the Park, Canada Day Celebration Event.
- Business arising: Christmas in the Village planning update.
- Adoption of minutes from the Oct. 5, 2022 Special Events Committee meeting.
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee will meet on October 20, 2022, at the Camlachie Community Centre. They will receive a staff report on a budgetary proposal for natural playground equipment, discuss a proposal for updated beach access signage, and consider a petition for Reddick Park upgrades. The meeting also includes routine items such as adopting minutes and receiving September payables.
- Budgetary proposal for natural playground equipment from Active Playground Equipment (APE) at $69,289.00 without HST
- Proposal for updated beach access signage at all public beach access points
- Petition from Norman Street residents recommending Reddick Park upgrades for the 2024 Budget
- Camlachie Athletic Association to discuss the future of 'BadFest' and their 2023 'Wish-List'
- Receipt of September 2022 payables
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee will meet at the Wyoming Fire Hall (530 Main Street) instead of Council Chambers due to the municipal election. The agenda includes adopting previous meeting minutes, approving October payables (totaling $22,737.90), and receiving an update on Fire Prevention Week activities. The meeting will not be broadcast live online.
- Approval of October 2022 payables totaling $22,737.90, including $5,045.45 for Fire Prevention Week kit, $3,204.56 for annual maintenance and pump testing, and $1,933.17 for Truck #8 MTO inspection
- Update on Fire Prevention Week activities (theme: 'Fire Won't Wait, Plan Your Escape')
- Adoption of minutes from September 19 and October 4, 2022 meetings
- Closed meeting session (agenda item 11)
- Meeting relocated to Wyoming Fire Hall due to election; no live broadcast
Water and Sewer Committee Meeting
The Plympton-Wyoming Water and Sewer Committee will consider endorsing proposed 2022 amendments to its operations and maintenance contract with Jacobs, which include a 5.31% base fee increase to $577,248.00. The committee previously deferred this item, asking Jacobs to reduce the increase to 3.6%, but Jacobs has declined. The committee will also receive September 2022 accounts totaling $244,310.46 and minutes from Lambton Area Water Supply System meetings.
- Proposed Jacobs contract amendment: base fee increase from $548,167.00 to $577,248.00 (5.31%) for 2022
- Accounts payable: Water list $197,916.14; Sewer list $46,394.32 (total $244,310.46)
- Receive LAWSS meeting minutes from July 28 and September 29, 2022, and 2023 budget proposal
- Receive Jacobs monthly report for September 2022
- Adopt minutes from September 28, 2022 committee meeting
Planning & Regular Council Meeting
The Plympton-Wyoming Council is deciding on several infrastructure contracts, including culvert, bridge, and wastewater treatment plant upgrades, and a conditional building permit agreement for a subdivision. It will also consider a fire master plan, a budget update, and a request to repeal a site plan agreement. The meeting includes a closed session for personal matters.
- Culvert 22 Replacement: accept Cope Construction bid of $537,412.00
- Wyoming WWTP SCADA: accept Selectra Inc. bid of $522,385.82
- Bridge 87 Replacement: accept All Season Excavating bid of $415,365.00
- By-law 116: Conditional Building Permit Agreement with Errol Woods Inc. for Phase II Subdivision
- Repeal By-law 83 of 2019 (Paradise Valley Campground site plan agreement) at Killam Apartment REIT's request
SUPPLEMENTARY Regular Council Meeting
Council is considering a staff recommendation to support an application to the federal Enabling Accessibility Fund for retrofitting washrooms at the Camlachie and Wyoming Fire Stations to meet AODA standards. The estimated cost is $72,500, and the application deadline is November 1, 2022. The agenda contains this single substantive item.
- Application to Enabling Accessibility Fund for washroom retrofits at Camlachie and Wyoming Fire Stations
- Estimated renovation cost: $72,500
- Retrofits to meet AODA standards for firefighters and public use
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee is meeting to review and recommend the 2023 budgets for the Wyoming Public Cemetery and inactive cemeteries, and to discuss a staff report recommending $10,000 for surveying boundaries at two cemeteries. The agenda also includes routine items like adopting minutes, a flower cleanup schedule, and end-of-year meeting pay.
- Recommend 2023 budgets for Wyoming Public Cemetery and Inactive Cemeteries to Council
- Staff report recommending $10,000 for surveying South Plympton Presbyterian Cemetery and Robertson Cemetery
- Quotes for surveys: $5,850 for South Plympton Presbyterian, $3,650 for Robertson
- Discussion of flower cleanup schedule for 2023
- Appreciation for Maurice Maw's service since 2010
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment will hold a public hearing on October 11, 2022, to consider 13 applications: one consent to sever land at 3790 Lakeshore Road, one minor variance at 4496 Michigan Line, ten minor variances for lots on Ketter Way, and one minor variance at 3890 Ferne Ave. The agenda also includes adoption of the September 13, 2022 minutes and other routine business.
- Consent B-15/22: sever 4.04 ha (9.98 ac) from 3790 Lakeshore Road, retained parcel 42.9 ha
- Minor variance A-08/22: 4496 Michigan Line
- Minor variances A-09/22 to A-18/22: 10 lots on Ketter Way (Plan 25M89)
- Minor variance A-02/22: 3890 Ferne Ave, with support letters from neighbours
- Adoption of September 13, 2022 minutes
Special Events Committee
The Plympton–Wyoming Special Events Committee is meeting to discuss updates on the Halloween event (October 29, 2022) and planning for Christmas in the Village (December 3, 2022). They will also review the Celebrate Canada grant application for 2023 Canada Day celebrations and hold a round-table discussion on 2023 planning. The agenda includes adoption of the September 1, 2022 minutes and standard procedural items.
- Halloween Event update – October 29, 2022
- Christmas in the Village planning – December 3, 2022
- Celebrate Canada Grant – Canada Day Celebrations 2023
- 2023 Planning & Committee Round-Table Discussion
- Adoption of September 1, 2022 minutes
Special Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee is meeting to receive the results of the Fire Master Plan and Community Risk Assessment, drafted by ESSi, and to recommend these reports be presented to Council for approval. The committee will also receive a staff report from the Fire Chief on the same results. The agenda includes standard procedural items such as call to order, declarations of interest, and adoption of minutes.
- Fire Master Plan and Community Risk Assessment by ESSi presented by Richard Boyes, President
- Staff Report SR-22-167 by Fire Chief Darryl Thompson on Master Fire Plan results
- Recommendation to present reports to Council for approval
- Next meeting scheduled for October 18, 2022, at Wyoming Fire Station for budget consideration
Water and Sewer Committee Meeting
The Plympton-Wyoming Water and Sewer Committee will consider endorsing a 2023 proposed water and sewer budget that includes a 3.6% rate increase for both water and sewer, consistent with the town's ten-year financial plan. The committee will also review proposed amendments to the operations and maintenance agreement with Jacobs, which would set the 2022 base fee at $577,248, a 5.31% increase from 2021. The agenda includes routine items such as adopting minutes and receiving August accounts totaling $308,095.31.
- 2023 proposed water and sewer budget with 3.6% rate increase
- Amendment to Jacobs agreement: base fee $577,248 for 2022 (5.31% increase)
- August water accounts: $143,358.32; sewer accounts: $164,736.99
- Adoption of August 29, 2022 meeting minutes
- Jacobs monthly report for August 2022 received
Regular Council Meeting
The Plympton-Wyoming Council is deciding on several staff recommendations, including accepting a $77,737.25 guard rail improvement quote, a winter sand supply bid, and amendments to a services agreement with Jacobs. They will also review the 2021 financial statements and approve a drainage assessment apportionment. The meeting includes routine approvals of minutes and correspondence, plus a closed session for personal matters.
- Tender for guard rail improvements on Egremont Road: Royal Fence Limited quote for $77,737.25 excluding HST
- Winter sand supply for 2022-2023: Inland Aggregates bid at $15.75 per tonne excluding HST
- 2021 Financial Statements to be received, approved, and posted online
- Apportionment of drainage assessment for Elliott Drain due to land severance
- Amendments to Operations, Maintenance and Management Services Agreement with Jacobs
Planning Public Meeting - Zoning By-law Amendment: Backyard Chickens 26 Sep 2022
Council is holding a public meeting to consider a zoning by-law amendment (109 of 2022) that would permit 'Backyard Chickens' as an accessory use in Residential and Agricultural-2 zones, along with a regulation by-law (110 of 2022) for keeping hens. Staff recommend denying the by-laws due to resident opposition, staffing costs, and avian flu risks to local poultry farms. The meeting includes presentations of public correspondence and a vote on the by-laws.
- Zoning By-law Amendment 109 of 2022 to permit backyard hens in Residential and Agricultural-2 zones
- Regulation By-law 110 of 2022 for keeping backyard hens
- Staff report SR-22-157 recommends denying the by-laws
- 46 letters/emails received: 15 in favor, 28 opposed, 3 neutral
- Public meeting on September 26, 2022 at 6 PM in Council Chambers
Planning Council Meeting
The Plympton-Wyoming Planning Council is meeting to discuss and potentially approve By-law 111 of 2022, a Conditional Building Permit Agreement for Longo Holdings Inc.'s Waterside Estates Subdivision. The council will also receive a follow-up report on Bill 109, the More Homes for Everyone Act, which was requested at the previous meeting. No delegations, councillor reports, by-laws, or correspondence requiring action are on the agenda.
- By-law 111 of 2022: Conditional Building Permit Agreement for Longo Holdings Inc., Waterside Estates Subdivision, Part of Lot 19, Front Concession, Part 1, Plan 25R 9353, off Fleming Drive, south of Queen Street
- Bill 109 - More Homes for Everyone Act follow-up report
- Correspondence items: COA Notices, COA Decisions, Notice (City of Sarnia) OPA & ZBA - Pamela Court
SUPPLEMENTARY Planning Council Meeting
The Plympton-Wyoming Planning Council is considering a staff recommendation to pass By-law 112 of 2022, which would authorize an Encroachment and License Agreement with the Lambton Kent District School Board. The agreement formalizes the school board's use of the undeveloped Colborne Road allowance for parking, sidewalks, and school yard areas at Errol Village Public School. Council will vote on whether to pass the by-law, which has no financial impact on the town.
- By-law 112 of 2022: Encroachment and License Agreement with Lambton Kent District School Board
- Agreement covers parking lot expansion, kiss and ride area, bike racks, and sidewalk at Errol Village Public School (3568 Egremont Road)
- Requires LKDSB to carry liability insurance of at least $5,000,000
- Term begins August 1, 2022, with termination rights for the town
- Staff report SR-22-161 by Senior Planner Luis Esteves
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee will meet to approve the September 2022 payables and the updated Fire Department Working Document. They will also receive revised Standard Operational Guidelines and discuss a presentation on mandatory firefighter certification. The agenda includes routine items like minutes adoption and a closed session.
- Approval of September 2022 payables totaling $48,682.43
- Receipt of revised Standard Operational Guidelines (e.g., OG# 620, 708, 710, 2204, 3002, 3011)
- Discussion of AMO presentation on Firefighter Mandatory Certification Regulation
- Approval of Plympton-Wyoming Fire Department Working Document - Updated September 2022
- New business: Camlachie Station Outdoor Movie Night
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee will review and forward the 2023 draft parks and recreation budget to Council, which includes a proposal to replace the aging Wyoming Pool within ten years. The committee will also consider approving tree planting at Wilpstra Park and receive the pool co-manager's year-end report. The agenda includes routine items like adopting minutes and receiving August payables.
- 2023 draft parks budget includes McKay Park shade structure, Arnold Minielly Park roof replacement, Lakeshore Park washroom improvements, and Plumb Park playground upgrades
- Proposal to replace Wyoming Pool within ten years due to dated infrastructure and AODA deficiencies
- Tree Committee letter requesting approval for tree planting at southern portion of Wilpstra Park
- Pool Co-Manager's 2022 Year End Report to be received
- August 2022 payables totaling $38,722.94 to be received
Regular Council Meeting
This is a regular council meeting with mostly routine items: adopting minutes from previous meetings, approving council remuneration for August 2022, and receiving correspondence. The main substantive item is a staff report recommending adoption of a new Social Media Policy for the town. No public hearings or major decisions are scheduled.
- Adoption of Social Media Policy #2022-036
- Approval of Council Remuneration Claims for August 2022
- Adoption of minutes from Special, Planning, and Regular Council meetings
- Receipt of correspondence items including AMO Watchfile and County of Lambton news releases
- Confirmatory by-law 108 of 2022
SUPPLEMENTARY Regular Council Meeting
Council is deciding whether to accept a quote from AAROC Aggregates and Recycling for concrete and asphalt crushing services at the Reece's Corners Public Works yard. The quote is $7.65 per tonne excluding HST, based on an estimated 3,200–3,500 tonnes of material. The cost would be split between the roads and water operation budgets in 2022.
- Quote from AAROC Aggregates and Recycling for $7.65/tonne (excluding HST) for concrete/asphalt crushing
- Crushing of recycled material stockpiled at Reece's Corners Public Works Facilities
- Estimated 3,200–3,500 tonnes of material to be crushed
- Budget split between roads operation and water operation budgets in 2022
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment will hold a public hearing on September 13, 2022, to consider four applications: one minor variance (A-07/22) and three consents (B-12/22, B-13/22, B-14/22). The variance seeks to allow a 428.6 m² dwelling at 3548 Queen Street, exceeding the 287 m² maximum by 49.3%. The consents involve severances on Aberarder and Douglas Lines. The agenda also includes adoption of the June 14, 2022 minutes.
- A-07/22: Variance for 3548 Queen Street to permit 428.6 m² gross floor area (max 287 m²), a 49.3% increase
- B-12/22: Consent application at 3919 Aberarder Line (Jim Saul, agent for Lisa Saul)
- B-13/22: Consent application at 4382 Douglas Line (Saul Farms Ltd.)
- B-14/22: Consent application at 4380 Douglas Line (Jim Saul, agent for Mike Healy)
- Public hearing notice: 5:15 PM, Council Chambers, 546 Niagara Street, Wyoming, ON
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery and Inactive Cemetery Committee is meeting to discuss the Errol Cemetery restoration project, a letter from the Tree Planting Committee about planting trees at several cemeteries, and photos of storm damage at Wyoming Cemetery. They will also consider committee membership and approve the July 14, 2022 minutes.
- Errol Cemetery restoration project update
- Tree Planting Committee letter requesting approval to plant trees at Brook's, Buchanan, and Brennan Cemeteries
- Wyoming Cemetery 2022 storm damage photos (after August 29th storm)
- Committee membership discussion
- Approval of July 14, 2022 meeting minutes
Special Events Committee
The Plympton-Wyoming Special Events Committee is meeting to adopt minutes from July 28, 2022, and discuss business arising from previous meetings, including a financial position statement, Halloween Movie Night, and Christmas in the Village. The agenda also includes a round-table discussion on future ideas and event planning. No delegations or reports are scheduled.
- Adoption of July 28, 2022 meeting minutes
- Statement of Financial Position for the Special Events Committee
- Halloween Movie Night planning
- Christmas in the Village planning
- Round-table discussion on future events
Regular Council Meeting
Plympton-Wyoming Council will consider staff reports and by-laws, including accepting a $329,984.94 proposal from Eramosa Engineering Inc. for the Wyoming WWTP SCADA and MC upgrade, and a $104,846.59 tender from Sevcon Paving for asphalt patching on municipal roads. The agenda also includes approving the 2022 Fall Newsletter distribution with final tax billing, repealing the 2013 Lottery Licensing By-law, and a donation request for the Storr Memorial Baseball Tournament.
- Accept Eramosa Engineering Inc. proposal for $329,984.94 (excl. HST) for Wyoming WWTP SCADA and MC upgrade (By-law 105 of 2022)
- Accept Sevcon Paving tender for $104,846.59 (excl. HST) for asphalt patching on municipal roads (By-law 103 of 2022)
- Repeal Lottery Licensing By-law #3 of 2013 (By-law 102 of 2022)
- Approve $678.00 donation (two days rental fees at Camlachie Community Centre) for Storr Memorial Baseball Tournament
- Approve 2022 Fall Newsletter distribution with Final Tax Billing
Consideration for Tender Results - Greenlees Drain
Council is holding a statutory meeting under the Drainage Act to consider the tender results for the Greenlees Drain project. The lowest bid, from JLH Excavating Inc., exceeds the engineer's estimate by more than 33%, triggering this meeting where ratepayers can comment and petitioners can withdraw. Council will decide whether to award the contract and pass the associated by-law.
- Tender award recommendation: JLH Excavating Inc., $261,952.60 excluding HST (total $296,006.44 including HST)
- Other bids: J-AAR Excavating $326,252.00; Murray Mills Excavating $332,208.70
- Engineer's estimate: $205,114.21 (with contingency and HST); lowest bid is ~44% higher
- By-law 100 of 2022 to authorize agreement with JLH Excavating Inc.
- Work must be completed by November 18, 2022
Water and Sewer Committee Meeting
The Plympton-Wyoming Water and Sewer Committee will review the July 19, 2022 rainfall event and direct staff on mitigation measures, including a proposed sump pump disconnection and backwater valve grant program for the 2023 budget. The committee will also consider accepting a $329,984.94 proposal from Eramosa Engineering Inc. for the Wyoming WWTP SCADA and MC upgrade, and receive the July 2022 accounts totaling $190,084.53.
- Review of July 19, 2022 rainfall event; staff directed to release letter to Wyoming residents and include sump pump/backwater valve program in 2023 sewer budget
- Accept proposal from Eramosa Engineering Inc. for $329,984.94 (without HST) for Wyoming WWTP SCADA and MC upgrade; By-Law 105 of 2022 forwarded to Council
- Receive July 2022 accounts: Water list $80,953.41, Sewer list $109,131.13
- Receive LAWSS April 28, 2022 meeting minutes
- Receive correspondence including Jacobs monthly reports for May-July 2022
Planning Council Meeting
The Plympton-Wyoming Planning Council will consider two staff reports. The first recommends approving a by-law to rename the eastern portion of Erie Street to Kip Lane to prevent emergency service confusion. The second recommends maintaining existing processes for improving un-assumed road allowances, effectively denying a property owner's request to improve Augusta Street in Camlachie. The agenda also includes routine correspondence and a closed session for personal matters.
- By-Law 99 of 2022 to rename Erie Street East to Kip Lane
- Staff report SR-22-137 on Erie Street renaming
- Staff report SR-22-138 on Augusta Street improvement request
- Correspondence items including Kountry Korners final approval and Golfvest Communities draft approval conditions
- Closed meeting for personal matters under Section 239(2)(b)
Special Council Meeting
This is a special council meeting with a closed (in-camera) session under Section 239(2)(b) of the Municipal Act for personal matters about an identifiable individual, including municipal or local board employees. The only public business is a confirmatory by-law (104 of 2022) that adopts and confirms all resolutions and actions from the meeting, followed by adjournment. No substantive public decisions or discussions are listed on the agenda.
- Closed session under Section 239(2)(b) for personal matters about an identifiable individual
- By-law 104 of 2022 to confirm all resolutions of the August 22, 2022 meeting
- Meeting held virtually via GoTo Meeting and by phone
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee will meet to approve the August 2022 payables and the updated Fire Department Working Document. The agenda includes routine items such as adopting minutes and a closed session for personal matters. No staff reports, by-laws, or action-required correspondence are listed.
- Approval of August 2022 payables totaling $5,093.11, including vehicle repairs and equipment purchases
- Approval of the Plympton-Wyoming Fire Department Working Document (updated July 2022)
- Adoption of July 26, 2022 meeting minutes
- Closed session under Section 239(2)(b) for personal matters about an identifiable individual
- Discussion items: Standard Operational Guidelines update, events update, recruit training
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee will meet on August 18, 2022, to discuss and decide on several items, including a staff report on online booking options for the Lakeshore Park volleyball courts and the development of the 2023 Park and Recreation budget. The committee will also receive June and July payables, consider endorsing a tree service proposal for National Tree Day, and follow up on previous items such as account allocations and fiber optic cable burial.
- Staff report SR-22-135 on online booking options for Lakeshore Park Volleyball Courts
- Staff report SR-22-139 on 2023 Park and Recreation Budget Development
- June 2022 payables totaling $45,665.14 and July 2022 payables totaling $22,292.89
- Correspondence from Wyoming Tree Service proposing an arboricultural presentation for National Tree Day on September 21, 2022
- Follow-up on MacDonald Mini Excavating account allocation and fiber optic cable burial status
Regular Council Meeting
Plympton-Wyoming Council meets Wednesday, August 10, 2022 at 5:00 PM in Council Chambers to consider staff reports, by-laws, and correspondence. Key decisions include accepting a $291,598.59 tender from Sevcon Paving for Phase One of the Michigan Line Reconstruction, approving not-for-profit tax relief for three organizations, and passing a third reading of a drainage by-law. Council will also move into a closed session to discuss litigation, a proposed land acquisition, and personal matters.
- Michigan Line Reconstruction Phase One: tender from Sevcon Paving for $291,598.59 without HST recommended for acceptance; By-law 95 of 2022
- Not-for-profit tax relief: municipal portion of 2022 property taxes for Wyoming Lions Club, Model Lodge IOOF, and Harvest Time Bride Tabernacle
- Greenlees Drain: third reading of Provisional By-law 76 of 2022 for drainage works
- New drain request: appoint M. Gerrits Consulting Inc. under Section 4(1)(c) of the Act for a Petition for Drainage Works by Road Authority, Plympton St.
- Joint Compliance Audit Committee for 2022 Municipal Election: By-laws 96 and 97 of 2022 for third reading
Plympton-Wyoming Tree Committee
The Plympton-Wyoming Tree Committee meets on August 9, 2022 to review updates on the Lamrecton Park Trail tree list and drainage and the Blue Point Pond area. The committee will also consider a signed Hillsboro Road Development tree planting proposal and a request from the Cemetery Committee for trees at several municipal cemeteries. The agenda includes adoption of previous meeting minutes and correspondence for recommended reading.
- Update on Lamrecton Park Trail Tree List and Drainage
- Update on Blue Point Pond Area
- Hillsboro Road Development Tree Planting Proposal dated May 10, 2022
- Reforestation Program property volunteers at 3383 Lakeshore Road, 6870 Creekside Drive, 583 Huron Street, Plan 477 Lot 13 Lakeside Street, and Hillsboro Road Plan 32 Lot 21
- Cemetery Committee letter dated July 27, 2022 requesting trees for Brook's Cemetery, Ridgemont/Buchanan Cemetery, Robertson Cemetery, South Plympton Presbyterian Cemetery, and Wyoming Public Cemetery
Special Events Committee
The Special Events Committee of Plympton-Wyoming, Ontario meets Thursday, July 28, 2022 at 7:00 PM in Council Chambers, with a video/phone option. The agenda covers adoption of the June 30, 2022 minutes, business arising on the committee's financial position, a Canada Day Celebration Event follow-up, and a golf tournament, plus new business on Oktoberfest and a committee round-table. The attached June 30 minutes record discussion of a proposed golf tournament with Fire Chief Darryl Thompson, Canada Day planning, and the committee's finances, including a $5,000.00 Town budget contribution for 2022.
- Adoption of the June 30, 2022 Special Events Committee meeting minutes
- Business arising: committee financial position
- Business arising: Canada Day Celebration Event follow-up
- Business arising: golf tournament (discussed June 30 with Fire Chief Darryl Thompson; he was to bring ideas back)
- New business: Oktoberfest and committee round-table
Regular Council Meeting
Plympton-Wyoming Council meets July 27, 2022 to consider staff reports on drainage, shoreline protection, and the final Wastewater Master Plan. Council will also vote on a facility-use agreement and fee waiver for an event at McKay Park, and receive routine correspondence. A closed session will address litigation and a proposed land acquisition.
- Shoreline Protection Projects for 2022: accept Gordons Shoreline Marine quotation totaling $121,000.00
- FINAL Plympton-Wyoming Wastewater Master Plan: endorse findings, direct staff to obtain proposal from Jacobs, and begin negotiations to purchase land for a regional pumping station
- Petition for Drainage Works by Owners – Lot 21, Plan 32 (Invercairn): accept petition filed July 13, 2022 and appoint Spriet Associates Ltd. to examine the area
- Natalie Neville request for McKay Park use on August 28, 2022: waive $60.00 gazebo rental, $120.00 open swim, and $80.00 agreement fees, totaling $260.00
- Closed session under Section 239 for litigation matters and a proposed land acquisition
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee meets on July 26, 2022, to adopt June 20 minutes, approve the updated Fire Department Working Document and July payables, and receive a staff report on updated Standard Operational Guidelines. The committee will also discuss Canada Day and the Fall Fair under new business, then move into a closed session for personal matters about an identifiable individual under Section 239(2)(b) of the Municipal Act, 2001.
- Approval of July 2022 payables totaling $17,357.96 (July AP - A) and $10,074.24 (July AP 2022 - B)
- Receipt of staff report SR-22-127 by Fire Chief Darryl Thompson dated July 19, 2022, on updated Standard Operational Guidelines
- Three completed S.O.G.s: Critical Incident Stress Management (OG# 716), Driver Training (OG# 612 draft), and Fuel Purchases (OG# 2210)
- Approval of the Plympton-Wyoming Fire Department Working Document updated July 2022
- Closed meeting under Section 239(2)(b) for personal matters about an identifiable individual
Water and Sewer Committee Meeting
The Plympton-Wyoming Water and Sewer Committee is meeting to consider endorsing the final Wastewater Master Plan prepared by Adam Sobanski, Director of Public Works, dated July 21, 2022. The plan, a Schedule B Municipal Class Environmental Assessment, recommends upgrading the Plympton Wastewater Treatment Plant headworks and building a new Regional Pump Station with an equalization tank at Queen Street and Bonnie Doon. Staff also seek direction to obtain a proposal from Jacobs for detailed design and permission to negotiate land purchase for the pump station. The agenda also includes routine adoption of June 27, 2022 minutes and noting correspondence about a NOVA Chemicals excavation notification near the LAWSS water system.
- Endorsement of FINAL Plympton-Wyoming Wastewater Master Plan (Staff Report SR-22-129, dated July 21, 2022)
- Plan recommends upgrading Plympton Wastewater Treatment Plant headworks and constructing a new Regional Pump Station with equalization tank at Queen Street and Bonnie Doon
- Staff request permission to negotiate land purchase near Bonnie Doone Road and Queen Street for the regional pump station
- Adoption of June 27, 2022 Water and Sewer Committee meeting minutes
- Correspondence noted: NOVA Chemicals excavation notification near LAWSS water system
Planning Council Meeting
The Planning Council is reviewing a staff report on public consultation about backyard chickens and may direct staff to start a zoning by-law amendment with a public meeting. Council will also consider By-law 91 of 2022 to exempt four semi-detached homes at 465-467 and 469-471 Main Street, Wyoming from part lot control so they can be sold separately. A separate report asks staff to work with the County of Lambton and a developer to rename Erie Street east of the Legion and Royaleigh Properties. Council will also direct staff to investigate a resident's July 10 letter about Augusta Street, Camlachie.
- By-law 91 of 2022: part lot control exemption for Silver Springs (2407028 Ontario Inc.), Lots 24 and 25, Plan 25M-75, at 465-467 and 469-471 Main Street, Wyoming
- Backyard chickens: 73 in favour (83%) and 15 against (17%) across 88 households; staff propose a zoning by-law amendment and public meeting
- Erie Street East renaming: staff to work with County of Lambton and developer; road in front of Legion and Royaleigh Properties is privately owned
- Correspondence from Mr. Dayman dated July 10, 2022 about Augusta Street, Camlachie, referred to staff for investigation and report
- Next regular Planning Meeting scheduled for Monday, August 29, 2022
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee meets Thursday, July 14, 2022 at 2:00 PM in Council Chambers. The committee will adopt minutes from its May 12 meeting and May 26 cemetery tours, then discuss the Errol Cemetery restoration project, saw-cut ornamental trees at Wyoming Public Cemetery, and 2022 Decoration Day. No accounts, staff reports, by-laws, correspondence, or new business items are listed on the agenda.
- Errol Cemetery restoration project delayed because the site remains too wet; committee hopes to complete work this summer
- Ornamental trees north of the Columbarium at Wyoming Public Cemetery found blown over with partial saw cuts; member Adrian Verwegen reported the marks did not appear fresh
- May 12 minutes approved a motion recommending an amended cemetery by-law go to Council for approval
- May 26 cemetery tour observations list shrubs to remove at graves including Howes, Mason, Hodges, McCormick, Campbell, Ford, DeBcaere, Pray, Batterink, Archer, Steven, Rige, Brooks, and Fisher
- 2022 Decoration Day reflection and comments scheduled under business arising from previous meetings
SUPPLEMENTARY Regular Council Meeting
Plympton-Wyoming Council is holding a supplementary regular meeting on Wednesday, July 13, 2022 at 5:00 PM in Council Chambers. The main item is a staff report from Senior Planner Sarah Baldwin recommending approval of By-law 90 of 2022, which would remove the holding (h1) symbol from parts of Plan 25M81, Lots 1 to 6 and 13 to 18, in the Blue Coast Heights subdivision. Council will also consider adopting Water & Sewer Committee minutes from April 25, 2022, and is scheduled to move into a closed session to discuss a proposed land acquisition matter under Section 239(2)(c) of the Municipal Act, 2001.
- By-law 90 of 2022: removal of holding (h1) symbol on Part of Plan 25M81, Lots 1 to 6 and 13 to 18, Blue Coast Heights (Blue Coast Horizon)
- Staff report SR-22-121 by Sarah Baldwin, Senior Planner, dated July 12, 2022; application fee of $250.00 was collected
- Subdivision Agreement (By-law No. 15 of 2020) approved February 10, 2020; conditions for removing the holding symbol were met at that meeting
- Water & Sewer Committee minutes from April 25, 2022 to be adopted, with closed-session minutes kept confidential
- Closed session: proposed land acquisition matter under Section 239(2)(c) of the Municipal Act, 2001
Court of Revision - Greenlees Drain
The Court of Revision for the Greenlees Drain meets Wednesday, July 13, 2022 at 6:00 PM in Council Chambers to hear appeals from landowners about the Schedule of Assessment in the Engineer's Report dated May 18, 2022. The agenda states no written appeals were submitted by the appeal date. The Court can alter individual assessments but cannot change the Engineer's Report, and any reduction must be balanced by increases elsewhere so the total stays the same. The Schedule of Assessment totals $222,841.
- Court of Revision hearing on the Greenlees Drain Schedule of Assessment (Engineer's Report dated May 18, 2022)
- No written appeals were submitted by the appeal date
- Total assessment in the Schedule of Assessment: $222,841
- Agricultural lands total $58,280; non-agricultural lands total $1,180; public lands total $163,381
- Public lands include Town of Plympton-Wyoming ($406 waterline, $162,163 Aberarder Line), Eastlink ($406 telephone), and Hydro One ($406 hydro)
Regular Council Meeting
Plympton-Wyoming Council meets July 13, 2022 to adopt prior meeting minutes, receive a police services funding letter, approve drainage collection by-laws, and consider a Trillium Foundation grant application for Lakeshore Road walkability in Camlachie. The agenda is largely routine, with several drainage by-laws and a records management policy up for approval.
- Lambton Group Police Services Board letter on Lambton OPP St. Clair Detachment funding; projected deficit may be considered in the 2023 Budget
- By-law 85 of 2022: Phippen Drain - Niagara Street Branch collection with pro-rata levy
- By-law 87 of 2022: collection for maintenance drains billed from Enniskillen, Sarnia, Warwick, and Lambton Shores
- By-law 88 of 2022: Toronto Street Drain collection with pro-rata levy
- Ontario Trillium Foundation Capital Grant application for Lakeshore Road walkability improvements in urban Camlachie
Special Events Committee
The Special Events Committee of Plympton-Wyoming, Ontario meets Thursday, June 30, 2022 at 7:00 PM in Council Chambers. The agenda covers business arising from previous meetings on the Canada Day Celebration Event and a Golf Tournament, plus new business on the committee's financial account and a 2023 sponsorship idea from Chair Vasey. The attached June 2, 2022 minutes show the committee adopted prior minutes, discussed the Canada Day event (seven food vendors confirmed, AGCO application submitted 2022 05 30), and noted an Enbridge funding request was denied.
- Canada Day Celebration Event update (business arising)
- Golf Tournament discussion (business arising)
- New business: Special Events Committee Financial Account (AR/AP)
- New business: 2023 sponsorship idea from Chair Vasey, letting sponsors pick and choose what to support
- Adoption of June 2, 2022 committee meeting minutes
Regular Council Meeting
Plympton-Wyoming Council meets June 29, 2022 to decide on several staff reports and requests. Key votes include accepting a $42,532.00 quote from TKO Industrial Services for watermain line stops on Zone Street and a $25,000.00 quote from Wyoming Tree Services for a sidewalk plow and parks utility vehicle. Council will also consider approving staff work with the Badmen Association Group on a Badfest II concert in Lakeshore Park, and declaring former Niagara Street cul-de-sac lands surplus. A closed session is scheduled for litigation matters under Section 239(2)(e).
- Quote from TKO Industrial Services for $42,532.00 plus HST for line stops on Zone Street watermain accepted
- Quote from Wyoming Tree Services for $25,000.00 without HST for sidewalk plow and parks RTV accepted
- By-law 82 of 2022 for Niagara Street West Extension closure of former cul-de-sac
- Declaration of surplus lands for Parts 4 and 5 Plan 25R-11055 (former Niagara Street cul-de-sac)
- Badfest II concert in Lakeshore Park with Badmen Association Group, Camlachie Athletic Association, and Huron Shores Optimist
Planning Council Meeting
Plympton-Wyoming Planning Council is meeting Monday, June 27, 2022 at 5:00 PM in Council Chambers. Council will reconsider a defeated May 30 motion and vote on By-law 73 of 2022, which would delegate site plan control approval from Council to the CAO (with the Clerk as alternate) effective July 1, 2022, as required by the Planning Act. Council will also consider a draft letter to Ontario Minister Steve Clark objecting to Bill 109 changes, an extension of a Second House Agreement at 5450 Mandaumin Road, removal of a holding symbol for seven lots at 8156–8168 Hillsboro Road, and a temporary patio encroachment agreement at 639 Broadway Street.
- Reconsideration and vote on By-law 73 of 2022 delegating site plan control to the CAO, effective July 1, 2022
- Draft letter to Minister Steve Clark stating the Town's objections to Bill 109 site plan delegation
- Extension of Second House Agreement at 5450 Mandaumin Road by 6 months, new lapse date December 27, 2022; $5,000.00 security deposit held
- Removal of holding symbol for Hillsboro (7 Lots) at 8156–8168 Hillsboro Road via By-law 81 of 2022
- Temporary Encroachment Agreement for a patio at 639 Broadway Street via By-law 83 of 2022
Water and Sewer Committee Meeting
The Plympton-Wyoming Water and Sewer Committee meets June 27, 2022 to receive payables and consider a staff recommendation to accept a $42,532.00 plus HST quote from TKO Industrial Services for line stops on the Zone Street watermain west of Broadway Street. The committee will also receive the April 28, 2022 Lambton Area Water Supply System (LAWSS) minutes and a May 10, 2022 letter on penalty grace periods requiring staff direction. Several agenda sections — delegations, business arising, by-laws, and new business — list no items.
- Staff report SR-22-114 recommends accepting TKO Industrial Services quote of $42,532.00 plus HST for 6" and 8" line stops on the Zone Street watermain just west of Broadway Street
- Accounts to be received: Water May 2022 $125,710.20 and June 2022 $62,669.73; Sewer May 2022 $87,151.67 and June 2022 $79,031.01
- Letter dated May 10, 2022 regarding grace periods for penalty to be received, with staff to be directed on how to proceed
- LAWSS April 28, 2022 meeting minutes to be received
- Correspondence for information includes the Egremont Road East Watermain Replacement Estimate and the Jacobs April 2022 monthly report
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee meets Monday, June 20, 2022 at 5:00 PM in Council Chambers. The agenda calls for adopting the May 16, 2022 minutes, approving the Fire Department Working Document updated April 2022, and approving payables from May and June 2022. No staff reports, by-laws, correspondence, or new business items are listed; a closed meeting session is scheduled before adjournment.
- Approval of the Plympton-Wyoming Fire Department Working Document - Updated April 2022
- Approval of payables from May 2022 ($12,015.45 listed) and June 2022 ($13,710.16 listed)
- Adoption of May 16, 2022 Fire Executive Committee minutes, with closed-session minutes kept confidential under the Municipal Freedom of Information and Protection of Privacy Act
- Adjournment until Monday, July 18, 2022 at 5:00 p.m. or the Call of the Chair
- Closed meeting session listed with no details provided
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee meets Thursday, June 16, 2022 at 6:30 PM in Council Chambers. The committee will receive April and May 2022 parks payables, adopt its May 19, 2022 minutes, and hear committee reports on parks including McKay Park, Camlachie Ball Parks, and the Wyoming Trail. Two correspondence items are on the agenda: a Lioness Club duck race proposal and a Badfest II music festival proposal, both of which the committee may forward to Council or direct staff to coordinate.
- Lioness Club proposes a first annual Duck Race on Monday, September 5, 2022 at 4 pm at McKay Park pool, with tickets at $2 per duck or 3 for $5, contingent on the town absorbing pool operating costs
- Badfest II proposal from the Bad Men Association for a 1-day outdoor music festival at Lakeshore Park/Camlachie Community Centre, date TBD August 13 or September 3, 2022, with approx. 1500 attendees and projected $20,000 in ticket revenue
- April 2022 parks payables total $3,578.82; May 2022 parks payables total $23,968.50
- Adoption of May 19, 2022 regular meeting minutes, with closed session minutes kept confidential under the Municipal Freedom of Information and Protection of Privacy
- Committee reports scheduled for Lakeshore ROWs, Wyoming Tots, Wyoming Ball Parks, McKay Park, Camlachie Ball Parks, Wyoming Trail, Wyoming Soccer Field, and McEwen Park
Committee of Adjustment Meeting
The Committee of Adjustment meets June 14, 2022 at 5:15 PM in Council Chambers to hear three applications: a severance at 3910 Park Street, a minor variance at 6728 Hummingbird Lane, and a minor variance at 0 Oil Heritage Road. The committee will also adopt May 10, 2022 minutes and receive a follow-up on Bill 109, the More Homes for Everyone Act. The July 12, 2022 meeting is cancelled because no complete applications were received, and the next meeting is set for August 9, 2022.
- Severance B-10/22: 3910 Park Street, Nicole Smith agent for William Hornblower, to sever 1,003.4 square metres (10,800.0 square feet)
- Minor variance A-04/22: 6728 Hummingbird Lane, Greg & Donna DeGroot
- Minor variance B-11/22: 0 Oil Heritage Road (Plympton Concession 4 Part Lot 15 & RP 25R10326 Part 3), Michael Schnare agent for 1744458 Ontario Inc
- July 12, 2022 Committee of Adjustment meeting cancelled — no complete applications received
- Bill 109 - More Homes for Everyone Act follow-up from County of Lambton
Consideration Meeting - Greenlees Drain
The Town of Plympton-Wyoming is holding a Consideration Meeting on the Greenlees Drain to discuss the May 18, 2022 drainage report by engineer Mike Gerrits and a provisional by-law. The report recommends replacing two culverts, adding a new access culvert, and preparing new assessment and maintenance schedules at an estimated cost of $222,841. Residents can comment on the report at this meeting; assessment appeals would go to a later Court of Revision.
- Engineer's report by M. Gerrits Consulting Inc. dated May 18, 2022, estimates work at $222,841 including engineering fees and inspection allowance
- Provisional By-law 76 of 2022 for the Greenlees Drain is on the agenda
- Recommended work: replace culverts in W½ Lot 14, Concession 10 and the Aberarder Line centreline structure, and install a new access culvert in E½ Lot 15, Concession 10
- Special benefit assessments proposed under Section 26 against the Town of Plympton-Wyoming, County of Lambton, Hydro One Networks Inc., and Eastlink
- Assessment concerns to be addressed at a Court of Revision, not at this meeting
Regular Council Meeting
Plympton-Wyoming Council meets Wednesday, June 8, 2022 at 5:00 PM in Council Chambers to consider a Comprehensive Fees & User Charges By-law (By-law 79 of 2022) and a Driveway Access License Agreement for 8174 Elmsley Road (By-law 77 of 2022). Council will also vote on a Use of Public Facilities Agreement with Dips Soft Serve for 2022 events on Town property (By-law 78 of 2022), adopt prior meeting minutes, and receive correspondence items A–P. No delegations, accounts, councillors' reports, or closed session items are listed.
- Comprehensive Fees & User Charges By-law 79 of 2022, report by Denny Giles dated June 1, 2022
- Driveway Access License Agreement for 8174 Elmsley Road, By-law 77 of 2022, report by Adam Sobanski dated June 3, 2022
- Use of Public Facilities Agreement with Dips Soft Serve for 2022 events on Town property, By-law 78 of 2022
- Adoption of May 25, 2022 Regular Council and May 30, 2022 Planning Council minutes
- Correspondence items A–P noted as received, including AMO Watchfiles and resolutions from Fort Erie, Kitchener, Chatham-Kent, and others
Special Events Committee
The Special Events Committee of Plympton–Wyoming, Ontario meets Thursday, June 2, 2022 at 7:00 PM in Council Chambers. The agenda covers updates on Picnic in the Park at McKay Park and Lakeshore Park, the Canada Day Celebration Event, a grant/funding request to Enbridge, and new business including a golf tournament proposal and the grand re-opening of Lamrecton Park. The agenda also includes adoption of the May 5, 2022 minutes and a roundtable on future events.
- Canada Day Celebration Event: application submitted to AGCO on 2022-05-30, including a Special Occasion Permit Area Sketch, notification letters to Ontario Provincial Police, Lambton Public Health, and Plympton-Wyoming Fire Services, and a Council resolution for a Municipally Significant Event
- Picnic in the Park updates for McKay Park and Lakeshore Park
- Grant/Funding Request to Enbridge
- New business: Golf Tournament Proposal and Grand Re-Opening of Lamrecton Park
- Adoption of the May 5, 2022 Special Events Committee meeting minutes
Planning Council Meeting
Plympton-Wyoming Planning Council meets Monday, May 30, 2022 at 5:00 PM to consider four staff reports and related by-laws. The main item is a three-dwelling agreement allowing Lisa Moffatt to keep two existing homes at 5570-5592 Camlachie Road while building a replacement dwelling, with a $20,000 security deposit and decommissioning of an unauthorized shared water service. Council will also consider a trailer occupancy agreement at 4890 Forsyth Trail, a by-law delegating site plan control to staff effective July 1, 2022, and removal of a holding symbol on Silver Springs lands east of Wyoming.
- Three Dwelling Agreement at 5570-5592 Camlachie Road (Lisa Moffatt) with $20,000.00 security deposit; By-law 71 of 2022
- Human Occupancy of Trailer Agreement for David and Ann Del Chiaro, 4890 Forsyth Trail, Hillsboro Beach; By-law 72 of 2022
- Site Plan Control delegation from Council to municipal staff effective July 1, 2022; By-law 73 of 2022
- Silver Springs (Final Phase) removal of holding symbol on lands east of Village of Wyoming from Confederation Line to Thames Street; By-law 74 of 2022
- Confirmatory By-law 75 of 2022 for the May 30, 2022 meeting
Wyoming Public Cemetery & Inactive Cemetery Committee TOUR
The Wyoming Public Cemetery & Inactive Cemetery Committee is holding a tour meeting on Thursday, May 26, 2022 at 2:00 PM at various active and inactive cemeteries in the Town of Plympton-Wyoming. The stated purpose is to inspect the Wyoming Public Cemetery and all eleven inactive cemeteries. The agenda also includes review of 2021 cemetery tour observation notes and inactive cemetery maps, with 2022 observation forms left blank. The meeting is scheduled to adjourn until July 14, 2022 at 2:00 pm or the Call of the Chair.
- Tour of Wyoming Public Cemetery and all eleven inactive cemeteries
- Review of 2021 Cemetery Tour Observation Notes (pages 3-7)
- Inactive Cemetery Maps and 2022 Cemetery Tour Checklist Observations (pages 8-19)
- 2021 notes list action items such as removing a dead elm at 3785 Queen Street and trimming lilac bushes at 3604 Churchill Line
- 2022 observation forms for each cemetery are blank, with no observations or action items recorded
Regular Council Meeting
Plympton-Wyoming Council meets May 25, 2022 to pass the final 2022 tax levy by-law, approve a $31,000 engineering proposal for Michigan Line reconstruction, and replace cemetery by-laws. Council will also consider designating three local events as community or municipally significant for alcohol permits, and a request to fence a town alley at 503 Broadway Street.
- By-law 68 of 2022 sets the final 2022 tax levy with 1.25% monthly penalty and interest
- Black Creek Engineering Inc. proposal of $31,000.00 without HST for Michigan Line reconstruction between Mandaumin Road and O'Brien Road
- By-law 67 of 2022 repeals and replaces Inactive Cemetery By-law 66 of 2012 and Wyoming Public Cemetery By-law 25 of 2021
- Fall Fair, Tractor Pull, and Canada Day events proposed for special occasion permit designations
- 503 Broadway Street request to fence a portion of the town alley; YMCA donation request deferred to 2023 budget
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee meets May 19, 2022 to adopt its April 21 minutes, review 2022 Spring Parks Tour comments, and consider a staff report proposing updates to 2022 Wyoming Pool registration rates and programming. The pool report, by Co-Head Lifeguard Allison Hollingsworth dated May 12, 2022, is recommended for endorsement and forwarding to Council for the fees by-law. The agenda also schedules a closed session on employee matters under Section 239(2)(k).
- Staff report SR-22-095 proposes updates to 2022 Wyoming Pool registration rates and programming, to be forwarded to Council for the fees by-law
- Adoption of April 21, 2022 regular and closed meeting minutes
- 2022 Spring Parks Tour comments from committee and staff
- Closed session for employee matters under Section 239(2)(k) of the Municipal Act, 2001
- Next regular meeting set for June 16, 2022 at 6:30 PM
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee meets Monday, May 16, 2022 at 5:00 PM in Council Chambers to adopt April 19, 2022 minutes, approve the April 2022 Fire Department Working Document and May 2022 payables, and receive Joint Health and Safety minutes from the Wyoming Station. New business items include surplus equipment sales results, internet connectivity issues at PWFD stations, and a Bacon Burgers update. The agenda also lists a closed meeting session with no details provided.
- Adoption of April 19, 2022 Fire Executive Committee minutes, with closed-session minutes kept confidential under the Municipal Freedom of Information and Protection of Privacy Act
- Approval of the Plympton-Wyoming Fire Department Working Document updated April 2022
- Approval of May 2022 payables
- Receipt of Joint Health and Safety Committee minutes for the Wyoming Station dated April 20, 2022
- New business: surplus equipment sales results, internet connectivity issues at PWFD stations, and a Bacon Burgers update
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee meets May 12, 2022 to review an updated draft by-law for the Town of Plympton-Wyoming's cemeteries. The draft would repeal By-Law 66 of 2012 and By-law 25 of 2021 and combine rules for the Wyoming Public Cemetery and all 11 inactive cemeteries. The committee will also adopt minutes from its April 14 meeting and discuss a cemetery tour scheduled for May 26. No staff reports or by-laws are listed for decision at this meeting.
- Draft Cemetery By-law 2022 would repeal By-Law 66 of 2012 and By-law 25 of 2021
- Draft by-law covers Wyoming Public Cemetery at 450 Isabella Street and all 11 inactive cemeteries
- Adoption of April 14, 2022 committee minutes
- Cemetery tour scheduled for May 26, 2022
- No staff reports or by-laws listed for decision
SUPPLEMENTARY Regular Council Meeting
Plympton-Wyoming Council is holding a supplementary meeting on Wednesday, May 11, 2022 at 5:00 PM in Council Chambers. The single substantive item is a request from Carla and Matt Olson to use Lakeshore Community Park at 3111 Egremont Road on Sunday, May 15, 2022 from 1-4 p.m. for a 'Meet the Candidate Event' with a food truck and bouncy castle. Council is asked to approve the request and pass By-law 66 of 2022 authorizing an agreement for use of public facilities.
- Request to use Lakeshore Community Park at 3111 Egremont Road on May 15, 2022, 1-4 p.m.
- By-law 66 of 2022: agreement with Carla and Matt Olson for use of public facilities
- Event described as a 'Meet the Candidate Event' with speakers including Carla Olson, MPP Randy Hillier, and Dr. Paul Alexander; estimated 100 attendees
- Agreement requires $2 million insurance naming the Town as additional insured, and an $80.00 administration fee
- Baseball diamond at Lakeshore Community Park excluded from the rental
Regular Council Meeting
Plympton-Wyoming Council meets May 11, 2022 to consider several staff reports on drainage and road works, including tenders for the Waterside Estates Cut-off Drain, King-Bryson Drain, Queen Street reconstruction, and sidewalk removal and replacement. Council will also receive the final draft of the Wastewater Master Plan and a drainage petition for Part Lot 18, Front Concession. A delegation on residential property development and a deferred police services board funding request are also on the agenda.
- Waterside Estates Cut-off Drain tender from Robinson Farm Drainage Limited for $71,451.03 including HST (By-law 63 of 2022)
- King-Bryson Drain tender from Van Bree Drainage and Bulldozing Limited for $59,953.62 including HST (By-law 64 of 2022)
- Queen Street Reconstruction tender from All Seasons Excavating for $383,129.00 without HST (By-law 61 of 2022)
- 2022 Sidewalk Removal and Replacement tender from Royal Crown Construction for $73,301.16 excluding HST (By-law 62 of 2022)
- Wastewater Master Plan final draft from Jacobs recommended for Council endorsement
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment meets Tuesday, May 10, 2022 at 5:15 p.m. in Council Chambers to hold public hearings on four minor variance applications (A-03/22 through A-06/22) and to consider new business. The committee will also adopt minutes from its April 5, 2022 meeting and receive an update on building permit rules for small structures. No decisions on the applications are recorded in this agenda.
- A-03/22: Craig Hall, 3502 London Line — variances for a storage shed 6.81 m (22.33 ft) tall and 202.16 m² (2,176 sq ft) ground floor area in the Agricultural-1 zone
- A-04/22: Greg & Donna DeGroot, 6728 Hummingbird Lane — 2.98 m (9.78 ft) exterior side yard setback variance for a proposed garage
- A-05/22: Wyoming Transportation c/o Paul Sipkens, 515 Front Street — minor variance application
- A-06/22: Mark Wetering & Darlene Coke, 556 London Street — minor variance application
- New business: building permits no longer required for structures under 15 m² (162 ft²), up from the previous 10 m² (108 ft²) threshold, effective immediately
Special Events Committee
Plympton-Wyoming's Special Events Committee meets May 5, 2022 at 7:00 PM in Council Chambers to adopt its April 7 minutes and review updates on the Community Spirit Picnic in the Park events and the Canada Day Celebration. New business includes a request from a local entrepreneur regarding Picnic in the Park, a committee mascot, and the committee's account balance of $9,500.00. The agenda is largely procedural, with no bylaws, contracts, or public hearings listed.
- Picnic in the Park events scheduled for May 14 at McKay Park and May 28 at Lamrecton Park
- Canada Day Celebration event updates and status
- Request from community entrepreneur Ruth Mouzas of Shaped by My Journey to display local artists/vendors at Picnic in the Park
- Special Events Committee account balance reported at $9,500.00
- Discussion of a Special Events Committee mascot and future events roundtable
Regular Council Meeting
Plympton-Wyoming Council meets April 27, 2022 to decide on several staff-recommended contracts, including a $869,963.24 Front Street West reconstruction tender, a $358,730.50 single-axle truck with snow plow, and $54,818.07 in O'Brien Park playground equipment. Council will also hear a delegation from the Huron Shores Optimist Club proposing a community outdoor ice rink in Camlachie, and will consider drainage by-laws and a closed litigation session. Most items are routine approvals of quotes and minutes.
- Front Street West Reconstruction tender from H.E. Construction Inc. for $869,963.24 without HST (By-law 59 of 2022)
- Single axle truck with snow plow package from Carrier Truck Centers Inc. for $358,730.50 without HST
- Playground equipment at O'Brien Park from New World Park Solutions for $54,818.07 without HST
- Lawn care for inactive cemeteries from Valley Lawn Care for $8,745.75 including HST (By-law 55 of 2022)
- Master Fire Plan / Community Risk Assessment tender to Emergency Services Strategy and Solutions Inc. for $31,366.00 without HST (By-law 56 of 2022)
Planning Public Meeting - County of Lambton - Draft Plan Approval Sawmill Creek Phase II & III 25 Apr 2022
The County of Lambton held a public meeting on April 25, 2022, on a draft plan of condominium application (County File No. 38C-21005) by 2694830 Ontario Inc. for 80 townhouse units on 4.00 hectares (9.88 acres) at 3790 Lakeshore Road in Camlachie, next to the Sawmill Creek Golf Course. Staff recommend the report from Sarah Baldwin, Senior Planner, dated April 13, 2022, be received for information; the report says the proposal is consistent with provincial and municipal planning policies. The meeting included a presentation, an overview by the applicant, and discussion; no approval decision is recorded in the agenda. A written submission from Phase 1 condo owners Chris and Rod Richmond raised concerns about the developer's completion of earlier phases.
- Draft plan of condominium application for 80 townhouse units over two phases on 4.00 hectares (9.88 acres) at 3790 Lakeshore Road, Camlachie
- Staff report by Sarah Baldwin dated April 13, 2022 recommends the report be received for information
- Town Public Works says the maximum number of units with wastewater capacity is 43 because the Town's Wastewater Master Plan is not endorsed by Council
- St. Clair Region Conservation Authority requires bridge reconstruction, floodplain/erosion work, and stormwater plans; permitting needed near Errol Creek/McFarlane Drain
- Written submission from Phase 1 condo owners Chris and Rod Richmond raises concerns about unfinished Phase 1 roads, amenities, and the developer's track record
Planning Council Meeting
Plympton-Wyoming Planning Council meets Monday, April 25, 2022 at 5:00 PM in Council Chambers. The main decision is a site plan application from Solalma Investments Limited for one additional self-storage building at 502 Front Street, Wyoming, which would require approving By-law 54 of 2022. Council will also receive a report on reviewing planning application fees and a report on approving access to 4056 Bluepoint Drive from the undeveloped Collingwood Street road allowance. Several agenda sections have no items, and Council is scheduled to move into a closed session about a personal matter.
- Site plan approval for Solalma Investments Limited to build one additional 349 m2 (3,756.7 sf) self-storage building at 502 Front Street, Wyoming; By-law 54 of 2022 would be approved
- Staff report on Review of Planning Application Fees, directing staff to draft a by-law updating fees and to review fees annually
- Staff report on approving access to 4056 Bluepoint Drive from the undeveloped Collingwood Street road allowance for shoreline bluff access
- Site plan securities assessed at $26,021.00; application fee of $100.00 collected
- Closed meeting under Section 239(2)(b) of the Municipal Act, 2001 regarding personal matters about an identifiable individual
Water and Sewer Committee Meeting
The Plympton-Wyoming Water and Sewer Committee is reviewing staff reports on the water meter replacement project and the Wastewater Master Plan. Three vendors bid on the meter project, with the lowest at $1,275,129.28 including HST, which staff say is $200,000 to $600,000 over the $800,000 approved in the 2022 budget. Staff recommend negotiating amended proposals to spread the project over two years, and also recommend forwarding the final draft Wastewater Master Plan to Council for endorsement.
- Water meter RFP bids: Master Meter Canada $1,275,129.28, Neptune Technology Group $1,390,284.42, Wolseley Canada Inc. $1,598,672.62 (with HST)
- 2022 budget for water meter project was $800,000.00; staff say bids are $200,000 to $600,000 over budget
- Staff recommend negotiating amended proposals to extend the project over two calendar years
- Wastewater Master Plan: staff recommend forwarding the final draft to Council for endorsement, following Jacobs' recommendations
- Accounts to be received: Water list $78,377.37 and Sewer list $94,972.73 as of April 2022
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee meets Thursday, April 21, 2022 at 6:30 PM in Council Chambers. The main decision is whether to accept New World Park Solutions' $54,818.07 (without HST) proposal to supply and install new playground equipment at O'Brien Park, following an RFP that drew three bids. The committee will also receive February and March 2022 payables, adopt February 22, 2022 minutes, discuss a May 7, 2022 parks tour, and note correspondence about the Highland Glen Boat Launch. A closed session is scheduled for employee matters and security of the property.
- O'Brien Park playground equipment: New World Park Solutions bid $54,818.07 without HST, against Henderson Recreation Equipment Ltd. at $54,962.87 and Blue Imp Recreational Products at $54,996.00
- 2022 budget for O'Brien Park playground replacement was $60,000.00; proposal with net HST totals $55,782.87
- February 2022 payables of $865.17 and March 2022 payables of $33,451.24, including a $28,250.00 PerfectMind 5-year subscription
- Correspondence on Highland Glen Boat Launch draft minutes, repairs and re-opening staff report, and a temporary lease agreement
- Closed session under Section 239 for employee matters and security of the property
Fire Executive Committee Meeting
Plympton-Wyoming's Fire Executive Committee meets Tuesday, April 19, 2022 at 5:00 PM in Council Chambers to adopt its March 21 minutes, approve the April 2022 Fire Department Working Document and payables, and hear a report on tender results for a Master Fire Plan and Community Risk Assessment. The report recommends awarding the tender to Emergency Services Strategy and Solutions Inc. (ESSSi) at $31,366.00 without HST and forwarding a by-law and agreement to Council. The committee will also receive an update on new and used trucks.
- Tender recommendation: award Master Fire Plan / Community Risk Assessment to Emergency Services Strategy and Solutions Inc. (ESSSi) at $31,366.00 without HST, with a by-law and agreement to go to Council
- Staff report notes the Town would receive 65% funding through the Municipal Modernization Program - Intake 3, leaving a Town share of $10,978.10, with $19,250.00 budgeted in 2022
- Other bids listed: LOOMEX Group at $47,125.00 and Emergency Management Group at $54,886.00
- Approval of the Plympton-Wyoming Fire Department Working Document - Updated April 2022
- Approval of April 2022 payables, which include a $451,050.80 Resqtech Systems Inc. invoice for a Rosenbauer top mount pumper for Camlachie
SUPPLEMENTARY Regular Council Meeting
Plympton-Wyoming council is holding a supplementary regular meeting on Thursday, April 14, 2022 at 5:00 PM in Council Chambers. Council will consider two staff reports: purchasing a used truck for the Fire Chief from Ron Clark Motors, and accepting a $104,830 plus H.S.T. quote from Gordon Marine to repair and re-open the Highland Glen Boat Launch. The boat launch report also asks staff to prepare an agreement for Council's approval and to initiate the required permitting process.
- Fire Chief vehicle: staff directed to purchase a used vehicle from Ron Clark Motors; a 2019 Ford F150 4X4 SuperCrew with about 30,000 km listed at $47,495.00, after Grogan Ford's tendered 2022 F150 at $43,500.00 was delayed
- Highland Glen Boat Launch: Council to accept Gordon Marine quote of $104,830 plus H.S.T.; Babcock Marine and Shoreline Services estimated $350,000–$450,000
- Highland Glen funding: Council dedicated a maximum of $250,000 from the Infrastructure Reserve during 2022 Budget Deliberations
- Highland Glen permits: DFO and MNR approvals may be required; no in-water work until after July 15th due to fish spawning season
- Future boat launch fees: staff preparing estimates for parking trailer fees and possible solar-powered 'Pay and Display' machines, to come to a future council meeting
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee meets Thursday, April 14, 2022 at 2:00 PM in Council Chambers. Members will consider a staff recommendation to accept Valley Lawn Care's quote of $8,745.75 including HST to cut grass at all eleven inactive cemeteries, and to send a by-law and agreement to Council for approval. The agenda also includes verbal updates on the Inactive Cemetery By-law and a bench at South Plympton Cemetery, plus new business on a cemetery tour, Decoration Day, and the Errol Cemetery restoration project.
- Staff report SR-22-072 recommends accepting Valley Lawn Care's $8,745.75 (including HST) quote for lawn care at all 11 inactive cemeteries
- Five contractors bid; Valley Lawn Care was lowest of three bids covering all 11 cemeteries ($8,745.75 vs. $11,187.00 and $12,068.40)
- Report states the accepted quote is $1,000.00 less than the 2022 budgeted amount
- Verbal updates on the Inactive Cemetery By-law and the bench at South Plympton Cemetery
- New business: Cemetery Tour May 26, 2022; Decoration Day June 12, 2022; Errol Cemetery Restoration Project proposed dates
Regular Council Meeting
The Plympton-Wyoming regular council meeting on April 14, 2022 is set to adopt prior meeting minutes, approve March 2022 council remuneration, and receive several staff reports. Council will consider passing by-laws for four drain levies (Errol Road, Reid, Rothwell, and Kernohan-O'Donnell), a temporary lease for Highland Glen Conservation Area, and a proposed election sign by-law. It will also vote on accepting a $117,937.00 quotation for a backhoe loader and on a Façade Improvement Program funding application.
- By-law 50 of 2022: Exemption from Part Lot Control for Silver Springs (2407028 Ontario Inc.), Registered Plan 25R75 Lots 32, 33 and 34
- Quotation from Kucera Group for a Backhoe Loader at $117,937.00 without HST recommended for acceptance
- By-laws 16, 18, 19, and 20 of 2022 imposing pro-rata levies on the Errol Road, Reid, Rothwell, and Kernohan-O'Donnell drains, collectible on the 2022 Tax Roll or debentured over 3 annual payments if over $1000.00
- By-law 51 of 2022 for a temporary lease agreement for Highland Glen Conservation Area
- By-law 52 of 2022: Proposed Election Sign By-law; also a 2022 Municipal Election Update report
Special Events Committee
The Plympton-Wyoming Special Events Committee meets April 7, 2022 to adopt its March 10 minutes and hear a status update on the "Community Spirit - Picnic in the Park" events set for May 14 at McKay Park in Wyoming and May 28 at Lamrecton Park in Camlachie/Lakeshore. Members will also review the committee's Terms of Reference and the Town's Code of Conduct (By-law 17 of 2019). New business includes an email about Canada Day tattoos, a potential partnership opportunity, a municipal grant application for an enclosed utility trailer, and Christmas in the Village - Santa. No decisions are recorded in the agenda itself; the March minutes show the committee elected Mike Vasey as Chair, Brad Burnard as Vice-Chair and Denny Giles as Secretary.
- Status update on "Community Spirit - Picnic in the Park": May 14 at McKay Park, Wyoming and May 28 at Lamrecton Park, Camlachie/Lakeshore
- Review of Special Events Committee Terms of Reference and Town of Plympton-Wyoming Code of Conduct (By-law 17 of 2019)
- New business: email regarding Canada Day Tattoos
- New business: potential partnership opportunity
- New business: municipal grant application for an enclosed utility trailer; Christmas in the Village - Santa
Committee of Adjustment Meeting
The Committee of Adjustment meets April 5, 2022 at 5:15 p.m. in Council Chambers to adopt minutes from its February 8 and 15, 2022 meetings and hear application B-09/22 from Jordan Parker, agent for Marvin and Lori Jennings, at 0 Townsend Line. The agenda also lists a letter from County of Lambton Public Works dated March 16, 2022 and an A-01/22 decision for 5515 Townsend Line. No new business is listed, and the agenda proposes adjourning with the next meeting on May 10, 2022 at 5:15 p.m.
- Consent application B-09/22 by Jordan Parker, agent for Marvin and Lori Jennings, at 0 Townsend Line (Concession 15 East Part Lot 25)
- Letter from County of Lambton Public Works dated March 16, 2022 included with the application
- A-01/22 decision for 5515 Townsend Line listed on the agenda
- Adoption of February 8 and February 15, 2022 Committee of Adjustment minutes
- Proposed adjournment with next meeting May 10, 2022 at 5:15 p.m.
Court of Revision - Phippen Drain, Front St. Branch
The Court of Revision for the Phippen Drain, Front Street Branch meets March 30, 2022 at 6:30 PM in Council Chambers to hear appeals from landowners regarding the Schedule of Assessment only, as set out in the Engineer's Report dated February 10, 2022. The Court cannot change the Engineer's Report; it may alter individual assessments, but the total must remain the same, so any reduction must be balanced by increases elsewhere. A March 10, 2022 engineer's letter proposes raising the outlet assessment for 571 Front Street (Kuchta) from $321 to $645. A decision item would confirm the revised schedule of assessment as submitted by the Engineer on March 10, 2022.
- Court of Revision hearing on the Phippen Drain, Front Street Branch Schedule of Assessment
- Proposed change to 571 Front Street (Kuchta) outlet assessment: from $321 to $645
- Total assessment on the Schedule of Assessment: $115,659
- Public lands total assessment: $91,546; non-agricultural lands total: $24,113
- Decision item to confirm the revised schedule of assessment as submitted by the Engineer on March 10, 2022
Court of Revision - Waterside Estate Cut-Off Drain
The Plympton-Wyoming Court of Revision meets March 30, 2022 at 6:00 PM in Council Chambers to hear appeals from landowners about the Schedule of Assessment for the Waterside Estate Cut-Off Drain, as set out in the Engineer's Report dated January 26, 2022. The Court can alter individual assessments but cannot change the Engineer's Report, and any reduction must be balanced by increases elsewhere so the total stays the same. A proposed decision would confirm the schedule of assessment as contained in the January 26, 2022 Engineer's Report. The agenda lists no appeals or correspondence.
- Court of Revision hearing on the Waterside Estate Cut-Off Drain Schedule of Assessment (Engineer's Report dated January 26, 2022)
- Total assessment listed as $81,812, with Longo Holdings Inc. assessed $81,812 for Pt. Lot 19, Concession FLH
- S. MacKinlay listed for FLH, Pt. Lot 19, Concession FLH & Pt. Lot 7, Con 10 (20.60 hectares) with no dollar amounts shown
- Proposed decision to confirm the schedule of assessment as contained in the Engineer's Report
- No appeals of assessment or correspondence listed on the agenda
Court of Revision - Broadway St. Drain, Front West Branch
The Town of Plympton-Wyoming Court of Revision meets Wednesday, March 30, 2022 at 6:20 PM in Council Chambers to hear appeals from landowners about the Schedule of Assessment for the Broadway Street Drain, Front Street West Branch, as set out in the Engineer's Report dated February 24, 2022. The Court can alter individual assessments but cannot change the Engineer's Report, and the total must stay the same — if one assessment is reduced, others must be increased to balance. A proposed decision on the agenda would confirm the schedule of assessment as contained in the February 24, 2022 Engineer's Report. The agenda also lists a declaration of pecuniary interest, introduction of Council and staff, and adjournment.
- Court of Revision to hear appeals on the Broadway Street Drain, Front Street West Branch Schedule of Assessment (Engineer's Report dated February 24, 2022)
- Proposed decision: confirm the schedule of assessment as contained in the February 24, 2022 Engineer's Report
- Total assessment in the schedule: $108,744 (Non-Agricultural Lands $18,181; Public Lands $90,563)
- Non-agricultural properties assessed include 573 London St. ($3,761), 557 Front St. ($3,804), 548 Front St. ($4,284), 545 Front St. ($4,185), and 578 Broadway St. ($2,147)
- Public lands assessments include Town of Plympton-Wyoming Front Street ($85,006), London Street ($1,378), Broadway Street ($2,182), and County of Lambton Broadway Street ($2,182)
Court of Revision - King Bryson Drain
The Plympton-Wyoming Court of Revision meets Wednesday, March 30, 2022 at 6:10 PM in Council Chambers to hear appeals from landowners about the Schedule of Assessment for the King-Bryson Drain, as set out in the Engineer's Report dated January 25, 2022. The Court can alter individual assessments but cannot change the Engineer's Report, and the total must stay the same — if one assessment is reduced, others must be increased to balance. The agenda includes a proposed decision confirming the schedule of assessment and then adjournment. The schedule totals $70,480 across agricultural lands.
- Court of Revision for the King-Bryson Drain, March 30, 2022, 6:10 PM, Council Chambers
- Purpose limited to hearing appeals on the Schedule of Assessment only; Court cannot change the Engineer's Report
- Total assessment must remain the same even if individual assessments are altered
- Schedule of Assessment (January 25, 2022) totals $70,480 for agricultural lands
- Proposed decision: confirm the schedule of assessment as contained in the Engineer's Report dated January 25, 2022
Regular Council Meeting
Plympton-Wyoming Council meets March 30, 2022 to consider a delegation on the closed Highland Glen boat ramp and a LAWSS presentation on $135 million in capital projects. Council will also decide on several drainage works, a West Nile virus larviciding authorization, and go into closed session on land acquisition and municipal property security. Routine items include minutes, accounts, and correspondence.
- LAWSS delegation on $135 million in capital projects; Town's share approximately 5.5% of one-third over 20 years
- Highland Glen boat ramp delegation by Brian Lofgren; ramp closed since 2020 due to safety concerns
- McGrail Drain open ditch maintenance quote from Bruce Poland & Sons Trucking Inc. for $25,930.00 excluding HST
- Errol Road Branch Drain tender from McNally Excavating for $56,443.50 including HST and By-law 45 of 2022
- By-law 46 of 2022 collection for South Branch and Branch A – MacKinlay Drain No. 2
Planning Council Meeting
The Plympton-Wyoming Planning Council meets Monday, March 28, 2022 at 5:00 PM in Council Chambers to consider several planning matters. Council will vote on by-laws removing holding symbols and approving a site plan and subdivision agreement for residential and event-venue developments. A delegation from Chris and Sandra Perkins of Lot 59 Bluepoint Drive will discuss St. Clair Conservation Authority requirements affecting their property. Council will also receive correspondence and may move into a closed session for litigation and personal matters.
- By-law 40 of 2022: removal of holding symbol for Crescent Hill Acres Ltd. at 5223 Douglas Line (south side of Douglas Line, west of Uttoxeter Road)
- By-law 41 of 2022: site plan approval for Crescent Hill Acres Limited at 5223 Douglas Line for an event venue and short-term rental
- By-law 42 of 2022: removal of holding symbol for Longo Holdings Limited (south of Queen Street, east of Fleming Road)
- By-law 43 and 44 of 2022: subdivision agreement and removal of holding symbol for Errol Woods Inc. at 3476 Lakeshore Road (NW corner of Fleming Road & Lakeshore Road)
- By-law 47 of 2022: request to amend subdivision agreement Clause 4 phasing for Allan Developments
Water and Sewer Committee Meeting
The Plympton-Wyoming Water and Sewer Committee is meeting to consider a request from the Lambton Area Water Supply System (LAWSS) to support a joint funding application for $135 million in capital projects. The committee would also commit the town's roughly 5.5% share of one-third of that amount over 20 years. Other agenda items include routine accounts, 2021 drinking water and wastewater reports, and a meter reading dispute letter.
- LAWSS General Manager Clinton Harper presents $135 million in capital projects for pipeline redundancy, infrastructure renewal, and growth
- Town asked to commit approximately 5.5% of 1/3 of $135 million over 20 years for LAWSS capital projects
- Accounts to be received: Water February 2022 $60,075.37; Water March 2022 $68,843.18; Sewer February 2022 $43,740.32; Sewer March 2022 $54,807.92
- 2021 Drinking Water Reports and 2021 Wastewater System Reports from Director of Public Works Adam Sobanski
- Meter Reading Dispute Letter report by Kailyn King, Executive Assistant - Finance, seeking committee direction
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee meets Monday, March 21, 2022 at 5:00 PM in Council Chambers to adopt February 7 minutes, approve the fire department's March 14 working document and February/March payables, and consider a staff report on a Driver Certification Program with the Ministry of Transportation. The committee will also receive a letter to the Ontario Association of Fire Chiefs on new firefighter training requirements, plus verbal updates on new trucks and first aid and a presentation on Ontario firefighter certification. A closed meeting session is listed with no details provided in the agenda.
- Staff report SR-22-051: committee to decide whether staff investigate a Driver Certification Program Agreement with the Ministry of Transportation for commercial driver's licence training and testing; investigation/education cost listed at $750.00
- Payables for February 2022 ($27,273.61) and March 2022 ($7,840.44) up for approval, including $11,631.72 to Broadway Service for Rescue 6 turbo charger and heater solenoid work
- Working Document updated March 14, 2022 up for approval
- Letter from Chief Thompson to the Ontario Association of Fire Chiefs on new training requirements for all firefighters noted as received
- Verbal updates on new trucks and first aid, and a presentation on Ontario certification update
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee meets Thursday, March 10, 2022 at 2:00 PM in Council Chambers. The committee will receive minutes from its February 10, 2022 meeting and discuss a bench request from Marylou Goodacre, inactive cemetery grass-cutting contracts, and Inactive Cemetery By-law 66 of 2012. No delegations, accounts, staff reports, by-laws, correspondence, new business, or closed session items are listed.
- Bench request from Marylou Goodacre (pages 8-21)
- Inactive Cemetery Grass Cutting Contracts — staff report SR-21-121 on equipment, training, and costs (pages 22-29)
- Inactive Cemetery By-law 66 of 2012 under review
- Adoption of February 10, 2022 meeting minutes
- Adjournment until Thursday, April 14, 2022 or the Call of the Chair
Special Events Committee
The Special Events Committee meets March 10, 2022 to adopt its February 10 minutes, elect executive officers, and receive the Town's Terms of Reference and Code of Conduct (By-law 17 of 2019). Members will also discuss a committee Facebook page and plans for Community Party/Picnic in the Park events on May 14 at McKay Park in Wyoming and May 28 at Lamrecton Family Park in Camlachie/Lakeshore. The agenda is largely procedural; no contracts, fee changes, or rezonings are listed.
- Election of committee Chair, Vice-Chair and Secretary
- Receipt of Terms of Reference and Code of Conduct (By-law 17 of 2019) with signed policy receipt forms
- Roundtable discussion on special events
- Discussion of a Special Events Committee Facebook page
- Community Party/Picnic in the Park: May 14 at McKay Park, Wyoming; May 28 at Lamrecton Family Park, Camlachie/Lakeshore
Plympton-Wyoming Tree Committee
The Plympton-Wyoming Tree Committee meets on March 9, 2022 to review reports on tree planting and removal matters. Agenda items include a planting proposal for the Dwyane Smith property at 5648 Churchill Line, a Blue Point planting update, tree removal at McKay Park, the Lamrecton Park Memorial Trail, and possible future planting locations. The attached planting proposal for 5648 Churchill Line describes roughly 1,550 trees across about 41.31 hectares, including silver maple, sycamore, oak, walnut, hickory, poplar clones, Norway spruce, white pine, and red cedar. No decisions or votes are recorded in the agenda text; most sections are listed without detail.
- Tree planting proposal for the Dwyane Smith property at 5648 Churchill Line, Wyoming, ON (Lot 27 Con. 1)
- Blue Point Planting Update
- McKay Park Tree Removal
- Lamrecton Park Memorial Trail
- Possible Tree Planting Locations
Consideration Meeting - Broadway St. Drain, Front St. West Branch
The Town of Plympton-Wyoming is holding a Consideration Meeting on the proposed Broadway Street Drain - Front Street West Branch, based on a February 24, 2022 drainage report by M. Gerrits Consulting Inc. The meeting covers the engineering report, a presentation for or against it, and Provisional By-law 37 of 2022. The report proposes a new branch drain along Front Street tied to the town's Front Street reconstruction, with an estimated cost of $113,304. Assessment concerns are directed to a later Court of Revision.
- Provisional By-law 37 of 2022 for the Broadway St Drain - Front West Branch
- Drainage report by M. Gerrits Consulting Inc. dated February 24, 2022, covering a 114m branch along Front Street
- Estimate of Cost: $113,304, including engineering fees but excluding construction inspection
- Benefit assessment of $2,066 to all private properties abutting the drain; $292 special benefit assessment for 548 Front Street
- Report notes typical assessments of $2,000 to $4,500 per property for similar projects
SUPPLEMENTARY Regular Council Meeting
Plympton-Wyoming council is holding a supplementary regular meeting on Wednesday, March 9, 2022 at 5:00 PM in Council Chambers. The agenda's only substantive item is correspondence from the Lambton Group Police Services Board asking member municipalities to consider contributing part of their provincial COVID-19 relief funding toward the board's unbudgeted cleaning costs at the Forest and Corunna ESO offices. A suggested motion would have council receive the request and direct staff on how to proceed; no decision is recorded in the agenda itself.
- Lambton Group Police Services Board letter dated March 6, 2022 requests COVID-19 relief funding contributions from its member municipalities
- Board says extra OPP-mandated cleaning at the Forest and Corunna ESO offices was paid by the board, not the OPP (the Petrolia Detachment's cleaning is paid directly by the OPP)
- Suggested motion: that Council receive the request and direct staff on how to proceed
- No dollar amount is specified in the request
Consideration Meeting - Phippen Drain, Front St. Branch
The Town of Plympton-Wyoming is holding a consideration meeting on a drainage report by M. Gerrits Consulting Inc. dated February 10, 2022, for the Phippen Drain - Front Street Branch. The proposed work extends a branch drain 131m east along Front Street from the Phippen Drain, tied to the Town's reconstruction of Front Street between London Street and the Phippen Drain. Council will hear a summary of the engineering report, take presentations for or against it, and consider Provisional By-law 38 of 2022. Assessment concerns are directed to a later Court of Revision.
- Provisional By-law 38 of 2022 for the Phippen Drain Front St Branch
- Drainage report by M. Gerrits Consulting Inc. dated February 10, 2022, prepared under Section 4 of the Drainage Act
- Estimated cost of $115,659, including engineering fees but excluding construction inspection
- Benefit assessment of $2,066 to each private property abutting the drain, including a storm service connection
- Public lands assessment of $87,724 to the Town of Plympton-Wyoming for Front St.
Regular Council Meeting
Plympton-Wyoming Council meets March 9, 2022 to consider several staff reports and contracts, including gravel road resurfacing, a half-ton truck purchase, and 2022 dust control services. Council will also decide on an all-way stop at Frances Street and Clarence Street, a temporary monitoring well in Lakeshore Park, and a 2022 interim tax levy by-law. A closed session is scheduled for personal and litigation matters.
- Tender from Southwestern Sales Corporation Ltd. for Granular M at $25.80 per tonne excluding HST for gravel road resurfacing
- Quote from Ron Clark Motors for one half-ton truck at $42,079.00 without HST
- Bid from Den-Mar Brines Limited at $47,882.50 excluding HST for 2022 dust control services
- Staff directed to make Frances Street and Clarence Street an all-way stop
- By-law 36 of 2022 for 2022 interim tax levy with 1.25 percent monthly penalty and interest on taxes in default
Consideration Meeting - King Bryson Drain
The Town of Plympton-Wyoming Council is holding a Consideration Meeting on the King-Bryson Drain to discuss the January 25, 2022 drainage report by Josh Warner, P. Eng. of R. Dobbin Engineering. Council will hear a summary of the engineering report, receive presentations for or against it, and consider By-law 32 of 2022 to provide for the drainage works. The meeting also includes an explanation of the appeal process.
- By-law 32 of 2022 to authorize the King-Bryson Drain works and allow the Mayor and Clerk to sign it
- Engineer's report recommends replacing the drain from a new outlet into the McDonald Drain to the west limit of the E Pt. of Lot 16, Concession 3
- Estimated cost of $70,480.00, including $10,030 engineering and $5,250 in allowances
- Schedule of Assessment totals $70,480, with the largest single assessment of $20,454 to 411593 Ont. Ltd. (Roll 10-373)
- Existing King-Bryson Drain (2009 and 1919) to be abandoned in its entirety upon substantial completion
Consideration Meeting - Waterside Estate Cut-Off Drain
The Town of Plympton-Wyoming is holding a Consideration Meeting on a January 26, 2022 drainage report by Josh Warner, P. Eng. of R. Dobbin Engineering Inc. for the Waterside Estate Cut-Off Drain and the abandonment of MacKinlay Drain No. 2 (1972). Council is to receive the engineering report, hear presentations for and against it, and consider By-law 31 of 2022 providing for the drainage works. The report estimates the work at $81,812 and assesses the full cost to Longo Holdings Inc. (Roll Number 20-252), with the MacKinlay Drain No. 2 (1972) to be abandoned.
- By-law 31 of 2022 to provide for the Waterside Estate Cut-Off Drain, with first and second readings proposed for February 23, 2022
- Engineer's estimate of cost: $81,812 including engineering, SCRCA fee and non-recoverable HST
- Full estimated cost assessed to Longo Holdings Inc. (Roll Number 20-252); S. MacKinlay (Roll Number 20-252-50) assessed $550 for benefit and outlet
- MacKinlay Drain No. 2 (1972) recommended to be abandoned and no longer maintained by the Town
- Allowances of $4,650 total: $3,990 to S. MacKinlay and $660 to Longo Holdings Inc. for right-of-way and damages
Regular Council Meeting
Plympton-Wyoming Council is meeting on February 23, 2022 to consider several staff reports, by-laws, and committee minutes. Key decisions include accepting a $204,343.55 tender from GM Construction for the DeFrieze-Delmage Drain, a $30,000 five-year contract with PerfectMind Inc. for parks and recreation booking software, and a $61,400 quote from SCG Flowmetrix for wastewater flow monitoring. Council will also consider drainage by-laws affecting ratepayers on several drains and go into a closed session for land acquisition and personal matters.
- DeFrieze-Delmage Drain tender from GM Construction for $204,343.55 including HST
- PerfectMind Inc. electronic booking program for Parks and Recreation for $30,000 excluding HST over five years
- SCG Flowmetrix quote for wastewater flow monitoring at $61,400 excluding HST
- Drainage by-laws for Paul Park Drain, Trusler Branch Drain No. 1, Barnes Drain, Pascoe O'Brien Drain, and Pearson Drain with pro-rata levies on ratepayers
- Closed session for proposed land acquisition or disposition and personal matters about an identifiable individual
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee meets Tuesday, February 22, 2022 at 6:00 PM in Council Chambers to review a staff recommendation to accept a $30,000.00 (excluding HST) five-year proposal from PerfectMind Inc. for an electronic booking program. The committee will also receive November 2021 through January 2022 payables, adopt minutes from its November 18, 2021 meeting, and discuss a Spring Parks Flyer and an additional committee member. The agenda includes no by-laws, no delegations, and no closed session items.
- Staff report SR-22-031 recommends accepting PerfectMind Inc.'s proposal for $30,000.00 excluding HST over a five-year term for parks and recreation booking software
- Accounts to be received: Parks Payables for November 2021, December 2021, and January 2022
- Adoption of the November 18, 2021 regular meeting minutes
- Discussion of an additional Parks Committee Member under business arising from previous meetings
- Committee to suggest content for the Spring Parks Flyer; grass cutting RFQ and approved 2022 Parks Budget noted as information items
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment meets Feb 15, 2022 at 5:15 p.m. via GoToMeeting to hold public hearings on two minor variance applications. A-01/22 seeks three variances for an addition under construction at 5515 Townsend Line, where a Stop Work Order and Order to Comply were issued Nov 25, 2021. B-02/22 through B-08/22 concern 0 Isabella Street, Con 1 Pt Lot 16. The agenda also includes a proposed adjournment setting the next meeting for April 5, 2022 at 5:15 p.m.
- Minor variance A-01/22: Jordan Parker, agent for Philip Kropf, 5515 Townsend Line — front yard setback variance of 0.66 m (2.15 ft), interior side yard setback variance of 2.1 m (6.9 ft), and eaves encroachment variance of 0.13 m (0.43 ft)
- Staff report notes a Stop Work Order and Order to Comply issued and posted onsite Nov 25, 2021 for the addition under construction
- Staff report says the interior side yard and eaves variances are not considered minor and contradict the Official Plan and Zoning By-law; front yard variance is considered minor
- A letter of complaint was received about the reduced interior side yard setback, citing farm/non-farm conflicts; legal discussions are underway for a potential lot line adjustment of up to 9.1 m (30 ft)
- Minor variance applications B-02/22 to B-08/22 by 2798847 Ontario Ltd. for 0 Isabella Street, Con 1 Pt Lot 16 RP 25R6289; Part 12 Pt Part 1
Planning Council Meeting
Plympton-Wyoming Planning Council is meeting on February 14, 2022 to decide on a subdivision agreement with Longo Holdings Inc. for a 104-unit single detached dwelling development on Fleming Road, south of Queen Street. Council will also vote on a part lot control exemption for Silver Springs (VanderMolen Homes Inc.) and on street names for Phase 1 of the Longo development. Most other agenda items are procedural or have no items.
- Subdivision Agreement with Longo Holdings Inc. (County File No. 38T-19004) for 104 single detached dwellings on Fleming Road; Phase 1 is 44 lots; By-law 12 of 2022 to be passed
- Parkland dedication for Phase 1: $19,945 now, remaining $26,554 deferred; Letter of Credit of $1,054,672.58; development charges of $478,764 anticipated for Phase 1
- Payment of $63,956.94 made toward the intersection upgrade of Lakeshore Road and Fleming Road
- By-law 26 of 2022: Exemption from Part Lot Control for Silver Springs (VanderMolen Homes Inc.), Registered Plan 25M-75 Lots 29, 30 and 31
- Street naming for Longo Holdings Inc. Phase 1: proposed names Shoreside Drive and Sante Drive
Special Events Committee
The Special Events Committee is holding its regular meeting on February 10, 2022, in Council Chambers. The agenda includes adopting minutes from the January 13, 2022 meeting, receiving a correspondence item about a truck and tractor 50-50 draw, and a round table discussion on new and existing community events. The committee will also discuss committee positions. No delegations, reports, or business arising from previous meetings are listed.
- Round table discussion on new/proposed special events and expanding existing events
- Annual events discussed: Town-wide Yard Sales (June 19, 2022), Wyoming Truck and Tractor Pull (potentially August 27 or 28, 2022), Wyoming Fall Fair (September 17, 2022), Christmas In The Village (first weekend in December), Camlachie Optimists Christmas
- Correspondence item 'A' regarding a PW Truck and Tractor 50-50 draw to be received
- Adoption of January 13, 2022 meeting minutes
- Discussion of committee positions
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee meets Thursday, February 10, 2022 at 2:00 PM in Council Chambers to adopt minutes from September 9 and October 25, 2021, review the 2022 cemetery cleanup list and 2022 meeting dates, and receive a 2021 cemetery update report. The committee will also consider correspondence from Mary Lou Goodacre requesting a memorial bench at South Plympton Cemetery, with a proposed motion to support the Town's current Memorial Bench Policy and direct staff to advise her on the process. No by-laws, accounts, delegations, or closed session items are listed on the agenda.
- 2022 Wyoming Public Cemetery Clean-Up List (Flower Cleanup List 2022)
- 2022 meeting dates set, including May 26 Inactive Cemetery Tour and June 12 Decoration Day
- Staff report SR-22-019: 2021 Wyoming Public Cemetery Update by Rebecca Vandenberk, dated January 21, 2022
- Correspondence from Mary Lou Goodacre requesting a memorial bench at South Plympton Cemetery; proposed motion supports the current Town of Plympton-Wyoming Memorial Bench Policy
- Adoption of September 9, 2021 and October 25, 2021 committee meeting minutes
Regular Council Meeting
Plympton-Wyoming Council meets February 9, 2022 to consider several staff recommendations, including awarding a $680,411.95 contract (with HST) to Birnam Excavating for the Hillcrest Slope Reconstruction and Bonnie Doon Creek Drain project. Council will also consider two open ditch drain maintenance quotes, a by-law to rescind the pheasant and rabbit hunting licensing by-law, and a transfer payment agreement for a fire master plan. Several items are procedural, including adopting prior meeting minutes and a confirmatory by-law.
- Tender from Birnam Excavating for $680,411.95 with HST for Hillcrest Slope Reconstruction and Bonnie Doon Creek Drain, with By-Law 14 of 2022
- Quote from Bruce Poland & Sons Trucking Inc. for $36,740.00 excluding HST for Parker Creek Drain open ditch maintenance
- Quote from JLH Excavating for $39,694.00 excluding HST for Noble Wilson Drain open ditch maintenance
- By-law 24 of 2022 to rescind By-law 94 of 2006 (licensing to hunt ring-necked pheasants and rabbits), supported by MNDMNRF
- By-Law 15 of 2022 to execute a Transfer Payment Agreement for a Risk Assessment/Fire Master Plan and Municipal Modernization Program
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment meets on February 8, 2022 to hold public hearings on two severance applications and to consider 2022 meeting date changes. The committee will also adopt minutes from its December 14, 2021 meeting. No decisions are recorded in this agenda; the applications are scheduled for public hearings.
- Severance B-01/22: James Carpento, agent for 2160512 Ontario Inc, requests consent to sever about 1,186.5 square metres (12,771.4 sq ft) at 6704 Camlachie Road / 3911 Warehouse Street; staff recommend approval with a condition that each lot have separate storm, sanitary and water connections
- Severance B-14/21: Katryna Vergis-Mayo, agent for Canadian National Railway, requests consent to sever about 2,992 square metres (32,205 sq ft) at 0 Main Street, Part of Lot 6, Concession 2, to be merged with 510 Main Street; previously deferred
- Correspondence from McCallum, owner of 510 Main Street, listed for the B-14/21 hearing
- New business: proposed 2022 Committee of Adjustment meeting date changes to April 5 and November 22
- Recommended reading includes OACA Bill 13 Supporting People & Businesses Act, 2021, a County of Lambton memo on Planning Act changes effective January 1, 2022, and a January 24, 2022 staff report on land division policies
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee meets Monday, February 7, 2022 at 5:00 PM in Council Chambers to adopt prior meeting minutes, approve the fire department's updated working document and December 2021/January 2022 payables, and consider a HAZMAT response agreement with the Petrolia North Enniskillen Fire Department. The committee will also hear an update on provincial firefighter certification requirements and move into a closed session on a personal matter under Section 239(2)(b) of the Municipal Act, 2001. No by-laws or action-required correspondence are listed.
- HAZMAT response agreement with Petrolia North Enniskillen Fire Department (staff report SR-22-020, dated January 25, 2022) recommended to Council for approval
- Approval of December 2021 and January 2022 payables
- Adoption of December 13, 2021 and January 17, 2022 committee minutes, with in-camera minutes kept confidential
- Update on provincial certification requirements for firefighters as reported through AMO
- Closed session under Section 239(2)(b) on personal matters about an identifiable individual
Court of Revision - Errol Road Branch Drain
The Plympton-Wyoming Court of Revision meets January 26, 2022 to hear appeals from landowners about the Schedule of Assessment for the Errol Road Branch Drain, based on the Engineer's Report dated November 15, 2021. The Court can alter individual assessments but cannot change the Engineer's Report, and the total assessment must stay the same. This is the second meeting on the drain; the first, on January 12, 2022, was deferred so appellant Mark Guthrie could speak to his appeal. The agenda lists one appeal, from Mark Guthrie, disputing his assessment costs.
- One appeal filed: Mark Guthrie, Errol Road Branch Drain assessment costs disapproval
- Total drain assessment is $93,851, split $57,173 agricultural and $36,678 non-agricultural
- Court of Revision may alter individual assessments but the total must remain the same
- Revised Dec 10, 2021 report updates watershed boundary on Nauta lands and landowner information for Eton Court Development and C. Odolphy lands
- First Court of Revision meeting on Jan 12, 2022 was deferred to allow appellant Mr. Guthrie to speak
Budget Consideration Meeting and Regular Council Meeting
Plympton-Wyoming Council is holding a budget consideration and regular meeting on January 26, 2022. The main item is a revised 2022 Draft Budget, carried forward from the January 19 special meeting, with a motion to approve it as presented (Option A) and to pass By-law 2 of 2022 setting water and wastewater rates. Council is also set to receive several staff reports, pass a drainage by-law, and hold a closed session on a personal matter.
- 2022 Draft Budget revised as directed at the January 19, 2022 Special Council Meeting, proposed for approval as Option A
- By-law 2 of 2022 to establish water and wastewater rates, proposed to be read three times and passed
- Staff report on applying to Hydro One's Energizing Life Community Fund for safety netting at Canton Park
- Staff report on 2022 Municipal Election key dates and a revised 2022 Council and Committee Calendar
- Proposed 10% discount on Old Plympton Township Hall rental fees for bookings that commit to and pay for ten rentals at once
Water and Sewer Committee Meeting
The Plympton-Wyoming Water and Sewer Committee meets Monday, January 24, 2022 at 2:00 PM in Council Chambers to receive its November 29, 2021 minutes and accounts, and to receive a staff report on the 2021-2022 Ministry of the Environment, Conservation and Parks (MOECP) inspection of the Town's drinking water distribution system. The inspection, conducted October 5 to December 16, 2021, found three instances of non-compliance and gave a final grade of 90.62%. The committee will also move into a closed session under Section 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual. No delegations, by-laws, or new business items are listed.
- Accounts to be received: Water list November 2021 $125,294.62; Water list December 2021 $75,519.81; Sewer list November 2021 $49,042.36; Sewer list December 2021 $93,199.17
- Staff report SR-22-007 by Adam Sobanski, Director of Public Works, dated January 12, 2022, on the Plympton-Wyoming Distribution System 2021-2022 MOECP Inspection
- MOECP inspection found three non-compliance items, including a new watermain at the Bluecoast Horizon Subdivision not disinfected per AWWA C651 and Ontario's 2020 Watermain Disinfection Procedure; final grade 90.62%
- Correspondence for routine receipt includes notice of amendments to Ontario's drinking water and wastewater operator certification regulations, the Minister's Annual Report on Drinking Water 2021, and October, November, and December 2021 operations reports
- Closed session under Section 239(2)(b) of the Municipal Act, 2001 regarding personal matters about an identifiable individual
SUPPLEMENTARY Planning Council Meeting
Plympton-Wyoming Planning Council is meeting on January 24, 2022 to consider a subdivision agreement with Longo Holdings Inc. for a 104 single-detached dwelling development on Fleming Road, between Queen Street and Egremont Road. The agreement, if approved, would authorize By-law 12 of 2022 and allow the Mayor and Clerk to sign it. The development will be registered in phases, with Phase 1 consisting of 44 residential lots and later phases deferred due to servicing capacity limits.
- Subdivision agreement for Longo Holdings Inc., County File No. 38T-19004, for 104 single-detached dwellings on Fleming Road
- Phase 1: 44 residential lots; remaining phases deferred until servicing capacity is available
- Parkland dedication: $19,945 for Phase 1 now, $26,554 deferred for later phases
- Letter of Credit of $920,361.31 provided as security for Phase 1 works
- Development charges of $478,764 anticipated for Phase 1, assessed at building permit stage
Planning Council Meeting
Plympton-Wyoming's Planning Council meets Monday, January 24, 2022 at 5:00 PM in Council Chambers to receive four staff reports from Senior Planner Sarah Baldwin. Council will decide whether to direct staff to use Option 2 (a firm maximum of three lots) for all consent applications going forward, and whether to approve By-law 11 of 2022 (exempting Silver Springs/Parry Homes Inc. lots from part lot control) and By-law 118 of 2021 (revised wind turbine regulations). Two other reports — on the St. Clair Region Conservation Authority transition plan and land division policy background — are recommended for receipt only.
- Land division policy: staff recommend Option 2, a firm maximum of 3 lots per consent application; report notes $500.00 per-lot consent fees and $4500.00 per development agreement, with $8000.00 potentially forgone
- By-law 11 of 2022: exemption from Part Lot Control for Silver Springs (Parry Homes Inc.), Registered Plan 25M75 Lots 26, 27 and 28, County of Lambton File No. 38T-07003
- By-law 118 of 2021: revised Zoning By-law Amendment for wind turbine regulations
- SCRCA transition plan under Bill 229: MOUs with member municipalities must be finalized by January 1, 2024; inventory of programs and services due February 28, 2022
- Correspondence items a-f noted as received, including City of Sarnia industrial subdivision application SD3-2021 and OPA/ZBA at 1244 Exmouth St
Special Council Meeting - Budget 19 Jan 2022
Plympton–Wyoming Council held a special meeting on January 19, 2022 to consider the 2022 Draft Budget. Staff recommended Option A, a 4.0% net levy increase ($357,608) on total expenditures of $24,069,869, which would add $26.22 to the annual town tax on a residential property assessed at $100,000. Council was also asked to pass By-law 2 of 2022 setting water and wastewater rates, and By-law 10 of 2022 confirming the meeting's resolutions. The agenda lists five levy options (A through E), from 4.0% down to 0% and up to 72.5%.
- Option A (staff-recommended): 4.0% levy increase, $357,608 net levy, $26.22/year on a $100,000 residential assessment
- By-law 2 of 2022 to establish water and wastewater rates, to be read three times and passed
- 2022 capital highlights include Hillcrest Road Slope Reinforcement ($700,000 OCIF-funded), Queen Street Reconstruction from Fleming Road to Windcliff Lane ($400,000), and Plympton Street and Front Street West Reconstruction ($320,000)
- Budget uses $5,708,632 from reserves, including $1,557,693 from Water and Sewer Reserves and $1,100,000 from the Public Works Building Reserve
- OPP policing cost down $3,489 (0.31%); St. Clair Region Conservation Authority requisition up 12.5% to $75,926
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee is scheduled to meet Monday, January 17, 2022 at 5:00 p.m. in Council Chambers, with options to attend by GoToMeeting or phone. Most agenda sections — minutes, business arising, accounts, staff reports, by-laws, and correspondence — list no items. The committee is set to discuss five new business topics and then move into a closed session under the Municipal Act, 2001 before adjourning to its next regular meeting on February 7, 2022.
- New business: Boat
- New business: Camlachie Truck Repairs/Maintenance
- New business: COVID-19 Update on Firefighters
- New business: New apparatus update and delivery
- Closed session under Section 239(2)(b) personal matters and 239(2)(k) legal agreement
Special Events Committee
The Special Events Committee of Plympton-Wyoming, Ontario meets on January 13, 2022 to formally organize itself. The agenda includes introductions of committee members, a by-law (No. 7 of 2022) that appoints committee members, and new business covering committee expectations, duties, and the election of a Chair, Vice Chair, and Secretary. The meeting is scheduled for 7:00 PM in Council Chambers and virtually via GoToMeeting.
- By-law No. 7 of 2022 - Organizational By-law formally organizing the Special Events Committee with appointees
- Election of Chair, Vice Chair and Secretary
- Committee members to introduce themselves and provide brief bios
- Discussion of committee expectations and duties
- Next meeting date and meeting frequency to be set
Douglas Line Drain - Meeting to Consider Tender Results
The Town of Plympton-Wyoming Council is holding a statutory meeting under the Drainage Act to consider tender results for the Douglas Line Drain project. Council will hear ratepayer comments and petitioners may remove their names from the petition. A staff report recommends awarding the tender to JLH Excavating Inc. for $154,402.00 excluding HST and approving By-law 8 of 2022.
- Tender award to JLH Excavating Inc. for $154,402.00 excluding HST
- By-law 8 of 2022 to authorize an agreement with JLH Excavating Inc.
- Four bids received; JLH Excavating Inc. bid $157,119.48 including non-rebateable HST
- Revised assessment schedule for Douglas Line Drain projected final assessments (for illustration only)
- Statutory meeting under the Drainage Act because contract price exceeds 133% of Engineer's estimate
Court of Revision - Errol Road Branch Drain
The Court of Revision meets Wednesday, January 12, 2022 at 6:00 PM in Council Chambers to hear appeals from landowners about the Schedule of Assessment only, as set out in the Engineer's Report dated November 15, 2021 for the Errol Road Branch Drain. The Court has no authority to change the Engineer's Report; the Schedule of Assessment may be altered but the total must remain the same. One appeal has been filed by Mark Guthrie (c/o Eton Court Developments) disapproving assessment costs. A decision item would confirm the revised plan, schedule of assessment, and schedules of maintenance submitted by the Engineer on December 10, 2021.
- Appeal filed by Mark Guthrie (c/o Eton Court Developments) disapproving Errol Road Branch Drain assessment costs
- Total assessment of $93,851 ($57,173 agricultural lands, $36,678 non-agricultural lands)
- Schedule of Maintenance Section 1 (Station 0+000 to 0+132) totals $3,553
- Schedule of Maintenance Section 2 (Station 0+132 to 0+295) totals $3,260
- Revised Engineer's Report dated December 10, 2021 updates watershed boundary on Nauta lands and landowner information for Eton Court Development and C. Odolphy lands
Court of Revision - Bonnie Doon Creek Drain
The Court of Revision for the Bonnie Doon Creek Drain meets on January 12, 2022, to hear appeals from landowners regarding the Schedule of Assessment only, as set out in the Engineer's Report dated November 19, 2021. The Court cannot change the Engineer's Report and any reduction in one assessment must be balanced by increases to others. The agenda includes a recommendation to confirm the revised plan and schedule of assessment submitted by the engineer on December 9, 2021, which updates the schedule to reflect a severance for G. & J. Edwards and C. Edwards. No specific appeals or correspondence are listed in the agenda.
- Severance splits Pt. Lot 12, Concession 9: G. & J. Edwards assessment reduced from $527 to $381 (40 Ha), new C. Edwards assessment of $146 (15.3 Ha)
- Court of Revision decision proposed: confirm revised plan and schedule of assessment for Bonnie Doon Creek as submitted by engineer on December 9, 2021
- Purpose limited to hearing appeals on Schedule of Assessment; Court has no authority to change Engineer's Report
- All other assessments from November 19, 2021 report remain unchanged
- Meeting accessible via GoToMeeting link and phone dial-in
Regular Council Meeting
Plympton-Wyoming Council meets Wednesday, January 12, 2022 at 5:00 PM to consider staff reports, by-laws, and correspondence. Key decisions include accepting a $227,737.00 (without HST) proposal from MIG Engineering (2011) Ltd. for 2022-2024 structure replacement engineering services, and passing By-law 1 of 2022 to authorize borrowing $1,000,000.00 as temporary financing. Council will also consider a $107,120.00 (without HST) truck purchase from Grogan Ford Lincoln, new fire and fireworks by-laws, and several drainage appointments. A closed session is scheduled for personal matters and litigation.
- 2022-2024 Structure Replacement Engineering Services proposal from MIG Engineering (2011) Ltd. for $227,737.00 without HST (By-Law 5 of 2022)
- By-law 1 of 2022 to authorize borrowing $1,000,000.00 as temporary financing for the Town
- Quote from Grogan Ford Lincoln for $107,120.00 without HST to purchase two compact trucks and one half ton truck
- By-Law 3 of 2022 (Setting of Fires in the Open Air) and By-law 4 of 2022 (sale and setting off of fireworks)
- Appointment of R Dobbin Engineering for Canton Drain Section 78 report and Queen St. drainage petition; Court of Revision appointment for Plympton-Hunter Drain (Enniskillen)