Port Hardy public meetings in 2022

POLICY AND GOVERNANACE COMMITTEE

The Policy and Governance Committee is discussing two items: a review of the Council Code of Conduct Policy and a review of the Council Procedure Bylaw. No decisions are recorded; these are discussion items only.

• Review of Council Code of Conduct Policy CP1.13
• Review of Council Procedure Bylaw 03-2009 (consolidated January 2022)
• Code of Conduct Training for council members

SPECIAL COUNCIL

This is a special council meeting with only procedural items. The council will vote to close the meeting to the public to discuss a proposed municipal service under Section 90-1(k) of the Community Charter, citing potential harm to the municipality if discussed publicly. No other business is scheduled.

• Motion to close meeting to the public for preliminary negotiations on a proposed municipal service (Section 90-1(k))

REGULAR COUNCIL

Council will discuss a request to install multiple permanent shelters in Stink Creek Park or an alternative location to continue the Safer Place to Be project. The agenda also includes a recommendation to apply for a Situation Table model for community safety and a $100,000 grant for economic diversification. Several items are for information or adoption of minutes.

• Request to install permanent shelters in Stink Creek Park for the Safer Place to Be project
• Recommendation to apply for a Situation Table for community safety and well-being
• Application for up to $100,000 from the Rural Economic Diversification and Infrastructure Program
• First, second, and third reading of Bylaw No. 1155-2022 for Revenue Anticipation Borrowing for 2023
• Approval of 2023 Council meeting schedule

FINANCE COMMITTEE

The Finance Committee will discuss and propose changes to 2023 user rates and fees for water, sewer, storm sewer, garbage collection, business licenses, harbour, recreation, cemetery, and animal control. They will also review a 2022 tax sale update, a summary of 2023 grant-in-aid applications, and a consolidated operating forecast for 2022.

• 2023 user rates and fees proposed changes for water, sewer, storm sewer, garbage, business licenses, harbour, recreation, cemetery, and animal control
• 2022 tax sale results: one property at 8900 Seaview Drive received no bids and was deemed purchased by the District
• 2023 grant-in-aid applications: Hardy Bay Seniors Society requests $10,500; total grants-in-aid budget is $13,000
• Fee-for-service commitments for 2023: Chamber of Commerce $60,724, Heritage Society/Museum $52,115
• Consolidated operating results forecast for 2022

EMERGENCY PLANNING COMMITTEE

The Emergency Planning Committee will hear a delegation from BHP about a 2023 emergency response exercise. The meeting also includes adoption of previous minutes and an action item report. No new business or staff reports are on the agenda.

• Delegation from BHP (Jay Hartling and Shauna Snyder) regarding 2023 Emergency Response Exercise
• Adoption of minutes from September 26, 2022 meeting
• Review of Emergency Planning Committee Action Item Report from September 2022

COMMITTEE OF THE WHOLE

Council will receive two presentations from Island Health on the 'Safer Place to Be' initiative, including its outcomes and potential next steps, followed by a presentation on homelessness and housing security that covers homeless count methodology, Housing Coalition work, and partnerships with the Aboriginal Coalition to End Homelessness. No decisions are scheduled; this is a discussion and information session.

REGULAR COUNCIL

Council will consider approving a site license agreement amendment with Baylink Network to install fiber-optic cable infrastructure for the Connected Coast project, and vote on a new policy for mobile devices used to deliver the meeting management system. A delegation from North Island College will provide an update. The agenda also includes correspondence items and a request from Tri-Port Minor Hockey Association to change arena netting color.

• Site License Agreement amendment with Baylink Network for Connected Coast fiber-optic cable installation
• Council Policy CP1.12 Mobile Device for Delivery of Meeting Management System for approval
• Delegation from North Island College Mix̱alakwila Campus for an update to Council
• Request from Tri-Port Minor Hockey Association to change arena netting from black to white
• Correspondence from AVICC regarding resolutions and nominations deadline February 9, 2023

TOURISM ADVISORY COMMITTEE

The Port Hardy Tourism Advisory Committee will review a draft 2023 Tactical Plan, distributed to members on November 18. The committee will also adopt minutes from the August 29 meeting and receive verbal updates from members. No delegations, correspondence, or staff reports are scheduled.

• Review of draft 2023 Tactical Plan
• Adoption of August 29, 2022 meeting minutes
• Verbal committee member updates

OPERATIONAL SERVICES COMMITTEE

The Operational Services Committee will discuss scheduling a tour of the Water Treatment Plant. The agenda also includes receiving reports on the Port Hardy Harbour Authority, the Water Treatment Plant, and the Director of Operational Services. No decisions are scheduled; all items are for information or discussion.

• Discussion of a date for a Water Treatment Plant tour
• Port Hardy Harbour Authority report for October 2022
• Port Hardy Water Treatment Plant report for October 2022
• Monthly report from the Director of Operational Services and Engineering

COMMITTEE OF THE WHOLE

The Committee of the Whole will receive a presentation from BHP representatives on the company's 2023 plans. No decisions are scheduled; the agenda is otherwise procedural.

• Presentation by Jay Hartling and Shauna Snyder of BHP on 2023 update

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The committee will hear a delegation from a resident proposing a bike pump track, and receive a recreation department update on recent programs and instructor successes. The agenda also includes adoption of previous minutes and an action item report.

• Delegation from Tami Kernachan re: Bike Pump Track Proposal
• Adoption of minutes from October 19, 2022 meeting
• Parks, Recreation, Arts and Culture Action Item Report for October 2022
• Staff report: Port Hardy Recreation Monthly Update including Autumn Festival 2022 data

BEAR SMART COMMITTEE

The Port Hardy Bear Smart Committee is meeting to discuss upcoming public education events, including a Teddy Bear Picnic scheduled for April 1, 2023, and outreach to local schools. The committee will also review minutes from previous meetings and receive verbal updates from members on recent activities.

• Teddy Bear Picnic planned for April 1, 2023 — for discussion
• In-person event at Save-on-Foods — for discussion
• Outreach to local schools — for discussion
• Adoption of minutes from August 23 and October 12, 2022 meetings
• Committee member verbal reports on activities and events attended

SPECIAL COUNCIL

This special council meeting is primarily procedural: the agenda includes a call to order, approval of the agenda, and a motion to close the meeting to the public under section 92 of the Community Charter. The in-camera session is to discuss personal information about an individual being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity. The meeting will then adjourn.

• Motion to close meeting to the public under Community Charter section 92
• Discussion of personal information about an individual considered for a municipal award or honour
• Discussion of a gift offered to the municipality on condition of anonymity

REGULAR COUNCIL

Council will vote on a new Policy and Governance committee to replace the Executive Committee, and endorse external appointments including Mayor Corbett-Labatt and Councillor Dugas to the Regional District of Mount Waddington Board. Staff reports also recommend adopting policies for council mobile devices and legal expenses. The meeting includes the Oath of Office for newly elected Councillor Texmo.

• Oath of Office for Councillor Elect Texmo
• Approval of Council Policy CP1.12 Mobile Device for Delivery of Meeting Management System
• Approval of Council Policy CP1.14 Legal Expense Policy for Council Members
• Endorsement of 2022-2023 external appointments to Regional District, Hospital Board, and Library Board
• Creation of new standing committee Policy and Governance to replace Executive Committee

INAUGURAL MEETING OF COUNCIL

This is the inaugural meeting of the newly elected Port Hardy council. The agenda includes the swearing-in ceremony for the new mayor and councillors, followed by a staff report proposing a deputy mayor rotation schedule for the 2022-2026 term.

• Election of Pat Corbett-Labatt as mayor
• Swearing-in of councillors Janet Dorward, Dennis Dugas, Fred Robertson, Treena Smith, Brian Texmo, and John Tidbury
• Staff report proposing a deputy mayor rotation schedule from November 1, 2022 to October 31, 2026

REGULAR COUNCIL

Council will consider adopting three bylaws: two for permissive tax exemptions covering 2023-2025 and 2023, and one for council remuneration. A committee recommends relocating the dog park from Park Drive to Trustee Road. The meeting also includes adoption of previous minutes and informational reports.

• Bylaw No. 1152-2022: Permissive Tax Exemption for 2023-2025, for adoption
• Bylaw No. 1153-2022: Permissive Tax Exemption for 2023, for adoption
• Bylaw No. 1154-2022: Council Remuneration, for adoption
• Parks, Recreation, Arts and Culture Committee recommends relocating dog park from Park Drive to Trustee Road
• Royal Canadian Legion Branch #237 to present first poppy to Mayor

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The Parks, Recreation, Arts and Culture Committee will receive a staff report on a dog park and a monthly recreation update. The recreation update highlights 46 fall programs, ice activity attendance, and staffing growth. The committee will also hear verbal reports from members.

• Staff report on a dog park by Kam So, Director of Operations and Engineering
• Recreation Department update: 46 fall programs offered, up from 37 in fall 2021
• Ice activity attendance from Sept 25 to Oct 9 totaled 316
• Staffing update: 5 new arena staff hired since ice season began Sept 25
• Two Recreation Facility Attendants registered for Ice Facility Operators Course

SPECIAL COUNCIL

This is a special council meeting with the primary purpose of voting to close the meeting to the public under section 92 of the Community Charter. The in-camera discussion will cover preliminary negotiations about a proposed municipal service, which council believes could harm municipal interests if held publicly. No other business is scheduled.

• Motion to close meeting under Community Charter section 90-1(k) for preliminary service negotiations

OPERATIONAL SERVICES COMMITTEE

The Operational Services Committee reviewed updates on municipal purchasing policies and community infrastructure. Discussions included managing vehicle weight limits at Seagate Pier and addressing garbage collection methods for community receptacles.

• Review of CP2.1 General Purchasing Policy regarding local service contracts
• Discussion of options to limit unauthorized overweight vehicles on Seagate Pier
• Proposal for a fire hydrant installation at Bear Cove Highway near Prosperity Fuels
• Port Hardy Community Wildfire Resiliency Plan update
• Expansion of parking lot across from Fire Hall No. 1 at 8800 Central St.

REGULAR COUNCIL

The Council will review several bylaws regarding permissive tax exemptions and council remuneration. The agenda also includes reports on operational and strategic plans, as well as a project evaluation for 'A Safe Place to Be'.

• Bylaw No. 1152-2022: Permissive Tax Exemption for 2023-2025
• Bylaw No. 1153-2022: Permissive Tax Exemption for 2023
• Bylaw No. 1154-2022: Council Remuneration
• Pool Upgrade electrical budget increase of $400,000 (from August 17 Special Meeting)

SPECIAL COUNCIL

The Council is meeting to discuss preliminary negotiations regarding the provision of a municipal service. This portion of the meeting is proposed to be closed to the public in camera.

• Discussion of proposed municipal service negotiations under section 90-1(k) of the Community Charter

REGULAR COUNCIL

The Council is reviewing several development variance permits and a zoning bylaw amendment. Additionally, the agenda includes the appointment of a Deputy Chief Election Officer for the 2022 General Local Election.

• Development Variance Permit DVP-04-2022 regarding front yard fence height
• Development Variance Permit DVP-05-2022 to increase gross floor area for commercial uses
• Appointment of Louisa Bates as Deputy Chief Election Officer
• Adoption of Bylaw No. 1151-2022 amending Zoning Bylaw No. 1010-2013
• Temporary road closure request for Granville and Market Streets on September 30, 2022

COMMITTEE OF THE WHOLE

The Committee of the Whole is meeting to receive reports and presentations. The session includes updates from the Fire Chief and a discussion regarding the renewal of the Visitor Services Contract.

• Update from Fire Chief Brent Borg regarding Port Hardy Fire Rescue
• Visitor Services Contract Renewal presentation by Port Hardy Chamber of Commerce

EMERGENCY PLANNING COMMITTEE

The committee reviewed potential upgrades for the Seagate Pier fire suppression system and discussed strategies for supporting vulnerable populations during extreme heat. Members also addressed gaps in Emergency Support Services coverage for residents displaced from insured homes.

• Seagate Pier fire suppression upgrades estimated at approximately $60,000 plus $40,000 for inflation
• Port Hardy Airport Table Top Exercise scheduled for December 7, 2022
• August 2022 Fire Dispatch Statistics and updates
• Application opportunity to become an EMBC host community for emergency management training
• Installation of fire danger rating signage

OPERATIONAL SERVICES COMMITTEE

The committee is meeting to discuss garbage cans and the Seagate Pier bollard. The session includes reviewing the General Purchasing Policy and receiving operational reports for the harbour, water treatment, and wastewater plants.

• Discussion on garbage cans
• Discussion on Seagate Pier bollard
• Review of Purchasing policy CP2.1 General Purchasing Policy
• Port Hardy Harbour Authority reports for July and August 2022
• Water and wastewater treatment plant reports for Port Hardy, Tsulquate, and Airport locations

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The Parks, Recreation, Arts and Culture Committee is reviewing a report regarding high demand for fall programs and the upcoming ice season. The Director of Recreation and Community Services reports that current staffing levels are unsustainable and may require reducing programming in 2023.

• $2,590 JumpStart Grant received to assist with low-income participation
• Completion of Civic Centre exterior painting project
• Transformation of former Arena First Aid room into a women's changeroom
• Fall program registrations including 53 children for the After School Club

BEAR SMART COMMITTEE

The Bear Smart Committee is meeting to review previous farmers market outreach and plan for upcoming autumn activities. The body will discuss the Fall Fair booth and fall campaigns.

• Recap of Port Hardy Farmers Markets
• Planning for Fall Fair Booth
• Planning for Fall Campaigns

SPECIAL COUNCIL

Council is deciding whether to increase the Pool Upgrade budget by $400,000 to address aging electrical infrastructure and grounding systems. The body is also considering the interim appointment of the CAO as Chief Financial Officer.

• Proposed $400,000 electrical upgrade for the pool, funded by a $166,000 Small Community Grant and $234,000 from the COVID Restart fund
• Proposed appointment of Heather Nelson-Smith as interim Chief Financial Officer
• Direction for Stantec to initiate electrical upgrades for the pool building

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The committee discussed various recreation updates, including potential disc golf locations and community partnerships. They recommended that the District develop a 9-hole disc golf course by the Civic Centre using North Island Community Forest Funds.

• Recommendation for a 9-hole disc golf course near the Civic Centre
• $1,000 requested for disc golf equipment purchase
• Potential $20,000 expenditure for new equipment at Port Hardy Rotary Park
• Estimated $30,000 required for tree clearing and debris removal at Cougar Drive-Island Highway disc golf site
• North Island Building Blocks program providing up to $200 per person for recreation

SPECIAL COUNCIL

The Council is meeting to discuss the proposed provision of a municipal service. The meeting is scheduled to be closed to the public (in camera) for these negotiations.

• Discussion of preliminary negotiations regarding a proposed municipal service

REGULAR COUNCIL

The Council is reviewing the 2021 Annual Report, a development permit for 7300 Columbia Street, and an amendment to the Zoning Bylaw. Additionally, discussions include a proposed Island Health outreach pilot project at Stink Creek Park.

• Development Permit DP-01-2022 for 7300 Columbia Street
• Bylaw No. 1151-2022 amendment to Zoning Bylaw No. 1010-2013
• Island Health outreach pilot project at Stink Creek Park
• District of Port Hardy 2021 Annual Report
• District of Port Hardy 2021 Statement of Financial Information

SPECIAL COUNCIL

The District of Port Hardy Council will receive a presentation regarding the draft 2021 consolidated financial statements. The presentation includes a review of the 2021 audit findings provided by Chan Nowosad Boates Chartered Accountants.

• Presentation of Draft 2021 Financial Statements
• Review of 2021 Audit Findings Report

EMERGENCY PLANNING COMMITTEE

The Emergency Planning Committee is meeting to review action items from previous sessions and receive information updates. The agenda includes a report on broadcast intrusive alerting and a COVID-19 update from the Regional District of Mount Waddington.

• Review of May 2022 Emergency Planning Committee Action Item Report
• Information update on Broadcast Intrusive Alerting (EAS form 101)
• COVID-19 update from the Emergency Response Coordinator, Regional District of Mount Waddington

BEAR SMART COMMITTEE

The Bear Smart Committee is meeting to review updates on volunteer recruitment and the Conservation Officer Service. The body will also discuss the Port Hardy Farmers Market scheduled for July 31 at Carrot Park.

• Port Hardy Farmers Market scheduled for July 31, 10 AM to 2 PM at Carrot Park
• Volunteer recruitment update
• Conservation Officer Service update

COMMITTEE OF THE WHOLE

The Committee of the Whole is meeting to hear presentations regarding federal funding support for rural communities and mental health and substance abuse services. The meeting includes a townhall discussion on rural economic development and a report on safe spaces during heat domes.

• Townhall to Address Federal Funding Support for Rural Communities
• Presentation by Shane Thomas (Island Health) regarding safe places and heat domes
• Review of the Public Draft Economic Development Proposal (Nov 2021)

REGULAR COUNCIL

The District of Port Hardy is deciding on several infrastructure funding requests and zoning variances. Council will also review road closures for the 2022 FILOMI Days events and a water conservation activation.

• Proposed $2,300,000 loan from the Municipal Finance Authority of BC for Port Hardy Aquatic Centre renovations
• Proposed $133,400 from Gas Tax/Community Building Fund for road paving and curbing
• Proposed $20,000 allocation for a salt and sand shed project
• Development Variance Permit DVP-03-2022 for 7550 & 7595 Park Drive to reduce parcel width, depth, and road right-of-way
• Road closures for FILOMI Days parade on July 16 (Thunderbird Mall to Tsulquate Park) and Market Street from July 15-17

SPECIAL COUNCIL

The council is meeting to discuss the proposed provision of a municipal service. The meeting includes a motion to close the session to the public for these negotiations.

• Discussion of proposed municipal service negotiations under section 90-1(k) of the Community Charter

REGULAR COUNCIL

The District of Port Hardy is reviewing recommendations for capital spending and community improvements. Council will also consider amendments to user rates and fees and a resolution regarding the Homeowner Protection Act.

• Proposed reallocation of 2022 Capital Fleet budget to purchase a backhoe up to $200,000
• Proposed $1,000 from North Island Community Forest fund for a 9-hole disc golf course near the Civic Centre
• Bylaw No. 1150-2022 to amend 2022 User Rates and Fees
• Bylaw No. 1149-2022 Election Procedure Bylaw for adoption
• Request for one-year extension of Development Permit for Urban Village Project at 8925 Park Drive

OPERATIONAL SERVICES COMMITTEE

The committee is meeting to receive informational reports on the Port Hardy Harbour Authority, the water treatment plant, and general operational services. The session includes a verbal update on capital fleet adjustments.

• Port Hardy Water Treatment Plant May 2022 report
• Port Hardy Harbour Authority May 2022 report
• Director of Operational Services and Engineering reports for May and June 2022
• Verbal update on Capital Fleet Adjustments
• Feedback on 2022 Spring Clean-Up Week

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The committee reviewed several community projects including a proposed disc golf course and recreation improvements at Beaver Harbour Park. Members recommended various capital project amendments and funding allocations to Council.

• Beautification of Seagate Pier with art feature up to $23,400
• $2,000 allocation for Port Hardy Farmers Market and Creation Station
• Replacement of Arena hot water tank up to $15,000
• Rekeying exterior access for three recreation facilities budgeted at $100,000
• Proposed disc golf course locations at Civic Centre and Cougar Park Trail

SPECIAL COUNCIL

The council is meeting to discuss items in camera. The agenda focuses on labour relations and preliminary negotiations regarding a proposed municipal service.

• Discussion of labour relations or other employee relations
• Discussion of preliminary negotiations for a proposed municipal service

REGULAR COUNCIL

The District of Port Hardy Council is meeting to decide on an amendment to Zoning Bylaw No. 1010-2013 and the adoption of a new Election Procedure Bylaw. The body will also review donation requests for local community events.

• Bylaw No. 1146-2022: Amendment to Zoning Bylaw No. 1010-2013
• Bylaw No. 1149-2022: Election Procedure Bylaw
• Donation request for 2022 North Island Logger's Golf Tournament
• Donation request for Port Hardy Pride Event
• Donation request for 2022 Canada Day

EMERGENCY PLANNING COMMITTEE

The Emergency Planning Committee is meeting to review an action item report from March 2022 and discuss a community wildfire resilience plan. Committee members are tasked with completing a survey related to the wildfire plan.

• Community Wildfire Resilience Plan survey for committee members
• Review of Emergency Planning Committee Action Item Report (March 2022)
• Discussion of Seagate Pier fire suppression system upgrades quoted at approximately $20,000 (currently on hold)

REGULAR COUNCIL

The District Council is reviewing requests for financial contributions toward a North Island power backup study and several recreation and beautification projects. The meeting also includes a second and third reading of a zoning bylaw amendment.

• Proposed $25,000 application to Islands Coast Economic Trust for an electrical backup feasibility study
• Proposed $23,400 for Seagate Pier garbage can beautification and art piece
• Proposed $2,000 allocation for the Farmers Market and Creation Station
• Proposed capital project amendments: $15,000 for Arena hot water tank and $100,000 for facility re-keying
• Second and third readings of Bylaw No. 1146-2022 (Amendment to Zoning Bylaw No. 1010-2013)

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The committee is reviewing potential sites for a new disc golf course, including Cougar Park Trail and Cedar Heights Park. Members are also discussing an art piece proposal to improve the appearance of the garbage bin area at Seagate Pier.

• Disc golf location options: Cougar Park Trail, Cedar Heights Park, and Civic Centre
• Art piece proposal for Seagate Pier involving aluminum salmon sculptures
• Recreation Department amendment to 2022 Capital Projects
• Farmers Market discussion
• 2022 Easter Festival post-event report

OPERATIONAL SERVICES COMMITTEE

The committee will receive informational reports regarding the Port Hardy Harbour Authority and water and wastewater treatment plants. The meeting also includes the adoption of minutes from the April 25, 2022, meeting.

• Port Hardy Harbour Authority April 2022 report
• Port Hardy Water Treatment Plant April 2022 report
• Tsulquate Wastewater Treatment Plant Quarter 1 2022 report
• Airport Wastewater Treatment Plant Quarter 1 2022 report
• Operational Services Action Item Report for April 2022

COMMITTEE OF THE WHOLE

The Committee of the Whole will receive a presentation regarding the draft Poverty Reduction Action Plan. The discussion includes follow-up on AVICC 2022 and meetings with the Union of BC Municipalities provincial minister.

• Presentation by Claire McQuarrie-Jones of Urbanics regarding the Poverty Reduction Action Plan
• Discussion of AVICC 2022 Follow-Up
• Discussion of Union of BC Municipalities 2022 Provincial Minister Meetings

SPECIAL COUNCIL

The District of Port Hardy Council is considering the adoption of two bylaws. These include an amendment to the five-year financial plan for 2022-2026 and the establishment of annual tax rates for 2022.

• Bylaw No. 1148-2022: Amendment to the 2022-2026 Financial Plan
• Bylaw No. 1147-2022: Setting of 2022 Tax Rates
• Residential tax rate: $4.045710 per $1,000 taxable value for general municipal purposes
• Total projected revenue for 2022: $9,845,631

BEAR SMART COMMITTEE

The committee discussed follow-up from Bear Smart Week and efforts to secure garbage attractants in greenspaces. Members also addressed the need for more volunteers and potential $250.00 bursaries for student volunteers.

• Distribution of 500 packages during Bear Smart Week
• Removal of 12 pick-up loads of garbage from greenspaces
• Proposed $250.00 bursaries for 2023 graduate student volunteers
• Discussion regarding commercial bin enforcement at Fox's

REGULAR COUNCIL

The Port Hardy Council is reviewing several bylaws including a zoning amendment and updates to the 2022-2026 Financial Plan. The agenda also includes discussions on tax rates and regional emergency management agreements.

• Bylaw No. 1146-2022: Amendment to Zoning Bylaw No. 1010-2013
• Bylaw No. 1148-2022: Amendment to 2022-2026 Financial Plan Bylaw No. 1145-2022
• Bylaw No. 1147-2022: Tax Rates for 2022
• Renewal of Regional Emergency Management Agreement with Regional District of Mount Waddington

SPECIAL COUNCIL

The District of Port Hardy Council will hold a special meeting including an in-camera session. This closed portion is for discussing preliminary stages of proposed municipal service provisions.

• In-camera discussion regarding potential municipal service negotiations

REGULAR COUNCIL

The District of Port Hardy is reviewing a Zoning Bylaw amendment and a request from BC Hydro to add two charging stalls. Council is also discussing a donation of firefighting equipment to Ukraine and a funding request for a music association.

• Bylaw No. 1146-2022: Amendment to Zoning Bylaw No. 1010-2013
• BC Hydro and Power Authority: Amendment of licence for 2 additional charging stalls
• Proposed donation of unused firefighting equipment to Ukraine
• Request for $2,500 to support the Wild Heart Music Association May 27, 2022 concert
• Discussion regarding Canada Post Parcel Deliver Service

COMMITTEE OF THE WHOLE

The Committee of the Whole will receive two delegations. One presentation concerns the Regional Housing Strategy, and the other focuses on the health of Glaucous-winged gulls in the Salish Sea.

• Presentation by Angela Smith regarding the Regional Housing Strategy
• Presentation by Dr. Mark Hipfner and Anneka Vanderpas on Glaucous-winged gulls habitat and health

OPERATIONAL SERVICES COMMITTEE

The committee will discuss the Annual Spring Clean Up scheduled for May 3-7, 2022, and weekly garbage pick-up. The meeting includes informational reports on the Port Hardy Harbour Authority, Water Treatment Plant, and fire statistics.

• Annual Spring Clean Up: May 3-7, 2022
• Weekly garbage pick-up schedule changes
• Port Hardy Water Treatment Plant March 2022 report
• Port Hardy Fire Rescue 2019-2021 year-over-year statistics
• Director of Engineering and Operational Services April 2022 report

BEAR SMART COMMITTEE

The Bear Smart Committee is meeting to follow up on Bear Smart Week and a sticker program for attractants. The body will also discuss garbage cleanup in greenspace and set community outreach dates.

• Follow-up on Bear Smart Week
• Sticker program for bear attractants
• Garbage cleanup in greenspace
• Community outreach dates for PHFAM 2022 (June 12 through September 25)

COMMITTEE OF THE WHOLE

The committee will receive a report from the Port Hardy RCMP regarding the fourth quarter of 2021. Additionally, the Port Hardy Chamber of Commerce will provide an update on visitor services for 2020-2021.

• 2021 Quarter 4 Report by Stg. Andy Phillips, Port Hardy RCMP
• 2020-2021 Port Hardy Visitor Services Update by Port Hardy Chamber of Commerce

SPECIAL COUNCIL

The Council is meeting to discuss the proposed provision of a municipal service. The meeting is scheduled to be closed to the public for these negotiations.

• Discussion of municipal service negotiations under Community Charter section 90-1(k)

REGULAR COUNCIL

The District of Port Hardy is deciding whether to apply for a UBCM Strengthening Communities' Services Fund grant to increase shelter beds and service hours at the Salvation Army. Council is also reviewing a fire departments emergency services agreement for 2023-2027.

• Proposed $112,500 UBCM grant application for Salvation Army shelter beds and service hours
• Regional District of Mount Waddington Fire Departments Emergency Services Agreement (2023-2027)
• 2022 Grant-in-Aid Summary report from Director of Financial Services
• Provincial Policing Costs correspondence from the Policing and Security Branch

COMMITTEE OF THE WHOLE

The Committee of the Whole will discuss the Storey's Beach Residential Sewer Pump System. This meeting is scheduled for March 29, 2022, at the Port Hardy Civic Centre and via MS Teams.

• Storey's Beach Residential Sewer Pump System discussion

EMERGENCY PLANNING COMMITTEE

The committee reviewed the response to the January 15, 2022, tsunami advisory to identify communication gaps. Members also received a wildfire update regarding operations and fire counts for the Port Hardy area.

• Review of January 15, 2022, Tsunami Advisory response
• Wildfire update from BC Wildfire (9 fires in Port Hardy during 2021)
• Discussion of 2021 Prosperity Fuels spill exercise report
• Upcoming Tsunami Preparedness Week (April 10-16, 2022)
• Proposed tabletop exercise for fall 2022

COMMITTEE OF THE WHOLE

Carlye Haggett and Lisa Harrison presented a strategic proposal to improve Port Hardy's business digital presence, resident attraction, and downtown aesthetics. The plan includes a business audit using ICET funding and various community-led beautification initiatives.

• Business Audit: Proposed use of ICET funding for branding, social media, and website services
• Adopt-a-Street: Proposal for volunteer groups to clean specific streets twice a month
• Beverly Parnham Summer Art Walk: Proposal to use empty buildings for local art displays
• Employment Hub: Proposed development of an employment tab on the District or Shop Local website

SPECIAL COUNCIL

The District of Port Hardy Council will hold a special meeting including an in-camera session. This closed portion is intended for discussions regarding labor relations and preliminary negotiations for municipal services.

• In-camera discussion on labour or employee relations
• In-camera discussion on preliminary municipal service negotiations

REGULAR COUNCIL

Council is meeting to decide on the adoption of the 2022-2026 Financial Plan Bylaw No. 1145-2022. The body will also discuss a grant application for sidewalk and trail upgrades and a cost-sharing request for knotweed management.

• Adoption of 2022-2026 Financial Plan Bylaw No. 1145-2022
• Grant application for Columbia Street-Huddlestan Trail Connection sidewalk and trail upgrades
• Cost-sharing request from Regional District of Mount Waddington for knotweed management
• Ratification of support for Gwa'sala-Nakwaxda'xw Nation aquaculture event at Carrot Park
• Donation challenge from City of Nelson to the Red Cross for Ukraine

OPERATIONAL SERVICES COMMITTEE

The committee is meeting to discuss a request for quotations regarding TRV v. Quad and the upcoming Pitch-In Week Canada. The session will also include informational reports on the water treatment plant, harbour authority, and general operational services.

• Discussion of RFQ TRV v. Quad
• Discussion of Pitch-In Week Canada (April 17-23, 2022)
• Port Hardy Harbour Authority February 2022 report
• Port Hardy Water Treatment Plant monthly report
• Director of Operational Services and Engineering monthly report

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The Parks, Recreation, Arts and Culture Committee discussed potential upgrades for Storeys Beach and a possible $350,000 skate park project. Staff provided updates on the arena dehumidification system repair and the spring recreation guide.

• Skate park capital project estimated at approximately $350,000
• Quatse River Trail gravel fill status update requested
• Commemorating Canada Reopening Fund grant application submitted
• Civic Centre management and hydro/propane cost sharing discussed
• NI Farmers and Artisan Market received Provincial grant funding

SPECIAL COUNCIL

The Council will convene a special meeting including an in-camera session. This closed session is for discussing preliminary stages of proposed municipal service provisions.

• In-camera discussion regarding 90-1(k) municipal service negotiations

BEAR SMART COMMITTEE

The committee is discussing community engagement activities including a Bear Smart Week Scavenger Hunt and school presentations. Members also discussed volunteer recruitment methods and a potential sticker program for contractors.

• Bear Smart Week Scavenger Hunt locations including Stink Creek Park and Tex Lyon trail
• Spring Beak coloring contest packages delivery by March 14, 2022
• Discussion of a sticker program to encourage contractor accountability
• Potential for bylaw enforcement staff to conduct community outreach and monthly patrols

REGULAR COUNCIL

The Council will review the 2022-2026 Financial Plan Bylaw and consider recommendations regarding a new Water Conservation Plan. Additionally, the Council will discuss proposed changes to Fire Department remuneration and an additional lieutenant position.

• 2022-2026 Financial Plan Bylaw No. 1145-2022
• 2022 Water Conservation Plan
• Council Policy #2.5 Fire Department Remuneration and additional lieutenant position
• North Island College Digital Bridge grant support letter
• EV Charge Station Network Program grant support

COMMITTEE OF THE WHOLE

The Committee of the Whole is reviewing the 2022-2026 Financial Plan Bylaw No. 1145-2022. The body is considering whether to recommend that Council grant the bylaw first, second, and third readings.

• Proposed 2022 total revenue of $9,737,327
• Proposed 2022 capital expenditures of $5,812,679
• Aquatic Centre pool repairs estimated at $2,300,000
• Visitor Enhancement Project estimated at $325,000
• Bylaw No. 1128-2021 (2021-2025 Financial Plan) to be repealed

OPERATIONAL SERVICES COMMITTEE

The Operational Services Committee is reviewing reports on water treatment, fire statistics, and a water conservation plan. Members will discuss traffic calming and speed limit changes for Beaver Harbour Road and Storey's Beach.

• Discussion on Beaver Harbour Road traffic calming and proposed speed limit changes
• Review of District of Port Hardy Water Conservation Plan
• Report on Fire Hall No. 2 Emergency Access Road
• Review of Council Policy #2.5 Fire Department Remuneration
• Reports on Port Hardy Harbour Authority and Water Treatment Plant

SPECIAL COUNCIL

The council is meeting to discuss the proposed provision of a municipal service. This portion of the meeting is scheduled to be closed to the public (in camera) to protect the interests of the municipality during preliminary negotiations.

• Discussion of proposed municipal service negotiations under section 90-1 (k) of the Community Charter

REGULAR COUNCIL

The Council is meeting to decide on the adoption of Bylaw No. 1144-2022 regarding user rates and fees for 2022. The agenda also includes discussions on a skate park grant application and a proclamation for International PURPLE DAY for Epilepsy Awareness.

• Bylaw No. 1144-2022 User Rates and Fees for 2022
• Port Hardy Rotary Club skate park application to Co-op Community Spaces grant
• Proclamation of March 26th, 2022 as International PURPLE DAY for Epilepsy Awareness
• Appointment of Councillor Corbett-Labatt to Foundry
• Request for retirement letter for Petty Officer Second Class E.W. Hingsburder, CD

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The committee is reviewing updates on community recreation, including the upcoming Spring Guide release. Staff reported $2,200 in donations raised to host free movie nights at the Civic Centre.

• $2,200 raised for free movie night programming
• Spring guide tentative release date of March 15, 2022
• Winter Learn to Skate and Hockey registration increased to 75 participants
• Weekly skating lessons provided to 49 Wagalus Elementary School students

BEAR SMART COMMITTEE

The Bear Smart Committee is meeting to discuss educational initiatives and volunteer recruitment. The body will review plans for a Bear Smart Week scavenger hunt and potential involvement in the Easter Market Festival.

• Proposed scavenger hunt locations including Stink creek park, Tsulquate Park, and Tex Lyon trail
• Discussion of school presentations and student updates
• Discussion of Bear Smart status
• Discussion of the Easter Market Festival scheduled for April 16
• Review of January 12, 2022 meeting minutes

REGULAR COUNCIL

The Council is reviewing Bylaw 1144-2022 regarding user rates and fees for the year. Additionally, staff are seeking approval for a water reservoir enhancement project involving a $400,050 commitment.

• Bylaw 1144-2022 User Rates and Fees for 2022
• Environmental Quality Water Reservoir Enhancement Project ($400,050 commitment)
• Late Grant-in-Aid of $1,000 to Triport Minor Hockey Association and the North Island Eagles
• 7580 Park Drive Lease discussion with Grassroots Garden Society

SPECIAL COUNCIL

The District of Port Hardy Council will hold a special meeting including an in-camera session. This closed portion is intended for discussions regarding labor relations and preliminary negotiations for municipal services.

• In-camera discussion regarding labour or employee relations
• In-camera discussion regarding proposed municipal service provisions

FINANCE COMMITTEE

The Finance Committee is meeting to discuss recommended capital projects and changes to the tax levy for 2022. The agenda also includes a delegation regarding pool chlorination systems and related technical surveys.

• Discussion of 2022 Capital Projects
• Discussion of Change in Tax Levy
• Delegation from Don Stewart (Director of Parks and Recreation, Municipality of North Cowichan) regarding pool chlorination systems

TOURISM ADVISORY COMMITTEE

The committee is meeting to discuss the addition of new members and provide updates on the 2021/2022 Tactical Plan. The session includes discussions on Great Bear signage and a verbal update regarding washroom upgrades at Carrot Park.

• Discussion on the placement of a Great Bear Rainforest sign
• Verbal update on Carrot Park Washroom Upgrade
• Verbal update on MRDT Revenue from Director of Financial Services
• Discussion on adding new committee members
• Presentation of the 2021 Promotional Video

REGULAR COUNCIL

Council will review a development variance permit and a zoning bylaw amendment for 7860 Sockeye Road. The meeting also includes discussions on AVICC resolutions and requests for civic centre fee relief.

• Bylaw No. 1143-2022 to amend Zoning Bylaw No. 1010-2013
• Development Variance Permit 2021-01 for 7860 Sockeye Road
• Request for relief on Civic Centre Fees from TriPort Minor Hockey Association and North Island Eagles
• Proposed application to BC Hydro Community ReGreening Program for boulevard trees
• Request to Ministry of Transportation and Infrastructure for danger tree mitigation along highway 19

SPECIAL COUNCIL

The council is meeting to discuss a personnel matter in a closed session. The agenda is primarily procedural.

• In-camera discussion regarding personal information of an individual considered for a municipal position

PARKS, RECREATION, ARTS AND CULTURE COMMITTEE

The Parks, Recreation, Arts and Culture Committee is meeting to review the December 2021 action item report and a monthly update from the Director of Recreation and Community Services. The session includes the adoption of previous meeting minutes and verbal reports from committee members.

• Review of $3,730.00 in revenue from 26 sponsored holiday skates
• Report on $7,417.17 in revenue collected via Book King for winter programs
• Update on the Commemorate Canada Reopening Fund application for Canada Day events
• Status update on Stink Creek Park phased plan and rehabilitation
• Report on the removal of damaged equipment at Port Hardy Rotary Park

OPERATIONAL SERVICES COMMITTEE

The committee is meeting to receive informational reports on the water treatment plant, airport wastewater, and the Port Hardy Harbour Authority. The agenda includes correspondence regarding municipal speed limits and the BC Hydro Community ReGreening Program.

• BC Hydro Community ReGreening Program update for tree and vegetation planting
• Correspondence from the Minister of Transportation and Infrastructure regarding municipal speed limits
• Port Hardy Harbour Authority December 2021 report
• Port Hardy Water Treatment Plant December 2021 report
• Airport Wastewater Treatment Plant Quarter 4 2021 data

FINANCE COMMITTEE

The Finance Committee is meeting to discuss the 2022 user rates and fees, the pool budget, and major expenditure changes to the general fund. Several rate increases were previously approved on December 6, 2021.

• Proposed 2% increase for Harbour, Recreation, and Animal Control rates
• Previously approved 3% increase for Water and Sewer rates
• Previously approved 4% increase for Storm Sewer rates
• Previously approved 2% increase for Garbage Collection rates
• Discussion of the Pool Budget and 2022 General Fund expenditure changes

BEAR SMART COMMITTEE

The committee is meeting to discuss plans for 2022 outreach and Bear Smart Week. The agenda also includes an update on signage.

• Signage update
• Outreach 2022
• 2022 Bear Smart Week

REGULAR COUNCIL

The District of Port Hardy Council will discuss a pool upgrade analysis and the appointment of 2022 election officers. The body is also considering amendments to the Official Community Plan and Zoning bylaws.

• Bylaw No. 1141-2021 to amend Official Community Plan Bylaw No. 15-2011
• Bylaw No. 1143-2022 to amend Zoning Bylaw No. 1010-2013
• Proposed site license agreement on Hastings Street for the Connected Coast Network
• Application for Commemorate Canada Reopening Fund for July 1, 2022 Canada Day celebration
• Pool Upgrade Analysis for referral to the Finance Committee

COMMUNITY CONSULTATIVE COMMITTEE

The committee is meeting to discuss environmental sustainability as part of an Official Community Plan (OCP) policy review. The session follows previous discussions regarding social sustainability and the reimagining of the downtown center.

• Discussion of Environmental Sustainability policy section
• Review of climate change adaptation and mitigation measures
• Discussion on shoreline developments and sea level projections
• Review of wildfire management and community vegetation strategy
• Adoption of minutes from meetings held October 5 through December 9, 2021