Port Hardy public meetings in 2023
23 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
SPECIAL COUNCIL
The Special Council meeting includes a motion to move into an in-camera session. The closed portion is for discussing preliminary negotiations regarding the provision of a municipal service.
- In-camera discussion regarding municipal service negotiations under Community Charter section 90-1(k)
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet via MS Teams to review a delegation regarding ACEHS in Port Hardy. The meeting includes a presentation by Fran Hunt-Jinnouchi and Jennifer Duchesne.
- Presentation from Aboriginal Coalition to End Homelessness Society regarding ACEHS in Port Hardy
REGULAR COUNCIL
The District of Port Hardy Council is reviewing a non-medical cannabis retail store application for Market Street. The agenda also includes discussions on New Year's Eve contractor insurance and the adoption of financial bylaws.
- Cannabis Retail Store Application: 100 PERCENT CANNABIS at #4-7210 Market St.
- New Year's Eve Party: Contractor coverage for Robert Frost and Sandra Wilson
- Bylaw No. 1168-2023: Amendment to the Financial Plan 2023-2027
- Bylaw No. 1169-2023: Revenue Anticipation Borrowing Bylaw
FINANCE COMMITTEE
The committee is reviewing proposed 2024 user rates and fees for services including water, sewer, and garbage. The agenda also includes updates on 2023 capital projects and submissions for 2024 capital funding.
- Proposed 4% increase for 2024 water rates
- Proposed 4% increase for 2024 sewer rates
- Proposed $5.00 increase for storm rates
- Review of 2024 Grant-in-Aid summary and FRCC GIA application
- Update on Kains Lake Water Supply Dams Audit Letter from September 28, 2023
COMMITTEE OF THE WHOLE
The Committee of the Whole met to review several staff reports for information. These reports covered updates on harbour authority activities, wastewater operations, water treatment plant production, and community services.
- Port Hardy Harbour Authority September and October 2023 monthly reports
- Airport Wastewater Operations Report for Quarter 3 2023
- Tsulquate Wastewater Operations Report for Quarter 3 2023
- Port Hardy Water Treatment Plant monthly reports for September and October 2023
- Recreation and Community Services monthly reports for October and November 2023
REGULAR COUNCIL
The Council will consider amendments to the 2023-2027 Financial Plan and a new Revenue Anticipation Borrowing Bylaw. The agenda also includes a request to extend a development permit for 8925 Park Drive.
- Bylaw No. 1168-2023: Amendment to the Financial Plan 2023-2027
- Bylaws No. 1169-2023: Revenue Anticipation Borrowing Bylaw for 2024
- One-year extension request for Development Permit DP 01-2020 (8925 Park Drive)
- Approval of the draft 2024 Municipal Revenue District Tax Tactical Plan
COMMITTEE OF THE WHOLE
The Committee of the Whole is reviewing a presentation regarding how recent Canada Post system updates have affected mail delivery in Port Hardy. The discussion focuses on challenges with PO Box requirements, package returns, and mail sorting processes.
- Presentation by Angela Liu (Canada Post) regarding service impacts following internal system updates
- Review of concerns regarding the requirement for PO Box numbers for package delivery
- Discussion of packages being returned to sender due to address verification issues
- Review of mail sorting practices involving transportation to Vancouver
- Discussion regarding parcel volume and storage capacity at the local post office
SPECIAL COUNCIL
The Special Council meeting is scheduled for November 14, 2023. The agenda includes a motion to close the meeting to the public to discuss matters related to the acquisition, disposition, or expropriation of land or improvements.
- Motion to move meeting in camera regarding land acquisition, disposition, or expropriation
REGULAR COUNCIL
The Port Hardy Council will consider amending the CP2.4 Purchase Card Policy to set new monthly spending limits for staff and officials. The meeting also includes discussions on a private sewer pump replacement grant and various administrative appointments for 2024.
- Amendment of CP2.4 Purchase Card Policy with limits up to $10,000 for Directors and CAO
- Ratification of support letters for BC Housing and the United Way-Critical Food Infrastructure Grant
- Request for a one-year extension of Development Permit DP 2022-01 at 7300 Columbia Street
- Approval of 2024 Council meeting dates
- Endorsement of 2024 external regulatory appointments for Regional District boards
BEAR SMART COMMITTEE
The Bear Smart Committee will review the October 2023 Action Item Report and discuss upcoming school presentations. The committee will also discuss WildSafeBC Coordinator goals and an update regarding Shorncliffe Avenue from the Conservation Officer Service.
- Discussion of school presentations
- Review of WildSafeBC Coordinator goals and objectives
- Conservation Officer Service update regarding Shorncliffe Avenue
- Review of Bear Smart Committee Action Item Report
SPECIAL COUNCIL
This special meeting includes a motion to move into an in-camera session closed to the public. The closed session will cover topics regarding labour relations, municipal property security, and land acquisition or disposition.
- Motion to close meeting to the public (In Camera)
- Discussion of labour or employee relations
- Discussion of municipal property security
- Discussion of land acquisition, disposition, or expropriation
REGULAR COUNCIL
The District of Port Hardy Council will review Bylaw No. 1167-2023 regarding permissive tax exemptions for 2024 and 2025. The meeting also includes discussions on partnership support for the Digital Business Enhancement Project and various community donation requests.
- Adoption of Bylaw No. 1167-2023 for 2024 & 2025 Permissive Tax Exemptions
- Request for partnership support on REDIP Digital Business Enhancement Project
- Review of September 2023 Cheque and EFT Listing Report
- Review of 2023 Quarter 3 Operations Expenditure Report
- Donation requests from Rotary Club of Port Hardy and Port Hardy Chamber of Commerce
COMMITTEE OF THE WHOLE
The Committee of the Whole is reviewing an amended policy for a grant to assist Storey's Beach property owners with grinder pump repairs. The discussion includes evaluating the financial relief provided by the $30,000 annual fund and addressing legalities regarding previous motions.
- Amended Private Sewer Pump Replacement/Repair Grant Policy (CP2.24)
- Proposed grant reimbursement of up to $7,000 per pump replacement
- Annual grant fund starting balance of $30,000 from General Surplus Funds
- Review of Storey's Beach sewer system maintenance responsibilities
TOURISM ADVISORY COMMITTEE
The committee will review the 2023/24 Port Hardy Discovery Guide and hold a discussion regarding the 2024 Draft Tactical Plan. The meeting also includes the adoption of previous minutes and an information report on committee action items.
- Review of 2023/24 Port Hardy Discovery Guide
- Discussion of 2024 Draft Tactical Plan
- Adoption of April 28, 2023, meeting minutes
BEAR SMART COMMITTEE
The Bear Smart Committee is reviewing the September 2023 Action Item Report and receiving an update on the WildSafeBC Port Hardy Community Coordinator. The meeting also includes the adoption of minutes from previous meetings.
- Review of September 2023 Action Item Report
- WildSafeBC Port Hardy Community Coordinator update
- Adoption of May 17, 2023, and September 12, 2023, meeting minutes
REGULAR COUNCIL
The Council is reviewing several items including a $100,000 REDIP grant application for downtown improvements and a UBCM grant for fire department training. The agenda also includes requests regarding community memberships and local event approvals.
- Recommendation to apply for $100,000 from the REDIP program for Downtown Revitalization
- Recommendation to apply for the UBCM CEPF Grant for Fire Department Training Facility Phase 2
- Request for District membership in the Mt. Waddington Local Immigrant Partnership
- Bylaw No. 1167-2023 regarding Permissive Tax Exemptions for 2024 and 2025
- Request to use Carrot Park for the Annual 2023 Pumpkin Patch Event on November 1
EMERGENCY PLANNING COMMITTEE
The Emergency Planning Committee is reviewing a planned Canadian Coast Guard environmental response drill and the upcoming Great British Columbia ShakeOut event. The meeting also includes reviews of previous action items and committee member reports.
- Canadian Coast Guard Environmental Response Deployment drill with Port Hardy Harbour Authority
- The Great British Columbia ShakeOut event scheduled for October 19, 2023
- Review of July 2023 Emergency Planning Committee Action Item Report
BEAR SMART COMMITTEE
The Bear Smart Committee will review the July 2023 Action Item Report and discuss upcoming fall outreach efforts. The meeting also includes discussions regarding Conservation Officer Service call volumes and Wildsafe next steps.
- Review of July 2023 Action Item Report
- Discussion on Fall outreach
- Conservation Officer Service update regarding call volume
- Wildsafe next steps
REGULAR COUNCIL
The District of Port Hardy Council will meet to discuss several bylaw amendments and review various community requests. The agenda also includes information regarding 911 funding and the ratification of a park use request.
- Adoption of Bylaw No. 1163-2023 to amend Official Community Plan Bylaw No. 15-2011
- Adoption of Bylaw No. 1164-2023 to amend Zoning Bylaw No. 1010-2013
- Ratification of request for use of Carrot Park for Ha'miksila'as sa Anise opening ceremony
- Information regarding 2023 Next Generation 911 Funding agreement
- Review of August 2023 Cheque and EFT Listing Report
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will discuss the upcoming 2023 UBCM Provincial Cabinet Minister Meetings and Convention. No other business is listed on the agenda.
- Discussion regarding UBCM 2023 Provincial Cabinet Minister Meetings & Convention
SPECIAL COUNCIL
The Special Council meeting is scheduled to discuss confidential matters in a closed session. The agenda focuses on labour relations, employee relations, and preliminary negotiations for municipal services.
- Motion to close meeting to the public for labour and employee relations discussions
- Discussion of preliminary negotiations regarding proposed municipal services
COMMITTEE OF THE WHOLE
The meeting will discuss Katie Digby's proposal for installing a bike pump track and park on district land, along with staff reports on various operations.
- Katie Digby proposing Port Hardy Bike Park installation
SPECIAL COUNCIL
The District is considering extending its liability insurance to instructors in the Leisure Services Group who lack independent coverage. This proposal includes approving a new recreation contractor insurance policy and authorizing service provider agreements.
- Approval of Policy 12.5 Recreation Contractor Liability Insurance Coverage
- Extension of District liability insurance to specific instructors including Martia Flores, Miriam Jakal, and Lynne Penhale-Wilson
- Annual payment of $350.00 for group coverage through the MIABC Associate Member Program
- Proposed $5 million coverage limit for service providers under the Associate Member program